Roll call. Just a second. [Music] Dan Dodge here. Harding here. Veronica Glover here. Robert Shar.
Bradford Green here. Okay. Does not look like minutes got into the Did they get in? Yes, they're in. Yes, they're in here. Okay. Yes. Um, next item of business on the agenda is
the approval of minutes from the June 25th, 2025 planning and zoning commission meeting. Has everyone had a chance to review? Yes. I'd like to make a motion for approval of the minutes from June 25th.
A second. Okay. It has been properly motioned and second that we approve the June 25th, 2025 planning and zoning commission meeting minutes. All in favor say I. I.
All oppose. Our new item for business will be 11:25 North Summit Street site plan approval. This is a request by Fred R. Jones Jr.
Matthews Engineering on behalf of 1125 North Summit Street LLC to approve a site plan for plus or minus 7.55 acres of land located at 1125 North Summit
Street. The site plans an expansion of the existing facility to include two new residential buildings with a total of 80 beds and a new office building. in addition to walkways, landscaping, and
storm water management improvements. Improvements, I'm sorry. Okay. Good evening. The current zoning classification for this. Can you hear me now? Yes. Okay. The current zoning classification
for this property is planned development. Um, this is a property that is currently in use as a residential substance use disorder treatment facility and may look familiar as it has been before this board previously. The current site plan is for an
expansion that was included in the concept plan for the plan development. It includes three new buildings. Two are for residential beds each with 40 beds and then the third building is for an office.
The applicant has specified that the facility has 67 employees that are divided into three shifts. So at any given time there are about 22 employees on site and there is already enough parking to accommodate the expansion.
There are no no plans to expand the parking at this time. The landscape plan has been reviewed by staff and has been found to comply with the land development code and the plan development agreement. There are 55 trees required and 59 are
proposed. 31 of those trees are existing and will remain and the rest will be planted. There's also a six-foot vinyl fence that will help provide screening. The storm water management system was reviewed for compliance with the
development code. Two storm water ponds are proposed to accommodate the new buildings and walkways and a St. John's River Water Management District permit will also be required. There are no wetlands on the site and there are no major environmental impacts
expected since the site is already developed. The utility plans for the site have been reviewed by staff and are found to be sufficient. The new buildings will connect to central water and sanitary sewer systems. Existing low station pumps will accommodate the expansion and
the additional flows and the existing public water infrastructure. um currently does not have adequate fireflow pressure to meet the minimum requirements for fire suppression. So until improvements are made to increase available fire flow, the
expanded site cannot be safely served for fire protection purposes. This is something that um the engineer is still working with um utilities department on the um the existing on-site dumpster will accommodate the expansion that will handle the solid waste aspect of the
site. Staff recommends approval of the site plan application to authorize development of the facility in support of St. John's recovery place operations. The site plan approval is conditioned on the applicant entering into a written agreement with the city in a form acceptable to the city attorney to cost
share with the city for the design and construction of water infrastructure improvements that are necessary to provide sufficient fire flow. The agreement will include the applicant's proportional cost share obligation, the scope and the timing of the required infrastructure improvements,
that no building permit will be issued until the agreement is fully executed and reported, that the construction of the improvements will be completed before any verable construction occurs on the site. Happy to answer any questions you guys have.
Everything appears to look good. I'm just um concerned about the public water infrastructure. So, how would we um handle that where right now it's not it's a safety.
So, so what will happen is and and discussion has already occurred. So because they have basically two options. One is they could construct a tank on site there. There there's
water and waste water to the site and it has sufficient flow for any you know portable use or disposable waste use. Okay. Right. It just doesn't have sufficient
flow. if there is a a large fire on site that would involve you know you know full building or multiple buildings. So and I think you guys might be aware that that t that is an issue not just for this building but
it's an issue for that that northern end of the city tends to have that issue. It can there's sufficient fire on you know if there's a fire house fire the trucks
do have some water there's pressure in the system but this is a larger facility and so what they'll they've been given the option of big tank on site that would basically remain filled at all times
and would only be used in the event they needed you know to supplement the water that would be you know carry the site in a firet truck or or the hydrants that are available.
The other option is to participate in a a broader project where where the city undertakes an upgrade to the facility and that is what that's the option that they've selected. So
the city's already gone forward and obtained uh some funding uh for these improvements. So it is not this is not something that you know isn't going to occur.
