[Music] good evening and welcome to the Rapid City council meeting for Tuesday April 1st 2025 if you could please rise and join us for the pledge I pledge aliance to the flag of
the United States of America and to the Republic for stands one nation under God indivisible with liberty and justice for all please call the RO council member gusak here council member Butler here council member Novak here council member
Geisler here council member Armstrong here council member Carlson here mayor cook here thank you um all right well let's why don't we adopt this evening's agenda then so moved second second motion by Geisler and a second by Carlson any discussion or
Corrections hearing none all in favor signify by saying I I opposed and the agenda is adopted and we're going to start out with item one we've got some Earth month proclamations and awards we've got a proclamation and we've got
some awards and judging by the big guns that have come out here in the uh the day or in the chambers you've go ahead Olivia Mr mayor council members uh K rfids has had a sustainability commission since 2009 and they have been
working to expand programming for Earth month and educate residents on sustainability so to begin with I'd like to just recognize the sustainability commission members that are here tonight thank them for their for their work so if maybe you guys could wave if you're
on the sustainability commission excellent and then I thought that we could start with the proclamation and then I can run through a description of the awards sure oh start with a proclamation that would be mean all
right all right um all right so whereas the Rapids sustainability commission has been working to educate the people on the importance of sustainability since the commission's Inception in 2009 and whereas the month
of April has long been celebrated as Earth month a Time dedicated to raising awareness about environmental issues promoting conservation efforts and inspiring action to protect our planet and whereas the city of Rapids is
committed to fostering a culture of environmental responsibility among its residents businesses and organizations and to supporting initiatives that promote sustainability and protect natural resources and
whereas the observance of Earth month presents an opportunity for our community to come together to take meaningful action to address environmental challenges such as pollution habitat loss and resource depletion and whereas by acknowledging
and celebrating Earth month we reaffirm our dedication to building a more resilient and sustainable future for all now therefore I jery cook mayor of the city of Rapids on behalf of the Rapids City Council hereby proclaimed the month of April
2025 to be Earth month in the city of Rapids proclaimed this first day of April 2025 thank you okay and that's not an April Fool exactly and then Mr Mayor and council
members the commission as part of their Earth month efforts also wants to recognize some of the people who have been working on sustainability throughout the city this is the second year that we've done our Earth month sustainability Awards and the commission accepted nominations
for uh Award winners this winter in the categories of residents businesses and institutions and then they voted on who to give the awards to and we have our uh Award winners here this evening so I thought I could give a brief description of each Award winner and then have them
come forward to receive the award and take a photo um so their our first award winner is Eric Nelson he is a president who was nominated for his dedication to sustainability in his personal life he has had solar panels on his home for
eight years has a pollinator friendly Garden that helps reduce runoff and uses natural mulch he is dedicated to recycling and repairing to reduce waste and he composts the sustainability commission thought that he was an excellent example of how Rapids
residents can Embrace sustainability in their homes through daily actions so thank you to Eric and if I think Eric is here great if you would like to come forward for to receive your
[Applause] award just do a picture right here if you um do you in between here so then I can see you all
here we go one two three hang on all right one after on here photog thank you all right our next award goes to
Mary T Incorporated they were nominated because they hold an annual Earth Day trash pickup they have added Organics Recycling and they have started an effort to remove Buckthorn from their property they have also installed a rain garden with native plants and recycle unique items like plastic bags batteries
and styrofoam at the Rapids Recycling Center they also recently worked with the Minnesota Chamber to conduct an energy audit so thank you and please come forward to accept your award [Laughter] Oh no you're not blocking
[Laughter] it good stay [Applause] all right and our last Earth month award goes to Anoka Ramsey Community College they were nominated for their new belon and Prairie Garden at the Rapids campus
their new solar wall on top of the science building their EV Chargers and their sustainability book club so thank you to Anoka Ramsey Community College for all of their sustainability work and please come forward to accept your award
[Applause] Kent's GNA make sure that's all right that's all right got your answer go [Laughter] ahead two three
[Applause] then Mr Mayor and council members just one more plug as Earth month continues the sustainability commission will have weekly uh communication topics that will go out for residents and then similar to last year we will have a park cleanup
