WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=rxEsGVh2qHs

NOTE
MEETING SECTIONS:

Part 1 (Video ID: rxEsGVh2qHs):
- 00:00:00: Meeting Opening, Pledge, Welcome, and Public Comment Setup
- 00:01:47: Insurance Renewal: Market Overview and Property Values
- 00:03:57: Casualty Program, Renewal Exposures, and Marketing Approach
- 00:06:58: Conventional vs. Specific Excess Insurance Programs
- 00:08:46: Explaining Specific Excess Insurance Loss Retention
- 00:10:59: Insurance Premium Savings and Future Improvement Plans
- 00:13:26: Internal Audit Committee: Performance and Board's Expectations
- 00:15:51: Concerns Over Internal Accounts, PEC Cards, and Self-Insurance
- 00:17:19: Timekeeping, Contract Audits, and Needed Restructuring
- 00:20:06: Restructuring Internal Audit: Transparency and Accountability
- 00:22:52: Contract Issues: Flagler Hospital & Kelly Services
- 00:25:39: Improving Internal Audit Engagement and Board Involvement
- 00:27:00: Contract Language and Background Checks Discussion
- 00:28:39: Internal Audit Committee: Board Direction and Oversight
- 00:29:45: District Comparisons and the Focus on Internal Accounts
- 00:31:04: Committee Updates, High-Risk Areas, and Cost Considerations
- 00:32:25: Timekeeping System, Audit Trail, and School Compliance
- 00:33:44: Board Perspectives on Internal Accounts and Timekeeping Audits
- 00:35:20: Financial Risk, High-Risk Areas, and Potential Fraud
- 00:36:59: Auditing Efficiency, Detecting Fraud, and Positive Change
- 00:38:38: Cost Itemization, Audit Findings, and Internal Concerns
- 00:40:16: Committee Volunteers and Internal Account Suggestions
- 00:41:51: Internal Processes, Training, and Brand New Processes
- 00:43:16: Contract Administration and Internal Accounts Importance
- 00:44:08: Staff Concerns, Internal Accounts, and RSM Confirmation
- 00:45:01: Substitute Kelly Services Issue and Auditing Processes
- 00:46:22: Supporting the Auditing Process and Committee Difficulties
- 00:47:27: Board Authority, System Conversion, and the Red Book
- 00:48:40: Self-Insurance, Internal Accounts, and Bang for Buck
- 00:50:12: Internal Accounts Revamp, Procedures, and Training
- 00:51:45: Streamlined Handbook, Process Compliance, and the Auditors
- 00:53:27: Timekeeping and Payroll Connection, Contract Frustration
- 00:54:31: Miss Boosezie Request for Time Off on Internal Accounts
- 00:55:04: Review of Internal Accounts and PEC Cards Discussion
- 00:56:07: Internal, Timekeeping, and Payroll: Board Perspective
- 00:57:12: Manual Processes and Internal Improvement Discussion
- 00:57:59: Audit Cost and Commitment Discussion by the Board
- 00:59:37: Transparency, Higher Risk Areas, and Board Decisions
- 01:01:13: Transportation, Self-Insurance, PEC Cards: Board Perspective
- 01:02:19: Reconsideration of Audit Suspension and Timekeeping Audit
- 01:03:19: Efficiency, Timekeeping and Payroll Budget Discussion
- 01:04:11: Consensus on Timekeeping and Future Plans: Next Steps
- 01:04:59: TRIM Calendar Changes and Meeting Schedule Adjustments
- 01:06:55: School Board Workshop and Meeting July 23 Discussion
- 01:08:24: Confirming Meeting Date, Location, and Future Location
- 01:09:17: Athletic Champions Recognition and Appointment of Citizen
- 01:10:21: Adjustments to the Citizen Appointment and Consent Agenda
- 01:11:24: Purchase of Land Adjacent to the Transportation Yard
- 01:12:28: Lance to Discuss The Purchase of Land for the Yard
- 01:13:19: Plan for the Future and Wear and Tear of Buses
- 01:15:00: Expanded Operational Capacity and Modest Investment
- 01:15:49: Approval Request for $215,000 for Land and Questions
- 01:17:25: Commercial Price, Underground concerns and Due Diligence
- 01:19:00: Agricola Community and Efficiency with the Land Purchase
- 01:21:58: Land Approval and Projected Twin Data
- 01:23:41: Hardworking People and Early Enrollment Enrollment
- 01:25:19: Enrolment and Email Communication, Attorney Comments
- 01:26:38: Board Member Comments: Discipline, Heat, and Events
- 01:28:18: Clay and Middberg Graduation and BBIS Comments
- 01:30:14: Reminder to Break for Executive Session


Part: 1

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for your will in Jesus name I pray. Amen. AMEN. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and

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justice for all. At this time, I'm going to call to order the school board workshop for May 26, 2026. Welcome citizens of Klay County. I want to take the opportunity to thank you for taking the time out of your busy schedule to attend today's school board workshop. This workshop is our

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opportunity as your elected representatives to collaborate openly among ourselves and make decisions that will decide the future direction of our public schools and the education of our children here in Klay County. There will be an opportunity for the public to ask questions at the end of the workshop

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presentation. Questions will be allowed. Public comment will not be allowed. If you wish to ask a question, please fill out a comment card with your question and hand that card to a deputy. Your participation is welcomed and appreciated. Um, so I'm going to start off with uh

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school board members. Do any of you have anything to discuss? Miss Gipper, I I have something, but I want to discuss the internal audit committee and it might take a bit of time. So, I was wondering if we could move this portion

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after maybe the presentation so those people could not have to sit here through that. Is that all right? >> Yeah. >> Yeah. >> All right. Insurance. Is that where? >> Yes. We have a special guest with us.

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This is Jury. We see jury once a year. >> That's right. >> This time a year we renew our our insurance. >> Last year you didn't. Last year I conference call. So I appreciate you last year allowing me to to do that and so it's I'm glad to be back again to see

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you guys and we have good news. So I don't think this should take probably too long. But I do like to take you through a a over a quick overview more like a macro level view of the property and casually insurance program.

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Oh, >> it's going perfectly. >> That's good. We have a I did hand out um a print out of the slides so we can certainly go through that while we try to get it back up on the screen here. Um

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the first slide and these have page numbers at the bottom right hand corner as we go through it. Um you know, I'd like to talk a little bit about the Go back. I'd like to talk about the marketplace in general. As I mentioned, we have good

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news. We've seen, you know, the rates and the premiums decrease this year, but again, we like to talk about um on page two is actually the property piece of it. And that's the largest portion of your renewal program. You have, you know, about about a billion and a half

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in in property values and um so certainly keeping those insured in to the uh insurable values is certainly what you want to do, but obviously that comes with a cost as well. But generally speaking, from a property market standpoint, within the last probably 12

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to 24 months, we've been seeing the property market improve. Prior to that, there were some significant increases that entities were dealing with, but um last year and this year, we're certainly seeing um some improvement there. So, we are certainly taking advantage of that

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with your program. Um, page three, which is this slide, which matches this slide, is the casualty program. Generally speaking, general liability would be like your slip and falls, third party liabilities. Auto liability

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as uh, you know, pretty self-explanatory on that one. The school leaders errors and omissions, that's actually your coverage for the decisions that you make. Um, there's excess workers compensation coverage. All of these coverages are seeing some either flat to very moderate increases. So overall

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you'll see um when you want to move overall you'll see that um we've had some improvements in in the program throughout the year. All right the renewal go to the next one. So from the renewal exposures as I mentioned a

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couple minutes ago the property values um you have actually 1.6 six billion in property values. And over the last few years, you may recall for those of you that are here, we've been working with the district. The district's been working very hard at bringing those

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properties and those locations up to a replacement cost value that's in line with what the current um trends are. You know, in order to replace a building of light kind of like quality, they were pretty undervalued for a period of time.