What'll happen is though because they have a need and a specific fire demand, they'll be participating in this project, you know, to the extent to which their share of the the the amount of
water they'll need on the site for fire suppression will all get calculated, figure out how much water volume is being brought on site. And so they'll they'll end up basically assisting the city and and what already was a you know a
broader plan to kind of address the deficiencies. So they've already selected their plan so now we're just figuring numbers. Is that what we're having to Yes. I mean so a a design has been uh
created. Obviously the there will be some I think additional work that you guys will have to do uh correct on site uh but uh that's all been determined. So the issue is how much ultimately will it cost
because this hasn't been bid or anything. Right. So, so first we're going to do math and go back and forth between our engineers and their engineer agree to you know what what percentage they'll
be responsible what percentage the city will be responsible it'll then go out for bid [Music] and so Mark if this is successful then it will correct correct a deficiency in the pressure of water in the north
end of the city. Correct. Correct. Yes. So, it's just not this facility. It will benefit that community. Okay. That's why St. Jose Place chose to take that option to benefit more than just themselves, benefit the surrounding neighbors as well.
Indeed. And and and Mark, can you update me? Um um it used to be in a hospitality that um every room had to be sprint and and and guest rooms uh except for the first
floor. If you had a building that just had first floor, then you it wasn't required. Now I'm talking 15 20 years ago. I assume that's changed. It it has. uh it does vary based on the the actual
size of the building and it varies on what would be the the the occupancy load and just the compartmentalization. So for example, you might have a building that because of its size
uh would require a a sprinkler, but if you install certain types of barriers, you know, firewalls and you know, sometimes you'll see like an architect will increase what would be the standard firewall because they want to reduce
fire demand and then decrease the dispenser requirement. Uh but gener you know but if you're just talking sort of generally you know you a building that is smaller than 9,000 square feet that's not a
place of assembly can avoid sprinklers if there is sufficient fire flow from the highs. Sure. Uh I have another question uh on on this expansion. I I assume that
there's a kitchen and dining room that meals are prepared at the facility. So for the actual they're apartment style. So every every apartment will have excuse me we have to do
please come to the podium and introduce yourself. Yes. And he needs to introduce himself first as well. My name is Kyle Sers with Matthew CCCM. I'm the engineer for the site plan. I'm Michelle Smith. I'm the COO of St. John's Recovery Place. Okay. Thank you. I have it for the record.
Okay. So, they're they're individual apartments. So, they'll have u you know kitchens just like an individual apartment, an actual apartment, kitchen, uh living room, dining room, bedrooms. So, so you don't have a commercial kitchen or dining. Okay. Thank you.
Okay. All right. So my state then is more for clarification purposes. So this is just basically step by step. So um we know what route we want to take. So now it's just a matter of coming up with that cost share obligation. Once we get
that or we've come to that agreement, then we scope out or we plan out how long the scope and timing of for them to do the improvements. Is it step by step? And then you know so once they have agreed upon those two then they issue
permits to right so so this site plan is good for one year. Okay. Okay. So they have one year to obtain a building permit. Okay. Now they're not going to be able to obtain a building permit if we don't have an agreement
for this because as soon as they start know the the the way the fire code works is you have to have fire suppression on site during construction. Right? Because obviously, you know, once you start having walls up and so
uh so all this will have to be worked out before we and we had a conversation. So we we had a meeting. Uh I attended uh the engineers were there, their engineers, our engineers
were there, city manager was there, uh public works was there. This was all to figure out at the timing of this. Could we bring this forward now? And this was basically up to the owner, uh
Shimone. So you know, he had a couple options. he had, you know, PD we basically they resolved all the comments except for this one. So the the conversation centered around the timing
of all this, right? So he could if if we thought that it was going to take long, you know, if he had heard in terms of what the city's plans were and you know, as I said, I think the funding is already in some of the city's
funding is already in place. If that hadn't been in place, we probably wouldn't have this site plan in front of you because we'd be concerned about it expiring before we get, you know, before we get this done. So, you know, once they have
the building permits in hand, then they're good till they complete construction. as long as they make progress. So the way the building permits work, once the building permits are issued, you basically have to make progress every six months, you have to
at a minimum have called for legitimately an inspection. And so if you just call for an inspection and really just didn't do anything other than I called for an inspection to keep the building permit alive, the the county building department can cancel
that permit if they wish, you know, if they think that this was just, you know, just something to keep it active, but as long as they're, you know, actually diligently working towards completion,
right? So, you know, so they could you know, depending on the timing of this, they have up to a year to go get those permits and then they can extend keep them alive by keeping their inspection. So that was primarily what that
discussion was about whether that approach was realistic or not. Okay. So you answer that question. Thank you. Okay. Questions? No. Okay. So, I'd like to make a uh
a motion for site plan approval of uh when 1125 North Summit Street. C can I just ask one thing? Does that include staff's recommendation of the
condition? Yeah. Oh, thank you, Mark. I mean, I'm sure they'd be be good with it, but still, I'd like that condition officially. I appreciate it, Larry. Yes. So, does he need to restate the motion
with No, he just needs to, you know, just just as long as we're clear that his approval includes the staff's recommended condition and my uh my motion includes staff recommendations.