event at Lions Creek Park on Saturday April 19th at 10:00 a.m. so anyone who is interested in coming to help clean up that Park is invited to join us there okay thank you very much and I think go
ahead yeah all the award winners um Jen's going to want you outside for another photo so thanks so much all right 19 now on to things that are not nearly as much fun uh we're looking to approve the minutes from our
uh March 18th meeting approved minutes second okay was that a Carlson first yeah and then a butler second any corrections or um discussion all right all in favor of approv the minutes from the March 18th
2025 meeting signify by saying I I I opposed and those minutes are approved all right we have eight items on our consent agenda this evening and the first one is to adopt
resolution 2550 appointing Sarah Smith to the Arts commission um Sarah Smith has submitted an application for the Arts commission after discussion with the applicant at the March 18th meeting the Arts Arts commission recommends she be appointed to the Arts commission with
a term expiring December 31st 2027 so our first action on the consent agenda will be to adopt resolution 25-50 appointing Sarah Smith to the Arts commission with a term expiring December 31st
2007 next item on our consent agenda is to accept a right of Entry agreement with jhm Medical Park llc at its meeting on August 5th 2024 the city council approved a site plan that includes a
39248 ft Warehouse office building on a 2.82 acre lot located at 9255 Holly Street the right of Entry agreement will allow the city to enter the easement over the sidewalk in order to maintain the sidewalk including snow removal snow
removal and summer maintenance the agreement will also allow the city to periodically enter the property to exercise hydrant and valves and flush the water man system the utility and drainage system within the site are considered private and the property owner will continue to own and maintain
these items this right of Entry agreement simply provides the city the ability to ensure appropriate Public Safety so we're looking to attach I'm sorry accept the attached right of Entry agreement with jhm Medical Park LLC for
the construction of a 39,2 48t warehouse office building on a 2.82 acre lot located at 9255 Holly Street um next item on our consent
agenda is to adopt resolution 25-57 appointing Michael Hammond to the sustainability commission there's currently one vacancy on the sustainability commission staff solicited applications for the vacancy and reviewed those applications with council at the February 11th work
section after review and discussion the sustainability commission recommends Michael Hammond's appointment to the commission so we're looking to adopt resolution 25-57 appointing Michael Hammond to the sustainability commission item uh the next item on our
consent agenda is to adopt resolution 25-54 accepting donations and business sponsorships between January 1st and March 31st the city received um the following list of donations and sponsorship for various City events and
activities uh there was a $500 donation from federal cartridge uh uh to go towards the Wellness dog with our police department and then we had a $2,000 donation for a sponsorship I'm sorry a $2,000 sponsorship from Gateway fiber uh
for a city event and a $2,000 sponsorship from magnify Financial uh for another city event and then uh there were additionally five Anonymous donations to the senior Center the total $88.75 so we're looking to adopt
resolution 25-54 to accept contributions made to the city between January 1st and March 31st 2025 uh next item on our consent agenda is to receive the schedule of payments Minnesota State Statute 47138 requires a
list of transactions made by electronic funds transfer be provided to the city council at the next regular meeting after the transaction so we're looking to receive the schedule of electronic payments from March 13 2025 to March
26th 2025 um the next item on our consent agenda is to adopt resolution 25-55 approving a re revised lease agreement for the golf cart Fleet on March 4th the council authorized the
city to enter into a lease agreement with Huntington Bank for the purchase of new golf carts and during the final review of the document package the city was notified that the wrong version was given to the city for review and the original agreement was technically for a municipal fair market value lease since
the financing agreement is for a municipal $1 purchase option a different agreement needs to be executed since the revised agreement is different from the one originally presented the council is asked to reauthorize execution of the agreement and the agreement has been reviewed by the City attorney the
financing Arrangement Remains the the same as originally presented but the verbiage is slightly different so we're looking to adopt resolution 25-55 authorizing authorizing the city to enter into the master lease agreement with Huntington Bank for golf carts
authorize the mayor and city manager to execute the agreement and to further authorize the city manager to execute any additional documents necessary to carry out the agreement next item on the consent agenda is to accept a drainage and
utility easement from parent Custom Homes LLC on December 3rd 2024 city council approved a lot split for a property located at 11220 Dakota Street Northwest as a condition of approval new drainage and