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And so last year there was a we used a significant increase just to get those values up. This year a much more mild increase of 5% and we feel like those values are in good shape. The carriers are comfortable with them. So at this point we feel like we're we're in a very

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good position with um the renewal exposures. Next page. So from a marketing standpoint, we always take we don't just renew your um coverages year in and year out. What we do is working with the uh

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with Chris and with Dawn. We have to gather a significant amount of information from each of the departments, bring all roll that up into different applications and a submission and we send that out to the different markets, not just the renewal carriers, but to new carriers as well. And so in

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doing so, we went out to 46 different companies. 14 of them provided some quotes or indications and we're still continuing to negotiate with some of them. This program doesn't renew until June 30th. So we continue to work up

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until that time to improve the pricing. So the pricing that you'll look at today um you know could very likely still improve over the next coming weeks as we continue to work on it. When I had first met with Chris and Dawn a few weeks ago, the price changed over a couple day

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period because we had other markets that sometimes couldn't look at your submission in May, but now it's June and they look at it, oh, I want to I want to take a crack at it, too. And so, we're never going to say, "No, you can't look at it just because that's deadline." Okay. The renewal effective date is June 30th. And so, we want to work our way up

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all the way to that point. For those of you that have seen this before, I always like to put this um graphic up here to really give an explan give a more broader base explanation of the type of program that the school board is in. A lot of times we compare

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and we hear the word insurance and we think of it along the lines of, you know, our homeowners or our business policies or our um you know, any any type of smaller dollar program. And those are typically in a conventional insurance program. A conventional insurance program will be

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where you don't pay any deductibles and you pay the premium and the insurance company handles all of the claims and you really don't have any involvement in the claims. You don't get to say whether they would be settled or whether you can fight it. And so what we always like to

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see our clients do, especially if one's of your similar size, is we like to get you over to this side of the spectrum where you're having greater control. And what you guys are in is what's called a specific excess insurance program where you're taking large self-insured retentions and you're buying excess

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insurance on top of it. So you're controlling the losses within a self-insured retention. You have teams here at the school board that do that. They also work with third party claims administrators all to handle those and manage that money from within. And then all you're buying is

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insurance excess of that. Okay. This is out of my control. >> There we go. There we go. And this could sometimes be a little hard to see, but um that's what it out. Um so talking about the specific excess

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insurance, if you look at this, I try to keep it somewhat colorcoded here to show you this is where you're retaining loss. This is where the school board retains loss on each of the various types of policies. So, in a property, you know, if there's a fire in this building, you

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have a $100,000 per occurrence um for the deductible or retention. And above that, you would have insurance up to um up to $50 million. So, that's the property.

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We're all sitting here in this. The the next column over is what we call the schoolboard package which includes your general liability, your auto liability, your school board errors and emissions, things of that nature. So, um that same fire happens right now and

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we have people from the general public in it. Um we would have a combined we would have basically we would have a $200,000 self-insured retention for that for that type of claim. but you also had a fire. So these would actually work.

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You have the limits above it and then you have one retention of the 200,000 because it's the larger of those retentions. Similar if you have uh workers compensation, the schoolboard themselves are taking $500,000 of the retention and

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above that you're buying excess insurance. That's a really important piece though, especially on the uh workers's compensation because what you guys are doing is you're essentially acting as the insurance company for that first 500,000. So all the monies that we

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can use to keep our claims down, not necessarily fight claims, but handle claims to a positive outcome for both the employee and for the school board is money that stays um in in the school

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board's um funding. We have what's called equipment breakdown coverage. This is like boiler machinery policy, but storage tank and then we also have what's called an active availance policy. Are there any questions at this point?

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And so finally, as I mentioned, um you know, this is these are the numbers from a macro standpoint. Um you can see that you know by each line of coverage overall we've been able to go from 2.15 million down to just uh slightly over 2

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million which is a $50,000 savings from one year to the next. Um, we were able to, you know, the property, which was probably your biggest piece. Remember, you had a, you had a 10% um, premium savings, but yet we had

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the 5% increase basic. Actually, let me take that back. We have a 16% rate reduction on that because we have the 5% increase on the values. The overall premium difference is down by 10%. So that's where we really saw the biggest significant

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change. Are there any questions? As I these are basically the points that I was just making, but again we did we're out to 46 different markets. We currently have quotes for 14 um from 14 different carriers. Our plan

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is to continue to working on it. So we don't expect that the numbers we know that the numbers are not going to increase at this point. They can only improve between now and June 30th when we work on it. We think this is a competitive renewal certainly consistent with what's going on in the Florida

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marketplace from a property standpoint and from uh a not only Florida but nationwide uh marketplace as well for liability and workers comp. Um like I said the property itself is a 16% rate decrease. the 5% increase on the values

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which was needed um which results in a 10% uh premium reduction from the property line and overall a $50,000 savings. >> How many times you hear that? >> Well, not every year, but we certainly will take it when we can. So, thank you

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very much and um see you next year. Let's uh I think Miss Hans wanted to talk about it. We were just simply going to explain where we were and I got a feeling like I miss Hans's going to explain what they were.

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>> So well I thought RSM was coming to give the presentation but it was last school board meeting we said they would be here in May. So when I didn't see them in here, I think that um I have a twofold conversation I'd like to have.

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The we fought to have an internal audit committee. There's lots of districts that have one that reports to the board. And I'm going to speak truthfully and honestly to this board because I do not

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believe the intent of the board and what we thought would happen with our internal audit committee is what's actually occurring. Now, you have to remember we're new at this, right? It's one year and we had our first meeting about a year ago. So, if you look and

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Mr. Rossy, the update part, you can help when we get to that part. But if you look in your papers, you have a an area of 10 high-risk areas to focus on. And when we first of all, first I want to tell you these are highly qualified

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people. Our chair is an internal auditor. Um they donate their time to us. They have good questions. They have good insight. But so far they have very little conversation.

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I'm not sure why. Maybe they're not comfortable in the room or maybe these highly qualified people don't feel comfortable to talk about maybe what's on their mind. I took the liberty to talk to a couple of them after the last

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internal audit committee committee meeting and that's why I'm here talking to you today. I think we do need to make some changes. So first I want to start with one year ago there's some high if you look at the list there's some high areas that are

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high risk for the any board in the state of Florida right some of those are internal accounts self- insurance cards right because those high-risk areas they just have a tendency to be high risk

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there we're dealing with cash when it comes to internal accounts we're dealing with lots of processes is that go along with them. Uh PEC cards as RSM told us at the meeting are always very high liability and self insurance

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that's just we need to be careful. It's just a large amount of money and a big cost to the district and it affects our employees. So last year the internal audit committee had an interest in internal accounts um

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starting with internal accounts and you have to remember that internal audit committees are safeguards right they're safeguards for trust for people to trust us they're accountability they're not really pointing fingers they're they

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show us effective uses for our public funds right and so a lot of them thought that internal accounts, but we had a new CFO at the time and she was bringing a complete revamping of the internal accounts with her, a whole book, right?

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All new procedures. Very, very unfair to probably delve right into that before the book was even written, right? And so moving forward to this year, I tried to get the internal audit committee to talk more about what they

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were really thinking, right? Maybe press more. Um, one of them I did have a converso to have a conversation about giving us more than one choice to audit. Uh most counties audit two to four five things a

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year, but because we're under such financial uh restraint right now, I felt it was fair to have one thing audited and it should have been something that I think is very important to our board. So back to the first meeting, they came up

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with these three things that they felt was important. Timekeeping was never a discussion with this board. Was really never a discussion as far as I have known. I can't remember even as a teacher or these four years on the board ever

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talking about timekeeping. I realize it's something that they can audit, but I don't think it behooves us to spend our only audit next year on timekeeping. So when we had a discussion about internal accounts,

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the district felt that they needed another year and a half before we did the audit. The chair mentioned that perhaps this is a good time to do an internal audit to make sure that this system that was put

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in place is actually working. All right, we know that it's new, but to wait 2 and 1/2 years, her point was as an internal auditor herself to check the efficiency of the new procedures to make sure all people were

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coming on board was very important. And it's not that we're going to point fingers if someone wasn't doing something right. she felt like it needed to have an audit to make sure that all parts of that were coming together, right? Um I actually brought up PECards,

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very very high risk. Um PE cards are the way schools and districts use credit. And I guess that's is that the best way for me to explain it? We have credit cards. Is that right? >> We Yeah, PE cards. >> Yeah. Peards.

