You ready to start? All right. Yeah. Thank you. Please stand also. Compliance and notice provisions of the sunshine law by adopting prior to January 10th of this year resolution
prescribing the dates, times and locations of all regular meeting. This meeting is one of the meeting such resolution. The copies of the resolution were filed. So once again um public comment is the beginning for working sessions and then
we kind of work our way through. We have discussion items. We also have the ordinance and various resolutions. I just want to kind of explain why there's more of those happening at the working meetings this this month. Um our regularly scheduled commissioners
meetings usually the first Monday of the month except the first Monday in April is the Monday of spring break. Um and two of the three of us going to be uh away for spring break. So we moved that meeting to April 13th which has
cascading effects. Um so that's why we moved some resolutions and are introducing an ordinance. so that we can have a second reading at our midappril meeting so it doesn't get us behind. So he will see more things than usual for ordinance and resolution. That's that's
kind of what's going on this month in particular. Um in addition, Jim is here on the phone. Um so he can discuss I know he's gonna have the same from the vote. Correct. He can take a vote. >> He can take a vote. Okay. And then he'll
sign those. All right. just so everybody knows procedurally what's going on. All right. Um, so I'll officially open public comment on any of the discussion items or general items that people may have. Seeing none, we will dive into our
discussion items. Um, first off, we have our first our first 26 count form coming up in March. So, I want to see what topics you wanted to discuss. Um, I know it's usually um a Q&A and I want to keep that format, but I I figure there might
be, you know, um, some updates that we want to make sure everybody hears about. Um, Jim, is there anything you want to put on there that we can kind of prep in like a PowerPoint for you or if there's any kind of printed materials that needs to get together?
>> No, no. I think the value of this is to have people talk about whatever they want. >> Okay. All right. Um I do want to provide just a short update at that town forum last week. Uh Cass as well as myself and several representatives from the school
board had a meeting to discuss the safe routes to school. Okay. So we are still waiting on that final report but as we're waiting we um decided to take a look at the recommendations. So a member of the bureau staff is putting together those recommendations and together with
the school um the school district and the school board looking at what we can accomplish now. So as a reminder that report is 100 pages. It's very long. Um and at the end is a consolidation of recommendations based on the properties
of the schools. And so what can we work together? for example, lowhanging limbs that you know perhaps the our public works department could help with or something that the schools could do together. So, we're going to look at some uh kind of low hanging fruit quick wins in the meantime while we wait. But
I'll give that same update at the March 20th forum with in partnership uh with the president vice president. Um I will likely give a small update to rock the block. We have our first organizing meeting next week. um just so
people can hear more details about Rocket Block, the date it's happening, um the different partners involved. Um just it's the first time we're doing it and it's a one it's a one-year event um so I'll probably give a short update on that
um as well as a short update on um the events going on in the pocket park. you know, give the full little promo on our 19th annual um festival. Um and then followed up the next week
with our buying um event in the pocket park and then the green team's clothing that afternoon just to get it out to to more people. Um just to go back to the safe house. Um we don't need any supplies or any power for that. Okay. So, ours will just be an
oral update. Great. I just want to have a little agenda and then of course we'll leave the rest of it as as a Q&A when people want to ask us questions about. All right. >> So, uh this agenda item was put off by
me. I went to renew my dog's license. My dog is 14 years old. I I got this dog when we came to Hollywood 15 years ago. And I've always um sent this via paper and I just wrote to several staff to say, "Hey, what could the process be? Do
other towns do this online?" Um so I think the question was reaching out. I think Cherry Hill has it online, what the cost would be, how we can make some of these things a little bit easier for residents so they can attack it separately. Okay. And sure,
I don't know if you want to go first, but we notice that they use a specific software, it's very likely that Cherry will use that software for several applications, right? And it's like it's becomes like a cost benefit analysis, okay, for this just for or using
multiple spots. how they reached out to our investor and I reached out to Brett Barly. Is it that they use this software for multiple applications and then also having to use it for dog and pet licenses? Are they a lot of use? Is it
just small percentage? Is it worth it plus the cost? And I kind of asked the same question. Apparently those numbers back to you. >> Yeah. Yeah. They're they're pretty large. Yeah. Software companies are typically municipalities that have them
have those kind of program service. A variety of different things within the municipality. typically they're a large kind of package. It's not like a oneoff kind of thing. >> Um so how reminding the software that we
have for water and sewer with that's with and that's through Edmonds. Okay. And the problem is that vengeance does not have an option for pet lices. Not not as
it's just also reached out to see if there was something other than right. >> So we're not looking at to see if it's like part you already have a semi suite with the tax payment system and sewer and and uh water. See if there's
something that's kind of in that vein. um and then see what it costs because you know I have $17 per license fee it's I'm a big money maker like what $2 up I think $50 a little bit more than that and our count's down we're down to about 100 people
>> I think also like if we can we get that doing something that's the count >> 100 people have done their dog license >> maybe 125 >> a lot more than 125 yes I where they literally will like people's
backyard like do a manual count in the public but >> okay well perhaps if it were online maybe we'll see from Cherry Hill what they have to report for online maybe would have more participation and it's helpful to know um Where does that money
that information goes to the state, but it helps us to know licenses go to the house? Does that go to the fire department at all? >> It helps pay for our um animal control and we get um bill from uh veterarians
for when adults, strays, wildlife are injured and they have to go to the vet to get either treated or euthanized. And those Am I?
