Crowing County Board of Commissioners regular meeting to session we will stand for a pledge of allegiance and a Moment of Silence of the United States of America to the rep stands one nation God
indivisible with liy and justice for all open form is there anybody here that's not on the agenda with something they would like to speak to or towards no okay uh review and approval of
minutes second motion by motion by franzine second by uh uh coring yes sorry any discussion if not hearing none all those in favor signify by saying I I I all those opposed same sign hearing
none motion carries review and approval of the agenda Mr chair yes we have a couple of changes to the agenda there are two items we'd like to add under consent agenda so 5.7 and 5.8 are exempt
gambling permits for legionville school safety patrol Center the first for the dates of September 5th through the 7th and the second for the dates of September 13th through the 14th additionally we would also need to remove item 6.1 under the county
Engineers agenda that will be handled at a different time okay Mr chair yes um I would move to approve the agenda with the changes that were expressed by the County Administrator okay second motion
by coring coring seconded by franzine all in favor signify by saying I I I oppose same sign hearing none motion carries um it looks like then we're right to County engineer am I missing agenda consent the
consent agenda okay I thought that was approved when we approved the other one okay consent agenda motion to approve we have a motion by franzine second by coring all in favor signify by saying i i i p same sign hearing none motion
carries now County engineer good morning Mr chair and Commissioners my name is Jordan Larsson I'm a senior engineer out at the highway department I have one item for you today regarding the funding for County state
aid Highway 12 which is a project we awarded to Anderson Brothers this last spring and will be constructed here in the next few months uh this project is a reconditioning project um um from trunk Highway 210 into the city of dearwood so a little background on why
this resolution is necessary so when this project was first adopted in the 5year highway Improvement plan back in April of 2020 it was scheduled for 2024 construction the following year due to reduction of state aid funds it got
pushed back to 2025 and at that time it was it was awarded federal funds then in 2022 when state aid funding returned to its pre-co level the project got moved back to 2024 which
where it was originally planned to be constructed so with the federal funds coming in 2025 but construction Happening Here in 2024 we're looking to get advance of our state aid funds to this year from 2025 to the 2024
project and then when we received those federal funds in 2025 we didn't get uh par reimbursed that money put back into our state aid account so this resolution I'd like you to consider is called the County Federal
project Advanced resolution which is required by mindat to allow the release of these state aid funds for the project to be constructed this year Mr chair yes so if I understand
this so we need this resolution to tap into this state aid dollars or the federal dollars commissioner coring yes the state aid dollars okay and then Mr chair uh so remind me where County Road
12 is I guess I can't County State Highway 12 is otherwise known as the Deerwood shortcut dearwood shortcut okay that makes and and then another question is that a Mill and overlay or is that just an overlay or or what's it going to be commissioner coring that is a Mill
and overlay with some addition of some right turn Lanes a few left turn lanes and a couple bypass Lanes Mr chair another question what about where 12 and 210 is any
improvements there that that is really a a shaky intersection to me I I think or I don't know if it's necessarily I I don't know when you you when you're coming from Deerwood and you go it's it's challenge to get on the
road to go south if you follow what I'm saying any any upgrades to that or can it be upgraded um you're speaking to the West End of the yes of the road yes mindat did some safety improvements a
couple years ago at that intersection so there's nothing planned with this project and then another question when when will the bid as soon as we approve this then will the bid the uh bidding process go out or
or so the the project was bid back in April of this year okay um we tried to submit for state aid funds uh just recently and was told that we needed to get this resolution passed in order to
get those Advanced state aid funds for this year okay okay sounds good Mr chair if there's no other questions I'll make the mo to approve the resolution is attached requesting County Federal project
Advance resolution project SP 08- 612- 008 pen cassad 12 second motion by Barrow second and by hog uh all in favor of signify by saying I I I poose same sign hearing none
motion carried thank you thank you thank you County Sheriff or representative thereof no mustache no must good morning chair and uh Commissioners I was asked to come here and speak to you folks about the renewal
of the turnkey Corrections contract uh we just received a contract renewal last month and uh renews every three years um our commission was raised from 32% to 38% uh with this new
contract um and it's uh increased from 2018 to 26% all the way up to 38% for the commissions Trey could you give us a little bit of a overview about what the uh TurnKey what that contract is what is
that oh that's for our commissary and vending um and they also uh we have our accounting software through them as well uh video visitation offsite onsite and then our inmate messaging for the inmates within the the housing units so
it's not just vending they actually do communication Services also that's correct okay and when you say it goes from 32 to 38 that means it's costing us more or no that's the increase in commission so we're getting more money out of all of the things we s okay okay
that's our cut so just correct me if I'm wrong Troy but the the product or the service that we provide or that we receive from the turnkey system they do all of the software they provide the software for all of the commissary vending all of as as Troy mentioned the
um accounting software that we track all the inmates accounts all of those things are separate from the county book of business so those are tracked through a completely separate account a completely separate bank account all of those aspects are done in a standalone system that is supported by TurnKey the the the
