okay welcome everybody to the Monday February 10th 2025 uh select board and finance committee joint meeting I'll call the meeting to order first item on the agenda is to approve the minutes of February 2 third
sorry Su February 3rd edit um Adam is not here but I did look over the minutes they look good as always so I'll make a motion to approve those minutes second all favor hi hi hi unanimous uh second item on the agenda
is the warrants um nothing really came out aside from in school it looked like there was a a HVAC surf pump repair and amount of 17K which is emergency repair which is
pretty so I think that was from the fall right oh was it wasn't it I well the Bill's in there today yeah and then there's another bill um from Maple row uh with the continuation of the first responder building which is
looking great so far otherwise it's status quo so I'll make a motion to approve counts payable warrant the amount of $7,295 second uh the payroll warrant and the amount of $1 42,8
7485 payroll deduction warrant in the amount amount of $3,294 180 second all in favor I I un okay uh next on the agenda meetings attended by select board members uh
Erica aside from aside from the joint meum of sustainability that was yeah that was my last week I did not have any last week okay I was also on the sustainability committee meeting with Eric uh again about street lights oh wait I
did it was remote that's why it was remote because of the storm yep yes so I like I didn't go anywhere oh no we did it remotely I had school committee on Thursday and that was it uh no one finished business I'll
Reserve public comments for later uh Jack is still not quite back yet um so let's well we can't go to finance yet we don't have corn well you're not going to have a quum oh so we can still go through it though right
well Allan should be here right um yes because I had told you called US 60 I said I said 620 was a good chance you know because we had um why don't I do this I'm going to go into new pit business I'll go into the policy votes here on the very bottom you'll see the
vote to appoint George Force here as the planning board representative the community preservation committee for term ending June 30th of 2027 wait mine says I guess I don't have that one so what happened is that George let us know
that Cheryl um is going to be unable to yeah so he take her place okay and then he can attend the CPC meeting I move to appoint uh George corer as the planning board representative to the CPC for a term
ending 6:30 2027 I second that all in favor I I unanimous I will sign it for Lori oh I keep forgetting to bring my senses on you the street
street it's on my desk completely filled out F out is it signed and it signed [Music] yes all right so now that we have um Jack here we'll go up to the top of new
business on the discussion and vote on Jack and Daniel lockheed's uh donation of conservation restriction yeah yeah yeah that's fine saying on saying lock lock sorry Hi everyone thank you for having us again I'm elain P from the Franklin
manest and you all know Jack so we met with you all like last month was it last month we just traded buildings we traded buildings and you know I went to this one the first time last time anyway it's good get some fresh air um so we had
gone over um they plan to conserve it they have a um draft is all ready to go the state's getting given final approvals so now we're just out collecting that final vote and signatures on the document um which I
have here and so I do have maps in case anybody had any last minute questions or think we had them all last we did meeting is awesome um I can leave this they have to be notorized I can leave this and pick it up tomorrow so it's not
to I'm a not I can go get next door and get my stamp I mean I have my not stuff it would just be like a few minutes of collecting but if you're if they're known to you and you can do them we can wait can I matter whatever okay yeah so then so then
that's great so it's really just an official vote and and uh signatures signatures um now the vote just be on signing um in support of the conservation restriction and the signing of it okay yeah um um I'll make a motion
in support of and to sign the paperwork associated with um Jack and Daniel lochhead's donation of the conservation plan conservation restrictions restrictions I'm sorry yeah second all in
favor I I I think I'm refusing myself yes and an AB exstension here okay great excellent thank you thank you very exciting do you want to do it whatever's best for you is
fine for me I mean if you both have your driver's licenses then I can just sit here and do that that would be lovely you sure okay don't like holding everybody up I know thank you
[Music] this year a strange Year Snow whe actually got to use snow I know so exciting here's two grants that are going to be applying today it's been a
while I think they got out once last year yeah looks like they might actually have a whole week they might cross country looks okay I haven't tried it you haven't tried it there were some ski tracks out there yeah they not
mine okay is the 10th right okay 10th should be the should be the 10th 10th or 11th that's okay we got it it right so we'll just wait for Alan uh yes for the you want to do the