>> Yeah, absolutely. Oh. Uh, also to like um pet someone from Holly and have been and that's also a big health public health situation. >> Yeah.
>> Oh, sorry. Well, traditionally this has been a paper. You send it into the burrow or take it to the burrow with working hours which of course are bur on the side entrance. The 88 entrance. Okay.
Okay. Well, let's see how much it cost. If it's cost prohibitive, of course, we don't want to do anything like that, but just thinking about a little bit. All right. So, we're on to the tree application, which we talked a bit about
and wrote up for us last meeting. Um, I took a closer look at it. I have some questions. Um, so the way that I read this is that there is a fee for replacement is only charged if the
replanting as described is not taking place and also if it is not a hazard tree. So a hazard tree is either dead or dying and you know falling over then we there's no fee. There's no uh either application fee or responsibility to
replace and I think you get five of those for five years >> or an invasive or an invasive tree. Okay. Yeah. So those invasive trees down without a fake um if it is an alive tree >> um and it's not an invasive tree then
you need to pay the acquisition fee and either replant on your own property or if you don't have room to replant then you can pay to have replanted elsewhere. >> Got it. Okay. So the shade tree would like to increase those fees. >> Yes. Yes. Okay. I was trying to
understand better who actually ultimately pays that fee and it's someone who takes down a live tree. Yes. That is well. Yes. And then chooses not to replant with the correct number of
trees that would over time and it's you know it's one tree depending on how big the tree is, how many you have to plant and that then turns into what you have. Okay. you were unwilling or unable to do so. Okay, so that you actually
answer my second question. Out of the 37 applicants from 2025, 20 say that they didn't pay an application fee, but that's because they were taking down a tree that was either dead, dying, or a invasive species. Okay, great. Um, so it
looks like less than 20% of applicants last year paid the replacement fee. Um, just to kind of put in context when we're talking about these fees, what how many people actually can actually get it. Um, the replacement fee as it stands
right now, there are four categories of of sizes. Um, there's 100, 200, 300, and 400. The contention of the shade tree board is that you cannot even buy um a m a seven a relative
mature tree of like the highest category of $400. It's just not enough um for that. And so they have and here's the here's what they would like to increase it to. I think that there is a a middle ground here and I see what they're
saying. Um, but we shouldn't be if if we have to replace these trees, we it shouldn't be coming out of the pocket for us for someone who's taking down a live tree. They should have pay what it cost to replace that tree. I think these increases are a lot steeper
and maybe it's something new over a couple of years. Um, but I I think some sort of an increase from where we are now is merited, especially for um for categories three
and four. That those are just bigger treats and like $300, $400 for big trees. It's not even going to scratch the surface. Um, so I
to find a middle ground, I would propose $150 up from 100 for the smallest category. Um, ex uh see 2. So it's actually it's going
up $50 on what we have now um for the first two categories. So 150 for category 1, 250 for category 2, and then I just love to hear some feedback on categories 3 and four. >> What were the proposals for 1, two, three, and four from the chain three?
>> Uh 300 for category 1, 600 for category 2, 900 for category 3, and 1,200 for category 4. >> And they're currently 100, 200, 300. Correct. >> What's the dev category 4? uh 33 in or
uh sorry 33 inches or greater. Yeah, it's big. >> And 400 for that really doesn't matter. >> So if you're recommending 150, it's um Well, why don't we just cut it right in the middle? If you're saying that we want to do this over time, do you want
to just do 200, 300, 450, 600? >> So coming so like right in the middle of the two from the previous to the proposal, if you're saying do it over time, just do 50%. So from 100 to 200 um the middle would be uh it would be 300
50% of the new one. >> Okay. >> And then 450 then 600. >> Correct. >> Okay. >> And then we could increase them over time and go back to the sh. >> Yeah. And I think Gretcha does a great job of of having uh the tracking of what
happened at 25. How many of the trees truly were I mean were were live trees that needed to play the replace and actually had paid for the replacement instead of doing the planting like having that data year over year because this is one of the first 25 the first
year having yearly compare apples to apples. >> Okay. Um Jim, how do you feel about those those increases? >> All right. I added that so we could up for the next meeting that change
>> and we would increase them to 27. >> No, I mean I mean you were saying over time increase them to the full amount. What is your thinking in terms of when would that one year, two years, three years from now? >> I think it you know the beginning of 27
we look back at 26's data compared to this. We talk about we see how many applications we're actually talking about. Um you know there's only and how many of we're like in category four. We're talking about category 4 being the one that's truly is out of reach where
there was a single category category 4 tree brought down. You know, it's the penalty for not getting that's what we've been doing get the you know get the permit after the fact then whatever they
had to call like papers like said Yeah, I know. >> Everyone just said, "Okay, okay, do what I need to do." >> Yeah. All right. Okay.
