meeting to order. This has been advertised. Mrs. Brown here, Mr. Craig here, Mrs. Dine, Mrs. May, Mrs. Mrs. here, Mr.
Mr. Mr. Mr. Please rise for the executive session tonight and so that I have a motion to exit session and a
second. All those in favor? All right. So, we're going to have one presentation, but let's go ahead and enter the so about this. So, can I have a motion to enter committee, please?
And a second. All in favor? Okay. Uh at this point we'll have present to us some updates. Good evening everyone. Thank you for coming out on this toasty occasion and
happy first official day of summer to everyone here uh especially the teachers. Um so uh in the winter uh at the at the winter board retreat in I think February you all asked if I would kind of come back
and repeat the exercise that we took together in the mid- winter um uh at the end of the year. Thank you Patrick. um to share out where we ended up in terms of our goals and outcomes. Um of
course in the fall after our um state standardized test data comes back in a few weeks in the middle of July. Um we will be back again with the official district test report. Um, but that always feels kind of far off to me um to wait until September or October. And
since we're here together now and we know a lot of the um great outcomes that we have arrived at this year, as well as the continued focus areas, it feels right to just use this as an opportunity to speak, you know, publicly about all
that we've accomplished together um this year. So that's what we are about to do here. All right, I'm going to be sharing probably 10 or 12 slides with a lot of different data points. And you know, we always start by um referencing our
vision vision and our mission statement, but I feel like especially when I'm about to launch into a lot of slides with a lot of numbers, it can be easy to kind of get like lost in the numbers and lost in the data points. And so I want to be really clear just about connecting
what we're about to share today directly to our mission and vision because all of these data points, all of these goals, the ones that we met or exceeded or came close to, um, they represent kids and students hard work. They represent staff's hard work. And so, yes, they're
numbers on a slide today, but these represent real kids, real adults who've worked exceptionally hard this year. And we're really proud of that. So, I want to just explicitly connect um all of the numbers to our our mission and our vision directly.
I've I've been here for a year, but all of this directly aligns to the work that Dr. McDow and others have been leading for the last four years as connected to our continuous improvement guide. Our school leaders talk a lot about our SIG process. And so, what we're talking
about tonight directly connects and correlates with that monthly cadence of setting goals in the summer, uh, mapping out month- by-month priorities that align to the eb and flow of the school year, and then progress
moni monitoring along the way. Um, this also connects to our car framework, the connected action roadmap. Again, you've probably heard about that over the last few years. So, this is all connected to that um overarching vision.
I came across this uh visual recently and I think it works really nicely for what I'm about to share here again kind of just stemming further from the overarching SIG framework. Um every year I feel like at the end of the year as a
school leader or district leader we're inundated with tons of data that we have to figure out how to make sense of and how to um take take action with. And so, uh, this this came across my radar in the last couple of days, and I thought
it was the the perfect way to just kind of get into what we're talking about today, which is the jumble of Lego pile is like how I sometimes feel at the end of a school year. and our our work this year with the continuous improvement
guide and our key performance indicators, KPIs really is like the perfect segue here of taking this big jumble of Legos or this big jumble of data points and having a very clear set of goals and priorities that has helped us to stay as a district and as school
leaders laser focused on some core components where we could otherwise get distracted by all the other stuff, right? And that once we sense of that and organized it and made a plan that ultimately we're really focused on making data actionable and useful like yes these are numbers yes these are
goals did we meet it or did we not but what does this tell us about our planning for this summer our direction and our priorities for next year our resource allocation etc so that's where we're headed tonight so a nice segue into our key performance indicators the board has heard me talk about this many
times this year I think the the public as well So, every school last summer, every school leader, we set seven key performance indicator goals, a variety of academic achievement outcomes, as well as climate and culture and
attendance outcomes. Um, from a process standpoint, each school was looking at the historical data and outcomes of their particular building. Right? So, we were we were not operating from a one-sizefits-all perspective. We're operating from a school by school
perspective. the individual outcomes of those particular kids last year and the year before etc. and then setting aggressive but achievable goals based on that building's kids and performance. Um these are otherwise known as smart goals.
Um we're going to look at four of the seven KPIs tonight. Some of the KPIs are academic outcomes directly aligned to NJSLA state standardized test outcomes which we will we do not have that data yet until about uh the middle of July.
So we'll be back to report out on that again in a few weeks time once it is released and available to the public. Um but we will be reporting out tonight on a few of these areas. Average daily attendance, chronic absenteeism, daily tardiness and suspension rates. Again,
these are just internal goals that Dr. McDall and other leaders and I have worked to set last summer and we've been tracking methodically throughout the course of the year. Um, and then we will also be looking at our universal screener outcomes for NWA MAP and
doubles. So, I'll be quiet in one second to let people take in the numbers, but just to explain what we're going to be looking at on the next four slides. Uh, you'll see every building. You'll see what the goal uh kind of category is. Neon green
means that the goal was met or exceeded. That lighter green color, I couldn't help myself, means that we that that we came within one percentage point of meeting it. And I didn't want to round up, but we came darn close. Um, so you'll see that same color coding on
each of the next several slides. Do you mind if I jump in here? And I'm just going to read this chart because I know that folks who are watching at home, it's really hard to to this. So, uh, I'm just going to read this out so people can see it. So, the table is or
the slide is KPI average daily attendance. The table is school year 2024 2025 average daily attendance. The left column is the school and the right column is the percentage. So CC
uh is 94.4% and that's that lighter green color. So within 1% Barfield is 95.4% which is that neon green which is better exceeded. And then is 94.4% with no color. Sharp is 92.8% % which is
the light green or sorry neon green. Zane is 95.2% which is the light green. Um and then Tatum is 95.5% which is the neon green. CMS is 94.4% no color. CHS is 92.8% no color. Thanks Roger. And I
can do that on the next slides or you're welcome to chime in. Um and so yes, as Roger pointed out, the slides that you see in the lighter green or the neon green met or exceeded their goals or came very close. Um I'll just anecdotally. So CHS is not highlighted. 92.8%
was outcome. That is a silly I believe a 1.3% increase over where they ended last year. So did they meet their goal? Not quite, but progress made certainly. Right. So I do want to just kind of narrate some of that as well. Okay. Chronic absenteeism. Um again,
same uh table configuration as before. It's all of our buildings down the left hand side and the same color coding. So, CECC, which is our early childhood um program, 14.3%, Garfield 7.8% both
exceeded their goals. Newbie 10.3% and Sharp 22.3% did not meet either of their chronic absenteeism goals. Zayn and Tatum both came within one percentage point of meeting their chronic absenteeism goals. 10.6% for Zay and 6.8% for Tatum.