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>> Cards. Yes. And then we have our self- insurance fund. If I look back through my three and a half years on the board thinking, what would the board prefer? And knowing the internal audit committee wish they could have given us some more

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choices. Um, I would have said one of those three things if we're going to spend the money would be really important, especially for transparency. So, I'm going to take this in just a

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little bit of a different direction. I feel as if that we need to think about the internal audit committee maybe in a different light. There should we should be having vigorous conversation at these meetings with these five people who know something, right? That's not happening.

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What I think needs to happen other than I think we do need to talk about what we would think is a priority to audit when we only get one this year versus the four that other districts might be doing. What we need to think about I think is the structure. I believe personally that

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there needs to be maybe co-chairs or more than one person, one school board member needs to be in that meeting as support for our internal audit committee committee to speak forthright and openly

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about what they know in life and how they can affect what happens with our internal audit committee. I believe they need that support from us. I also know that we can advertise it as a meeting so that more

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than one of us could have discussion. These three things are very high. Self- insurance, pecards and internal accounts are very high on the risk side for us. And then I think just to leave you with

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those three things and the fact that I think we probably need to have a little bit of a restructuring. They did audit two things. I did think they were going to be here today to talk about the um contracting. One of the frustrations that one of the people on the internal audit committee

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had was that when they did contracts, we had the sheriff's office. We had no problems. Green light go. We had Kelly services. Oh, we had um food, right? All the kids. green light

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go. She's awesome. Does an amazing job. We had one yellow when it came to Kelly Services and we had a red when it came to Flaggler Hospital. I did not know at the time what we actually used Flaggler Hospital for, but it was the area of

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red. And it always gets weird when you're talking about not doing a good job at something. Basically, that red light, right? What happened was is that when RSM requested documents, right, we're checking our contract, our contract

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language, we're checking documents. Flagler Hospital was unable to produce background checks for our mental health counselors. All right, we're not saying they didn't do it, but they were unable to produce it or did not give us those

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contract um the request. I think JP when I if if I go wrong somewhere but this is what they said. >> So because of that that's where this red comes in right what resulted was we no longer have a

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contract with Flaggler. The audit committee was interested and this is what was presented that the contract will no longer be there with Flaggler hospital. They were interested in did that effect that change happen

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because of what they found. Right? It would make sense if you found something and you fixed it that would have a a positive correlation. Right? But I believe it district said at the time that they were going to do it anyway.

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My point is and let me tell you the Kelly services real quick. So, we get a bill from Kelly Services Monthly. This has a lot to do with systems, right? What systems can handle, what systems can't handle.

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We get a bill. So, a big lump sum bill comes to the district for Kelly services. Let's say this month we had 2,000 hours or whatever. So the yellow came in is that we at this

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time we are unable to verify that if it's accurate and what I mean by that is every one of our schools does a really great job at making sure it's accurate right they collect the papers they make sure that the hours are taken from the teacher everything's done they get the

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leave notices everything's done it's a huge effort at a school to make sure all of that align signs. What doesn't happen with ours is that we do not have the ability to see if all of these accurate accounts add up to this

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bill. So, it's not like they're reporting and we're subtracting that and then they're reporting, but we're not we don't have the functionality right now to be able

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to verify that what we're paying matches. Okay? Now, I'm not saying anything wrong has happened. What I am saying is that we contract with Kelly Services and if they want our contract, they need to fix it. We need to know that every dollar

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spent is verified. We need to be able to pull these accounts and make sure that all of this matches this final bill. And that is something the district has some concern with because Kelly Services doesn't actually do that. They don't

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bill us like that. And so that's something to think about. I think the internal audit committee feels like they're really there for no purpose and some of us can relate sometimes when

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you think about your life, right? You go through the motion but you're not really engaged because you don't feel like it's what you thought it was going to be. So, I'm going to tell you I believe there's like a three-point plan.

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I believe that this board needs to become very involved in the internal audit community since it's ours. We need to talk about it more. We need to talk to the public. We need to find out and take it seriously. Like some districts are you if you just ask school

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board members who have internal audit committees the seriousness. Now, we're new. It's going to take us a little time to get maybe to where we want to get, but what I'm telling you is I don't think it's where we're at right now. If our internal audit committee feels like in the best interest of this board and

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taxpayer dollars that PECARS are where we need to be, we need to be there, right? But we're not we're not at that point right now. And so I'd like to Mr. Broski, I think I've done a a fair

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analysis of the two things about the system being broken, right? like we can't really do that kind of verification from the schools to the main bill and Kelly and I believe and I don't know if our attorney can elaborate on this or not

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but there's supposed to be according to the internal audit committee and we can go back and watch the film some relooking at contracts to make sure that the specifics are going to be in our contracts from now on and I don't know if you were even aware of the

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conversation that went on at the internal audit committee. >> Can you elaborate a little more on that? >> Um, so when we were talking about Flaggler, uh, I'm not exactly sure because I'm not a contract person, but we were talking about

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the district not getting the documents to prove that background checks were done, adding some language that would secure us a little bit more where and then and I believe Mr. Rosski, you elaborated with the internal audit committee about that some of those changes could take place prior to be

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becoming I guess in a contract with someone to make sure that the um all those small details were included in the contract. >> Well, hold on one second. Isn't this state statute that they have to have that ground checks to be around our children? >> Yes, and it's also currently in our

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contract. I mean, we have multiple contracts with Flaggler. Um but when you deal with uh when you deal with say background screening or any provision in a contract what you're dealing with is a breach which is a cause for knowing things that that happen after um I don't

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know the exact specifics that you're talking about I didn't know if you did or but we have a number of different contracts with them. >> Um and what to uh >> you know another thing to think about with with Flaggler is they were just bought out by UF not too long ago. So,

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we've been I know other contracts have been dealing with a lot of headaches. >> Well, I think in this particular contract, we're no longer going to either renew it or it's over, right? This particular contract. >> So, I think the the main point of the conversation was our hearts are in the right place. We really want an internal

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audit committee. We talked about it for over a year. By law, we have to secure an internal audit committee um internal auditor um at the direction of the board. So, I just wanted you guys to think about the board can add to and override

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the timekeeping. I know the internal audit committee wish they could have given us had some discussion and given us a few more topics we could have chose from. So, I'm going to uh blend uh give it back to you, Madam Chair. I think we need to have some discussion on maybe board members coming to the what our

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priorities are with the one audit that we're able to have next year. If you think we need two, just know they're about 60,000 each. Other districts are competing uh completing more than one. Um so that's it. I'm going to give it back to you, Chair. So, I just want to

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say too, um I know when we did our interviews, um for when we started this with, um RSM, I had reached out to other districts and I had talked to them personally cuz I'm like, "Okay, what do you you guys are

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bigger districts, you have more money, you have you you guys have been doing this for a while. What is the number one thing that you think we need to focus on?" Um, and I I was told over and over and over

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again was internal accounts. Um, they said that's where you're going to find your most money, especially in a time when we need to save money, right? Um, and they just kept emphasizing on that over and over and over again. So, um, I can

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tell you that's from my perspective and my viewpoint. um I kind of allowed um you've been on the committee to to oversee all of that. But if you feel that we need to be more active in that role, we can assign another person. We

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can um list it as a as a meeting so we can all be there. Um, however, so from so and before we move on and then and hear from the district. Um,

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I want to understand you spoke to cuz I've never met any of them. I I haven't been that's it's your committee assignment. This is what this was my plan actually for each committee assignment was for you guys to come back and give us an update um because there's so many committees and so many things

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going on within the district. So, thank you for that. Uh, but I assume you spoke to them and you were feeling that timekeeping was not exactly what they wanted. It was what they wanted last year as number three.

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>> Okay. But I'm not even sure how that happened. I think it was because internal counts was kind of off the table last year. So, they picked a third thing and um one of the committee members went to a default. Well, we picked it last year. Let's just keep it. But

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it is not on the top three high-risk areas for improvement. Right. And so >> and each one no matter from my understanding it doesn't matter if we do timekeeping internal accounts ecards whatever is pec cards and no they're two separate. Okay. So >> they're separate.

