we want to make best decisions on of city of watch over us as we BL Jesus name we pray amen amen yes sir of the United States of America and
to the repblic for it stands one nation under God indivisible with liy and justice for all m may we do roll call please mayor Blake ma'am Deputy Mayor weeks here council member gos here
council member Hearn here council member CA here City attorney Ike here city manager Whitten thank you very much M Bri she's our assistant City cler
working hand in hand with our city cour miss Monica AR okay the purpose of this meeting is to Define our priorities and make proper planning um what I would like for everyone to do is go to page two
pertaining to the agenda as you know each department has a Performance Based on what's in the budgeting system and we're going to have identify these other five areas fund
balance updates Parks updated discussion Public Safety priorities waste management and number six will be public comment okay do we have any questions before I turn the floor over to our city
manager from Council seeing none Mr city manager sir the floor is yours thank you Mr Mayor and members of the council as you know uh the city Charter requires that each year one of the core duties of the city manager is to present the council with a
balanced budget proposal we usually kick off that process um in February starting with these priority setting meetings there and this is the first of two or three scheduled meetings there and so
it's that first meeting you've gone over uh the agenda probably we will need um some Direction with regards to fund balances the parks update we have a discussion in there for you um and then
um you know wanted to talk about just very briefly the public safety priorities because we we're a growing city and then uh give you an update uh on the waste management uh issues there and that's primarily the bulk rate bulk
uh uh waste issues that have been going on um over over time there so um wanted to start out by by by saying it's always early uh in the process and this is a little different because it's not only
early but we have a a state of flux on a number of different levels out there we're in a state of flux and so as you sort of grab the headlines you can see that inflation isn't slowing down um the jobs are are appear to be slowing down
and then uh there just a transition from um one Administration to the next Administration some of this actually hits home uh more so in bvari County than other areas there but you'll see uh in the headlines there that uh the NASA
uh meetings are uh on hold and their missions are up in the air according to that one headline you can see that blue origin is laying off people and I think there was another major company out at the uh out the Space Center that's uh
also laying off people um you can see at the state level and this issue comes around I've been in it for 35 years and this issue comes around every so often we're at the state level up in Tallahasse want to talk about uh getting rid of property taxes and so that sort
of resurfaced I don't know how real that is not sure that I've seen any any bills on that uh just yet but but again that's been in in the headlines and so each each week we're trying to keep you guys a breast of what's going on in terms of
legislation that uh that is being proposed up in uh Tallahassee and so these are these are those couple grabb my attention uh as we were preparing for this Workshop um you know we've talked about
this repeatedly at at numerous meetings and you can see that uh none of the other cities are immune to the issue and this was this was uh there were two news articles there was one newscast today
with regards to uh the issue in Palm Bay and so um just wanted to remind you of that but also to to to again I sent this out to you uh to remind you of House Bill 1365 you can remember back a couple
of weeks ago when we had the item come up under uh delegations um and housefield 1365 is uh the bill that was uh enacted into law that uh prohibits the
unauthorized public camping and sleeping on um on uh public properties and that became effective October one of last year and basically it says cities and counties can't allow public camping or
sleeping without certification from from from DCF um and the county must designate public property that gets certified uh through DCF and meets specific criteria and so
they have the criteria about cleanliness about safety and about other amenities there and again just wanted to emphasize this was brought home by the clarification provided by the city attorney's office that the that only the county only only the county is
authorized to designate the public property and to submit to DCF for the certification and so again as I talked the other week about it's a countywide issue it really is a countywide issue because none of the Cities can play in
that particular sandbox andless authorized through the county and so if you do it within a municipality then if the county decides we want to do something we want to do an encampment within a municipality um that obviously requires the concurrence of
the municipality through a majority vote but again it is the responsibility and and the The Authority is given to the county to set up these encampments uh again counties and you'll see counties sort of written all over
the legislation counties must maintain the standards and procedures again as I said earlier safety sanitation and also access to Behavioral Health Services and so ultimately at the end of the day if there's going to be this uh this
encampment you have to have uh services that are provided um in those encampments dcf's role and then fiscally constrained counties can actually uh petition to to exempt themselves out um
and again cities don't have the authority to independently establish shelters or to designate public Camping sleeping areas uh again without County and DCF County approval and DCF
certification and and another operative word in the in the language of the bill is it talks specifically about overnight camping and sleeping I think Commander M I got that right because we we had that discussion and they actually reminded me
that it talks about overnight I mean it's it say overnight camping and sleeping and I know we have again as other cities we have that issue with the Laing and and the appearance of camping during the daytime but again the
bill specifically talks about overnight so so I wanted to drill down on that a little bit you know the goal of all of this last five 10 minutes is is has been to say that to at least put you on alert alert that you know different than most uh
budget years where we go in and it's the same Administration and and and things are pretty stable and I think our environment is a little bit more unpredictable and so again as I've said earlier we're here early but we're also in this unpredictable environment we
have a number of a number of um issues that are that are being um I'll say forced upon us and we'll talk a little bit more about those later on so we continue to have the issue of police and fire uh pay and retention and we've done
a great job I think you all have done a great job in approving those raises and we're a lot better off than where we were we're a lot better off than uh a whole lot of cities and counties and you can you can you can you can gauge that
by you know the news articles and the news reports that that we've seen recently and so um but that continues you know we're always chasing the next uh Department that gives a pay raise
that gives uh provides incentives that are that are better than ours because again the schedule allows some portability in terms of the profession you know you're on for tell me Chief
24 and off for off 48 most departments but now there's a big push for the 4872 island yeah and so so 48 either way that gives you some some ability to work up and down the state because you know
you're you're only there tops two days I guess what was the other8 days out of the yeah eight days out of the month I mean think about that you know it's an entire 24-hour cycle but it's it's eight days out of the month and so you can you
can live in in uh in U South County and South County south south Florida and work here or vice versa you know so so that's that's always a challenge it's always been a challenge there so again just wanted to highlight those couple of
issues that are that are barreling down on us I'll I'll pause here for any questions that anyone may have Mr Mayor yes sir thank you councilman sir on your last Point uh in regards to the homeless and camping bill um I just
wanted to put something out there for you to research for future conversations if that ever came up for the city of coko um I know you talk about the county uh in charge of certification and standards uh also could we do research
in regards to liability as well which government agency would take on that liability if something was to happen well it's it's it's all governments going to take on that liability I'm gonna let the attorney because she don't let me practice
law well the bill makes clearer that municipalities can be held liable for allowing public camping and sleeping to occur regardless of whether the county has created a place for public camping
and sleeping so it unfortunately puts us in a difficult position um because if we do nothing the bill does have uh Provisions in it that provide for
um any person who lives in the county um as well as any business owners in the county and the Attorney General could sue the city um and they could uh obtain attorney's fees and costs all of their costs if they were to Prevail um if they
you know find that the city is allowing um public camping and sleeping to occur okay thank you Mrs esar Ike could you elaborate on one of the issues
of saying if an area has been designated um how other municipalities just what happened with melbour and Palm Bay uh one municipality said hey I don't want your people coming to my area I would address my people only so how do we you
know what I'm saying what rules of regulations even though it's hasn't been established yet but we know what 1365 House Bill 1365 dictates could you expound on that a little bit please so um again only the
county is able able to designate an area for created for public camping and sleeping if they and and as Mr Whit went through there's a number of uh regulations that would apply if they did
designate um but in the absence of that the HB 1365 does still require then cities to ensure that people are not camping and sleeping on in public places that
includes right of way our Parks any you know any public spaces so the I think the recommendation um at least uh from our office would be trying to give uh perhaps amend the ordinances in in Coco
to provide the police the tools that they need to ensure that they are able to you know hopefully provide warnings to people to not Camp um in the evening um and if necessary to um to you know
impose criminal charges against those people so that's that's really what you know unfortunately the the Bine that we're in yes ma'am because throughout my traveling not only just in our city but other municipalities here in Mar County I've seen people in broad daylight just
pull up right there lay down on the sidewalk to feed others from walking prohibiting them for from walking and just go to sleep right there and it's I think there yeah there could be other issues with regard to that
especially during the day I mean as was brought up this this bill prohibits the overnight camping so we need to make sure that we have the tools in place to to uh allow the police to enforce that
currently the the city ordinance does prohibit sleeping or actually does say sleeping but it says loitering walking standing sitting or lying in a park in specific Parks actually um during uh
closing you know when the hours when it's closed but that doesn't wouldn't of course cover other public spaces so it's not quite broad enough so that's why I'm saying there may be that that's the recommendation is that we may want to move forward with u updating the
ordinances and Mr Mayor we we we sent that that I'm glad uh City attorney I mentioned that because we did send that out when the when we sent out the uh the information the summary of House Bill 13 was that the direction that we should
take is to to do some revisions to our ordinance or or drafting of a new ordinance and so we'll we'll work on that um you know again you know the problem is not being ignored um you know and and I'll let
Commander Marque could tell you without getting into specifics of what they're doing with regards to uh the police department and and specifically uh sleeping or camping in public
places we are we're sending our resources out to all the parks especially at night we have close patrols on the parks twice a night including Pros Park as well as Lee Winter Park um and River Front Park as well if our officers go out there I'm sorry thank you officers go out there if
they in contact with somebody that's sleeping they will issue trespass warnings to them and if they fail to leave then they will arrest them after that yeah and and so and so just like you know and so when you see
uh our regulars I'll say in the Parks um you know rest assured that that the police department is again as he said is doing twice nightly check you know but again like anything people get used to
and they start knowing the patterns and and again they come back you know and so and so but again they've been they've been active you know obviously we don't want to tell what we're you know our sort of methods and and um but but again
I can assure you that nobody no nothing is being ignored and that's a commander that's a check of all the parks that we have yeah so so all of the parks you know ultimately that's going to be a re resource issue for us also in addition to immigration and and just normal
growth you know it's it's a it's always the unfunded mandates that come down from the state um I I think I think for the last uh I say few months or so since provos park
has been open I think um because I know councilman Hearn since something to all of us this week and I think what it what happens is is is more of a frustration and it is not necessarily saying that um PD is not doing anything
I think what what happens you start seeing the same as what you said the same group of people consistently for weeks um at a time we may not see that interaction of
warning but we do see see the consistent person being there and so what we know and Commander Martika know this as well once you start getting um overnighters that's when the drug element comes in because those drug
dealers they know that crew is sitting there and now that same crew's just got their social security check and now you you get that element comes in and we have done $2 and A5 million do at provos we cannot afford and it looks
silly for us um again it's not not we're saying PD is not doing anything but we cannot afford um for the Optics of that to happen again as it was in the past I think we've came a long
way from what it was and we just don't want to allow them to get comfortable enough to think it's okay to um to come back in that that's I think that that's kind of and I'm and I'm get to that too of just being frustrated when I ride through and I see certain things as as
as I said before uh with hanging up clothes on on a fence line that's not that's not what we we did that Park provos in specifically to bring those kids back in that park it was not to
become what it has been you know what I mean that's what the lighting I've see today the lighting company was out I know we got a part conversation too but lighting company was out there day that's going to keep some people away you know what I mean but I'm just I think that's really what came out was
more of just frustration because we see it I ride that street every day and it's sometimes you do get frustrated with yeah and and I would ask that that you know what we do is all a part of the public record and so again I can tell you that that that we're not ignoring it
again as the commander said we make twice nightly checks and that includes Lee Winter Park that includes Riverfront uh Park and so we make uh twice nightly checks uh you know um and I do believe
that you drive the uh the good activity in and it'll drive the bad activity out and we'll talk a little bit more about that later and we've done a good job of doing that you know and so and so again um I don't take it as a as a criticism because I know exactly what we're doing