um CMS 10.5% and CHS 17% exceeded uh exceeded the high school product absenteeism goal I believe by almost a full 5 percentage point decrease from last year to this year. Tardiness. This is not a metric that the
state measures in any way to my knowledge, but it obviously really matters to us internally because we want kids prompt and present for school especially uh to get all the important stuff that happens immediately when the first bell rings. Um and so we set a metric around it. Um and obviously as
you can see here compared to the other KPIs, this is an area where there's some work across the district this year and coincidentally our start time was a bit later especially at the elementary level this year. And so it's been a point of a bit of confusion this year with when there was more time to get to school,
people, my own family included, struggle to often get to school um on time. So I'm not sure what that is uh in human nature, but it was a thing in our household at least. Um so uh I'll run down those numbers again. 2.6%
of tardiness at uh CECC and 2.2% at Garfield. Uh, Newbie 4.5% tardiness came very close to meeting the goal as well as Sharp 4.1%. Zayn 3.6%. Uh, Tatum exceeded their goal at 2.2%
daily tardiness. Uh, colleagues of Middle School 4.9% and the high school 10% tardiness. And our final goal that I'll report out on tonight is our suspension rate goal. All of our elementary schools set a goal of zero suspensions and as you can see
all did extraordinarily well in that regard. Um as you can see uh CECC Garfield Sharp and Zay all met or exceeded the goal of 0% of zero suspensions and then Newbie and Tatum
had seven at Newbie and point4 at Tatum and that is one in one instance of suspension in each of those buildings this year. Um all elementary schools met or came very close to meeting their suspension goal. Uh colleagues of middle school 4 point uh four percentage uh
student suspension rate and the high school 6.5%. Question uh how does suspension rate calculated here? Is it the number of students out of businesses? We use the same metric
that the state uses. So any removal from school. So that could be out of school suspension, in in school suspension, any kind of time outside of the typical school day schedule for a child. Um, and it is out of the uh incidents out of the
entire denominator of the student population. I have a question. Sorry. Um, the absenteeism rate for sharp was very high, but was not high. Can you explain
the differences there? I would think they would kind of correlate each other. Um I believe or my rationale on that is that there are six prek classrooms at um at Sharp. And so I believe that um the
attendance numbers at Sharp look a little bit different than all of our other elementary schools um because of that factor. not it's just a it is a different factor of having that many early elementary classrooms in a building. Um and like ongoing work with
families to make sure that they understand that once you enroll in pre-K like you are here, you are included in our attendance count. Um and just going doing that ongoing work with families to make sure they understand that like your attendance is expected even when you're three or four. Um so I think that that
leads to some of the discrepancies that look a bit differently at Sharp. We're going to shift to our last two um uh updates for tonight. Um as you've heard me share before, our secondary
campus um uh implemented a new universal screener this year, which is NWEA MAP for math and ELA. ELA. A universal screener is an assessment that every student takes three times a year typically um beginning, middle, and end
um to give teachers and leaders a strong sense of how students are thriving during those testing windows, what their present strengths are, as well as growth areas and growth opportunities. Um and so we will report out on that a bit tonight for both MAP as well as Dibbles,
which is our K5 um universal screener for reading. So what you see here is a breakdown of the middle school and the high school's spring map performance for ELA and math, comparing it to their national peers.
One of the great things about both of the universal screeners that we use is that millions of kids these tests across the country. And so we can really clearly see how our kids compare to their same age peers nationally. And so what I'm excited to report on
tonight is that in all four content areas that we measure, we are exceeding in some cases slightly and in some cases more so we're exceeding the national average, which would be 50 50%. uh we obviously have areas where we have more work to do like high school math
and where we have uh stronger outcomes like middle school ELA and middle school math right so uh peaks that we should celebrate tonight as well as continued growth areas um that have been an area of focus all year long particularly high school math this is not new news um but
just sharing out tonight that as we think about our peers nationally this is how our kids are comparing on a nationally normed assessment Um, and I feel um directionally positive and proud about where where we stand at the end of this year, especially with our first time taking assessments such
as this this year. Can I jump in here? Make sure that I'm reading the percentage correctly. So what what this says so CMS ELA 71%. So does this say that essentially the our
CMS students who took this test for ELA in RCMS the median score of those students is greater than 71% of the median scores across the uh other schools across the nation.