TA update nope not yet next week so we'll go on to the third item on new business discussion and vote on Grant authorization form oh sure Elaine's name's still on here do we just put you can just cross that okay like
just put a line through it this so no why I just figured if you know some contracts are like it has to be all black or all blue match and it's always the one you don't have yeah I have purple anyone
like purple this is the only page that's the only page Chris you can sign your name there it's okay if one's Chris and one's Christopher yes that's okay it's really just kind of my record sure
yeah aome thank you so much thank you still that all right let me uh yeah let's just do that real quick discussion and vote on the grant authorization form uh which is in front of you this is a form um Any Grant that's being applied for for the
town of Conway um must first go through the select board uh this is the forum for to go to the select board so it's just a sign at the bot y so I'll make a motion to approve this version of um the
grant authorization form I'll second that all in favor I I and then the two grants um here one's going to be a business it's going to be a a vote to approve applying for protect uh to shore
up Shel shelburn Falls Road so I'll make a motion to approve that Grant second all in favor I I next is actually going to be on items and not anticipated 48 hours in advance this is the mpu grant
um which you'll see here it's a haed mitigation uh Plan update um Hazard I'm sorry Hazard mitigation Plan update uh it's fima Mima so I'll make a motion to approve the hazard mitigation Plan update as well
second all in favor I I unanimous on both thank you thank you thank you and now we can move on to uh dis to down to Joint meeting with Finance uh to discuss
the transfer station and Board of Health lines of our spreadsheet oh y okay so since why don't we start with oh
yes do to wa uh yes I apologize that is for I'm sorry what your I'm just my name is Barbara Melo and I'm just checking to make sure that
you got my email about the Guilford fund oh yes oh oh yes yes yeah did did you not get my reply no oh okay so this did you is it an email yes okay under what
name well you're under Bobby right Bobby mville yeah I mean under vque vque yeah um no I didn't get it oh okay because and when you came in I said and I apologize I've been sick for a week or two but um yes I did get that one yes
with the right so I all I need to do is get you the updated front sheet for the application okay yeah okay yeah so I'll put that based on the letter the email that I sent um I just don't know whether
I should proceed with the application or whether it's just way out of line with you know what the Gil F doer can do I mean I would say just submit it right I mean what's the harm okay
so I should be able to get that updated tomorrow Wednesday at the latest okay sorry um and then yeah I would say the same thing I mean um the only thing I have to update is the income guidelines and just make sure they're the current
ones other than that you have the whole rest of the applications so you could be filling that out while you while I see what those are right yeah okay that was all I needed okay thank you so much have a good night thank
you so for why don't we start with um Board of Health since we have cat here do you want to take that side I'll take this side we can okay divide and conquer you are the bo it's been two weeks I'm not
contagious anymore but I I'll cough like this I'm kidding I don't have my copy of that's all right it's right there there it is right in front of us magic I have mine so I can
make all right Board of Health you can ask questions to hopefully clear up the confused look on your face all I'm seeing is level funded so far my glasses I mean is it all level funded I don't see it's actually I
believe it went down not a lot like $400 it went down I down here yeah down this part yeah okay I have no questions then yeah it was the the operations went down I dropped the um the other supplies
because furog is doing a lot of our kitchen inspections now so those things I don't have to buy but there are still other things that don't fall under standard office supplies that we need to purchase for educational materials and and whatnot so I did drop that down
about 50% that's awesome great but everything else is pretty much the same that's kind of good I mean these are easy Finance you have anything
I it's all so small in Min schule it's yeah right yeah it is yeah is there any things that could Blindside us here like subscriptions to this or that that might go up may you can think of um the only thing that could possibly increase would
be the tuition and meetings one of the ones that it it all depends on how many board members go the 500 is what we've been at and we've been okay the board's just a little bigger right now um but I think we under the 5400 there's
enough where if I go a little over on that line item right exactly we can approve a line of transfer yes I I mean the only thing I see weird is just the dip in the middle that I can't see what year that is on on
column o column o oh yeah 24 the dip in regards to clerical um in fy4 I because of the assessors I went from 15 hours a week down to seven hours a week for the Board of Health oh for that
year that fiscal year and then it got bounced back up and depending on next week it may dip down a little bit again okay awesome that was very good I'll make a motion