if you ever want to know what we're doing just just call uh the chief one of the commanders I talk to to one of them via text or maybe even a phone call maybe twice a day because one is on the
way in to work and I'll say hey you know the pan handling at this particular spot there and we and and and again we we're pretty aggressive on that too I let Commander Mara talk about what we do with regards to panh we will address
them watch them from afar when they start panhandling as matter of fact we actually made an arrest today so we are actively working we listen to the phone calls we listen to the text messages um you we're doing what we do yeah so so so again that's that's just
going to be ultimately a matter of resources there and I think but once people know that because again you have in your code right now where you can impede the flow of traffic by by giving and receiving and so I don't know how How firm we are on that legal ground but
that's what you have in place right now and so we're we're very aggressive on that because I know that the chief and the commanders they get calls from me and probably from uh the mayor and and uh and uh councilman goings you know
so I think we yeah um I certainly don't want to Discount the the work that our uh women and men are doing in the police department um but as councilman G stated uh the frustration part of it
uh my phone blows up about a numberous things mainly trash uh the waste management issue but uh lately it's been the park issue provos Park in specific and um to verify those claims I've been driving by there almost three times a
day uh at these parks and I see the same crew well the crew is actually starting to grow and uh there's photos to verify that there's drug activity that's uh taking place or trying to take place um
again photos will verify that um and then also the frustration part of the parks parks and recs they're holding us to a higher standard or or whatever our part of the agreement with the parks and you come there and you see this large pile of trash stacked up in front of our
concession stand has been there for three months um I would think that's their responsibility to remove that so as long as I got to keep dealing with the phone calls I'm going keep bringing it to the council's attention until it's done and I'm just I'm fed up with with
the phone calls about it so yeah and and and you're never you're never you can you can put a thousand more officers on the streets and you're never gonna you're not going to be 100% uh on anything and so again we're
working at it the county does have performance standards with regards to to the parks there and so you know if it if it's if it's three months the trash is been there then you know first week we should know about that but but but but
again it it is most of these problems can be taken care of with a phone call um and I get that you know I've been here 31 years and I can tell you I've seen the same people uh over Generations uh on the streets and at provos Park you
know but I know that as a staff we're working on it I know that as a staff we're committed to the better of the entire city uh again and we'll talk about some some uh one idea that that is a I'll call it a Stockton idea to drive more activity into the parks there and
so and so again you know I want to give the public the expectation that overnight we can solve the homeless issue we can solve the the camping in public spaces and and uh and certainly you'll see in a matter of weeks here that for the fourth year in a row our
our crime rate is down and so and so we're we're making progress and and we're we're we're actively working and again but don't discount the public being frustrated because again it it is uh it just takes time um I and I know we're going to talk
about Parks later so this may be the wrong time but um what about the motion detector cameras and stuff to go off to alert that uh especially when it's not in use um something along that line and I was curious how long when they're
arrested are they in jail for I I don't make that determination I know it's not long okay because they keep saying the same on so I was just most of the time State Attorney they with theing and things of that
nature is usually like1 $200 bond which end up being 505 and back out the streets days view it as a quick vacation you know what I mean frequent flight yeah well
that's why I was on officer where they go out get the guys off that may have a little weed in their pocket and get them on a possession Char and then they back out in 24 hour I'm pretty sure that's frustrating you know so maybe that I mean I know that's not our dealing with
State deter stuff like that I know it's frustrating on their side yeah and and I and I'll say uh Deputy Mayor we we we have more cameras up than people realize okay so um and and again want to
want to continue through more of that yeah okay thank you the other thing that's frustrating it's easy to make a mandate and not fund it yeah that's the frustrating part of it all you tie my hands where I cannot generate Revenue to
help offset deal with the homeless but then again you want to take the ability to have property taxes or a militate you want to take that away so how do we generate Revenue to provide adequate and
fair and Equitable Services for the citizens and it's Statewide so I'm G move forward you can't hear us not Us online yes ma'am my apology
I just wanted to ask um you mentioned the growing population what is a population what what is the uh growth yeah I don't I don't know that I have the latest statistic um but we were just under 20
at the last census right uh we are three or four years removed from that I would I would yeah does don't we have a they have a report we can get you that I just don't have it off the top of my head I mean University of Florida does the the uh
the uh uh population statistics and that's updated on a regular basis so but we can get you that somebody can probably just Google that yeah I think it shows 21 yeah I think we're we're over 21 and again and we'll leave this subject and move on to the next topic
you know I don't want to you know obviously you can be frustrated with the citizens and I'm not saying don't be frustrated but at the same time I just want citizens to know that we're working on the issue and so yeah I share their concerns and we're just as frustrated
and we're working on it I think probably harder than than uh than uh we've worked before you know so that's that's just the point of my my comments there and so we'll move on Mr Mayor if you're okay we'll move on to the uh to the to the uh
performance uh priority areas there we'll talk Samantha Singer will take you through this and but but also talk as you alluded to of how we tie this into to a departments within the budget document
okay so for our priority areas and performance measures just as a reminder um our priority areas are Public Safety and Community standards investment in public infrastructure economic and Community Development community outreach and engagement and organizational
Effectiveness um each year each department Department puts together um performance measurements that get associated with each of these priority areas they are listed in our budget document so what I did was took the priority areas listed in each of the uh
in each department um and then took them and put them with a priority area I'm not going to go through each one these were just a few that I pulled out you are welcome to go through and look at each department in the budget document and I did um on the next slide uh include a link to our budget
document um but just to name a few um in under Public Safety and Community standards um we are developing a uh Network within our neighborhoods to enhance communication between the members of the police department and the community um in public infrastructure
we're working to expand option parking options in Coca Village um and under economic and Community Development um our one of our measurements is to implement at least two business development comp conferences or programs this fiscal year um attracting business owners to learn more about small
businesses and incentives offered through the city of Coco um you have community outreach and engagement um we have implemented starting a monthly letter and flyer that we send out to Coco churches giving them information on some of the big events
that are happening in the area um and then under organizational um Effectiveness we have implemented a new public records management system um that ensures compliance with floor statutes so those are just a few um again that I've listed here but all of them are
listed in our budget document you can go to our budget document on COC fl.gov budget it it is all listed there you can go to each department and you will see every Department's performance measures that all fall into um various priority
areas C can you can you part right there for a second because councilman gos and I have talked about last bullet point on the on the left uh uh left hand side the left hand column there and so you know I
didn't realize that we had already started but we do you know in terms of trying to get the information out because we we've tried everything under the sun and so it's good to see that we're actually we are doing the monthly letters and flyers to the churches here because that's where a lot of
information is disseminated and so so hopefully we have a good listing of church is and everybody's getting that information so that they can put it in the uh in the uh in the announcements yeah I think we have over 50 churches and there's even some just
outside the city limits because people from the city do probably attend those so we have a listing and we send if it's a slower month it may be bimonthly uh but or every other month but um most of the time if we got lots of stuff going on it's monthly okay yep question Council woman
call yeah so okay so I should go to the list and make sure that we have not uh taken off something like invest in environmental stewardship is that is not on here a lot of these um support the uh what P well
maintain network of parks I'm looking at our I'm looking at our uh priorities I guess these would be called the priorities from last year prior areas these are the priority areas yep that have been the same and so what's below
it are performance metrics is that those different performance metrics and so there were a number of things that were on there last year that I didn't see but we we've not taken anything off that was on there last year so nothing's changed the priority the the performance
measures May adjust year to year but nothing is for moved now I don't so each priority area has remained the same it's just they're not all here and can I just ask about the ones specifically that plant 15 trees
annually in the city using the uh Arbor mitigation funds that doesn't seem like a a very ambitious goal particularly since we've lost quite a few this year anyway um have we done away with the tree
management plan that was written for us a couple years ago go does anybody look at that I mean we haven't done away with it it's it's a I don't know where we are in terms of um that was a two-year plan if I remember I
don't know where we are with regards to that but but again I think it was a three year and it's it's over right yes it was developed so we made a goal you guys pull your mics
down yes there's a management plan in place okay okay tree board is that true that okay that that included um the recommendations for lining
streets and that sort of thing right I'd have to take a look at it probably a good idea to well okay as we replace yeah I just don't recall that uh
the line of streets was in there it may be in there but we'll make sure we take a look at at the uh is the preservation of the city canopy to yeah remember that very mitigate the heat risk that we Face living where we do
okay next any other questions sir just uh I was wondering if you can see if you can get an update with uh housing uh Coco housing author Authority on the project they were looking at doing a couple years ago where they're at if that's still a project that they're
looking at I don't think they're looking at you're talking about over off of a lane a or something like a and C yeah I'm pretty sure they're not but I I will get you an update okay I know they
changed management over there yeah right something like that yes sir okay any other questions saying none let's move to financial update Mrs singer Mrs singer M Mrs Bowman is gonna take you through this
obviously I'll jump in word word before we get started I just want to command Mrs Bowman and staff for seven consecutive years been an unblemished pristine clean record Financial record and um I think that deserves a round of
applause ma'am but it's a team effort too so to all 400 plus employees we're deeply appreciative the floor is yours ma'am thank you Mr Mayor yes ma'am so um
at this point in time I wanted to give you all a financial update and I'm going to walk you through um some of the fund balances that have been assigned in previous years and then present to you a list of things um that are suggested and
going to be requ request to be approved for assign balance for fiscal year 24 um so if you'll recall back in 20121 when I was closing the fiscal year um there was $8.8 million in assigned
fund balance or that got assigned in uh fund balance um since that time my staff has worked diligently reconciling all the individual projects and the movement of money um and so so this slide here is
presenting to you the projects that have been completed um utilizing that assigned fund balance dating back to fiscal year 21 which means in 22 you would have uh Council would have approved use of the money for different
projects as councilman goens just noted uh there was a lot of money set aside for Parks which there's been a lot of Park improvements done um and various things um there was offense I guess erected at juny uh Park if you look down in the bottom
right hand corner if I can see it's not pointy um there is some projects that are not complete yet one of which is juny Rios um there was some money left for Village parking and then there was money left for economic
incentives um one thing that I want youall to keep in mind as I go through these slides is that every year I have to reset what a sign fund back balances so while we were uh keeping track of all these individual projects when I do the
financial statements I have to consolidate all the years of assigned fund balance and what's left over and do one comprehensive list so why you may see um like juny Rios had a specific commitment but like the economic
incentives um had a bucket of money that wasn't necessarily used over the time so some of these numbers may not line up specifically as you work through each slide so I'm going to try and walk you all through um what we've done stay there before you before you leave there
and and so I just want to highlight a a couple of things on on here and and I think we we've done a great job in funding you all have done a great job in funding uh Capital over the last couple of years there most notably um you you can see that fire
roof issue uh and other repairs over at the police department that were were were were actually terrible um and so we've done we've done that uh we've done a lot in terms of increased funding for
Paving and then uh the The Village parking remember that was the purchase of the Lots there and so now that's sort of in the that's in the leftand column that's what that was Rebecca right yes and then if you go to the right hand column you'll see the dollars that are
saved over from that and those don't include uh the the $12,000 a piece from Florida Power and Light and Florida City gas that we got for to grant them uh the ability uh to
uh construct uh and easements over at uh lee Winter Park there and so and so again in terms of the village parking we have 224 plus the uh 2 41 um and still working on something
hopefully to come out of the hotel deal there so so so I think those are significantly of of note um the bright line is is ongoing so the economic incentives samanth may know these off the top of our here but we're going to
have a couple of funding commitments uh to Bright line um uh in the coming months there and so if you can just hit those sorry be um yes so we have as part of that Grant application um there is an Environmental Protection