Yeah. organized from zero to 100 with 50th percentile being the median. Uh on this assessment are kids in ELA math scored at the 71st percentile compared to their peers. Math breaks it down into like bands of
uh quintiles. Yeah. So 0 to 19, 20 to 21st to 40, like it breaks them down into that range. So, our kids, if we're using that example of 71st, um, uh, uh, what is that? 21 percentage points above
the national median. And then last, but certainly not least, we have our elementary um, universal screener for reading, which is known as Dibbles. That's just the name of the program. We began the year with a baseline
assessment in September of 61% of our students achieving at or above the national benchmark. Again, this is a test that millions of kids take across the country and thrilled to share that shouldn't say 10%
increase, I should say a 15% increase. thrilled to share a 15% increase from the beginning of year to end of year assessment window um for all of our elementary campuses. Looking at this uh combined as a comp as a composite and similarly at the at the opposite end
of the spectrum, right, we're always looking at kind of all of the different kinds of learners that we serve. What who are kids who are uh achieving at grade level or perhaps are above grade level? and then also always trying to target students who need to make the most growth. And so really particularly
proud of this 10 percentage points decrease um in the beginning of year to end of year for students who are well below benchmark. Um and in terms of actual humans because I like to put uh like numbers into context of the actual
kids. This is moving 172 kids at the beginning of a year who were well below benchmark to 99 at the end of the year. I see a lot of elementary teachers out here tonight and so I know that comes from just relentless attention to detail and relent relentless focus on um
serving kids well and knowing exactly what they need to move forward. And then this is a snapshot of the growth at every building from again beginning of year to end of year. To clarify here, this is this is percentage point increase, right? Not
not percent increase. Say again. This is percentage point increase. So like if it's 19, I don't know what the beginning was, but if it were 51, then now it's 70. Yep, that's right. And I want to conclude I think I see
Camila here. Yes. I want to uh conclude with a special shout out because I see some sharp uh folks here tonight and I know probably more are listening at home. Um and so I want to just take us back to the fall, I believe it was the
September October board meeting where we shared out our district testing report um including a breakdown of our elementary school performance on the NJSLA last spring. Um and uh there was a
um a significant discrepancy between the outcomes at Sharp as in comparison to the other four elementary campuses in the district. Um and it was so sobering discrepancy and I heard feedback from
schools and family members um about what was going on. And so I have been looking for an opportunity to circle back to that. Um, all of our elementary staff have already heard this already in a elementary staff meeting, but I really wanted to make sure we took an
opportunity to say this publicly um that um Sharp grew 11 percentage points at the um from the beginning of the year to the end of year on their reading assessment as well as an 11 percentage point reduction in the below well below
benchmark uh readers at at Sharp this year. Um, that's a reduction from 42 kids to 28. Um, and they met of of the four uh KPI indicators we looked at tonight, they met three, met or exceeded three of the four. Um, and I see Camila
back here tonight, Principal Henson, who deserves incredible. [Applause] I see Sharp PTA folks and Sharp staff here tonight and maybe if you're listening at home. So,
Um these outcomes don't guarantee that when we look at anybody's state standardized test scores in including sharps in a few weeks that we're going to see significant achievement. But this is directionally really strong progress at Sharp and all of our buildings. And
so I feel very optimistic about the state test results that we'll be receiving in a few weeks. Um and again regardless of what those outcomes are like growth is growth right and these are points to celebrate um and thanks to exceptionally dedicated leadership and
classroom leadership as well. So I just wanted to um use this as an opportunity to come back to the sharp community and say we see what's happening there and keep up the great work. Um that I believe is all I have to say tonight but I'll be happy to take uh we'll leave
this one up. I will be to take um any questions or clarifications. Um thank you very much, Miss Hal Turner. Um you know, I feel like a lot of us and I know I certainly have been saying um how
much we want to talk more about teaching and learning in our district. And so ending our final board meeting this way is um such a a positive uh reflection of what is going on in our district. So thank you for highlighting all the excellent work that is going on in
teaching and learning in our district. Um I wanted to know if perhaps in the future there could be in addition to whether schools met, did not meet, came very close to meeting their goal for that year, you could also compare it to previous years so that we can see the
growth that we was happening as you said um even if they did not necessarily meet a goal um that would be really nice comparisons for for future uh data reporting something like
that any lessons learned how to make sure everybody set up a smooth process Yeah. Um I mean I think mostly it's that we are not changing anything. Um and
that um staff have now had a full year under their belts with a new program that like any new program is time consuming to learn is time consuming to figure out how how it all works and how the lessons connect to the data. Um and so I think some of like the biggest size
of relief that I've seen from teachers this spring is when I say like nothing's changing. this is the same same plan for next year. Um so I think that allows people to know like oh all those all the time that I spent on the materials and the prep of all the little minutia uh to to deliver one lesson times 180 days
times many groups of kids um I think folks feel excited I mean I don't want to speak for like I think folks feel excited that there will be great consistency with that uh leading into next year. Um the one thing I am thinking about is we have some uh staffing moves and some new staff coming
in at the elementary level and so just making sure that we have a thoughtful plan in place to get them up to speed because everyone else will be on year two but it'll it will be their first year potentially. So um that will be part of the summer work as well. I believe this was asked in Oakland last
week but uh you said the testing results will be coming up soon. Um how how are you gonna or how are the board uh faculty and community parents going to receive that? So we'll receive them internally in the middle of July. Um it's just the we
received a raw data file at first that is embargoed for like internal use. Um, and then we will present it out internally to building leaders, um, district leaders, and then, um, I would expect by our August board meeting, we'll be able to be speaking publicly
about outcomes, uh, as well as then the district testing report. That's a requirement for us to present on at the September October board meeting. Um, families receive their child's um, testing report when we when we resume school um, in September.
