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Video-1: youtube.com/watch?v=Ll_jhvzg0vo

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Thank you, Mina. >> Yes, ma'am. >> I'm going to call this workshop to order. The date is June 16th, 2026. It is approximately 109.

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Um, and with that, Commissioner Moore, I'm going to ask you if you please leave us an invitation. Everyone stand if you are able, please. Let's bow our heads. Dear heavenly father, once again we want to thank you

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for arising on this morning to this new day that you have created. We give you honor and praise. And Father God, we ask that you be with us today. Continue to give us knowledge and understanding, wisdom, and a good heart to do your will. Father

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God, we thank you for um looking over us all night long as we stumbled and we slept. We cover from all hurt, harm, and danger seen and unseen. And we ask that you be with us today. We ask that you be with our county in our city, our state as well as our country. Have mercy upon

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us continue to cover and keep us safe. All these blessings we do ask in thy son Jesus name. >> Pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for it

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stands one nation under God indivisible with liberty and justice for all. >> Okay. Thank you. Madam clerk, if you would please do a roll call for us. >> Vice Mayor William

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>> present. Um, Commissioner Lindy Kito, >> please. >> Lisa Kito, I'm sorry. Thank you. >> Present. >> Commissioner Linda Moore >> here. >> Commissioner Cynthia Burton >> here. >> Mayor Michelle Myers,

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>> present. And we have a >> Okay. Thank you. Thank you very much. >> Can I just make a statement? >> Sure. that should be on the record. For all those that complain on Facebook about our budgets and how we spend our

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money, I want everybody to realize there's absolutely nobody here to talk about it from the public. >> I thought the same thing. Thank you for acknowledging that. Thank you. Um I do have um one announcement real quick that

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um of course I said the other day that um our supervisor of election over he is going to be here on July 23rd from 10 in the morning until noon for paperwork. Um and Mr. Martin if you would please put a

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notice out. Also if you could put if you could Sharita if you would Mr. Martin if you can put a notice. He asked if we could put a notice out that he will be here for paperwork for anyone that's interested. Yes. >> In the November 2026 election. >> Yes, ma'am. >> We have two seats.

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>> We should have Yeah, there should be a public notice about that, too. >> Yeah. >> That says that there's two seat and like it's standard by it should be able to find to make sure we do that. >> Yeah. And our qualifying of course is first week of August, >> right? Or it's anytime up to the first

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week of August now. So, um, you have up until noon that Friday. Noon that Friday. So, anyway, if you would please. And with that, um, let's get started. >> It's all yours.

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>> Thank you. If we could also go back to Madame Clare. >> Yes. I also want to note that we have president city manager Derek Martin, assistant city manager CR manager Bonnie Bub, um finance director Martin.

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I'm sorry. So sorry. Yeah, he's kind of a >> he I'm used to having so I'm working on and and caffeine. Um, >> okay.

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>> You're doing great. >> Thank you. >> Thank you. >> My apolog. >> Yeah. >> Thank you so much. Appreciate all of you being here in this workshop. Um, you know, I tell you, uh, when when I came

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in this last year, uh, the nerves were just on high. I've never done this before and I'm learning every day and I really appreciate all of you helping the staff um really being there. Steve, uh last year just a backbone really helping

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me um and my other staff looking at the budget. This year I went into it a little little different. Um what you have in front of you is a report of course for the budget workshop, but when we get done with our um budget this year, we'll put together a full report

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um like this. not just not just the spreadsheets, but we'll have a report that we'll put on the site. It's kind of a a bible for us to kind of be, you know, a guide of why we did what we did. Um, and and we'll go from there. But this year, it definitely felt a little different, a little bit more comfortable. Um, still have a lot of

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questions, of course, uh, as we move forward with this. But what you have in front of you is a, um, a budget that has, um, funds. Uh we we're in the black on this budget due to um this year's current adalorm projected tax. We

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received a few weeks ago a report that showed the impacts of what our taxes are going to be if the bill is passed uh in November this year. That Yes. Yes, ma'am. >> That's a constitutional amendment. >> Constitutional amendment. Yes. Thank you

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for the correction. And so if that uh constitutional amendment is passed um there is a form in front of you the same report budget workshop that has handwritten that it is a tax impact first year and that is something just for you all to read to see what the adalorum difference is going to be. Um

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and that's also based on the current 8.164 um rate millage rate that we have. The budget we have in front today is based on the 8.7164. We don't have any other information at this point for a roll back or any type of trim. uh until we

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move forward in this process. So, for all intents and purposes, we're basing it off of a millage rate of 87164 um with a total amount of 1,199,000 900 1 million $199,92.

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Um the overall change of course has our tax revenues being increased from $1.4 million. If you look at your um summary sheet, you'll see where we have increased that to 1.6 million. It's a represents 155,432%

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increase. Um which is a total of 11% year-over-year compared to last year. Um with that increase, all of the other tax categories, we had no increases at this time that are proposed. The revenues for gas tax, utility taxes, communication

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services, and business taxes. uh and in lie of taxes remain unchanged. Some categories show low year-to- date actual. Steve and I are looking at that indicating they may be seasonal or delayed in distribution, but we're going to be watching that through this budget cycle to see if we need to tighten that up.

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Um water utility tax, gas utility tax, the water tax known as a pasture is now properly moved. Of course, we did that last year from water fund to the general fund. I know we've had several discussions about that. It was brought up to me. So, we're going to make sure we watch that when we get into our enterprise funds so we're not making

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that same mistake we made last year. No net changes budgeted for 2027. Um, there are some quick notes. Um, just to recap, I won't go through them. They're your read ahead. If you have any questions regarding this portion, I

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would like to go through them now. >> Yes. >> Thank you, ma'am. >> So, I just want to clarify what I'm looking at here. Um, I was emailed a document yesterday at 5:30. That's 5:30 p.m. Um,

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that said this was our agenda packet, but apparently there's a revised agenda packet that is now on our desks. >> Correct. We >> figures are very different. The first one that was sent to you was

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part or half of the agenda because I wanted to give you all a read ahead of what the impacts would look like. So what you had yesterday is is is if the um the law or the constitutional amendment was passed, it's a much lower

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adorum about a 12 to 15% loss in tax revenue about $148,000 I believe is the number. That is just for your that's just for you to read, not for us to go over today. What you have in front of you today um in the

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updated or revised packet is the actual budget we're working on with the numbers for the proposed Avalor this year that's been given to us by the county. >> Okay. So just to clarify any notes that I made or any figures that I read from

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5:30 yesterday are probably wrong and outdated and there's no point for me having read them. So, the difference was $106,000 in the black. We were able to redistribute some funds and we're still $79,000 in the black. Most of the items in um the

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budget that you received yesterday are still going to be the same. They're not they're not changed that far on a on a several million dollar budget. We're only talking $50,000 or something changed. >> Okay. But, mayor, this is my question to the commission and to the city manager.

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>> Sure. So should we not be I mean we don't know whether this constitutional amendment is going to pass or not. That's the worst case scenario. >> How are we? >> Even if it passes it's not going to go

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and effect right in November. They'd have to implement next year. >> It would be 2728. >> Yeah. >> Okay. So it's not affecting >> it's not going toffect this year. >> No. So what he did give you though was what it would look like based on this in

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the first year based on this next year's budget, >> right? >> Just as an example what our loss would be in next year's budget if it was >> supposed that's our supposed loss based on the calculations that have come in from the property appraisers office. >> Correct. Correct. >> Yes, ma'am.

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>> Okay. Thank y'all for being on top of that and trying to get that just so at least we have that that in our mind and we kind of have an idea of what we as municipality would be looking at the impact. >> Correct. And and and when it boils down to it on a super tight budget that we

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worked on with that impact based on the numbers today. Now, we could have a larger increase in tax value next year, and you don't see it, but based on the tax value this year, it would put us in the red. If it were passed and we were working on it today, we'd be looking at a $45,000 deficit right now,

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>> but we're not. So, let's go with supposed to be doing that. Correct. So, you know, >> that's just for a read ahead for you all. >> You know, that's a maybe. >> That's right. >> Okay. Thank you. It's a good that's a good practice for us to have in front of us for us to kind of know what we're dealing with.

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>> Yeah, you can have it plenty of but what we're discussing right now is the budget for 2027. >> So, we'll we'll move forward with that. If nobody has any questions on the advorum or our um our assumptions, of course, we used the uh 2026. We have on here amended budget even though we don't

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have amended right now. It's the same line items as the budget. I just didn't the window was right there, so I left it. But we're basing all of our local 6ent six 6ent gas tax, the um the half cent, the electricity tax. All of those

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are based on state estimates and we utilize the budget from last year. We did not change them. Some of them are overperforming, some are underperforming at this time, but we're watching those to see if we need to adjust them. >> And we haven't received the estimate yet, so we're still >> correct. So yeah, all the share of state

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revenue sharing and stuff, we won't know. >> We we won't. We're just kind of using last year's >> correct. Correct. So, if we're good with those assumptions, we can move on unless anybody else has questions. >> Right now, I'm showing 11% increase and that's based on that's that's mainly

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based heavily on the current Avalor at April. >> Remember, this is our first blush. >> This is our first blush. So, we're going to get through this workshop. Let's go ahead and get started and get on this workshop. This is our first blush. We've got some time to work some things out, too. that this is a good opportunity for us to see what we're what we've got in

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front of us. >> Yes. But I would I would point out that if we are we have a sur right now we have surplus with everything that he's put in here of about 100,000 we that would leave us some room to do a roll back or a you know a military reduction

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just just to keep that in our minds everybody. Um >> and that's why we left it there. That's you know we we did tighten this up. If we can move on, we can go to revenues for licenses and permits. The only change was on mobile home licenses. We didn't see as much or have as much this

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year um in our revenue intake. So, we dropped that down about 31% or $900. Um currently year to date, we've had um we've had $1,729. We budgeted $2,900. So, we put 2,000 in for the budget to

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try to be a little bit more conservative there. Um, we did have an increase in the alcohol beverage license only because of the grumblings of more events coming up in 2027. I mean, we've heard a couple

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things maybe, I'm not sure, uh, concerts or others that that may have alcohol and other events like that. So, we revenue come from. What is that based on? Is that >> It's on there >> now this year. and we're we're going to

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look at the number, but this year we've actually taken in $7,000 and we've only allotted for taking in 26. So, I put 5,000 on the budget and that's based on what we had this year. So, >> okay, because we we don't have the the

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year previous the previous one in here. Normally, we have at least two years. Okay. >> So, so that we can look back to where we were. >> Um So on this line item, we've typically had uh 24 we had 2600. 25 we had 2690.

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Uh 26 we had 2600. And this year year to date we've taken in 7,600. So I put 5,000 in on the budget. >> Yeah. I didn't quite go all in, but just an increase of of our exposure with events. Isn't that based on the

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restaurants and what what alcohol what beverages and alcoholic >> it should restaurants should obviously we have a new restaurant opening block side >> um >> and some other things in the works. So I

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mean I was I was surprised by that when I saw that our financials that it was way up. >> Yeah. But I and also I think it would have been based on the liquor, you know, the Windy Liquor store. >> And so I I just would like the bike event too. They had alcohol sales. >> They had the bike event alcohol sale. So

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they had sales on that >> and we can turn that back a little bit. If you want to go back to 3,000, we can do that. It's always good to be lower than think and get more than it is the opposite. >> They don't pay us. They go to the state and the state gives us >> or is that what it is? portion.

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>> So I maybe we just need to look into where that number comes from, you know, figure that out. >> Any questions? >> Do we know um I know with our current ad balorum, so right now it's showing at

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980 and that was as of May. Have we had any um >> a little concern? I and I I know sometimes that even though they have that that some people haven't paid. Correct. You know, so does it continue?

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Do you see trickling in in June and July? >> I believe I believe we got one for June. >> You've got some for June. >> Yeah, I believe so. Yes. >> Okay. >> And which line item was that for? >> That's one hour. >> Oh, because we're getting the >> Yeah,

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>> but it does lag. a bit >> and then also for I guess the electric utility because we still have June, July, August, September >> and that lasts behind too >> four more months. Yeah. So that's behind >> Yeah, that lasts.

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>> Okay. >> So we're keeping all of these we're keeping all of these with the with the understanding that we're we're on I guess Steve what I would be asking both you and and and Mr. Martin is to make sure that based on where we are this month that we're on that we're on

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schedule to meet these expected revenues. >> Is that what you both feel? >> Yes. >> And and we're also going to be watching it. I mean, we we we'll have a better idea a month from now >> with what we have coming in to can make some better predictions. We're just kind

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of going off of what we currently have. Okay. Yeah. And and you'll see on the summary too, I put, you know, the city continues to monitor state shared revenues, utility taxes closely. So we we're aware. >> Yeah. Sharing and the house had sales tax.

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You know, they tell us that estimate eventually, >> right? Although they're supposed to do it much earlier than they do. >> I'm step out for just a minute. I'm give this to you. I'm going to go get my my other budget. I I just like to have that

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that other one also. I'll get my bag out. the old one. Last year's >> last year's >> and I have it up on the screen, too. >> We We tried to get it bigger on paper. It didn't feel like we needed all We can

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bring it back and and do more, but >> yeah, because it does help to have at least the last full year and even the year before that with the audited and unodudited like 2425. Yeah. I mean, that's that's what we're used to seeing and I know it makes it

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harder to fit on that page. Yeah, it does. It's little tiny. >> I think you were trying to be nice to everybody's eyes, but >> I was >> But it's that information. I can you can go ahead.

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>> Yeah. And you can see too if you go and look at those taxes again, you look at the unodudited uh the 25 numbers. Um that's what we got in. Um, we exceeded what we have in the 26 budget. We So, we feel confident just slow trickles, but we'll get it.

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>> And like we were saying, a lot of the the utility tax, the electric utility tax, and then the franchise fees, those are lagging. >> I mean, we pay that. It's they're collected in, you know, August, September, >> but we won't get September's until

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August or until, you know, October. Yeah. So, >> I don't know, Steve. That's a that's got to be a real pain in the butt to think about because it's like when what what fiscal year is it then and how long do you is it when it's collected or is it when we receive it? >> It's when basically

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>> Yeah. So that that takes a while because they don't send it to us. >> Yeah. Because FPL admits that to us, right? >> Yeah. So it's always that's why also when we start the new budget year it takes a little while before we start getting any numbers in and tell anything that's going on because so many things

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lag so much time so many years coming in the beginning of the year. >> Yeah. Yeah. >> Yeah. On the next meeting I'll make sure that we have the 24 and 25 numbers in there too and we'll we'll figure it out on the print. >> Yeah. >> I just want to make sure nobody's eyes bug out.

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>> Sorry about that mayor. We we'll get that on there on the next go round. >> That's okay. It's just historically it's just good for me for me for my own. >> Huh? >> I think you were trying to make it on the page easier. Make it bigger. >> Okay. I'd like to make a request of the

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city manager. Um I really can't see what you're talking about. I don't say what's the line. I don't what the name of it is. >> Yes, ma'am. >> I I'll be looking on this piece of paper. >> Yes, ma'am. Thank. >> Yes, ma'am. >> That's the angle.

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>> So, while I have everybody here, we'll discuss this. We put these numbers in the budget. We have a proposal with a uh sole source uh letter that is going to modernize the city's communication and

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council chamber. So, I've got a price to save us. Um, we're going we're paying $1,50 a month right now for just just our VoIP phones alone. >> 18 or 20 of them, something like that. Just the VoIP phones. This company is

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part of the chamber. They're also we can piggyback contract, but they've got a soul source letter. They they're doing everything for Waka and some other cities over here. They are for brand new all-in phones and redoing the sound. the

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audio. Well, the audio and the visual in the chamber $630 a month on contract for I believe five years. >> Oh. >> And so we save $400 a month just on cell phones, but we can redo all of our mics will be digitized. We'll have screens.

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So instead of you seeing it there, you all can see a screen right in front of you. The public that comes over here will see a screen. And when we actually go to this and we go live, the public will actually see whatever whatever we put on the main screen and not just you all talking about it. So, >> and the microphones too

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>> and and the microphone. So, it's it's huge. It'll also help with our um our transcriber because it won't be listening to a speaker through analog. It'll be when you speak digital in there, it's going directly to the program. So, it's going to be really nice and it's going to save us a lot of

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money. Um I'm I'm waiting to get a a price from them um for some other stuff, but looks like we'll probably be moving forward with that, saving a a significant amount. >> So we would get all all these upgrades and saving $400 a month o

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>> over a over a 63month term for all of that work to be done. We'll save the city will save $23,310. And I've I've got all that here. We've utilized those numbers in here >> um for the phone, but the internet is something else that we have to work on >> because we do pay

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>> we're paying $1,200 a month for internet >> renting. Yeah. Oh, yeah. Really? >> $1,200 a month for >> rent every phone that we have >> and $,50 on just the phones, >> which is >> So on a um as we're going through this on 11 on line 11, which is lie of taxes,

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can we put I know you have over in the comments nursing home. >> Yes, ma'am. But we've had in there the lake shore which is not but we need to put something um there just so that within that if you could put something either county >> in lie of taxes

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>> um something >> take out the nursing home >> notes or on the >> just right there with the title lie of taxes because >> okay >> we need I think it needs to be more specific in the actual line >> there >> not necessarily in the comment so we

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just put something either nursing home or county property L of taxes or something to that effect >> just so that we have just so when somebody's looking at that they'll understand that and not think that we've just given somebody a cut on taxes.

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>> Yes, ma'am. I've got it on there. U put it in the line item that says county and I put nursing home property over here in the notes. >> Um mayor um that line item used to say payment in lie of taxes. That's what it said previously. payment.

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>> So that was clear. We were receiving payment >> and we receive it from the county. Yes. >> It would really be county nursing home property. That that would be >> it's up for sale that's currently up for sale. >> County property county but it's county

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property. Um they don't have to pay us interlocal that we have on that with agreement. >> Okay. I changed the language in the both sides. So we we've got it clearly. >> Thank you. >> Noted notated. Yes, ma'am.

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>> On page one, do we have does anybody have any more comments, questions? >> Nothing. Any comments on page two for the licenses and permits

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of the the mobile home licenses? Why was Do we know why that went why it's gone down? As far as I understand, the mobile home park has more homes in it and they add they added several in the last few years, you know, right

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across from Windixie. Former Windixie. >> Yeah. >> Um they expanded just a year ago and added several more mobile homes. Have they been getting rid of them? >> Yeah. Now it just whatever >> that money just >> I just I just was wondering if I think there be more if they're

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and I know they might have gotten rid of some old ones and moved them out but is there a way we can look into that as far as enforcement? >> We can to me it feels like maybe we're not maybe they're not renewing their licenses. I don't know. And I think also with mobile home, you

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can either it can be you can either license it every year or it turns into like an actual I don't know something. There's a mobile homes are interesting beast but I mean that's the only place we have. >> Yeah. >> You know in that home park and I do not expand it.

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>> And it looks like that um year to date of last year it was ahead. It was 1902 in May of last year and this year we're >> behind even more. So it's 1729. So >> I don't know. Maybe they maybe they

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might do >> Yeah. >> this summer. I don't know. Maybe it'll come in. I just it was just one thing that I noticed. >> We were kind of looking at it just trying to be as conservative. >> I understand. Yeah. And I and I but I'm just saying reality rightwise. I mean I know that they added stuff and they and

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I always see them for rent and for sale on there. Yeah. >> I just was wondering if if there was any way we could check on that. >> Yes, sir. I made a note for us to look into it. >> Okay. >> And if you would check on the alcohol beverage like Commissioner Lori had

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mentioned because we really haven't had um >> it's been very stable for years. >> Yes, it has been. For it to have gone up. I don't think that the bike fest would have done that. and they really haven't had any other events that where

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the liquor sales would have impacted it that way. So, let's just make sure that that's accurate. >> Yes, ma'am. >> And that we've actually gotten that. >> Okay. >> Well, didn't >> that was that Yeah, that would not be >> that would have been dimminimous. >> Yeah, it was not a big amount.

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That's what I'm saying. These festivals really I mean now Bikefest did make a lot in alcohol sales but >> but didn't do enough to to cover 5,000 for $5,000. So >> yeah. >> Okay. Let's just if you would just check that and make sure that we're that we're accurate.

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>> Yes, ma'am. I have a note on there as well >> because we have to keep this. I mean, the one thing I think we all need to think about is that with whatever we do here, we also have to think about should that pass um and and where we're going so that we're not over projecting.

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>> Yes. >> Okay. So, let's move on. If we if everyone's good with um page one, we're on page two. Everybody's good with page two. >> I have a question about line 19. Okay. >> So, just clarify for me. Is this

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is this the pass the pass through amount or is this a different garbage franchise? >> Is this commercial >> garbage franchise? Yes. >> Are we on page three? >> Yes. >> On line 19. My pages are different from your pages. >> Yeah. Line 47 right there.

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>> Okay. I see it. >> Yeah. You find out the average franchise fee. >> Thanks. >> Yeah. And that is that is our commercial um contracts from Wast. >> Got it. Okay. That's our commercial. >> That's the charged fee. Yeah. >> And last year at this time we were at

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18,732. >> So we're up a little bit. >> We're up a little bit. Okay. You're going to keep everything the same. >> What happened with the Putinham County Landscape Agreement? Why did it go down $12?

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>> Do we know? I mean, $12 is $12, but do we know what happened? >> I think we may have had a incorrect number. Right. Right. That that's all those numbers were verified just recently when we did our our update. >> Why is that number grow?

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>> And I think what we did was we just made it a flat 3500 maybe. >> No, no. What I'm curious about is as long as I've been here, that's what they've paid and that's the eight years. >> Okay. in Crescent City I'm talking about

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now you know everything has risen okay as far as you know what it costs for people what it cost for water cost for and this always just remains the same why why is that >> those those went up and I know we had

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looked at this last year but I want to say and correct me if I'm wrong Keith but it was se used to be 17 or $1,800 is what we were getting this has increased it's doubled in price over time. Correct. So, >> what's what's over time? >> Over the last couple years.

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>> Over the last couple years, >> I believe. So, >> I don't That's okay. >> Yeah. If you if you believe it, that's fine. >> And I can look into it for you. >> Budgeted. So, we audited in 2023 it was 34.88. Unodited was 20 for 2024 was 872.

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Budgeted was 3500 for 2025. Yeah. So I guess maybe are are they current with that? >> Is it one of those things with >> we're trying to get current with that? Birdie did a pretty good job last month at all that figured out they haven't

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paid us. They haven't paid us this year. >> Yeah, we we're expecting money. Uh Birdie's in invoice the county for that because we have to invoice at D and the county. It looks like I mean honestly few years ago we didn't. It looks like the landscape agreement at least.

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>> Well, this is green space. You're >> talking >> that's the agreement for the mal >> for the right >> that's the money they said if we didn't clean up our median they were done. We we've also we signed a contract with

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them for multiple years and so we have to keep up with and I believe we have the updated contract that got >> right and I know Birdie has been submitting those bills up to up to date and to get the years passed right so I

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that's great because that's money that we were owed and it would have been great to have it then but having it now is great too >> but with the county too. Um Keith, with the county, is that just that's how long do you do you know how

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long that's been in effect >> for that amount? 3500 and is that sufficient? Is that something that we need to get back and talk to the county about? >> That got started when Patrick was here. >> It's been a long

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>> care 308, right? >> Building it and keeping it move and all that. Uh I know that I didn't understand the one part where uh we have to maintain the sidewalk.

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That wasn't part of the agreement right there at Helen Brown's house. We had to replace all that sidewalk and pay for it. >> We did. >> There's there's a bunch of sidewalk on 308, but there's a bunch of sidewalks everywhere that need to be fixed.

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>> Mhm. Well, I guess that's something we need to to look into and see if we need to go back and and >> renegotiate that with the county talk. >> And do we have anything else on um

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on this page? Nothing. to move on to um well let me ask you one question. So the FDOT traffic signal maintenance agreement we've got that budgeted at 77 7174 for this year. We've already brought in

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97. Why would we have brought in more? Is that because we were late last year? >> Yeah, that's probably catch some additional. >> They owed us money. I think they're all going to be up. >> Yeah. >> Yeah. Because they were zero on that one, too. >> Okay. Okay. I just want to make sure.

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>> Okay, let's move on to page three. >> Can I ask Wait, sorry. That very last line there, the gas tax prepaid state. What is what is that about? >> Even though we don't pay, you know, don't pay sal we pay sales tax when we

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buy gas. And then there's a form you can go on the county and you fill it out and they every every quarter you're supposed to report what you spent and they give you they give you percent back. And Bernie's working on that also. Okay. So, because I I know that we had I remember seeing that in the budget a few times and we never really zero. We never had

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done it, but so we're doing it now. >> Yes, we are in last. It's in the budget, but yeah, always >> we didn't get it in 23. >> Correct. >> Doesn't look like we got it in, but we've had >> But that's good. So, we got that. We got

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the paperwork. >> Yeah, there few things that, you know, we're >> No, that's good. >> We're catching up on >> Thank you, Barbie. We are >> cold. >> I'm freezing. >> It's a little chilly. You may turn it up a little. >> No, you can.