All right. See, that's why you say next. Um, so it appears I know that the building that the village is currently in has been for sale for a while. >> Yes, for sale. So, yeah, the building is
for sale. Um, and I guess maybe their lease is up. I'm not sure, but the businesses weren't for sale, just the building. Um, yeah, I know we talked to different developers that were interested at one point or another whether they would stay or not. So, it
appears that they are considering moving across the street. Um and so it came up that because they also offer massage as one of their many services um that that is a
use in so yes so uh I have the email so we talked to our planning board attorney bad and he mentioned that there that for example Cherry Hillers they have an ordinance
that mandates that these kind of facilities have to be licensed by the state >> and if there's something that you can add like a therapeutic massage by licensed massage therapist and health related professional and I wonder if that's something we would want to adopt because I think that health related
facility with licensed professional I you know massage being a prohib use probably made sense when that was written originally and what massage meant um or can mean um understood but I wonder if there's a way we can work it
in so that places that are like 10 years ago >> right around that time >> yes >> yes so would this kind of language have addressed the historical issue
I think so. I I mean it's certainly um that certainly when the board has granted uh use experiences or massage those were the parameters that the board used was are you licensed? Is this in conjunction with other therapeutic
treatments such as physical therapy or there are spas that happen? You know, but all of them were asking are you licensed by the state of New Jersey and are you know what type of massage? They were they could give testimony
>> without the massage. So to go back for a second, the village wants to go to the 900 building but currently has to go in front of the court for a use because massage is prohibited. Correct. But if you change the ordinance allowing massage with these, they wouldn't have to go.
>> Correct. If their version of massage standardized, >> right? So I mean they have lactation consultants that are certified. >> Yeah. >> And that's what they gave testimony at the board when they were there at the current location. Those were that was all the testimony. But because of you
know land use and the way it has Jersey right >> the variance is tied to a specific varian to the business >> and I and so I think it's merited to go in front of the board but this just
feels like something that we should you have a license and you and then you that was part of talking about updating some applications on your end that you would then be able to see the license number and like have that people when they apply um a lot of applications
>> no other over time we have and there's quite a few in town that had to go to the board and that are now there's quite a few salons um there are some other therapeutic places that did BT and have massage. Yeah. Jim, what do you think?
>> I I think if you want one or it's fine, we're going to change it. We do it periodically based on how many cases go of the the planning and zoning work or barriers relief. You know, it makes sense to just change it. You should just refer us to the to our planner to give
recommendations about where it should be changed. Yes. >> Okay. All right. Um, so that would be talking to Annie and >> that would just process though takes some time. It's not going to help the
>> Right. Right. They're you know unless they have a over six month timeline >> lead right. >> So what needs to go into the ordinance? You're saying just like the specific areas of town business.
>> Yeah. So why does that take four to six months? >> You have to have to introduce it to >> right first reading. I understand first and second reading. Why can't we do that next month? because Ashton needs time to it takes four to six months to do that.
You know, it take, you know, it might take them longer than April. >> Yeah. >> We can't just put in the ordinance. We we have to have a planner say where it is. >> You don't you don't have to. Okay. But
for, you know, doing a proper planning of it, it's sure good to get his advice because um otherwise should us pick it. Yeah, let's do it there. I'm not averse to asking for advice. I just was trying to make it move faster.
>> Well, the change in the zoning in in parts of town to get done over in the next two to four months is, you know, it won't help this applicant, but moving pretty quick. I I think
>> everybody else that has ever been going in and they have experience has gotten the experience. >> Right. Yeah. Understood. >> Right. >> And I I think honestly just showing that we have seen that there have been multiple applicants and if they have this then graduate would have the
ability to you know verify that they do have these that they do have our license and then they get to us to go for the right. make application without the massage use and then once it's adopted like they could they could apply without
the massage currently >> and I could approve the the permit and then they could add massage or reapply once massage became okay and and that was one of my points in the email was that we don't we were just hearing from the property owner we didn't even know
if you're going to carry out a massage because maybe they don't have a massage therapist that they work with anymore because they found that it's not you know other parts of the practice were more involved and they weren't catering to that. Not knowing exactly what they want to move forward is also a difficult
part of knowing how to fix this. We don't know if they're agreeing to get moving language to see if that makes sense. >> And just to reiterate, I mentioned this before. I just want to talk about this
one property, but we're talking 99 like we've changed periodically. We have changed what uses are permitted there, right? because the office use you know an office building and what was permitted there you know things didn't change like it's been it's been different been evolving but for you know
you guys just know there will be another one >> right >> won't be won't be permitted and it's kind of the same they can go get married you know pretty quickly if everybody's you know the board's on board with it but but if there's going to be a major
change like it just takes it just takes a little bit of time to make sure we're, you know, we're we're doing it correctly in terms of traffic, you know, who's coming in and this case the licensing of it. >> Um because there have been facilities in
the past where there were not, >> right? >> And we've had applications that did not make it work because they were not licensed. But you would also have the ability some talked about is that if the zoning were to allow it, you would
then be able to oh you're not a life professional, so you don't meet these criteria. >> What we discussed was that with more than anything, >> right? application. So they are attested so that they report that
>> correctly honestly define the business as being one that's performed by professionals. Yeah, I would anticipate >> All right. Okay. >> All that. >> Yeah.