I second. Okay. It has been properly motioned and second for the approval of the site plan with staff recommendation for 1125 North Summit Street. All in favor?
I. All oppose. All right. your substance approved. Thank you all. No public comments. Uh it's it's not a public hearing. I mean, you can you can actually you can
you guys approved it, but if you do want to hear from the public, you you can, but it's it's not formally a public hearing, right? This is I'm going to make a statement. Okay. Okay. I filled out form and everything. I filled out form. Okay.
I'm legal. Good evening. Uh my name is Alan Taylor. My address is 128 Harbison Avenue. Uh we're directly behind the facility. Uh we're the closest residential home uh to
that property and uh we've been a supporter of this facility from the beginning. Uh I think they've been a great service to our community. They've uh brought a propert a property that was vacant and run down and now the
property's kept in very good condition. Um and they're good neighbors. We have a good neighbor policy with them. In fact, we stay in contact with them. They're very considerate trying to make sure that our needs being in a close uh
vicinity to them that uh we're happy with their uh production there and everything. So, they've been a real asset and they take care of everything very well and like I said, they're concerned with the surrounding communities. So, um I I find them to be
a favorable asset to our city. And also when you were speaking about the water issue, um we've had water issues from the time that we've lived here and when they were putting in fiber optic cable, we have come to find out that the water feed to
our property and the surrounding properties is is very weak and outdated. So that's something that that area of the city has needed work on anyway. So it kind of has already been discussed and was kind of in the process. So like
you had mentioned before it's not a new issue but it would be a good issue to have resolved. So this will kind of also it'll help them but it will also help the surrounding uh neighbors there also. So I just have a positive outlook on
their facility and business there. I said it's very good neighbor policy. In fact, we're in contact with them on things that, you know, make us good neighbors. So, just wanted to give a seal of approval for the way that they handle their
property and their business and the community. So, thank you as always. Yes. Thank you. Thank you. That was terrific. And particularly since you're the next door neighbor. Yes.
Yeah. I you know I can tell you that it's a very attractive uh facility. Thank you. Uh and um I mean driving by you wouldn't know what was what was there. It's a lot of people in town still don't know. Yeah.
Somebody every at least once a week that's has no idea that we're even there. And um I'm delighted to hear that your success is is so great that you need to greatly expand. We're excited about it. That's wonderful. Yeah. Thank you. Keep up the great work indeed.
Thank you. [Music] All right. See? Okay. Other our next item of business on our agenda is other items.
A staff comments. Um I don't have anything specific that I want to talk to you. I do want to make you aware that there's been some changes in in state law that have affected some items in our land development code. I
think the thing that that uh that comes to mind most of all it's changed kind of how the platting process is going to work and how final plats get approved. So we'll have to change that. We're going to go through with those and we'll be bringing forward sometime shortly
some, you know, some amendments that basically are results of the most recent legislative session. So, it'll be coming to a a meeting sometime in the future. Okay. Thank you. That's all. Um, public
comments, board member comments. I don't have a comment, but I just um so Melanie is just out this time for two weeks. Okay. But she'll be back hopefully Monday. Okay. Okay. And Nancy was u kind of covering for
her. That's why you didn't get the package. Well, that's what I would just I didn't know. Oh, okay. All right. Okay. All right. And she didn't notice email them to you. Okay. She's had them be here on like Yes. for couple days.
Okay. That's okay. That's that's okay. All right. Okay. Um so adjourn that we will now if there's nothing else. Um I have a question. Any update on the
historical survey? Historical survey. Um will we discuss that? Is it completed? Do we know? I have no idea. I've heard anything about it. Yeah. What is it? The historical survey.
Yeah. Have you heard anything about it? So, you guys have a consultant that was honored to to update the historic structure survey, right? I I haven't heard the results of it either. I was just confirming because I I think I I had only been told about it in
passing. So I don't I I have no idea what who got hired or what their time frame was. Right. The gentleman that was here the last time well when he presented according to the I think it was a match grant there was a time frame and I felt
like he said they had until the end of June to complete it or something like that. They did and then he was granted a extension request. Okay. So well I guess we'll wait till next month. Okay.
I have nothing else. I make the motion to adjurnn. I second. It has been motioned and second that we adjourn. Plans on the commission meeting for July 17, 2025.
I'd like you to ask that before I jump start. We'll see you next time. Thanks. Thanks for being here. All right. You said that we have a year there's nothing to discuss. I don't
think I will say that organization is that um we um But as far as time frame on that funding you Sounds like
we talked about great. Oh, true.