I to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and [Music] justice Chris anything
like Echo all right so 3.0 is to approve the meeting agenda I will make a motion to approve the meeting agenda I'll second any discussion all those in favor I I I agenda is approved all right 4.0
acknowledg acknowledgements and recognitions uh we don't have any this evening uh 5.0 is our recog of visitors and Community comments um Community comments is an opportunity for the public to address the school board on an item included in this agenda accordance with the
guidelines printed at the end uh nobody is signed up for Community comments tonight um do have a couple of people in the room and hello to everybody out in cyberspace either live or in the future glad to have you with
us um 6.0 are our reports uh 6.1 is the the principal's report Mr Balan hello hello good evening everybody um this will be a shorter report as we're in summer mode now but um just to recap the end of the school
year we had a good um wrapup I I feel like for my first year here um sattoo had their first kindergarten recognition ceremony U that they've had and that went really well had a successful fifth grade graduation ceremony um and there was a lot of fun had at the satu field
day um that last week of school and then we still have some kiddos in the building this summer we have a prek summer school program going on right now with about 17 kids and then we have some targeted Services going on for some elementary students about 30 elementary students are in the building now um
working on some different math and reading goals and for our middle and high school again um a nice Middle School awards ceremony and exploratory field day on that last day there was a successful senior Awards night that we were able to have um and then High School graduation went really well was
um this my first time seeing it and that gym was packed um with people that weren't just family members it was a really cool experience for me to see how many people turned out for that graduation and then uh summer programs for our middle and high school students going on right now we have summer Credit
Recovery classes happening for some high school students uh driver education classes going on and we have a bunch of athletes in the building doing their Sports Performance strength and conditioning and then just kind of going on with me um earlier this week Chris and I were at the Minnesota Association
of school administrators conference um a lot of different topics legal legislative updates um probably the most impactful one that we were able to experience was um a a conversation in some time around educator resiliency and what are we doing for our folks working
in school to kind of build their resiliency and um hopefully prevent burnout um in our professionals working in the schools um and yeah that's about it um what is as we're getting into the summer what's kind of your timeline on
looking at like the um handbooks and all and and that sort of right now yep yep okay absolutely and then we have to develop a policy on cell phone use um so
I don't know what we're gonna do in terms of process for that but something to start thinking about and we we do have a policy in place already um and so in handbooks what's that in handbooks right yeah yeah and so I'm sure we'll be tweaking that
as well but yeah every school now has to have one again right yeah okay cool I think the only thing would be to test the speakers next year before graduation what I think somebody it was
unplugged somehow got unplugged from sound check to the start of the ceremony so half of them yeah so yes not it yeah it was amazing once that one got lit up it was like oh yeah
funny good okay thank you all right 6.2 is the superintendent report thank you Mr chair in your packet you can see a rundown of U meetings and things from the past month but I do want to call out a couple things that I did
write about um we just got an agreement in writing for an OT provider which is new to us to the district uh we've been using an online or virtual service for the past three years because our PT OT
um Staffing is short and um this will be our first test run with a traveling OT kind of like traveling nurses um they have traveling OTS and slps and PTs um so uh we've got an agreement with amn Healthcare we interviewed this candidate
Jean Vern she's currently assigned to Alaska she's got family here in Minnesota she wants to return um so she opted in for that and um we'll see hopefully it's a great experience and it works out well for our students when we had a full-time PT here you might remember I think her
name was April something like that April what's that April n April 9 yeah when I started we crossed paths um but we contracted out April to serve students in like GES and Birch Grove and other places as they needed and I'm sure we'll do the same here with
um with Jean berck so I look forward to that the biggest news of the last couple of weeks is the relaunch of Vikings vision.org uh the website that lays out all of the details about the bond referendum um so I strongly encourage
board members to be pushing that on your spher of influence U make sure people know that um all of their all of their questions and things can be answered at that website and if not to contact me directly for that I'm happy with the work that strategies and ICS have done to put that together in such a
professional uh format uh Teresa and I got some um not so good news about health insurance rates uh and Teresa has now emailed that out to all staff I think that was just over the weekend uh rates will be increasing by about 177% I said 19 earlier today it's
17% um due to our claims outpacing the revenue of course brought in by premiums uh and it's it's not even the increase is not evenly spread amongst our four different plans we have four healthcare plans that employees can pick from um and that's due to the algorithms that um
you know the vendors put together so um I'm sure we'll hear about that you know with staff and the negotiations tables and the negotiations table on the next round U not unlike everywhere else costs are going up two more items um I
