[Music] EXP okay yeah yes it was thank you welcome Happy Birthday Thank you thank you better leave them up there don't be putting them on the floor can't see well that could have been strategic
too I just remember to bring our mics in guys um we're going to call this city council meeting to order today is Monday March the 24th 2025 we ask councilman scard if he allees an invocation will
follow the Pledge of Allegiance dear father we thank you for this day and all your many blessings Lord we come to you tonight Lord with clear minds and Humble Hearts Lord we pray that you will grant us the guidance and the wisdom to make the decisions Lord that are in best interest of you father and people that
we serve God we ask these things in Jesus name amen amen I pledge aliance to the flag of the United States of America to the Republic for it stands one nation under God
andice for all thank you thank you all right we'll begin with the consent agenda we'll entertain a motion to approve as written or if you want something taken off please let us not this time motion to approve second we
have a motion second any question uh we are at Mr Tony we I think so okay all in favor say I I I I I as Carrie thank you very much and now we'll go to the regular agenda is there
any changes or deletions ads there is none M motion to approve second all right motion to approve any any questions all in favor say I I I I I I I Carrie thank you very much we will now
get our city manager with 3c1 thank you mayor so this is the report due in accordance with the resolution 201814 for the uh unanticipated Revenue you received from the Florida leue of cities in the amount of
$25,995 26 Cents um this I brought this to stay in compliant with resolution we did have uh Library bids come back in the same so we're kind of in limbo I think ultimately what I'm going to ask Council if they're agreeable to it is to continue this to the next agenda item when I have those bids here before you
but I do want I did want you to have it I wanted to comply with the resolution um as stated so two options in there um one is to dedicate These funds to the library project Miss McDaniel and I talked about it um about about the money so the council did formerly uh dedicate
$250,000 to it um the bid we received the low one was $442,000 and again I don't want to get too deep into that yet um because myself and Caitlyn with the library director for the county are looking at it and going through it um and then the second option is to set those funds aside put
them in a high yield interest account until the council's what they like to do with it during the budget process uh and used in fiscal year 26 so that is the report if you have any questions on it I answer those questions but those are the two options I do believe my recommendation is going to be continued to the next meeting when we can also
discuss and further the library bids received motion to continue second I have a motion second questions comments Mr Mayor go ahead Clay is that proper to continue with the resolution saying that
we had to receive it by within the 30 days you you have received it and the board is choosing to continue it your decision is at your discretion they still can't spend the money until you allocate it so okay okay I'm comfortable with the compliance okay any other comments
question all in favor say I I I I I I I Carrie thank you very much and now we'll go to C2 with the bid results thank you mayor so these are the bid results for 280b utilities construction project the council did approve duberry
overseeing this bid process and so I do believe Alex is here with duberry to speak on this a little bit further and so I'll let him come up and kind of give an overview of where we're at duberry's recommendation and then some of the discrepancies you may see uh in the documents Alex y good evening Council
mayor um yes we got a good amount of bids on this project um quite a few actually the low bidder was about a million dollars um and then we had the cluster right around about 1 .4 to 1.6 million and then the high bidder at about 2.5 million um so with that said
uh Southeast side and underground they are the low bidder so they're out Freeport we've worked with them a bunch of times they're a good contractor um their bids looked good so I mean they did have some some lower prices on uh the 6inch force Main and the 12inch
Force main but nothing unreasonable so with that said um we would recommend awarding it to Southeast side of in underground so the total uh lump sum bread is 99773 198 but there is an alternate so
if the city wishes to um substitute the 16inch water M for a 12in water M that would provide a credit of $2,627 91 so yall have any questions you want
to uh maybe give us any pros and cons with a larger yeah well so you have a 16inch line that's coming out of koi Burgess um I believe a lot of this is sized for the Verns Lodge development and then any future development you would see happening down 28b or to the
east um I didn't duberry didn't design this water line so this was designed by Cliff at kn& um personally I don't see any issue with going with the 12 um it never hurts to have a larger line but I think the 12 would be sufficient for the
development that you all see happening in the future um and if there were to be additional development beyond that you know they would always just be able to upssize that line um it would obviously be more expensive but you have a a