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>> Thank you so much. Just a little bit because it'll get hot. It'll get hot, too. >> So, let's move on to page three. >> All right. Charges for service. >> Um, and this was the the rent increase for the um for the county. Yes. At 2%.

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>> Everything else you're staying it's >> staying the same. >> Okay. Any questions on page three? Anybody have questions? >> Can we take out the line item for the rent 117 on summit since it's no longer going to be in there? They're

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no longer charging. >> We can we can hide it or take it out. I mean, it's zero dollars. >> I just looking at the one that has the budget. I know that there's it has to be the line in there the rule something to the

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effect that a line has to be in there for >> um >> they see it >> for how long >> I don't know so that's something for the for them to maybe tell us but at the same time I mean should they move out should anything happen at least we've

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got it there and it shows >> just I'm okay I'm okay with that and you can put something to the you know um what you for rent. The sheriff's office. >> Yes. >> Um we are for various reasons that

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you've expressed and others. I would really rather see it stay there because that property is an asset of the city. It has the potential to produce income. It's it's providing a benefit to sheriff's office and our law enforcement budget. So, >> um I would I would just assume see it

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stay. >> Okay. Let's move on to page four. Nobody has any questions on page three. >> Um, >> wait, can we go back to administration duties? >> Administration. >> Yeah. Um, are those

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at one point we were we were referring to those as No, no, you know, it's line, you know, 20 30. Wait, 31. >> It's going to be line 31 through 35. Oh yeah, sorry. Those are the uh

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what do we call indirect cost allocations. >> What they that's what that we're taking out of our enterprise funds for administrative services. >> Right. Correct. And we just need to make sure that there there is there was a there should be at least some point a

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rationale for those numbers because if I'm not mistaken that the changes that they made this year in utility um fund transfers you know they're making it much more difficult the legislature to transfer money from enterprise funds over. But

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this isn't technically a transfer. We're not taking profit and then general fund. This is actually a cost allocation, right? But we need to we might want to be able I think it would be appropriate for us to come up with some sort of rationale for these numbers instead of

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just those are numbers we're using because in case those are ever questioned we need to have some sort of reasoning why that why we have this split like why is gas 1131 why is water you know 132 why is

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wastewater 145 who came up with those numbers and what are we where are they coming from >> I put a note on there for us to come hack and have have a a narrative a n a rationale >> because I mean that's a large amount of count or something. It was supposed to be on it was supposed to be based I

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think on the FTEES and the um >> there was a there was a formula there is a formula. So >> we'll make sure we have make sure we have that you know because >> I don't want there to all of a sudden be a question and then we've lost how much

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is that over half a million dollars into our general fund right >> um that would be a shock and that would be really bad. >> Yes. It's I mean when I first came to the commission there was a formula for

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it and Kennedy explained exactly how it was calculated and I asked the question I think last year um should we factor in the time that billing utilities now contributes being the receptionist for

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the entire >> city hall >> um city hall that's somewhat of a change but it was my understanding it was based on um FTEES and any other overhead. Yeah. >> And as long as I've been here, you know, we just have carried numbers over and I just want to make sure that we do have

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that rationale somewhere so that we can fall back on that because in case there is something >> there was a formula. So, if you can't find it, you can probably look back and see um >> based on the history

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>> and it's fluctuated up and down a little bit, but >> I think women didn't have the money from the funds to make it >> do. Okay, so let me ask you this. had looks to me like solid waste that they've paid. But has anybody else um

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>> you made that transfer? Have we did we make the transfer from last year? >> Not yet. >> We won't be done. Just haven't done yet. >> Okay. So, as we go into this, we just have to know is whether or not these enterprise funds are able to meet their

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administrative charge duty. Yes. >> So, okay. Okay, let's go on to page four. Does anybody have any questions on page four, >> right? >> Yeah. >> So, you brought that back down.

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>> You Yeah. The 25,000 we originally put in for the the reduction to China walk those funds. So, we took those out and went with more historical numbers. Attorney Holmes, you know, was talking about putting code enforcement fees into like a a pot to use for, you know, code

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enforcement, you know, actions and abatement stuff. I just would like as as a commission to possibly think about that. I mean, that $25,000 would have been a great place to start if we put that aside and use that to for abatement charges and that stuff like you were saying to get the ball rolling and then

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when you have a lean and pay back, it goes in there. So, it kind of keeps going. Um because I mean I don't think I mean I don't know I don't know about how you guys feel but I feel like code enforcement fines should probably be used to make things better and improve

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the codes and improve the city. Um not just pay our bills. >> Well, um I want to bring something up. So this says amended budget. Did we amend the budget? >> No. And I and I think you had walked out when I had said that it was just where it was at and rather than try to hide

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and move, I just went with that one. We we are going to end up doing amended budget. >> We didn't because last year last year when you look at code enforcement, we only budgeted $5,500. >> Yeah, it's the same in our spreadsheet as the budget. So, we just kept it right

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there. I can remove that if that's what you'd like. I can do that. >> Let me >> But I'm sorry. It is the same. All the numbers are the So, this is money though. I mean, just like with what Commissioner Lorie said, the money we haven't approved it going into our budget yet. Okay. That 25,000, right?

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>> So, we could I mean, you could in and you could do something with that 25,000. >> Sure. >> Um, as we go into a budget amendment >> adjustment, >> you could we did take that money in. We did get it >> and we can't spend it unless we allocate it. >> Yes.

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>> Right. So you're going to have to allocate it. So we could do that as part of that is that could be a good starter >> with what we're doing because when you look at what we budgeted last year um

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>> exceeded. Thank you, Mr. Griffy. >> And we've gotten some more too. I'm sure that that um with our >> just recently >> more we I mean we just got 15 what 1500 more >> on lean reductions.

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>> Oh yeah we've gotten that. We we've t >> we haven't gotten the one on eucalyptus yet. That was the 1,500. Um but we haven't gotten that yet. But if they close we'll get that. We'll get that as well. >> 300 something dollars from the last meeting. What was the other one? The other one >> 15.

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>> Yeah. Yeah. I don't know how we would I don't know how you would uh take that as a you don't want it as a we want it kind of as a pass through it would be someplace that we don't want to add it to the general fund so you need to somehow be able to take that out of

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there as a separate lock box or something you know I keep thinking of George Bush or whatever it was put it in the lock boxes. >> Our interest income, if you go down to line 41, interest income, we budgeted

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50,000 last year. Now, you've got in here amended budget 375. Um, how much have we already made? How much are we for? >> So, currently we've done we we've we've taken in 20,000 as of May. >> Okay. And the reason I have 46 in here

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is uh Steve and I have have confirmed we can move those funds around within 24 hours. We'd like to take the additional 250 that we have and put it in for the full million right now. It's a it's a moving target as far as a percentage, but it's at 4.6 right now. >> About average. Yeah.

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>> So that's where we >> Yeah. >> Okay. But I I do want to share, you know, I know with what you're saying, but keep in mind that everything that you're going to expend for the fire station is on the front end with reimburseable. So, you're having to to do that on the front end. So, just make

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sure that you don't ever put us >> in a situation where I know you can pull it in 24 hours, >> but >> you also don't want to see that money up and down, up and down, up and down. So, make sure that and that you don't put us in a situation. Do you want to back it

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down? Back down to I mean that's the only reason we put in there was to get that interest. That's >> I know. But can we I'm just you I know you're you're trying to >> we're both trying to talk. >> I'm just >> um >> So what you're recommending So right

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here you've got 750,000 that we've already invested. You want to put the additional 250,000 in >> Yes. Yes, ma'am. >> Okay. Commissioner Lori, you >> I was just going to say if you look at our pulled cash report, I mean throughout the year we've had almost $3

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million sitting there in cash and cash loses value. I mean if we have this million dollar reserve it every day gets less and less value because of inflation. That's the purpose of putting it in to, you know, invest. Yeah. To get I mean, I'm just saying to everyone, um,

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I really think that we have not, has our pulled cash ever gotten even close to being lower than $2 million. >> I don't think so. It has not for very long because a lot of times we pay for a project and we get reimbursed for.

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>> So, I mean, I I I don't think that we would and like you said, we get back in 24 hours if we need it. really keeping it in our checking account is not doing anybody any good. Putting it in Florida Prime is earning earning interest. Correct. Um and if we need it, we can get it out. But I mean that million

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dollars basically is just sitting in sitting in the bank over here and not helping anybody but South State make money. Um we need to be making money for the citizens of Crescent City on their tax money. >> You're going to have I agree with that. >> Yeah. I mean I do. I just want to make

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sure that if we do that I mean that's what I have to bring it And I have to bring it to you all to vote on that. And and that'll be in July. If that's something you'd like, I can do that. >> You can do Okay. Just look back on your pulled cash, Steve, and just make sure

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that, you know, um and I just know that as we go forward to make sure that we've that we're covered. >> Yes, ma'am. Yes, ma'am. because we all need to understand that that while we've gotten three million from the legislature, >> right? We don't have any. >> Well, it is we have to expend the money

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and then we submit the receipts >> and so it's a reimburseable. >> We did fill out some paperwork recently through PA I don't know it's not the same one but on how we could get those funds faster for reimbursement. I forgot which one that was for which project CBDG or the other state appropriation.

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>> I think it's the line project. Yeah, I'm going to try to see if the state has something similar. I've got a phone call and an email out to our representative just to see if we can go ahead and submit funds that we because we've already started getting bills in for the fire station and the the the constru or the contracting portion of it, the

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engineering. So, >> but I mean right now when we do grants and stuff, I mean the state does direct deposit, doesn't it, for to reimburse and when we're doing those things. So, I mean it doesn't I mean it takes time but >> we signed up for all of that now because it's easier too than sending out checks.

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They've gone very saves money. >> Yeah. >> So, I mean I I would feel comfortable >> with that other 250,000. I mean >> bring it up into line. >> I really think you Yes, ma'am. >> Okay. >> Any other questions on page four?

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>> Um I do have one question. So under um line item 38 parks and recreation fees um this is very small in comparison to Florida prime um we have very small amount budgeted for

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park and recreation user fees. Um I noted when I went through the documentation yesterday um apparently budget is going to um have some increase because of um the

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additional staff time needed for events. So, should we possibly consider um not waving fees, allowing a little bit more for the park fees or even increasing them slightly just to make sure that um

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we're keeping track of the of the cost the whatever it is that the events cost us. Apparently, um the charges don't make up for this the staff time. So I'm just making an

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observation on line 38. >> Is that where that goes for events is under park and recreation user fees? >> It would be for the permits for the permits that people get for to use the fees. And I would >> reserve like a billion used park for the

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day permit permit fee. >> So I my recommendation would be is that they have to keep we have to keep the parks up anyway. So just because you have an event um but the park should be kept up on on a regular basis. However,

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if we feel like from going forward, this is something for us to think about that rather than increase this fee that going forward if we are going to use have to use manpower. >> If you need somebody there on the weekend, you know, somebody's not you

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need somebody there. You're having to move things around after hours doing any of that. That should possibly be on a a cost basis that we have to for the people that are having the events. Well, that's what I'm saying that somehow >> different from a permit fee. So, this

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would be >> that's how we do it now. >> Are you speaking about how >> No, it's not the >> There's a schedule, >> but we don't frequently we don't charge anything. I'm just saying >> we don't charge 501c3s

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and we don't charge um >> any nonprofit or churches >> nonprofit churches, but like last weekend they paid he paid for the one prior to that that they cancelled. I don't know if we refunded that or not. >> I don't know. >> But um if they're using it outside of

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that, then they should be paying a permit fee. So they should be paying a permit fee. And that's just the usage. that's not using our power and that's going to be more in our manpower and so that's something that just like they have to hire an offduty and an offduty

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if they hire an offduty it's a minimum three hours I think 49 something an hour but they have them for a minimum of three hours that's something that as we do events that if we feel like we have to have somebody there >> right >> um or there's extra on the back end with

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cleaning the the park after all the anything if they don't remove the trash. I think that's definitely we should be getting something to take care of that manpower because we're having to expend that manpower. >> Is that something we will build into our rates in in our rate update?

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>> I don't think necessarily because like hourly >> because you don't know if they're going to be needed or not. >> Okay. Well, we have So, the reason I brought that up was just the city manager seemed to indicate that there was an increase in the budget due to

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event related labor. So, just to keep that in mind, however, we want to do it um to make sure we don't fall behind. >> I just made the comment about events for the alcohol because I was under the impression that the alcohol that was permits for the city for alcohol, not restaurants.

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But I'm talking about the there's a narrative here that explains increases in the budget and there was an increase in the budget. It was either streets or parks and it was for manpower related to events. It didn't say anything about alcohol.

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>> Okay, I remember that. Yes. And we we've talked about that because of the like what the mayor is saying, cleaning the extra work which we do need to >> make sure we budget for. have to call somebody out. You know, we've we on a on a weekend we're in an event, we have to call somebody out.

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>> Cecil in the past when he was here, Cecil worked. He would work a full day. Yeah. >> Um you know, like with the catfish festival, he always worked at the catfish festival and and the city covered that um for him for them. So that's just something that we need to to

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>> we need your input on that, a recommendation. Okay. On how we get those covered. >> Yeah. And I and I think what I did was I had increased um and we'll get down into that number. Uh increased the overtime and the labor for public works for parks for the guys for that purpose. And

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that's what Commissioner Dvito was speaking to um in my report. >> Okay. So we want to move on to page five. Everyone's done with page four. We have any questions? Doesn't look like there's any changes. >> No changes on this one.

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>> Um, just back to page five. Um, line item 45 other miscellaneous revenues. Um, there is there's a note in green there. It says, "Steve, check this." So, um, >> yeah, we're able to jump like $30,000

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from 28 to 308. >> Yeah. What I did, I pulled the detail on that. And a big chunk of that, like the 375 is we got the the payment from like the historical survey you ran. So, that that kind of gets put into there, but >> like the payment from the state. This is kind of like >> it was lagging. >> All the weird stuff like when the

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>> uh guy cut down the tree, >> the tree, the $5,000, >> when the stuff goes in, that's what it's a catch all. miscellaneous account. So, >> so we went back to be of course just conservative and put put the number that has been budgeted year after year.

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>> Right. And mayor, if I could regarding the catchall line 45, the for miscellaneous revenues, um, two things. if it's grant funding um because that is mentioned elsewhere in the narrative

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from the city manager. Um I would like to see grant funding appear identified in here. >> Yeah, we don't have a line for grant funding. So we don't have a line that says specifically grant funding. So we're going to need to add that because it seems like we're

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>> right. I would like to >> to see it identified because miscellaneous. >> It's just a very large number for miscellaneous, >> right? >> Correct. >> And it it just seems a little nebulous that we wouldn't know where all that money came from. >> As transparent as possible. >> Yeah, exactly. Um, the other thing is,

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um, I think the city manager or maybe, uh, our finance director mentioned the $5,000, uh, from the code income, code enforcement income from the, um, illegal

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or the unpermitted tree trimming at the stoplight. Um, I believe just like um, well, I believe the tree and guard board has suggested or members have suggested that money from tree violations be put

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toward um, improving the tree canopy. >> Um, and that would be along those same lines of code fines that I mean that's that's causing a harm and >> the fine should >> Exactly. Maybe >> when we when we do our budget

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adjustment, I had already made a note about those funds coming in for allocation so we can discuss it then um what we're planning on doing with that. >> Okay, that's all ma'am. Thank you. That's all I had for anybody else on page five.

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>> Let's go to page six. So, right off the bat, >> can you change health and law insurance >> salaries? Yes. Well, health and life, but >> health and life insurance, >> but you've got salaries and it needs to

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be salaries. And somehow or another, you've got to take away. So, we need our actual salary dollars put in there and separate out what benefit dollars the benefit dollars as as done in in the 1999 ordinance. Because if you look at

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this, >> makes it look like we gave ourselves a big w. >> We did and we did not. If you go to the comments, it says updated from court. >> Well, I'll give them the line. We could put whatever. I just I did make the notes benefit value plus salary. I just don't know. We talked about this

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breaking it out and we didn't know if that's something that you all wanted how we how we go about adding it. >> We have to have that. >> Okay. We'll take we'll take care of it. So you're going to have a reduction in salaries actually because you've been basing this based on salary and benefit

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that we they've been getting correct for years. Just this last year they updated the actual benefit um cost commissioner. >> Oh thank you mayor. And just to follow up on that, the problem that was caused

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um by lumping them together, it partly came from not having a separate line item in the budget. when we when I looked at when I looked >> since 1999 >> um well no it might have been there

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might have been separate line items in the budget but Patrick Kenny specifically wrote a memo in 2017 um that I guess I got when I attended a commission meeting he started he said for the first time he was going to want to put them together

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in one amount and that was never readressed I never heard it brought Yeah. >> So, he brought it up in 2017 that those were two different figures. >> He said he planned to combine them. >> I don't have a copy of the budget, but it was never

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>> addressed. I think moving forward. >> Yes, we do need a line to break those two things out. So, >> and I've already started that. Steve will put the number. We'll get it broken down the next meeting we have. It'll be >> separate broken out health and life insurance. I know they're supposed to be life

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>> life insurance. Yeah. But then it says one commissioner participant. That that's kind of a foolish little thing to put in there. I mean, we all are participating in our own way. So, yeah, you need you need to kind of clarify that. >> So, yeah. And plus, we've already put

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this you've already put this out there. So, somebody will use this already. >> Yeah. It doesn't say draft. And and on that same note on our pay stubs, I noticed it just puts that number at salary. >> Um and that really should be broken out

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as well >> because it should have our salary numbers. $400 for commissioners. >> Yes. >> And $500 for the mayor. And then the rest of it should be I guess the benefits or what, however you want to call it, but it should be because I just checked to make sure and it's not broken

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out at all. But and mayor if I could just I mean the reason it's so important to have the insurance separate is because it's the insurance number that has changed so drastically and salary is set by ordinance the insurance is

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determined by whatever insurance is that will vary >> and that's just and just what happened is it's never through the years it's never been updated for the cost and the cost has never been adjusted. So, but our salaries have been the same since 1999.

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>> Yes. >> Well, yeah. >> Yes, they've been the same in the ordinance. The confusion was caused when >> um unfortunately, I'm sure Mr. Kennedy had a good reason for this, but put them together and then it was completely

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forgotten about and it was listed as color. >> We'll fix it. Yeah. Just fix it. >> We'll fix it. Fix it if you want. >> And that's an easy fix for us. Thank you. >> Okay. So, when we come down, so when you

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come down um and we've got the retirement, we don't have >> we have the right number, right? >> That's that's the right number this year. Um conference training. Everyone, please again, I know you some of you um might

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be going to your your our training dollars. >> Watch your training dollars. And I I just we need to go through that and check that >> because this is wrong. >> Yeah, it says that you I think some of my costs might have gone in Bruce or Burton. I don't know. Mine says that

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I've only spent $491. >> Well, that that's where I got confused on the accounting side of it because when I got the report, it showed one of y'all was um 96 or 97% allocated, but that wasn't the case. They had >> And you guys think it was me? Which one

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of you is not? >> We go one, two, three, four. Right here we said. >> Well, when Steve gets back, we'll we'll make sure it's corrected, though. >> I'm two. You're three. >> Actually, one of you is three and one of you is four. I know I'm two.

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>> I've got I've got the list. I've got the list. >> I know you are. I know you're one and I'm easy. I don't have to keep up with my Yes, commission. >> Okay, >> I'm glad we're looking at these figures

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because the last time I saw mine I thought it said $250 and I can't remember asking for anything else and now it says 341. I don't know. I would I'll have to I'll have to double check what I've asked for, but um I thought I thought I had

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spent $250 for the legislative conference and I was thinking about well I've signed up for the FRA conference but um on the subject of conference and training um I don't know where this would fit but

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may or may I ask this question. So um and this might be a CRA issue but it's it's a general issue also. Um the post professional on Main Street conference, it's a very good conference. We've discussed it

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>> and um Commissioner Roy and I have signed up. Um, when I look at what is on the agenda, um, I think it would be very helpful for some of our planning and zoning and historic preservation board people to go

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to. Um, it's the one this is the sad part. We have not specifically budgeted for it, but the one this year is very close. It's in village. it would be um possible to go for one day that they have a one day registration fee. By the

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way, they seem to have gotten rid of the very economical um >> elected officials registration. But anyway, be that as it may, um there's I think it's a $200 fee for government employees, >> $100 if whoever you are, if you wish to

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go for only one day. The some of the seminars are excellent and would pertain very much to our CRA and our main street and just historic preservation in general. Um, so I would like us to consider either for the present and or

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the future. Um, maybe making some training dollars available for things that would have specific value. I think when we get into that's a very good suggestion, Commissioner Devito and I think when we get into our CRA

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>> there's monies in there and that's where um when the main street um I believe that's where Charles was pulling that too was through um for Christina himself. That's where he was pulling those. And so I think that would be a good opportunity there since it's

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that they could that they could use the the CRA we could use CRA training dollars to send some of our board members um to that and I know two of them went to the planning and zoning um that the regional council put on this

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past Friday along with um both Bonnie and Derek. So that was very beneficial. They said it beneficial. Good answer. >> And mayor along those lines. So planning and zoning commissioners don't receive a

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salary. When they go for a training like that, do we even reimburse their guest? >> Well, they rode with Derek. >> Okay.$20 and I believe the city took city took care of that. It's $20 per person. Got it. >> And the city took care of that and it

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provided breakfast and lunch and Derek drove and because Dererick gets lunch. >> So it he gets up for dinner. It can be done at okay. Um but for something like the main street conference, >> you have to pay a fee.

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>> Okay. >> Okay. Do we have anything else on ours? The um aid to private organizations the $700. >> Yeah. >> What have we What is that, >> Steve? What I know we've What have we already paid out the $700? There's not a notation there.

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>> Oh, I'd have to take a look. I think we paid out um I think it was the library. Um we do library every year. I'd have to take a look. >> Normally we pay 500, but last year we divided it. We had three. >> So and they didn't get the 500. They got

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um so >> um the Christian service center got some the um >> some for the schools >> the women's um organization they got some >> and it was either that or would concerned citizens anyway for the

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backpacks for the schools and then the library got that. So we took that amount that we had remaining and we split it in three >> I believe. So yes >> divided it up. I just don't know where the 700 piece >> but for this year. Yeah. >> Yeah.

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>> What? Yes. What did we pay this year? >> Yeah. >> Mayor was wait amended budget. So we don't even we're not even looking at what we had for the prior year. We're only looking >> on the screen >> at the prior year. >> We only budgeted $1,500

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>> $1,500. >> Yeah. >> So it says >> it says 3,000. Well, that was the limited budget for this year. >> We have an amendment. >> They're going to amend it. This is what the numbers we're going to use. >> That's That's our Just forget that it

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says amended. That's our budget. >> No. No, it's not. Okay. >> Wait just a second. It's not. >> So, the amended budget, we're going off of an amended budget. It's saying an amended budget. You have to remember, we haven't approved an amended budget. So

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that budget's not approve not amended until it's been approved by us. >> Correct. That's just like a place to just hide that. >> I just I just had the wrong one hidden. That's why I was telling you earlier where the line was. So now you have your adopted budget. That's what we had. All the lines were the same. They were

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nothing had changed. >> That's important that we have >> Yes. >> because we have to see all of We have to see that. I know that sounds a little um >> No, no, it's understandable, >> but and it's transparent also for the general public that's looking at that, >> right?

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>> Um so why did we decide to increase private aid and amended what you're going to give us as a proposed budget adjustment? Why did we agree to do it from 1500 to 3,000? >> Because I'm showing Didn't we do didn't

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we budget 1,500 last year? >> No, ma'am. We budgeted 3,000 last year. >> Why would we do that? We've never given $3,000. >> I'm showing here that when we did it that we had 1,500 and 2,000 for other

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>> whatever other >> um mayor, I have a question. >> Yes. So >> in a recent fiscal year did we not make we made a $5,000 payment to

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>> to Geneokwood for the mobile clinic, >> right? So that bumped um that bumped a private organizations up quite a bit. >> But it's my understanding that most of our

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the old budget >> benevolence to private organizations has never been $3,000. I think sometimes um we haven't had a request from um what is it? Pink out Putnham that usually we do

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$100 to Pink Out Putnham for the cancer >> um the breast specifically the breast cancer fund. But um I >> they usually get so we gave we gave art $5,000. >> This this was the budget um

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>> last year. >> Last year. So we had 3,000 aided private organization and we had 2,000 going to other >> No. No. That's >> I don't know where you're getting at because in 2023 audited was 2,000. Unodited in 2024 was 1,000.