portion that we need to complete um to complete the grant um and so that we will be conducting that in the first quarter um we're working um with uh Public Works to get that completed um and then we also have um design portion
the design phase of the project is our responsibility as well so we will work with bright line closely with bright line um to conduct what the design of the station will look like and then we and we may be in the business of purchasing mitigation credits to with
regards to some of the properties that we own out there but we'll talk about that as we get there and also of note you'll see that stradle part uh the $665,000 uh dollar um that was for uh primarily football field and may have
been some parking lot I can't remember off the top of my head and you'll see when we get to parks there there is an additional discussion on funding for stradley park there so so stradley park is not too terribly far behind provos Park in terms of the uh the total
commitment of dollars there so go go ahead Rebecca and the uh what is the breakdown on the track and Bard Museum the track for the school the breakdown on the track 8 it
was 80 it was 80 80ish okay for the track and tempo police I mean yes sir thank you got it yep okay all right Mr
C okay so then in fiscal year 22 as I stated every year this is a process that I have to go through to figure out what all the classifications are in fund balance in accordance with gby 54 and so I um do calculations and present to
council um an amount of money to to assign uh fund balance with so in fiscal year 22 we started out with $5.4 million um we had a lot going on with fiscal year 22 um we had a grant for uh
Dixon and Indian River Drive it was later determined not to do that Grant um and then in Fisk we first assigned it and you can see down there um in the categories there um we assigned 1.1 million way back when we started with
the idea of doing Fisk and then we budgeted additional money and we wind up only needing the 1.1 million because we got additional funding but then there was other things financially going on with that project so we wound up returning some money to fund balance
already right off the bat and keep in mind that the money any money that's not spent goes back into fund balance at the end of the fiscal year and I have to reassign the money um so like I said my staff has been working very diligently
um on massive spreadsheets trying to keep track of all these different projects and the cost of them and what happened with all the money and so I'm trying to uh demonstrate to you here what happened with the money for fiscal year 22 um again as the city manager
pointed out we had uh additional money committed to Paving in sidewalks uh we committed for a pumper truck um used some of the money for Fisk and then uh Fleet software we did a big upgrade to the fleet Software System that was
needed um and then we put in place Council approved to hire uh High School police and fire Cadets and pay for them to go to school in addition at the same time back in 2022 we were having an extremely hard time hiring police
officers and firefighters with any experience so Council approved a bonus program to hire um police officers and firefighters that had experience now over that time some things have evolved um Council approved an employee and
existing employee we've had different situations come up that Miss Jamani can speak to where um we found out that with the police officers they have to be I think 19 to be able to start the academy so they can't do it right when they get
out of high school and so we've learned a few things over time and Miss jamat is um going to request some um changes to the programs as they work we do still want to keep money set aside for hiring and for recruiting the younger
people um but um when I get to the assigned fund balance live Mr jamat can speak to the different parameters so we are still trying to keep some money set aside for those programs because they have been very successful um in fiscal year 22 there's
money left for affordable housing if you'll recall we uh city council had approved money to be set aside for the Michael C Blake subdivision and then um in this year was money set aside for down payment assistance of which we did
use some in fiscal year 24 so there's only a little bit of money left for that there was money set aside for Museum capital for any one of the museums in case something comes up like air conditioners seem to come up quite often and then there was money left over for
the police and fire uh Recruitment and debts and and and those those efforts have have paid off um on police fire side there we we are chief lamb how many vacancies away from being
pull say it again four four one just recently created uh gentleman that's moving out of state and so in one we're holding open for the high schools yes sir uh and so and so really you know we're three natural sort of vacancies
away from from having a full house open fire and then Commander you know where we are in the police department I just checked today we're 10 that's including management as well yeah which includes the trainees yes so it includes his trainees and includes the uh the
management positions there and so we're we're doing really well we'll talk later on about expanding that um to to uh expanding the cadet programs if you will to other city employees because we actually have had one uh gentleman who
moved over from it and became a police officer uh so so that was good for us I I had a qu a question about the affordable housing money now in 20122 you said there was 328,000 that was for down payment assistance correct for
people purchasing is that right the remaining afford yes yeah so so we've been having to keep track of all these separate buckets even though the money's going back into fund balance and I'm doing a Consolidated list of everything each year in the financial statements in
order to keep track of these individual buckets of money that Council has approved the one year was 750,000 for the building of the homes and then this was for down payment assistance in this year but associated with that same project down assistance
for that for the Michael homes only for Michael C Blake I know Coco has had uh programs before as long as they purchased a home somewhere in Coco proper they could get down payment assistance that's not that money first yeah that's not we still do that through
uh the state or federal programs there so we still have those dollars although we don't we don't get nearly as much as other cities are SI but we still have we still have down payment and first-time home bus assistance okay I just didn't know if it was that pot of money or what
what that came from so okay thank you what was the Dixon and highd oh yeah I was that was the road raising the road um at Dixon and Indian River Drive and we got a grant and then that was brought
before council with a decision that was made not to pursue that because the cost benefit of it was not there to raise the road you actually move would have been a few inches you actually mov those dollars to the fist in Broadmore project
yes so that was to keep it from flooding is that what the yes it was a flooding issue in theory right yes but it wouldn't in the the issue is that it would have created more of a bull more I wondered what what the rationale was so thank you so um the one thing that I
would like to point out is that there's a lot of the projects that are done for fiscal year 21 and 22 is assigned fund balance and so we're anything that wasn't completed and won't be on the uh fiscal year 24 list um we're proposing
to just let that money naturally go stay in fund balance which is where the money went to um so that we can go on and work with the new list because all this money for fiscal year 21 and 22 was actually budgeted based on um Council action and
normally we don't budget for assigned fund balance as the projects come up then staff will come to council it's usually usually beyond the city manager signing Authority staff will come to council and request approval to be able to use ass signed fund balance and
that's what I'm proposing to do going forward even though and you'll see in a few slides I still got the these monies these remaining dollars set aside and assign fund balance for fiscal year 24 well let me let me let me say this and I
I'll probably say it every year um and we do fund balance the assigning of fund balance different than prior to to uh my arrival because we we come to the council and we ask you for your approval to assign fund balance
whereas it was a decision that was that was uh rendered in the uh in the uh preparation of the financial statements and and and again I I know you all read a whole lot there but I don't know how many of you all actually took the time
to read the uh the entire financial statements there so so again I think it's a more transparent uh process it is upfront and and again not not uh not listed in the in uh the financial
statements question Miss B projects that and it may be rare that it's happened projects that come in under the allocated amount what happens to those dollars if there's no change
orders no change to the contract or I what happened to that that money go back into General well um if you'll recall we've come back before Council multiple times to say okay some of these projects are done and there is some leftover money and what do you want us to do with
the money and um Council has reassigned that money and now we're down to where there's like a little bit left most of the projects are completed and that's why I'm requesting to just stop keeping track individually let the budget run its course and then we're coming up with
a a consolid new Consolidated assign fund balance list thank I'm petrified potentially with all the layoffs taking place both on state level and federal levels that we be good stewards of the taxpayer
dollars ladies and gentlemen because we're you know traveling in some uncharted waters okay I'm sorry m b okay so in fiscal year 23 keeping in mind the prev slides were 21 and 22's assigned fund
balance this is the Consolidated list of everything that was left over in fiscal year 23 plus some new things that we found out about in fiscal year 23 so for example that line for Grants of the 1.3 million at that point in time was for
Fisk and Indian Fisk and then Dixon and Indian River Drive now today fast forward in closing fiscal year 24 we don't need that reservation of that money any longer um the affordable housing was the money for the Michael seat Blake subdivision and then where
you don't have rounded dollars that was specifically the money that was on the previous slides that was reassigned in fiscal year 24 so in fiscal year 24 it was 18 23 I'm sorry it was $18.7
Million um one thing that we did like with the software upgrade was one year we just had an assigned fund balance the next year we budgeted for it and then in fiscal year 24 I just let it go back into fund balance like I was talking about and then I'm requesting to
reassign the full $3 million again because it gets very confusing for staff we know it's 3 million but it's like what do we do this year versus that year and so it's easier to get all the money back together again to keep track of it and we are um taking steps towards doing
that software upgrade all the Capital Improvements there that's all the those projects for um provos Park and stradley and all the the different the fire trucks and things like that that has that rolled over into fiscal year
23 hey can we we can we go back go back and talk a little bit about no you're on 23 the software upgrade and Rob I mean and and Rebecca let's just as the general public just sees that as a
software upgrade and we need to we need to drill down a on a little a little bit more on what that actually is then so let let me let uh Rob start out first and then and then Rebecca you can pick up all right that software upgrade is our Erp or enterprise resource planning
platform which is our core systems it's our financial accounting um payroll Asset Management uh the current system we're on I I can't go into a lot of detail uh because it's confid itial however it's a
very very old system that does not allow us to conduct business in a modern way with our our citizens yeah and so and so it's a little bit more than just software it is the backbone of of what you do as an organization in terms of
Technology it is it is timekeeping it's payroll uh it is purchasing accounting accounts payable accounts rece payroll HR so so again a little bit more comprehensive and complex than just a
simple software upgrade so you know as Miss Hal just mentioned in the back there um we're actually purchasing separate software to get that award-winning budget book produced because our current software can't handle it and potentially we could
produce something like that from the same software same thing with our financial statements we're purchasing separate software to produce the financial statements and newer software may be able to provide a more robust financial statement so it's it's um
become more and more pressing especially as we want citizens to be able to interact online uh to make payments to get information about what's going on with their properties um um it's just becoming more pressing so we are um
taking steps like I said to start moving towards choosing a different software and and moving forward with that and that cost is not just the software itself we may wind up having to have Consultants work with us um business
analyst type people to help us do implementation so it's not just purely the cost of the software and it's an estimate at this point in time and half of that is in general fund and the other half is in the Utility Fund so it's going to be a very
expensive labor intensive endeavor but we're being proactive yes yes sir thank you okay so in fiscal year 24 obviously we spent down some of the money you've seen the projects that have been completed um both on paper and
physically you know you've finished Provost and some of these other big projects and we have each year we learn about new things um so this list here is what is being requested at this point in time for ass sign fund balance in fiscal
year 2024 um however we've learned a couple other things that you'll see as we get further along in the presentation so once we get through those things then I'll ask Council for approval of this assigned fund balance listing including
these other things that we found out about um but to go through the list um in the middle there you can see the Erp software so again I'm not budgeting for these items unless there's already an open purchase order so Council woman
weeks we have some money committed to a purchase order for juny Rios that was for design but we have other money that's committed um and reserve for juny Rios which is in this list that's part of that fiscal year 21 and 22 assigned fund
balance so we do have the money set aside for that but we won't budget for the rest of that until it's decided what to do um we are um we received a payment from the county for the Tiff Transportation
impact fees um last fiscal year to put towards the design of State row 524 widening so I know that I need to reserve that money um the train station that's the uh $5 million that council's previously approved to put towards um
building a train station let me let me on the on the widening so the the the three point . 4 is going to be combined with the tpos 4.3 what are they giving us5 or
25 yeah it's a it's 25 and so and so T very good partner um contributed 2.5 to that the 4.3 as as uh Mrs Bowman said comes from uh Transportation impact fees
so that's paid for by developers and so those those two pots of money are funding entirely um the design of a state road you know obviously we have the Heche of the State Road running through our city
but but again that's very unusual for a city to step up and say hey because we want to get this project moving we'll fund the design of that project there and and again we funded that with a TPO dollars and uh um construction if you
will Transportation impact fees okay so we still have money set aside from I think it was fiscal year 21 for sustainability um the economic incentives are the things that Miss Sanger just uh spoke about a few minutes few minutes ago in regards to things
that need to be done for the train station um she mentioned some things and I bumped some of that money up a little bit using rounded numbers as a guesstimate of um trying to give her a little bit of leeway but not too much