utility easements need to be provided by the property owner to the city so we're looking to accept easements for drainage and utility purposes from parent Custom Homes LLC for the property located at 112 20 Dakota Street
Northwest uh the next and the final item on our consent agenda is to approve an on sale 3.2% maltt liquor wine 2 a.m. Tavern and Sunday liquor license for time and place 364 Rapids Boulevard
an application for on sale 3.2% maltt liquor wine 2 a.m. Tavern and Sunday liquor licensing for time and place located at 364 K rits Boulevard has been submitted by Grace Jacobson I'm sorry
Jacob smah the license and investigation fees have been paid approval of the license would be conditioned upon the completion of a successful background investigation the issuance of a certificate of occupancy by the Chief Building official Anoka County Environmental Services issuing a food
service license and the submitt of a Certificate of Insurance evidencing liquor liability and workers compensation coverage uh so we're looking to approve issuance of an on sale 3.2% M liquer wine 2 am Tavern and
Sunday liquor license to Jr Brown LLC doing business as time and place located at 3064 Rapids Boulevard contingent upon completion of a successful background
investigation the is sorry go ahead thought you were done the issuance of a certific ific of occupancy by the Chief Building official an NOA County Environmental Services issuing a food service license and submitt of a Certificate of Insurance evidencing
liquor liability and workers compensation coverage and that is our consent agenda your honor I move to accept the consent agenda as read second motion by Novak and a second by Butler is there a discussion or questions
regarding the consent agenda Mr mayor council member Carlson no discussion or questions by I just want to thank Gateway fiber magnified financial and federal cartridge for their generous donations um their donations you know par you know make them a a partner in our city helping to provide some of
these great events that we you know put on every year and uh thanks also to those five Anonymous donors you know giving of their uh of their treasure to the uh uh to the senior center to make things a little better from down there I just these Dom Nations really make the
world go around Mr Mayor C Butler I I just wanted to thank Sarah Smith for applying to be on the Arts commission and Michael Hammond for applying for sustainability commission these commissions mean a lot to our city both in terms of informing us and just keeping citizens together so always excited just to see folks getting
involved all right I'm I'm a little shocked council member Carlson no comment about time and place well I I can go on that Mr Mayor CU we' been I'll tell you because you've been there right I've been there a few times yep I read your Facebook they had
this this non-alcoholic alcohol that they were serving but now they can actually have the real stuff with it although I heard the non-alcoholic alcohol is pretty delicious too but now they can get the real stuff on all right okay very good any further discussion or questions on the consent agenda hearing none all in favor signify by saying I I
I opposed and the consent agenda is adopted item 11 is to hold an assessment hearing to collect written appeals um and then uh and then obviously adopt the special assessments
M oh okay we're not going to call him Miss Hansen um the amount to be assessed for the 2025 sub one miscellaneous assessments is it still $6,193 mayor and Council it's actually changed we we've had some folks come in
and pay we've also had uh seven appeals that will be referred on to the board of adjustment and appeals so um depending on if there are additional appeals tonight I do have those figures but um perhaps it would make sense to wait till after the hearing and I can give you those final numbers all right uh the
process of hearing assessment appeals will include a hearing before the board of adjustment and appeals before the city council adoption and the city council still must open a public hearing as required by state statutes however at this public hearing this evening we'll just be collecting written appeals and
refer the appellants to the board of adjustment and appeals for the review and recommendation after the public hearing has been closed the city council May adopt the assessments which have not been appealed um is anybody here to appeal the
assessments I'm sorry first does anybody have any questions before I open the assessment hearing hearing none um in the case of um the miscellaneous assessments for
2025 sub one is anybody here to um appeal their assessments anybody here to appeal their assessments all right one yes mayor maybe for the record I'll just note that we did have seven appeals come in at a
total of 10,586 uh dollars that will not be included in the final resolution numbers tonight so those seven will be referred on to the board of adjustment for consideration and recommendation to the city council all right very good if
there's nobody here that that's going to file an appeal we'll close that portion and look to council mayor and Council yes since we have no additional appeals I'll let you know what the one three and 5year Levy amounts are the one-year Levy will be $
26,000 8413 the threeyear will be $4,700 and0 the fiveyear will be $ 22,5 1860 so that total uh is
$89,300 3 as I mentioned there's about 10,500 in appeals and then the balance 6 or 7,000 that uh folks came in and paid between now and when the agenda went out very good um so Council we're looking to move