Thank you. Thank you so much for the time. One more question for Roger. I don't I don't think these are actually aren't questions, but just some observations I wanted to mention which is um you know the the chronic absenteeism, the tiness, those pieces. I I think it's great to
that we're reporting on that and that that that's been additional focus. You know, I think about um just think about back to a lot of the discussion that we as a community have had during uh our referendum push last year. And I think one of the things that came up there was the impact that absenteeism and
absenteeism targets in general uh are having in the education of of our students, right? And a question of well, what is the district doing to to address those things? I know that's been on the radar of of district for for years, but it's great to see, you know, the very
tangible work being put forth to address those pieces there. Again, you know, understand that a lot of discussions that we had during the referendum about how district those conversations should still continue to be had and I think our
be a focus of of the district. So, thank you all for your work there. The other thing I want to mention is you talked about how next year you know the the system is the same nothing's going to be changing there and there's probably a
side of relief across staff that system and that reminds me very much about um what I learned in teaching school education school and um as an education researcher is this idea of of reform fatigue right and so often
especially in the 2010s where you have every two years some new initiative come in to the district that is supposed to solve all of our problems whether it be about ELA or math or science or whatever and
you know goes in and either leadership changes or it's not showing what you want so later someone else puts in another system and teachers and staff become inundated and exhausted by having all those systems and and my point here is just that we
look at next year what you can see here is that the KPIs obviously will increase right they will from now we have that this these results this year that have growth from previous years and next years will again be aggressive uh but reasonable increases to how much better
we can do either absism or with target or with test scores and that incremental change over time and and the the consistency of that push incrementally is how we improve as a district. Um, and
there really is no silver bullet magic. We snap our our fingers and within one year we're exactly where we want to be. But it's that that unwavering spirit of every single year we increase a little bit, get better a little, get better a
little bit, get better a little bit. That's where do that graduating seniors and their families. Specifically, we want to highlight the tremendous efforts demonstrated by our
high school staff in order to get these amazing young people across the stage and we wish each one of them well in their next pursuit. June 18th, we had 138 talented eighth grade students honored for not only
their academic achievement but also exemplary character as well as community service. And so student council president Julian Carney, he gave a pretty powerful encouraging message to students. And so we're extremely proud
of our eighth graders. We are so excited to welcome During the last week of school during our fifth grade, students from across all of our elementary schools were honored for their collective growth and development as they each prepare for
middle school. guest speakers alumni delivering messages to students on campus. We would also like to thank all of our elementary families whose children are transitioning from their elementary school and we look forward to welcoming
them on this campus. On June 22nd, the Burrow College sponsored it celebration honoring the rich history, culture, and creativity of the black community. The outdoor event featured live performances DJ. We had two high
school students do public as well as our elementary students participating and sharing their artwork. There were vendors and arts markets. crafts and also community organization community resources. And so the event capped off a week of community and
educational activities across the world including uh educational resources discussions and activities in each of our schools across we'd like to recognize high school students and
for their role in their public as well as Thank all of our students their hard work as well as community volunteers sponsor organizing and we would also just like to thank the bur investment and commitment
historic on June 18 that came in our schools to help monitor traffic as well as enhance safety for future arrival times. These cameras part of a broader safe route to school
initiative aimed at ensuring safer streets for our students, staff and their families. So by monitoring vehicle flow and driver behavior, we hope to reduce speeding as well as improve traffic conditions.
So please continue to follow traffic. We want to make sure that every individual within our community is safe. Kindergarten continues uh to see enrollment increase. Seats are filling up very quickly. Please register as soon
as possible. Final building will take place in mid to late July. We'd like to thank the registration team for working so hard to make sure that for just like
all of our school leaders, our teachers, they pulled a year. So the world that we live in can sometimes be very distracting. So one of the things that we are extremely proud of is the level of
focus that every one of our schools were able to demonstrate this year. They drilled down. They focused on looking at not just the data looking at numbers but those numbers that represent children represent families. So what we see is
our continade and culturally each of our schools. Our schoolers are working that gradual improvement year over year is what's needed for us to be able to
make sure we can deliver on that vision of every single child in our district. Not only getting what they need but growing and driving meaningful contributors to a social justice society. Thank you, Dr. Moving on to section
number nine, the first section for public comment. The purpose of this public comment section is to discuss items on the agenda. Additional more general comments may be made later in the meeting. Public is reminded that attempts to resolve all concerns and complaints should first go through appropriate staff members and
administrators. The intent of public comment is to give the community opportunity to provide feedback to the board. We will be actively listening and taking notes so that we can take all that is being said for consideration. We will also take note of any questions and if appropriate do our best to address them at the end of public comments.
Members of the public are welcome to speak and expect to do so with everyone in attendance. In fairness to all who wish to speak there is a strict minute time limit for person during public comment and this woman will assist me by time. Please remember to state your name and address for the record and the floor
is now open. Hi, my name is Andrea Haynes and I'm here as president of the marching band boosters association and here to ask the board about our request to host a home preview show on September 6. We had submitted the paperwork um it was signed
by Mr. Whan and I think it's lost somewhere in the main office but we brought an updated form signed by Mr. Woodward. We are on a tight timeline for this. Uh we do need to let tournament bands know by the end of the week if we are able to host or not. This is a huge opportunity for our kids. Um they
haven't been able to perform at home in forever to with it. So this would be great for them. Um they can perform at home and leave the community there to support them and it's a big fundraiser for us, you know, to help keep the program viable. We know funding is a challenge. It'll give us the opportunity
to help raise the funs ourselves rather than asking the board for additional help, too. So, I have the completed form here. Um, if you need it, we do ask the board to vote to vote yes tonight. Thank you.
My name is Kate. I'm the vice president of the Van Boosters and I just wanted to add, we know that this is seeming like a last minute thing, but what initially we were trying to do was to share with another district, which fell through. So, then we were trying to rush these papers in for this week before this
meeting. So, we are against the timeline and I appreciate that you guys are too. So, thank you. Is it okay if I reply? Um, I'm going to give this off to the buildings and grounds. Um, so I did get all your emails today. Um, this is literally the first time I'm seeing it.