16inch coming from Ki Burgess and then it would B it would neck down to a 12 in so I mean it's still a decent Siz line so now that said I mean you know it's a good price for the 16 inch so if y'all do anticipate a lot of development
happening to the east in the future wouldn't be a bad idea to just go ahead and put in a larger line okay go ahead you can go first go go ahead I want to hear what yeah so so it is it is your opinion that
a 12 inch would be sufficient for all the future plan development that is already been kind of mapped out for that 1400 Acres I can't really commit to that we didn't handle the design of this so um so yeah
I I can't say whether it would be but I can tell you I mean at 12 inch is a decent size but I can't I can't say whether or not that would be sufficient to handle um your development that you see in the future I mean that that just Cliffs and I he can probably be a little
he can probably speak a little bit more to the developments than I can before he even does I think we need to finish this conversation mine go go ahead well mine is similar so who does know about this to recommend that we go 12 inches versus
16 inches I want to know who knows of all the development that's going to expand in that area I don't want to see us go to a 12 inch I think you know we already committed did we not to a certain uh so when the council approved
uh bidding this out and giving the task order to do better to do it the council did designate only $500,000 which is the the Appropriations the city receipt a few years back there's now a grant obviously but that's what you designate as the project so at this current moment as we sit and my stance from y'all's
vote is that that developer is responsible for every dollar above and beyond 500,000 so so for me I believe that's really important that we stick to that because why should we pay more than that and why should we downgrade I can see future expansion and I don't think that
we should downgrade to a 12 12 inch line the 16's going to be needed for development out there that that's exactly where I was going with my line of questioning is I from what I have seen previously and what the council's approved previously we would be crazy to allow for a for a downgrade of a 12 inch
that's where my my trainer thought was going on this specific item but councilwoman I I'm one million percent in agreement with you that we're in this for 500,000 the developer of that private property should be on the hook
for anything above and beyond that 500 $500,000 go ahead I I just have one other comment that all of these bids I don't want to fall into the Trap that we just caught ourselves in a meeting or two ago with a pre with a different vendor and a a totally different subject
matter but just accepting the lowest bid of 997 I'd like to see what is the difference between this person that's 997 versus that highest bidder that you got two of them that are at 2.3 can somebody explain what the variances represent I can go through that a little
bit more in detail yes sir thank you and so we have a detailed bid tab I don't believe you all have that um in your packets but so basically we summarized all the bids all the different numbers checked everything um so really the big difference is um the price as I
mentioned before they had for the the 6inch sewer Force main and the 12-in sewer Force main so the low bidder was at uh 1350 for the 6 inch and uh 30 7 in change for the 12 in compared to some of the other biders that were at you know
50 60 anywhere between 30 and $60 for um that six inch and then anywhere between um 60 and and 80 to $90 for that 12 inch so so that was worth a million and some odd dollars 900 to 2.3
not just those items but in general so the 2.3 I think is extremely high so anything over a million and a half I think is high uh I think our the estimates were around a million dollars is what we were expecting um so to see
anything between the 1.4 and the 1.6 I think is still reasonable um I think the the million dollars is is a good deal especially considering uh you know where the bids had been probably six months ago so um prices have gone a lot cheaper
and I think you all had a very desirable project and there was a lot of interest in it so thank you mayor so this is bonded right from the bid yep they include a bid Bond yeah so you know at that point you know it's a bonded bid is guaranteed uh it's insured essentially so not going with
the lowest reasonable price would be irresponsible on our part to be honest yeah and we've worked with this contractor a lot they're based out of Freeport they've been working on some large development projects I mean they may have a need for more work right now so that that has a lot to do with the
prices as well the spreadsheet that you have when you're saying that's not included in our packet yeah but this was shared with the city so okay so I mean I have a copy if you all you'd like to look at it more in depth
or um typically we just share it at um we include the detailed bid tab but typically just for the agenda packets we include a a summary of what was received at the meeting Mr Mayor if if there's no further questions for for duberry I'd like to
have now uh Cliff n come up um I have some questions about that I also have a question about the um clay help me out the pre-approved development conceptual PUD yes um what is the status on it because