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>> Right. Right. adopted budget. We did 2026. We bumped it up to 6,000 because we gave we were gonna give art I think we had mine didn't even had to do an adjustment but >> gave them five. >> We gave them five >> and then um

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three >> and then we I don't know where you show that we went up from and why we went up to 3,000 from 1500. >> I don't have 1500. This This is the line item that we're looking at, correct? >> This one?

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>> A paid to private. >> Look, I've got it right here. >> I think that might be I don't know. This This is our locked uh budget spreadsheet from last year. So, this is where we got all of our numbers. Um, and this is

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where we did the transfers. So, if I go to long form summary, >> I can go in here. is 3,000 too much. >> I'm sorry. Um, if I could, it would be helpful again to see the prior year

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>> to figure out what >> 6,000 was the prior year, >> right? But then that's why we need to see the year before that because that was the normal year. >> The year before that we had unawited a,000. Year before that, we had budgeted 2,000.

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>> Right? So, I think we we did a reduction >> because of shortfalls. So, I'm not sure to me I'm not sure why we're raising this >> to $3,000. >> What do you have, Steve? Do you have the actual the original approved budget

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>> for 2025? >> For 2026. >> For 256. >> That's what it is. >> We're aiding to private organizations. Yeah. Um I have 3,000 for the uh for the budget. And that's that's that's >> that's what you had that we approved in September of last year

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>> to eight private organizations. Yes. >> And it was 5100 and then that and then we well we budgeted 6,25. That's what y'all had budgeted. Our yearto date as of July last year was 5100.

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>> And so last year for whatever reason we ended up increasing or going back with the 2,000 to other and dropping that to 3,000. But, and I've got my notes here. Um, the 5,100 we expended last year. May of last year. Okay. We expended that was the

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5,000 to ARC. It was $100 for the pink out Putin. >> We don't have >> Okay. We didn't pink out this year. >> No. Correct. >> Okay. We don't have an expenditure there this year. For whatever reason, we didn't get that taken care of. And we didn't. We didn't pink out. But I just And then I've got over here 1,500

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and a decrease of $4,500. I don't know why we would have increased it to $3,000. So I've never seen it at $3,000. >> So where does everybody want to set

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this? Well, um, mayor, if I could, the the one thing that I've heard discussed from various people in the community, and I think they're having discussions with the city manager from what people tell me, um, we do have a significant

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stray cat problem. So, um I don't know if we want if we want to put aside some money to help with spayneuter expense. I I don't know. But

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just for the traditional payments that we've made, I don't see a reason to make it 3,000. I would think 1,500 would be adequate, but I don't know what else the city manager is thinking, but I I would think

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1,500 would do it because frankly, if we put money there, you know, people are going to ask us for it. >> They are. >> They are. And what is other? What do we do with other? >> What does other cover? >> Oh, others. Uh Adobe. Um we have FLC

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annual dues. I don't see. >> So, it's all of our dues and those and those. Okay. So, you might want to put that out here in the comments. >> You pay for Adobe Promission. >> Mhm. What does that mean? >> Should I?

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>> Acrobat? >> Yeah. >> Adobe the whole suite. >> Does any of us use >> Do you use it paper? >> You shouldn't. >> Yeah. >> We have it through it. They have it on their on those on the computer

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>> on your on your on the Dells. Yeah. >> So it to get back So if if we were if we were to help out with the cat issue that we have the biggest thing is transportation. That's the

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biggest thing. They have a couple >> teams. We can't do that >> right. I think that's what he's addressing. >> Yeah. I don't know what if any we could do for giving money to those organizations, but I know their their

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issue is that they've got traps. They don't have transportation. They could come and get the cats, but they can't get them to where they got to go. They either need a rental on a van or a truck to be able to house them and take them out of here. And that's I don't know if the city can help out with through

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something like that through aid. I don't know. Um but they would they of course have their own insurance. They would do their own trapping and they would do everything. They just need to bump up to get the a vehicle either, like I said, a truck or a van. >> See, I do my own tracking when I'm

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traveling. >> Right. >> Just easier. >> Sure. >> That's what I like. >> So, >> but I am I don't And I'm sorry, mayor. I'm just I'm a little confused on the 1500 number like going up because I see

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it as a decrease from the year before like by $2,000. That's where I'm confused at because I have the the digital and he has that one. I don't know where you see the $1,500. I'm sorry. Can I look at it real quick? >> I think this

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>> that was a working document, but I don't know what changed it. >> Okay. So what happened was this green line item at 1500 was what it what we were proposing when we first did that >> right I understand it how it got to 300 because we were

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already now I see the >> we were already dealing with >> not increasing anything >> I got >> at that point just to even get to where we had to get to where I got >> that's want to know if you all want to drop back.

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>> We can. Yeah, now I understand what you're saying. We did budget. Three was in the number. That was the final number last year. It got back up to three at some point in time from our meetings. >> Okay. Do we have any other questions on that? Um on page six.

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>> Are we going to leave it up or we take it down? >> I think we take it down to back down to 15. >> I can definitely do that. It's done. >> Okay. >> But that's that's just me. I'm just

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feeling good. This isn't final. This is a still >> We can always put it back up later. >> So, right. Thanks, Mayor. I'm just thinking for the traditional benevolence. It's I think 1500's more than enough. If there's a specific

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um issue, then I think we should look at funding that specific issue. And I'm really talking about the um the state the spay neuter thing because you can you can ascertain the need, you can ascertain the cost.

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So, you know, to me, 1500's fine for now. >> Everyone good with 1500? >> It's changed to 1500. >> Any specific note the group wants to add on there for notes at all?

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Well, we used to have there used to be a note in there saying what the it was the three organizations we would usually give a donation to annually. The church or the South Christian Service Center Library and who >> it was the pink platinum the 100 for the

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pink platinum and then last year the backpacks they came to us and asked us if we would help out with school supplies. Um, and >> I think we had like 900, so we gave 333. >> Yeah, I remember that.

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>> I mean, it would have helped just have a note in there at least. >> Yeah, because we had 6,000 budgeted. We had 6,000, but we did that. >> South Putham Church, >> South Platinum Christian Service >> SP

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SPC >> SPC. >> Yeah. and then the Crescent City Library and >> just let me make sure that we know what that's >> anything else

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in the past. >> Okay. Um I do remember >> right I do remember that people have come to us about those funds one year um what is it the um

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what is the preschool program that's countywide >> no the um >> RCMA >> no it's not RCMA >> um John Newol and the forum director they came to us and asked funds for

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that. I think um I think some sports teams have come to us previously and ask for some funds maybe poper or the high school. So occasionally people do come and if it's a small amount >> like a hundred or $200 then we give it.

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I think one year we gave $1,000 to um whatever supplement it was a separate 501c3 and I don't even know if it exists anymore but we gave $1,000 to that. So sometimes we get miscellaneous requests and you know just for that reason I mean

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the larger the budget the more requests I think. >> Okay. Good. >> We have anything else? If not we're going to go ahead and move on to items um page seven. So the total expenditures on the city manager department has decreased from

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299 397 from 26 to 282 net reduction of $17,74 or 6%. Reduction is driven primarily by personnel cost adjustments specifically reallocation of the city manager salary and changes associated FICA Medicare pension. Um executive

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salaries are down by $12,270. This also includes in that line 50% going to the assistant city manager salary now allocated to CRA as well and having a 5% increase for CM and ACM uh and also that reflects of course in the

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salary so 5% for the city clerk as well. So when you have in here the budget in an amended budget, >> is this is this what we budgeted last year or have you changed these figures? >> Nothing yet at all.

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>> I'm so sorry about that. And if you look up here, um it now says adopted budget. I'm just I'm sorry I printed that out, but >> it was a copy and paste. So when we're looking at it, we have not done anything in the amendment. It is the same as the adopted budget. Zero changes.

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you're using. >> I know we were working on it, but I don't know why we would have >> why we would have changed all why all of these would have changed. >> Um like I had I showed back in the budget in 2026 149. Steve, what do you

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have on the original not the amended budget, what do you show for the original budget for the executive salaries? >> Uh 15420. >> Okay. staff salary. >> Uh that was the executive salary. A staff salaries is 53.289.

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>> Okay. >> That's what they have. >> Yeah, that's what we I mean that's what we have. I'm just wondering why >> why have that >> why it's diff. >> How different is it? What do you have? Well, I have for um salaries 149625.

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For the executive um staff salaries, I have 52,500. >> Christmas bonus 200. Um FICA I shoot I have 12,000. Um

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532. You're saying you had 5 12,87? >> Yeah. I don't know which version that is. I I know that what we have is exactly what was finalized in September last year. >> Yeah. And I'm sorry about the confusion on the

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amended versus the the adopted. I can assure you there's no changes there either. >> Okay. Are we actually on the Florida pension plan >> that for us? >> No. >> No. >> So, so or the Florida retirement system.

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>> It's a pension system. That was just a note that was left in there from last year, but we are currently in contact with the state on FRS, finding out what our options are. >> We currently are in >> Well, we're currently not in FRS. Is >> that note out there? >> Yeah.

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>> Yeah. Just take that note out. I'm curious why >> is our our pension system that we have now is one currently we're are we through League of Cities or what how how is how does our pitch system work and

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then we take a certain percentage of employees budget you know pay and we put it in there >> right >> how where does that go and how does that work >> there's a um a woman camp I forgive me I forget get the name of her her business, but she she basically does all our the

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employees pensions at the end of the year. It's based on 8.5% of the employees salary. >> Okay. >> A city makes a contribution based on that. >> And then it's a defined uh retirement like when they retire they get >> it's it's a money what's that money pension plan or something like that I think she calls it.

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>> Because employees they you know you don't contribute anything into the city. >> Okay. They don't contribute they we just contribute and they don't retire the employees don't contribute >> half of their salary or how how does >> no the city contributes 100% of that >> but when they retire what are they getting what are their benefits when

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they retire >> uh whatever they have put in there I think full vesting is what three years so if you work three years whatever yeah whatever you have you know three years if you were to quit you get >> that but it's yeah a lot of people they they want to retire they take that out move into IRA or something

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>> they roll it over into something >> and there's there's two options with FRS. One's a eight-year pension investment uh vesting period and a one-year. One's a 401k style under the one year and the other is a the pension from the state of Florida. That's a little different, but they offer >> they call it the invest. This is an

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investment. It's an investment fund. So, you can choose which one you want to do with FRS. Back in the day, you couldn't >> correct based on our age, Commissioner Devita, back when we were there, you couldn't do that. You didn't have that option. That's actually not true. that's

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been there for quite a while. Um I I did have an option, but I think the difference is and um and I'm not saying I think maybe you worked there different time periods is all I'm saying. Not that we're ancient at all. Um there are just

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different time periods depending on when you worked. I think they have the option of an investment program fairly early, >> but it's the um the traditional pension is defined I think you want to use the term defined benefit where you get a

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benefit according to a schedule, right? >> And I think that might be partly um versus a 401k investment where you get what you put in plus your investment. I think what Commissioner Hoy might be trying to get at is is our pension

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system defined benefit and I think I just heard you say no. >> It's you receive the value of what the city has contributed according to our schedule. Correct. Is that right? >> So we don't guarantee them a benefit >> but we it is it's um what's called

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non-contributo. The employer contributes but not the employee. >> Correct. >> Okay. And then they earn they earn what they are >> whatever interest based on the plan that they chose or the the investments that they choose at that time >> the employees have an option what how they want to

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>> yeah invested. >> Got it. >> Okay. >> But as far >> I know back whenever I was with the state um that we only had that you only had the that you didn't have that option and then later it came in that you could

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do that and so some did do that. Um I left I think in 03 and >> yeah 03 and then I came it came in after that I that you could do that >> that you could either do either or you could choose >> we we've been in contact and the thing

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is about participation and so Sheila's been in contact with and we've had a litany of emails and um we're really really close to getting something put together to bring to you all to the commission. It just seems to me like there's much better options out there and that the employer can get I mean the

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employee we want our employees to be taken care of. >> Yeah. >> We're putting eight and a half% aside and that's it's >> that's earning interest but I mean it seems like FRS you get they get a much better deal as far as their payout. I mean >> the thing is we have we have >> if they put the time in.

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>> We have a maturing group of of professionals here that may not want to get into that system at this point in time in their career. But the new people, and we've talked to all of the new people coming in, they're all interested. >> That's what that's what they want to do. >> The reason we didn't do it when we

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looked at it before, >> the reason we didn't do it when we looked at it before is because we had so many employees that it truly would not benefit. But as you're bringing the younger ones on, it would benefit because they can always transfer those FRS, correct, to other agencies. It

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gives them upward mobility. possible in other areas. Yes. >> And they would have to be they would be able to continue their retirement that retirement opportunity. >> Yes. >> So if they would allow you if they would allow you to vote if we could do both.

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That was the big question. Could we do both? >> Right. >> Um so that's going to be the big question to them now. Can we do both? Because like Keith as an example, I don't know how much longer Keith is going to be with the city, but he's vested he's invested in our current

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retirement program. >> Correct. >> And so I don't know that you know how it would behoove him to switch over and how they would work that and allow us to do that. >> Right. Um why did you in the executive salaries

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you said that you budgeted last year 154 um and now you've reduced it to 141750. So why are we >> So that was that was based on um previous personnel and as we brought

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Bonnie Love Day on um there was an adjustment in those cost and so um >> and you've taken into account um increases. >> Yes, ma'am. Yes, ma'am.

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>> And not that I'm getting an increase um but this budget does go off of last year's potential increase. So this number is on top of that 5%. So if it started out at 100, you have the 105 as a 5% increase. This is over and above

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that in case that's something that comes up next year. So just in case we have it in the budget, not that it'll happen, but that's how the numbers are. >> You have budgeted for yourself. >> Yes. >> And for and for the clerk and for the

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ACM. >> Yes. We should always for it to happen and if it doesn't >> if it doesn't it doesn't right. Yeah. >> We should have >> I was just going to say is it also budgeted for >> Yes, it is.

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>> A flat five. Is that >> a flat five? Yes, ma'am. >> A flat five. >> A flat A flat 5% increase for all personnel here in the city >> based on performance. because you've done it in the past based on their performance

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>> has to meet a 3.0 or better to get it. >> Meaning that they just have to be doing their their job >> on their on their review. >> On their review. Yes. >> So any anything above a three, you're doing pretty pretty good job.

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>> Where you have over here in the pension um and you've got a reduction a dollar decrease of $4,000. Florida retirement system. You've got FRS there. Why did you do a decrease?

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>> Based on previous employees living >> as eight and a half% >> correct. Is it eight or eight and >> eight and a half%? >> 82 and >> 10% for myself. Yes, ma'am. >> And so that's just a reallocation of the

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funds. That's just a a calculation. >> Okay. You've put Florida retirement systems type. Yeah, it was just retirement. It was just a >> sure that Yes, >> I've taken that out on our live feed up here. >> Okay.

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>> Yes, ma'am. >> Um, do we have any other questions? >> Oh, I have Go ahead. >> Yes, ma'am. Thank you. Um, I'm glad to see the uh detail on line 79. Wait a minute. No, line 80. Sorry.

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Membership and dues. >> Um I'm glad to see the detail there. Um confirming who we're paying dues to. Um I know we've always paid dues to the Putham Chamber of Commerce and they do

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great things for the county as a whole. Um, but I'm a little bit concerned about um really the attention that the needs of South County gets. Um, and if we're going to be paying dues to the chamber,

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um, I would like to see us talk to them a little bit more about that because to me, South County has some pretty substantial and unique needs and I I don't see that I don't see that their

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program particularly speaks to those needs. So just flat. I would say this is a a flag. >> They have business after hours on Thursday at Douglas Law. >> Oh, right here. >> Douglas Mall. >> And they just had business after hours

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last night. They had over here at BT. >> Um and so they are bringing Kimberly is bringing um >> Kimberly is trying to bring people here for tourism. She also had us, they made sure that we were included when the um

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and I think it was just like that or something. Take it outside. Take it outside >> that we were included in that and they did get some good footage from that. Um Kimberly really has has been trying to work. Please let me I'm sorry. I know

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you're >> um Kimberly has um really been trying to do that. And then Sarah also has come down. Um, and I know she's been down. I've talked to her and I think Derek has talked to her, too. We've expressed that concern, Commissioner Devito, that South

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Platinum is kind of in some ways the redhead stepchild and doesn't get the attention that we would hope it would. and we've asked them to please look at us um more closely and especially with these enterprise I mean the um opportunity zones when they were doing

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that and they came down that that they push people our way if they can to look at what's available down here. So, I mean, I agree with you. Um, but one of my chief concerns is that business

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retention does not seem to be on their list before um they have well, I guess we need to tell them what our needs are um in in the future and maybe we should talk about that sometime. So, glad to know these things >> and I think it would be good um Mr.

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Martin if you would do that at some point. asked them if they would come in and kind of go give us an overview because I've asked that to Commissioner Devito and the way it's always been explained to me is there's primary jobs and there's secondary jobs. Primary jobs

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are those ones that are more the um the industrial those type of jobs and then the secondary are those that um meet those services of those that work you know like the larger companies. So, I

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think that would be a good opportunity. Um, if you would >> and who do who needs to >> you need to talk to Laura? >> That's the president. >> She's the president. Laura, um I know we have a mayor's meeting um in July and she's supposed to come speak to all the

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mayors, the five mayors um in July. So, I'll mention it to her as well that we would really like kind of an overview. I I reached out to him um when we were dealing with the home and Dixie thing too and that was >> I I did and I did too.

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>> What really concerns me is um they did not seem to have an understanding of our local needs even even what a supermarket brings tax-wise to a local community. I

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was very dismayed by that. So to me it would be nice um to hear from them and also to share any needs to allow the public to come in and share with them also. I agree. So >> I I've dealt with the change and they

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pretty much they do a pretty good job. You know all I'm hearing right now is all negative and all negativity and that's really I don't I don't >> Well, I didn't I I said that Kimberly's been trying hard. She's been coming down

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here and Sarah's been down here. >> I mean, Kimberly has has definitely um she has brought life to um to that area that hasn't had it. And she at every juncture does try to So, I mean, I'm not

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trying to be negative. I just said that it would be good for us all to have a basic understanding as to really what the chamber's role is. >> Yeah. I mean they they do a very good job. >> Say one more thing on that. >> If you if there are things that need

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improvement, it doesn't mean that someone is doing a terrible job. It just means that things could be done maybe a little better or to benefit us a little bit more. It's my understanding that for

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countywide as far as the job they do and the services they provide, they've won awards. They're an awardw winning chamber, but um we are paying dues and I assume the other municipalities are too. So I think it's perfectly appropriate

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for us to bring our can you help us here um request. >> Absolutely. And they've got a lot of things going on. I think it would be a good opportunity. They've got a new website that they're working on. They've got a new branding that they're working on. And so I think it would be a good

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opportunity. Um, but just in in general to an overview, Dana came probably what, four years ago. I think it's been about four years since the chamber addressed this. >> I made I made a note of it, but if you don't mind, you and I just get together for a sidebar to make sure I get the

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right request in. I'd appreciate that. >> Okay. >> Thank you. Do y'all have anything else on page seven? >> Okay. Um, this telephone internet $640. Um, is that based on

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um going with a new company? Is that >> where where are we at mayor? I'm sorry. >> Telephone and internet >> on line 81 >> in under manager. >> Yes. So the 36060 is based on the cost

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of the um the cost of the internet uh the cost of the internet and the new cost of the uh >> proposal. >> Yes, the proposal correct. >> Okay. >> Oh may I'm sorry your question made me

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think of one more question. >> Yes. >> Thank you. Um the past clerk, Karen Hayes, before she left, one of her last projects was to inquire. She actually recommended to us,

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I think, if I remember this right, that we join in the Sun system. She said that it would give us either better prices, better service for both for our internet and potentially our phone. And I think

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when Mr. Martin came in, we shared that with him. I don't I have not heard anything further about Suncom >> or what it could possibly do for us. >> Unfortunately, with Windstream, we already had a contract, >> right? >> It was

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>> we we are now out of that contract, >> but at the time that was found, right? And that's why they're working with >> it just expired. So, we're trying to find now different ways of getting better service in here. I I can look back at the Sonom. I'm not sure where they're at infrastructure-wise. I know

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there's limited um high speed in in the area. There's a few, but we've we've actually been working on that right now. So, the next the next deal we're working on is to try to save money on the internet and of course get better high-speed internet, better services.

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>> But some Suncom also does offer Starlink contracts too. >> Okay. um for >> Starlink here. >> He doesn't need our money. He's got plans. >> Well, it would be a backup in case >> Yeah, Starlink is really not a first. Yeah, it's a definitely a backup for

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sure. >> And then the price that they have from through Suncom was much reduced and it was it was under a government category. That's right. >> So, it's also first priority. >> I was I was brought something I've got to do a little bit more investigation on. I think it's outdated and old. I I I

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believe it was a 10-year deal well before any of this commission even thought about being commissioners, but it had to do with a ordinance that that um Keith brought me from ' 89 that had to do with locking us in for some internet or

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something. I don't remember >> something that I have it on my desk. I have to review it a little bit more, but we were basically locked in on who we could use, who could come in the city and all this. It's I think it's well far and gone from what I can tell and I have Don I've sent it to Don Holmes. I'm

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waiting to hear back from him on that >> Karen Hayes did current research was my recommend my recollection >> um because that's the state of Florida system >> and I think she emphasized better

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service which apparently it's supposed to provide better service. Yeah. Because if Windream's going to go down, it's going to go down for some reason right here. This building goes down more so than anybody. >> And we're right here by their headquarters. >> Line 78 and 79. What did you have last

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year for the original an amended budget? What did you have for the original, Steve? >> Supplies and operating supplies. >> I had a $2,500 and then $2,000. See, I don't know why

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because I had on this that we were working off of that we were doing a th000 for office supplies, 2,000 for operating supplies, 3,000. So, I don't know when we went up another $1,500. And I don't have any notes in

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here that we um that we that we did that. Um >> the budget some places we put >> we didn't budget. >> What was your total value between the two line items, Mayor on yours?

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>> $1,500 >> total between the two >> thousand. So 3,000 total is what I had for office supplies and operating supplies. >> And then but you're saying that last year we budgeted >> 454500 >> for those two

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>> and we didn't use that. So I'm going down to your $3,000 $1,500 for each one. And so we're dropping $1,500 off. So it kind of matches what you originally had. But yeah, we we went in with two 2500

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and 2,000 last year's budget. At some point in time there was a change, but that is the latest and greatest. >> Why? Because some of these figures are going up and that's not something that we were doing last year was going up. Um, we were trying to go down and so I'm just trying to figure out at what point

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we went up. And you're sure? Are you working which one are you working off of, Steve? Do you have the printed one that was approved in September of last year? >> I've got what was sent out uh yesterday last night. That's not what I'm that I want what was approved in September of last year. That's why I keep asking.

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>> Yeah. And this this one, Mayor, um this right here is our locked uh file. This is the one that we did everything on. And so there's th these are the numbers here. Um go down to see manager.

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This is >> this is this is what we had right here. 252. >> Yeah, >> but I did bring it down. I I did bring it down uh to 3,000 between the two of them. 1,500,500.

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>> And that's just based on what we've used this year. >> Does anybody need a five minute? That would be nice. You'll need a five minute. We'll take a five minute. Okay. something >> Bonnie. I've got like every budget from back

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2013 is what I had here I was working with from last year. >> Oh yeah. Okay. Oh, I thought I Okay, maybe I did. I don't know. I find >> I know I signed a bunch of other things. Maybe I thought I was leaving town.

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increased uh from 227 to 517 or 277 517 to 308 to 555 increase of 31,000 or 11,000 or 11% this growth reflects adjustments to salaries benefits and the addition of a of a car allowance that I have put in here requesting along with targeted corrections to operating

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expenses. Um, when we were looking at this, we thought it was an anomaly. Um, Steve, if you want to take over on that on your salary portion, just so you can be clear on what that was, I'd appreciate it. on the staff salaries. Yeah, that's that's also due to a um uh

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we had a previous AP clerk. The 2025 uh budget was based off of her salary, but we since we brought in um Birdie um she's taken on additional responsibilities as AB clerk and admin assistant. So salary has increased to reflect that. So that's why we had the

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the swing there. And that also that second line item also encompasses our um >> payroll. >> HR and payroll. >> Sheila she that's for two >> correct

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>> and then the executive that's >> and that's for Steve. >> Yes. >> I am let's see here we go. >> Um mayor I have a question. So, I heard

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someone say car allowance. >> Yes, I did. >> Who? And so, who is the car allowance for? >> Car allowance will be for the director of of uh finance. He's currently in a 45minute drive to work in a truck. And I

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was hoping to cover some fuel for him. It's not a full vehicle allowance. It's for fuel. >> $200 a month. >> Yes. Correct. Okay, mayor, I have a question about that.