Um, so I apologize for whatever happened out there in this in the universe, but to help. Now, the finance committee, we don't the finance committee would usually look at all the facilities requests. Um, so they're not meeting, but I have spoken to the board
president, superintendent. I am going to need a little more information because in years past, um, I guess we need to know how many schools like we need like there's issues with parking. Like we need to like address I I sent you a quick little email when I first got here. We need to address some of those
things so the board can really consider it. This is a smaller show than what a typical band competition is. It's probably about half the size. We estimate it would be less than what a football game normally brings in and significantly less than what graduation just had. Um we're willing, you know, we've reached out to Chief Carrie so we
can help with security and parking on the burrow side. The other benefit to the show is that typically families come to watch their kid and they leave, you know, and then another group comes we would expect maybe five or six um schools to come and participate and each
group would have two opportunities to perform during the day and it's really great because the kids one they get to perform in front of our community which they haven't been able to do and get that support and two it's at the beginning of the season um so the tournament band judges will be able to come onto the field and critique the
kids and kind of give them some feedback that they can incorporate through the rest of the season too. So it's a really beneficial opportunity for that. Um and it's a great fundraiser for us. Do you know when they come are they bringing buses? So the the schools would bring buses. Yes. We would deal with the
burrow about parking through the park for that. Yeah. So we may need to reconnect. I'm taking notes. I'm going to talk to Billings grounds because we would have to in years past we need special permission to park buses at so we would need to as a group discuss
this. I just wanted to get a little more information. Yeah, sure. So, let's let's wrap up public comments. Make sure no one else has. And then what I'll do is is I'll get us motion discuss. Other
public comments. Good evening. Jack McMullen, president of the colleagues of the principles and supervisors association. I would just like to echo Dr. McDow's comments and congratulate thank the staff administrators across the district for their efforts on behalf of our
students in concluding a very successful 2024 2025 school year. I'd also like to Thank our board of education central administration for their support of mission in support of our students as well. And finally on the agenda this
evening I would like to acknowledge and thank Mr. Windsor Yamamoto on his exemplary career in the college district and wish him well in his retirement. Mr. has significantly contributed to our
district success and seeing as there are no more public comments um let us I guess we'll do let's move on to item number 10 section 10 Okay. Um, item 10.01 is the May
monthly budget transfer report. 10.02 is your May financial statements. Um, 10.03 is your listing of your student activities uh, cash balances for the month of May. 10.04 is your food service financial statements. 10.05
is your purchase orders that have been issued during the month of June. Shouldn't be that many at this point. And 10.06 is a listing of the warrants. Um that'll be paid tomorrow morning. And just a reminder to everybody um you guys give me approval to to pay bills during the
summer and ratify in August. So typically what I do is first week of July I do another little itty bitty bills list and then I do another one second week of July once all the invoices and I close the year. So I'll send all that I'll send the bills list out as like FYI to everybody as I'm
paying it but everything will be brought to you in August. Moving to section 11 buildings finance buildings and grounds committee reviews all financial statements purchase orders monthly basis also reviewers mainten
resolutions. Uh items 11 to 119 secretared 1110 and 111 are lease renewals first Methodist Church and St. office space 112 resolution distribution of BCIP funds
opted to take those funds back and towards premium cost 11 facilities for next year 114 services 116 resolution for reserve accounts.
118 contract for student 119 1120 is contract tuition contract with providing services for a student2 service contract positive behavior
supportation 1123 shared services for maintenance services. 1126 is shared services for network administrative services. 1127 is contract services
for next year. 112 is a contract for services. Uh 1129 is authorizing the district to join litigation against major social media platforms. A lot of other districts are doing this for saying that
the platforms have not protected students well enough for us to join our voice to a growing demand that businesses work. 11:30 uh approval of the CHS PTA's Thomas J. Santo Honorary Scholarship. Uh
this will be initially funded at $7,000 to give out $1,000 a year in scholarships over the next seven years. 1131 is a K3 grant for $5,540 for a comprehensive universal screeners. Uh 11:32 is uh the summer resolution, which
is the delegation of powers to the board office um since we do not have a meeting next month so they can continue to operate. Uh 11:33 the board thanks Angela Imper Imperial for the generous donation of a cello. Uh and then we have use of facility requests 11:34 through
36 um Kona Ice Haden Township to use the high school field next year uh while their fields are being being worked on and then an after school good news uh seeking approval for items 112 to 11:36.
Do I have a motion and a second? Okay. And then can I ask for a uh a motion to um add approval for tournament of bands to the agenda.
And so I'll explain this in a minute. Would the summer resolution delegating authority give you the ability to approve that if you don't have everything? I guess so. Well, let's let's enter the
motion so we can just discuss this in a second. Um, do we have that? That's all we need for the motion, I think. Right. Is this is right. Okay. So, now we're in the secondary motion of basically whether or not we want to add tournament of of
ban tournament of bands to to to the to the um the big to the um right to the agenda item. Now, um something a few things I want to mention to the board. So, uh Miss Coleman and I spoke about this earlier today. Um, one of the the
the issues that because this so this is I understand is would be the district sponsoring this running this event. Right. And as as I understand it, the the process usually is that the the
document goes through then it goes to our uh finance buildings and grounds or finance uh and sorry buildings and grounds folks and then uh to review and to also understand each of the individual pieces of it and then it comes to the to the board then to approve. One of the the concerns that I
have is is to make sure we give our facility staff enough time to make sure that uh everything is meetable and and doable and that that those pieces are those coordinated pieces are are okay. Understanding that we have to, you know, one of the things I think Miss Cole
brought up was uh we might have to uh make sure we can park buses in uh um night park, which I think is what used to happen. At the same time, I also want to make sure that we're getting the approval for this uh done in time so
that it can be held at the district. And so my question, you know, and and I think I I asked for this motion not necessarily because I think that it it it should be added to the agenda, but to figure out how do we make sure we we discuss we can figure out how do we make sure that we can give our our billions
grounds folks enough time to review, but also that we can get the approval to to the um folks to do it. So is could So that is the question. Could we Yeah. Could we either amend the summer resolution by adding in langage to you to approve use of facility requests that
come in over the summer and then just treat that as this. Yeah, that's fine. Can I ask a quick question? Is this the first time that buildings and grounds has heard about this at all? Yep. Yeah. Okay. Uh Andrea, what's the real hard deadline
of when we need an No week? End of this week. Right. Right. Yeah. When When is the event? I'm sorry. September. Is it day after Labor Day? I
think the request is Does tournament advance need a hard um approval from the school board? We do. We need to know that like by the end of the week. I mean, Megan, was your question though? Do they need a resolution from the board or do
they just need I guess so I I appreciate what you're saying about the summer you know Miss Coleman would have the summer permission to approve things but if they need a board approval by the end of the week in order for tournament advance to move forward I just wanted to clarify what that I just think they need the green light so like right now like it's
signed by Mr. whale and it has to be signed by buildings and ground like it goes to the school administrator first and then buildings and grounds and then I'm the last well I comes to me then you guys are the last stop. Um so it's we need two more signatures on there. I have um our buildings and grounds person
looking at it now because I want to make sure it's not conflicting with anything. Doesn't look like it conflicts. Also, also I I also just want to put out that because I don't want to put our billions grounds staff in in a situation where they have to rush right now about this
understanding that uh you know I don't want to basically put Mr. Long here. Right. So I would I would recommend you approve it pending yes buildings and grounds review and approval because we're coming in off of Labor Day. So I want to make sure there's adequate
staffing for setup and cleanup is always a big issue with big events. We have a ma massive cleanup. So I just want to make sure that can we do a conditional approval based on a final decision at the end? Yes, what I that's what I just said. Right. So Right. Well, but I think I think
that's probably the best idea is if if we were to do a conditional approval um so that uh a conditional approval so that that can go through and that we're as a board aren't holding it up. Um, but that also gives school district staff
enough time to make sure they have their stuff in order. Does that seem to make sense to us? Yeah, I was just saying a conditional approval with the with the expectation that things will be finalized by the end of the week for them to have an answer from John because I think I think the real issue is really going to be in years past the
hangup has really been the buses and parking over there, right? So, usually hasn't been us. It's been more making that we have a place to put all the buses. Yeah, exactly. Yeah, we needed to get like special dispensation to park the buses like
literally all over the place. So, I just want to make sure that that's communicated, right? So, there any other hurdles that we can see? The porties are ours.