leeway um and then the village parking you know uh one of you all asked that that was3 and something or 230 something, the uh two payments of $122,000 for the uh easements from
Florida City gas and fpnl plus um again kind of resetting that dollar value to make sure that there's money set aside for Village parking um was where I came up with the $575,000 and then in the fiscal year 21
and 22 assigned fund balance um figures again I reset um some of the money for the um uh police and fire Recruitment and the cadet program to ensure that there was adequate money there and then
everything else was already committed and some of those projects are actually finished in fiscal year 25 um so as I said I'll be asking Council to um I'll we'll come back and I'll request Council approval of those of a revised
assigned fund balance list after you see these other things that we uh found out about and I would like to reiterate for um city council and staff uh that as you use the money you're going to need to budget for it um because we won't be
budgeting until we know what the costs are for sure so um as I stated previously gasby 54 governs how we present fund balance um these numbers are going to change a little bit based on updated information
um but these are the classifications of fund balance that I'm required by gby to put forward uh nonspendable restricted and um nonspendable and restricted are hard numbers there's an account that equals those amounts of
money um we do have a stabilization Reserve so we're setting that aside as 13 million again there's another commitment for capital reserve those are policies that city council previously said yes we want a policy for these things um we do have a commitment for
Grants so we have some grants in process that we need to make sure that we set aside the money for those uh the $16.6 million in assigned fund balance that I showed you on the previous slide uh we did have money for Budget rollover so we had open purchase orders and
non-committed money but earmarked for certain uh things um money that wasn't on purchase orders plus money that was on purchase orders is what goes into that budget rollover number um establishing a liquidity reserve of 16.8
million and then um we would be requesting Council um once we get there to uh repay the debt that we did take out in fiscal year 24 we have not made the purchases yet so I can't do anything with the early repayment but once I get
to the point where everything's been purchased and we'll probably wind up making a couple payments on that debt before I get there and then uh request Council to approve actually repaying that debt but setting aside money to be able to do that yeah and so let me let
me just uh expound on a couple of things here and so you know this is a very uh conservative approach to uh what we're doing um you know because of the uncertainty in the environment but but also because I think we need to be uh
fairly conservative there and so and so the stabilization Reserve is healthy the uh the liquidity Reserve is healthy and and um you know we can clap our hands and and and uh thank Mrs Bowman that
we're in the position to actually uh retire uh at least budget for the debt before we actually incur the debt and so that that's a that's a very good thing you know um Can Can you expound on why that is it's not like I
was getting creative yeah I forgot why that is um no so she she she did a very good job in in uh the Investments and and so we've had some some uh some additional fund balance
generated because of our investment performance performance um and and and the best thing to do with those uh onetime savings is to actually spend them on on one-time expenditures there and so uh she she did a Yan's job or o
person's job and and uh and uh managing the debt and again you know her and her staff and the financial advisors and the investment advisors do a great job doing that and so we were we were able to generate Much More Much More in terms of
uh uh uh investment proceeds than we had originally budgeted for which allows us to to do that early payoff for debt even before even before the equipment arrives there so very very proud of her and very happy about that um and so she she's uh
she's good at uh Investments but she's not good at telling you what things like gasby are so tell them tell them what that is rebeccca uh that's the governmental Accounting Standards Board so um private companies have to work under the Financial Accounting Standards
Board or fby and it's a um a governing body that dictates how we need to record things uh how we need to present things uh when we recognize our Revenue when we incur a liability um and like I said how I have
to present this information in the financial statements for the lay person to somewhat understand understand what I'm doing financially and and so again very just very proud of the stabilization uh number the liquidity
reserve the early debt uh retirement number um Do Is this where you need it you don't need an action or on this slide here no not on this one just the assigned fund balance and then like I said I'll come back with the uh de a
question yes um oh so what what were we what were we getting the dead for what was that going to be for uh it was a bunch of different equipment it was some Vehicles it was radios for the police department there was quite a few
vehicles for public works it was a fire was a fire truck we had two he just walked out we had two fire trucks were in a sign fund balance and I think there was a third one and the liquidity Reserve um I look
back last year was 8 million so we doubled it this year yes again we don't know what's going to happen as the mayor was talking about we don't know what's happening with the economy um we have a lot of growth
there's a lot of things that we're going to need to plan on in the future which the Cy manager will hit on and um some slides ahead of this one um so that is trying to make sure that we have money set aside we also have issues we've
gotten notific ification after notification that um Grant payments are stopped so we don't know if we're going to get paid for those grants right I'm waiting on $2 million for Fisk right now over $2 million so the difference
between stabilization just so I can understand the liquidity Reserve are those dollars that are there like the immediate yeah your your stabilization is a is a required by the council by
policy yes and it's it's a plan so if you use that money you have to have a plan to replenish that money so that would be a catastrophic fund um whereas the liquidity Reserve if uh comes up that the Train Station cost we have to
put forward $6 million instead of five that we've set aside you would have that money to be able to go to to use and liquidity uh yeah it's it's the savings you know it is for for those lean times
but also I think it helps and correct me if I'm wrong Rebecca with Bond rating and uh things of that nature and so and so we we we have uh have recommended very uh aggressively on that
over the last two to three fiscal years and so uh the report that we got a few weeks ago from our investors that all the there was Surplus there and you were able to take some of those
funds and basically cash that out to ad here that's where we came you said Surplus and cash out but yeah we were we we're we're recommending the allocation of those uh additional investment earnings to these
accounts yes ma'am okay yes but it's it's there I'm just investing it for right now trying to earn better than what I can get in the bank yeah and and we we hope she's as good as uh each year you know she's a
consistent performer but you know I mean chances are you know obviously we all know the markets go up and down there and so it was a good year yeah yeah it was a good it was a good year it was very good I mean I was earning over 5% and I'm already down to
like four and a half% in interest so if she can duplicate it you know then she's really really good you know but I don't want to get that aggressive yeah yeah so all right keep
going um yes and um trying to think it's just looking so councilwoman C you're um pointing that out and the one thing that I just noticed is in the assign fund balance that I have
here um I don't have the $3 million for the early repayment of debt which we do want to be have be part of ass signed fund balance and so out of that $16 million liquidity Reserve there went $3
million and that's why we try and maintain that strong liquidity Reserve um we try to do the best job that we can but obviously I made an error there and it should have been on that list so um all that being said um that's
it's time for us to start looking forward into the future because that's all looking in the past and um we need to start thinking about uh what we may have coming up for budget for fiscal year 26 it's hard to say fiscal year
2026 when I'm still not done with 24 um so we just at this point in time just kind of build in a rough estimate of some of the the recurring Revenue that we know that we have um we use a conservative estimate a 3% increase in
property taxes uh Council has previously approved a 3% increase in fire assessment um there's a a built-in cost allocation Factor increase of 5% um Mr W was pretty um busy the last
couple years and added a lot in capital assets so that wound up increasing the Roy 10% uh you won't see that every year it's all dependent on what kind of capital he puts in in place in the utility system based on
policy um so overall right now today uh we're estimating an increase of $1.7 million in revenue and as we do each year we kind of guesstimate okay well where are we at with salaries and what other kind of increases do we think may
be coming up so we built in increases for the salaries which I'll show you in a slide in just a moment what um we do have unions we just negotiated contracts that were effective in fiscal year 25 for most of them so their increases are
right already built into their contracts we're estimating increases to medical insurance is 7.5% the cost of utilities just like the other consumers we're a consumer of utilities so when the utility rates go up we pay more also um liability
insurance a small increase and a small increase in fuel so we're estimating about 1. $7 million um just off of what we know that's without getting any departmental input um and again that's an estimate uh because as we go along we get more
finite numbers but right now we're looking at a shortfall of roughly $32,000 it's pretty close for based on what it has been in previous years but all that comes with a big question mark cuz none of that is there's sorry little
bit of that is definitely know numbers but a lot of it is unknown at this point in time because we are very early in our budget process can I ask a couple questions the um so the uh the new money estimates does that include new
residences do we have any estimate on that no we don't know what is going to be included on the tax roll right now okay um when we get further on in the next two to three months we'll have a better estimate so this is just appreci of property values
existing property values I still don't think we're going to have our best new construction year because I think a lot of stuff is still is going to come on the tax roads uh for for not the fiscal year that we're working on but the following fiscal year
26 26 and so this doesn't also doesn't include probably a a minimal sum but nonetheless like the Water Service utility tax some of those percentage that's a little more granular and we're at a higher level right now so
no that does not include that hold on I got you we're just kind of at a higher level right now of okay just off the bat these are the things that we we think we know about and we'll go through an analysis as we get further along in the budget
process and determine what we think the increases will be with those types of Revenue let me ask one more quick general question though do we're not impacted by occupancy rates so once an apartment building has their uh
certificate of occupancy they start paying taxes on those properties right whether they're occupied or not yeah and I I well the the rule is or the law is if
you come on before January 1 you're you're you're on for that next fiscal year okay now and I give you Cirrus as an example where Cirrus came on on January February February so I don't
know if they float for a year or how soon she adds them to the property role I still have that as a question I need to call her on you know so so that's that's the trick everything that's on prior to January 1 of uh this 2025 year
will fund the 2526 fiscal year um and then I just off the top of my head because I don't remember how quickly she gets them on if they come in just a few months after
that uh after that uh red th right she meaning Dana Bley yes sir yes sir is that that ma'am yeah okay Deputy Mayor well I wanted to ask um you know I know that you're giving us generalities
now on this and the new money and stuff we will be discussing this more in depth later in the budget process correct this is just kind of a preview yes ma'am okay I just wanted to get that clarified thank you well we'll talk about our revenues and expenses quite a bit yeah I
figured I just thank you you're welcome okay so some of the things um as the city manager has alluded to there is an was an additional increase in Homestead exemption that was approved last year we don't know what that impact is going to be and then again um as I
spoke previously with the federal spending cuts we don't know if that is going to have any impact case in point we're waiting to hear about getting a grant for train station so we don't know where where the federal government's
going at this point in time and as the city manager pointed out in previous slides and and what the impact will even be on the economy as a whole um so we just need to keep that in mind as we're going through our budgeting process
because there is a lot of unknowns um the wage increases for um the unions um you can see there on the first line is Luna going through fiscal year 27 so they're going to be getting a
6% increase along with the iff which is uh police and sorry fire Rank and file uh the police rank file will be getting an 8% so they negotiate a 48 and 8 for the next three years the police
lieutenants and Fire District Chiefs um they had opener so that's a Penning discussion and then the city managers built in a 6% increase for all nonunion employees at this point in time and again I want to remind uh the
council uh and the unions I mean I mean and I think we're you know we have three uh three agreements um all in and so we're not at impass on anything and that's very unusual um and our our all of our
agreements actually say uh pending budgetary Appropriations and so and so again they're in there um we're hopeful that the dollars work out so that we can we can reward uh folks for their hard
work but you know again we do have three uh three of the unions under contract um three of the five unions under contract and then I think are we going the lieutenants are up this year or two years from now the the
lieutenants and the district Chiefs are wage openers um and that affects eight people total if you want to in perspective yeah so we're doing pretty good and then you want to talk about the uh expanding the uh the police
and fire cadet incentives to to the other city employees or city employees sure when when we originally wrote the program for the high school recruitment we didn't take in consideration different um scenarios that could happen and so we've been
approached by different scenarios um a couple of them have been internal with city employees that want to um go into public safety we want to encourage um internal employees for going to different departments and going the
academy so we found it a way to sponsor an IT employee who met the program um after the fact he was a Coco High graduate um so so what it did meet that criteria um the to be a certified police
officer you have to be 19 years old when you graduate and become certified so you can start the academy at age 18 but by the time you finish the academy say four six months later you need to be 19 years old so so the timing of it with
graduation might not always pan out to a high school student and we did run into that with a um firefighter as well so so we just need to build in a little cushion where we we say it might not be a re immediate graduate so so within