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>> No matter what we do it's 60,000 a piece. >> About 60,000. That's what he said. Give or take some. You know, when we did our internal penetration for technology testing, it was a little bit less expensive, >> but they're around $60,000. >> And we have a system that does

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timekeeping, correct? >> Mhm. >> So, yes, we have a there's a difference between timekeeping and payroll. So, timekeeping is more of um decentralized like the contract administration review was. So, they

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>> have a system for it. >> Yes. But whether whether each school or each department follows at that school or in that area, the policies or procedures set up by payroll in the school district are a different thing. Yes, you have a system to put in your

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time and to pay from, but what's the support and the audit trail behind that time. So, um, that's what they're going to look at. They're going to review the actual time, the documentation of that time, the approval of that time that gets into the system that is paid. So,

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it's more like a decentralized kind of audit. Same thing like contract administration where they'll go out to the schools because all included in that going to be overtime. Um, what you don't know what a school has decided that they're going to process, that they're going to do at

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their school that we're unaware of. So we do have an ERP system that pays based on what an employee puts in the system. So but what's the backup for that? So it's a little bit different. It's kind of like contract administration, how

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each school and department takes care of their time and supports and audits their time. >> And it's not the payroll portion. Well, I can tell you when I went and spoke to um these board members who have done some some had been um board members for a while and some were obviously new but

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were learning all of a lot of I say new they four years in three years in but um timekeeping never got brought up. I will say that from my perspective. I don't know about any of you. I don't I just know um and I get it like like when we

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first came out I know that there was a hey let's put a pause on this um so I understood and again I just like let you guys run with it. Um, but if we are going to for for my perspective and and we can all discuss this, um, if we're

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going to get the biggest bang for our buck, I think especially with with money, I personally would like to see internal accounts. But either way, um I think that the discussion needs to be open about what

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all of you think um as far as this being um a board decision and this being because that was my very first question to our attorney was even with the committee do we as a board can we decide um and respecting their time but

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from what she's saying that the chair has said um her being an internal um person or um for for a career path um we're not far off is is what I'm saying. So, Miss Gillesen, would you like to give us your perspective on what you

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feel? >> Um I mean, I'm with you on getting the biggest bang for your buck, especially in a Mr. Broy, do you have something you wanted to say? >> Yeah, I was going to chime in after you. >> Okay. Um could we hear from the board first?

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>> Sure. Sure. Okay. I from my perspective I would agree with that that we need to get the biggest bang for our buck. At the same time um there's a risk that you spend the money and you don't find you don't recoup anything or as much as you had hoped. Um and I it's just it's it's

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difficult for me to take a financial risk um given the state of affairs with our budget. Um, so from my perspective, airing on the side of caution would mean um what would be the highest level of

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risk that we could investigate for the lowest price. Um, >> so they're all about the same. >> Mhm. >> I I feel like >> and then accounts is a really high risk across the state of Florida. That's one of the things that I know RSM actually >> and P cards. They told me about that. I

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didn't know. >> I >> Well, they said they told all of us >> that PE cards are high risk as well. Yeah, >> but I mean I just want to see the price difference I guess. >> And we've also we audited processes, right? We did contracts.

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>> We audit we did an a penetration test, right? >> We've not delved into the actual >> and they're not just high risk financially because I have made some notes. um they identify inefficiencies and we have

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seen that or improves compliance and that's they help us find things that do those two things. They can their main concern is flagging like pos potential fraud, right? Or misuse. So like if you did internal accounts, we have a brand

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new system. Well, a year it's been going out in effect. They're training everybody and they hope to have it all completed in another year and a half. But it detects is it going the way that we intended or think it should go as a

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district. Nobody's looking and and I hope you guys understand that this internal auditor is not looking to like just save us money. That's not the way it works. They're not auditing funds. They're auditing efficiency, right? In return, efficiency

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creates positive change for the most part. So, internal auditors aren't the gotcha. When they show you a red and a yellow, it's just saying the district's doing a great job.

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But we found this here and this here. And from there, there will be some district level changes. Uh Mr. Broski, I asked him that day, will we have some different protocols? He said yes and some procedures perhaps that will make

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that more efficient. So, I need you to know when it comes to the money, nobody's saying, "Let's go, let's go identify if we're getting ripped off or getting stolen from." What they mean by high risk is all of it. Right. >> Do are all the people doing what they're

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supposed to be doing? Right. >> Um, >> no, I understand the purpose of the audit. That wasn't my point. My point was >> I when we're looking at the cost versus that's all I wanted to see was just itemized. What does it cost for each one? And um I mean you mentioned other

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districts have found money um and audit so I would love to know what those numbers are. Um and then additionally I would just point out that in a tight budget year we know 80s something% of our budget goes towards salaries and

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benefits. So auditing timekeeping might make sense. If you find um errors there that can be corrected that may be a cost savings. I don't know. Um, it's just something to consider, but I I don't I feel like there's information I don't have in

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order to really have a a strong opinion one way or the other. But I hear what you guys are saying about your concern about internal >> we'll ask them we'll ask RSM for a cost right now if they don't mind giving it to us and then we can before we move forward and pick before they start

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timekeeping because they haven't started yet, right? It's 60,000 >> per for internal >> 60 to 75 for all of them for just >> so each one is 60 to 75,000. >> Yeah. >> I thought that when we did it last year it was like this the cyber security one

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was much less. >> Is there only one that's less? >> There's only one. It's the one we did. >> Okay. All right. Well, if that's the case and the board feels strongly about internal accounts, I'm fine with that. I don't have a strong opinion one way or the other. >> I'm Yeah. I just want to uh Miss Clark

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would >> um first of all obviously all of us can be at any committee so as long as we have enough notice you know that's it's a great opportunity to learn but I'd love to hear your comments. You said you

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spoke to two or three of the people that volunteer that are on the committee what their issues were. We could talk about that at another time. Um but remember accountants aren't big talkers. we just aren't

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uh we listen. So, but I think my number one choice has always been internal accounts, but more so and I believe Miss Coy, you go to these meetings. I would like your input. So, I think the board

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ought to listen to people that are in the district and also in that area to maybe >> Well, I I tried to do a good job. There was we don't want to spend a lot of money. We don't want to do more than one. That was a a district push because

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we don't have the kind of money to do that. And then the district request was to wait a year and a half more before we did internal accounts. And that's the internal audit committee at that time said, "Well, maybe we we could make sure

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the process that you're heading towards is working effectively." So, the district always does have input at these. Um, you could also watch it. We film it, >> right? >> It should be posted on >> our posting to have specific input.

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>> I will say in my in my other career, um, when you're putting a lot of new processes in place, um, and then you add an audit to that, you really slow down the effectiveness of what you're trying to do. Um, and that's personal

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experience in another company like when you're rewriting the whole book and having to train and that and I work in a much smaller organization than this one. I can only imagine. So your audit committee is going to be real busy >> auditing a brand new process >> and they they acknowledge that that's why we waited the whole first year like

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we understood that that was starting brand new process. >> Mhm. Um, that's why there was that discussion about it that it's not necessarily maybe before you spend another year and a half you want to make sure that everyone's complying or maybe you want to make sure it's going in the right direction. They have the ability

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to reach down and find that out. >> Well, yeah, >> I I hear you on that, but also so does the district. Like that's if they're rolling out a new >> um process, they're they're in the process of auditing their own work um and getting it where they want it to be.

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So, I can I can see both sides of it where you would want to wait until you feel like you have it fully under control before you have an outside entity come in and try to >> pull it apart. >> M clbero. >> Well, during my own investigations about

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what teams can be uh productive if if any mistake was found is contract administration and return of accounts. My brother-in-law, he has a doctorate on accounting. So he said those two subjects are always very challenging. So

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I would recommend also one of those two. >> And then maybe we talk to our our um board and >> I did forget to mention nothing starts till September. >> Okay. >> So it's always months and months off. So

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maybe um there's a um way to communicate with it which I mean I know ultimately it's our decision at the end of the day and we can get input from the district which we will um uh I don't know if we want to talk to

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them and say hey you know we hear you um our liaison essentially is spoke to some of you and and came back and said you know you really want to focus on this area or whichever But um I just feel strongly about it because this is

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for three four almost four years. This is what I've heard from staff. Uh but then talking to other districts, like I said, other board members, that's the number one thing that they say. Uh and then RSM confirmed it when we had our interviews and and whatnot. So,

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um anyways, I um I do want to ask though as far as the um what is that the um substitute Kelly services? Did we fix that issue? >> Yes.