those three resolutions council member Carlson make a motion to adopt resolution 2551 adopting 2025 sub one miscellaneous special assessments un opposed one year adopt resolution 25- 52 adopting 2025
sub one miscellaneous special assessments un opposed threeyear and Mr Mayor um motion to adopt resolution 25- 53 adopting 2025 sub one miscellaneous special assessments
opposed unopposed fiveyear second second motion by Carlson second by Geisler is there a discussion on this hearing none all in favor signif by by saying I I I opposed and that motion
carries item 12 is to consider resolution 25-7 sub 9 accepting bid and awarding contract for Highway 10 water M relocation project 25-7 Mr himmer anything you want
to Yes uh Mr Mayor councel um as we enter into construction on Highway 10 out there you've you've seen a little bit of that work happening I got a little ahead of myself the last time this is the official Last Action related to projects um except when we pay the
final bills uh we had a lot of interest in this we had a lot of competitive bids uh we're very pleased with the outcome of it and um we would recommend moving forward this is for the North or Southwest quadron of Main Street and uh
Highway 10 there's a noise wall going to be constructed there right along uh Crooked Lake Boulevard so we currently have water main within mot right away that's our responsibility to relocate we thought it was best to do it this way outside of that contract so um I would
recommend we award a contract to Thomas and Son's Construction in the amount of $ 21,980 funding for this project was included in the 2025 budget uh so a portion of it will go to this as well as a portion that went to the Cooperative agreement
um that we executed with mind a few months back so so happy to answer any questions all right and this is our first time with Thomason since but you got good reviews on them huh yeah Mr Mayor I've worked with them in the past uh they worked in several other municipalities this is the first time they've been here in quite a few years
we've we've heard good things and we're going to move forward with them excellent Mr Mayor counc M Novak I move to adopt resolution number 25-7 sub n awarding a contract to Thomas and Son's
Construction in the amount of $21,988 for the 25-7 highway 10 main pardon me water main relocation project second motion by Novak and a second by Butler is there discussion on this Mr
Mayor C from Carlson well looking that range of bids man $71,000 under the engineer's estimate that that's a nice bid especially if they have a rep reputation as well maybe not with us but it sounds Mr himmer that you guys did a good job job of properly vetting them
and in their past work with other places but boy that's a great bid yeah I mean they were right in there too with those with several companies so all right any other discussion Mr mayor council member grisak speaking of that $71,000 on a bid I think that's
great um we're starting to see some really competitive bids out there I mean there's eight or nine biders on this one and our savings are starting to add up we pretty soon we'll be able to pay for that fir truck I I had a question on on this we came in $71,000 under budget on this and it says
it's in the 2025 wer utility 601 budget but when I I just had a question on that uh on the 601 budget we have we don't have a line item for this on the budget we have 2025 Street reconstruction projects in the amount of
1.4 million is that where that budget comes in um I'm just kind of keeping track of because we are we're starting to see some nice savings on a lot of these projects this year I'm pulling that up now Council M gusak I believe it was
just bear with me for one second hopefully we're going to see some savings on the uh R replacement too so in our water fund budget we had I believe this was a
$500,000 in utility relocations um that was for trunk Highway 610 I think I take that back um I believe this was in last year's budget that was a carry forward and carry forward okay I I will
get you the right answer because I don't want to misspeak here but um I do know that between this project and the Cooperative agreement we were about 75,000 under what that what that bid was so I I will get you the right information probably before we leave to oh that's fine yeah it's a Caro from
last year too that that makes sense I just was checking on that math that's all I had that's not going to change your vote right nope okay any other discussion hearing none all in favor signify by saying I I I opposed and that motion
carries item 14 13 14 what are we have 13 I made notes all over the other one to get messed up here all right item 13 is to consider a flexibility request for a building Edition at 360 Rapids
Boulevard Brick Wall Services Planet case 24-8 and Mr Brown that's why you're up there huh good evening uh so last July the council had approved a site plan for uh a related
project here at 360 Rapids Boulevard IDC automatic has a few different projects going on the most uh significant of which is a building addition that nearly doubles the size of their existing building that project has started that was the main component of
that site plan that was approved last July the site plan did also include uh a small addition onto the south side or the backside of the existing building uh since uh that time the applicant has gone through the