like one to two years because of the criteria they need to spend some time to get the prerequisites in place um we also had another situation where a candidate didn't have their driver's license so um we worked with that
candidate to get their driver's license and um so it's a lot of things on the back end to get them ready for the Academy so so we're requesting council's approval to amend the program um to include um essentially hiring Cadets
which is young people you need that tonight yes sir okay I make a motion to make staff recommendation to approve second just going call you want to hear from your attorney do we get public com
public comment I will I will thank you ma'am is there any one in the audience would like to speak on this item going once going twice close this portion of the public and return to the council
ch's G to call the question all in favor by saying I hi I have it unanimous and so now can we thank you Mrs Jamar can we are you done I just wanted to point out to council
that um as part of this um wrong [Music] Slide the uh signed fund balance number as you noted in previous slides we did spend some of that money for the um
hiring bonuses and for the cadet program and so I reset that money um included in this assigned fund balance number to $300,000 for each one of those programs looking for a motion motion no I think
I'm just informing you that that's how much money was in there we started out with 600,000 we spent some and so I reset it back up to where it was previously okay so just a point yes sir and can you well taken Mrs
Bowman can you go forward I think two slides right there right there and so Chief uh tell tell them you were out of the room when we talked about the the early debt repayment but tell them what we purchased or what we're purchasing
through Deb yes sir um two yeah you can't say it too much public well they don't give the numbers just give the so we um we looked to replace two items one was a new engine
uh due to the miles of our Reserve engines like we were talking about once before and then the last item is the alerting system for the fire station the current alerting system we have is very Antiquated we can no longer get parts for it and we have seen on multiple
occasions where it has failed causing us to miss calls for service within the city the the the and the engines are not the things that you put in the cars but yeah I'm sorry fire trucks fire fire
trucks not fire engines but yes fire trucks that actually carry water people equipment than I just wanted to make sure the audience at home yeah so I don't Mr Mayor I don't know if you want to take a quick break or uh because we
still have Parks yes sir yeah chair entertains a motion to take parks and waste management uh take a 5 minute recess I have a motion the floor by Deputy Mayor I second all in favor saying I see you I just say six and five
minutes give or take cuz this sweet tea of mine boy or internal employees yeah like we have a dispatcher right now that wants to be a firefighter so he's actually a veteran Air Force vet
that so we don't want to miss out on him I'm GNA head out I was here for years [Applause] it that's all Laura can do no wrong you're very welcome it's it's never ending we'll repair it and as soon as
they can't find a way they'll cut it to listen to that on the way no music it's it's a challenge e e e
e e yeah so she's she's gonna and get up I'll get them toate [Music] chick bring [Laughter]
diapers okay it's 6:37 I know we trying to wait on over talking Jo ACC to that bacular term jaw jacking that yes ma'am you know started on time give you your analy on ships
start it did say from 5 to 7 right yes sir thank you sir amen I said' did you take your cell phones with him wow hey man being a school teacher man so so go in the bathroom and go tell
that child get my yeah man that's what being the teacher put you on the clock can I get started getting ready to go get it no he just went in there heing at least we can take those calls off our list right
hopefully yeah yeah so he was jaw jacking in here then there was he was talking to a citizen in the lobby yeah it's the same one that Miss Lisa McDonald
bathroom I was in Mississippi last week $241 a gallon for gas wow I know Mississippi $24 Alabama you see a big Drive Alabama Mississippi
shock J motion to start the meeting back please from Recess second h f saying I city manager we have two items left on tonight's agenda yes sir so so the next section is Parks and r
and and we'll we'll uh tag team this I think Mrs Morgan is going first and then Mrs singer and I will jump in where appropriate um please recall in August 2024 the city and bravard county entered
into a new parks operation and maintenance agreement as part of the maintenance agreement the county wanted to ensure that the funds expended did not exceed the re Vues taken in for the special taxing district specifically
District 4 which includes Coco residents and businesses the the agreement requires the city to pay for additional utilities like electricity Water and Sewer includes the county not funding
expenditures over $5,000 and the sharing of expenses once we hit the revenue cap oh okay this agreement has required the city to fund operations and capital
projects we have budgeted $500,000 in fiscal year 25 for these efforts we have also removed three smaller Parks from the agreement and Incorporated their maintenance into the city's daily operations these Parks include Carl
Anderson Park car uh coko Manor and Gil uh Gilmore Community Park the city posted a survey for citizens to have a say on what they would like to see as possible Park improvements at juny Rio's Park Sam will
now explain the results so you can just see here these are just some of the results we did ask uh on the survey what your top priorities were for certain things um and you have the options at the top pickleball courts Pavilion
playground expansion of the playground um walking Loop and a soccer mini pitch um and then we asked each person that was taking the survey to um prioritize with number one being top priority and number five being the bottom priority you can see from the results that a
addition of a walking Loop was the top priority for not for most people that took the survey um and Then followed by expansion of the playground did you did you say how many people actually tuck the survey um you remember off the top of your head I don't remember off the top of my head and I was trying to look
it up on my phone but I couldn't open it um it's been some time now probably I think I think it was in the spring yeah no so you can you have like you know you can pick one being your top
priority for walking Loop but you don't have to put anything in for soccer mini pitch so they may not add up to the totals but this just shows you the majority of people wanted to see a walking Loop that took the Sur and we'll talk to you a little later about the
soccer mini pitch um about that about that concept I like that concept is already there isn't is yeah this is an this is an expansion of the loop expanding the it's the it's the
Improvement of it it's it's not very walkable yeah it's got uh some some trip hazards and and but Abby we would also expand the the length of it too right um it the the loop is actually there I
think there's maybe one or two gaps but it does actually Loop the whole entire project the okay we just make it a walkable Loop okay so there is 638 uh, available to fund these projects
based on the survey I have included the cost for the individual project components so it would be $70,000 to construct the park perimeter walking Loop this would include the tennis court stabilization there's some
areas where the tennis court is actually undermined um the expansion of the playground could be anywhere between 50,000 and 100,000 this would include stabilization of the area and the installation of the
equipment 150,000 to install a pavilion and 180,000 to construct two pickle ball courts this would be up to a total cost of $500,000 question you want you want to park there and ask questions go ahead ma'am
um obviously um the stabilization of some of the things would be would be good but when it comes to the um I know I've held several meetings with people in my district which jny Ros is and
uh I know juny Rios is right across the street from where we're supposed to have a 50 foot easement to the Coco Conservation area and we have lovely walking trails that nobody knows is
there and I personally would like to see us chose that money some of that money towards putting in that putting in a pathway or know way to go back if you go back to 2003 when the appeasement was
first given to the city um they wanted us to only use it as an easement to get back to the conservation area and part of that plan at that was to put in that parking lot there to accommodate 20 cars and two
buses and I know a lot of people who would love especially with the train station right down the road and all the other things that are going on in that area if we had a lovely sign that said Coco Conservation Area people would go back there and uh would give them a
whole lot more walking area than the walking loop around the thing and uh you can do it with those papers that have holes in them that's what they did at my church for the driveway and so the water goes through and we would finally have
the Coco Conservation Area on the map which a lot of people want very much in my district to be able to get to so I personally would like to see some of that happen let me let me ask you Abby do we do we and Kristen may be able to
answer this too so we have we have the easement to the conservation area but do we have area that allows us to construct a parking lot or parking area it's actually a a 55 foot easement but it is
um it's a drainage easement um um so yes and it it's actually I'm not quite sure how many linear feet of it it is but it it's it's a it's it's
long uh thing of where the parking parking all that yeah all set up yeah but they I'm trying to get to what was originally proposed and what finally was approved by the council there and so because I always
get confused on that what was originally a proposed is not where we ultimately ended up at and so and so Abby said it's a 55 fot drainage easement and I think I think originally
yeah well no there's a drainage easement but then there was a different easement back to the Coco Conservation Area yeah and I I think that I'm not sure where we ended up on that if we if that easement was maintained or if at at the when that deal was finally executed if the uh
developer took that easement off the table so that's where that's where I'm trying to we got the they what year is that3 okay so um yeah I'm just trying to get clarification so we'll so we'll know
we'll know where where we're at for sure because Abby you have your understanding is just the 55 foot drainage can we just pass no there's there's the whole conservation easement that was given to the City by Integra okay so we still
have that yes okay with the Developers after3 yeah I gave I sent it to city manager he s yeah where but this is so this is this is land that would not be the
parking here no it's e back you put the parking back in the at the start of the cation yeah that's what I'm that's what I'm asking her if 55 foot easement which is an access drainage easement can you fit parking in a 55
foot easement where where's that I didn't print out everything I mean I've got a bunch of I yeah you no this 50 foot easement is just of
Dollar General and it's there it exists this one is kind the 55 so so the the so Abby and that the one that has that red square on it yes
so that 50 foot easement is just east of Dollar General and is not part of the 55 foot easement that was provided to the city as part of the Integra um uh
uh conveyance and so the I just need to see the concept of where the parking was I just don't yeah it was because it's so small one of those had because I made a copy of what the original one of pages it was colored and it showed the OT and
then the parking right it was on conservation land yeah and we'll we'll figure it out regardless of that that is I mean again I just have to acet Yeah
question if that is a just asking the question would that prevent the people from coming through Tiger Bay Community would that alleviate some of that traffic flow because you have a main entrance yes and that's I'm sure the citizens will be tickle paint
to alleviate a lot of that traffic flow going through that area yeah I know futuristically speaking cross excuse me CrossCountry events a competition taking place it would be
at the entr we would have to see how ITN to the trails that are currently [Applause] there okay we we're going to meet again and we'll get that and at least this was the opinion of two
women a lot it's not small J R Lo she's talking about I was going to ask what is the L yeah and and as far as pickle courts yeah it's the thing but yesterday it was something
else they anyway um I just feel like reing at that again the underpinning and that Stu needs to be done definitely you know that's Wasing away okay okay so is there any direction that you guys want to give
us tonight on any of those projects or any of anything that's not up there I mean as we're just we're looking for direction um we need to figure out what it would take to make an entryway the Conservation
Area start at that point look at what we prioritize the rest yeah okay in the event I'm just asking yeah in the event if we're not assessible yes sir what's the next priority I'm just saying if
well the next priority would be obviously still be fixing at the park what's getting washed away needs to be fixed um and um then from there expanded playground always because
uh the equipment doesn't last forever so but that would be my thing that I don't know that it needs another Pavilion and again pickle ball courts they can use the tennis courts so so so Mr Mayor yes
sir can I hear from sorry I know you're do your research on that e possible we're looking at doing a parking lot was that right dve section
I co co oh okay let finish question would be allocate money into a like that as far as the old Loop that
think would be to yes we've actually that's where that cost was uh taken from an actual proposal to to come in and and uh remove
uh broken concrete um and to um Reg grade and um certain areas that are uneven and do have uh trip hazards and to kind of um um make it
walkable and to also stabilize that area near the tennis court sir yeah this this this is a this is yeah the county replaced some some equipment this is expanding the playground yeah is that it sir yes sir
okay Council woman call Council go suitable people going that's right next is that an option you don't you don't want them to walk across 524
524 it R with word b and so yes sir 55p so last year um I brought up last week that's coming
yes we got you covered well taken go ahead Abby did you have anything did you have anything well before we leave here I mean I I've heard the individual thoughts and prioritization there are you are you guys going to give that to
us as a motion the priorities with regard to yes I move that we uh look into seeing about doing East doing the e to the you better be direct okay that we
want them to yeah investigate investig investigate uh making uh the easement and parking lot to the conservation area well we can we can let me let me here here's what I heard there so so it
would be a it would be a parking lot with a with a improved access to the conservation area because the and the and the the and then we'll research because we think there are two different easements there the one the one had the
parking lot on it that I don't think exists right now that you probably did see the in the originals but we we'll clarify that and so I heard that as number one heard as number two the stabilization of surfaces and then I heard as number number three the walking
loop I think the stabilization of surfaces and together but but I think I think I think she has some stabilization that she can do even if she didn't do the walking Loop so that's why I listed that
separately now that's just my notes I could be wrong on that but it but again um correct yeah yeah that's why and so again it would be parking lot with access to the Coco conservation areas
number one the stabilization of surfaces is number two and then some sort of enhancement expansion uh Improvement of the walking Loop is number three trail trail head need Trail there