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>> Um, I have it always has been my understanding that a car allowance is usually provided for someone who uses their own vehicle on the job and it's usually

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provided for city managers or CEOs who have significant travel responsibilities as part of their job. I am not familiar with the use of funds for a car allowance for employee commuting. I I

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have never seen that done. >> I am proposing it in this budget cycle to cover fuel as an incentive for my director of finance right now that's at a 45minut drive in and a 45minut drive home. currently uh spending over $100 a

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time he fills up almost every single week. fuel. >> It is a This is >> No, I mean, I ran into this because >> we had my husband an hour each way and so, you know, gas does and he drove a

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truck also, but I I'm not sure if that's the way that you want to to do this compensation because >> you've kind of you're setting a precedent there. >> Okay. And um so I I don't know a commission we have to

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probably discuss this a little bit further. >> Um >> I mean I I think in the same hand though we allow our um uh other employees to take their car home, >> you know.

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>> Yeah. >> Uh which saves them a lot of money really gas and stuff. um you know just that you know people don't think you know well it's only three miles up the road or it's six miles this way for another person or you know but it still

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compensates them for gas as well >> correct >> um because I was never allowed to do that ever as an employee >> right >> and I was never compensated for being an employee so when I lived 30 miles away I

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paid my own gas always but um so these things are kind of new to me and just let people take cards home and stuff but that's just something else to think about >> they can't take them out of the county though can't leave county is that correct okay

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>> correct >> all of our employees that drive the cars have the ability if they live within the county to take their vehicle >> I'm not driving so >> and also because if there's an emergency they can respond as well not for gas And

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we do monitor and we do monitor miles and gas and we have our gas system up and running now. So we are taking a better look at that making sure people aren't abusing um that right. >> Um mayor yes that's never really been discussed as far as I know in a meeting.

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I don't the last time we reviewed policies and procedures I don't recall the take-home car policy. >> I've been doing it for always been taking them home taking them home. It's not it's not >> even our police officers and I know that

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was a problem with one of ours who lived in Palm Coast >> because they couldn't but all of our employees have. Keith, you want to weigh in on that? >> Well, it's up to we can only if you got to live within 15 miles, >> right? >> Okay. >> It used to be 10 and then they bumped it up to 15, but

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>> and all of our guys are close. >> Steve is the is our director at that that lives furthest away from the city. And uh I think it's a financial hardship and impact um with the way gas is of course right now. So it was an incentive for me to put this

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in here for him um in hopes that we could get that moving forward >> with our fuel system that we have now. We buy fuel and and fill up our own vehicles so we're not going to the bay anymore. So we're not paying taxes and stuff like that on it. >> Correct. >> Correct.

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>> Ste just fill up gas every time. I don't I don't I don't think we could do that with the auditor. >> Yeah. Plus, I have to use the mid to high grade in the truck right now. >> Yeah. >> Well, I guess we can look at it. Um I

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mean, you included in the budget, so >> Yes, I did. >> We made a balance, but um and you do know you you have to you have to pay taxes on that part, too, right? >> Make sure you make sure because a lot of people don't >> think that that is you're taxed on that. you're taxed on

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that >> and if you take your vehicles off. >> Yeah, for that too. >> That was just Eric trying to look that up. I appreciate >> Yeah, >> we appreciate that. >> No, and we do this is no reflection on you. That's why I said if that's

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something he wants to do, that's something that maybe you need to to >> be figure something. >> Yeah. And we did find that when we were trying to recruit Derek or recruit Steve that someone that has his skills is is

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rare and hard to find a deal with that was going to be one right here in town. Um it's kind of a difficult specialized thing. So um he cast a wide net and you know this is part of it. So I think we might want to consider

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that because we do value his services and his expertise. Thank you. Okay. Um, mayor 105 and 106 lines

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audit fees and then 106 professional services. Um so audit fees I'm not sure I understand um the note and

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says auditing firm cost is from audit 22 23 23 24 um is that what we're basing it on? >> That was a note that was left in there from last year that was not updated. Um

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and and Steve can kind of talk to some of these numbers a little bit better when it comes to the audit, but we are hoping to peel back some of those fees this this upcoming FY with a couple implementation plans that we have to lean off of Julian and um and Peacock as well.

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>> Okay. Well, my first question is um you provide I asked you a question and a few weeks a week or two ago you provided the cost of what we had spent on the auditor's total um I think as being $98,000 for the year

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and I think the audit for a one-year period. So the audit fees are broken up in our budget and divided. >> Yes, they are. Can we identify where all the audit fees appear so we can see the total that we're budgeting for audits?

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>> I can definitely pull that out for you. It would take me a minute, but it is divided evenly between um the departments and also in our enterprise funds. Is that correct? Under expenses, >> every fund that says audit fees, that's where the audit fees. >> Yeah. So, it is it is split up between those.

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>> Right. Because my concern is, and I think I've asked before for the auditor's contract, if we spent 98,000 two years in a row for auditing, um we had overlap too from >> we had some overlap too. The comment we

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it shouldn't say 2223. I think it should just say 2324. There was fees that came in last fiscal year that for the were for the year the fiscal year before just >> so we're overlapping. So we've been overlapping the last couple of years. >> Correct. Yes. >> And we and we put a note on there that

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we may need to change the waiting of that. We're we're going to look into it to make sure we're covered and it's allocated and spread evenly and correctly. But uh this is our first punch at it. And and yes, like Steve said, there's some overlap there. >> This year was the last year for the auditor's contract too. So I don't have

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>> maybe some I don't how do you receive with that? >> Yeah. >> But well what I mean what concerns me is we there was an amount that we used to budget for based on the auditor's contract. It seems like um the charges have gone quite a bit above what was in

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the contract and the contract the base fee in the contract. I know it says if they do extra work we have to pay for work. Um but it's concerning when the extra work is so far above and as well um my question is what is professional

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services here? Is that um Julian Klein or is that something else? >> Well, there's um well there's a little bit for Debbie Peacock. Um she's helping Sheila out with the fire penings. That's a whole piece by

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itself. And then actually here there's um the the actual for May the 32910 is actually incorrect because that's uh Melanie Ames 1099 was getting charged solely to that account and it should be spread out amongst

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>> and we're going to be spreading that out amongst the department >> for the work that she did. >> Okay. So the um where would we find like are we budgeting for Julian Klein for this year? expl

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>> Julian Klein would have been budgeted for an auto fees and Derek and I talked about that and we did not include anything for Julian. >> Okay. So that's not we won't find it anywhere in this budget. >> No. >> Okay. So that should be a savings of

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what about $29,000 from our priority. >> I'd have to take a look. Yeah. Somewhere >> I would say 20,000 at least. >> Well because I asked for the pictures and when you sent it to me I think it was just shy of $30,000. >> Yeah. So you are whatever was on the paper. Yeah, that'll be our savings.

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>> Okay. So, so that is a savings somewhere. But was that in the city hall budget or >> it was in the finance budget? >> It was spread out amongst everybody along with >> all in the whole budget. >> So you lumped it into audit fees of >> Yes. Yes. >> So it's not

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so that's a >> Oh boy. >> So audit fees are audit fees. assistance with audit or assistance with anything that Julianne did that should be separate from audit fees >> other professional

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>> transparency so that should be separated out >> um last year because in audit fees that gets a little convoluted because we're we've been budgeting 10,400 um last year and

434
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>> and it looks like we've carried that over and you're carrying that over again. But for 2025, um let's see what did they 64,469

435
02:16:08.639 --> 02:16:26.840
for 2025 is what it's showing. Audited unodudited for 2024 was 33,290, but audited for 23 was 11,970. And now you're saying we've already spent 43,624

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um in audit fees and that's going to be I guess is that for the the current audit that they're doing or is that an overlap from the previous audit also? >> I believe there was just a little bit from the previous audit and then the current. >> Okay. So y'all need I I think you really

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need for transparency purposes and for our just for us to understand because if we're looking at that I'm thinking James more we need to really look at our look at our contract >> which which we are this year because this is the last

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>> but I'm just saying that if that's if that's how much he's charging us and then we've got it in other ones but if that's got Julianne's fee mixed into that that's different that separates. So you need to as when you bring this back to us commissioners, do you agree that

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that needs to be separated out professional services about that? >> I think we asked for that last year. >> We did talk about that >> because I have one here Julianne um and the more contracts professional services at least audit

440
02:17:34.559 --> 02:17:50.319
just through James that does. Yeah, >> you're definitely going to uh change um Melan East into where that belongs. I mean, >> correct. Yeah, we had that the other day that that's where that was going.

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>> Okay. >> Okay. >> Um this one. It's right here. Professional services. >> And I think we talked about this last year. It would be nice to with each department if we could have the number of FTEES

442
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>> um at the top maybe >> right here on the >> Yeah, at the very bottom of the you know if it when it says finance it has three FTEEs you know or something >> um >> I know they're employees but you know so

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then we know how many people we're funding out of each budget or even even under I guess the salary lines it would make it a little clearer perhaps But mayor, if I could I remember I know I've asked for it in prior years. >> I put it right there.

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>> Commissioners have agreed. >> I agree with Commissioner Lori. We we need to know which FTEES we're funding in which department. And I I think that's pretty clear in public works that I think that's explained.

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>> I'll go through and add those on there. It'll be at the very top left of each each um each department. >> Okay. >> Does that mean it's not just for us? >> No. >> So, if everyone's good, we're going to move on to um legal expenditures which

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is going to be on page 12 for a moment about what concerns told us about last meeting. >> Yes. So, and and we can have that discussion, commissioner, if y'all want to have that. I get into the numbers, but

447
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>> really no change from last year's total budget. There was some shifting around. Um, prior years, you don't have them in front of you. I apologize again, mayor. 49,000 for 24, 50,000 for 25, 48,000 for

448
02:19:49.600 --> 02:20:05.439
26. Currently, year to date, of course, we have spent and expended 32,000. I am proposing $51,000 in this year's budget. Uh which is an increase of 3,000 from last year. I'm also um >> Has he asked for that?

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>> Yes, that's his contract. His contract is around that same price. Yeah. 61,000. Um last >> 61 or 51. >> Well, his contract 51, sorry, 51. Last

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02:20:19.359 --> 02:20:36.319
year we had put in the budget $10,000 for uh our internal investigation. We had a cost of $7,500. It was a one-off. This year I reduced that for other legal services to $5,000. So we removed $5,000

451
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from the budget. It's a $5,000 savings. And then I've also added $5,000 into the budget this year for outside legal counsel, which is an addition of $2,000. So between the two, we're still back up to the same amount. It's still 61,000,

452
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which was our legal uh number we had last year for our legal council expenditures. >> See, I had on the approved budget 48,10,000, then 2500 for outside legal counsel at a

453
02:21:10.479 --> 02:21:28.000
total of 60,500. You're saying >> that you're that it was 61,000 is what you're >> It sounds like your outside legal counsel was the only different line item. I had 3,000 in the budget. You had 25.

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>> But yes, 61,000 is my is the number. >> Huh? >> So now >> that was last year. >> This was the one that we took up in September. This is the actual one we took up in September. So

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again, amended budget. Please make sure that that scores up with what we actually approved. >> Yes, ma'am. >> Um cuz for some reason I have a different amount. I can't imagine you going back

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in when you had to move some money around and you've given them an additional $500 there. But we also have to keep in mind that we're going to need this for probably other legal services with a clarion. >> Hence why I added the extra money in

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there this year on that. >> Mayor. >> Yes, ma'am. >> If I could one about this issue of Clarion and anything else. Um question for the city manager. Did you consult with um Mr. Holmes when you put that

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amount in there? Did he give you a recommendation? >> We are in the discussion. I don't have an updated contract. He's can't >> Oh, no, no, no, no, no, no, no. Not his contract. I'm sorry. >> Talking about talking about for >> Yeah. Just for um

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other legal services be because that could somewhere we need to make sure we have the right amount for potential litigation, >> right? whatever line you put it in, whether it's going to be >> um increased fees for him or whatever,

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we need to cover, >> I think, what it potentially could cost and Mr. Holmes probably, if he will give it to you, could make the best. >> Yes. And we did have that discussion. Um we just have to I have to finalize that with him. I put money in here to cover

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it. It could go up, it could go down a little bit, but we're staying steady with what we had last year. Can we change the footnote though not says other legal services covers the anticipated legal fees for the commissioners >> because I mean >> you want to add that into notes. >> No, the note you have right there the

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footnotes is other legal fees >> covers the anticipated legal fees for the commissioners. That's >> that was that's outdated. We're not we're not anticipating any legal fees for commissioners. So just take that out. >> Special and special. Sepual. Um special.

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You probably want to change that. >> Where is >> additional cost? Are >> you talking about the Oh yeah, on the the comments. Additional cost for special. >> So >> yeah, over there. >> So did Dawn I'm a little confused.

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They were at $4,000 a month. Is there an increase? >> I don't remember. I don't think >> I haven't seen an increase come before us and that would make it that would take him to 48,000. You're telling us it's 51. So where is there is there an increase? >> There's not an increase from him. No,

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ma'am. But being that this is our first budget and I haven't got with him on finalization. I just wanted to add a little bit of buffer in there. >> We haven't decided if we're gonna >> if we're going to even keep him and he >> right. >> He's he's a he'll be a new law firm, >> right? We have to sign a new contract.

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>> Did I not do right by adding a buffer? >> Our first go round. >> Okay. >> Well, no. >> I mean, it's open now. Goodness. >> No. Never add. >> No. Never. Ever.

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>> Ever until it comes to us? >> I'm sorry. >> Yeah. No. >> I'm sorry. >> That the answer would be no. Correct. That That's a >> Well, it's okay there. Um I'm just trying to figure that out where that 51 where the 51 um came from because I know

468
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we had not done anything with that. >> Yeah. And I think what I did of course I went back and looked at the higher at the unodudited 25 which was 50,775 and just rounded up and anticipation of an increase.

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>> Mayor, could I make a comment following up on Commissioner Royy's comment? Um Mr. Holmes is going to be a a new law firm. He has explained that to us. He's going to be a soul practitioner. Um he obviously has a great deal of

470
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experience. But two two things. Um according to my memory, we have not bid our contract for legal services um for many many years. This was handed over from Mr. Asbury. He was of counsel

471
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with Holmes and Young. He basically I think it was around 2021 he really felt he needed to step aside and he brought forward homestead young who stepped in to represent us but we didn't bid it. So we have not bid this contract

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and as well I am very concerned. Um we have the issue of conflict. I don't know whether Mr. Holmes is still planning to represent or whether he still does represent the school district, >> but >> he represents the school board. >> The school board,

473
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>> not the district. >> Regardless, the school board um they vote on issues that pertain to their property. And we have school property within our

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city. We have a number of dealings with the schools. So, and we've had in the past um I believe Mr. Holmes or someone step out of the room when school issues were being discussed. So, um I think we

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need to get some clarification on the existence of contract. But just also this contract has just has not been bid for years. Um and there's I think there's a couple of others that we probably should look at bidding also.

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Um but we didn't we didn't do it this one. >> I had spoken Mr. Holmes about um procurement in his contract and he said that if that's something that the commission wishes he would help us find somebody that was very qualified and

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would feel comfortable handing it over. You know >> mayor just if I could to follow up I'm not suggesting that we would not want to um that we wouldn't want to continue with that. No, no, but I mean a bid, >> he always tells us we need to bid. A

478
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>> bid is a bid. >> It would be >> and he's been very forthcoming when he felt like there was a conflict. He is always >> But that's I know but on the side of caution, but I just want to say that seldom do we have a schoolboard issue, >> right? >> But that that I think would come into

479
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play with with this. So if you if that's your pleasure, if we want to bid this out at this time, um that's an opportunity. um whatever the >> commission because we have reached out before I know and and tried to get some

480
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>> and um >> since I've been here it's he's only had to recuse himself one time. >> Yeah. >> So >> um but then we have no representation whatsoever. We have not a big contract.

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>> Yeah. I think what we'll do that that's something that the commission wants. Don said that we would go out with an RFQ and then ver and then qualify those those people. >> Sorry, >> I was saying Don Don had said if that's something that we want to entertain, we

482
02:29:09.680 --> 02:29:25.120
would put out an RFQ for that and then look at the qualifications of those individuals and basically have him kind of point us in the right direction and move forward. >> Because if I'm not if I'm not mistaken, when you do the RFQ, you don't really look at cost.

483
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qualifications to enter into a negotiation for a contract. >> So, >> so it's not like you would look at saving money. >> No, not >> you may be increasing it by 15 20%.

484
02:29:42.640 --> 02:29:59.359
>> You open yourselves up. So, >> very limited >> that you that you're opening yourselves up. >> Not everybody wants to take on crescent. >> Yeah. >> Yeah. L last time I looked just surrounding cities. I mean, we're pretty good with what we have contractwise.

485
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There are some smaller cities that are paying about 30 $40,000 than than we are for legal representation. >> I won't name >> more than what we are >> more than what we're paying right now that are within a rock throw. >> Mr. Holmes is definitely experienced. >> Yeah.

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>> Say that. >> Any more questions on this one, mayor, commissioners? So, move on to the next one. um billing and customer service. Uh same thing here, 5% flat sliding scale for uh

487
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performance evalu. >> Hold on a second. >> Take out the internal investigation comment. Shouldn't we remove that because that's not for next year. Just >> I just wanted to leave it so y'all knew what it what that 7500 was originally. >> But that makes it seem like we're going

488
02:30:47.120 --> 02:31:03.280
to have another one. >> Right. >> Right. >> Okay. >> Where was What line was that? That was the comments. Yeah. >> Oh, yeah. >> Other legal services. >> I just wanted y'all to know why I dropped it. 5,000. That's all.

489
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>> Yes. >> So, moving on to customer service, utility billing. I've got a 5% increase. All of the FICA, Medicare, retirement are all associated with that. Um with the increase of course

490
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the self the or the uh telephone and internet has a savings of $840. There is a large line item that we have to discuss. We we took this off last year. I don't think it can wait anymore. Uh it's $20,000 and it is for the new digital meter reader. We've got to get

491
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it. Um I know that they peacemealed a couple things this last year to make the one that we have work and it's on its last leg. So, it's definitely something I don't know if it's something we can pay for through Better Place um because it does last longer than five years and

492
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it is a piece of equipment. >> I don't know if that's something we want to transfer out of the general fund if we can. I was going to do some research on that, but >> And how many FTEs are in this department? >> Uh there's going to be uh three.

493
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>> I believe it's four. Four. Yeah, there's Cy Alexis. That's right. Four. Thank you, Steve. You're welcome. Oh, okay. See, I didn't look at I didn't look at the Thank you. >> Certainly. Um, mayor, I have a question or really comment. Um, one one of my

494
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notes that I made to myself when I read this budget was I think it would be very helpful when we look at the general fund budget to have two things in front of us. also one is whatever it is we're going to need for capital improvement

495
02:32:41.040 --> 02:32:55.520
>> that I've been asking for um I think before I ever served on the commission certainly since I did um the capital improvement needs the depreciation and as well I think it would help us to

496
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see the better place plan um fund the status anything we're planning to take out of it the at the same time we look at the general fund because most of better place fund expenditures

497
02:33:11.439 --> 02:33:28.720
benefit the general fund not entirely I don't know that that's just I don't know how the other commissioners and mayor feel about it but I think it would help to have that in front of us >> yes and the plan the plan was to look at

498
02:33:28.720 --> 02:33:45.439
the five-year CIP that was in place um have that updated and bring that to you all when we look at the better place plan which is we've we've had that discussion that's what we were going to do and in the future I can definitely bring it with this as well but that's something we are going to be taking a

499
02:33:45.439 --> 02:34:00.560
look deep close look at >> can um can we talk about postage I know that's obviously not something we can decrease but I would really really really like to see a push towards getting people on ebilling >> I would love it too the answer

500
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>> serious we need I mean >> I I think that was the first thing I brought up when I first got here and saw $12,000. The problem is is that our community is a very mature community and half of them aren't on digital. >> We did some incentive. We gave some incentive. >> We have to.

501
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>> And honestly, FPL, um, Windstream, if you want to pay for bill, you pay $3 >> every month. And there's other communities that are doing that as well. I mean, we would have to give people >> a time. My bank my bank charges me $9

502
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for a paper bill. And so $12,000 I mean it's actually we have responsibility to all of the users of the of the system and our taxpayers to be responsible and that just seems like a lot of money. >> It does. >> I mean we haven't even tried. I mean >> right.

503
02:34:47.680 --> 02:35:06.319
>> Okay. >> Inserts and stuff like that in each bill and really hit it hard. I mean I've other communities have gone to that and in growth lift you can't even get a water bill unless you pay $3. That's how you built them is they pay $9

504
02:35:06.319 --> 02:35:25.680
for the cable bill or $3 for the electronic bill. >> Yeah. I would >> I serious that's how >> I wouldn't say $9 but I mean whatever the >> for us it'd be a savings. >> Thank you mayor. Um all good points

505
02:35:25.680 --> 02:35:40.080
other places and highly incentivized people to go with the electronic billing. However, um our city managers made a great point. Um people here are not always geared to that. There are a lot of people who come

506
02:35:40.080 --> 02:35:56.080
in person to pay their bills and we use those mailings for communication. Um, one of the things I wanted to bring up before we finish um, going over the general fund budget is

507
02:35:56.080 --> 02:36:10.560
better city communications. And not everybody, number one, not everybody wants to communicate online. Not everyone does communicate online. even if they do communicate online um that

508
02:36:10.560 --> 02:36:26.560
online as far as notices for events uh we communicate about our water department. Sometimes people need to be told in multiple different ways. That's just how it works. And I said this years ago um

509
02:36:26.560 --> 02:36:43.439
when my civic association wanted to quit sending out our newsletter, which a lot of people would take and put up on their refrigerator. Um not everybody is looking online all the time to see what your news is. Some people are, but some people aren't. And

510
02:36:43.439 --> 02:36:59.359
a physical communication is still a good communication tool. And if it wasn't, realtors and other um other companies would no longer do direct mail. That is

511
02:36:59.359 --> 02:37:16.800
my main observation about that. We still get direct mail from local companies. It's an indication to me that people do look at that mail and then um you know, it's a it's a great opportunity to communicate all kinds of

512
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things with our our residents and our businesses. So, um I know it's a cost, but I I think you can also use it as a positive communication tool. >> And and I'll and I'll also say that though in your email bill, anything

513
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that's an insert or that we put in there, you get in the PDF as well. >> Well, that's included. >> But a lot of people don't look at those. I'm talking about a communication tool. They just don't look at them. And do you pay your do you get your power bill if I

514
02:37:49.520 --> 02:38:06.399
>> No, I have no idea. >> Okay. Well, none of us unless you want to pay $3. So, this community at least is used to getting bills online. Mainstream, you have to pay $3 to get your bill. >> I think you have to give some I mean, you have to you have to you have to get their attention because if you if you if

515
02:38:06.399 --> 02:38:22.319
there's no reason for them not to, why would they change, right? You would be surprised at how many um people that are elderly in their seniors can get on Facebook and can maneuver through Facebook. It's amazing. Much better than

516
02:38:22.319 --> 02:38:37.359
I can. >> Tracy's mom, >> you know, and so I think that's something that we that we need to >> especially into the following year if something happens. That's a that's a we're spending a lot of money. I said this from the very getgo. my very first

517
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year is my gosh, look how much we're spending on postage. Yeah. >> Um that if we can do something. So I think that's a discussion we absolutely must have. >> And I mean obviously we don't have to phase it out completely, but I think just some effort could cut that amount down my bed >> to help with that. And I think it's just

518
02:38:52.960 --> 02:39:10.000
letting the you know them know that that >> yes, you can do it. >> You can do it and give them a choice. >> Put a little stand up in the you know lobby like did you know you could pay online? You need your bill automatically. I mean, I didn't know about it until I told until told my mom

519
02:39:10.000 --> 02:39:26.800
to do it. >> So, if you go to line 123 on workers comp, you have 113 I mean 1,113. I've got 1,115 approved last year. But then you've also

520
02:39:26.800 --> 02:39:44.880
got that we have we've spent 1,277 in workers comp. >> Yeah. Um, historically the year before it was 4,499. The year prior was 870. >> So, you're comfortable keeping it keeping that at bringing that down tound

521
02:39:44.880 --> 02:40:02.240
to 1,113? >> Yes, ma'am. >> Okay. Um, liability insurance again. Liability insurance. You're showing I'm showing liability insurance for last year at 5964. You're showing it at 5329.