Put the snap coordinary coordinator position on here. I don't know if that's maybe more uh Yeah. So Kim and I met in February as usually to sort of discuss their needs. It's actually been great but it's tricky to film.
>> Mhm. >> So we have like two part time people. She also has like a like a setup assistant. Um, we left that meeting potentially discussing like the person who does a setup in a breakdown is not as needed for the market hours if they
set up for breakdown. So we might try to find a person set up breakdown then do that during that period. So like so she was working on job description. I actually texted her this morning. I might try to catch up with her today by the end of the week or she sort of clear.
>> Okay. And I heard there was like option of it maybe being more than one person. >> That's what we did. Yeah. >> Okay. Um are any of that? So the hours obviously would be the same but the salary is the same. Nothing changes
budget linewise. We don't anticipate. Do you want me to come up there? Um broke down two parts. First a programming update and then update on the mural and RFP process. Um so on the
program side thus far since opening we have mostly done programming internally. Um we hosted six larger scale events and a couple smaller meetups such as game nights, yoga class, stuff like that. Uh our current programming model
is like I said generally where I live but then we have an added opportunity for bid business members which is our downtown management corporation to host events popups stuff like that. they can express their interest through
a Google form that we send out through our bid newsletters and communications as well as talk about in our general meetings. Um, and it's just a general Google form information what their staffing needs might be, what their space needs might be, what season
they're looking to do stuff in. Um, we've seen some early interests in businesses like our collection is coming in. They would like to do some kind of donation of sale. She does installment of composter systems in restaurants throughout the
ocean city where they have their original location. So she would like to also start doing that here. So love that. Um karate wants to do like a six week session which would be something along the lines of like tai chi. So great for
seniors, great for adults to be early in the morning before work. Um so we're seeing some stuff like that come in. And then we also have several events already scheduled there like you said our second Saturdays are going to be taking place um you know we're going to activate park with kind of more intensive popups that
we used to and we have our nothing event scheduled there we activate for several events throughout the year. So ways that we can kind of expand the program right now are to also bring in our community organizations I think into that Google form sign up process um
places like collective flag sign up for the yard sale on on this night table stuff like that. Um is sorry is there a charge like with the karate when they have their event do we charge
them? >> So the goal with the pony park is to provide you mostly free program. >> Okay. So generally the bid would pay an instructor like a nominal fee or something. That's how we've done it so far. >> So the bid pays the instructor to
district. >> Until now they have not. We can certainly do that. We always did one fairly low cost order just to make accessibility to do low or no cost. >> Yeah. >> Okay. Like we did the yoga class with a
teacher from her directly and then we sign off everything and she um she gave us her right. So um but that's something consideration street
elemental budget. It's really a downtown you know economic stimulator. So a lot of that funding should kind of come up from bid but we can look at that and then also to partner with fire
departments. So partner with library with fire police um something that any events that they would like to post there obviously make that open communication out but that's an option for them. I'd love to see some regular events from the library and story timely
running outdoor story time like that. Um and then also a big idea for the program is to kind of have recurring low lift programming. So that is like eight. We had a couple of those last year that was fun
games. Uh yog fitness classes like we said um small creative or experiential meetups. who want to use the space as clean. >> Yeah, exactly. Super nicer.
Not yet. 32. >> So if so you're saying right so far it's been this Google form just bid but expanding to have a Google form at your feet live or girl scouts or whatever not for regular meeting but like if you wanted to come and post something they would use this Google form.
>> Yes. Okay. And then we should utilize a Google calendar of some sort specifically for the pocket part that internally we have access to. So we're not double that department I would imagine access to the primary like
personally um just things are appropriate obviously you know anything crazy exactly and you know we I do think it's important to keep it kind of specific to
that because once we start allowing you know we we made a decision shouldn't be getting part. You can't rent it out for um >> and things aren't for sale. So, you can't be like I'm selling my jewelry. >> Exactly. Unless it's like second
Saturday and we're having an event and you're there in conjunction with something where we're saying yes, that's okay. Um you know, usually we're activating that space for second Saturday. So, we tell the second Saturday vendors like this isn't really part of that like you should go to a new
space. Okay. Um the only other thing I would bring up is two other things. One of the initial ideas was considerable movie programming. We had these screen is super easy for now. It's always been very successful. Um probably last year
when we were doing one of our movies by licensing companies for multiple hundreds of dollars in order to show the film, we' already publicized it, so we didn't want to publicize it, so we paid it. Um, but looking forward that's something we're going to have to take
into consideration because I believe a lot of these companies are moving away also from like a blanket fee you can pay which would be a great solution but from what I understand it's almost been that. So if we're looking to pay multiple hundreds of dollars to show you have to
really consider like if that's a good investment that's return >> on that on that front um how does it work especially like a world cup and I'm sure the idea of watch parties and
things like that um is going to be a conversation that's moving. Is there any way like could the burrow get a an account like a you get a lot YouTube TV kind of thing? >> We show we show games from the World
Series when the Phillies were in there. somebody had an account going forward a because I don't want to get hit with any way for us to get a blanket coverage like we do for our license for music
professionals that part of Um, and then the other piece I know have been asked about as a potential addition to the pocket car space has been food vending considerations. So at this time, as you guys know, the
bureau has an ordinance that prohibits mobile vending units. So right now that includes any food trucks or mobile vending units unless we ordinance. We have had feedback from local restaurant owners. We had a restaurant two months ago. a few months ago um with
all the restaurant owners we did bring that up they did indicate broad concern about bringing in outside vendors um that's been a long time you know kind of back and forth and we do hear from the business community that there's concern about bringing in competition
um I think a balanced approach could be you know kind of continuing to welcome outside members to our larger festivals farmers markets things like that and allowing local bid businesses and restaurants to as the womanized things
like if we're saying a taste of head or something doing a small pallet therapy support I think that local businesses should kind of have right for refusal for something like that especially as
the park's intended role is really an economic driver for our existing businesses um so I think it's kind of defenses requirement zow
food trucks in park but not downtown area that's something that a general we general insurance. >> And just adding on the food trucks from like a fire code perspective, there would be permitted requirements. There's
fees and like a lot of that distancing and stuff like that is covered by the fire code, but like it would be an extra step plus inspections for every time that the truck. >> Yes. So, I know that we confirmed a restaurant meeting um I'll make one for
the next week. So, I I don't take the temperature again, see where they stand. But again, with my but my recommendation says that, you know, we're going to continue to hear that there's concern about competition.