Creek Watershed District process receive building permit applic receive building permits for uh significant parts of the project they needed to make one modification to that and that is in lie of the small addition that was proposed on the south
side of the building they are proposing uh about a 2,000t uh separate storage building on the Southeast corner of the site uh and associated with that it's not really significant enough to even uh do a
formal Amendment to the site plan it did involve an additional request for design flexibility though and that is to have Overhead Doors facing Rapids Boulevard which the River Rapids overlay otherwise does not allow so you can see here on the left
side that uh small addition where they were going to store their equipment uh that has been changed uh so on the right side uh there is that new 2,000 s foot storage building uh that would be a a
separate building from the rest of it it would have Overhead Doors facing uh the North and East toward Rapids Boulevard however that building is set back about 320 ft from the street right away so they wouldn't be particularly
visible I would also note that they're proposing to uh the building is only 20 some feet high so they're not using that for uh we housing or anything like that it would simply be used for storing
their equipment trailers um um and and just use periodically uh you can see that again on this site plan again this one shows the truck circulation the loading docks still in the same place they always were
shown in the back of the building uh trucks would circulate roughly from west to east through the site um and this this out building would not really change that you can see the elevations here the scale is a little misleading on
there but that building again would be set back over 320 ft from the public street right away and in terms of exterior materials uh the applicant is proposing a gray ephus material on that storage building and here you can see a
photo from the Rapids Boulevard right away roughly where that storage building would be located so staff is recommending approval of the design flexibility request with one condition uh that no outdoor storage of equipment
is allowed on the site of the Planning Commission considered this at its March meeting and recommended approval so I can answer any questions the applicant is here as well thank you any questions of Mr Brown on this project Mr mayor
council member Geisler and then council member kovak Mr Brown these are just basic overhead garage doors they're not dock doors they're not semi doors they're just basically bigger garage doors that is correct thank you that's similar type question counc gisler um can you bring that one picture back up
that shows that so right around there is that looking south from Rapids Boulevard what is that yes yes sou a little bit West so those doors are going to be way at the south side of the property 300
feet back from K Rapids Boulevard regular standard doors okay so that makes sense to me I didn't see this picture in the packet for some reason and um question were was that shed originally going to have the dock doors
facing south like the access from the Hol side is that how that was going to work so the original proposal you can see here on the left was in addition to the existing building the dock doors would have been more back back in they
they would have uh faced South generally they because the addition would have been on the back of the building it wouldn't have been visible at all from the street okay and then the other question that I had are just maybe a comment is this the
same project where the HRA uh extended the the extra loan on the 18th of March yes that is that is correct all right because I remember asking in that in that meeting if this was it if you know if they were done and I was a little
surprised that this design flexibility came up but I think we can get away with it you know it's far enough back I think I would be okay with it that far back and there's some screening kind of to the side so well and it wasn't their choice it was K Creek Watershed that made some changes apparently is that
correct Mr Brown yes that's that's my understanding exactly and that actually brings up another point because there was another HRA loan back in 2024 and that did site environmental conditions for kind of one of the reasons why they needed that loan so it sounds like they been having to jump through quite a bit
of Hoops to get this project done and we want to keep this these folks I mean good employer in the city and they're growing the business and employing people so I want to support them Mr Mayor okay Carlon I agree it's a small ask 320 feet back it's not a big building and IDC has been such a
fantastic partner in this community with products and jobs for a long time I think it's a small ask your honor from Novak on that same note I just want to make it very clear to the business owners out there that might be watching Council doesn't try and do things to
make your life difficult on purpose come to us with these things we'll talk about it and if some negotiation needs to happen then we can do that so okay but unless somebody actually moves it council member Geisler uh Mr I'll
make a motion that imp planning case 24-8 uh we approve the design flexibility to city code section 11- uh 103.1 sub1 18a to allow overhead doors to un to and loading area to face kunas Boulevard finding that the modifications