522
02:40:02.240 --> 02:40:17.840
>> What line number? >> That is line 128. Um, and we have 3412 on that. >> Yes, ma'am. >> So, let's just make sure if you would on

523
02:40:17.840 --> 02:40:36.399
our liability insurance that it's an actual that you bring us kind of the actual amount that we are being charged. That's really what you need to put in there. Isn't that right? >> I don't know because I've got a $600 I've got a 6

524
02:40:36.399 --> 02:40:52.160
>> 30 um $35 difference from what we actually budgeted. Now, it's showing on here again amended budget 2026 5329. when I'm looking at the September budget and I

525
02:40:52.160 --> 02:41:10.560
don't know why you would have gone in there, there's no notes on it, why we would have gone in there and just randomly changed that. >> Um, and then al also office supplies. So, you've got office supplies budgeted at 4,000. I show office supplies were

526
02:41:10.560 --> 02:41:25.840
budgeted at 2,000 last year with a reduction of $2,000. It had been 4,000 previously and it went down to 2,000 and now you're showing 4,000 office supplies. You've actually only

527
02:41:25.840 --> 02:41:41.439
expended $291. That does not seem something seems a little off with that. And then you're budgeting another 4,000. >> So y'all would >> Yeah, we made a note to take a look at

528
02:41:41.439 --> 02:42:00.479
that and those expenditures. uh why that line was low. It could be just an allocation. I know that we're going to have to add funds in there for a yearly now around is it $750 for all the um for the paper

529
02:42:00.479 --> 02:42:15.439
folder. Steve, >> I believe you have 795. >> 7.95 a year. That covers us for labor and materials cuz our folder did go down this last week. >> The brand new one. >> The brand new one. >> So, we don't have a contract on it. There's no warranty on it at all. >> No service. A lot of money.

530
02:42:15.439 --> 02:42:32.160
>> But now we but now we have it. So, and next year we'll have it. So, it's 7.95 per year that'll be included in there. >> And that covers like >> everything. Any parts, any labor, the guy will come and fix it. >> It is back up and running. >> Okay. Um,

531
02:42:32.160 --> 02:42:49.200
>> but we'll take a look at that. Office supplies, man. >> Gas and oil. Is that for Corey? >> Yes, ma'am. >> Okay. >> Now, bring up gas and oil. I want to bring this up since we're together in a group we're talking about the budget. Um I had met a company down at the

532
02:42:49.200 --> 02:43:05.040
also at the FCCMA just recently. Uh it's a fleet company. They handle leases for any vehicles. Um they will come in and take a look at the current vehicles we have the mileage and give us the top dollar for tradein. But what they do is

533
02:43:05.040 --> 02:43:20.080
they'll do a lease on brand new vehicles. They cover everything from tires, tire rotation, oil, anything going on with the car, the vehicles, they cover for that year, for that lease. And usually it's a 36-month lease. Worst case scenario, and I mean

534
02:43:20.080 --> 02:43:36.880
like top dog, which we're not going to do, diesel motor, 4x4, 350, XLT, you're looking around $15 to $1,600 a month. we would be doing much smaller vehicle, gas, two wheel, and so he's supposed to work up some new numbers, but it may be something that we look into because that

535
02:43:36.880 --> 02:43:53.760
also doesn't include the trade-ins of the vehicles we have now. >> Uh overall, it's helps out with the budget, reduces the amount of outflow that we have, especially when we're talking about having to buy new vehicles in the future. Um, it constantly keeps us with a nice fleet that is reliable,

536
02:43:53.760 --> 02:44:10.160
that's covered under a maintenance and um, you know, bumper-to-bumper warranty. >> And after the the 36 months, what's happen? >> You can either keep it or you can sell it. Now, they do a whole rendition. The crazy part is is that after their lease is up, if you were to get that one that I told you about,

537
02:44:10.160 --> 02:44:26.479
>> their numbers show today's dollars where you would put 40,000 into it and it still would be worth on trade in 505 52,000. So you're talking 10 to 12,000 equity sitting in there for a trade in if you wanted to trade it and get a brand new lease. So that's something we

538
02:44:26.479 --> 02:44:41.600
could continue leaprogging if the budget would allow. And maybe it's something that we do, you know, two trucks uh to test it. One for public works, one for gas utility and see how that works and move forward in the next

539
02:44:41.600 --> 02:44:57.760
spend a lot of money on vehicles. Yes. >> And we lose a lot of money. >> We lose a lot >> because we don't have to drive off the lot. >> Well, we're not getting make money doing this. It's money. They make money and it's much cheaper for us and the responsibility is uh cheaper. Well, the way we were explaining it, Ke Keith has

540
02:44:57.760 --> 02:45:13.680
like a 2018. What's the 2018 with the low miles? >> Mine's a 2017 and only got 40,000 miles on >> and we had some other ones that are newer years with less miles, but there's a break. There's a break in the industry where this company goes in, they see

541
02:45:13.680 --> 02:45:29.200
that break, and they trade at that time. So, you get your your best dollars back. We're not getting that. We may sit on vehicles thinking, "Hey, we got this thing paid off. We're, you know, we're we're gonna hang on to it till it dies." Well, years go on, you may have low miles, but that car is that truck is

542
02:45:29.200 --> 02:45:46.160
obsolete. The parts are getting more expensive and it becomes a an issue, maintenance, a maintenance nightmare. So, I think it's something we definitely should look into um you know, for the future is leasing leasing that fleet out. The other great part about it is they also will do um leases. They do

543
02:45:46.160 --> 02:46:01.439
leases for everything all the way up to a fire truck. I mean everything you can imagine, equipment, small equipment, large equipment, they do leases on it all. >> I think it's a good idea we spend more money out of the better place. >> Yeah.

544
02:46:01.439 --> 02:46:20.080
>> And doing what we should be doing with that. >> Correct. >> So yeah, if you can figure it out, >> I think so. >> And and that also is the up is the uh um uplift. What is it called? the up I

545
02:46:20.080 --> 02:46:36.160
forgot what it's called. Anyway, that that that money that I gave you, that was worst case scenario, most expensive one you can get. That is literally a four-door truck that's 20 foot 30 foot long. We're not going to talk about that. Um it'll be something different. I'll get something tightened up. But all

546
02:46:36.160 --> 02:46:51.439
of the trucks, which we don't have for public works right now, some of the gas utility has it, but every single one of the trucks, especially public works, should have flashes on. >> So that expense is built into that. the right, you know, flashers for us to be doing work in the DOT rightway and our

547
02:46:51.439 --> 02:47:07.040
county rightways. Our roads when you stop traffic, you should have amber and white lights flashing. >> When when public works comes up, you should know it. Right now, unfortunately, our guys don't have it. Um, but that is basically all the equipment we would need. >> Our lift truck should have >> Yeah. Yeah. So,

548
02:47:07.040 --> 02:47:23.520
>> it doesn't have um what is the thing either that on to where the GPS's or whatever. >> Correct. >> What is it? So where you know where that truck is going, >> the GPS the GPS model and then cameras and all that for you know your dash cam and all that. Yeah.

549
02:47:23.520 --> 02:47:39.760
>> And they would they would decal them and everything was >> everything that that is that Yeah. Right now he had built in that number again a 350. We don't need 350s but built in that number was $7,500 for all of that. All the stickers, the all of the the

550
02:47:39.760 --> 02:47:55.760
flashers, you know, the lights, all of that. >> Do you want to get some comparison and see? Yes, ma'am. >> Um, let's move on if we can to if everyone's ready. Commissioner Devito, you have a question. >> I have one comment, one quick question.

551
02:47:55.760 --> 02:48:13.680
So, my comment is we've looked at leasing vehicles before, but the answer was we only had the funds available in better place to pay for a purchase. We did not have enough money in the budget. So, I'm just saying um we need to keep

552
02:48:13.680 --> 02:48:28.960
that in mind when that contract comes in. We didn't have enough money in the budget to pay for a lease. And then I don't know if this is an issue I don't need an answer now. Um in the past um we've had employees who smoke smoking in

553
02:48:28.960 --> 02:48:46.240
our vehicles and I would be curious as to whether there are any restrictions um about that. I don't need an answer now. I'm just making >> it's in our employee input. Yeah, they did that. We're not supposed to be smoking in any of the city vehicles. So, I'm just I would be curious as to

554
02:48:46.240 --> 02:49:03.200
whether the lease has um >> the lease does have restrictions. 12,000 miles a year. We're not touching that. Uh and then of course any damage just like a normal lease. >> Right. Right. But I was speaking specifically because I remember I don't know what was in the employee handbook, but apparently people did smoke in their

555
02:49:03.200 --> 02:49:19.920
vehicles. And I would for sure want to know if there's any restrictions in the police. I don't need to know now. >> We would be implementing and I think we've talked about this already um and it should be getting done, but the the guys um should be cleaning their vehicles either bi-weekly and then

556
02:49:19.920 --> 02:49:34.080
turning in a slip that it's been done. They should be getting inspected to make sure they're okay. If we were to go with this program, we would we would uh implement a new a new a new program for accountability on that. >> If we're done, we move on to planning

557
02:49:34.080 --> 02:49:52.080
and zoning. So planning and zoning um of course matching th this is something that's um it's fee driven and so I utilize what we had in the budget um prior um for these

558
02:49:52.080 --> 02:50:07.840
numbers. I dropped some on the consulting fee. I wasn't really sure um where that came from. I had I had a note on there for Steve to take a look. We we talked about that. It could have been an allocation, but either way, um, you know, we're we're pretty much in line

559
02:50:07.840 --> 02:50:24.000
with what we had budgeted in 26. We had 52,518. I think we're at 51,895. Um, >> so why is that an other? So, why is that not professional? >> It was supposed to be, if you look on my notes, Commissioner Lori, from last

560
02:50:24.000 --> 02:50:40.319
year, I had we were supposed to move that, >> right? Yeah. >> To other professional services. >> Okay. So, we can do that. I don't know why it's other. It should just be professionals. I mean, >> yeah, >> they are our our main they are our contractor. They are our professional. >> So, I have it in there from last year

561
02:50:40.319 --> 02:50:55.680
that we were supposed to move that up. >> I just I just moved it up now, mayor. >> Okay. >> And it says these were ZECO and charges. The other, if you look at the recontification, we can change this to other, but that is our new fee for Civic Plus and that's what you all approved.

562
02:50:55.680 --> 02:51:12.479
Um, that's going to start October 1st. That's annually, right? >> Annually. Yes, ma'am. >> Yes, ma'am. >> But we have not talked about putting the LDC's on there. >> We talked about it, but the LDC's was

563
02:51:12.479 --> 02:51:28.720
$8,500. And I wasn't sure how you all felt about that. We we we can definitely we have a little cushion. >> We could put it in here, but that's something >> we've got to we need we have to have that on there. I mean,

564
02:51:28.720 --> 02:51:44.399
>> you don't just have with a puzzle like I mean, you don't just have a missing piece. That's a major missing piece of our puzzle when you look at it. And we spent a lot of money to get it done >> and then not to have it accessed. And then the situation we've already had is

565
02:51:44.399 --> 02:51:59.439
that when you go in there and you query it >> that you don't see it, >> it's missing and so you don't have the complete picture. >> Okay. >> So, somehow or another, we've got to figure out how to get that paid. Now, I think talking to them, have you talked to them? We talked, you and I talked

566
02:51:59.439 --> 02:52:15.600
about somehow or another, can you negotiate that fee down since we've just signed on for this? >> Is that is that I will try again. >> Okay. >> Uh it didn't sound like it was the case when I talked to her the last time, but I did get a revised uh contract which

567
02:52:15.600 --> 02:52:31.040
extended because they wanted us to sign now, but it extends to October. >> But once we do that, then any any changes to that LDC, that will be automatic. That'll be part of that. But it's that initial. >> Okay. >> It's that it's that initial because they're gonna have to kind of do like

568
02:52:31.040 --> 02:52:47.200
what they did when we did originally >> is they get everything and then they have to do the comparison. They have to pull back and forth. So I mean I I understand them them saying that that that's but >> stupid question because I know we're in

569
02:52:47.200 --> 02:53:03.279
um in a meeting but not a not our regular meeting. If I get this in the budget and y'all pass that, do I have to come back at in in October to request to spend those funds or is that something that's allotted? I mean, for the 8,500 still approve it. >> Still approve it. Still bring it. Okay,

570
02:53:03.279 --> 02:53:18.640
that's fine. I put it in here under land development code. That brings the total of the planning and zoning increase uh to 7877 from last year >> because we did drop 2500 off. So, >> I I agree with the mayor. It is

571
02:53:18.640 --> 02:53:34.240
absolutely necessary. It's a missing piece. Even having we have it on our website, but it's not searchable. It's not cross referenced in our in our code of ordinances. It's really not usable. And and that's one of the most important parts. If you want to look up what your driveway has to look like and you search

572
02:53:34.240 --> 02:53:51.279
driveway on Munich, you're not going to get any information. >> Okay. >> Um and so >> wait a second though. Um what >> do the math again? So >> the math is $78.95. How much is How much is it for? >> $8,500 for the land development code and

573
02:53:51.279 --> 02:54:06.960
$18.95 for the recottification yearly subscription. >> You've already got that in here in the budget, though. >> Yes. So, I added >> I've got 60,395. How did you come up with 78,000? >> 78,000. >> Remember that. You were saying it's

574
02:54:06.960 --> 02:54:28.640
>> No, you're increasing 7,8. I goofed up when I did my the first number I gave you was only adding 50,000 and not 50,18. So I I changed it to 50,18. >> Okay. Because you already have the 1895 in there. >> Yes. Correct. So the total for that now

575
02:54:28.640 --> 02:54:47.040
budget is should be 60,413. >> Okay. Okay. So that's adding in the funds. I don't see any I'm sorry, mayor. Can I ask a question? >> Yeah. Okay. So on this page, where is the cost for um having uni code to put

576
02:54:47.040 --> 02:55:02.880
the land development code online? >> That's what he just added. >> He just added it. >> He just added I added it under land development code. >> Okay. So it's not on this page anywhere. >> No, he just added >> Okay. And that's the class. >> Yeah, it's $8,500 for that and

577
02:55:02.880 --> 02:55:18.880
>> Okay. >> Yeah. $8,500 for that and $18.95 for the recontification. But that's already and that's already in there. She sees that. >> So that's already in there. Well, it's my understanding that, right? But that's the ongoing annual fee for

578
02:55:18.880 --> 02:55:35.040
>> Civic Plus. >> So would when we add assuming we add uh the land development code, does that maintenance be double? >> No. No, it does not. >> Okay. So So that would >> one time it's a onetime fee just like it was when we first started with them.

579
02:55:35.040 --> 02:55:52.080
>> Okay. to mayor and two observations if I could. The the biggest I I don't know if this would be a point for negotiation, but we just redid our land development code. So, it should be in different pieces.

580
02:55:52.080 --> 02:56:08.560
>> No, it's in one, >> right? It's in one hyperlink, >> but they have to go in and they have to compare it if there's anything that conflict if there's any complex ordinances in there. the land development. So, they've got to make sure there's nothing in there. So, they have to do

581
02:56:08.560 --> 02:56:24.080
comparison just like I did before, but there shouldn't be investment parts and then um because we had we had disperate ordinances. Um we had many individual pieces of paper that um hopefully won't

582
02:56:24.080 --> 02:56:40.240
have. And then my other observation is um we've had Zeb Cohen for a while >> and um I'm you know I'm not completely convinced that they have all the skill sets that would most benefit us. This to

583
02:56:40.240 --> 02:56:58.160
me would be a contract um that we might benefit from bidding or doing an RFQ. Um, they've done to me a decent job, but there have been some bloops on the screen and they've said

584
02:56:58.160 --> 02:57:14.800
that they don't have certain expertises that would help us. So, um, I would like to see us put this one out for bid or RFQ or whatever. >> What is something that they didn't ask? >> Are we talking about Seth Cohen? >> Yeah. >> Yes. >> They're they're very they're very

585
02:57:14.800 --> 02:57:30.240
versatile. They they've said flat out they don't have historic preservation expertise and some firms do some firms do. >> Okay. So I guess that's something to be discussed. When is when is it up when is our contract I'll have to I'll have to

586
02:57:30.240 --> 02:57:47.800
take a look at that. I I don't recall when it's up something >> I think it's two more years but I I'll I'll take a look and get back to you on that. >> Okay. So, >> I think we also need to look at making sure I don't know how much we're getting back

587
02:57:48.080 --> 02:58:04.880
>> as well >> for the services >> for these services that we're putting out. >> Yeah, that's um that's been unclear, I think. So, maybe if if during this budget if you would just kind of look at that so that we can have an idea.

588
02:58:04.880 --> 02:58:23.120
>> Okay. >> Okay. If everybody's good, let's move on to um page 16, which is city hall expenditures. >> Um >> got rid of workers, right?

589
02:58:23.120 --> 02:58:55.359
Yeah, they should have gotten rid of >> other is still in here. And I know where's other is other. >> We're still kind of still trying to see what other is. So that was a pass through that we used for last year, correct?

590
02:58:55.359 --> 02:59:13.040
>> From the additional monies that we asked for from Infinity to help us with the shortfall >> that was for the >> fireworks. Correct. Okay. >> I think Eric's got it zeroed out this year. >> And they gave that to us direct. And so that was paid to us for that.

591
02:59:13.040 --> 02:59:29.359
>> Correct. And not to the partnership. Okay. Um, >> so all in all, city hall expenditures decreased from last year of 307691 to 266, net reduction of $41,540

592
02:59:29.359 --> 02:59:48.560
or 13.5%. The decrease was primarily by removing the one-time FY26 professional services cost, reductions in utility and advertising, and eliminating pass through expenses as you guys were just alluding to. What is what is utilities?

593
02:59:48.560 --> 03:00:08.160
Is that for power with the building? >> I believe so. Steve, what's the utilities on that? >> For city hall, >> correct? >> I'm not sure why that's not allocated to the other departments, but that's >> Yeah, I was kind of thinking the same

594
03:00:08.160 --> 03:00:23.279
thing and we were going to take a look at it a little further. As I recall, we didn't used to have city hall, right? That was a new apartment broken out a few years ago, >> which I think makes sense for some of this, I guess, but

595
03:00:23.279 --> 03:00:46.880
>> also ma'am. and commission when Commissioner has done wanted to follow up on that >> but I wasn't sure if he was talking to himself about talking to myself. >> Okay, do that. So to follow up, city

596
03:00:46.880 --> 03:01:02.720
hall is a new category. It was created a few years ago. To me, I think it is confusing because um it was my understanding, it was explained that these are expenses that benefit the

597
03:01:02.720 --> 03:01:18.800
whole city, but they're difficult to break out amongst the departments. For me personally, I thought it worked better when expenses of that nature just came under administration. I would more expect them to be there.

598
03:01:18.800 --> 03:01:32.960
And then some I don't understand why they're here. Um for example, there's a second aid to private organizations under city hall. There's line 171.

599
03:01:32.960 --> 03:01:50.399
Um this is where the transfer to CRA is. >> I I I don't know. To me, this is just a very odd um it's an odd category and it does it doesn't necessarily make it easier to

600
03:01:50.399 --> 03:02:05.760
understand the budget. And I do have one question for the city manager if I may. >> Yeah. Um, so it shows that we spent 1525

601
03:02:05.760 --> 03:02:22.160
over the budget about of $2,000 for beautifification. >> Yes. >> What was that for? >> I have Steve looking into this um just to see. It could have been a mis allocation, but the $1,000 that I have in there right now specifically for

602
03:02:22.160 --> 03:02:37.760
redoing our island around the new sign once it gets put in, which is getting closer, we got the wood for it. >> And the brackets, >> I don't know why um we would not continue to have money for you for

603
03:02:37.760 --> 03:02:53.600
anywhere that it was needed. Um because that just means you place you either care for um the plants that you have or you add them. >> Um a member of the public just made a comment to me the other day. This is

604
03:02:53.600 --> 03:03:11.200
someone who's lived in the area a long time. Um it they reference Sabalot, but it goes to the whole city. They said one thing you could do to make the Sabot Plaza look better would be to add some islands with trees. And the it was the

605
03:03:11.200 --> 03:03:26.880
overall comment that they made. They said without the trees that you see in other places, we just look poor. It just looks like we're a poor place. Right? They said the the addition of landscaping

606
03:03:26.880 --> 03:03:44.240
um would make us look more attractive. and in their opinion more prosperous. So, I'm just saying I'm I'm not sure that it's necessarily a great savings to not have money for um landscaping.

607
03:03:44.240 --> 03:03:59.200
>> And I think I I put in there what what we need. We have the bones of of material already there, plans. We already talked with the um the tree and garden board, had everybody looked at it. We have a plan. I just didn't we haven't executed that plan this year.

608
03:03:59.200 --> 03:04:14.800
We're already in the summer. We're putting a new the new board up here soon. Rich actually had just ordered the wood for that and and the and it's getting the plating. Um so we're getting really close to getting that hooked up. My plan is to have that completed um and to get done. And if you look at the note

609
03:04:14.800 --> 03:04:30.720
on the side for beautifification I had put on there, we can put this in parks and streets, use this for city hall. I think parks and streets need to have a beautifification line item because those are really the guys that are going to be working on that. And if we're talking beautifification uh in the parks, we really need to talk

610
03:04:30.720 --> 03:04:46.319
about irrigation. And that's something that we're going to try to look at getting completed really through some grant process. I don't know if we have it in our budget, but we need to irrigate the plants. There's no reason to put plants down if you can't water them. And so we we've got to bring that up. >> I just wanted to say, you're talking

611
03:04:46.319 --> 03:05:00.560
about the stable uh plaza. know they they have a grant or they've asked for or applied for a grant but to fix the buildings and everything and I think the second part of their

612
03:05:00.560 --> 03:05:21.120
project is to do something with the >> the plants out front at that time would be time to maybe document some ideas >> right now we're kind of you know >> if I could clarify I wasn't using it to

613
03:05:21.120 --> 03:05:36.319
say that same life should or shouldn't do something. I wanted to bring forward that someone actually brought to me and spoke very strongly about beautifification making us look better, more prosperous that it would um make

614
03:05:36.319 --> 03:05:53.279
our community more attractive to others. That was their main >> There's also things that are behind the scenes. I know that our public works director's been working with the DOT on all of our intersection areas on 17. DOT's promised us to come in and redo all the irrigation. Take all the I

615
03:05:53.279 --> 03:06:09.680
forgot what they're they're called. I'm sorry, not super plant person, but the spiky ones in the middle. >> The ones that are what are they called? >> Yes. So, all of that's coming out. We're proposing doing u the uh peanut u peanut. Yes. In in there for the

616
03:06:09.680 --> 03:06:26.720
entirety of the islands, uh simplifying it, new irrigation. Um but those are that's all been in the works and we're continuing. It's just our partners are a little slow moving, but it's it's been in the worst and they had no objection to it. It's just all about timing. >> Okay. >> That stable lot had we we've for them

617
03:06:26.720 --> 03:06:42.000
with them. We've done there's a rendering out there that has landings with trees and to make the to make the parking lot look um just to add some beautifification to it. So, at some point there are renderings. So, if if

618
03:06:42.000 --> 03:06:59.040
they ever ask for those, we have we do have those. >> Okay. Um, I just left a community this morning and it's unbelievable with the landscaping and that landscaping makes a huge difference. That's why we've really worked so hard on our meetings

619
03:06:59.040 --> 03:07:13.920
>> because that's the first impression that everybody has. >> Correct. >> When they drive into the community and that's why I've hounded on all city managers that have been here about >> keep those median keep those median. That's what everybody sees.

620
03:07:13.920 --> 03:07:29.920
>> And that's what everybody sees. >> Unfortunately, and and it's good that we have the DOT there as a partner. They're just a little slow moving, but you know, there's you're talking 50 to $100,000 really to redo all of that. And that's that's, you know, they have dollars for that. We don't.

621
03:07:29.920 --> 03:07:46.640
>> And that perennial peanut though, that perennial peanut is pretty hardy on its own. And that's the reason we put all that perennial peanut down. And you see that everywhere >> and it's looking so good this year >> where I was they had it. I know Steve

622
03:07:46.640 --> 03:08:02.720
just got back from West Virginia and he said it was everywhere up there and >> but I don't see a beautifification I don't see a beautifification in our former budget um for city hall. >> I see that we zeroed it out and then we

623
03:08:02.720 --> 03:08:18.640
removed it when we did our final. So I don't know where we have beautifification for 2,000 that we budgeted for 2,000. This year we spent 35. >> Huh? >> Oh the the 35 spent that's where the the tree rent ended up spent on trees.