need to be some sort of mar I don't think you finish with your motion will to include markers and the trail head and signage to the COC and I will in my second to reflect
Deputy Mayor weeks Mr Mayor yes respectfully Deputy Mayor weeks is your motion the same as my notes to include stabilization of the areas
that are washed out at the now okay so the just the two priorities gotcha okay that's my second to amend to reflect your motion she's going to call the question all favor
say is there public comment okay can you hear did you hear me y'all y'all got me cuz I don't know if my microphone is on or off or whatever okay go ahead sir all right we're going to move on to to um to
stradley so there is Parks Capital contingency available for additional projects here are some staff recommendations so the county has provided the cost for the football field concessions Renovations the cost is
69,3 $0000 um the county uh is showing that they've budgeted 284,000 for the football concessions project this would leave a City cost of
$335,500 to move forward with the project the county also has 200,000 budgeted for the softball and baseball concessions Renovations projects and so um we could have the city pay for the
shortfall for the football field concessions Renovations um at $335,500 or we could have um the $200,000 uh added to the football field
uh concessions project and we'd still be at a shortfall of 100 about $136,000 and so and so the the recommendation is is in and the simple and she did a good job of the math so 6 619 300 is the football project uh the
county has allocated the 284 and so we would suggest that if the council wants to consider uh going forward that project that we do it out of I think it was fund balances and so that's the
$335,500 that uh Mrs Morgan was referring to so that would that would zero out that project and then we would have the softball and baseball concession project for the 200,000 and that's only 200 because the county would
undertake that project themselves so two separate projects um again the one the football project would require uh a city commitment of $335,500 C High School football stadium
no se cross the street Council it's really a county kids from all over the County mosted Sports and just this deal with coun just
takes we're the only municipality no no we we we we have the New Deal and as I understand it Rock Ledge will have the New Deal once rock ludge is old deal expires the but we're
also the only city in the agreement that is being donated to and so and so that's the leverage that the county has is that we were getting more from the special district tax and perhaps even the
countywide general fund then we were putting into it so this is a perfect example of where we people the parks is a county system because people from all over the county use parks in different municipalities yes and these were designed for just that purpose these are
districtwide parks and so when the when the when the when the special Act was approved back in their 60s or early 70s there it was just for that purposes so that anybody from unincorporated uh Bard anybody from the city of coko and
anybody from the city of rockl could utilize these Parks so they they are district Parks just like uh provos is a district Park and I forget the other District park is it mered Island no is it Meritt Island no within the city oh
within the city Travis yes thank you Travis there so you're you're right on that point but again we we've Inked the deal uh this is and again we we remember earlier Mrs Bowman showed you the 700 or
whatever it was was that we that we did for the football uh field there and so so we've we've done a we've done a lot at stradle as well as provos um but but again so so we're here and and so that
we don't have to take we're not pitting softball and baseball against football um um it is 69300 for the football project County being 284 and the city being 335 300 and
and I'll I'll submit that for your consideration councilwoman C what are your wishes ma'am well I want to see something done so that means that we go for the football concession project that'll also serve the C COC
athletic is that a motion because I'll second I'll second so just to be clear you're um requesting approval to do the um football field with the county kicking in 284,000 and the C City paying
the 335 300 yes that's right okay and then soft no softball is budgeted count has budget the county has that budgeted pay and it's only 200,000 because the county is going to do that internally so so
they have it budgeted and so again again but I also ask for your approval of that too um because again it is a district park there and so I want them to know that the that the council also approve
that project as a part of a of a um our Park inventory good you good ma'am yeah just I still the AC cushion that Travis
so that it's usable Recreation Center a recreation as close to an area going to be developing more has potential to be used for you know right now it's underutilized because it has these kind
of the the Acoustics are a big part of it and then the computers that we invested in unless they have some sort of curtain or divider from their play area they just not being used so
yes I'm getting ready I'm just letting them finish a thought I'm getting ready to call question you got something to say coun Council woman call you finish ma'am yeah okay divid for okay yeah I have a I have a response
from the new parks and director and I'll send that out to you um yeah acoustics and the uh and the uh computer okay all right Council MCG yeah
uh so know we after this vote I just want to make sure that we include um the football organization into what this may look like um the reason why I say that because once we completed the project at Straley at the
football field um you had a member of their leadership uh ridicule us for the decision that we made U with the improvements at the park and so if they're included you can't ridicule anybody and
so I would like for them to be um part of the discussion yeah they they were remember the the football field was a redoing of the field that's pretty basic um because you remember they had uh drainage great in the end zone and so we
did the proper crowning of that they they've been included this one I know for sure they've been included okay um you know because again they they're they're the the enduser and they have the use agreement with parks there but I I will makes double issue I would like
to be included too I I do not I I do not like what happened before I didn't never I never addressed it I kind of went over it you mean before after we completed last project and so and all that so that I'm
clear and I hear what they hear there won't be any any your windows yeah you know so yeah and so I'll let you guys get to the most yeah that's all okay yeah I'm getting ready to call the question I'm just letting them finish I
got a question for the attorney by him being included that will be through through a phone call or a letter cuz I don't you know here's what I'm saying I'm trying to comprehend what does he mean by being includ I want to be there at every single meeting I want
to be there I want to be know what the date is I want to know um and I don't know if anybody else on counil want to be there but there you go I would I would I would definitely want to be there doing the planning process because so we have to notice it that's that's we
would notice it that's all I think the planning process is done it's designed I know that they they designed it with input from the uh from the football but but that's easy enough to prove or disc move there so all right so I think it's easy enough to handle all right all
right there we go ch's going to call the question I'm in favor of saying I I and a i7 unanimous it was unanimous right unanimous okay and again that's said I Mr Mayor that that includes the the
softball baseball concession project to even though the county is taking care of that out of the district uh revenues 200 yeah no it's a it's a it's a renovation refurbishment
um yes for real seriously man I'm telling you man bro okay the same point I just want to make sure it's legit if you're there we have to make notice that others council members want to be there cuz he
used to coach there so well I think go ahead I'm sorry Mr I mean the important thing as we walk into these meetings is that it's it's uh $619,500 I mean
yeah I'm pretty sure they've if there is a design I think it includes the uh the concession room where you where you hand out the uh it may include some renovations to the uh room to the locker
rooms maybe upstairs in the equipment room there so I think I think all of that has been agreed to by all of the parties there and this is the 619 300 there um yeah okay so so so Mr Mayor as
as we move to the this uh soccer mini pitch and I going to let Mr Mr Beach Mr Beach tell you what a soccer mini pitch isert I thought this was Sam's thing oh
it should be oh you right it should be her I was trying to I was trying to wake wake him up I'm awake now yeah go ahead tell him tell them what this mini pitch is uh mini pitch is just a a small soccer field with a artificial surface
it has walls around it uh it's like essentially uh an indoor soccer field but it's not indoors it's outdoors and so they're good for urban environments and so they cost and and if you if you had an old tennis court you could put it right on there uh cost
about $200,000 um it's a there is a there is a a Federal grant process um there's a process um that starts uh in March what it's due in March there and so as a
singer and I had the the the the conversation with uh Space Coast United Soccer to provide programming and it and it really is and and I someone told me about the concept I think the concept is a great concept because it drives
activities into our Parks it drives different activities into our parks and and and I know how important parks are uh with regards to building a community and even and even getting uh kids to
college there my my my my uh my oldest brother was a football scholarship my second oldest was a baseball scholarship and I was a football scholarship and we all got into college and graduated because we played Sports and we had to run up and down the field to uh toh take
advantage of the opportunity for the scholarship and soccer gives us uh that ability to to to introduce uh kids from um our our uh from different demographics to uh a different sport
that has uh a whole lot of scholarship opportunities and so so we would partner with uh Space Coast United soccer and they would do the programming they would do they would provide the coaching um the operations of the league
or the training Foundation if you will um and and uh and I just think it's again a way of driving kids and families into the park and driving the activity that we don't want out of the park you
can see the listing of associations that are that are um that are uh supportive of or sponsors or of are somehow connected with uh with the many pitches and so what I'm simply asking tonight is
that you give us the authority to apply for any grants that may be out there to further pursue uh this endeavor Samantha did I miss anything no I think you got it I got I have two comments and then I'll listen to council
members the fastest growing sport in America is what soccer cuz it's changing and and the beautiful thing about it it's it's it's multi-d demographic I love it all um the
other thing is the youngest professional athletes do you know who they are soccer players at the age of 13 14 you can be a professional soccer player that that
that that supersedes gaming and all of that other scenarios but I I I'm in favor of this mini pinch Grant if uh if there's no no no cost to us just to do our own due diligence and
research and come back with the information because clearly we we're seeing you know multi-d demographics take place and you see it even on the board right there I wish I had that available when I was growing up maybe I wouldn't have played football and I
wouldn't have had artificial knee you know but it's all good you would have quit football yes ma'am Deputy Mayor and I think councilman Hearn is next after you Deputy Mayor no no we've got you know women's and men's professional in orl
right here so is a big thing I you all have met my son he's not a little fell he played soccer but he kept triing over his own feet he was not a good soccer inad but anyway I
yeah okay location okay okay um we're going to do it this way doing things decent in order it'll be councilman Hearn then I don't know who between y'all two okay go ahead uh I just wanted to
Circle back I know our conversation started a little rough about our Parks this morning but uh to be clear um I I certainly support the investment we've been making into our Park specifically Pro Park um over the past year we got a whole new football league started in the
in the city um so and that serve kids from all the way from age five up to 14 so that's that's been a big and it's been driving out a lot of the bad activity that we we wanted to see gone out of provos and one of our biggest uh organizations that use provos Park to
this day is soccer you go out there on a Sunday it's jam packed with kids adults and uh you know you certainly want to you want to do anything you can to keep increasing that positive uh foot traffic out there so I'm certainly in support of it um it's something that we can look to
and and see that it's working so yep okay next you're two consenting adults oh yeah well where if you doing it at Provo like where you you have remember there's
VAR that splits provos right and so you have you have tons of acreage on see tons you have a lot of acreage on the west side of VAR but you also have the soccer fields that are that are um that
are north of the driveway um that's north of the uh Community engagement Center so you could move the soccer over to the West Side you could do it there you could actually
uh make a new parking lot where the old parking lot is and you could do the mini pitches back on bar and so I think there's plenty of room at uh at uh at uh provos you know require some
reconfiguration and that's why I was a little you know don't don't make your motion to say it won't cost us anything you know but but but again it it you know it would require some reconfiguring of the part
um maybe you know and so again and Any Grant application would have to come back for you guys to approve I'm just saying let us let us chase at least apply for the Grant application see how far we can get let us actually determine what the costs are going to be because
again we have a real opportunity where we have Space Coast United Soccer which has approximately how many members I think there's they're up to 4,000 kids now and that's that's that's 4,000 kids in county and and and one of the things
I know for sure is when you get an opportunity to see people that are different to interact with people that are different you you you it it only serves you better and and who you makes who you are better and broadens who you
are as a person and so so I think how wonderful it would be if we could have that organization providing programming in our neighborhood and they currently do at endeavors too he did mention that oh that's right that's that's another that's a huge thing that I actually
forgot and so and so they actually they actually have a functioning program at Endeavor they don't have they don't have the mini pitch they do it on the grass you know until maybe we explore if the grant is available we explore something
with the school board you know so that's that's yeah that's a I forget how many kids he has 100 plus kids that endeavor yeah and they just do that through like their summer program so they have a coach comes in and and works with the kids that are there see you should have had her doing
that can't remember at all that's what that's what I I have have them to remind me of the I like the idea of that west side of the Rugby field because it's it's nothing ever been there well I didn't want to say that out loud cuz you know
that that you right Matt Susan come flying and cuz he's part of but there is there is and if you if you're not familiar with it there on and I have I don't know if somebody's looking at the property appraisers website but on the on the um on the west side of VAR you
literally could fit a whole another soccer field I don't know what the dimensions are are of the of the current soccer field but it's big I think you know yeah so right yeah W so even in the