to a certain extent I think if we're if we're considering this right and again I'm I'm of the opinion that we're we're in this for 500,000 or not a penny more but if we're considering this I think it's appropriate for us to consider whether that conceptual U PUD is either
in effect or not well I don't believe the council's taken action to invalidate it but I think Mr Wallace would need to confirm if he's received his appropriate um Regular submittals every six to 12 months I I it was my my recollection that we were supposed to approve the
extension every six months and the last time we approved one um the was a different council member on this on this Council it's been that long ago that's been a while okay so you want you want to ask a question with C yes sir and why we're doing that can I see can you share that with me while they're
why we're having a different discussion thank you and you're okay if I take a picture of it oh yeah I the city has that yes sir good evening Council how's everybody doing tonight good good Mr cler can you can you maybe speak
to the need for the 16inch line that we were discussing earlier I can uh the developer of the property desperately wants to have the 16inch line put in uh they have um um I'm trying to think of the
terminology uh intent to purchase from a number of different people right now and the the they've had some issues with related to selling property because right now there is no water or sewer out there that's available they have there
is no water or sewer and so they desperately want the water and sewer to go in and they desperately want the 16inch to go in I did speak with Mr Stockdale who's the representative of uh CGS 331 Mr Lowe's company and had a long
discussion with him about you know the bids that came in uh about the uh deduct to go to a 12 specifically and uh he said he absolutely wants it to be a 16 and so uh I would also add that they do
have a full 100% set of construction plans right now for the entire veterans Lodge complex it's almost 90,000 square feet of buildings so electrical Mechanical plumbing architectural foundations everything and
so they've been vetting contractors for probably longer than they should have but I think they are um anxious to get water and sewer in and uh I believe they'll pull the trigger on building the entire complex but the memorandum of
understanding I guess is what it's called with um intended sellers has been difficult with no water or sewer out there and so of of the of the theoretical 16inch line how much would the the veterans Lodge
portion consume of that in like 10% so a uh right now they've got an 8 in line feeding the whole veterans Lodge so the veterans Lodge complex which is roughly 990,000 square feet of buildings is fed by an 8 inch so a 12 would certainly take care
of the veterans Lodge uh but they have much bigger plans than that and we as you know we've got a 16 under 331 already all the way to the east side that we did as part of the koi Burgess project right and so you know if you're going to spend the money on a 16 to come
under 331 to tie into it with a 12 is doesn't I thought that was on the water side yeah that's what I meant it's a that's a water man 16inch water man yes sir okay yep that's what uh so it's just south of um Zach right um and that is a
16 that goes all the way under 331 to the east side and so this project would tie on to that 16 it wraps around one piece of property that's on the corner of um uh 280b and 331 there's a g the gas station and then just south of the
gas station is another out parcel that they don't own so it wraps around that through an easement that they've already given to the city so they gave a 30 foot easement to the city all the way down 280b to the veterans Lodge and then they also gave an easement all the way to the
pump station from 280b so and that's already been recorded and I've given copies to uh Kobe he's got that you're talking about behind the Best Western there yes ma'am that's the part that that's the part that goes from 280b to the pump station so that's so that's one easement but
there's the other one's on the other side yes ma'am so the other easement is on the south side of 280b um from basically their property line all the way to the top of the hill which is where the veterans Lodge would go and then they also gave another easement all the way along the parcel to
that's to the south of the gas station out to 331 okay and so and they also paid for all the uh survey design engineering permitting everything related to this project already so the city hasn't paid
anything has has the the conversations that you've had indicated if they would be willing to enter into a call sharing agreement with the city for the remaining roughly $400,000 I I believe they would um you know the discussion I had with Bob was
hey you know what about our 5.3 million that we that we turned in for tap fees I said hey you know that's you know a separate pool of money the city's position and I made it clear that he understood the city's position was that they would pay anything above the half million and so he was going to run that
up the ladder with his with his boss uh and so I think if you guys made the award contingent on uh CJs 331 paying the difference then I think we'd be off and running but his position when I talked to him
