all righty i will hereby call to order this regularly scheduled meeting of the Sunderland Select Board the time is 6:33 p.m recording our first order of business is going to be to approve the minutes of our last select board meeting from 47:25 do I hear a motion i motion
we approve the minutes from 4725 second all right we have a motion made and seconded to approve the minutes from our last meeting all those in favor i i i three nothing thank you all righty uh under new business our first order is the fire chief's grant my understanding
is that the this is the second year of a grant from that the fire chief received for equipment from the fire department yes over $5,800 they're going to get another set of turnout gear that is great news i remember the chief coming in last year to tell us about the great news on that
and that is wonderful um every penny that they're able to get in grants is less that comes out of the budget so that is wonderful news um do you need anything other than just a motion to accept that grant or No um the signatures on the documents which you've
already you we you've taken care of so we just need to get it back to the chief and Sue will send it out all righty i would entertain a motion to accept this grant and send it on its way i make a motion we accept the fire
department grant second all right we have a motion made and seconded all those in favor i I I three nothing all righty next up under new business we'll be reviewing the open issues for the annual town meeting and I see we have our town meeting
uh warrant in front of us um any any open issues we need to discuss um we do so we'll be holding it at the school we are using um Dogwood audio which graciously um I um I was unaware I I'm
I'm starting to learn my responsibilities around town meeting and um so Jonathan kindly alerted me to that one and we got them secured in time so we will have audio at the elementary
school uh Mel will be in charge of setup from what I understand um she has been preparing all the documents making copies of all the things that you have reviewed and signed off on like the capital stabilization
uh the details of the budget um there's a couple handouts to back up uh the fur cog um change to their charter um we've Wendy would felt it best and I agreed that we
have the text with a you know the strikeouts and the new text so people can review the actual changes and then there's another handout that's an overview of why they're making these changes um I think the finance committee
is preparing a presentation uh Dylan Corpida has um written a couple uh docu you know a couple reports um the highlights of the budget um so I think he's going to present that and Joe might have a few words to share the two of
them will tag team val will not be Val is the chair of the finance committee Val Boris but she will not be able to attend the meeting so Dylan and Joe will take the lead in answering questions as Alli's only been to three meetings yeah
so question on you for you on that uh do you know and maybe this is a question that we have to ask them do you know if they're planning on including any information about what happened with the capital stabilization override from last year in their presentation i haven't I haven't read through to see that okay
i'll I'll double check what he said i want to know which one of us is talking about it and how we plan on handling that because I don't want to just not mention anything in general I would I think you really should take the lead or the um as the
chair of the capital stabilization and you have a very solid handle on the issue okay i didn't want to step on the finance committee's toes if they were already planning on including that in their presentation um so I might reach out to to them or have you reach out to them and I'll confirm that um again I don't want to step on any toes there but
I want to make sure that that's covered because it's going to be not only a vital part of the picture of our thing but also important for people in town to be aware of yes question do that maybe when we hit question three for the budget yep um okay and the capital
stabilization is four so would you do the capital stabilization with the budget or usually we do the budget and then we'll do the capital like the separate one yeah yeah i might I might do it either
right between three and four like finish up the budget and say like as we move into capital stabilization I'd like to give some some ground work and you know give you some picture so that people understand you know where we came from and whatnot um I think that might make the most sense to to to have it be a preamble to four um all right so I will
prepare something for that um make sure I'm prepared uh but do please check with the committee because if they're already planning on covering it i don't need to you know to beat the dead horse when would they when would they speak would they speak at the beginning when when would they fit into this i would assume
before article three at some point okay they Okay yeah i can I can even mention too um we've got a thing in there where we'll normally we'll say you know we'll introduce the chair like in this case Val I can mention Val's out and then I can introduce you know I can say you
know you guys want to introduce yourselves and then I can mention that they've got a presentation when we get to that question yeah no I like that all right that was just my only question there is on that um so they're going to
have their presentation um we'll be prepared to answer questions on any of these articles if the public has them um any other open issues or anything else you want to go over on the town meeting warrant um I think I think we covered
everything pretty well last week there not been changes it was just making sure everything was Yeah no duplicated numbers and things believe me I I want this to be a simple process i want us to be done with this i don't want to have a thousand things it's just making sure we're all good there but it sounds like
we are in great shape thank you again Becky and please pass our thanks on to Mel for all the hard work i know that this was a lot to get this done especially being your first year in town and jumping in so late into the into the year to do so so just so we'll make sure we thank you on that um so let's move on
from that to the FCAT charter updates um this is just a brief um note so that you all are aware jonathan at some point um we were talking about their bylaws i'm going through our bylaws and rewriting them
and updating them great and in that discussion one thing one piece I wanted you guys to think about it won't happen probably for at least a year but the charter does say that each member town should have
representation from the select board and um the current board has no select board representation is that true okay so if that is not changed we'll be they'll be coming back and looking for a representative to that and how often are
those meetings they're by bumply okay so that's like scams and the South K seniors here they all have a representative from each okay from the select board and I think we should as well no that makes total sense to me also um that way we're gain
representation we know what the towns also want to do and where do you hold those meetings they're right now they're hybrid so they're online we also hold them in their office okay what's the schedule what's that what day do they change is it one do you have a