Um and I think that it's important that we listen Um, how can the public learn about the program? >> So, well, I I should add, we did add there's a copy of our page on the website. So, once we get everything kind
of going again, we should regular habit of having a schedule there. prior social regular updates for things like that and then obviously whichever group or organization might be using it. I
really want to figure out how to get set as the location. So looking at that to make sure that things like that. Um but I think if we really just kind of look at it as three parts of like the internal committees and organizations and community
organizations we get out there all of them and really activated have a good calendar like introduce one >> just to see how much space like how much is taken up by do we have enough I would
say that community organization is So that allow us to say >> right and then what how are you saying yes and no like what are your >> yes so that's the definition put on a maker effective >> um >> yeah so I think We should
refine the approval process if that >> I agree that we put out there. >> Yeah. Some legal red flags like we don't want just like a pink group. >> Okay. >> Great. the legal
that process. >> Yeah. So, we'll continue outreach um hope to pilot some of these recurring programs to see how that you know if we build that consistency show up our first >> I'll be licensing options and see
license process and then I will start putting a calendar together. We can we don't have so I don't Is this ever part of the the app of having like an actual town calendar event calendar
that would be a huge part >> you know and I did um I was I circle back with them I have some assets that need to deliver to them but then once we get them everything they need they said it's a 75day
to turn that around so we're ready to come back to Um, we could have local films like stuff from the high school in the local film. >> Yeah, exactly.
>> Yeah. while we're figuring out >> some locally made high school >> movies for the mural and part updated edited version of the draft RFP for the mural that's going to go on the
wall at pocket park where ground is uh it just offers us some additional protections what I understand I'm sure a little better those protections. Um, I have a basic timeline set up. So, it
would be announced to the public at the end of this month on March 30th. The process for the call for applications proposals would then be due April 27th. So, end of April, there would be a oneweek
compliance review period where I would just look through them to make sure that they meet all of the application criteria because that kind of um the following week would be scoring and a short list development period. The week after that would be
notify your finalists and conducting any interviews if needed final selection by May 29th. did include a week buffer there being realistic. >> Yeah. >> And then that aligns with the June 1st commissioner meeting potentially be
awarded >> at the first commissioner meeting. >> Um we had talked about um a public arts committee. >> Yes. >> So who is on that committee? >> So I first looked at
solidifying type of people you know what roles we want to have. So I believe it should be director of business and community development as a chair um to bid representatives and announce at the general meeting 324
to get applicants for that. Uh one person who is a local professional artist of some kind and then one person who is a community arts or cultural representative talked about having potentially civic collective who helps with a lot of the back if he's
interested. He has a lot. He might be like, I have too much too. >> I'm sorry. Is this the selection committee or Okay, >> this would be a five person selection committee. than that. >> No, that's not yet. >> So again, this could be
talked about at the general meeting on 324 for those two members >> for the two bid representatives and then we just have to make a decision if we want to appoint professional artists just for bid or if that's something that we want to
publicize and ask if there are interesting community members for transparency. these lens the process. So I'm open to doing that. >> I think that sounds like a great idea. So it's an application to be on the
selection committee. >> Yes. >> So it's not someone who's going to apply to have the mural but who's interested in what that might. So any kind of other artist for specific criteria like you do for master ste. Um, so I think that's a pretty balanced
approach. We're not involving any color in the body. And for this first one, reminder, you have parameters from like the theme. >> We do. Yes. Um, which makes that a lot easier for us going first time because it's very laid out for us. So there's
design direction, there's the whole application already done, there's a waiting system, a point system. So it was a lot of the work is kind of done for us there, which is great. Um, >> is there anything else you need from us? That timeline sounds pretty pretty spot
on. Anything else you need from anybody here? I think um I will work on communications for it for announcing to the public. We should all as a body look at the RFP and make sure that we're okay. Um, the language and Caleb also
provided a draft of what the public notice for that would look like. Um, so as long as everybody that we're publicize it that will go on social, that will go on our website. Um, I will probably also
get that out to local media. That's the kind of thing where I get more coverage or something like that. >> For the application to be on the committee, do you just want to use like a Google form or something make it really easy for yourself? We have
I'm gonna look at it because if the request for proposal is a very Yeah, that's probably right here. We'll just take those exact questions. People can
upload certain things. I believe some materials we will have to So here's where we have public notice. Will this be treated like a normal a bid where people have to come in and actually bring for packets.