last uh Friday um was look we got to get this done one way or another uh it'd be great if they could use part of our impact fees because we paid 5.3 million well I I this is again this is my opinion but the council previously
has been very explicit about that previous $5 million that was paid in prior to us switching to capacity fees and we laid out in great detail where that money was going to be spent to support this project and it include it included upgrading that uh water man out
of Cory Burgess from either an eight or an 11 inch up to the 16 inch now was a 10 so we utilized those that that $4 million if I'm not mistaken Clay on those specific projects to to get the utilities to upgrade the utilities in
that in that vicinity and I believe it was also the Force main that ran down Second Street and upgrading that uh that station so it's a little it's a little concerning to me to hear that question come up when we have as a council have already been very explicit and how that
money has already been spent yeah yeah I made it made it clear when I talked to him last week that the council's position prior to tonight I Kobe announced it at a meeting two three months ago uh to you guys that any overage would be paid for by the developer and so I've relayed that to
the developer to make sure he's aware of that um and so um he asked about uh the situation with his impact fees um they are different than capacity fees you know capacity fees you can use anywhere
impact fees have to be used by legislature in the area where they're collected and so it made perfect sense to fund koi Burgess uh because that whole commercial strip down there was being run by a 10in really by an 8 in line right uh because
there were some restrictions in it so it made sense to take that money and put the 16 in at Coy Burgess because it helped all the existing commercials south of I 10 uh but it's was also a benefit to them by getting the 16 under 331 sitting there ready to go and I
believe if not if I'm not mistaken on that the city covered the mobilization fee on that going under uh 331 on that I believe so sign of good faith towards the veterans Lodge development y that was Coy Buress was about a 1 $3 million
job and that Forceman under 331 was part of the 1.3 right so so C how do we need to stair step this motionwise well I think the first question is obviously
um council's position I mean what's presented to us is the construction project so I mean we can do it in two ways I mean there's not technically a forward in reverse order but we do have a construction project bid we've got to
do something with those bids at some point no matter what we do if we want to put additional limitations or conditions in effect regarding where it's paid for the developer's obligation um we can certainly talk about those as part of those and other motions but really it
say the council prepared to move forward with the bid bid as presented now mayor this is this is a bid to well this is a motion to negotiate the contract we still have to negotiate the contract so that any stipulation we can just make it as part
of that negotiation well it's a bid result for the construction project so I mean how much is it going to be negotiated is pretty well pretty thin yeah I me there going be bringing back a Construction contract but there's going to be in terms of us and the bidder there's only a limited amount of
negotiation we're going right but what I'm saying is we don't have to split it up into multiple motions it could all be part of one motion uh and in terms of how we address that contract and the portions that the city's committing well I mean I think if you say we're only committing this as part of our approval of this contract that's fine but if
you're saying we need to bind the developer we need to do that as a separate motion and is this motion that we're going to make for the recommendation of who they're saying this first bidder yes so we're looking for a motion to
award the bid there a motion so the the staff request is request to approve and awarded to the construction the the award of the the construction to the lowest responsib bidder Southeast site and underground now that is the first part and that's in a total unit cost not to exceed
997 736988150 [Music] if we approve that award um I think the second part of that is um if you approve that um indirect staff to bring that Contra back understand we're saying we're on the hook for that amount now
we've got to negotiate with the developer on the balance but we can make it can we make it contingent can we treat it like a contingency if you want to do that if you want to say the award is contingent on the developer agreeing to cover the difference between the $500,000 and the max bid amount we can
do that I I'll make that a motion and second I want to make sure we had pretty much had cons now was obvious Amy and Mr Beer bomb Made Real Clear where they stood and I assume rest of you are good with the 16 16 16 all right all right we
have a motion in a second uh questions comments from anyone mayor can I address one thing quick I just wanted to mention uh there is a a large disparity in cost between the low bidder and the second lowest
bidder um I also looked through the bids and it appears to me that the other biders bid it as though they were putting in a um a 6inch forcan and then putting in a 12-in forcan well both the forcan are going in the same hole you're