are necessary to respond to site conditions result in better integration of uses or additional public amenities and further the intent of the port District subject to the following conditions no outdoor storage of equipment is permitted on site second motion by Geisler I'm to give
that one to Armstrong is there a further discussion on this m Mar what oh c guys uh so one point I would just like to highlight too this is actually a perfect example of why we need flexibility in some of these districts because there are underlying
conditions that result in how we want sites developed not really working in this case storm water management which is a great reason to say yeah we should add a little bit of flexibility we should be flexible with how this is and they've accommodated it by also mitigating the impact by putting it on
the back of the site making it l less obvious and so it this is the intent where we have our design guidance and we want that but there are reasons to be flexible for it because it makes a lot of sense to make sure that the business
can continue to operate and keep going so this is a perfect example of of what flexibility is for in our code all right we have a motion in a second do we have any further discussion on this hearing none all in favor signify by saying I I opposed and that
motion carries are we good all right thank you um item 14 got a bunch of stuff here out of the way item 14 is to consider resolution 25-12 sub 8 accepting plans and specs
for the 2025 reclamite maintenance maintenance project and authorize solicitation of bids Mr Hammer yes Mr Mayor Council staff is seeking authorization to bid the project this is one of our Street Maintenance techniques it's fairly new for us over the last few
years it's just adding an Emulsion to the surface of the roadway we want to get to the roads that we've reconstructed in the past 3 to five years really hit those first um science tells us this will extend the life of about 5 years to 7 years on the
project and we're kind of treating it like a seal coat so as long as we're able to keep doing it in this could potentially add you know considerably more life to the project so it it it's really hitting those streets that we've been investing our dollars in it's a
cost- effective solution for maintaining those roads it just adds the oils back to it it increases that adhesion the flexibility all the things that are lost to the sun oxidation and other things this just helps heal that roadway if you will so uh we're excited to keep rolling
with this and uh we're looking for your authorization to bid the project and move it forward Mr Hammer I have a tangental question I in full support of this project do we do this on our Trails as well Mr Mayor we haven't tried reate on
our trail system yet uh primarily we have been handling those with kind of a Mill and overlay similar to our roadways or or a reclamite where you reclaim it in place uh so there's Reclamation and reclamite so we we treat it like a reconstruction of our roads because
there was maybe some time that we weren't very well maintaining our road our trails and so just adding this we may be pass that point but it's something we're going to consider for all asphalt maintenance going forward well and and the reason I ask is because it hasn't been that many years since we
redid that whole Trail on Kun Rapids Boulevard on the south side of K Rapids Boulevard and the asphalt still looks good but there's these large cracks I mean it'll be like a half inch crack that'll go all the way across the the trail and I and I know if if that was a
street we would want to get it filled and probably sealed um again tangental at best Mr Mayor th those things are included in our crack ceiling our our standard jpa for that we have done parking lots and trails under the crack
seal where we'll saw them and seal them uh I'm not sure they have equipment quite yet that works on the trails for this but uh I'm going to ask that question and make sure that uh those particular trails are being looked at but we're starting to treat our Trails like our roads now okay you're the
engineer I trust you all right any other uh questions from Mr hammer on this Mr Mary I do have a question M scov and so so this Reclamation product goes on how far how long after the Reconstruction of the road is it within a year yeah you're
you're trying to hit that Sweet Spot somewhere in that two to five year range to um but you can do it in in 3 to five year cycle increments a lot like the old seal coat days where you put the Rock and the oil down and you roll it um that that caused some other concerns for us
but this is kind of that product that as long as the asphalt binder material itself is in good shape this will help with that process so we want to get to it as early as possible and keep maintaining them in that way all right and the reason I asked is I I mean but
if it's if it's three years out it wouldn't make sense to combine it with the road construction project and bid it at that time and say hey you got to come back in year year and a half and put this product on I supposed to maybe a different type of company that does this type of stuff um the other thing is is if we're you know extending the life of
these roads I think our residents are getting a little bit bigger bang for their Buck because they have assessments on the road reconstruction and now we're doing this with regular uh tax dollars so they get to you know extend the life of the road so it's just between the thicker pavement and this product I