>> So, so that's how I've designed it. That's how we follow it. committee does all of the judging and they are going to be making the recommendation commissioners and that's how we'll handle
the actual commissioners the recommendation selection. So in that case, we don't need any kind of digital application for >> you. She was talking about a dig artist. >> No, no, no. Oh, that's what they're talking about.
>> The true RFP process. >> Sorry, I think we're talking about your thing. I don't mean >> for the committee. Yes. >> Google form. >> Yes. Great. >> Then we can just committee Google form. >> Yes. Actual submission of our five copies.
>> Yes. Yeah, for the selection command, you can change this. For the draft, I just put in two hard copies and one electronic copy. It has not wanted to do that's totally up to you. >> Okay. All right. I was >> Yeah, for purposes of just,
>> you know, for two more copies, realistically, that's for physically review electronic copy just for backup. But it needs that.
So we'll just have to agenda for exempl I I emailed um the commissioners and Cass as well as Lindsay last week. I had a friend that reached out to me over the summer um really making the pitch that
as as a burrow we have you know a lot of our rec programming is geared at youth um we have community chorus we have community theater but beyond um some activities that take
place in this building um cherry yoga there's not a lot of offering for active older adults. Um, and so this resident has experience, a lot of experience uh,
cultivating and hosting farm to table dinners in Lowden County. Um, I did bring the black about this big of like all the accolades that running this sports event. So her idea and her ask um
and her offer of work was to host a farm and table dinner in town um at the at the right outside like in the fall under the stars um earlier in the day 21 and above. So not really kid
not a kid-friendly event but that's okay that everything has to be kid-friendly. Um, and like it's a community building, you know, think one gigantic long table, family style, getting to meet your neighbors and, um, having a night out.
So, her offer, and again, this is something she she wanted to be here tonight, talk to you all about it when she's on a trip, um, was that she is willing to do all the organizing for the event. The
ask from the burrow is for help with ticketing, um, help with promotion, which is a big thing for an event like this because you you want, you know, you need, it would be up to 100 people. They can't can't really accommodate more because of the the community vibe of having you can't
have, you know, a table be a wall. Um, so that was her her ask. um if it feels like it's too quick to do something like that this fall, if it's feels like it's too much of Lindsay's capacity,
um knowing that someone else would be running the majority of the work if Lindsay wants to know more about this as to whether you say yes or no, it's like, well, I don't I've never run something like this before. Is it just comms and selling tickets for this? Okay, I could
do that if you're looking for. So, uh, um, I just wanted to bring that to everyone's attention and see what their thoughts on it as an event was, what questions you might have. Um, I have like a full XL on the costs and, uh, if
we can sell 100 tickets. I mean, it it'll come out even. It's not to make money. It's not it's just to host a community event for a segment of our town population that we don't I
think at the moment have um offerings for you older adults which you're qualifying as >> empty I'm sorry or 21 and over >> either I mean like it's just you know adults >> adults just so is this an event that the
burrow is paying for sponsoring or is this an event that you uh collecting ticket sales. >> I think the idea that the the burrow would hosted there would be a ticket price of the event.
When you say the cost of the event, those costs >> the the restaurant like the cost of the food, the cost of the venue, the cost of the labor for like the waiters and the rental, but the cost of putting on the event. >> Okay. Yeah. There would be no there's no salaries here personally getting paid to
do any of this. is just to pay the restaurant the restaurant the food and the servers and >> but what we have to wait is the burrow staff >> is the staff just to as a consideration because even if the burrow is in some way supporting the event range ticket
rises for like 75 or 100 bucks yeah >> sometimes in doing this for >> it's easier to take go out of it and I'm not against it there might be a way to do it >> but you might also want to just consider charging 125 and it being a private It's the same thing. And then as you
guys learn, it could sometimes be trickier when we get involved in collecting funds and insuring things and all that sort of stuff. So that's for a little bit more money. It could be or we could be involved. It could be a little bit less and you know it could go either way. But sometimes we
tell people when they come to us with ideas, we say ultimately it might be easier for you to do on your own and not say Jim What do you think? >> Um, I say I think this is a much crazier,
harder idea than you or this this person that's volunteer to do this like has any idea it would be. There's that and a dinner for 200 people on the front
lawn of the Scottish right. Um I see that they say, you know, the the Michaels, you know, is real enthusiastic about doing it. Like I don't know that he's gone through like where is he preparing food? What has to get
transported where? How's the bar getting set up out there? What? Like it is we we run the the the snowball, right? The snowball that gets done inside started as a gala for adults.