bestd no not yet not yet no just reviewing it awesome that'll be sometime in April hopefully War that's right I don't know I've had snow in April is there anything as the chair you
need to add uh no I don't believe so I think uh it kind of stands for itself um just hoping that it meets everybody's approval and that'd be great we love
level or below or down even better overachiever you're always been an overachiever oh stop while you're here has I'm just curious um has there been any more discussion about uses of the opioid funds uh we tabled that in favor of
getting some other work done but we do we it is on our agenda for uh our next meeting and we have some active um plans that that both Hannah and I
have been working on on that and uh and she has some things that she wants to bring to the board so we are actively working on opioid can I add can I add something that won't be hopefully that expensive probably about 150 under 200 the chief
just came to me today and said what he'd like to get we have the aeds now what he'd like to get is a box to wall mount them in a box on the wall in both town hall and town off that seems like that would be a more than reasonable request
so I think he'll be coming to you but we discussed that last year actually um I can just automatically add that to the next agenda for a vote great awesome I'll just throw it you might want to check with him to see or if you guys want to find a box he found one on
Amazon today for like under 90 that was it's all ads so he's probably more qualified to find the Box than we are anyway yeah he got the a okay thanks awesome thank you now to
the tough one we done transfer station as much as I'd like to stay and watch this one oh and there's the eversource pole hearings I don't know if you wanted to look at them and sign them today too while you're here are you did you um no I don't sign them till after
you've had the hearing I certif I certified a hearing yeah but there was something in here that say oh it says Clerk of Selectmen that's just to say yeah the foregoing was adopted at a meeting so it's kind of all of this gets done after
right right right after they set the tonight and then you yes okay great perfect thank you thank you thank thank you very much have a Lov you all right so let me see how much bigger I you know what let me go up and hide a couple
columns so I can make it bigger next week we need meet on Tuesday right yes catching on got to pay day off next Monday I don't it's a flex holiday for us so come here
no so um I'll get to the salaries or maybe Chris will later but I have to tell you that with um this is not going to be the final because we have not gotten the information from Jan yet it's not her fault they're dealing
with prevailing wage it's a shifting so but I can go through what we've got here the inspections um we end up having to have let's see I think it's every other year you can see how much was expended that
year um so I'm going to make sure I have at least 3,000 in this year that might be a little low but I can probably swing it because every other year we have the we've got well testing going on we've got the transfer station itself we' got the landfill expense inspections you know but they're not
every single year so I'm trying to get in the swing for that um this all of these were just oh actually I only did that at 4% increase but the expect are regularly schedu right every other year it's not like a surprise it's not a surprise no
although the prices sometimes are because you know if there's findings any remediation that might be needed excuse me so far no yeah um yeah yeah um so all of these you know I
separated these all out when when we first took this budget out of the board of house he because I wanted to be able to track um both hauling and tipping fees so you know we can see how much it cost us to haul trash to haul the bulky waste
and by the way great news since the select board adopted the new bulky prices the bulky waste dumpster was empty as of January 2nd I think and it still has not been pulled and it's normally pulled once or twice a month so
yeah that's amazing I know it's it's so we should be seeing some savings there where's that trash going people are putting it in bags actually yeah a lot of people are putting things that could have gone into bags and bags with stickers on them now so because need more stickers which we
reduced I know oh well well there's less Freel loading going on yeah yes so you expect our fy0 expenditures to
be I mean because FY 24 for bulki we only paid I mean we we paid a lot less than we bud so right but don't forget that this was I would I would unhide them but the
first year or two I had to kind of play with I wasn't really sure what it was going to be and things had been put together in budgets which is why I then separated them out so so I think that's part of what was going on there um I guess I guess where I'm going with this
is if we leave I mean that still seems like a lot 168 right but look how much we spent already this year halfway through the year right but in but in 2024 we spent I mean I'm assuming that that's those are our actual expenditures right or you're
saying that that one is I didn't take out this I'm I'm pretty sure I you know what I thought a lot of your 2024 expenditures have not been I didn't update those I don't know oh I couldn't have cuz look at