benefit that we get is we get what is the right now 38% will be it'll be it was 32% it's increased to 38% so we'll get a commission of all of the work that they do or all the dollars that they collect we will get 38% of that as our
portion of that fee okay so Mr chair Troy does this include the telephone system also or no no that does not separate we go through Reliance telephones for our taxing device and phones I just saw a ruling that is
changing you know the U federal courts or the Supreme Court Chang the amount that we can charge for that I believe there's um some uh conversations happening on the state level for if we can collect any any money from from them
for the telephone use or if we have to provide that service for free I think I think it also had to do with the rates you know that are being charged which are pretty high having work in that system I know that they're pretty high and that that was not
enabling them to stay in contact with family members and yeah attorneys and they're reviewing a lot of those things right now okay uh Mr chair TR I any idea what ballpark what 32 to 38 means in dollars
and cents um I couldn't give that to you off off off hand um I know last year we collected $882,000 in just uh um the canteen and then with our vending machines we collected $26
800 $2,600 so um you know I didn't do any of the math on that but obviously that's going to be increased from that yeah Mr chair it would be if we had same to same the amount of dollars that were being collected through that system it would be the same the inmate count is
probably down from what those numbers were based on so lower inmate count higher percentage amount of that commission that receive it probably will wash out to be very similar to where it's at yeah the low in population is getting impacted but it'll be offset by the
increase thank you any other questions from the board I I Mr chair I do have a question but it's unrelated to this would you rather me wait until I get we get done with this or well we can get this P if it's a sheriff question yes it is okay then bring it up
commissioner well I I I'll I'll move the request for board action first okay second motion by coring seconded by franzine all in favor signify by saying I I I pull same sign hearing none motion carries thank you and you have your
question I do have a question uh so all the Cass County prisoners are or any inmates are not in our jail anymore right correct yeah they were out as of June 1st okay so I did look over the weekend at the our jail website and then
I looked at itasa and they actually have almost similar amount of people I think we had are you at like 70 something yeah I believe well this morning we had 83 of our own County and then that's not including what we have
for Sterns County Bel tramy and the doc yeah so I I believe I don't know we were around maybe 100 total population in our jail yeah I didn't see the numbers really extremely high up there so I don't know we it'll be interesting to
see how it turns out for them up there so I agree okay that's all I had Mr chair thank you thank you sir thank Youk you next would be County attorney
I don I can't hear you we can see you well though your link side over here on your screen minute done yeah here yeah do the
drop down there well they just walked out the door we come back look at he's waving at us that's good just tell them to give us a thumbs up or thumbs down if he's got anything to say he had nothing that's why he okay
thank you Thumb Thumbs Up thumbs up way to I like the sign language than don don I had a whole list of questions for you today but I guess you're off the hook okay we'll go on to County Administrator Mr chair we had a senior management team
meeting yesterday we had a couple of items that we discussed one around some taking a look at some of the software tools that we use from the standpoint of our managing for results software some of our discussions are around ways that
we could maybe look at other options or more functional in-house solutions that we could provide for something similar that would create some better user experiences and perhaps some reduced costs so we're going to continue to look at what options would be available there
we also had a budget update on our 2025 budget the finance director reported that they've been working with each team they have been able to refine the budget a little bit and we're still working for where that Target will be when you hear that at an upcoming meeting so we're still working through that process and
finally we talked a little bit about the crowd Strike It event that occurred last Friday um the team that we had here at croing County the response was very fast it was very quick we had folks who were reporting in the middle of the night
even if they were on vacation or out of town to make sure that we could get all of our folks up and running as quickly as possible some of our senior managers noted that most of their staff were back online before the staff knew that there was even a problem so the fact that we
were able to have everything back up all systems online within about 4 hours of the start of our workday was very impressive and really resulted in basically no loss of productivity for
the majority of our crew what we did talk about is this is going to maybe FastTrack some policies that we might want to look at with a forced shutdown policy any of the PES that were left on overnight are the ones that were
impacted by this everybody who had shut down we're not impacted at all and so we've kind of talked about the fact that we've talked about this before that perhaps there's a way that we should be looking at forcing PCS to shut down after not being used for a period of
time and the IT team will be looking into that to see if we move that forward faster than not that's all I had from the senior management team meeting the next agenda item I have is the can I ask a question there first um when you say shut down does that mean logged out or does that
means actually logged out and shut down Mr chair that means actually logged out and shut down no power to the system so there are some challenges that that does impose and we'll be looking at what that looks like having to boot up I'm the worst offender I like to say myself time in the morning so I will lock my screen