only digging one hole you're putting two pipes in the same hole the unit pricing that they turned in the other biders all turned in appeared to me as though we're going to put in a 6 inch Force man and then we're going to go somewhere else and put in a 12in force man instead of
putting two pipes in one hole I think that's where the biggest difference was on the bids um and I think that the low bidder is uh anxious to get get some work to fill in for you know in between jobs or whatever and so uh while there
is a dispar uh disparity between the the bids I would also say that it's 100% bonded and so like Tony mentioned a minute ago yeah um it's a double a rated Bond required to pursue the project any
other comments all in favor say I I I I I I I Carrie thank you very much thank you C thank you duberry all right uh Kobe where are we
here 3 C3 man all right you want to go right ahead okay thank you um so this is uh some of the this could probably could have we could have done a ter think there's one item that i' need a little guidance on so councilman bebom myself I discussed some of the things that we bringing forth just some changes to the
special event application I think as I've talked to all of you maybe some some input a little bit of discussion on different items and so the three things to be added to the special events permit would be um be a question of is there going to be alcohol served which if there is it would require Council
approval um and then the requirements listed under that and then under number which is is there enough parade associated with this event we'd have a three and four three would be request for Rolling roadblocks and then four would be is a street sweeper requested so I think talking counc earlier I think
maybe he we talked about a little bit different way of approaching the street sweeper so the biggest question of all these it was a street sweeper is the city going to charge for that usage we obviously staff would run it we're not going to have a private individual run City equipment um or is that just a courtesy of having an event downtown the
city falls behind it so looking for a little bit of discussion on those three so we can update this um it's really to get more information to help communication across departments um and to make sure we're kind of aware of exactly what's going on and sure we're want to clean it up so um that's where we're at I don't know if Council has any
comments on any of those particular but so I guess maybe um when it comes to when it comes to The Rolling Road Blocks my my main thing there was um having an event that closes down
one or two blocks downtown that is that is solely different than a parade that as we've seen recently might close down multiple multiple city blocks and there's there's been issues with that closure when that closure occurs um I've
witnessed with my own eyes the closure occurring over an hour prior to which then uh causes traffic problems I literally witnessed four or five cars in a line being trapped because all the side streets have been closed so they were not able to exit they were
basically running down the parade route trying to find an exit but then that also prevents people from actually lining up on the side of the street sitting on their tailgate and actually enjoying the parade because it was closed well over an hour before the parade occurred it also inhibits people from accessing businesses down town so
there there a parade last all of 20 minutes I mean just just kind of realistically you know having participated in and seen them so there really is no need to close multiple city blocks down for an extended period of time so to me our default answer should
be if you're going to do a parade in the city of Defan Springs you're going to get a rolling roadblock uh in discussing with Kobe when it comes to the street sweeper to me they go hand inand right with the parade if they're going to be throwing things if they're going to be throwing candy or whatnot it's an
automatic you you're going to have a street sweeper and then our cost on that and talking with him based on what the Union contract is there's a two-hour minimum when we call someone out on a Saturday that's on call there's a 2hour minimum if we limit the parade to 45
minutes we then give ourselves enough time that that employee can put out traffic cones 15 minutes prior to the parade to assist the PD with the rolling roadblock pick the cones up immediately after the end of the parade and then go hop in the Sweet street sweeper and run
the Parade route and still be within the reasonably be within the twoh hour time frame that we're going to automatically pay them whether they come out for one minute or whether they come out for 120 minutes so to me that's where we should go with the when it comes to handling the parades instead of giving someone
the ability to basically submit a a special event application and close down five six blocks of downtown for three hours straight that I don't I don't think that was the intent unfortunately that's just kind of the way it played out from you know the procedural standpoint right of all the Departments
and all the moving pieces that we have um I think that we should give the city manager the discretion based on the same discretion we give them when it comes to facility rentals whether they should charge for the street sweeper just based on back of the napkin math that he and I