624
03:08:18.640 --> 03:08:34.479
>> Yes. >> The the money So the money right now 39 3967 was the money that we bought the trees under the tree grant. >> I I've got that money coming back. We filled out everything. It's all good. They've emailed me back. we're getting

625
03:08:34.479 --> 03:08:51.279
that that money. >> So regardless, what I'm saying though is I'm looking at a budget >> 2000, right? >> That there was nothing. We zeroed out our beautifification budget in city hall >> when we did our final I've got it right here. It says right here zero

626
03:08:51.279 --> 03:09:07.200
um zero. And then on here when you look at when the when we were looking at this, I don't see beautifification. So I think when we zeroed it, you might have taken that line out. I've got I've got 2,000 for the 2026 budget. I have zero

627
03:09:07.200 --> 03:09:22.479
for 2025, >> but I have 2,000 that we brought that back in. >> And we can take a look at that. But >> again, >> if you would just check just check September's final. >> Yes. >> And not I think >> we'll check it.

628
03:09:22.479 --> 03:09:37.840
>> Yeah. Because I'm not showing that. And if so, then then we need to figure that out because we can't have a new line in here, right? and our lines. And we really shouldn't have lost the line from the year prior unless we had zero beautifification for 2025.

629
03:09:37.840 --> 03:09:52.479
And we spent no money in beautifification last year from this. And then we zeroed it out across the board. The year prior 2024 un audited 27 and then audited 1672.

630
03:09:52.479 --> 03:10:08.960
So just make sure because we have to make sure that we >> Yes. Okay. Do we have anything else? Yes, Commissioner Dvito. >> No. No. Just read. >> This is something I'd like. >> Private organization. What is this $500

631
03:10:08.960 --> 03:10:25.200
you put in there? Aid private organization. And I don't know that we had that in this budget last year. >> It was nothing in the budget last year. >> I know. So, because we have it back in um administration or commission or

632
03:10:25.200 --> 03:10:41.279
commission. So, some I know. So, where did that come from? >> And why 500 >> flat number? >> Why? We don't spend money in that. >> Do you have an >> And we don't have it in here. So, somehow or another it was added in here. Do you have Did you have a request? Is

633
03:10:41.279 --> 03:10:57.439
there I'm I'm just asking. No, >> because we've got it. Okay. >> Yeah, there was no request. >> Okay. >> Take it out. >> Mayor, take it out. >> Yes, it's out. >> It seems to be a duplicate. And this is the whole problem that I have with the city hall c category because some items,

634
03:10:57.439 --> 03:11:13.120
you know, they could be one place or the other. And there >> we just figured it out. >> No, no, but I mean when you're doing line items and you're trying to decide where to put things, it gives you two separate places that to me maybe it shouldn't be that separate. But

635
03:11:13.120 --> 03:11:31.760
regardless, it's $500 and we'll never consider that. >> Can I make a comment, Mayor? >> Yes. >> So, um I think this is a great time to talk about it because we're right here in this um >> in city hall's budget.

636
03:11:31.760 --> 03:11:50.399
>> There's a note on I have I have 166 accounting billing billing software. Go ahead. >> No, you're good. I I was just waiting. >> Go ahead. >> Okay. So, we have a note in there for under accounting billing software, we

637
03:11:50.399 --> 03:12:07.279
have 16,000 in the budgets, what we budgeted last year. There's a note on there about a new management system. Um, I know this was something that was that was brought up to me last year when I came on. It's still something looming. Edmond's although

638
03:12:07.279 --> 03:12:24.640
solid program is is is somewhat outdated and and I wouldn't say anti what is the word >> antiquated >> antiquated but the systems for integration is really tough moving into the new era of AI and and other things especially when it comes to funds

639
03:12:24.640 --> 03:12:39.279
funding budgets all of that the accounting it's way behind and I think that this commission I know we've got some hard days coming ahead But as far as how we're running the city and as far as the output of what you're getting for

640
03:12:39.279 --> 03:12:55.040
um you know your deliverables could be much better and easily easilier uh easier done if you will um with uh with with our finance department, our billing software, code enforcement. There's

641
03:12:55.040 --> 03:13:11.920
other programs that are well better suited for our size the city and allow us to get more, but they're not cheap. I know that the BSNA came in, I believe, and did a um What's going on? >> I just want to make sure I didn't see

642
03:13:11.920 --> 03:13:30.880
the light on. >> Okay, >> it doesn't have a red light on it. Sorry. >> I was just >> If I'm touch it, I didn't press any I swear I didn't press any button. >> Yeah. Okay.

643
03:13:30.880 --> 03:13:50.160
I mean that's pretty key. We are required to report. >> Sorry. I I just think we need to seriously take a look at at considering an investment for the future. This program that we have right now is it's just not suited for uh new day-to-day

644
03:13:50.160 --> 03:14:05.600
interactions, especially with AI, how the integrations with money and everything else comes into play. You have multiple offices that can't really talk the way they should talk. directors that should be easily able to get into budgets that can't. It's a antiquated system. It's just difficult. I know our

645
03:14:05.600 --> 03:14:22.479
finance director has I mean doesn't really care for Edmonds too much. They're they're okay. They're okay. Use it. Yeah. The biggest thing is Josel utility billing and utility billing. Yeah. It's just seems like the utility billing piece is the crutch this whole the whole the whole thing. It's just

646
03:14:22.479 --> 03:14:36.399
very >> very difficult for her to do. steps and you can do it like one step. >> Correct. And then there's certain things that there I know the general we come in last year the BSNA software had like a simple thing like the multipliers in the

647
03:14:36.399 --> 03:14:53.760
in the billing software and like Ed doesn't have that every month. >> It's the effic the the bonnet piece I can work with it but I was just like more for Joselyn and things like that. question.

648
03:14:53.760 --> 03:15:12.399
>> My question was just we we switched to Edmonds when just like five years ago or something when you bought it. >> Okay. But and this is my observation. >> Um to Oh, I'm sorry. >> I was just asking when we switched to

649
03:15:12.399 --> 03:15:26.880
it. >> Okay. Well, I was speak to that. >> Go ahead. >> Oh, go ahead. >> Okay. So, and this speaks answer the question was one of the last things that was accomplished under Patrick Kennedy

650
03:15:26.880 --> 03:15:44.800
and to um Commissioner Burton's point her opinion is I can't speak to it. It may very well be correct that it was outdated when we bought it. This is my concern. Um the evaluation of what system we should buy, Patrick Kennedy

651
03:15:44.800 --> 03:16:02.239
explained the process to us. It was done completely inhouse. The different companies made um presentations to the staff staff and Mr. Kennedy looked at the different systems that were under consideration and they chose what they

652
03:16:02.239 --> 03:16:19.040
thought would be best. They gave the recommendation to the commission. So looking at it in hindsight and I know everyone did their best. Um, maybe when you buy a system like this, you need to get an opinion or some expertise or

653
03:16:19.040 --> 03:16:34.800
recommendation from out outside, not just inside, because it it turned out that there were things um the staff could not possibly anticipate and not being experts and the companies

654
03:16:34.800 --> 03:16:51.920
didn't bring up to them, including I think maybe a full consideration of the tail cost. >> So to me it's it's the process, you know, how many do you get references from other cities, things like that. >> And and that was my point I was going to

655
03:16:51.920 --> 03:17:07.840
make. I'm sorry. >> We also were I as far as I understand we were still paying for even the system before that maintain >> 16 I think in the 2 to6,000 a year. >> I'm sorry

656
03:17:07.840 --> 03:17:23.279
$500 a year. I think Josh. >> Okay. I was thinking >> what's out? >> I think it's $500 a year. >> Well, that's better because we were paying quite >> I thought it was a lot >> somewhere around. Yeah. 5 500 a,000. I'll have to ask her, but she I know she got it like half whatever it was. She got it in half.

657
03:17:23.279 --> 03:17:38.479
>> And and I'm all for moving to a modern system that makes everyone's job easier, but not if it's going not if we're going to keep having to pay for admins to maintain records, right? And whatever before. I mean, we want everything to be able to get integrated into this and it to work. And to to echo Commissioner

658
03:17:38.479 --> 03:17:54.720
Jito's point, I'm sure that the when you look at the presentations that they gave, it was the best option. But, you know, you have to talk to more than just the software sales people. Sure. >> They're selling software, right? >> Um, and this is something that needs to be sustainable as well in the future and

659
03:17:54.720 --> 03:18:10.479
upgradeable and workable. And I just don't, you know, if we spend another $100,000 on software, can we please get the right software? Right? because this we're not you know they're just selling they're just sell pure and so we need to talk to another city that uses it we need to make sure

660
03:18:10.479 --> 03:18:26.800
>> sort of city should have a recommendation too I would imagine some of the associations that we have have recommendations >> about to be I mean it's >> you're looking at if we do anything like that you're at least $100,000 and then you've got several years integration it seems like in order for this to happen

661
03:18:26.800 --> 03:18:43.439
I've never spoken to a municipality that has been happy with their software completely Okay. >> It changes. And so what I'm either there's two things either maybe y'all look at or talk to the grant writer that

662
03:18:43.439 --> 03:18:59.040
we have on staff and looking at if there's anything out there, especially with AI, if there's any grants out there for small municipalities that need to be um their their systems need to be upgraded and compatible,

663
03:18:59.040 --> 03:19:14.800
you know, um that's number one. Number two, hold the Edmonds accountable. I mean, we pay them monthly. If they're not if they're not updating their system, and not getting a complete update, your phone updates just about every single month, right?

664
03:19:14.800 --> 03:19:31.520
>> You get an update every morning. I wake up and my phone has updated for the regular service I pay every month. >> Huh. >> It makes me very happy. >> It makes me too. >> So, I'm just saying with Ed, >> you need to hold them accountable. We pay them. They sold us a service, right?

665
03:19:31.520 --> 03:19:48.960
They sold us a software. And I I just think that if they're not keeping up, >> right? >> Um why aren't they? >> Right. >> We do get updates constantly. Um and plus I say their customer service is really good. Um >> but just the user it just it seems like

666
03:19:48.960 --> 03:20:05.840
it just takes steps to do something and it's a little convoluted sometimes. I said more like for Josh to utility building it's >> should there's there's no integration. I mean, for our finance director to go in there, most of the modules nowadays, especially with hybrid AI and things

667
03:20:05.840 --> 03:20:22.080
like that, when you have the input, like we're still working off of these spreadsheets. These programs do not do that. You put everything in, they can literally, we tell them what we want to do and it's going to put out a whole budget for us and it's going to explain everything and it's a it's a hit of a button after the inputs put in.

668
03:20:22.080 --> 03:20:38.560
>> We don't have that capability right now. >> Bring it back to us, but see also if there's some grants out there, >> that's the first thing. Sure there's some things out there >> in this new world. >> Yes ma'am. >> One of the things also too one of our problems with the Clarion I know I hate saying that name was that they didn't

669
03:20:38.560 --> 03:20:54.319
even know how to use that or they had no one that used that they wanted us to transfer to their software but still to me it just is a sign that we're behind >> and you hit the nail on the head. because they wanted us to use their >> they had their own and you hit the nail

670
03:20:54.319 --> 03:21:13.200
on the head too with not not tell nobody ever being really truly happy if we were to get a system you know there's going to be headaches >> with anything that we end up doing a lot of people work and whatever we need we did it needs to be geared towards making sure that part works

671
03:21:13.200 --> 03:21:29.760
easily right the budget system you know that and the bill paying that's accounts receivable accounts payable that stuff standard, but the utility building needs to be easy to use. I mean, I don't know. It seems like it takes a lot of time to get that part to just work. So, that's

672
03:21:29.760 --> 03:21:46.560
all I have to say. >> Okay, >> good points. >> Um, okay. So, let's move on to page 18, which is going to be our law enforcement. Right now, until until further notice, we're keeping it where it is. Correct. >> Yes, ma'am. We are.

673
03:21:46.560 --> 03:22:04.479
>> Go into a contract. We probably should we'll be going into a contract negotiations with them this next month in July. >> Yes, ma'am. >> Start that. >> Yes, ma'am. >> 173 there. >> Yes. >> I'm sorry. It's number 173. >> Commissioner Devid, did you have a

674
03:22:04.479 --> 03:22:17.920
question? >> Yes. When I looked at the narrative, did I mis spinning? >> Yeah. this the question. When I looked at the city manager's narrative, it seemed to indicate that he had been

675
03:22:17.920 --> 03:22:35.680
given um a hard figure of the same budget for 2027. >> That was from last year's notes. I haven't been given any hard figure yet. I have nothing in writing. >> Last year's Yeah, these were just notes that were kind of compiled, put together. So, no, right now currently I

676
03:22:35.680 --> 03:22:51.600
don't have anything etched in stone from them, but we're going to put in the numbers that we had. Um, and that'll be for our contract extension for one year. So, for the budget purposes, we're going to we're going to hold steady at the same number >> with the understanding that >> we need to talk.

677
03:22:51.600 --> 03:23:07.520
>> Correct. >> Okay. >> There's nothing else we can talk about with that right now. So, >> yes, >> moving on. >> So, let's go to fire. >> Again, 5% increase for our staff. that's

678
03:23:07.520 --> 03:23:25.279
a hired staff and for our current chief. Um and um the employee incentives um that's going under training and certification award down at the bottom. Um the building repair and maintenance we

679
03:23:25.279 --> 03:23:41.840
um reduced that by $1,000. We just we've already repaired the AC. We've paired we we replaced the ice machines. We replaced the roof sections that were leaking. And we're going to be out of that building very soon. didn't feel we needed to put a bunch of money in there. Vehicle repair and maintenance. Again, this talks I put a

680
03:23:41.840 --> 03:23:57.920
note on here looking at lease options. Um, but right now we have that uh that vehicle. It's had everything updated this last year. Um, and I'm hoping to squeeze it out as far as I can take it. >> The volunteer incentives

681
03:23:57.920 --> 03:24:13.200
>> volunteer incentives have kept them at 35,000. I was going to increase it. I originally put in it was it there was an increased use from last year for un unforeseen dry season we had but we're back on track now that we've had rain. They're not using it as much. We still

682
03:24:13.200 --> 03:24:30.160
have I believe 12,000 or 13,000 left to get us through the end of this year. I want to say it's around 26 thou $2,600 a month u between now and October which should be sufficient. >> Yeah, I think my notes. >> Yeah. No, it's all good. $2,600 a month

683
03:24:30.160 --> 03:24:46.640
right now. I thought I remember Chief Razer mentioning increasing that >> we just don't have if you look at the years back we'd have we don't always have dry years like we've had this year. This year was a an anomaly. >> I'm just saying I've seen that for a few

684
03:24:46.640 --> 03:25:04.840
years. I know I've seen that that's that can state that. So I just wanted to make sure that we're not cutting ourselves off there. >> Yes, sir. >> Okay. I've got So when I look back on the previous I've got his salary at 21,258.

685
03:25:04.880 --> 03:25:22.720
You've got him at 22321. Um, >> and then if you look down, workers comp I have at 2,229 when we budgeted. You have it at 1670.

686
03:25:22.720 --> 03:25:40.640
>> Um, so just if you would check that. >> I'm going to check all of them. May there. >> Okay. And then liability insurance. I had at 27,49 you've got it 244.94. >> Okay. Matching the 206.

687
03:25:40.640 --> 03:25:57.600
Um and just as a a note when I was looking through a lot of the our financials, it seemed like workers competed and FICA like here it says year-to- date FICA is 4566. the budget was 26 22 and we're not even

688
03:25:57.600 --> 03:26:14.160
that's through May. How was how was that all how and I I think that's in several other departments that the FICO was way under I think the pension expense too was in this case not in this department but uh a few other departments if I recall

689
03:26:14.160 --> 03:26:30.640
looking at financials it was way off like we had already hit the FICA for the year last month and I don't and the pension the city share pension I believe if we look back I mean and I just was wondering what was going on because that's definitely concerning to me.

690
03:26:30.640 --> 03:26:47.840
>> Do you have the notes on that, Steve? >> If you look at your FICA there. Yeah. So, no, that's >> 4566 and you budgeted 3642 >> for next year >> for next year. >> I mean, it was and the budget this year was 262. So that's yeah,

691
03:26:47.840 --> 03:27:03.920
but yeah, we're looking at >> Commissioner Lori, if you'll look down at Medicare and we had this problem last year. >> Medic um Medicare was not you're zeroing out at Medicare. So I'm thinking they combine those two.

692
03:27:03.920 --> 03:27:20.239
>> I'm thinking again, they combine the two for the actual because that happened last year and we >> and then also the pension. Why is there not there's no money in there for the pinchion city share as far as you today to date, right? >> Yeah. >> Am I reading that properly?

693
03:27:20.239 --> 03:27:36.720
>> That would that might be an explanation >> and that's an anomaly we're going to look at. I have questions on that too. >> Okay. I just wanted to Yeah. >> Cuz I thought all that was all those numbers should just be based on salary. >> They should be based on calculation, right? >> And why are you increasing it so from

694
03:27:36.720 --> 03:27:52.960
1224 to 49.94? >> Right. The pinching. Yeah, they mentioned >> that's based on the the the current salaries as they sit right now. That's where that's the number >> times 8.5. >> Now, is that salaries or is that the

695
03:27:52.960 --> 03:28:08.640
incentive pay offset? >> That's just the salaries. I think if you click on that, >> so it's both of those times 8 and a half%. >> The budget line is really off, >> right? >> Because I mean that I mean the salaries are not much. They're almost the same as

696
03:28:08.640 --> 03:28:24.319
they were for this budget year. And we have a 1224 budgeted for pension. So then that is way off if that's what you're saying. >> And we haven't budgeted for pension in the last 23 23 we didn't. 24 we didn't.

697
03:28:24.319 --> 03:28:38.800
25 >> fire department has a different take. >> So 25 is zero. They have their own pension, >> right? So then well that helps explain that. >> Yeah.

698
03:28:38.800 --> 03:28:55.279
So y'all, if you would look at that, I've got a note. We'll take care of it. >> Have three question marks over there. >> I did. >> I was like wondering why are we at 308%. >> Yeah. >> Okay. But if you you know obviously we need to still figure out why the actual

699
03:28:55.279 --> 03:29:12.120
FICA. So thank you for that. >> And then I have vehicle repair at 7,000. You've got it at 7500. >> Okay. >> So just make sure that with whatever it is. Yes, ma'am. >> Um,

700
03:29:19.840 --> 03:29:37.600
>> do we have any other questions on fire? >> Um, yes, ma'am. >> Yes, >> I do. Thank you, mayor. So, the fire chief um quite a few months ago made a presentation and seemed very concerned about replacing the fire engine,

701
03:29:37.600 --> 03:29:52.640
>> the main engine. >> Where does that stand? >> That is something we're going to have to discuss um and put in for next year's appropriations. >> I mean, that's the only way we can go about getting a a grant for that. or we

702
03:29:52.640 --> 03:30:10.080
look at the USDA, they have a um a grant as well. >> Yeah. >> Okay. And so, mayor >> Yeah. >> Okay. So, but then there's another vehicle that needs to be replaced. Can you >> their fast response vehicle? It's the

703
03:30:10.080 --> 03:30:26.880
old um SUV uh police police vehicle that they rewrap. Um it's been fixed. There's been it it has low miles. It's perfectly fine right now. If we were to do anything, I would say that we trade it in for a lease option and I can bring

704
03:30:26.880 --> 03:30:43.359
that to you all. But that would be the only thing that I think we we would, you know, do if we don't keep it or because honestly, I'd like to keep it and put it at somewhere else at use in the city versus trading it in. We're only going to get $5,000 for trade in on that vehicle at this point. So, it's already

705
03:30:43.359 --> 03:30:58.560
gone beyond that that high match. So, you might as well keep it and utilize it elsewhere. No. And and they use but they do use that vehicle to respond instead of fire truck. >> Yes. So the pumper engine company >> and the chief was wanting to get a

706
03:30:58.560 --> 03:31:14.960
either an F-150 four-door or a 250 four-door gas um that they could that they could go out and utilize instead of that vehicle. We looked at the lease options and I have them. I just haven't I haven't brought them to y'all. It's the se t the season now. So that's what

707
03:31:14.960 --> 03:31:30.239
we're I have a note on there, >> but it's operating. >> It's operating right now. Yes. >> Was dying a few years ago. >> Sorry. I still don't You said the the current SUV, the last response vehicle, it does have low miles. >> It does have low miles,

708
03:31:30.239 --> 03:31:45.920
>> but it's it's lacking. What is it that it doesn't have that we need? >> It has everything that we need at this point. >> It won't pull the boat. >> But it won't pull the boat. Correct. >> Okay. Well, there must be something. Okay, that's the other. It won't pull the >> boat a hitch or it's not big enough

709
03:31:45.920 --> 03:32:02.000
powerful enough. >> I don't think it's got enough >> power. >> Okay, that's what I wanted. >> And that was the reason he wanted a truck. >> Surprising it doesn't have enough power. Seeing as it was a former police car, >> right? >> Yeah. I mean, it's >> so that's surprising. Okay.

710
03:32:02.000 --> 03:32:21.560
>> So, I was just want to get clarification on that. >> I should have missed >> equipment because it's expensive. All right. Mayor, thank you. That was what I have for that. Let's move on if we can to page 21, which is going to be your code enforcement. >> Um,

711
03:32:22.399 --> 03:32:37.600
telephone. >> That's everything. That's talking about the contract. >> No, no, no. They're somewhere. >> She has She has a portable She has a She has a portable telephone, doesn't she? >> A city a city. >> Her cell phone. >> Her city cell phone. Yes. some and again

712
03:32:37.600 --> 03:32:54.720
maybe this is old somewhere in the notes. Um it talked about a significant increase for >> that was that was when we were originally allocating the line items. This was readjusted. That's the savings for this other cell phone or not cell

713
03:32:54.720 --> 03:33:09.920
phone for the digital phones for the office. We went back to what the budget was originally for her because the other portions have to go into the enterprise funds. So it's not allocated properly. We we allocated it the way it needs to be allocated. So right now you're at $0

714
03:33:09.920 --> 03:33:26.640
for increase or decrease. It's just it's a flat number. >> So that you have $700 you get put 3660 in here. >> Well, that was the original. The one that you have today shouldn't have that. >> No, that that's all I've been looking at this whole time. >> Okay. >> Am I looking at

715
03:33:26.640 --> 03:33:44.319
>> the telephone line? It says 3660 on this on for code enforcement one >> should be just $700. There's 700 for telephone for her. >> 700. Where are you, >> Sharita? Did you email him the the last one? The latest one that we had because

716
03:33:44.319 --> 03:34:00.560
that's >> and that's what I've been working on the whole time. I haven't changed files >> on line 203. >> You sure line >> Okay. I'm apparently in a mirror dimension or something. >> Oh, no. I apologize. I am looking at the wrong one. You're absolute right.

717
03:34:00.560 --> 03:34:17.840
>> Okay. 203 is telephone and that's 700. It is 204 and that's 2800. Yes, that's it. That's for a computer. >> Yeah, but what is it? >> And there's no other telephone. >> I still mine says 3660 >> and I haven't changed the file the

718
03:34:17.840 --> 03:34:33.040
entire time. Okay, I'm just keep going. >> Are you on code? >> Yes, >> because I don't have 366. >> I know. That's why I don't know why I do. There's a couple different documents and the one that I got last night has some very different >> There's only only two that have gone

719
03:34:33.040 --> 03:34:49.600
out. The one that was to show y'all what it would be for the impact and the one that's out today. >> I know. And I've been looking >> I'm emailing you right I'm emailing you right now. >> I'm not a little >> Are you messing with anything over there? >> Um Derek

720
03:34:49.600 --> 03:35:08.160
>> I'm just sending him >> see if it's Don't worry, everyone just Well, this now I see that this is okay. >> So, >> this other Okay, I'm just >> Okay. So, mayor, can I get >> a doctor? So, hopefully >> fix me.

721
03:35:08.160 --> 03:35:24.800
>> Okay. So, the main increase for code enforcement is for the personnel cost. >> Yes. >> Nothing else. >> Nothing else. >> Okay. And then we still have you have her listed under total public safety. I don't know.

722
03:35:24.800 --> 03:35:51.040
>> Yeah. She's part of public safety. >> Code enforcement is always hugely included in public safety as far as >> Yeah. You have police, fire, and code enforcement. >> Do you all want to remove code enforcement from public safety?

723
03:35:51.040 --> 03:36:07.200
>> I've always code enforcement is always part of public safety. >> Okay. Yeah, >> she's part of the police department that budget but she's not >> she is public safety. >> She is part of code spend is part of public safety making sure everything's built to code and safe and

724
03:36:07.200 --> 03:36:21.840
>> under changes that might constitution amendment public safety can't be touched. >> Right. >> So >> are we ready to move on to the streets expenditure for public works? >> If everyone's ready, we'll move on.