Okay. Um, gotcha. Okay. That's what I was going to ask. Okay. So, um, so my thought here is that There's clearly some discussion that should be had, but it seems to me as if the board we feel in support of this if
this can happen. And so my thought would be that we uh maybe uh create a new motion to uh to condition approve it. Um so then at that point those discussions happen and if it works out then awesome,
right? at the the board. We're we're we're uh we're in support of hosting this if this is something that's possible. Right. So, at this point, I think we probably have to vote on the current motion or can I or can whoever did it rescend it? I you can add another motion to conditionally approve this and
then when I I'll take a roll call on this one after we do the roll call on the other ones. Okay. So, because you're adding an item to the agenda, right? So, so uh wait, would that be a secondary motion to the secondary motion? I don't think we can do that. Listen, I mean I have my my my Robert Fold book
here. If you want, I can look it up. No, no, no. Let's No, are we adding this as a number agenda item or Yeah. So So why don't we Okay. So why don't we um Right. What we have and then we'll modify it. Right. So let's vote on this one right now. So the current vote will
be on whether or not to add approval for the tournament of bands to this agenda. And so um roll call, please. Mrs. Brown. Yes. Mr. Craig. Yes. Mrs. Divine. Yes. Mrs. Maya. Yes. Mrs. McCowsky. Yes. Mrs.
Seltzer. Yes. Mrs. Sherman. Yes. Mr. McMillan. Yes. Mr. Dilkus? Yes. Mr. Chu? Yes. And now, can I have a motion um to modify that agenda item as a conditional approval? Uh so the board would be
conditionally approving um the the hosting of the tournament of bands the the big show um uh pending a uh district level approvals. So moved and the second. Any question or comments from members here? Okay. Roll call, please. Oh yes,
please. I I was just going to say it seems appropriate to acknowledge that around this time last year we weren't sure if we were going to have a band period. Um and so this is an exciting opportunity to to just acknowledge the like the
growth and evolution of the program. So thank you for your upcoming leadership and just to like acknowledge that we've come a long way in a year and it's exciting to be able to be talking about this opportunity for the kids. the found. So I think in think for in case folks at
home can't in case folks at home can't hear these microphone that was a just a public um uh announcement by the um band booster president of of Mr. Woodward our um band uh director for having found this opportunity and brought it to their attention.
Okay. Um, thank you very much. And and uh, roll call, please, on the motion. Mrs. Brown, yes. Mr. Craig, yes. Mrs. Divine, yes. Mrs. Maya, yes. Mrs. McCowsky, yes. Mrs. Seltzer, yes. Mrs. Sherman, yes. Mr. McMillan, yes. Mr.
Dulkus, yes. On items not. Oh, sorry. Sorry. This is just for motion. We're still talking band. Yes. Thank you, Mr. Chu. Yes. Okay. So, So for every everyone following at home, um we we now have an additional agenda
item which is the approval uh for the for the school district to host the tournament of bands. Um and that is a conditional approval uh based on um uh the approval of of the regular district process and and the district um folks
signing off on on each of the individual pieces. And so, um, at this point, are there questions or comments about the entire, uh, buildings, finance, and grounds, um, agenda items up for approval right now by board members?
So, sorry, sorry. We already moved. Are are there any additional questions or comments about about the rest of the Yeah, about the rest of the agenda items there. I think we're frozen. I think that's No, I've already I have the first and the second, so I just need to roll. I think we're ready for summer. I do have a question though however about the lease for good sheeperd. Um can you tell
us a little bit more about that in terms of um I think I saw that this might have been the last extension maybe is that is that what I saw on there and what does that mean per se? It means we need a plan. Okay. Yeah. Do we have a plan? We are discussing we're meeting Wednesday.