uh concession stand and North and North right yeah that North West corner you can put it right [Music] there exploratory okay explore looking into
gettings to build a Min pitch y I'll second it Y'all Scared don't we scared I was waiting on you parking well I guess GRS won't cover right that's where the
reconfiguration comes into as well okay all right CH going to call the question all in favor eyes have you unanimously uh we done that uh proo special needs here we go Council well taken um I'll take okay so
um we did have a res come in um I believe it was one of these meetings last year um requesting some special needs equipment um at one of our playgrounds we did look at all of the parks um and found that Provost actually
has the room near the current playground to expand um and so we originally were trying to pursue a grant to get the cost of the equipment covered unfortunately the one that we found um does not cover
our area right now um they said they could expand in the future but right now that it does not cover it so um so then we went out after that and and got um quotes started getting quotes on equipment um and you can see that that equipment is is quite costly but these
are just some of the um pieces and the different quotes that we've received um and so we just need a um motion to I think Rebecca was going to say to cap it at a no higher than $100,000 to expand
the equipment at Provost to include the uh special needs equipment so we would we would bring that back to them we would we would have to bring that back to them because we don't unless the picturers don't correspond to the
options right so they do you have um your Miracle are the top two options there you have your five pieces or your two pieces game time is your three options in the middle um and then Playmore is your bottom two I I don't
see 10 pieces of equipment anywhere so the bottom has 10 pieces there's a bunch of pieces in there and then they're also including the two swings on the right all the way on the right hand side as well so swing a swing is a piece a seat on a swing is
a Jesus okay two so I go ahead man so um I think the last year provos was a
conversation but also I believe that Junior Rios was a conversation too um I think you brought that point I thought we talk about Anderson Anderson Anderson so maybe split the baby and have you know a few pieces here and a
few pieces at Anderson and still stay underne that that c so we would need that a motion well we would need to look at the space too so just keep that in mind that these do need space so that's why we had looked at provos was the available space
of surrounding where it is right now okay so we can take a look at it all right I'll make a motion to do I have to we discuss our discussion get you not to exceed
100,000 don't worry about the options I think your your motion sir would be uh to pursue the purchase of special needs playground equipment up to an amount of $100,000 that could potentially be cited
at Anderson and provos Parks what he said that's not me y'all $20 fine or 25 for him man it's not Greenwood okay we have a motion on the floor uh by uh councilman GES I'll second it
for discussion okay now which one of you two ladies Which lady would like to go first yes West Melbourne they have special needs right I mean there a lot of special needs so just to be make sure that we
spend money oh okay yeah we we the I know a whole lot about the Field of Dreams right Melbourne yeah that was that was orig that was a County Waste Management West Melbourne Endeavor there and so and so let me let me make this
promise and and Abby and Sam will take the notes on this we we will we will reach out to whomever and make sure that we're buying equipment the proper equipment um remember we just had the one family
that came and so um we can certainly look at the the Field of Dreams and get some some more uh expert advice on what we should be buying okay is that it ma'am y okay ma'am Deputy my concern about spitting
it is if you have AAL needs child or differental needs children having it split just having a few pieces here and a few pieces there seems like you would destination so that um the kids who are special needs have multiple things to do
versus splitting up because being that there's only one other one in the county right now they're going to look for that that location as the special needs Park yes a special needs Park so whichever place
works best okay I made my motion to uh incl Pro's part only I second and amend M that motion to reflect yours
okay for now I mean recomendation listen to my mayor and then that's what I'm saying maybe next year or the following year or every other year we address each park within our own city limits
just for potential but we need to to address this so we can move forward you got your hand up okay this I just want to be I think I asked U City manager earlier I forgot his answer but the this decision tonight was still fall under
last year's since we made a motion last year I'm getting to that okay so right now I just need a motion approved to um spend up to 100,000 on um handicap
playground equipment okay all special needs all right all right good yes sir ch's gonna call the question all in favor saying I I eyes have it unanimously our last item for tonight
well not quite Mr Mayor Public Safety yeah we had the waste management I I can I could bring that back at uh um at a Tuesday's council meeting can I can I go okay can I go back to assign fund balance for a
moment got you sir I've been listening to you [Music] all are killing me here yes sir so um this is the assign fund balance that was presented to city
council which total 16 m631 th000 $258 um I am requesting that this be amended and include the early repayment of $3 million for the debt uh the city city council approval of
$335,500 for football concessions that was approved this evening and $100,000 for special needs um playground equipment that was approved this evening also so I'm requesting city council to take a motion to approve this list with
the Amendments I just noticed so move okay uh we have a motion on the floor by uh chair H based on staff recommendation and the second came from depy is that all right okay Mrs Bowman
go back to that real quick that that's not their final action on that on a signed fund balance for fiscal year 24 yes and so did they did they take an earlier motion and vote on on that page no I was waiting for them to get to this point
because of other additional things we found out about if it's a final then you're need the public comment is that what you're yeah yes okay okay don't let me forget to extend this meeting because we supersede at 7 o'clock okay all right
cool beans um we have a motion on the floor but uh by the chair and the second by Deputy Mayor weeks all right we're going to close this portion to council open to the public please come forward state your name uh and you have 180 seconds to
elaborate about the general fund assign fund balance of 2024 state your name for us Frank Sur Frank who Sur okay go ahead sir I'm questioning FIS Boulevard's
construction they eliminated one of my driveways in front of my house okay but that that's thought I could bring that up here so just ask no no no no you can we got after this then we have a public where you can just talk thought that's
what we were I thought that's what you meant okay well I was speaking of General fun is it okay City attorney I mean if she should be at the yeah at the end Frank okay no problem right on Frank thank you for understanding sir appreciate your
patience okay we have a motion on the floor by the chair and a second by Deputy Mayor she's going to call the question all in favor sing I I eyes have it unanimously next chair would like to extend the meeting until 8 o'cl up to
800 PM I'm looking okay we got a second on floor by uh councilman go okay CH is gonna call the question all in favor sing I eyes have it
unanimously okay Oho yeah are you ready sir yes sir so so I don't know who has the clicker yeah just click I'll let you jump in in a second is that it are you ready to take thank you okay this you or him no no he
he has it um Beach that might be yeah so we we think we're at that point where we need to talk about um um Public
Safety uh resource uh Personnel Resources and increasing those resources and I'm not not saying in this next budget proposal but we're quickly getting to that point where we we're going to have significant uh residential and uh growth and Commercial
developments that are going to quite naturally lead to a demand for Public Safety and increased public safety personnel and now let the chief talk to you about the previous study that identified that one day there is going to be there's going to be there's going to be
a need for a fourth station um and so obviously uh you know and I didn't want to appear argumentative with councilman Hearn but you know there there's some issues that we just don't have enough resources to
actually um to tackle those on as aggressively as we want to um and so um again we all know that you know the additional Patrol allows us to maintain safety and traffic management um fire um
again the the because we're we're in essence stretching and growing the city you know so we're always concerned about our response times uh with regards to Fire and again and I I know that this is a certainty for us that we're going to
have a bright Line station here one day and that's going to that's going to create a a demand um by itself you know it's going to increase traffic it's going to have uh transient uh population and it's going to be development in and
around the station there and so all of that um you you you you understand or you should understand why we need to start looking at some sort of incremental phasing in of additional uh resources in police and fire uh and I
I'll turn it over to the chief for any kind comment he may have and Commander Mar if he to so the city manager pretty much hit the nail on the head a little over 10 years ago right before I got here you had a station relocation study done in order to identify the optimal
spots to uh put the current stations in that station relocation study they even pointed out the need uh for a fourth fire station because of the development and growth in the future that we are going to see on the west Coco side well
now you fast forward and we're already seeing that growth um just doing some preliminary numbers going back and looking at it uh just exactly where we're at we're already starting to see the increase in call volume and that's given us what we call a lap over and
basically what means is 70% of our calls for service we're seeing the primary units already out so we're having to send a secondary unit within the city which is causing gaps in coverage and response times so in order to really combat that we need to start looking at
our growth of our fire department not only from a fire station but from Personnel so in order to get us there we would have to include six new firefighters a year over the next three years to get to a minimum Staffing of 17 per day in order to put on more trucks
and start preparing for that new fire station that would also include an increase uh on top of that of administrative Staffing with inside our administrative office on 40-hour Work Week um so that increase we're trying to
to prepare us for the future but as we start doing that we're already starting to see the increase in call volume so we're sort of com behind the eightball uh with the announcement of the bright Line Station uh once that announcement
was made what you're going to see is development which we have already seen and housing developments but also Al commercial development start buying property because they want to be built out and already established prior to the station getting here so that's happening
I mean it's happening very rapidly uh we saw that with um and I keep calling it the brightline community but the the bright Line Community um with the development of the property there Cirrus all the other things that are being built out so we're trying to get you
prepared for that and kind of show you what the future looks like and we're headed as far as an organization in order to keep up the the demand and calls for service uh our busiest station now is fire station one uh that's why you see the increase in us coming
forward for equipment is because we're putting a lot of miles on these units uh and it's causing us to C have more service on the units more wear and tear just more call volume Al together uh so I would have to go back
and look at that station relocation study we really would need to get that updated according to how our growth was going but it would be on that west side of Coco out toward um where the bright line subdivision is out in that area uh in order to answer that NFPA standard of
response times and where we're at right now it would take our engine uh station three approximately 10 minutes to get back there to the backside uh of where that bright line subdivision is and where the the um calls for service would
be which is way outside of the standard yep okay yeah toward that area yeah Cox Road and that over in that area yes yeah the entrance Ro is going to be off
of on the side the side of said the station on right line ass because 44 station three station three right
[Music] 33 yes ma'am and again that will yeah and there's more in there we they have two subdivisions that is [Music] actually I'm just trying to paint the
picture that that that would run it out whatever the new road is going to be yeah corre yeah that's why I said we would really have to conduct a new study and have them come back with the growth and development that's already been approved
to ensure that that is still the optimal area for us to answer those response times in quar in accordance to the NFPA standard and I think it's going to shift a little bit but not a lot station just remember that's not as the
crow flies and the other portion that they take into that is that over AP so it's good to say that that station's there but if they're not in the station because they're answering calls for station one's area because of all the call volume then that changes that
response times and that's really what we're seeing is that 70% of the time we're having that overlap just within the call volume itself yeah absolutely Maybe maybe yeah yeah right across the street station 44 is right there on the
other side yeah yes sir near Sam's Club yes sir but even right now that station they're already they're exhausting their their resources as well yeah we're they run all the way to the
county line we're we're already running calls as part of our auto8 agreement in the county areas for that station because they can't cover the call volume on that side so I mean that's one of the biggest
issues we have right now is we're running a lot of calls for service as their backup to provide services in that area so you from New Station city manager everything else pretty much PRS
us equipment and Personnel for sure I got a [Music] question I just wanted to add uh I know we're in the pre- plan uh stage with this you know I get excited about this type of talk but uh as I've been traveling i' I've had the opportunity to
see in certain cities where they do the duel stations where they have uh basically it's a police substation as well as fire um so that may be something we could think about as well um I'm sorry sir you were breaking up good Public Safety well and maybe
maybe even maybe even something that at the the fire station at the fire station at the train station CU that one parcel one parcel did talk about I think it talked about that one parcel Public Safety could could it
specifically oh yeah for Parks that's right yeah yeah okay should we put off on the other par thing yeah maybe bright line on a bright line parcel but also to put in
perspective sorry I don't understand to put in perspective how far uh our run uh area is and the county picks up some of this stuff too but you think our water plant you know if if there was an emergency out there city of Coco would have to respond to that as
well possibly so um it's definitely that the city is growing and it's a need to start thinking about this stuff yeah but at the water plant Jack I think if you've had incidents you've had Orange County run it possibly yeah yeah and the other part of that is that is not the
city's jurisdiction yeah Orange County yeah Orange County would run it the Mr May I'm gonna quickly move to the waste management portion of it Mrs uh singer and I and and