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>> Okay. >> Can I speak? >> Yes, sir. >> Okay. >> Let me provide some input to this whole topic. It was very difficult to sit there and listen. And so just a couple quick things. One would be auditing in general. The purpose of the audit is to find something and improve the

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processes. So this is pretty routine. Like right now this year there'll be 12 different audits of which this audit is one of them. So the idea of having an outside entity come in, look at a variety of processes, find things, we

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fix things, that's a normal operational thing. In the case of this one, um, when it comes to Kelly subs, the the challenge there was the last piece of it, which was certifying that the actual

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substitute at the actual school absence matches this the um the teacher absence, which matches the leave form. And we had two two of those three processes together. Since then, Kelly's fixed their their um their billing, the way

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that they bill to allow the individual school to do that, to see that and make that check mark. And so feel very confident that that process is being taken care of. That's a great example of why you have audits

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because we wouldn't have done that if we didn't know from the audit. So I I support the auditing process because anytime that you have an audit, you find a process that that needs to be tweaked, you go ahead and you correct that. That's a normal thing. 12 12 12

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different audits this year. Okay, this is one of them. So, uh we we look at it as normal business procedures and processes. In regard to the committee, I think it's difficult for a committee. I feel for the committee. Me too.

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>> I see what you say, right? because they come in know nothing about the district and then they have to sit there and they listen to it and then uh I think Miss Clark got the day which is accountants don't talk much anyway which is pretty

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right to the point. I think what they did was in their process they said, "Okay, we we came up with our top three last time and they couldn't really decide what to do >> and they were short one person as well." And that person usually talks more than

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the rest >> and so that was Jeff. Yeah. And so so then they went to t back to timekeeping. I believe the board has total authority to change whatever the the board wants to change. >> That's correct. >> In the process. So, you know, you can go ahead and vote on changing whatever it

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is you want to change and we'd be supportive of that. I think in the in the area of internal accounts, cuz I can see Dawn over there. Uh, >> well, you shouldn't play poker, Don. Thank God. >> I know. I was looking over there at

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over there. That's why I'm over here. >> So, poker is not your thing. So, don't don't do that. Right. and I was looking at her face there uh reacting to the conversation. Uh certainly the board can can do that. That's not a problem. We're

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looking for the most effective way to to do that. So this year we converted uh to an entirely different system which allows for more internal and external control in the process. Whereas before the system was uh the electronic system

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for accounting for internal accounts was not the same system that we currently use for that this year. So Dawn has diligently gone rewritten the entire handbook in compliance with the red book and and all of that stuff. The training

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for principles is June 16th >> June 25th and then July 16th. >> Okay. So we haven't even trained the principles on it. So the thought process there was just simply what why wouldn't we go through a year and make to maximize it. Certainly we we

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can do whatever you want. It's not not an issue, but it doesn't seem to make sense from the timing standpoint from that. Totally good with peak cards or anything else you want to that was the only comment was related to is it the best time to do that? We we can do it

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and whatever, but uh it's might not be the best time was all >> How many years are selfinsured? How many years has the district been selfinsured? >> We're in our third year. >> Third year. >> Good. So, it happened when I first came on the board. >> Yeah, it was about a year after that. >> Yeah. That first year

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>> prior to that, um I certainly understand the difficulty it is to make a whole new internal accounts book and the pressure that's been on our CFO and you know, so there's like the other

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option. We have had self insurance for a few years and it's running right. Another option could be to give the internal accounts more time and maybe we could audit the self insurance. And >> I would like to wait on internal accounts. The more that I hear from the

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district, I just think in personal experience like when you're first rolling things out, we're going to they're going to find a lot. There'll be a lot of findings on a new process and that may not be a reflection >> too. >> Say what? >> So that if you if you are beginning to train, then you know how to train them

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appropriately at the beginning. So that because once you train bad habits, they're hard to break. >> Yeah, they're hard. >> That's my theory. But I would like to know how much more time do you need? >> So on internal accounts, just to kind of put everything into perspective, it has

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been one of the most rigorous, timeconsuming, draining things since I've gotten here. Everybody wants internal accounts. So it has been a total revamp. The whole handbook has been completely written. There's 14

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chapters. We've had forums. We've done everything. So, I think there's been a lot of challenges on the schools, the principles and the bookkeepers. And when I say a lot, I mean a lot because when I got here, they converted and came into the accounting system. Totally something totally totally different than what

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they've done before underneath the district's perview and and purchasing. And then at the same time we were doing the internal accounts handbook and having forms and rewriting that and trainings in June and July. So for them

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I can tell you this is not my first time writing an internal counseling book nor is it my first time reading of the red book. Nor is it my first time this handbook will be better than anything that St. John's has. >> Yes. >> So the process the procedures and what

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in the handbook is correct. I think it they need to be able to have the opportunity to follow those like to come and have somebody look at that right now and write them up for not doing something they haven't even had the ability to do yet >> is can be really it's a difficult job to

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be a bookkeeper regardless of where you're at and they've put a lot of time into this and so I think the opportunity to actually now have something that they can follow that's streamlined they haven't had that opportunity to follow something. So if you have them come in

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and audit it, I what I'm simply going to say to the auditors is that's great that you find that, but we've already corrected it. >> So that's not really the bang for your buck. >> That's right. >> If you want the bang for your buck, last year we spent $39 million in the

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operating fund on salaries and benefits. Last year $11 million was spent out of internal accounts. So dollar-wise, moneywise, 80 to 85% of what's going on right now here at the school district is everybody putting

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their time in. So that's your bang for your buck. I mean, that's operating alone. That doesn't even include um federal dollars on top of it. I just pulled out operating dollars. >> But then because we're talking about little monies coming in, $20 coming in,

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$5 going out. We're talking about on the district side out of 100 a large sum of money in payroll and so that's your bang for your buck and I >> we're not doing payroll though. Yeah. >> Well, you're doing time which is what's going into the system and paid and is

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being paid off of. So, >> which is by the way just part of the frustration. I know the internal audit committee we did contracts, right? And they thought it was going to be the whole process and it was half of it, right? So like I feel like maybe districts do timekeeping and payroll together sometimes

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>> you could do the other part of the other side of the contract >> because with the contracts they really thought it was going to be this side compliance and this side right and it was one side and I do know that was frustrating cuz we just didn't understand that. So I I see like when

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you do timekeeping they were already asking questions about payroll. Right. >> Right. >> So timekeeping and payroll kind of go together. >> Correct. So, so personally like a year, do you need two? >> I think it would have >> I think one year under the handbook that

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they operate under the handbook that they get the the opportunity to be trained correctly. The handbook is completely streamlined. It has everything in there from red book to Florida statutes to all of the years 25 years of my experience. You mean August to May or you you June when

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they're training to June? >> And then they have a year to actually allow the internal account handbook to be implemented. Okay. >> And we're going to hold them to that handbook. >> Okay. So maybe let the chair know that uh Miss Boosezie has requested a year. >> Um and for those watching, you've heard

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this discussion. You know where people stand. You know who advocated and and all of those things. um because there are quite a few who have wanted internal accounts. So uh and Vec cards uh throughout the whole district. So those watching you heard how this discussion

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went and um >> so do you guys want to continue with timekeeping? >> Well, I mean if you if you're saying that there's a large interest in PE cards like if if they're saying anything but internal accounts right now, >> right? Why don't we do look at PE cards

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if that's the other >> PE cards was part of internal accounts? >> Yeah, I was about to say they're they're credit cards. >> They're separate separated on here. >> Well, we we gave we put out we gave internal accounts PE cards when Walmart and everything was,

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you know, um stopped their card. So, we brought those in and we gave them an internal accounts P card. Part of the handbook policies are in there is the dispersements and the governance over PE cards. And so we are trying we're in the process of getting internal accounts PE cards and the district ones on the same

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process. Okay. >> So I mean you whatever you want to do uh that's fine. Um I'm good. >> You're saying the large amount of money is coming from timekeeping. >> But I would say timekeeping and payroll that's the way it's normally done together. >> So why couldn't we do both? I don't

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>> because it was a out of courtesy of expense during a restraint. That's why I then I just said self insurance cuz it's one, right? It's not like connected. It's just one. >> Well, then from my perspective, it would make sense to audit timekeeping

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because that's what's generating your payroll, right? So, if you start with timekeeping and make sure that's accurate. Um, and to me, that would be the bigger part of the process because I correct me if I'm wrong, but I would imagine that payroll is digitally generated. It's not

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manually done. Correct. Where payroll is the manual process. That's where errors get made. >> So I remember asking a question, Miss Gill House, and sometimes you know it takes we negotiate teacher salary for instance >> and it takes till January till the teachers get it. >> You know my idea was thinking that there

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would maybe be a better way to do it than inputting everybody individually because we don't really everybody's on a different pay schedule, right? >> It has nothing to do with timekeeping. It has everything to do with payroll. So, the two really do I guess at this point I recognize it's they really do go together, right?