when I leave but I like having all my windows still open to where I can pick up right away the next morning that if I would have been connected on site like that it would have probably caused me to have the same problems but we will be looking at some of those things I'm
getting better I did shut down last night so I'm trying to learn Mr chair and de excuse me just for a second I'd like to hear from the jail staff on how that shut or that impacted the operations over there um I would just tell you that the
when I showed up on Friday morning obviously there there was a bunch of computers that didn't work uh the the IT team like like Debbie had said uh they they were amazing they were running through our building they had us up and running in a couple of hours uh with
minimal downtime so I would just I would second the praise to to Our IT team as we were watching you know airports and all these other buildings and everyone else getting shut down and and ground to a halt we we were able to continue our business as as normal it was a great job by our team so because
you guys are 247 operation your computers would not have been shut down my my computer was not shut down and somehow I escaped the the the thing but like Miranda's was shut down and her her computer did have it um there there was
some weird things that happened in there but uh like I said the it was where they were Johnny on the spot and they they got they took care of us really fast what about in your control centers or your bubbles um thankfully our our control computers were not affected um
that's a separate system uh through a separate firewall so I think that the multiple layers of of of safety probably kept us uh kept us out of trouble there okay thank you yes thank you Mr chair one kind of thing to follow up on that I did hear from other counties I actually
was at a meeting with other County administrators Friday morning and there were some folks there that were just getting notice at 8:30 that their e911 centers were back online our e911 Center was affected by the outage but they were back online within a couple of hours so
by 2 a.m. I believe it was that that was those Services were back it was really advantageous that we had just recently done that tabletop exercise to talk about a cyber event while this wasn't the focus of what that event exercise went through it did give us an
opportunity to really have the kind of work plan in place and how we were going to respond is just as critical the response worked and that's why we go through those exercises of seeing why it's important for us to continue to do
those types of activities thank you uh the next item I have Mr chair is the re appointment of the croing county assessor Gary Griffin's term expires on 1231 of 2024 and pursuant to Minnesota statute
273.6a the county assessor has to be reappointed every four years it's a four-year term so the new term would begin on January 1st of every fourth year the action we have before you today is recommending to approve the reappointment of Gary Griffin the Land
Services Supervisor assigning the authority and Duty ities of the Crowing County Assessor that should be director not supervisor oh yes it should be croing County Land Services director assigning the authority and duties of the Crowing County Assessor for a 4-year
term starting January 1st 2025 Mr chair would this be the time that we grill Gary about this maybe n let's just let let's let him off easy today we'll we'll save it for another time Madam or Madam Madam thank you m Mr
chair Mr chair Mr chair if there's no questions I would uh move the request for board action and change where it says Land Services Supervisor to Land Services director I would move the request for board action with that
change second motion by K coring seconded by franzine all in favor signify by saying I I I oppose same sign hearing none motion carries thank you m Mr chair my final agenda item is the
resignation from the natural resources advisory committee in your packet you'll see we have a resignation letter from Jeff Berg he was an atlarge representative uh this now brings two vacancies in the atlarge areas to the enra committee both of those expiring on
January 31st of 2025 so if anyone has any folks in mind the next meeting is scheduled for October 2nd for the enra committee and the action today would be to accept the resignation of Jeff Berg from the natural resources advisory committee and to authorize a certificate
of appreciation be prepared for his service to Crowing County and further to authorize to fill the vacancy expiring January 31st 2025 Mr chair I'll make that motion second motion by Barrow second by Francine all in favor signify by saying
I I poose same sign hearing motion carries Mr chair can I clarify that you do want me to advertise yes please would you please advertise advertise for what the vacancies two at large vacancies or are they both at large both at large I
don't think you need advertise I don't think we need to I don't know if we need to advertise do we does anybody have any names of folks that would be willing to be considered I have none in my head right now not off the top advertising might get you a broader
pool to be looked at is that a motion to advertise or that was in this one the motion was to advertise it's in the motion so and that's been approved so okay go ahead and advertise okay Mr chair I have nothing further but
happy to answer any questions you have for me any questions from the board for administrator nope entertain a motion to adjourn no uh any additional business oh additional business yeah additional business I just I thought that's what we were talked
about additional business no we were on the County Administrator yeah okay so thank you for keeping me clear on that could I yes Jump Right In I just wanted to point out that I'm always willing to help out uh commissioner baros and apparently he's slipping so he forgot
today and looked at the I looked at the national calendar for today and today there's three things that it's n believe it or not it's National lemon day now I don't know if that means cars or lemons probably lemons gorgeous grandma
day and National vanilla ice cream day today so I just wanted to know let you know that I'm helping out with commissioner coring I appreciate that very much I did not look up those important dates I appreciate appreciate you bringing those forward thank you you're welcome uh thank you for that
additional business and with that can I entertain motion toour second motion by coring second and by barels all in favor signify by saying I I I