I'm talking to Roger. Um because the first lease was for two years and then we um with two renewals. So it would renew in October. So, it'll get us through the next next year. After that, I'm homeless, I guess. But yeah, um that
just gets us through next year. That's more They need an actual letter, too. That's why I put it on the board agenda. The church actually needs a letter from me saying we're standing. And um would you be able to give what is the amount for is it monthly or it's
70,000 I think for the entire year. I believe it's it's it's around 70,000 for the entire for the entire year. Yeah. Yep. And then uh again for those of you following at home basically this this is where our current board offices
are are housed um because we need the space to host board offices. Um, um, do you have an idea when the So, you said you're gonna be meeting soon, like September or over the summer. Oh, I'm
sorry. You said Wednesday. I apologize. Okay. Thank you. So, so, um, is just kind of preliminary talks or when can the board expect? Yeah, we always touch base with the church like right around when like we're talking about like the next year. So, we're going to be meeting with them and come up with a plan. Yeah. The police
renewal and and see where what they want to discuss. Can I ask what the options are at the end of the lease? Like can we know about that? Can the public know about that? The option is there going to be an option to buy? Is there going to be another option to possibly renew? Is that what we're discussing? I'm just
just just for the public sake just so they know what's happening. Yeah. So, so I think what I think what we we can talk about is that basically because this would be our last lease extension. I think the the question really will be about um what
the district like basically what options do we want to explore um when the lease expires, right? So what this means right now is that we would be approving um extending the lease for another year. So we basically have a home for our uh district staff for
another year, right? And so from a just a simple question of uh you know one question likely is well do you want to say continue to lease this space in the future that that may be a question in terms of of because we need space for
board offices right um and so that's I think one of the questions that they're going to want to know uh uh from us and that we have to figure out now of course I think it's clear to everyone uh who's followed along at all that uh as a district we we still need to address um
our uh facilities issues and one of the pieces being the uh the age of our elementary school schools, right? And so I think we have to continue to explore all possible options and knowing that the uh good sheeperd
building is still separate from being a board office right now is still I think the youngest elementary school in the in the uh town and currently uh because there is a built-in purchase price into the current
lease that's locked in from like 2022, right? that that's an option that I think we should still as a as a board and district be exploring to figure out how we can uh potentially modernize our uh I say fleet but fleet of buildings
elementary school buildings in the most cost uh effective way possible right and so those are all pieces where I think sooner rather than later our hands going to be forced because well one our buildings are old and two because uh the current lease structure we have runs out
And so one of those questions definitely is going to be, you know, if the dascese is willing to I my end dascese is willing to continue to uh uh honor that price that was baked in in 2022. Um but
I think really beyond that piece, I don't know that uh we necessarily want to discuss uh real estate stuff uh in in public and that is actually one of the exceptions we have for executive session. Um, and so hopefully that answers your your question, right? So I
think we can I think that's something that we can do is have an executive session on the more specifics of this. Yeah, I think I think executive session would would definitely be appropriate because, you know, obviously I appreciate everything that that you've been all saying about space and
possibilities and things like that. Absolutely. But, you know, we also due to this past couple of months and and voting to taxes on the on community members and being, you know, being faced with possible nuclear option. I'm just
concerned about about certain u expenditures and, you know, I appreciate that obviously need to be somewhere. I don't know what the annual cost of good sheeperd is for this lease space as compared to other options or what those options might be. You know, I appreciate that it's that it's complicated. I'm just trying to think considering that we
just um approved the tax hike for the community members. I just want to maybe we could have that executive session sooner rather than later. So we can have those discussions just going forward. Any other questions or comments from board members?
Okay. Uh roll call, please. Mrs. Brown, yes. Mr. Craig, yes. Mrs. Dine, yes. Mrs. Maya, yes. With the exception of 11.11 where I'm going to vote no. I'm sorry. What number? 11. 111. Thank you,
Mrs. Nikolski. Yes. With the exception of 11.11 where I will vote no. Mrs. Selzer, yes. Mr. Sherman, yes. Mr. McMillan, yes. Mr. Dulkus,
yes. From items 11 1- 1135 except we're required to abstain and no on item 1136. Mr. Ch. Yes. Okay. Um, so can I get a motion to discuss the
panipantry and a second? It's Yep. Okay. So, Dr. Yes. So, thank you. Thank you, Roger. Um, has got this big book, Robert's Rules of Order. And so, we're trying to be
mindful of the Robert's Rules of Order. I just wanted to I I wanted to make sure that we did not leave out another um valuable leader within our district. And so, in the rear of our space um under the leadership of Miss Nisser, uh she's been running the uh Panther Pantry,
which provides valuable uh nutritional and home uh support to needy families in Collingwood, Oakland, and Woodland. uh and we just wanted to publicly thank her for her continued commitment to community service. Uh she is not required to be here. It is summer and
she is still here uh trying to provide resources to needy families. So we just wanted to publicly thank you Ardan for your leadership and your support. Um thank you. So moving now on to section 12 curriculum committee. Uh, Miss Sherman, the chairperson, will
present. Uh, the curriculum committee oversees and approves district curriculum and assessment programs as well as field trips, home instruction, co-curricular programs, um, and the school calendar. Not many things on the agenda tonight, but 12.02 um, our, um, out of district home place,
instruction placements, all for medical reasons. 12.03 um, is curriculum writing at the middle school. Uh, Mr. Snder writing the Spanish curriculum. 12.04 4 is curriculum writing at the high school. You can see various uh courses um including music um aerospace
engineering, other steam and STEM programs. 12.05. This is um an extended school year um option on Camp Sunnyside at Camden County College for the 18 to 21 year old program. So seeking approval
for items 12.02 to 12.05. Is there a motion and a second? Okay. Uh, questions or comments from board members? Roll call, please. Miss Co. Sorry, I was putting on a lip balm.
Very important. Mrs. Brown, yes. Mr. Craig, yes. Mrs. Divine, yes. Mrs. Maya, yes. Mrs. McCowsky, yes. Mrs. Seltzer, yes. Mrs. Sherman, yes. Mr. McMillan, yes. Except for to uh abstain
Mr. Dopus. Yes, except for required to abstain. Mr. Ch. Yes. Moving on to section 13 personnel committee. Dr. Seltzer, chair person will present. Bear with me. The personnel agenda rivals the buildings and grounds agenda
tonight. Um uh the personnel committee reviews all recommendations for um teaching and staff employment and considers co-curricular employment and considers all professional development opportunities for staff members. 13.02 is a retirement. We echo Dr. McMullen
and thank uh Mr. Yamamoto for his service to the district. 13.03 to 13.08 are resignations. We also wish all of these folks well in their next steps. Um 13.09 to 13.15
are a variety of leaves FMLA and JFLA. 13.16 to 13.25 are hires um a variety of of teachers um long-term subs and we welcome them and look forward to um meeting them in the
fall. Um 13.26 26 are the 2025 2026 voluntary staff transfers. Um this is because staff in the district have first dibs when there is movement in the district. So these are some of those movements.
13.27 is um uh approval of stipens for the Special Olympics Unified Schools grant. Uh 13.28 is um the approval of uh stipend for the newbie enrichment club.