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>> Um, >> but it would make sense to check the manual process, >> the automated process would be, I think, a a relatively easy check compared to the manual portion of it. And that as far as where you're going to find >> opportunities for improvement, I think

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>> that's why I'm wondering, one, could we afford it? And two, would it make sense to do both at the same time? >> It does, but we can't. So, in my world for budget, it would be really um under our current constraint, it would be nice

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if we just did one at 60,000. 120,000 is a lot. I almost fell out at 60. >> Well, and we were very surprised that other districts do didn't they say three to five? >> I just I don't know how I don't know how they afford it, but anyhow, so that is a

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lot. That's a lot of money. Um, but whatever you want to do, I one would be nice. We just did two their first year, so we did two of them. So, if you could do one, that would be great. >> I just know time is money, too. So, I didn't want it to be a waste of just

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like if they go hand in hand to do it together and um instead of wasting all the time. I know it kind of stinks on your end, but like I said, time is money, too. So I don't know if they do them hand in hand or if they would just go back to back kind of thing because it

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the timekeeping one is decentralized. They will go out to the actual school sites and they will talk to administrations at the school. They will go kind of like the contract one for payroll. They're just going to that part. They're just going to be here with us at the district and the payroll department. So >> So Miss Hansen, can you find out if they

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do it together or if it's separate or however that works? And >> they do them together. The problem is trying to be courteous of our budget, right? >> Um, and that's why again I said self insurance is one thing, right? Like Miss

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Gil Gilhousen said, we could do timekeeping, come back to payroll later. I just wanted to have the conversation with you because I think more we need to be more involved maybe and just go to the meetings and spur on conversation even if they don't want to have the

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conversation. Um, whatever you guys choose, I'm I'm perfectly happy with it. I wanted you just to know about the, you know, the higher risk areas that we weren't auditing. We have a reason and I've said that all along that we have a reason.

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So, it's really up to you guys. >> If I get if I get a heads up from anybody, I'm I'm willing to go to that committee. >> Yeah. >> September. Yes. >> Right. Right. Right. That's what I So it doesn't start till se September like Mr.

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September. But um >> question, can we at some point like do we have to wait a whole another year to add another audit if we decide we want it or can I would think at any point you can say we'd like an audit. Right. >> Right. There's usually an auditing plan for the year because you're also budget

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at the same time. >> Right. But that could be adjusted. >> Yeah. Sure. >> So some people do add >> if this is the recommendation right now, it makes sense to proceed with what's being recommended right now. kind of if God blesses us with a wonderful budget

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in September, we get reevaluated then. Um, but I I don't know. That's just my two cents. I think hearing from the district, it makes a lot of sense to wait until I mean, I can't imagine auditing a process that hasn't even been trained and implemented yet. It just to

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me doesn't make a whole lot of sense. It's kind of cart before the horse. um like they I think the reason for changing the process was because of all the concerns that the board had, the district had, the um the general public had the reports that we've gotten on

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where we had real issues in internal accounts. So, it's being addressed. It's not like we're doing nothing. Um but I think you need to give the give the medicine a minute to work before you check on its effectiveness. >> It's also why we didn't do transportation last year because we had

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a change. transportation came up as well, right? We had a change in leadership in transportation. >> I mean, if if you think about it, there's been a a flux of changes, right? >> And and things happening as they always do. But everything on this list,

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transportation is like a one shot, right? Self-insured is a one shot. Pec cards make sense to go with the terminal accounts. She's working on them both at the same time. I think I'm getting the feeling from the board that we do believe it's important, >> but maybe not the best timing, right?

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And then human resources, they do find very effective ways for um once they're on boarded uh on boarding the way we process, they find streamlined ways to bring people on board. Um we use our technology, but there's a lot of

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advancements in that. That's like a one-time shot thing. our Avaloria millillage is on there, but I mean we're very transparent and you can find that information everywhere if you look. Right. >> So, here's the devil's advocate. If you guys are saying that timekeeping is not

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something that we should look at, maybe we suspend an audit for a year because of our financial >> situation. No, no, no. I was saying internal accounts was my was was what I wanted to see because so many people

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>> um across the district um >> that have reached out um even though some of them aren't allowed to, but they've reached out and spoke to us. Um that has been their biggest concern for quite some time now. Um

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>> they have super high hopes for Miss Poy by the way, Miss exciting. So, this is a positive for you. Um, so that's fine. I what I was saying, that's what I would like to see before timekeeping. But if Miss Posie is saying 300 million is paid

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out, we're talking about a dollar amount of $300 million, then okay, we can do that next. I was then asking if they do them hand in hand, and I didn't want to waste time because I'm about efficiency.

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>> Mhm. Should we do timekeeping and payroll at the same time? That but I am completely fine with doing timekeeping with the dollar amount that is paid out. However, my question is for efficiency purposes. Do we want to do that? But from what I'm hearing, you do not

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because of the the budget cost, which is fine. Um, but let's let's just so we can end this conversation. Let's go around the room. Are you okay with timekeeping? >> Okay. Miss uh Clark, are you okay with timekeeping? Mr. Alger, are you okay

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with timekeeping? Are you okay with timekeeping, Miss Hansen? Okay, so we we can agree on that. That starts in September and next year >> if we and then next year do on it, give you a year, but how long is timekeeping going to take?

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>> So, I think they would start in September, I thought, and maybe get to February. I think our next meeting is a February meeting. >> Okay. So, all right. Um, and then in February we can decide whether we're going to do or between now and September

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we can decide if we're going to add on payroll. If nobody wants to do that do that, that's cool, too. We can do it in February or have that discussion in February. Uh, what goes next? Um, and then maybe the internal audit will or the committee can weigh in. And then Mr. Broski, can we I don't do we already

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advertise the meeting, right? >> And so more than one school board can come and it won't break sunshine. >> Correct. School board member. >> Yeah. as within the committee. >> So, is everybody good on that? Any further discussion? So, trim calendar. Are you going to do that or Miss Bo? >> Miss Bosie.

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>> So, um you have in front of you the trim calendar for this year. Um there's a change in that we we changed it up a little bit. So, um, the first date that you see there, July 23rd, 2026, is a

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Thursday at 9:00 a.m. So, um, the trim calendar starts July 1, completely statutebased, Department of Revenue guidelines. You have this many days to do every single thing that you need to

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do in accordance with TRIM. So DOE will certify on July 19th. They will certify our taxes for the millillage. July 19th is a Sunday. So DOE will issue it Monday after 5 like they send us the

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fourth calc on Friday at 5:17. So to have the meeting Tuesday morning, we wouldn't be able to get that information compiled together and presented to you. So the calendar is catching up with us. The calendar is catching up with us on what trim

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requires us to do. So we just moved that to Thursday in the morning. So that's the big change. The second big change to the trim calendar is that with because clay today only does the um newspaper on

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Thursday. We can't get to so Florida statues allows you to have it electronically on your website. Dwayne left, but I don't know why he would leave me at this time. He he is in charge of making sure that

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we get it on the website how we want it, what we want it to do, and he's going to sign an affidavit. So, we're actually not going to be constricted by one play today. And I'm all for the newspaper. I would love to do it, but I will I will wholeheartedly tell you that it was the most one of the most stressful things to

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rely on a paper to make sure that our ads got in and that they were the way they were supposed to because you don't want to you don't want to have a non-compliance. So anyhow, we're going to do that on the website. So that kind of works it out a little bit better. So that's what I have here today.

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I think the superintendent, did you want to move the is it the meeting the workshop? >> Uh what can I grab the So here's the deal. The the 28th I believe Kelly double check. Which workshop are we

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trying >> July 28th workshop? >> We could move it to um to the Thursday. >> The 23rd could July Thursday, July 23rd.