was a bit surprised but I guess pleased that I had a a great conversation with Anna deshaw up in Grand Portage informing us that um due to some funding that came to the band recently uh they they chose to reassign or move Margaret
Newton who's been the um director at headart to an elementary OJ language and culture position working for Grand Portage um but looking to serve students here at Sawtooth and also over at
GES so the details of how that will work are all up in the air we have to sit down and try to figure that out um just like Michael Zimmerman is employed by the band and teaches our secondary students um somehow we will be able to use Margaret uh to embed some
instruction in ojibway at Sawtooth so I think Josh and I have a meeting next Monday or Tuesday I think uh with her to start talking about how what does that look like what's the schedule um what grades Etc and then last but not least I was
telling Dan a little earlier um I will be out of the office July second that whole week of the fourth and then the week after so uh the week of the 4th I'll be traveling to St Louis with my kid for the national stuttering Association conference uh and then the week the second week of July my wife and
I are taking a a week vacation I think we're gonna try to go to sue St marine and drive around the South edge of the big lake good for you um just not be at work for a week so that's coming up nice we'll do our best not great and then come home right to a board meeting on
Thursday yeah um the with the OT um you mentioned it was like a traveling program is that so is that like a temporary assignment that they'll be here or what what does that look like in terms of like the the commitment for
right now is for the school year okay um and then we'll revisit that I assume uh at the end of the year and see if that continues or if they move on to a different assignment um like I said first time doing it I know like nursing traveling nurses have certain timelines
that they operate on we'll figure this one out but it is for the year okay is the agreement cool great any other questions or comments your time out yeah thank you
for sure all right uh 7.0 is our consent agenda um is there anything that needs to be pulled off for further discussion if not we just need a motion I'll make a motion to approve the
consent agenda second motion okay no further discussion all those in favor I I those opposed motion carries uh 8.0 or discussion and action items 8.1 is to accept the May 24 May 2024 expenditure
revenue report found here in our packet um Miss soberg hello hi there I forgot to bring a p of copy so I've got it very anyway there was any um questions or if
I see anything that I want to draw your attention to um we are tracking quite well as far as our general fund Revenue to expenses we're going to be getting into the season where this report will look a little wonky as we move into year
end and audit season um fiscal year end shall I say um my eyes were drawn to last year compared to this year and notice that we were in expenses 100 or a million dollars difference but I think
that's mostly due to the large ltfm project and increased um salary wages that I was like what wait what but that those were the two items that that are drawn out
there um so if I if there are no definitive questions or curi Curiosities about this report we can move on to next this will be so this takes us through May so there'll be one more of these for the
year right and then it kind of tail Trails off I usually keep looking at it until I close out book close out the year because things are you know get Moo I go down to duth and we do we spread out the taxes because currently if you
notice they're all lying in um the general fund 01 there's nothing in 03 so then all that Revenue will get spread to where it really needs to be instead of doing it as it you know randomly comes in so that's kind of the process that we go through and there it looks like on
both the revenue and expense side it's like about 75% uh oh no that's a percentage of it 22 23 budget right look at not the highlighted but the um where where the
yellow9 okay yeah all right yeah I was looking at the numbers right next to okay so we got one more month to kind of Round right yeah okay yeah makes sense yeah I don't have any other questions is anybody else if not we'll
just motion update I'll make a motion to accept the expenditure revenue report as okay any further discussion all those in favor I F oppose motion carries all right
8.2 um is to approve the fiscal 25 budget we've got the budget and the slides here in the packet and if this over and Mr Lind Holm want to lead this off yeah the
um the budget narrative is the document that we worked through uh during the West work session um there I did not make any drastic changes there might have been a you know Gram grammatical typing error that I fixed um but then
the slides are um just kind of pulling out some of the items that are to note um so if we start the budget highlights no we can go straight into so the first few slides kind of just give
budget highlights our strategic road map that we're using to guide us um as we make a balanced budget and then if we push through to the general fund we have our [Music] um budget that's presented is showing um
it appears to be a deficit spending of 267,000 but like I um we had talked about during the work session was uh that would be due to the um purchases of buses so it's assigned funds that would um cover those costs the deficit so we
have a pot of assigned funds specifically for buses technology and curriculum so this would be presenting a general fund budget that's balanced so moving on Food
Service Food Service equally um this year it'll be interesting how it all finally shakes out and now we are having a summer food service program which is great uh Laura and actually her son Beck are running the program I think it's kind of a little bit um the first day seemed a little bit slow but I think it