Um now had that okay and it was horrible. Started out was toughness. um that it is an enormously labor intensive commitment
um that we, you know, we eventually, you know, do for a year or two and then we rolled it into the white dinner, right? the dinner of white, which you know was the greatest event like that for organizers ever because everybody brings their tables
and brings their food and cleans up their stuff and takes it all home. Um, this is uh like it sounds wonderful. It sounds great. Uh, >> but the lift is a lot heavier than >> a lot of work. Oh, like
what a lot of work. Um, and it's whenever it does get done, that means does that mean not operating that like it's just it just sounds my fingers, we would do it every
Saturday night. But um the reason it doesn't happen is because you know I'm going to pause it but that's it. >> Okay. I appreciate that.
Is there anything else we have before action items? Can we Jim, can we discuss um you and I have been discussing over email I know you're out of town about the proposals for the fire department. >> Yeah. So I think the fair where we are
we kind of we got some proposals in therapy. >> We've kind of narrowed it down between the two of us talking to two of them and we're going interview those two and I think we're um you know doing enough work at the you know at our next
meeting. Yeah. So, we received nine and they vary greatly. Yeah. They vary greatly in cost, but um the two of us vote um and there are two. So, what do you want the interview process to look like, Jim? Do you want us to vote at the end? >> We just we just have a lead or whoever
set up like Zoom or like talk to everybody and just, you know, just have conversations. That's it. >> And who would be present at those? >> Well, you and me and I don't know. people getting the fine of Cassandra. I haven't really thought it through.
>> Okay. Um, how do you feel about Chief? >> Um, I I would I would prefer not, but we can certainly talk to him separately of his thoughts on the two. Um I like I kind of want to get like a review of everything and the department in general
no offense but I I would rather like have just a discussion with them to do that from the governmental level to look at the the department. >> Okay. Um so we'll set up those. The only thing with the April meeting is that we're not
meeting again as to take action until April. So but we would potentially award the 18th. So we would essentially award that contract um at the April meeting and the two that we were looking at both for kind of a threemon timeline. So it
was awarded. >> Yeah. >> Has there been a whole there been a whole flurry of setting up a special meeting to introduce budget? >> Yes. >> That was Yes, that's going to be the end of March. There's so many meetings. It's
uh it's going to be end of March, early April, like March 31st. Okay. >> Can we go? >> Yes. >> Okay. Um because the two that we were looking at that are both under budget, Daniela,
um are um had like a 90day timeline. So potentially if we award it into March, they would work April, May, and we'd have a report in June. >> Yeah. >> Okay. >> Okay. So can I can I ask the um with this
flurry of meetings to introduce the budget what's the size of the budget? Are we is the 225 for the school district? >> Yeah, >> it is. >> Yes.
>> Okay. What was that? And we had we we talked about it last last open meeting and you made your case and Amy made her case and I made mine and we don't you know I think fundamentally it especially with the
looming um construction for affordable housing is going to happen on the water tower that will likely end up in being a pilot. I think it's very important the public trust that when the bureau says like
here's this amount and it is going to the schools for the lifetime of the pilot that we're not going to say but this other thing happened so now you're not going to get it. Um which and I and I I'm not saying that that's happened last year. I I don't want to imply that
that's what happened last year because last year was a very extraordinary circumstance. You are >> No, you're directly implying that that's exactly what happened. Okay. And you're not taking into account that that they, you know, increase taxes 4 and a.5 mill. But that's not my question. My question
is when did you and Amy decide what the budget's going to be? >> We have not meetings for where we >> correct. We have not been there email scheduling when we're going to introduce the budget. So you've decided this.
We have not separately discussed it, but I think that we both made our intentions clear at the last meeting. My other my point, my thought is I saw earlier this week that Collingwood is receiving $300,000 less from the state.