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>> Yes. Oh, so it' be both. >> That's the workshop. >> Yep. >> So the workshop and the and the um first meeting would be tied together. >> Okay. July 23rd. >> July 23rd. So, the 20 the schoolboard workshop scheduled currently for

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Thursday, July 28th would I'm sorry, for Tuesday, July 28th would move to Thursday, July 23rd, 9:00 a.m. >> Are you guys okay with that? >> I'm checking my work calendar. Give me one second. >> I mean, does that make sense why we're

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attempting to move it? >> Yeah, that works for me. >> Mhm. Does that work? Yes. >> It's fine. I'll So, um, we'll just do the trim at 9:00 a.m. and then roll into our >> and it'll be here.

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>> And the other two are at Plumbing. The 505 ones are at Plumbing Island, right? >> Yes, ma'am. >> Yeah. >> That's what I wanted. >> And those are pretty those dates didn't really change, >> right? July 23rd. July 23rd. Yes, sir. >> Will be the workshop and this meeting >> at the special meeting

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>> and it'll be here. But the other two will be at Fleming Island where we meet for our good. Yeah. Does anybody have any questions on it? Are we good? Okay. >> Okay. So, just a couple quick things about the meeting on June 4th. Uh we got

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to recognize our state champions in athletics, our special Olympians as well as our volunteers at that there's no school showcase at that time because school is out uh at the end of the year here.

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>> Are these the state champion post? >> Oh wow. Yes. >> Okay. >> Yeah. The ones that haven't been recognized previously. Uh there is one discussion item that I think maybe bring this discussion up now because if you wanted to change you can put the correct

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thing on here. It's the appointment of the um citizen value adjustment board. >> So you see the item has Miss Miss Hansen had it in 2020 from 2023 on uh and Joe

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was the citizen member. But if there's a change that the board wants, we can make sure that the agenda item is is correct. >> Do you want to keep that since you gave >> Did you say you would go to the value adjustment board meetings now? >> Yeah. >> Okay. So, she wants to do that.

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>> And yeah, Mr. Wigan said he would remain. Yeah. >> Okay. So, what I'm hearing the board say, we might change this for 2026. So, there be Miss Clark and Mr. Wiggins. Okay. >> Mr. Wiggins. >> So, we'll change the items. So, the items correct? Thank you so much.

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for that. Uh then that brings us over to the consent agenda. A lot of the same sorts of items that you've seen many times before. There is a um a review of the pupil progression plan. There's a

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summary of changes towards the back. It's a good 80 90 page document, but we've summarized it into one sheeter at the back. Most of the changes are changes because of statute related to to that particular issue. Also on this

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agenda, you'd see there's the renewal of the um contract for Green Coast Springs Police Department, Orange Park Police Department. We're in the process of working on the amendment for um Klay County Sheriff's Office. Those items are

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on are also on here. Uh there's power school renewal. The purchase of new buses is also on there in in agreement with our capital plan that you guys approved. Most buses the the the average

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lifespan of the bus is about 200,000 by the way. Try to remember they're traveling millions of miles uh in in Clay on Klay County roads which leads to the and I would just say something just having traveled different places. I don't know about you, but when I travel

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somewhere else, I kind of critique their school buses as they go by and ours look like they're in better shape. Just a general observation from somebody who has no skill. >> Like, don't don't you think >> I'll see buses that look significantly older.

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>> In fact, our bus drivers look significantly better. >> Is that what you're going with? I think of that. happy. Yeah. >> Now, there is one item towards the end of the agenda. It has to do with the

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purchase of a piece of land uh adjacent to the transportation yard here in Green Cove. And I've got Lance wants to explain that to you so you kind of understand what that what that involves. >> Thank you, Mr. Broski. Good morning, Madame Chair and board members. Um, I'm

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coming to you today to um ask for your approval for a resolution to purchase a piece of property. And that piece of property is on Center Street, which is right by my office. Actually, it's right across the street from my office. So,

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this is my office right here. This is transportation. This is a current bus parking lot. And then there's a parcel right across the street from my office. actually right across the street from safety and security that is owned by air gas and for the past 3 years I've been

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working on this. It's been a process. I have not been able to get a lot of traction with a maragas. I finally finally finally got some traction with them. Now you're going to ask me why do I need this? Okay, so I know that this is um it's been in our capital plan for

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the past 3 years because I wanted it on there just to make sure I had the money for it. And this will come out of 370 which is LCIF which is capital improvement. It will not come out of 100 funds. Okay. So it's only capital improvement which we can only use this

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money for capital improvement and um but or related expenses. So, as you all know, um, transportation in the southern part of the district will become an issue in

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future years. This is a plan for the future. Um, it's basically a an empty parcel with a lot of uh gas tanks and from air gas and it's it hasn't been used since I've been here and I don't think it's been used for a long time

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with the 14 to 15 to 16,000 homes coming in the Green Cove area, southern Green Cove, also in Saratoga Springs and Lake as southern southern part of Lake Asbury. Um, we will need more transportation eventually. That's just a given. We will have to bus students in

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this area. With that being said, where can we do it? We can either park buses in the Middleberg transportation or we can buy a little bit of property and plan for the future and have a bus parking area for those buses that we we will need to um purchase later on down

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the road. Where is our where is our ROI for this? Well, the ROI comes in um the wear and tear of our buses. is if they have to come from Middberg, you're going to put more miles on them, a lot more miles to go all the way down here to Palacine to pick up kids from

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Agricola. Um, less gas. So, I do believe the purchase price of this property will pay for itself in future years. Um, as you know, we have a, you know, it's it expands our operational capacity in the Green Cove area. Our Green Cove area

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of middle transportation is fairly small. There's not a lot there's not a lot of land. There's not a lot of property to handle um the expanded growth in the southern part. So, how much is it? Um it's $215,000.

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So, I'm asking for your approval for $215,000 to purchase this. >> I just have a quick question for the current bus parking. >> Yes, ma'am. >> Will that remain? >> Yes, ma'am. >> So, you would need that one and the new parcel. >> And I do believe the transportation director might change some things around

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in there. We're just giving them the opportunity to um have a little bit more land. It's 0.91 acres. It's not large, >> but um it's it's u it's it's commercial property. As you all know, commercial property is a little more expensive than

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than a residential property. So, you'll say, well, 200 $215,000 for an acre, you know, that's might be a little bit expensive. It's not expensive in the commercial world. It's >> so it's for plan. It's for future. We're thinking kind of like we did when we bought the property on Russell Road.

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>> Yes, ma'am. Exactly the same thing. Um, part of my job and part of Paul's job is to plan for the future. >> As you know, for us, tomorrow is 5 years from now and next week is 10 years from now. So, that's the way we have to look at everything. Um, so, um, Miss Ellis

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has asked me to work on this. She asked me about 3 years ago to start working on this. And, um, I'm kind of happy that I finally got it done. if I do actually get it done um and we come to a deal, we have to send an option contract through through legal. So, um it's coming to the

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point where it looks like we're going to maybe be able to move forward with this, but I can't move forward without by statute without a resolution from you all to uh to approve of it. So, with that being said, I'd like to for your questions and ask me all your questions, please. >> I I would just like to say that based on

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the price, I think it's very fair for the commercial. >> Thank you. And based on the layout, I mean, it will be really advantageous for that. >> Yes, ma'am. >> The only comment I will make and I know that we've probably done it and will definitely be doing it is our due

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diligence for what's underground. >> Right. >> I know this company has owned it for a long time, >> but nothing I haven't seen really any activity for years. >> We'll have to do a phase one environmental. That's probably very smart of us to do a phase one environment. I have a

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>> in my background it's happened at companies and so it's always a fear a big concern. >> Now technically without students is not for for students. We don't technically by SREF have to do a phase one but it'll probably be very very smart of us to

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spend about $7,000 to do a phase one environmental assessment on that. That's typically about what it costs to make sure that we're not dealing with anything that we'll have to clean up in the future that will cause cost us more money. Absolutely agree. Who knows? >> If it's a gas company, we want gas tanks

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under the >> No. And they No, sir. And part of my um part of the deal that I'm that they're putting in the contract is they must clean up their property, get all the gas tanks off of and all of that, and just leave it with the woods, the old fence

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that we'll replace or take down. And there's there's some type of um concrete structure in there. We'll probably tear all that out there and just make it a bus parking area. >> So, I know cuz I drove out there and looked around yesterday, but the

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expansion is coming very quickly, the housing. >> Yes, ma'am. >> Especially in the agro community. >> Yes, ma'am. >> Um, and I talked to them yesterday actually because they had a booth somewhere. But there were like walking schools, right? They're going to be community schools. And so you take into consideration how many or how much space

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or how many buses we'll need for the kids who don't walk to school, right? Exactly. Because they're trying to build around schools out there. >> And we will and um we just talked to Agricola about two weeks ago. They came to our office to speak to us >> um because they need concurrency and as

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of right now they do not have concurrency. And um with that, we are in discussions for another piece of property down south >> to maybe put an elementary school in so that we can have the two-m radius. However, everything outside of that 2-m radius, we will still have to provide

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busing to all of that. Yes. >> And it does make it more efficient as it is now. I don't know if you've driven back there, but the buses are they've gotten creative with how they've parked in there, and it really would just make the flow just even now better. Mhm.