think we're making right strides and keeping our roads up and doing the for our constituents here so agreed your onor noac I'm moved to adopt resolution number 25-28 approving plans and specifications and ordering the advertisement for bids
for the 2025 reclamite maintenance project second was a motion by Novak and a second by Armstrong Is there further discussion on this hearing none all in favor signify by saying I I I opposed and this motion
that motion carries item 15 is to consider resolution 25-61 sub 8 accepting plans and specifications for the public works roof replacement and authorizing solicitation
of bids Mr Hammer yes Mr Mayor councel uh we are seeking that authorization to go off for bids and that roof replacement uh we'll be uh attacking this kind of with the base bid and alternates as well the Public Works facility was built probably in three or four separate phas phases over time um
we're we're really looking primarily on this one the base bid being over the office areas the common spaces in that first Bay it's our utilities Bay it's that main component of the building uh those roofs in are in that 30 to 35 year
old range um then we're going to get alternate bids and two other loc we're basically going to get a cost to redo the roof of the entire building um but we're not sure we have the funds to do that or we're not sure it's quite necessary we've been doing some destructive testing and things on it
right now so we want to make sure we can afford the the most need first and then we'll get the bids on those alternates and package that all up and bring it back to you but the area for sure is in that 30 to 35 year old range and the others are at that 20 to 25 year range
as it stands right now so happy to answer any other questions Mr May noac uh Mr hmer I was wondering this is probably just a surface um reconstruction and I may be way off base here but would it be possible to add some reinforcing to this and allow for
solar panels to be put on there at a later dat council member novc this is the same roofing system that went on the water treatment plants that is um receiving some of the solar so this would support what's necessary for that it's it's it's not the roofing material
itself it's the structure of the building that that supports that but um following completion of this that would be an option excellent thank you CC member Geer Mr Hammer um one of the common things with this roof TP is or roof reworking like this is also some
equipment maintenance up there is there any equipment on the roof that is due for replacement or close to it because there's the whole if you fix the roof and then you rip the AC unit off a year later you're kind of creating a new hole has that been considered at all council
member gesler we we we have replaced some of the items up there this was not something that was planned it's it's two completely separate buckets I mean we had to be creative in how we funded this as it is I can't tell you that every piece of equipment up there is topnotch and ready to go um but
the one area that we're looking at has minimal equipment in in that space which is another reason why we want to build uh bid it as the base bid because when you have zero obstructions you're going to get a different cost per square foot than in areas that you do have those
obstructions um so I I I can't look in the eye and tell you that everything's perfect and we won't go back up there again uh we are addressing some Skylight issues that exist we have an access hatch that opens in the wrong direction and creates a safety hazard that we're correcting and and um there's a ladder
as well that from a safety standpoint we're we're going to fix a few of those issues just from an access standpoint okay thank you yeah Mr Mayor C from Butler uh Mr Hammer thank you for uh explaining that and just walking through things I know we emailed a bit one question I still had is you mentioned
there also some drainage problems with the current roof could you talk just a little bit more about that sure council member Butler um it's a flat roof so you have to have some Pitch to that so you have internal scuppers like things flow internal to the building over time those
pitches kind of disappear so you just end up with flat areas on the roof so we have to um add a little um Pitch to these so you have to make sure the water gets to the drains so that doesn't just sit up there and cause puddles so we have some flat areas that need to be
addressed to correct those problems as well thank you for the question right any other questions of Mr Hammer Mr Mayor kovak to a similar vein there that Mr Butler talked about and and having to do a little bit of reconstruction on the roof as we build I
think long-term plans I think in your budget outlook for the next few years and even Capital uh projects would call for uh an expansion to the public works building and if that's the case you
know will these repairs how can I say we're not going to throw good money after bad are we no council member SCC the areas we are um are going to be doing under this project are the ones we just remodeled over the last few years which again is we end up
with little drips that you see around here sometimes after large range so protecting that investment that we've already put in um the back area the very far back area if you're familiar if you've been to the site or those open houses those last few Bays where the dump trucks that's the newest part of
the building those are the areas that are going to be the alternates so we may not even go that way any future expansion to that building is going to have to be back and so um we'll consider that as part of it and then lastly this is going to cover the Carlson Training Center I would imagine so we got to