Their state budget just came out. Um are some of our surrounding towns because they are contributing a larger percentage of their municipal budget to the schools are getting money like Hadenfield. that that you you're the Hatfield municipality
is contributing zero to their school district. We're you guys have just gone over the same stuff that's just not accurate. Okay? It is wrong. It is not accurate. And listen, colleagues with budget, you
know, got to see our rating the rating agency review. They because we kept the budget flat last year and we did that because the school district was raising taxes $4.5 billion
dollar. Okay, we did it to help the taxpayers. But but the rating agency has dropped the outlook on the burrow from positive to stable. Okay, that means
that there are signs that we have discussed that are after last year they increased taxes four and a half. this year. They're collecting the 4 and a half again plus going to the fact I'm sure on their taxes. Uh and we're going to buy a
building. Okay. Right. They're we're going to be buying a building for them or that might may be used some point for by them. I just think it's very shortsighted. It's the wrong step to take. Um there is no reason to be doing
this other than they ask and you're trying to like being respectfully a bad decision. >> Respectfully, Jim, I know you continue to want to beat this drum, but the two of us have made our intentions clear on
this and I'm sorry, but the two of us have the votes on that line. I have Thank you for your commen we have not discussed. And in the meantime, we got meetings yet to introduce it >> and and we haven't met
>> and stuff. You want to do it at these meetings, but you don't decide it. >> So J, we we had this this is like we're going there's you have said nothing new. I think the only new thing the only the only new thing I have said in this meeting that I did not say in our last working meeting was that I think es
because of how how quickly we've moved with the affordable housing that's going to be in the water tower site if we're looking forward to introducing new pilots which will likely happen with that. It is very important to have
public trust and when we say that however that income from the pilot is going to be distributed that that can be trusted over the lifespan of the pilot. And I'm I I really I I wish you didn't take it that I am saying that against
you from last year because last year were extremely extremely special circumstances. So I think if this year we go back to setting that money aside as it was stated that it would always be in and when the park view pilot was born then I think that does something in
earning public trust. So if we have future pilots in other sites and we say then that here's a percentage that is going to go to schools that's going to be set aside for this. people think, "Okay, we trust that you were going to follow through on that for the 30-year
lifespan of the pilot." Not, "Well, who knows? Something may change and then they'll take it away." And I don't know how I feel about that. And I don't >> Well, I I I Well, I my position is simply this. What changed last year is the school district said we did not need
to take that money from the burrow because we were increasing taxes $4.5 million. Okay, that's what changed and this year they're collecting it again. And we're still going to now go back for what we
didn't do last year because they increased the 4 and a2. We're going to go collect from taxpayers an additional 255 over that 4 and a half to donate it over to schools. That that is yes a very significant change. And I don't think
taxpayers have any less trust in us. I think they have they lose that trust in us but we're just spending the money on things with that without any justification. >> I think that's really grand five grand here five grand there.
We're g5 to the school for no reason. >> I think it's really unfair to say things like that especially when we have given a lot of money to other entities like the Scottish right in the tune of you know almost a4 million dollars as well. So like these decisions are made.
>> If you want to knock the 250 and close it down, you got two votes. Go ahead. >> The burrow doesn't >> No, the consent foundation for the arts runs that. The burrow does it. They have their lead. >> The burrow le and the bur leases it to the concert
foundation of the arts. >> Yeah. You want to shut us down, go right ahead. >> That's right. Not what I >> if you don't think that's a good investment for the burrow, then you
think that's the change. >> I I that that is not what I'm saying. What I'm saying is that that No, I'm saying that we spent that >> for nothing. >> That's not what I'm saying. I'm saying that amount of money was already spent in this past year on things like that.
So going around and saying that it's wasting money to send a predetermined what had always been sent to the schools and to continue doing so and say that that is a waste is just I I don't think an accurate description
but but we're not going to see eye on that and I I don't want to um belabver the point but these these are discussions last month and this month there's no there's nothing else. Yeah, my position remains the same. >> I didn't know it got decided. Somebody
asked at the last public meeting and you said both have been decided, but >> we haven't voted. >> We haven't voted. I think you know our positions. We've been around this and around this and around this. >> Okay. All right. >> I'm sorry you don't like it.
>> I have one more. I disagree with I have one more question. What's the status on the R2 for the um the affordable? >> So, Tiffany got the uh comments back on it. So, we we can post that like this
week if if we want. >> Well, we haven't seen it yet. >> Uh think I circulated it, but I'll circulate it. >> Uh I'll revise it for the comments. Um but I'll circulate it internally before we post it. I I think we need to perm
out some of the sufficient dates and deadlines and that was the the last outstanding thing including a uh a bid a preid meeting but they're not. >> Yeah. Yeah. So so overall ready to go
with a few adjustments hopefully post it this week or >> Okay. I just want to make sure we I see I get to see that and read everyone's comments will be posted. Yes. That was my concern as to like saying we're doing like okay because I was like yeah we'll post by the end of the week. It's Wednesday. I I haven't seen it with
everyone's comments yet. So I just want to make sure that we have a chance to to read all that. Sure. Okay. Anything else? >> No. >> Okay. >> Okay. All right. Um
so now we're going to move into action items. the first reading of ordinance 1830 amending chapter 217 and occurs burrow college with recreation fees. Uh so so real quick this is just uh a pretty
nominal increase on rec fees since there has been an increase since uh early 2020 I believe. Um and the final reading for this would be the April the second reading this time public comment would be April 13th. Oh,
>> yes. >> Henderson Riley. >> Yes. >> Yes. >> Ordinances resolutions appoint as class two member planning board. >> Yes. Yes.
>> Yes. authorizing the award of emergency contract for a sewer pipe repair. >> Yes. Yes. >> Yes. >> Um if anybody's wondering what you saw on park ad in front of the marina apartments along Cooper River, that's
the emergency sewer repair that we are referencing. >> The award of a contract to MV Mark for the Conley Avenue work project. Yes. bonds between appropriations
uh reserve balances. >> Yes. Yes. >> Authorizing a grant application to the New Jersey Department of Environmental Protection for Composting 2026. I have 2025 on the agenda. 2026.
>> Yes. and authorizing to apply for CDBG program for senior services. >> Yes. >> Oh, I'm sorry. I do have an additional uh avant payment of bills as presented
by the CF. >> Yes. >> Yes. Yes. The library will be nice. I have resolution for close session. We going to close session. We are going
to close session. Resolution authorizing to enter close session. >> Yes. All right. What I have