did um you're looking at our cost is somewhere between 75 and $100 right based on average average salaries plus overtime pay for the event for any event right yeah right that that two hour that two hour call out right it's somewhere between $75 and $100 so why don't we
just say there's a $100 parade fee and then the city manager has the same discretion that he has on facility rentals to decide whether to wave that fee right so if they're a bonafied nonprofit organization like the Women's Club or L League you know etc etc then
he has the the discretion to wave that fee but if it's you know just a commercial entity that wants to have a parade for whatever reason they need to pay the $100 and to me $100 is more than reasonable for for what what's being asked of everybody when you're not only
involving the public works department but our fantastic police department is actually having to to join in and pay overtime to employees uh because they they typically surge the number of employees that they have out uh to to cover it as well so we're really not even covering that cost we're just
covering the public work cost what about the difference between downtown and Circle Drive which is much bigger as far as as far as clean up other words there's going to be you know in the
circle they may be all the way around it sometime most time they're around about half of them going candy beads all the stuff uh what about cleaning that up I still think that we could probably get that within the twoh hour time frame you if you limit the prey to 45 minutes and
really truly I think that that's that's probably being quite generous like when you think about how long a parade last even even say monra or Christmas or some of these other parades that occur you know the Parade's not 20 minutes long
you know most Street thinking a Lake Fest because at some point time there may still be to me people wandering after the parade because we got vendors allowed this so we we discussed that and at least my my
two cents on it is this if if the Public Works employees are following behind the police department pulling up cones as as the parade progresses through right when they get to the end of the parade they' then got to stop go to Public Works pick up the street sweeper come back that gives time for the crowds to dissipate
right because then they're going to start at the beginning of the Parade route and work their way back through when it comes to uh Fourth of July Lake Fest those types where there there's maybe going to be a section that stays blocked and
stays active obviously they can kind of work around that area but Kobe Kobe rightly pointed out we don't NE my thought was treat it as two separate events right treat the parade as a completely separate event application than the actual shutdown of
the street but there's enough flexibility within the form that he's presented to to say yes there's going to be a parade here's here's that additional information for the parade and we don't necessarily have to generate two separate special events for it there's enough flexibility there to
to I think address those yeah I mean you're kind of addressing at least two things one is the rolling um where you have the officers are whoever follow follow right behind so you can go the Streets back up and
then you have the litter of candy or whatever and so on the where the police follow in behind uh if you sort of because if you are going to allow people to park down town during that where do
you cut them off and cut them back on now words if you're going to let people say park down between 7th and eth and 7th and 6th um they've got to be still for well that's where they put they put
out the the cones 15 minutes prior so so the parade route would would be stay is that right correct but what I what I saw with the little league parade was we closed the streets down an hour before and there was people lined up and as soon as someone opened those cones up
which happened to be me as soon as someone happened to open those cones up people flooded into the pear block parked pulled out their chairs dropped their tailgates and everybody got to watch the the L League parade instead of sitting on those side streets so to me
at least talking with with Kobe and I'm you know would like to hear from the Marshall as well but 15 minutes prior should be sufficient to kind of clear the streets and make things happen but you know look at look at the the tractor parade that just occurred two
weekends ago there was thousands of people downtown and they they closed the the streets just right before the parade started and we didn't have any kind of major issue you know because the tractor parade came right through the middle of the farmers market you know and then and then parked and we didn't have any
issues there so I think that you know everyone's going to be downtown everybody kind of understands you know what what the plan is you know by default when you go to attend a parade yeah Chief back there what I'm trying to do is trying to the 15 minutes he's talking about uh that's one I'm
really concerned about so I think some of the issue that we see is we assume every parade is the same as the previous one and it's not each parade has its own little quirks or things they want to do different um if it goes around the