that that's got to be a half year I'm sorry oh my Lord I just went through those and I thought I'd finished them up okay well based on what it is this year I would say that's we're pretty close you know the trash tipping looks a lot better to
me is that like cow tipping um and the one that's always a real wild card for us is the Springfield Murphy because you just don't know how much it's going to the markets change um and I know
right now this number is accurate here because I know the expended in 2025 is accurate as of I just didn't realize I hadn't caught up with 2024 um so obviously there's a whole lot of money sitting there that we're not using so that's why I brought it down
but I only brought brought it down three grand because one year I took it out all together and then we ended up having to pay so it just it makes me nervous and I don't like having like a what feels like a slush fund but when you don't know what the markets are going to do it just
everything's going to go yeah yeah so compost they did up their price a little bit um that is something though that if we need to when we get our funds for you
know because you all changed um and we get the RDP funds that come in um I can use RDP to pay for the actual compost so you know if we let's say next time we I think we got 3250
this time for RDP funds next year we should be getting a fair chunk more because of the changes that you've made and so that could just all get thrown at compost and if that's the case then I may come to the board next year's budget you know assuming we're getting that and say let's just take out the compost line
and I'll just pay for it with RDP which would be really great excuse me so um there yeah so unfortunately this is still fluid it and I was even told
because salaries because of the prevailing wage of for and the cost of for hauling and that's not all settled yet so we don't have final numbers okay it could be more than a 5% increase all right so that's expenses and you know obviously we'll be we'll be doing the transfer station again do you
want to get to yeah I'm trying to find I know that the furog sheet um that shows Municipal ranks based on uh wages is not always accurate as we found out um but
if you did look at that sheet and rtaas were at the dead bottom dead last um not dead last yeah according to the bog sheet that's what I'm yeah that's what I was looking at it wasn't dead last pretty sure um they were they were
close they were close let's see if I can find it online I mean that'd be best if we could just look look at it real quick seems for all all they have to do I know seems oh I know I know well we're also asking them to do a lot more since we
changed everything so I did want to bring it up that we need to look at upping those hourly wages where you say does that come with the job description update that's a good point are the hour
anytime you change duties and rs and are requesting more more money I'm going to have to consult with the personel committee are the are the hours the uh the same is not working more hours now well no the hours are only dependent on how many T we have at a time cuz we
do have some that for mean there not they don't have to do anything more now because of the more stringent they're busier up there but more hours now all right policing so they are they do have more hours it's just more they're more active than they were the hours stay the same
oh oh the hours stay the same well it's more responsibility yeah oh that's why I was looking for attachment yeah it was cuz I just looked at it today after you said that all right
so all right so yep thank you make you dizzy when did they last do the salary survey they just updated this yeah like we had a place that was doing ours every 3 years now they're doing it annually cuz
things are changing right trying to see where I it bigger I mean yeah not 100% accurate according to Don base oh there we go so there
was 1684 oh so we aren't last no we're not dead last but we might be second last second to last second to last um which is funny because well it's not funny but we were absolutely appalling when I first got here it was like 1483
or something like that it was really bad all right 1453 thank you but um but a lot are in the 17 to 19 range I mean we're never going to do like Green Field right so no and
Deerfield is 20 um let me see here Heath 1855 oh monteu 1474 oh my God row 15 to
20 so I mean I'm looking at comparable Ashfield um I mean buckland's busier because they have shurn also anything nowadays is got to be still I I still just don't I don't feel comfortable with our position on
here here no I I agree yeah um I personally think we should be at least Middle Ground MH which would bring us to about $1850 which would be a $150 increase for the
Tas and then um obviously the manager would have to increase as well funny you say that because that's what I put in I put in 185 this request for 36 makes it 185 for the transfer station
attendance in 25 20 20.5 2050 for the man here's yeah so there's my what I was figuring out oh a minute what did we just BL our CDL what here uh 3 32 oh I hid these that's why all right
it's unhide these and you can see I was going to say where where's my calculations so this is how much it would be for um the three regular transfer station attendants at 185 but I I mentioned up top that