725
03:36:21.840 --> 03:36:38.720
Okay, let's all move on to page 22. >> So, and here, of course, we've got 5% for the salaries, 5% for the director. Um, zero change for overtime, we have it at

726
03:36:38.720 --> 03:36:54.640
$1,000. Employee incentives, 500. Christmas bonus, 200. No changes there. The FICA, Medicare retirement, of course, have been allocated correctly based on the salaries and staff salary. >> Nowhere in here. Do you have the FTDs? >> No, I'll put the FTDs. I'll have that on the next meeting. I'll make sure they're up there.

727
03:36:54.640 --> 03:37:10.319
>> I checked though in the footnote there. So, >> okay. Um, we're checking on the FPNL FPN FPNL billing power. Uh, we have 40,000 in that budget. Steve's going to be checking that and, uh, I believe we've updated that for the 137 LED lights, but

728
03:37:10.319 --> 03:37:24.160
we're going to be looking at that contract, making sure that that's correct. >> And I did look at it. Yeah, the the the rate did increase quite a bit from I think 20 I think it was October >> we got >> February of 2020

729
03:37:24.160 --> 03:37:40.399
>> it increased in February 2025 is when it increase that is that about the time we got those new lights >> it went up to it went from like 78 lights to >> 37 lights >> yeah I did I did look at the previous bill >> and now do pays us for those lights right >> yes

730
03:37:40.399 --> 03:37:57.239
>> so are they paying us more and I've asked this before to Charles rudd Are they because obviously our bill is pay is gone up and FBL put those lights in for us and they're billing us for them. Is FDOT paying us more for those lights? Pay

731
03:37:57.359 --> 03:38:15.120
>> I will get you an answer. >> You have to look at their contract. All right. >> Obviously I mean look at how much we're paying for power, you know, for those lights. >> Thank you. Um I'm showing in workers comp again

732
03:38:15.120 --> 03:38:31.279
here two on line 221 I'm showing 9919 was budgeted last year. This shows 79 7792. So if you just check that >> and which one mayor >> that's line um 221 >> for workers comp. >> Yes.

733
03:38:31.279 --> 03:38:48.479
>> Okay. We'll check in that. >> Um >> and I will tell you this. So I I I was um called by our FMIT rep. They have of course their renewal coming up. >> Um he Tyler had told me that there were

734
03:38:48.479 --> 03:39:05.760
some savings that came in because of reduction in cost and that that FMIT was going to pass those savings on to us in our renewal. Now I don't know how much it's going to be but I should know soon. >> Yeah. Well they should they always give us an estimate. Yeah,

735
03:39:05.760 --> 03:39:21.439
>> because they know they're native cities. They're that's what they deal with their cities. So they they know that we need that right now and they do send it and we have those numbers usually well before we get off our budget. So >> and I'm showing liability insurance last

736
03:39:21.439 --> 03:39:38.800
year was budgeted at 22,551. >> I have >> I have 20,153. Well, I know, but I'm what I'm saying is when I'm looking at this budget, >> and that's not the only time the liability has been off. So, just make sure that when you all went back through

737
03:39:38.800 --> 03:39:53.920
and you got the the liability that you didn't change that, we want to make sure that we've covered liability because already we're at 20,190. >> Okay. >> Okay. >> We pay quarterly. So, I >> And we pay quarterly. So, we should have another quarter. >> So, it's going to be higher. And you're

738
03:39:53.920 --> 03:40:12.399
only budgeting at 20,153. And we paid in um so in 2025 we paid 27158 that's of July. So we know it was

739
03:40:12.399 --> 03:40:29.840
significantly more. >> So just check on that. I'm trying to tell him to stop moving. >> Um, >> and I even circled this because before, so it looks like you budgeted you were going to budget 385

740
03:40:29.840 --> 03:40:46.640
for liability at one point and you said you were shopping insurance. That's what the notation. And then when we came back with the final, you came back in at this. Um, >> so we just need to double check and make sure that we're covering the cost.

741
03:40:46.640 --> 03:41:02.239
>> Well, co make sure you're covering the cost, but also please make sure that over here in the in the actual budget for 2026 that it's accurate. >> Okay. >> That it reflects what we approved. >> Sure. >> Not what y'all would like for us to approve

742
03:41:02.239 --> 03:41:16.800
>> going forward. >> Right. Right. And amended. Right. Can I ask a question? On line 22 223 the uh traffic lights FPL billing power says pedestrian flash flashing beacons to intersection control beacon which I'm

743
03:41:16.800 --> 03:41:39.359
assuming is and the traffic signal and illuminated street sign that's there but the pedestrian flashing beacons where is that there's the RF r ones that are supposed to be down here where the trail crossing Whoops. >> That were there and are no longer there.

744
03:41:39.359 --> 03:41:55.880
>> When did those get removed? >> Uh when somebody did them with the car sitting there. >> Have we notified on those? >> It's our responsibility. >> It's our responsibility. >> It took six months to figure that out. It's our responsib.

745
03:42:00.399 --> 03:42:15.920
>> Okay. >> We'll take We'll take a look at that. There was one that got my back car on the other one as well. I guess >> not. Make sure F is not charging us for power on those if they're not working. >> And then let's we need to get them

746
03:42:15.920 --> 03:42:31.760
fixed. >> Well, no, they're solar powered. >> Oh, okay. So, that's not included in this bill. >> And I have tree maintenance. I have I have two two different figures. We had a higher figure. We came down to 10,97, but you've got tree maintenance at

747
03:42:31.760 --> 03:42:51.600
11,133. So, please check that. >> Yes, ma'am. >> Um, >> repair sidewalks. >> I'm glad to see that we're putting money in for sidewalks. >> Um, I have approved sidewalks.

748
03:42:51.600 --> 03:43:10.720
>> We did have We have money for sidewalks. We had it for $10,97. >> I know. >> But I mean, but nothing spent. >> And we had originally $7,500 is what we had done um proposed. And then after our

749
03:43:10.720 --> 03:43:28.080
workshop, we came up to the um we came up to the $10,97, which is I'm wondering because that's what tree maintenance showed. Also, it's interesting. They both. But then you've got 15,000. So please check on that. >> Yes, ma'am.

750
03:43:28.080 --> 03:43:43.600
>> Well, and more importantly, we haven't spent any of it. We know we have you, Keith, you even said our sidewalks are in really bad shape. I We kind of We need to Let's get some fixes. >> We'll have some money spent in there here soon because that's really just for concrete work. I'd like to change that

751
03:43:43.600 --> 03:43:59.199
for repairs for sidewalks and streets to to miscellaneous concrete in the streets. Miscellaneous concrete work because we have curbing, we have sidewalks >> and grinding we need to do for smoke trips and >> Yeah. >> Yeah. >> Yeah. >> I'll check into the number for you,

752
03:43:59.199 --> 03:44:15.199
mayor, though, on the 15. I mean, I >> I I know this is our locked document. I feel like 100% sure that they're accurate. >> Well, ours should I mean >> I don't >> I know. I I know >> I'm finding too many things that are se

753
03:44:15.199 --> 03:44:31.439
that are different from here. >> Yeah. >> So if we change >> always remember I know always remember >> nothing once we approve this >> nothing changes. >> So that's so this other document

754
03:44:31.439 --> 03:44:45.920
which is this one here is the locked ordinance. This is the 9247384 budget. Everything is tied to that from all of our tabs. This is the document that I locked and I archived so we wouldn't mess with it when we got into

755
03:44:45.920 --> 03:45:01.600
this budget season. So I I feel very confident that those numbers and I again I apologize having the amended language in there because we haven't actually that was just a copy paste thing but we haven't changed anything. >> Okay. Because I've also got for operating supplies when you look at

756
03:45:01.600 --> 03:45:19.840
operating supplies there was 3,40. We initially had 5,000 for operating supplies. We went down to 3,040 and then you've got operating supplies at 5,000. >> So check on that too, please.

757
03:45:19.840 --> 03:45:35.040
>> Yes, ma'am. >> Yes, Commissioner. >> No, I'm just trying to figure out what happened and I I don't have explanation. >> I don't either. That's why I want to make sure. I'm just trying to think.

758
03:45:35.040 --> 03:45:51.600
Maybe we'll go home tonight and figure that out. We'll see. >> And then street repair supplies. Okay. 5,000. Um, we've expended 27, but we're we're okay with Are we good with that right now, Keith? Do we have anything with putting that 5,000? Keeping that at

759
03:45:51.600 --> 03:46:07.840
5,000? >> We should be okay there. I mean, honestly, we could if if they'll allow it, I would like even more in there to add more cold patch so we can take care of some of these and even some hot patch in there for some of the larger potholes cuz the the small potholes you can do

760
03:46:07.840 --> 03:46:24.239
cold patch. >> The larger ones, we need to cut sections out of the road and and that's a little bit more money. If we have it, I I would like to increase that one to maybe $7,500 um just to cover some areas. Grove Grove is horrible. The patches we did last

761
03:46:24.239 --> 03:46:41.760
year are gone. They're they're back open again and we're our road is just horrible. >> And then you've got budgeted line 225. >> You've got budgeted in there. Maybe I missed this during the discussion. Building repair and maintenance.

762
03:46:41.760 --> 03:46:59.760
>> Um but that's 20,153. What is that? And it appears to be a new >> appears to be a new line item. So, we need it noted if it's a new line item. >> No, it's not, ma'am. I actually already deleted it. I saw that when we were in here, and I think what happened was it

763
03:46:59.760 --> 03:47:16.000
just somehow slid down when there was a calculation being done and it's it's no no longer there. There's no building and repair maintenance there. >> Okay. But, mayor, could I ask a question? >> You recognize me first. >> Oh, I'm sorry. I did, Commissioner. To

764
03:47:16.000 --> 03:47:33.040
me, you know, the public works budget is the public facing part of the city. This is probably one of the most important line, you know, budget. >> These are the most important budget items we have. >> Yes. >> And, you know, as far as aesthetics and everything else. I know infrastructure is very important and all that, but this

765
03:47:33.040 --> 03:47:48.720
is what people see. This is what people complain about seeing. Um, as far as I know, as far as I can, in my opinion, we need to put more money in here if we have it. So, I think that you might want to maybe have some proposals here and

766
03:47:48.720 --> 03:48:03.359
come back with some increased amount like the signage. I would really love to see all of our street signs replaced. Yeah. >> And standardized. You know, we there's I noticed the other day at Shepherd's Garage, it says Main Street. Well, that's not that's North Main Street. And

767
03:48:03.359 --> 03:48:19.760
then down at uh Edgewood and Summit, there's not even a sign on either side off of 17. Um, and then we have brown signs which are supposed to designate a historic district, but they're not in the historic district and they're not all brown. They're just along summit. And I'm not sure why.

768
03:48:19.760 --> 03:48:34.239
>> How did that happen? >> I'm sure there's explanation. I don't know what it is. Um, but, you know, I think that there's, you know, there's we can be serious about making this town look good. And I think signs are one one

769
03:48:34.239 --> 03:48:49.920
part of it. and all the public works uh you know line items down here. I mean I would really like to see our town look a lot better and this is where we do it and if we have any extra money I think we need to definitely put some in here.

770
03:48:49.920 --> 03:49:05.920
Um you know it just >> more important than I mean there's no reason for us to be even down here at city hall if the town doesn't look better. >> I agree. Everybody sees that and you know street sign or speed limit signs that you can't even read because they're covered in moss. Yeah.

771
03:49:05.920 --> 03:49:23.600
>> I mean I I just go by or by wheelchair from you know my house here and there's probably about eight or nine things that could be fixed between here and there that would you know make me a little bit proud of our city. Some and I think >> I think some of these sir I think of

772
03:49:23.600 --> 03:49:39.199
course when we look at our CIP and our master planning >> some of these things will be taken care of under better place versus putting in our general fund because then if we eat up in general fund from the monies we have if this commission wishes to reduce and go to a roll back if that's allowed

773
03:49:39.199 --> 03:49:55.680
and we get that in you won't be able to do. So >> I will definitely keep a note of it and yeah >> and I think you know better place needs to be used for enhancements, additional things, park improvements, that stuff. I think street signs should be something that's covered

774
03:49:55.680 --> 03:50:11.760
under you know operating. I mean why the street signs didn't get this way overnight. >> No, >> I mean I there's one down going down Summit right now. Looks like it's about to fall off. It's at an angle that's a big diagonal. I don't know how they get like that. I don't know who does it. the stop sign that's at Magnolia and North

775
03:50:11.760 --> 03:50:32.080
Main Street gets turned all the time. And that's what I worry about. Um, our speed bumps or speed humps that we have. >> Yeah. >> I mean, the speed bumps on Grand Rondo really are armed are really not appropriate for a travel lane. >> They're not MUTCD certific.

776
03:50:32.080 --> 03:50:48.399
>> They're not MUTCDs. No, not at all. The speed humps we have are, but they need to be painted. Um, people are going to hit you, >> but they need to have a chevron painted on the actual hump as well because that's that's >> And we've got the templates for the chevrons. It'll get done. >> I mean, because that I've been talking

777
03:50:48.399 --> 03:51:03.920
about that for two years now. >> I've been talking about it since I got here. >> And I I mean, we almost hit them with our our van and >> my little Honda launched 10 ft in the air one day and I didn't know that was a speed hump. because you need to be slowing down on >> I was doing

778
03:51:03.920 --> 03:51:19.840
those ones that are those ones that are on on Grand Rondo we need to get rid of >> those are rough >> immediately they're rough >> because those are not at all you know okay and we need to put in speed humps that are appropriate that we have on what we have on Main Street I actually voted no for all those

779
03:51:19.840 --> 03:51:37.040
>> well that is those are those are just >> the wrong type >> yes exactly >> my commissioner veto it's your floor now thank commissioner Lori So, Commissioner Roy is right. Those are very difficult speed bumps on East Grand Rondo.

780
03:51:37.040 --> 03:51:54.399
>> The reason they were needed there um and there's also those yellow bumps um on South Main Street on East Grand Rondo. Um there was excessive speeding there. um a car full of young people, 20somes,

781
03:51:54.399 --> 03:52:11.120
um actually went airborne and hit one of the heritage trees. I don't know who was injured and who wasn't, but bystander or a homeowner could have been injured. And then on South Main Street, those um

782
03:52:11.120 --> 03:52:27.439
bumps were put in because a resident was actually hit by a speeding car while mowing his front yard. So, um, there's no ideal solution to some of these situations, but they were not put there just to annoy people at the time. I'm

783
03:52:27.439 --> 03:52:44.640
>> But they're not appropriate. They're not approved on any other travel lanes. In fact, it even says in the MUHTV. >> I was not okay. I know they're not ideal, but they were put there to address very dangerous

784
03:52:44.640 --> 03:53:00.160
situations with speeding and people's lives being in danger. And I do note that Pomona Park has quite a few of those on their streets. Pam Mona Park uses those and they seem to be very effective. So um I don't know what the

785
03:53:00.160 --> 03:53:16.560
solution is but they weren't just put in without thought and you know to make other people's lives more difficult. We were having significant safety problems. >> So >> there you go. And one other thing if I might add, putting them on where they

786
03:53:16.560 --> 03:53:33.680
did on Grand Rondo East did make some people's lives more difficult like mine because now people go down Grand Rondo and they turn because they're right there after Magnolia and now I have Magnolia Avenue is a through a through street with lots of traffic because people don't want to hit those bumps. So, you know, whenever we do something

787
03:53:33.680 --> 03:53:49.600
like this, we have to think of all of the consequences and the big picture. It might have slowed some people down, but it also makes people go flying through my block and there's lots of children that play out my street. >> Well, Commissioner Moore lived on Grand Rondo and we had they filled the seats

788
03:53:49.600 --> 03:54:05.359
up here um from Grand Rondo all the residents because of the speeding and if you ever stood at we're over there at Dexter Park, the speeding was just crazy over on Grand People still do >> constantly. So that was the fix they tried to put in there to see if it could

789
03:54:05.359 --> 03:54:21.359
slow things down, >> right? >> Um >> and and so if we need to readress that, y'all, we need to readress that. I want to go back to the budget. So if we're looking at building repair and maintenance, 20,153, which is a seems like a duplicate from

790
03:54:21.359 --> 03:54:37.800
liability insurance. It is. I haven't added this, but is that added in the total amount for public works? >> It it was, but I took that out. Um I have it live on the screen. So, by doing that, now you've got a $21,153

791
03:54:39.040 --> 03:54:55.040
um that you've got in your total budget to balance this budget. You see, you understand? >> So, you got to do something with that 20 thou 20,000. So, what do we want to do with that 20,000 that you said was put in there um in building repair and

792
03:54:55.040 --> 03:55:11.359
maintenance because you can't just take it out because two have to they have to balance each other. >> Well, it's not balanced yet either. >> Yeah. Right now, the budget's not balanced. We have a surplus. >> But I know, but but now you've got more. I >> I would like to add if you want to do the signage, I think I think $10,000 for

793
03:55:11.359 --> 03:55:27.760
signs in our city would be enough to take care of the street signs, the stop signs replacement, at least a good stab at trying to clean up uh some of those items. If you wanted to take at least 10,000 of it uh down there, um >> I would do the other 10 in uh road

794
03:55:27.760 --> 03:55:43.600
repair supplies, >> just add it in there. Would that would that be for speed speed humps and that kind of thing? Would that fall under that or is that what you're talking about? I mean, as an option, >> I think when we had them put in, I think they were like $3500 a piece.

795
03:55:43.600 --> 03:55:58.800
>> They I really am amazed at how well they work and how really inexpensive they are. They they slow people down quite a bit. >> Um, yes, Commissioner Dvita. I was just going to say it's my understanding that the additional funds that the city

796
03:55:58.800 --> 03:56:15.920
manager and Mr. Harris were looking for for road repair was for the patches to make the streets smoother where the patches are. Was that right? >> Yes, ma'am. It's for more cold patch and for some hot hot patch as well to hire some companies to come in and do some

797
03:56:15.920 --> 03:56:30.800
bigger patches. >> So that's different than the speed h speed. >> Yes, it is. Same same company could come in and do those though. Same same hot a hot patch company is going to come in and build those speed homes for you, >> right?

798
03:56:30.800 --> 03:56:47.040
>> Find out how much the speed homes are at this point and you'll bring it back to us when we're finishing up when we're going through budget. >> I don't I don't know what they are here, but for a typical road 24T wide um in Jacksonville it's about 3500 to $4,000 for per hump. >> We're not Jacksonville.

799
03:56:47.040 --> 03:57:02.319
>> I know. >> Thank you. But I think that's what they cost. >> Well, and he said that that they were about $3500. So, let's just get let's just get an accurate quotes. >> Yeah, we'll get >> Let's get an accurate Let's get an

800
03:57:02.319 --> 03:57:18.479
accurate um >> for for now. Are you okay with the street repair supplies being at 15,000? We had five in there originally. uh and having the improvement improvements other than buildings at $10,000. That's

801
03:57:18.479 --> 03:57:34.800
for street signage just tenatively. Is that okay, Mayor Commission? >> Yeah. Where do you want to add that? What do you want to add that to? Are you going to add another line item? >> No, I just added them in inside those line items. The money's in there. >> Okay. >> Yeah.

802
03:57:34.800 --> 03:57:50.160
>> Well, mayor, if I could. >> Yes. Um, I personally think that speeding and traffic calming is more important than street signs. As much as I would like our street signs to look nice, um, I think safety

803
03:57:50.160 --> 03:58:10.160
um, should take a higher priority. I I don't really see spending $10,000 on street signs right now. If we still have a need for traffic, >> so possibly they can do both. Have we are we working do we work with the county at all with their street with

804
03:58:10.160 --> 03:58:27.359
them you know with their um >> production for street >> sign but it it takes them forever to get them made >> is it a cost savings >> could you look would y'all look into that >> have to look at it because I don't when I order them from the county only just

805
03:58:27.359 --> 03:58:43.120
get two or three >> okay >> the company that we've been dealing with now they'll make as many you know we can buy as many if we want like stop signs, which I know we need stop signs, but the >> one of the biggest expenses is the poles. >> The new poles. >> Poles.

806
03:58:43.120 --> 03:58:59.520
>> It's gone crazy. >> Yeah, the U channel ones with the holes all the way around. They're really expensive now. Very expensive. >> So, maybe that's something that we look at. Um, and again, if we need to go out on a little tour, maybe we need to do that. Um, everybody should go out and

807
03:58:59.520 --> 03:59:16.080
look at your streets and see what's going on because we do we could do a lot more. We could do better. Yes, >> we could absolutely do better. Um, we understand that, you know, we have some budget constraints, but we could do better. Also, something else for us to think about as we go forward is

808
03:59:16.080 --> 03:59:31.840
converting. If you go into a lot of cities, and I know we've had some issues over here, if you go into a lot of cities, all of your cross, your back crossroads are four-way stops, >> right? >> That with Park Avenue, >> you just never know. And then you got

809
03:59:31.840 --> 03:59:50.479
over here on Prospect. Sometimes you stop and then sometimes you don't stop. And I'm wondering how many people don't realize if they should stop or not, >> right? >> Um and so from a safety standpoint, I think that's something >> if

810
03:59:50.479 --> 04:00:05.199
Commission, I'm so sorry. Um when we were putting this together, um I I inadvertently forgot to put this in in the budget. Um, and Bonnie brought it up. We have priced this out. This item would go under professional services

811
04:00:05.199 --> 04:00:25.439
under city hall. It's uh $7,2556. That's from uh was it Unif. We had price out with three companies, but this is for all of our employees, public works, fire or uh I'm sorry, public works, gas, the utility department, anybody frontf

812
04:00:25.439 --> 04:00:41.920
facing the public to have uniforms. Oh yeah. >> Um public works would have uniforms that would match. Um the service also includes a weekly pickup. They would dry clean all the clothes, clean them. If they get ripped, if they get jacked up, they replace them free of charge. Um

813
04:00:41.920 --> 04:00:59.840
they all get sized and they can get two sizes every year in case someone eats a little bit more at Christmas time. >> How much is it? >> It's $7,2556. that covers all of our public works and our utility billing >> and gas >> and and staff >> and staff >> and staff. >> Absolutely.

814
04:00:59.840 --> 04:01:16.720
>> The only staff members that would not I believe were birdie >> and no joil is the only one Sheila Sheila >> and I don't need any either. It just doesn't matter to me. >> But for Steve likes wearing the tie looks sharp as a knife every day. But

815
04:01:16.720 --> 04:01:33.600
for for us, you know, we could have the city logo on our shirt. You could even have the department and your name. I mean, it's, you know, they they've priced everything up for us really nice to look like a professional outfit that we should be. So, >> that's really important. >> I forgot. And Bonnie, thank you for bringing it up. I'm sorry. You put a lot

816
04:01:33.600 --> 04:01:49.600
of work into that. I'm sorry. I forgot that. >> Make sure if you would that the the employees, especially those in public works and gas, that they've looked at that material. make sure that that they're on board with it because some of that >> they were involved in every meeting and

817
04:01:49.600 --> 04:02:06.000
and met every company and we have a you know not only is it the look but for the guys outside it's that nice material that keeps them cool in the summer >> and and warm in the winter. So you go long sleeve in the winter time, short sleeve in the summer, neoprene uh sweat, what is that called? What is

818
04:02:06.000 --> 04:02:22.479
that called? >> Waking waking sweat waking. >> Yeah, that's that's incredibly important that we look like professional. Is it okay if I put that in here? The cost under the ser professional services? >> Yes. >> No. >> Yes. >> I I think that given the current budget

819
04:02:22.479 --> 04:02:38.239
Did I finish? >> Given the current budget climate for a municipality of our size, I think that is excessive. I I think public works needs safe uh clothing. I don't see that

820
04:02:38.239 --> 04:02:54.160
for I I just I don't see that. I you know I I take I take that really as an insult to these people especially the ones that work outside. >> Yes. >> I mean they need to write they need to write equipment on it. It's terrible to work out there. Like today for example

821
04:02:54.160 --> 04:03:11.840
it's like 90 degrees 103 feel like 93. >> It's very very difficult to go out there and work when you take a look at all of our public works and gas people out there. So, I mean I I I think u I think it would be a a the right thing to do.

822
04:03:11.840 --> 04:03:26.880
They'll know. Sure. >> They'll know that they work for Crescent City. >> Yes. >> And that's that's important. >> That's it's a safety thing. If they come in our store, we know that that's >> the city already pays for our shirts. >> Yes. Right. >> We buy them outright, >> right?