was good to just kind of get it get it rolling now we've got kids in school and and um the preschool and so it'll I I don't know how many kids came from outside but um I'll check back within back with her as we move forward but um
aside from that little anecdote they um our food service budget we can uh we have a fund balance of food service it was Prior prior years there were three month a three-month
limitation of uh fund balance that you could hold in reserve um currently it's at six months but it is planned it is scheduled to go back to three months we're not in any um spending where we have to make a plan to spend down money we are we are quite
fine with our um fund balance for Food Service um and I believe that we will probably end the year fairly even k um moving on to community service our community ed budget
this one is a little bit more of a um guessing game because there's a lot of grants that get poured into uh Community ad depending on um preschool and just what funds are out there that can support uh youth sports or whatnot so um
as we start working with jens's and Lacy we'll see um what things surface that we can maybe offset some of the deficit that is planned for um the community service budget um and just the fee scale for preschool is kind of one of those
other areas that it fluctuates and helps and so we're figuring out different ways to bring in revenue for preschool it's an important Community Asset um so that's community service does anyone have any questions on
community community ed no and then our debt service payments um that will be scheduled and the only difference that might um appear is the catchup of the abatement funds that we did from last
summer the parking lots um they weren't logged with the state when all these numbers were brought forward and so our revenues are reflecting what the state what we will be getting from the state as our refunding um for The Debt Service payments um but I'll keep you up to date
those change uh so on the last page we have our full 2025 budget I had a quick question maybe this was from the first slide so the the assumption that we're gonna
have a 2% increase to the the formula yep and then um where how was and then I was just looking at like the revenue line on the first one and so the revenue is up like a little
bit how's that 2% sort of like where is that represented in here why does it look like it went flat it look like it's only 64% because so that's thing right no um well we left the enrollment flat so you should have seen an increase but the
reason being why there wasn't much of an increase was primarily because of the eser funds are gone that were in that budget gotcha so that's essentially why revenues look flat so the okay so there was some Esser in the last but
re on the revenue side yep and those are now gone right so okay so that's that's the easiest explanation for for that sure in districts across the state you know they would actually see that go
down um if say in FY 24 they were expending a lot of eser funds we front spent most of our eser funding so the amount of spending we were we were drawing on the revenue side and spending on the expenditure side was not that big this year but if if a district was say
you know spending a lot of s funding this year that would look like a negative it was a challenge I mean from colleagues talking about how to put the SR funds in the budget do you put it in or do you do it as an offsetting where it's not in but then you have all this
elevated Revenue because it's right it's weird so it was a little bit weird so it's inflated our expenditures for a while too sure okay thank you that's a great question it was a great question perceptive right there yeah wait you said we're
increasing so right so then this the summary so the summary yeah that's what we uh reviewed last was it a couple weeks ago um for balance
budget around 10 million for all funds and with a slight deficit budget and that's primarily due to those pluses and we're getting on a better rotation of not having to buy you know
not having six that need to be some trying to get on a schedule sure and I think Tom because Tom bought Tom we went with three propane buses last year so we'll do all the analysis and see you know the benefits cost
benefits to that I think it you think that like changes anything because it was such a light winter weatherwise that it the numbers might be skewed a little bit I don't know I think it's mostly just mileage but I don't know good question like heat in the bus you're
saying his early his early math told them that we were we were coming out ahead on it right we were just doing some napin yeah do they I suppose they have some way of keeping track of like how much like propane is being used for heating the building versus fueling up
the y y we have it we have it completely separate so we're well once I do all the mileage and all the all of those expenses then we can you know map marry it up and see and you'll see in the item 8.6 in your agenda is actually the
propane bit for two years and U that's basically broken out into two costs one is the semi full of propane and one is what do they call it the the little smaller truck I forgot Bob tail the bobtail truck I never really know when he the whatever and I'm
like is the one that comes to your house got it which makes sense I guess yeah so a two-year lock in on propane I mean that's a good thing usually Sor kind of a Gam I make a motion to approve the FC year
25 budget as presented second uh further discussion all those in favor I I those opposed motion carries we'll get these documents put out to the website so that
they I mean they're in the support documents but we'll put them on the website for transparency cool thank you next item is yours to good to have that one done yeah the next one are is
the ltfm maintenance plan this is our um annual task of looking at those giant spreadsheets essentially there's two there's an expense um projection of 10 years and a revenue projection of 10 years um there is a summary page that
you can look at kind of shows uh yearend fund for the last couple of years what's going to you know what where we're going to end this fiscal year what we're planning for for next year is really only um $85,000 worth of projects