uh maybe Mrs Morgan we're gonna we're going to we're going to tag team on this one too I'm bigger than the you me am I you want me to start I can so just to go over we um just to give you an overview as you
know 2021 um we had a new Waste Management contract um per the requirements of the contract it requires residents to call in bulk y yard waste and what they call bulky waste um which is your furniture construction material
um to be picked up instead of a regular scheduled bulk pickup day um and so this helped to lower the amount of increases that our customers received and I'll show you on the next slide kind of what that looks like um and then current our
current contract runs through 2028 we have done numerous communication efforts to let our residents know about this new process ever since it started in 2021 um we have done postcards we've
done magnets we have ' done several postcards we've done magnets we've done newsletter uh posts we or stories videos social media campaigns um and we will be talking more in depth to with our code enforcement about new efforts that we
can um have them assist us with as well um one of the biggest issues we have is is the the mixing um of different trash so here we just we gave you a a side by side um of a CO Beach resident versus a
Coco resident and you can see um just to give you a green waste for Cocoa Beach includes one regular pickup a week regardless of whether you have green waste bulk green waste everybody has a cart we have a cart as well that gets
picked up regularly once a week we're talking bulk yard was so this is outside of your cart um Cocoa Beach has a regular pickup regardless of whether you have bulk yard way it's still you pay for it once a week and you don't you
don't you don't have to call in you don't have to remember the number they come around and whatever you put out they pick up is that correct saman yes and so and so again uh that's once a week you can see the price difference
between their current service and our our current service without it there not saying that a month no a week well that that's theth monthly yes I think that's the monthly and so and so not not saying that that we would go from the 523 to
the 1192 but again just wanted to show you on a real uh uh account um what those differences are and and waste management is working to get us what our pricing would be because ours would not be that
much there are some added costs that Coco Beach has um that we may not um but they're getting some price and they're also working to see if there's um they have some additional ideas that may help as well with some of the issues that we're having um but again there there
there's multiple issues and I think some of the issues that you guys get called on regularly are we have certain areas they just will not call they're just won't won't do it and it's you know it's much postcards we
send out they're just not making the phone call um but anybody can call so if you see that your neighbor has bulk waste sitting outside you can call and say come pick up that person's yard waste you call Public Works and they put it on the address on the on the list and
again we we we've we we think the biggest issue is bulk yard waste that's I mean that was a question for for for everybody because we've talked internally about whether it's bulk yard was or just the bulk waist
there we think our biggest issue this is a question question our biggest issue in the city is the boat yard ways okay yeah and and then the other part of that is that if it is mixed with anything if there is a piece of fence if there is a
piece of furniture waste management will not pick it up you could call in and they will drive by and they see that it's mixed with something they drive on by they do not pick it up so it it's a matter of understanding that you have to separate your piles which we've also
been talking about on these on this material that we push out um but it will not get picked up so that's where code enforcement is going to come in um where we would have to notify them through code enforcement that they have a mixed pile that's not getting picked up and so
and so we we we'll we'll work on that with code enforcement I got tell you waste management has committed to working on new ideas with regards to how to become more efficient and the bulk waste pick pick up and uh and so we're
we're going to have those meetings with them um and so again just bringing you this information this sort of advisory the phone calls I get have to do with that they can't get a hold of waste management or they call and they don't come out uh for weeks on end to
pick up the bulk stuff I mean the response time from Waste Management okay has been less than Stellar okay well let's put their feet to the fire yep you're right cuz it's a 5year car contract in that that was done in 21 yep yep 5 plus 21 is 26 we're
talking about next year but they're St NE it's a seven seven yeah because yeah it's a seven which is why I hate code enforcement you know if the people have called and they haven't picked it up and now here here they are getting code
enforcement sicked on them so anyway not always the case I understand a lot of them don't call as well but that's the calls I get so that's all for me and and keep in mind to that the yard waste has to be called into public works so not waste management it gets called into
public works so the numbers that are on the magnet are for Public Works not for Waste Management got to make it look like money and waste and Public Works sends a daily list to waste management of all of the calls that they receive to pick up every day they email them a list
of the addresses they receive calls on okay I just learned something been nice to know that yep it's on everything that we've put out we have the address or the phone number is to Public Works y was
put y cut ITT oret how many how many Lo a res have I got few recently where came out Al
would not come back so they had to call somebody else to come pick up the Lo and now it cost them $41 a ton to the contractor to haul it to the dunp so kind of like double yeah my recollection
is in the contract there's no maximum number of pickups there so so yeah if you give us that issue if you got an address there we certainly because I think the contract is probably silent on on whether you have a maximum number of times that they can come out you know
call as many times as you want call as many times the other thing that we've talked about too is a lot of people don't realize is you can take your bulky yard Wass you can cut it up put it in your container and it may take two weeks to get picked up but it may get done
faster than waiting for the bulk yard ways to get done so you can put it in your yard waste container you can also utilize your waste container for yard waste as long as there's not waste in the yard waste in the it's not mixed okay any other question so I can
get to my brother Frank over here I got a couple questions light shine come to the podium Mr Frank state your name for us we're open for public comment comments and you have
18 my name is Frank Shone I live on F Boulevard where they're doing this great Street project they uh put nice sidewalks in only problem is they eliminated one of my driveways they said I to cl to the corner there's another house on fif
Boulevard they put their driveway in and they're closer to the intersection than I am and the second thing is that project took so long got overrun by rats I turned it into
your insurance company and they said well being it's the city we can't be held responsible I sent them a letter from my exterminator that comes to my house often was never trated for rats or
mice I was tra for what you call bugs here I got my but I'm just saying I sent the insurance company all the information the bill that I had pay because that project is extremely
it's not even done yet and then at one time this is off the subject but at one time then the city of coo come by and pick up your waste but that was just recently because of the storm if that's what you're talking about no no I meant before I
mean I've been here I've been here six years and i' you know you set your stuff by side the road they would come by and pick it up you didn't have to call nobody new contract CH 202 new contract
new contract would have been nice if I know that because I got stuff sitting out there for over a month that I didn't know I was supposed to call somebody and I don't even know who I would call man just said you can't call was man you you got to call somebody else been nice if
they send a letter or something with a phone number on what's what's your address 5044 f f high and FV my my buddy has a Corvette I got the5 I got the pink 35 sh
me yes it does real men Drive P okay sir we got your message we'll address Mr make sure you fill the card out for us please I'm G fill this now you're a good man thank you sir so yes sir any other questions oh I do have one
other thing from my driveway just to let them know I am 100% disabled V okay sir thank you sir all right come on Leander then we hear from the wood so I know we gonna have budget
discussion again but I wanted to see if if I may be just throwing out there uh if there's any possible incentive programs we can come up with for not I know we have the small business grants but maybe uh something more specific for
like restaurants or um retail if we can possibly explore that yeah I I think I think that the uh upstart Coco is available to all businesses all businesses they only there's certain ones like um I think
like liquor stores those types of things it does not apply to but retail and restaurants it does well that's that's only $10,000 Grand I was thinking something more bigger like chain restaurants or something like that
yeah um you said chain restaurants I don't know that's correct term but you you know yeah yeah it is I just didn't hear you okay I got you okay need yes sir thank you thank
you you're quite welcome and I like what you guys do over there that corner High because people don't stop that stop SES and then may yes sir
you're talking to somebody in Ohio not local and they really don't want to do anything basically I'm here to see if I could get support from the board and it's money already set aside you don't
have to find the money it's there and the first request is uh something that I had mentioned at the last council meeting and that is the expense for security guard uh in the downtown area
that can assist the police department uh there is 71,000 change every year that is put into an account for this purpose and uh it's actually cheaper than actually hiring police officers to be but uniform
and give the same presence and we're going to need to service the area because of the number of residential units that are going to be there I added it up it's almost 600 residential units Bank of America the five acres on Ros
Lee Jones uh and also what's already been built in BR down the street so we we got a lot of people that are going to be residing there so I'm hoping is there discussed this with everybody including
the city manager uh and I did exactly what the mayor wanted me to do was to talk about this subject about doing it and I'm just hoping that there could be a position or consistence that uh we could at least start and we're not stuck with it if if it doesn't work you change
it but I'd like to see if I could get a consensus to have this approved and that's my first question um we will we will address your concerns Mr
Greenwood um it's not falling on death ears is being recorded so we'll we'll address it sir so you want me to give you a little more time sir yes sir another week um next budget meeting all right that's next
year listen I used to be on the counsel not next year the budget meeting now we have another one used to sit right next to me so yes sir but I'm saying there's another which is March yeah we have another one man yes sir it's not next year that's
good Mr the other thing come on with your question man your time is up you got 29 seconds go ahead go ahead well golf cart we've been talking about it over a year Joe Whitley found a way to solve the problem because everybody that's
driving around with the golf cart right now could be arrested Joe Whitley went to North Carolina got a tag he's legal now and that's what I'm thinking of telling people to do including myself you can't no man you can't do that he's got a tag on his car right now okay
brother so I'm just hoping that we could look into it to make it legal we're talking about a $30,000 requirement for the attorney to look into it and I'm just hoping that this is something that we can go ahead and do it's a big asset there's a lot of people writing golf carts all over the
downtown area and I don't want to hear everybody getting tickets because basically they're driving illegally this is not rocket science and it's simple it's easy do I have consens on that next meeting March okay I'll be
busy aren't both of these CRA issues well I was told to go before the council I did do the C the council says the final vote the council's the one that voted the money sir to be sir will take Mr C man yeah so the security
officers in Coco Village uh I'm I'm actually going to bring that item to the Coco Village crra um because that would be in my mind the the most appropriate funding source there so so it already uh intended on
bringing that to the next CRA meeting and then the golf carts uh the legal research on that has already been done and presented to you guys and so um you know remember you got to do the
the Citywide study right and you can only regulate um a certain type of golf car and you can't regulate them on state roads but but the attorney who actually wrote the uh information is here and so I'll let her expand if she wants
to um I think we we uh already allowed so I don't know what kind of you know ofle anyone driving um those do need a
tag but golf carts and and so I think if if Mr Whitley has a golf cart or whatever it is with a with a tag on it and it's a it's a a current tag and it's out of state there I think Commander Mara has other
priorities well it needs to be equipped with um with windshield wipers turn signals lights sir please thank you sir for command and that was it any other
comments CB food truck conversation a part of the CBD so we have we have we have a current business wants to do food trucks they do food
trucks COC but 9.9% of time 10 so majority of the businesses that are downtown Curr are closed at 9 10:00 and so I think the way the C was R
before was because businesses downtown rightfully so they didn't want to compete with food trucks I get that but there are some businesses that use for example dirty they use food truck they're outside of
cvd by 700t or so and so I think just certain things that we just need to look at with the CBD and also Citywide inside of our C you're not allowed to have advertising um devices you know the
little blow up things that with the little man technically you can have you can advertise just have attention seeking and we don't know what that means so a particular business got coded they got a violation
for that particular advice but it's not really clear on what that advice really is so I think we just a few things we need to look at okay it is 8:09 Cher extend the meeting until 8 somebody might just talk up some more
then so so are we okay with city manager bringing that bringing a Cod conversation back dealing with atten attention seeking devices and CBD food
trucks is that it so the discussion would be food trucks after 10 uh you wouldn't need a special a special um well food trucks after 10 well not well no this let me just say
it this way so it is in the central business district Coco Village subdistrict you're not allowed to have food trucks what you're suggesting is that that be modified amended revised to
say you can have food trucks in that district and subdistrict after 10 pm right because it does not affect those restaurants who are open from 8 o' in the morning till 10 o' yeah and then the
other the other the other issue is the type of sign Banner attention seeking sign which is a somewhat a matter of interpretation there but but again
um I think the code is is pretty clear on that but but again just to address to to for you all to have a discussion on that section of code okay is that it chair change motion to
adjourn got a motion on the floor by Deputy Mayor weeks second by the chair all in favor to sing I