lakeyard of course we want to shut that down in a a fairly good manner of time because what you'll have is people parking on the circle then the floats can't get through it makes it so narrow or they're there to visit the the library or feed the ducks or whatever well then
parade starts and next thing you know you've got traffic coming back at you so being around the circle that if we want to call that a parade route in itself that one to me needs to be shut down 45 minutes to an hour ahead of time um that
kind of gives everybody a warning that something about about to happen here and they can kind of go ahead and plan for it parade routes two which is mainly um Ballwin uh Little League black history tractor
homecoming um I think that's about it as far as parading those those have to be a little more fluid um I agree with councilman beer bomb shutting the whole area down for you know an hour prior a lot of people do set up to watch
the parade right there on Balwin Balwin is a lot wider area um as far as parking it's not on street parking um I think it just need to be a little B more fluid and the Departments probably need to have that conversation um or maybe even
have designated I hate to lock it in and say well this is the designated route and you can't deviate from it because you do have things that are important that they want to go this way or that way and they're trying to get to a certain destination but um I would definitely say a Ballwin route needs to
be normally how we do those is with rolling on roadblocks and if we could shut down some of the side streets you know 15 20 minutes prior I think that might not might help out better I know the guys that are parking on the street uh
downtown how do we coordinate the sweeper coming in or when so I will tell you L Le parade I was in it then I had to run back across town and come back the street sweeper was coming after the parade um the problem was is to
get westbound traffic they're basically having to go eat Eastbound and Westbound and um I actually called him because I was messing with him myself but he was you be surprised how many people have give me the finger I'm just out here trying to do my job but you know he's he's literally going the wrong way with
traffic but he's trying to get his job accomplished and it it's you know some people can't handle see a car coming at him but um it would be hard it would it would be hard to shut it down specifically for that and of course with the street sweeper
um I don't think it's I don't want to knock people's equipment but I don't think it's the best street sweeper out there and it might take one or two passes to kind of it's kind of cutting grass with a old mower blade where you gota make two two swipes instead of one um I think that's kind of what he's
running into also um but as far as shutting it down for the street sweepers it's going to be pretty difficult to do um if you're going to do it right after the parade on ball one at least I I think there's probably just some creative thinking that just needs to occur internally whe whether it's the
street sweeper follows as the very last item in the in the parade or even we just have the the street sweeper run first thing Monday morning um you know I think every have to pre because you know those kids they'll just swarm the dang Street after the pr is gone by so I
think I need to give him give them a little time well I think minutes does it well yeah right five minutes but you know again the thought process was trying to work with within that 2hour window that we're already incurring when it comes to
having that on call person come out and and understanding that not every braid is the same but let's try to put some basic guard rails in and obviously we have we have competent people at the helm that can figure out yeah the
details i' love see both things happen I like the rolling yard and also like the idea of getting sweeper there follow up I think both of them are great great idea yeah the rolling blocks work well and that 2hour window down baldwi one I
don't think it would they could wait probably 30 minutes till at plenty of time to do B wait for traffic clear the sweeper come along uh sweeper um on the circle not a problem um the requiring the sweeper I think is a necessity for
I've seen candy left there for days it gets ran over kids course kids don't pick up they leave with smashed ones you know and it looks bad so I think that should be automatic I don't think it should be a question and an option for um the sponsors of the parade necessarily for that um charging the fee
is reasonable the other thing I'd like to see is is the uh Kobe and I talked about this the trash receptacles the cardboard trash receptacles after Fourth of July pray uh fireworks for example Lake car full trash diapers bottles cans
drinks it's just an absolute mess for the city to clean up um the 8:00 time like the following morning would be a little rough for some for anybody to do for the city to do much less the sponsors of the of the uh of the like
the Fourth of July I don't think dbpa could have it cleaned up 8 o'clock the next morning can you help why do you think that why do you think oh for them to have it complet to have it complet that's that's a that's a huge area you know but the receptacles would help so