13.29 29 is the approval of the f uh um one counselor for summer high school counseling services. 1330 are uh approval of the 2025 clinical supervisors for the wellness center. 13.31 um is the approval of ST summer MTSS
staff. Um 13.32 summer wellness program staff 13.33 summer preschool hours approval of those staff to work those hours. 13.34 is the approval of summer buildings and grounds workers. 13.35 is
the approval of um a number of ESY summer program staff. Um as you can see quite a few 13.36 um are the approval of all special education and general education staff on an asneeded basis for IEP meetings over
the summer. 13.37 is the approval of summer child study team staff. Uh so is 13 um 38 which is for assessments. 13.39 are approval of summer psychology assessments. 13.40 summer ELLL
screenings. Um 13.41 are approval of summer hours for secretaries. 13.42 summer um hours for nurses. 13.43 43 is the approval of uh 2025 2026
student voice advisor which is paid for through title one funds. 13.44 are 2526 elementary non-athletic stipens. Um 45 high school athletic EDP stipens.
Um 13.46 is the approval of teaching staff for course overload compensation. 13.47 47 are 2526 substitute and tutors approval. Uh 13.48 is a travel expense form. Uh we have a few trainings. 13.49
is the uh county contract approval. Um this is the submission of Miss Coleman and Miss Hal Turner's contracts. Uh this is simply to approve the submission of contracts to the county. Um we will likely have to approve their contracts
later in the August uh meeting. 13 Point um 50 is the principles and superintendent association agreement. I'm sorry. Oh, what did I say? Sorry. Supervisors association agreement. My bad. I'm in the 50s. Give me a break. Uh
13.41, the summer hiring. Um I said 51. I It's a long agenda. 13.51 is the approval to let um Dr. McDow uh offer any appointment that comes up over
the summer. So I am seeking approval of items 13.02 to 13.51. Is there a motion? So moved and a second. Questions or comments from board members? I am um sad to see that Mr. Yamoto is uh
retiring and I'm also very sad to see the multiple resignations on the agenda at this one. So, I just wanted to say that and um I know we we had a we talked about teacher retention from time to time and I know we talked about what we can and can't do um how much we have control over, but I think it's important
that we acknowledge that we want to retain our staff and we need to know what they need. So, I'm going to suggest a possible uh climate survey at some point in the future to see how they're feeling about things. Um thank you and yes I'll also u you
know add especially Mr. Yamamoto's retirement you know I think decades plus uh uh service here so thank you to him for his service. Um, I do also want to take a moment now to uh mention the um
that that in the personnel committee. Geez, I lost the item. But um we the principles and supervisors association agreement is is the uh union agreement for our principles and supervisors. I I just want to take a moment to uh uh
thank Dr. Mullen and also the CPSA's negotiations team uh there for for working with us to um put together this contract and I'm glad to be able to uh have this up for approval uh during during this month as we discussed. So
thank you. Uh roll call please. Miss Coleman. Mrs. Brown. Yes. Mr. Craig. Yes. Mrs. Divine. Yes. Mrs. Maya. Yes. Except for 13.49. I'm going to abstain. Mrs. McCowski, yes. Mrs. Seltzer,
yes. Mrs. Sherman, yes. Mr. McMillan, yes, except for where required to abstain. Mr. Dilkus, yes, except for required to abstain. Mr. Chu, yes.
Moving on to uh I guess there is so we have section 14 is culture climate policy committee. There are actually no uh policies up for for first reading. So so we'll pass by that section. Yeah. I'm not rivaling anyone tonight. Yeah. No no no agenda
items there tonight. So um uh we'll move on to section 15 miscellaneous. Uh item 15.01 is the HIP reports from the previous month. Uh item 15.02 02 are uh job uh descriptions for preschool teacher, preschool instructional coach,
uh peers, uh CPIs, social worker, and master uh and then uh so those are to revise or add and then to abolish the master teacher uh position. And so I'm seeking a motion for approval of items 15.01 through 15.02.
So move a second. Questions or comments from board members? Okay. Roll call, please. Mrs. Brown. Yes. Mr. Craig. Yes. Mrs. Divine. Yes. Mrs. Maya. Yes. Mrs. Mcowsky. Yes. Mrs.
Seltzer. Yes. Mrs. Sherman. Yes. Mr. McMillan. Yes. Except for where required to abstain. Mr. Dulkus. Yes. Mr. Ch. Yes. Moving on to section 16, the second uh public participation section. Uh I don't think anyone here is is new since
the beginning. So they'll uh I'll add that this is a section for for all topics, not just on the agenda. Uh reminder, you know, that there's a strict three minute time limit per person. Uh and Miss Coleman will assist by keeping the time. Please remember to state your name and address for the
record. Uh the floor is is yours. Hi, Cara Boiler, 90 Summerfield Avenue in Collingswood. Sorry about my voice. Uh I spent uh Friday evening with many of you uh at the graduation yelling for all the kids who did not have an extraordinary amount of support behind
them from my ear. So I was extra extra cheering for all those kids. Um, so I just wanted to um come up to the microphone and thank um our community, especially our elementary PTAs, uh, Oakland PTA, um, and and the board for
coming behind us for support if if we needed it to make sure that our seniors had a great sendoff. Um, luckily our community um, came full rally and gave us all the support that we needed that the seniors were going to have an amazing project graduation. Um, and it
was a great night for our students. Uh, we had so many people come up and tell us from the event, uh, how kind the students were, how respectful they were, and I think it's a testament to the class of 2025, um, for all their achievement, especially since they were in middle school and just starting out
when COVID started and really had to work hard and challenge themselves through a difficult time to get to this point that we are at today. So, thank you very much everybody and uh we appreciate all of your support.
[Applause] Andrea Haynes, marching band booster president. I just want to say thank you to everyone. I know this is a big ask with a very short time frame. Um but we really do appreciate it. We have a lot of fun events we're working on. We hope to see you all there and we hope that
you'll be there on the six for our preview show. Thank you. [Applause] All right. Seeing as there are no more public comments, uh I think I'll just take a moment also to to thank the high school PTA for putting on the um project
graduation as as they do every year. So, thank you very much. I know uh I'm guessing the seniors look very much uh ahead to that. So, thank you very much. Um, at this time we'll move to section 17 for adjournment. Is there a motion to adjurnn? And a second. Second. All those in
favor? Thank you all. Have a good summer break.