because they have sick time and if somebody's sick on an open day you still have to have somebody covering so I have to have buffer for that extra so so I instead of like last year it was 31824 but I bumped it up to 34 just in case same so I did the same thing this year
that's where the 36 on the 18 came from okay so that's what is uping and we do have quite a considerable amount of savings even though the in the increased cost of disposal of waste has gone up
considerably we've also decreased our amount considerably to kind of offset right um and save a little more and I you know a lot of that work is due to the Tas I totally agree so I feel we should
repay I agree I I think it's going to be a tough budget for people that we told that we're going to be saving money on the transfer station and to have you know a significant increase like that I think we're definitely going to have to make the case so the cost analysis right
I mean how much would it cost us to do those increases based on aage average hours per year and how much does that take out of the bucket of savings right does it offset it probably not we probably have more savings the
most the majority of the money that is going to be the increas is because the increased cost of the actual waste itself yeah um which just keeps going up and up and up where's everything we have control of
we're reduced like the bulky so we can just tell people it would have been so much so much more if we had if we hadn't done the bulky well what I'm saying is there still might be the cost savings even with the increases in in hourly right and some of it we just don't know because it's it's up in the air we just
have to those placeholders in there I mean I'm just like if you're paying McDonald's $20 you got to pay people wage no I I don't yeah I don't I don't have a a problem with that at all I just think that we're gonna that other people are going to look at this and say
you know you told us that we were that right we were going to save money on the transfer station budget and now you know it's increased so well she may be able to give us a sense but you know it's only we only have January to go by for bulky so
again it's a little you'd think January would be high though oh because of Christmas waste yeah usually the the Christmas stuff is the card Bo okay although they did Max
out with the trash this year too so but isn't bulk usually in the spring yeah spring cleaning spring cleaning how is going on the market the month of May yeah yeah yeah so anyway I think there may still be some wiggle room I may be able to bring
this down even if she UPS this just because you know I mean I'll talk to her more about the decrease by 3,000 here because you know if we only spent 5 Grand that year and we're less than two grand this year is that accurate though
or you said those were halfway through I I have to double check because I thought that was accurate but how many hours do they work a year per ta oh uh I don't know it's 24 hours
pretty much every pay period so 26 pay period um has there been a lot of turnover at the uh transfer station pres turnover there has not although we are looking for a new transfer station attendant
now um and maybe another on call just so we have extra back up and is there a lot of training that's involved in now because of there is now actually because they all have to be OSHA trained so yeah and
as a matter of fact we're going to have to do I'm sorry how much does the ocean training cost nothing no the the solid waste District does that for us it only costs like I mean we pay them for their time we pay we pay the Fe okay yeah it's
less would be less than $3,000 I think do we know what is OSHA 10 that they have to do it's not a particular OSHA and as a matter of fact Jan mean was amazing because she knew the OSHA was going to be applying to the transfer station but nobody had really figured
out what that was going to look like well she did she hired a consultant and they did it and basically they created the model for the state so they pie Meed some of the certifications and OSHA I would assume yeah in other words whatever applied so our it was a couple years ago now that they had trainings
here you know and some of it might be on bloodborne pathogens some all that kind of stuff yeah eyewash first aid so yeah well they do need to take a first aid class I'm working with Chief Bates on that right now um to get them first State certify okay ha to tell you they
probably have to do CPR also no she said they don't really yes surprising basic first or do we have Naran or defibrillators up there up there no because of there's no uh temperature there's no place to keep temperature
regulation yeah but we did get the five we do have Naran in all of our emergency vehicles and defibrillators and you know got um the ambulance and the police vehicles Stu there's no
um repairs maintenance or equipment upgrades or anything at all leave that tends to be done through the district we did have a charge for that and when that kind of stuff happens this is where I take it out of under the
contracted services so yeah all right so what's next that's it for the budgets it was just those two all right I mean do we want to ask while we're talking about it for