823
04:03:26.880 --> 04:03:45.600
>> And then we take them home and wash them. But then once they're made, we throw them away. Yeah. >> This way they just continue replacing that. >> If there's a tear or a hole rip, they don't charge any extra. They just replace it. >> And and and it's dry cleaning. They come

824
04:03:45.600 --> 04:04:00.880
and clean them. The guys will look sharp all the time every week. >> Have you done reference I mean, have you done checks on these on these companies? Make sure you've gotten some good reference checks. >> These these are top-notch companies. I think this comes down to not only do we want to take pride in our city, but we

825
04:04:00.880 --> 04:04:17.760
want to take pride in our employees. >> Yes, ma'am. >> And that's very, very important. And so sometimes >> sometimes, you know, it's the little things that we don't think about, but it's the little things in making sure that they have a shirt when they're out in public, that they look that they look

826
04:04:17.760 --> 04:04:33.680
professional, they look put together. Um and and I I I just I I think that you know >> that's import that's important >> uniformity is important you know >> and I think for everybody too to know who and with the new employees coming on

827
04:04:33.680 --> 04:04:50.479
the new employees have to wait before they get shirts you know they're having to wear their clothes right >> um so I I agree yeah and I think I mean I would like for us commissioners but you know for us even to have a shirt that we could pay for but I would like

828
04:04:50.479 --> 04:05:10.840
something other than that burgundy thing. >> Yes. >> And it and it you know >> we have options so we'll take care of it. >> Um so I think that so let's move on if we can if everybody's ready and let's move on to page 23 and this is going to be parks and rack.

829
04:05:11.439 --> 04:05:27.520
>> Um same thing here. No changes in parks and wreck except for the salaries. Um, and the other changes were reduction in the building repair and maintenance and the equipment repair and maintenance. Uh, $1,000 each off of those. Um, the

830
04:05:27.520 --> 04:05:43.279
building repair and maintenance, I have to look again at the CIP, but I think that um the biggest thing I I'd like to do look at the better place is updates to Harry Berry Banks Parks bathrooms. They're in really really bad shape inside and out. Um, they need to be

831
04:05:43.279 --> 04:05:58.800
gutted and redone, secured. Um, of course, we're looking at grants for our cameras. That's going to help us out to keep maintain safety over there in that area. But, um, for now, that's the only items that were changed. We went from $6,000 in the budget to five. We've only

832
04:05:58.800 --> 04:06:14.399
expended $394 so far, building repair and maintenance, and the other uh was a a drop to 5,000 from 6,000 for equipment repair and maintenance. Um, I know we have some aging equipment. We still need to have that taken care of. I know our

833
04:06:14.399 --> 04:06:30.319
sweeper needs some tires that Keith has ordered already >> and your increased overtime is what it looks like. >> And the overtime >> be consistent, you said. >> Yes. And the I'm sorry. And the overtime did increase. Um and that really was for

834
04:06:30.319 --> 04:06:46.720
the part the events in the parks when we talked about that earlier, >> which to me that seems like it's a that's just an investment in making these things happen and we need to make sure that we're realistic about those. >> Yeah. You know, any event generates trash, right? >> It just generates trash. We have we have

835
04:06:46.720 --> 04:07:02.720
outdated electric that really needs to be updated. Someone can be there to pop that breaker. You know, you don't want anybody else messing with that. The the bathroom, someone could put a more toilet paper in one. If we have somebody there, quick plunge, clean it, we're good to go. Uh at least even monitoring

836
04:07:02.720 --> 04:07:17.520
it just to make sure as as the day goes. But yeah, a little bit of extra money in there for that. >> As as a city, we do support these events. captives festival, the light light line light up in the park and those kind of things because those are part of what make I don't have my microphone on anymore. Sorry. Those are

837
04:07:17.520 --> 04:07:34.720
part of what makes our city great, right? And we want to support those events and I think that that's a worthwhile investment. Well, you just cut that back on me so I can't talk anymore. I'll just not talk. It fell off. >> Oh, okay.

838
04:07:34.720 --> 04:07:52.000
>> Okay. I've got on here that we had um from last year. If you look at line 245 that we had for workers comp, we had budgeted 9919.

839
04:07:52.000 --> 04:08:08.479
We've got 7792 for 247. We've got budgeted 10,000 on my sheet and we might have budgeted 105, >> but if you would check on that. Yes, ma'am. >> And then when you come down to um down

840
04:08:08.479 --> 04:08:22.960
to capital uh where I'm sorry, improvements other than buildings, which would be line 255, I believe. >> We budgeted 2,000 and we have new park signage

841
04:08:22.960 --> 04:08:39.439
>> and you so showed zero. Yeah. Um in that place, >> so I don't know. Did we >> who talked about that? >> I don't I >> Yeah, we have in mine I have zero in that budget and I just put zero again the new park signage better place plan

842
04:08:39.439 --> 04:08:54.720
possibility and again I have to look at our at our capital improvement plan the master plan and see >> because I've got it on both of these that it was the 2000 um on both the initial one and the next one. So just if

843
04:08:54.720 --> 04:09:11.520
you would look at that and see >> can I ask a question? >> Yeah. >> Line 247 the utility service electric. >> Looks like we're already over budget on that. It says Steve looked at this there. So maybe Steve needs to look at this. >> Yeah, you need to pull the

844
04:09:11.520 --> 04:09:27.600
>> previous building and just see >> Steve looked at this. >> I'd imagine it's it's just a little bit of an increased I'm going to pull the invoices. >> I mean what's that actually included? Is that for the electric and the water? Electricity in the parks and

845
04:09:27.600 --> 04:09:48.160
>> correct. Okay. Yeah. Things like that. >> And I guess we we have to pay for water to the enterprise funds. Correct. >> Correct. >> Um >> I am. Yes. Thank you. >> So a question I have um we've had two

846
04:09:48.160 --> 04:10:03.680
employees retire there. Are you fully staffed? Are you fully staffed in on public works? >> Uh, I will be tomorrow. >> Answer is yes, >> but I could use another employee. >> That was my next question.

847
04:10:03.680 --> 04:10:20.800
>> Yeah. >> Um, my understanding from some of the the the employees that they just they can't >> keep up. >> There's a lot. There's a lot. >> There is. And as soon as they're on one project, and especially since we only have really one that does it, um, you

848
04:10:20.800 --> 04:10:38.560
know, they get pulled off to turn water off, they get pulled off because somebody's got a water leak, >> and then that can take care of. I mean, that wipes them out for a whole day, >> right? >> So, I don't know. That's something for you to if you look in this budget. Um

849
04:10:38.560 --> 04:10:54.560
>> at $18 an hour you're looking at around roughly mayor about 37 $38,000 a year salary alone no benefit and no 8 and a half%. So you know

850
04:10:54.560 --> 04:11:10.479
right now based on the numbers that we're getting from the county uh if you can see this with the numbers that we changed all everything we added today and moved around we we have a surplus of 66,352. And that's if we keep the same military >> and that's the same military.

851
04:11:10.479 --> 04:11:26.399
>> Correct. >> Which I want to I do want to caution us that to have that discussion. We already know that next year we're going to have a shortage and that's at keeping the millage rate where it is. Now granted things might go things will go up, >> but

852
04:11:26.399 --> 04:11:41.040
>> we just have to be very careful that we don't go down this year and we go back up next year, right? >> And so we're doing this um to meet that. So, and I don't even know if I just think we need to be very cautious

853
04:11:41.040 --> 04:11:58.560
of that as we go into it. Um, and of course, we won't know where we need to be careful we don't go down and then go back up. >> The military go down and talking about the millet. >> Yeah. All right. Um >> because Commissioner and I I understand

854
04:11:58.560 --> 04:12:14.720
that if we do have a surplus, but we also know next year we're going to have we're going to have we're going to be in the negatives >> significantly in the negatives >> about 12% decrease in um in Avalor

855
04:12:14.720 --> 04:12:30.080
>> next year. It be it'll be a million a million51,000 versus what we have now which is a million1192. So it's a significant $148,000. But I also think that we might want to

856
04:12:30.080 --> 04:12:47.040
even if it's performative, we might want to show that we're being responsible with everyone's money, especially going into our brand in November. I don't know. That's just by way of feeling it. I think if you know this is we are lucky at that currently that we have the money. Um, we either need to put in

857
04:12:47.040 --> 04:13:02.239
reserves if we keep it at that rate to make sure we have a future or, you know, we need to lower the military. Since we do have one of the highest mill rates in the state, I think it would be nice to at least not have that,

858
04:13:02.239 --> 04:13:18.720
you know, that that honor. I don't know. Um, but I know, you know, I understand and I agree with you, mayor, that going down in the next year going up uh won't really, you know, it's not going to be a big deal. But I don't know. It's one It's just something to think about. I would just like us to think about that.

859
04:13:18.720 --> 04:13:33.199
Um >> I I mean I understand and but I >> and I don't know how much >> I just don't think we should fall short either. >> Oh, I'm not saying that. Uh none at all, but we also haven't gotten our DR22 or whatever. So, we know what the mill rate.

860
04:13:33.199 --> 04:13:49.439
>> Yeah. We don't know what that July. >> Is it July? July 1st. >> So, it'll come soon and we'll know what that means. I mean, maybe if we go back to 8.4, for it's only $35,000 and then we can you know I don't know I that's a lot of guessing at the moment but

861
04:13:49.439 --> 04:14:04.239
>> it is >> um you know we also have identified some big priorities that we need to to address. So, I I like to I would just like people to see that they're getting something for their money. And I know that that's something that we get

862
04:14:04.239 --> 04:14:20.239
complaints about or we have, you know, on social media and other places. And I think a lot of that has to do with putting some money in public works and some of these things that we've never had money we've never given the money to do. And it's not anyone's fault, but it's

863
04:14:20.239 --> 04:14:36.239
have >> bring more businesses in. >> Well, we'll bring more houses and businesses in the streets. I'm going to say to Commissioner Lori, um, and I feel very strongly about this, we should I understand what you're saying about that. We should never govern based on

864
04:14:36.239 --> 04:14:51.520
what's on Facebook. >> No, I don't. Not at all. >> And that's and that's, you know, because much of what's on Facebook, especially what's been recently stated on there, is all incorrect. It's falsities >> and >> completely. And again, like Commissioner

865
04:14:51.520 --> 04:15:08.880
Burton said, if they're all so worried about this, why are they here? >> Then yeah, you know, we're trying to do the best we possibly can um with with with what we what we've got. I agree with what we've got. So, if

866
04:15:08.880 --> 04:15:25.600
we do have an overage, if we do find we have an overage, then we all need to our heads together and figure out what do we do with that overage? Is that something that we put into a reserve? Because that has a double-edged sword, too, because we have eliminated ourselves from being

867
04:15:25.600 --> 04:15:40.800
able to get some grants because they look at us and say, "You already have too much money in your reserve in your reserve." >> Um, with us having this agreement with the county, the reserve was set aside, you know, because of the cleanup that

868
04:15:40.800 --> 04:15:59.199
was done back in the early 2000 when those we had those hurricanes. So that's just something that you know everybody needs to put their thinking cap on and think about what do we need to do with this mayor? >> Yes. >> Okay. So it seems to me that Crescent

869
04:15:59.199 --> 04:16:16.800
City never really has exactly I made a list of um we haven't even gotten to our capital expenditure needs. Um and by the way our master plan is only for the CRA. It's not a full city

870
04:16:16.800 --> 04:16:32.000
master plan and it doesn't have anything to do with our public works equipment, all that kind of thing. But just in sitting here today, a little list of significant expenditures, $7,800

871
04:16:32.000 --> 04:16:50.560
um for putting land development code, $20,000 for handheld um meter reading update, and that's not in the current budget, right? What? >> I'm sorry. >> The hand the meter update the handheld.

872
04:16:50.560 --> 04:17:06.560
Okay. We don't know. Um the county and billing software for 100,000 unmet needs with patching our roads and we have not even talked about sewage and drainage. So, and I have a list. We

873
04:17:06.560 --> 04:17:23.840
talked about the need. Commissioner B said, "Well, if we had more residents and businesses, um, a lot of our, uh, budget issues would be much improved. They would not be a problem." I agree with that. Um, and I think we should

874
04:17:23.840 --> 04:17:40.960
talk about ways that we could make some small expenditures and do better at attracting residents and businesses that would be able to help with the um the basic costs of the city, which is roads, sidewalks, utilities, all that thing.

875
04:17:40.960 --> 04:17:57.120
So, but I am I don't know about y'all, I'm done for the day. It's been a long time. >> No, I am too. So, >> so we will be back here on um Thursday at 10 o'clock. What What are we looking at Thursday at 10 o'clock? What are you gonna have ready for us then? >> We're going to have um I believe we're

876
04:17:57.120 --> 04:18:17.439
going to have do we side of putting CRA and we're going to be looking at CRA and the enterprise funds >> or not not not the CRA but we don't have >> and better place. >> What was it notice? Oh, so it's it's going to be for this

877
04:18:17.439 --> 04:18:33.760
again. That's right. For the second >> kind of >> we'll have answers on what you had the questions today. We'll update everything. I'll have updated spreadsheets for you. We'll back >> go over the general plan again. >> I think that's what we had discussed >> because I mean some of the stuff that we have a problem with is waiting on like

878
04:18:33.760 --> 04:18:48.880
DR22 which we're not going to have until July >> but I mean we really don't know what our what we're going to be getting tax- wise >> and it was not noticed. >> Have you sent out what have you sent out? Wait, have you sent out an agenda yet? >> Yeah, it's on the window. >> So, you sent out an agenda and you sent

879
04:18:48.880 --> 04:19:04.880
out there for the general for the general fund. >> So, I'm not I don't want to go through the general fund. I mean, our time is >> Yeah, we don't need to. >> I don't want to go through our general fund. So, when's our next

880
04:19:04.880 --> 04:19:21.279
can we set when's the next workshop? >> I didn't think we did. >> General fund workshop is on the 18th. Would you like to >> right? >> We don't have anything after that. That's it. >> So, we can see what this what your all schedule is and we can just go straight

881
04:19:21.279 --> 04:19:37.600
to our our better place and we can do that on the next meeting. >> So, when's the next availability the email? >> No, we have to advertise. Yeah. >> Sorry. >> Well, we have there's no agenda packet that's put up there correctly. But the

882
04:19:37.600 --> 04:19:52.159
agenda says that it's for >> Okay, everybody, let's pull out your schedules. I was very surprised that we spent so much time today because the notice said general friend also on what was it? Thursday.

883
04:19:52.159 --> 04:20:09.040
>> Yeah. So, I was surprised. Well, >> we got through it. Commission got through it. Yes. >> So, that clears us for Thursday, everybody. >> Thursday's clear. >> Thursday's clear. So we can take that off, right? >> And I'm not available. I'm not available

884
04:20:09.040 --> 04:20:28.399
next >> advertise it as general fund. Correct. >> So we're going to have to be enterprise. >> We're going to have to advertise. >> Yeah. >> Okay. So the next one, mayor, will be enterprise funds if you >> We're going to do enterprise funds next. >> Yes. >> Okay. Are you going to do all the

885
04:20:28.399 --> 04:20:48.800
enterprise funds? >> All of the enterprise funds. >> Okay. So we need to look at a very lengthy day. >> It's going to be the same as today. And I need everybody to gather up, get out your schedules. >> You're not here next week. >> I am, but I've got I'm tied up for the

886
04:20:48.800 --> 04:21:08.680
week. >> So, what does the ETH look like? And we're trying to really put these all together. >> I'm I'm good on the >> July. July 8th. That's the day before meeting. >> Yeah.

887
04:21:09.279 --> 04:21:26.479
>> Okay. So, what time? >> So, do we want to do a 10 o'clock? >> 10 o'clock's great. >> And um if it's uh it's going to be a long day, we'll just order lunch and >> and I'll get that this time. I'll get the time right. >> Yeah.

888
04:21:26.479 --> 04:21:52.239
Um, and so let's make sure >> if we're going to do that on the A July >> Amdance review when the forms are due and also to add that >> Yeah, the forms are due before the next meeting as long as I get them by like

889
04:21:52.239 --> 04:22:09.279
that Tuesday. Everybody try to have them in her by Tuesday the 7th >> and then add to the commission. >> Would y'all like subs instead of pizza this time? >> Subs. >> Okay, we'll do subs. >> Turkey ham. I thought about that

890
04:22:09.279 --> 04:22:32.560
restaurant. I was like, I didn't remember. >> Exactly. >> I knew she said something and I didn't remember. >> Do we want to >> with our enterprise funds for that day? >> Commission, do you want to try to power

891
04:22:32.560 --> 04:22:49.520
through for the entire day and get CRA and Better Place done too? >> Whatever. >> I'm available. If we stop and we have a commission meeting in the next day, I'm just going to repeat that. >> I'm willing to put two days in one week rather than scatter student.

892
04:22:49.520 --> 04:23:04.479
>> We should have our tax stuff in by the first. >> So I'm anticipating we will have the answers. So yes, we can we can do it. >> I just want to remind how clearheaded and how you know how engaged we are right now and if we're going to go for

893
04:23:04.479 --> 04:23:24.000
another three hours or something is what you're saying. But if y'all think it's too much, >> I think our effectiveness definitely goes down. >> Well, so we have >> on the board. >> So, so then we do that on the 8th. The

894
04:23:24.000 --> 04:23:46.399
next day is our regular meeting, >> right? >> Our regular agenda. So that's a lot. >> I think it's a lot. >> Don't you have a reception too that day? >> What? for um >> on that Thursday. >> What are we doing? >> I'm trying to figure out

895
04:23:46.399 --> 04:24:01.199
>> we're not doing anything this Thursday. >> So, we're meeting July 8th and then July 9th, we have commission meeting at 6:00. >> July 8th at 10 o'clock. >> What do you have for Larry? >> So, why do I have reception at four o'clock for Larry? >> Oh, that's right. Larry,

896
04:24:01.199 --> 04:24:44.640
>> that's on Thursday. Right. But that's oppos. So, mayor, >> I'll remind you on the >> AI everyone, please, we're still in session. Hold on one moment. Commissioner Devita. >> Yes. Um, two things. One, um,

897
04:24:44.640 --> 04:24:59.920
on the day we do the workshop for the enterprise funds, if we could also advertise it for just followup for general funds. I have a couple of items I wanted to bring forward that we just don't have time for. And the other thing

898
04:24:59.920 --> 04:25:16.640
is I do want to emphasize um it was not really I thought it was confusing and not productive to send out one document last night at 5:30 that was very different from what we got today. >> He apologized. >> No, no, no, it's not. I think we just

899
04:25:16.640 --> 04:25:32.800
need to make sure that we're not changing things at the last minute. And there is language and narrative that says very clearly that the sheriff there I don't know it it looks like it says

900
04:25:32.800 --> 04:25:49.520
clearly the sheriff's contract is the same for 2027 as last year. So, however we do it, somehow we need to be very clear about what's proposed, what's a placeholder, and what's set in stone.

901
04:25:49.520 --> 04:26:06.800
>> Well, right now we know because and he did that and he did that >> um because right now we do not know. They're going through the same correct same practices that we're going through. But what I'm saying is when I read that the it's it is the interpretation is

902
04:26:06.800 --> 04:26:22.640
very different >> and and that's my fault writing it that way. I was meaning to say that that it was in there last year at that number and we're keeping it at that number today. So >> until such time until such time they tell us otherwise. Yes. >> Right. And and maybe they won't. So they

903
04:26:22.640 --> 04:26:37.359
will >> and I should have some updates if we have the general fund in there and it's advertised that way. I'll make sure that the updates we talked about the answers that you guys the questions that you asked are answered. We'll we'll go through that. Um there's also some other cost savings that we're we're continuing

904
04:26:37.359 --> 04:26:52.640
to look at. The phones, the internet is one. The other is the IT contract. Okay. >> So, just so you all know, there is a piggyback opportunity off of another city with people um that can do it that can make sure that we're are nits

905
04:26:52.640 --> 04:27:06.800
they're nit certified, make sure that we're doing everything we're supposed to do as well. um they are coming in to do a forensics on our system which is what they did in Mulaka and so um you know we we're going to have potential cost

906
04:27:06.800 --> 04:27:29.600
savings there as well. Okay. >> And one more thing. Um I'm a little disappointed we're not meeting Thursday because it occurs to me now is the time if there's anything that we feel the county needs to fund or to do. They're doing their budget also and this would

907
04:27:29.600 --> 04:27:47.120
be the time to make that request to them. Um, I don't know if there's anything that staff is observing or um, mayor that you're observing, but if we'd want to ask the county to do anything, we have to do it also during this budget

908
04:27:47.120 --> 04:28:02.880
time. >> Keith Keith has been in contact with his counterpart, the county, for a crossing for the for 308 for the golf cart. >> U, that's where we're supposed to talk they're supposed to put it on their agenda. Um, that was the last time I heard about about And there's really in

909
04:28:02.880 --> 04:28:19.520
order for us to ask them and for us to ask them for anything for a budget, I mean our interlocal needs to be updated. >> Okay. >> Um and because they really >> they're not funding >> anything here in town. So I mean I think that I understand what you're saying. They're going through the budget. I

910
04:28:19.520 --> 04:28:36.479
think that we're too late at this point. >> I would recom I would probably say that we're too late at this point. I also want to remind everybody and to Derek's benefit, Derek, everybody's a little confused about when this if this passes, when is it going to go into effect?

911
04:28:36.479 --> 04:28:52.159
>> Derek has been a little panicked >> and making sure that we're aware >> and and he he went ahead and he gave that to us >> thinking that possibly it was going to go into effect this past this upcoming year. Yeah.

912
04:28:52.159 --> 04:29:08.319
>> Um so, thank you for doing that. Thank you for, you know, at least giving us an idea of where we are. And I want everybody to remember this is a workshop >> and so and and what we just did. Everybody has an opportunity. I mean,

913
04:29:08.319 --> 04:29:22.239
I'll be honest with you, I've been out of town. This is my first blush with this. Um, this is the first workshop. But that's why we go through page by page. So as you go through it, you have an opportunity to question it, to look

914
04:29:22.239 --> 04:29:38.880
at it and um in this in these initial workshops and if you feel like there needs to be an additional then we can talk about the fact that we need to have an another workshop before we bring it before we bring this piece in for a landing

915
04:29:38.880 --> 04:29:54.399
>> and go over the entire thing. Um, we've got time. We have until the >> September and so we're got a, you know, we're getting a little bit >> jump on it. Thank you. >> Um, I think the biggest thing right now

916
04:29:54.399 --> 04:30:11.840
>> is um we need um an amended budget an adjust budget adjustment. Yes. >> So, we need to do that. Last year we were doing them simultaneously and it was like we're kind of in that same posture and it makes it a little difficult and when you look back on the past records it makes it a little difficult to read also. Yes.

917
04:30:11.840 --> 04:30:28.000
>> So if y'all would just kind of get that for us and if we need to workshop that >> um then let's get that scheduled too >> or if there's a special meeting special you have to do two meetings. Yes. One of my concerns is if they have

918
04:30:28.000 --> 04:30:43.680
the figures, I don't see why it can't be supplied to us. I mean, they don't have to have a proposal for how to use the money to give us the year-end figures. And I think I would like to see it. I'm assuming you would all like to see it to

919
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know how we actually closed out the prior year. I'm somewhat uncomfortable going with these discussions. I I just think it would be helpful to follow us and as I said before the black commission they've had the same

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settlement. Can we just have the figures without the proposed >> do we have are we ready for that >> 99.9%. >> Okay. >> It's almost there. It's almost there. What I'd like to do is have a special meeting where we can do that budget amendment and we can also do our

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increase that I brought you all a read ahead for the rates for the gas department, >> you know. And I'm I have I'm a little mixed on this and I don't know how the commissioners how you feel about it, but I understand what you're saying, Commissioner Devita. But I don't want anything until we know that it's right

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because when we get it, that means somebody gives it to the public or that goes out to the general public, they get it. They might not look at the next >> that comes about that is correct and then they use that against us. And so I think we have to be very cautious that

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with what we put out is as accurate as it can possibly be. >> Yeah. >> Because for some people they believe it's the gospel and they don't understand that it's a working document. I would also like to see you put drafts on these. These need to be drafts so

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that somebody cannot use that also. >> Yes. >> Um especially in today's AI. So, >> we got Mayor McKenz, I don't think we need to wait until we have a proposal on how staff plans to spend money with an

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ordinance just to see what the county is, >> right? And I understand what you mean, whatever, but there's a middle ground here somewhere. >> Yeah. But if they send it out, it goes somehow or another it ends up with public. >> It is public. >> I mean, it is public. I'm not saying not

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to get it out for the public, but when it comes in when we when it comes to us, >> it needs to be accurate. >> It needs to be accurate because it goes to the public. >> Think think how frustrated this body is when I bring you guys, you know, stuff that's not

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like a motion that we >> Thank you. I don't have to. Well, this this meeting is adjourned at 5:43. Thank you all for being here. It was a good