painting and doing health and safety type expenses um primarily because of the you know potential referendum Pro projects that we wouldn't need to use this money so we'll be able to bank up some more money because um in this pot because we
won't necessarily need to use much of it in F in next year so that's good um I think it's tracking at about 180 something I don't have that sheet in front of me 182 okay um I just need this to be approved as
well so that we can submit it to the state and this is sorry and just for the recording this is .3 uh to approve the ltfm plan so I make a motion to approve the long-term facilities maintenance plan
summary second that one uh further discussion all those in favor I those opposed motion carries just a note of thanks Teresa and to Tom who do this annually to make sure we get it submitted get it done right EXC thank
you for that okay 8.4 uh is to approve the service agreement contract with Greater Minnesota Family Services is yeah let me uh do a little explanation Mr ch um in your agenda you
see two bullet points two separate links um the one says May 1st of this year through June of next year so that's a year and a month um that is a contract for a second
FTE U that would be added to join Leisa so the second bullet point is the contract for Lisa seder services for all of next school year the first bullet point was for an additional FTE they have a position posted they've not been able to fill it so they're not charging
us until they fill it of course um we're not going to pay for a service we're not getting uh and and just for a point of information um a year ago uh the North Shore Health Care Foundation did I get that right uh agreed to pay um like five
grand a year to us to help cut that cost to The District in half um and then on top of that uh this year the Northeast service Co-op which Reena is a voting member of um agreed that Lake Superior school district and Cook County
School District for the next three years will get 10 grand off the top of their budget for this specifically for mental health so essentially this is paid for for the next three years um with some of those funding streams so are we needing
anything this year from uh health Foundation we got five grand this year from carried to this year next year though yep and then it's also for okay 23 24 24 25 and 25 26 okay so we got two more yeah yeah so thank you
to the Healthcare Foundation for that I mean that was a a wonderful partnership and donation and then to the Northeast service Co-op board that was more of a strategic decision they made they would rather push their resources to help with mental health then these little mini grants that they uh have been approving
they'll still have some for the grants but um board decided they wanted to evalue that and Lord knows we can use it if um if they can find someone to come up here and serve our students thus far that relationship has been outstanding I think our teachers would say that it's
an incredible resource um and very valuable so this would be it's not to exceed 10,000 10,300 or whatever per FTE right so if we do get a second person it would be
20,600 correct that not to exceed correct and then we've got the 5,000 plus the 10,000 so we have 15,000 yep um so covers almost you know three qus of it if we were to max out the service is
it seem like we're maxing that out is that if they're working full-time it's basically maxing it out there's a waiting list yeah there's a waiting list and full full loaded and thus the need for a second position and um you know and for context when I was in Pat we had
1,800 kids we were paying about 40 Grand a year as a district for a team of mental health providers so it's not uncommon to pay a certain amount as a district because there's lots of ancillary services that they can't third party bill for like when they're meeting with Josh and they're meeting with IEP
teams and stuff they can't build for that um but it's incredibly valuable because unlike an outside provider that just comes here and does their thing this allows them to be part of the conversation with team of Educators that are working with the kids so our slice
of the pie is for what they call those ancillary services that are not billable otherwise their revenue comes from insurance ma billing things like that okay cool that's great um do we have any indication whether or not that
second position will be filled um I no I've heard nothing there they don't have an applicant okay um yeah the old how do you get someone to Cook County and give them a house and place to live sure okay um okay great so let's see do we
need to approve these separately or can we do this in one go you can do it in one motion if I think stated that way in your um not okay yeah to approve the 425 service
contract agreements great um y so we just need a motion for that um I make a motion to approve the 2425 service contract agreements with Greater Minnesota Family Services as presented second okay any further
discussion all those in favor I I those opposed motion carries all righty 8.5 is to approve the 2425 Arc Services contract um and we've got a summary here
and a a historical fee summary as well um is this something that you want to speak to miss oberg or um just staying in the hot seat because you well I was G to yeah I thought that this one you maybe wanted
I could help with this one um but I don't have like I said I I was not I didn't come as computer in the book there you go um well I mean I use arcs Services as well as
Chris daily I mean I use it daily this is basically a I mean there's nothing changing here right it's just the the annual reauthorization basically them services at the fiveyear Historical history fee summary it's based on our
enrollment they're I mean they're very Equitable as far as you know saying what they need for payment and um increase of
1.2% sure yeah it's very small I mean basically obviously they help us with our payroll and like accounting software and all that sort of stuff I mean I assume unless you're a district of a certain size that has like an HR