the for the um I know we already put a lot on their plate already but the uh um oh my God what's wrong with wage increase yeah yes personel person Comm think yeah
okay they're going to hate us we keep kinging them more work it's not me you're not on it anymore I'm not on it anymore yes no if we're keeping I mean I think if we're if we're putting some of this on them then make sense for them to
you know yeah so I've spoken with Phyllis and she's going to schedule a meeting and when she does that I'm going to bring all these wage requests at it's not like we're doing meal I'm going to bring them a whole sheet with the stiens so are we talking about that too or just the we increases
yeah yes stend too yeah excellent but we have um oh good as long as it's not did I'm trying to remember did we did planning in conom and you guys approved as okay they going to okay great great so yep so that would go there too all
right okay just we resolved Sten versus uh versus 109 1099 versus W2 W4 the you know we didn't vote on it you you didn't vote on it but you don't have to because Personnel will be bringing you a recommendation okay got
it yeah got it um so the uh it is it is a W2 we did find that out the stiens are W2s because you contracted you have to take withholdings out I thought he was referencing which jobs position so they aren't they aren't
10199 because it's not a contract boy yeah it's all W2s so yeah so you get like you know $900 a month and there's like maybe $386 or something that comes out whatever it is $900 a month it's $900 every six
months every six months sorry every six months um and just to remind everybody we had said previously that if a position got a substantial ra well let me put it this way if a position got a
raise um and it was more than what the cola would have been then they don't get the cola on top of that MH and I don't know why you'd give a raise it wasn't more than what the cola was going to be anyway I don't either know yeah yeah okay but since you
usually don't decide the cola until the end of the process yeah all righty any other questions on transfer station all all right thank you very much thank
you um well last excuse me the last item on new business is the discussion and vote on a date for eversource poll hearings for both Cricket Hill and Roy Brook roads um suggestion is March 3rd at 5:00
p.m. prior to a select board meeting and then 500 P p.m. is property rough I can do it on Monday well is this is this Republican way I don't know
what so they're wear M okay so yeah what happens is the select board first sets a date then um good night thank then the the town clerk will send out they send us all the autter cards the town clerk will send those out and then she attests
after you have the hearing that the hearing was held okay um so as soon as you set the date then I'll let ever Source know when it's going to be so they can have people here okay okay oh and sorry it get has to be advertised in the paper for two weeks which is why we're doing it 3 weeks out to give time
to get it to them for yes got you I'll make a motion to set the date for ever Source P poll hearings for Cricut Hill and roin Brook roads on March 3rd at 5:00 p.m. prior to our typical select board meeting at 6 second all in favor I
I unanimous uh ta updates are being tabled till next week correct all right um mail HR a annual report um I wish I could tell you more about this this is the Housing and
Redevelopment Authority basically tells us the balance on uh what was used or what was paid I'm sorry what was used through the year nothing was used our balance Remains the Same $28,269 um at the last one the last sentences
here it says as of December 31st 2024 the balance of outstanding housing Rehabilitation mortgages in the town of Conway was $93,600 [Music] no I think we not Urban Development
Redevelopment oh it's very confusing though yeah the housing rehab rehabilitation um program and they have a link on their website and you can look it up and see which towns you you know have this These funds
available and you have to meet certain criteria and you can fill it out there okay and ask for it I'm pretty sure in the last currents we did an article I think so yeah there were there were two different programs um but I think we had it in the last one y that explained it a
little bit Yeah okay uh public comments we already had a public comment that was resolved so that's over um select board comments or concerns just putting it out there again is going to go into the currents but
um the Festival of the hills desperately desperately needs um unteers or there may not be a festival I mean they've literally got three people that's it right now and I have the list of all of the kind of I don't know positions that that they need filled and there's
probably like nine so so this is this is for the committee itself or for for for the committee for the committee to join the committee yes to join the committee okay so if anyone enjoyed the Festival this year and you want one next year and you want to have another
Festival yep anything else no I'm good I'll just say go Birds motion to adjourn uh well or well uh no n uh May through announcements next meeting uh February Tuesday
February 18th on Tuesday is our next meeting so I'll make a motion to turn second all in favor hi thank you what's up with them