fixed we do them on either Tuesday or Wednesday i have to get back to them we've been doing them on Wednesdays I find okay yeah just to you know cuz it's like I do South County EMS on Thursday so if you're going to say it was Thursdays I was going to go well get you know you're
off the hook it's I'm going to be presenting a draft of the stuff to the board on the May board meeting and saying this is what we need to do and then moving forward okay because they haven't been updated since 2011 yeah
yeah once that meeting happens and everything is settled technology we don't even use anymore so and tell me to reference Zoom or anything they reference an old location and everything just it's time to time to update them things like that should be updated
probably once a decade at at the least so um once that's all settled let us know assuming that everything is still the same where they would want to have cycle representation we'll we'll add that to an agenda item and the three of us can discuss which one of us has the capacity to take that on um and yes I I
I agree that that makes lots of sense any discussion from the board about that nope i think it's perfectly reasonable yep makes sense to me all righty that's all our new business nice and easy um under old business first we have select board updates um I don't have anything
on my end crystal do you have anything had a South County EMS meeting which was a continuation of our previous meeting um went over the um the promotion policy again um they're going to be offering the test um they
only had one successful candidate that actually passed the test but um they don't feel like that candidate is is able to be promoted so they're
going to offer the test again and hopefully get a a larger pool of people who are passing the test um I I got one I got a couple boom uh board of oversight for of South County Senior is Thursday uh we're looking at
changing some bylaws and some arrange ourselves i'll have more to say on it because I haven't really gone through it's changed a little bit but I've got a new update draft that we'll be talking about on Thursday um the second thing is we've gotten some draft uh plans for the feasibility study for the 116 shared use
i think I've got five they've broken it up into six pieces i've got five of those i'll be sharing them around i think I want to go before the CPA board i'm going to reach out to them to do a presentation there i want to do something here i just want to get through budget so we have something on that um so we can all take a look at it
i'm waiting for the sixth piece which is the the most important one which is through here over to the bridge so um that that'll be coming and I'll probably share along the five pieces that I do have with lots of folks so you know they'll get it to the CPA get it to Com
get it to What side of the road did they go for i think it's it's on the on the on the uh the uh the opposite side from restaurant so the south south I guess the opposite side restaurant no sorry that would be the north side north side
what restaurant so it's on the opposite side from the school it's on the other side of the school barbecue side yeah bub's barbecue side bubs Bubs Barbecue okay north and kind of east yeah yeah okay yeah well I knew there was I mean there
was some type of Bullhill Road intersection yep yep so I'll uh you'll see all those as a draft and welcome any comments and anybody else we'll we'll share them around so get get some good feedback wonderful that's it for right now thank you so and
just out of curiosity and I I don't want to y get too deep into it but was it broken out into six pieces because those would be like you do piece one piece two piece three or is it It's mainly sheets i mean they only
show so much on the sheet but they have they have broken into pieces because we could certainly you know take those and do you know we could focus on one or two and yeah cuz it obviously couldn't be it would be difficult to do that a start to finish project overnight
but so more to come yeah great um excited about one thing I forgot to mention so I do actually have a little one thing to mention um the um the town and the other towns in the region Frontier Region did uh settle the um contract negotiations with the
teachers union and the the structural assistance unions so um that will be wrapping up very soon more details to follow up all right uh I think that's everything for select board updates for town minister updates becky um the sick
bank has risen to a um an urgent state um we again for the second time I guess since we've adjusted the policy have somebody that would like uh who will be putting in an application
probably early next week um to use time or want who wants to add their time to use time is it okay as I think you I know Crystal's aware but there are some pol there's problems in the policy where we've already maxed out the number of
hours and new people coming in like myself have not been able to join the program um so I'm gonna dig into that a bit and try to see what policy changes might be simple and
effective and bring that to the select board at our next meeting on the 28th um because of the urgency of the situation i remember we had talked about that I want to say last year around this time and I feel like we had we had
I thought we came to a resolution i thought we come to resolution where we had decided something along the lines of like we allowed new people to come in but like older hours would still expire so like the cap didn't go up but people were still allowed to because if it's already full even the
people already in it can't add new hours their hours are just going away so effectively we would allow people to to some of those older hours would expire and we allow new people to come in to be part of the the overall picture I think that's what we decided and I I feel like we had even voted on that like a year
ago but so I'll check select board minutes yeah for that because that was the same feedback I got from a couple other members Mike and and sorry and George that they thought they had that um Jeff had brought this
forward to the select board already yes but so I'm going to dig and see what I can find and if it's already been voted then we will we can move ahead on what was voted but if it hasn't been voted I'll bring it back yeah and and if not if it hasn't been voted for some reason
then we can get on that ASAP on next Monday and get get something get something going on that so we can get that working that's the whole point of that is not to for it to be a a you know longevity reward for a handful of longtime you know employees it's for it to be for the use of all town employees
and so right on an emergency basis yeah yeah it's a it's a failure of the policy really is what it is so we need to to fix that um yeah yeah let me know if you have trouble finding it in the the minutes i'll try to remember more specifically when that was and
um Crystal would it be okay if I run it by you and see it because you'll probably remember once you see it um if I found the right thing that would be great wonderful thank you Crystal so that's absolutely those are my updates for today excellent
um we don't have any correspondents i don't see anyone online or in our waiting room uh we do have our moderator David Papers here today do you have anything for us David or just paying attention and just like to check in when we get close to the meeting absorb it through osmosis exactly uh wonderful all
right uh we have no executive session tonight so at this time I would entertain a motion to adjurnn i motion we adjourn second all right we have a motion made and seconded to adjurnn all those in favor i I I 3 nothing the time is 6:50