department and a accounting department you're Outsourcing services to an arc right yes there's there's pretty much not a district that doesn't belong to something like Ark yeah um because of the need for hey the software um and the
support behind that but um Arc is unique in that it's it's its own collaborative uh there are board members and superintendents that sit on the board of Ark and oversee it so that's the structure from a governance standpoint um and there's been actually a fair
amount of discussion at the board level for Ark because there are so because they represent so many very small districts like Cook County um there's a lot of concern among superintendant about having enough horsepower at ARK to
step in when a district loses a business manager it's a temporary like help um and so we've had some conversation about like well what would that cost us to have like business manager in the wing for because it seems like somebody's
always in the hole with a business manager with I think they have 26 districts or something like that it's over 20 um so for example our former business manager Teresa vman that's currently what she does she's she's working for art Lor doing sorry Lori
doing yeah you you were tracking with me Teresa teres you guys or lorberg I'm not sure which one um she's currently working for Arc doing business manager services for Northland or reer so uh yeah there's a
lot of talk about make sure we keep Ark whole so they can help us when we're not right um because you don't want to not be able to do payroll right people get mad people get mad real quick yeah yeah so yeah they're a good organization and
they also provide a ton of professional development and right research feel it's the best one for us for sure great can I make a motion to approve the 2024 2025 contract
Mark okay further discussion all those in favor hi I oppos motion carries okay uh 8.6 is to approve the uh
20 2024 to 2026 uh coo Oil and Propane agreement got a two-year bid yep yep and as I said before um on here you can see the transport at a dollar
1.07 79 that is for the semi that comes up and fills us up in the back side of the building uh and then the 1. 289 that's for the bobtail truck uh and that is because the tank at the bus garage it needs the bobtail truck to
fill it that's the way it's you can't get a semi through there um so that's the two different rats and there's only one bid because there aren't other providers in the area we we were contacted by another person oh really did yeah we did get another bid this one
was theel fuel also but they couldn't provide something we solicited four yep um and received two bids back Superior oil as and coml and Superior couldn't do
something right Superior couldn't do the out of the the bus garage the bus garage um but they came in at for the other fuel I believe their pricing was same or close the other one should have been
here we can maybe put notes in your sure but they couldn't fulfill what we need so sure okay so it left us with one it left us with one qualified but it wasn't less I don't believe so no but but yet then they couldn't do the other item
either the bus cor have two contracts I we have maybe let me check and see if I have it in my email I know that well it should be in the documents is it still in the um it's not in the agenda
right yeah I know in the past that both of those both KO and Superior have submitted bids I I can't remember if we' flipflop but our the most recent contract we had was with Kom is that right yep yes is there that's been true
the whole time I've been here um if there's um potent if there's you know we've got this potential work happening at the bus garage um coming down the pike maybe is
the ability to reconfigure that space so that we can sort of get a big truck in there and maximize our we haven't talked about that but that's actually a good good thought for the bond know the construction conversation would make sense just about future right yeah as you we're doing
that and a little more we can really get give the best price so do we want to be able to see the other contract before we approve this hey do you have it in your email um or did it get put in the um no
it's not in the all the documents I could run back to my office it wouldn't really affect anything if we delayed it to the July meeting just for the sake of true doing our due diligence of looking at the options well it says offer may be
withdrawn if not received by due date of 71 did Tom email them to okay 107 I just like to know what the other for sure they were supposed to be let's see where are we at until we where we at here this is the
last agenda item um we can we can we can um yeah take a five minute recess come back pause on Rec that's fine yeah let's do that okay we are back from
Recess so we're resuming agenda item uh 8.6 which is to approve the propane thing so what you see in your packet is um 1.0079 for Como for the transport fill
uh and what you see from Superior is 1.81 which is slightly more expensive than co uh and then the third bullet there the inability to fill at the bus garage um and then that 1.28 9 number is
actually the same as Kom okay um so slightly cheaper with Kom and they can complete all of it all of it okay well that makes ity that's oh go ahead car I was going to go
ahead and say I make a motion to approve the 24 through 26 com Oil and Propane agreement how I get that okay further discussion um the one other question I was goingon to ask was just in terms of the quantity for Pro for KO it's
117,000 and I think on this other one it's 120,000 gallons is that I assume that's kind of hitting the ballpark of what we're looking at yeah so last year's contract usage was 1175 okay so and it was a warmer winter
so 120 is usually closer to it closer yeah okay all right great good we burn a lot of fuel yeah understandably so all right all those in favor I I I
those opposed motion carries um um okay 9.0 is Personnel uh we don't have any Personnel items uh so 10 is to adjourn want to adjourn so moved okay we are
adjourned at 552 holy smokes