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>> Miss Go Alvin just yesterday. >> Oh yeah, it's fine with me. I think talking about Agricola, I understand their desire for it to be a walking community, but if you drive the southern part of our county, those properties are huge. And so the mileage of that it'll

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put on our buses because while it may be a community school, you're going to be busing kids from the other side of 17. >> Exactly. And that's exactly what we talked to them about. And who knows when we'll be able to build a school down there, you know, to build a school. As you all know, we need to have the population to be able to fill the school

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first. So, we have to look at they've gotten more aggressive on their timeline for building. When they came to us and they came to the planning commission, when I was actually on the planning commission, they came to us with this beautiful layout of we're going to have canoes to Publix and all that. Well,

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guess what? >> Guess what happened? the typical thing happened and um BTI came in and offered them $93 million and they said okay and I would probably say okay too $93 million if I had that. Um

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>> but what that did was they wanted to do so many so many homes over 4,000 homes. They they're they're planning 4,000 homes and they wanted to do that over 30 years. Well, when we spoke to BTI a couple of weeks ago, they said, "Yeah, we're gonna move that up substantially."

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So, the homes will be coming a lot faster in the way they're phasing that. So, we we really need to plan for the future, and it's not going to be 30 years. It's probably going to be 10 years when they're fully built out. Um, and 10 years, like I said, 10 years for me is two weeks from now. And that's the

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way I have to look at things. So, um I think it's a fairly um modest investment for what we get out of it and then it's being that it's actually already commercial and you know, we don't have to do anything for it. So, I I I believe it's worth it.

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Like I said, we've been working on it for several years and I'm just trying to find who to talk to. Took me almost a year. So, um um we do have, you know, other people helping us out. So, I think it's a fairly modest investment. Miss Gilinger. Yes. M clerk.

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>> Yes. >> Miss uh Hansen. >> Mr. Alvo. >> Thank you, sir. >> Thank you for your time. Appreciate it. >> Okay. Just a reminder, we got an executive session after this. I'll leave you with some good news. Okay. And I can't believe we even got to do this cuz

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I'm extremely careful and superstitious, by the way. So our school um assessment data now because things are electronic you can look at a lot faster than the than the old days. So just looking at this

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our projected twin total and percentage would be the highest earned have resist I would graduation >> some people Uh we're projecting that our total um

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points and percentage of points earned is the highest ever in the history. SO I tell you we had a meeting the other day was you know Rodney the other like and Kelly was there I was there we were we were geeking out for like two and a half hours

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spreadsheets. Oh what about this? Yeah. So, please keep in mind, I I use the word projected because the state still has the final stamp. Their final stamp is at the end of June, but we're pretty we're pretty tough in our data. 98% of

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district managed schools being AB. >> Wow. >> That's uh 27 A schools. That'll be the highest number of A schools in the history of Klay County schools. if that's if that holds true here towards the end. Don't forget there's there's uh

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literally hundreds of thousands of calculations that go into this. So, you know, you can't I'm not willing to say this is defend like you know, but you're when you're like 98% sure, they're going to share the good news with you. So, >> thank you so much for all the

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hardworking people out there that do a great job. Madam Chair, real quick, transportation. Just real quick, are people enrolling early and do we think we're going to be okay versus what happened last year with this year?

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>> I think so. I mean, we feel good about it. I mean, we're being proactive. We started the registration process earlier than we ever have >> related to that. And the for anybody listening, the purpose of the enrollment process is you want to make sure that you schedule routes based on the people

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that need the service. Not everybody that is a potential rider cuz technically anybody more than 2 miles is a potential rider, right? But only 11,000 or so, I believe, is the number ride the bus. It' be helpful to know who the 11,000 are. So you can create the

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routes to pick up the 11,000 versus the 36,000. So, do you think the current system we have in its second year like reporting with parents is all going to be improved? >> Yes. Yes, they're working they've been working throughout the year um with bus planner improving all of that. >> I just had some people asking you who

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have kids who ride buses. >> Sure. >> I got my first email that they've overcommunicated. >> I'm not glad about that. >> I am literally not joking. I'm sorry. >> Well, we have found that we have found

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that with Thrillshare and um with Sabrina the uh push notifications to the phone has been the most successful. We've tried to do emails and flyers through the schools or schools posting on Facebook >> and you know it's hit or miss and then

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we did a we tried a push notification and it was we got 500 um registration in one night. So >> that's good. Yeah, they um Yeah, it was the fish name. >> Okay, >> overcommunicated and I was like, well,

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that's that's good. >> We'll try not to send and I talked to Sabrina, can we not send it if if people registered, you know, not bother them again. And and she said there's a mechanism for that. So, >> I was I took it as a compliment, but I

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was like, I didn't. So, um attorney comments Nothing from the attorney's office this morning. >> All right. Uh board member comments. Mr. Albero, you want to start? >> Well,

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I'm going to make this comment so uh we have uh a little understanding about what I'm going to talk about in the next workshop or next meeting. Um for a while I've been getting a lot of u feedback from bus drivers, from from teachers

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about discipline issues. I just think we should talk as a board about what can we do to support our teachers enforce discipline overall. I've been hearing it for a while and I'm

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pretty sure we all heard from somebody. So I guess it's time to for us to address it as a board and then maybe make a change that can help these teachers enforce discipline better. I agree. I've heard some

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uh teachers and how much they love BBIS. So, that'll be something that we can discuss for sure. I meant that sarcastically, but Miss Hansen, I was at Riverfest from 9:00 a.m. till 6:00 p.m. and want to thank the district for

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keeping such smiling faces and engaging the community when it was 115 degrees the entire day. So, I really appreciate you guys reaching out and being the face of the district and smiling in

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oppressive heat. Um, thank you for doing that. And thank you, Miss Tito, for always having a wonderful graduation night. I'm glad we share it together. Yay, Middberg High School. That's it. >> I will say people are making comments

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about us being at community events now. >> They've um very positive. They really good. It's good to see you guys out. So, I will but it's been positive feedback. Miss Gil, >> um I'll just echo graduation was fantastic at Clay High. Um I'll share a

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personal story. I I recognized one of the faces that was coming towards me to get her diploma. She was a baby that I delivered 18 years ago. >> And then I handed her her diploma a Friday night. Is that dating you back a

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little? >> It's dating me a little bit. >> Yeah. But yeah, it was a really sweet full circle moment. I had to stop her on the stage. I was like, I was there the day you were born. I just show you. >> It was a sweet moment. But yeah, enjoyed

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it, Miss Clark. >> Well, I cannot top that. So, no, graduation was great as it always is. And we always try to go to as many community events as we can. So, I'm glad

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people are recognizing. So, good. >> Um, yeah, May has been a very, very busy month. Um, crazy busy. So, uh, I won't even I just echo what everyone else said.

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We've all been um to many events celebrating kids and students and um some of us who have little ones. We have um countdown a 26 day countdown. I want everybody to know that 26 day countdown

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of different things. Crazy socks, wear orange, all the things. They make it fun. So, um I love to see it, especially since we won't be able to go back to kindergarten. We're moving on. So, um with all of that, remember that we have an executive session and we'll do like a

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10-minute break.