protect that carak it will not include Carson training that's a separate building we're looking at the toal of the Public Works facility as a whole very good Mr Mayor Butler I move that Council adopt resolution number
25-61 sub 8 approving plans and specifications and ordering advertisement for bids for the Public Works building roof replacement project second motion by Butler and a second by Geisler uh Is there further discussion on this Mr Hammer I assume that our plans
and specs will include a pretty good um because this would also include new installation up there right that is correct Mr Mayor okay Mr mayor council M Armstrong just real quick like for those of us who would like to know I I know what EP
EPDM stands for but can you let the public know what that is uh council member Aran could you let me know what that is I'll give it my best shot ethylene propylene d diine
turple tpir is that is that close it's a builtup roofing system it creates that barrier it's a a poly membrane barrier um underneath that goes those pitches I was talking about to make that water
drain to its location so I am not an expert and next time I'll send our facilities guy down here or come on down to the open house next month and we'll maybe take you up there and walk you around you know Council councilman Novak and I are sticklers for all those little
all those little AC acronyms that they've got out there counc guer it means rber y thank you all right any further discussion hearing none all in favor signify by saying I I I opposed and that motion carries and we are to the open
mic portion of the meeting Open Mic provides an opportunity for the public to address the city council on subjects that are not part of the regular meeting agenda the public is invited to express any concerns they may have which are relevant to the Affairs policies or
practices of the city of Rapids remarks will be limited to 3 minutes should you wish to participate in Open Mic please approach the podium and state your name and address before addressing the council all remarks will be made from the podium and addressed to the
council as a whole open mic is not a time for problem solving or reacting to the comments made but for hearing the speaker for informational purposes only questions from Council will be for clarification only and if necessary a staff report will be prepared for the
next regular council meeting with a copy forwarded to the speaker who's here for Open Mic this evening anybody here for open no I guess I could have shortened that up a little bit
all right well then we will close the open mic portion of the meeting and I don't have any reports on any previous open mics and we're up to other business Mr mayor council member Geisler since he's here Mr himmer uh looks like there's a little bit activity on the
boulevard there by our hopefully future Bridge coming up is that getting started again that's correct council member gisler that work uh we met on site again uh earlier this week and they are moving forward if this April Fool's snow would go away um but yes they are they are
back at it um we're progressing to have that thing ready by Fall awesome thank you you're a who was that me council member Novak uh Mr Hammer yeah I just want to let you know that I've had some constituents actually contact me about this they were very excited so um
they're looking to get that done as soon as possible hopefully the weather will start being nice to us for a change look outside pretty nice Mr Hammer if I may continue Mr Mayor just briefly for Council and those
watching uh as I mentioned Highway 10 is is underway um the latest update on that is starting on April 16th the southbound Round Lake Boulevard to Eastbound 10 ramp will be closed a lot of the work over the next three weeks is going to be
nighttime work where they're working on the shoulders um doing the widening and such so um there are some impacts out there because of construction activity is happening roadway closures are going to happen starting with that ramp in the southbound direction to eastbound Direction otherwise most work is
occurring at night during this day and I think I emailed you all the links to that if you want to stay up to speed on uh week to week day to day and it sounds like they're going to try and keep two lanes open each way for the project that is correct that's huge yes Mr stemle
mayor council since we're on the topic of Highway 10 I discovered what the uh issue was with the budget question was asked earlier related to utility Lo relocation so on the 2025 adopted budget in the narrative section on page 308 it references trunk Highway 610 utility
relocation it's supposed to be trunk Highway 10 in the um sort of the capital summary in the back on page 345 it correctly list Highway 10 so you can check that out but so it's it is in the 2025 budget just was listed correctly in
the narrative section yeah an extra six thank you because I was like moving budgets around over here all right Mr mayor council member Carlson our last winter concert is coming up on April 10th April 10th kid Civic Center at 7:00 it's the Backyard
Band variety music $8 for adults and $5 for 12 and under and that'll be it for a great concert series all right any other business to come before
Council motion to journ Second motion by Carlson second by Novak to adjourn all in favor sign by saying I hi hi we're adjourned [Music]