if we could do we require those already um so we don't we don't have any specific required CES but like we talked about last year when this came up we included an application now a cleanup plan so everybody has special event has to tell us how they intend to clean up after their event so like you if you've
seen Mar gr they had those um cardboard boxes for Waste Management that was part of their cleanup plan to make sure they were getting as much trash as possible right yeah and and I'm not saying right now dppa and Fourth of July we all love that I'm just saying that's one where we have thousands of people there and it's
it's a giant mess uh if if if there's not a close receptacle they it's not simply going to walk to one they're GNA leave it on the ground that's what people have been doing so if we have them for MRA and Fourth of July things like that I think it would be very helpful L easier on our staff I will add
to if they would if we could ban titsy rolls and make everybody do Reese's I can I can walk in pick some up those we can just B you BBE so I've got a couple of things um one um
we we've been using the barricades for a while and the cones the cones are great for the parades for temporary but the barricades they're getting blown around by the wind and we've talked about the Ballard before and whether we work with Main Street CR whoever but we we really need to change that up uh because also leaving them on the side of the road is
also you know not not very sightly um but they do become a little bit of a wind has what were you saying to ballards those are the ones you just take they go into the middle of the road and you can remove them they get locked in and you put them off to the side and they get locked down and they're always there they're always out but they're
they're movable Ballers um and we've seen examples of those yeah I I would I would definitely agree with that too because that's some of my biggest fear when we have events downtown and we block off two blocks kind of like New Orleans um you know of course that's a different Beast of mar but that it's
always my fear is some intoxicated person or crazy nut job for that drives right through that and um they're more sight and they're easier to maintain because these things actually we had some blow around during the tractor parade that almost hit
people so I mean the winds were strong we don't usually have that but every time we have a strong wind event we got to go watch where these things are going to be because they could you never know where they're going to end up the other thing is um there's a there's something else about the way we're blocking them off that's a little problematic and that
we're blocking them off at the end of the intersections where the stop sign is rather than at a nearest turn so if you stop them short so let's say you're going you know north towards Baldwin from 90 if you stop it at the alley for the Northbound uh southbound traffic
sorry then people can go down the alley to get out and I would not block the exit routes so I again because sometimes you get trapped on Baldwin we were seeing that after a little Le parade where people are coming on and they really didn't have an option of getting off and then black up traffic trying to get out because people turn around city
hall and things like that the one that's closed off where the roads closed so there's a couple little things uh like on uh 11th um 11 no 12th um sorry 13th that's right one 11 11th
is that bald one lot well yeah but uh 11th sorry 11th and bald one there you've got the railroad track you got live o it's not live o yet because it's that side street that goes by the old ice house there if you stop main at the yeah main instead people have an option of turning but what happens once they
get to the track they see that they're barricade and they start to try to back up and that was causing some some confusion and some concerns so again I think some of those flow issues could be really worked out easily the other one is the the fee um you know we don't charge an application fee for these um
so I think charging a little bit for the sweeper is fine but you know if we have people during the week and it's during work hours I really wouldn't want to see a fee you know because then you know whether it's the high school doing a special parade right uh or something else that comes up during the week that's a you know lowcost event that
someone could do it and not do it on a Saturday one it gets it off of a busier day for us uh and two it puts it on a day when you're not going to have uh you know lack of staff to be able to do the cleanup afterwards so I say I I almost look at a you know weekend only charge
but you know we can we can do as a wayer also Mr Mayor I I agree too with the circle portion uh doing it an hour in advance is way too early I would suggest
if you're going to do 75% of them that'd be fine but you got to leave I think a few of those around if when the parade is on the circle normally they leave uh right there at the library at Live Oak open and then one downtown on ball when they leave the exit what about Main
Street is that can that be left open for a bit when it's on the C no on Main Street the one the one that runs parallel to Baldwin yeah on the where the church is that one you could um once
again you've got the two swing arms on that one so you'd have to have a way to a lot of them yeah and a lot of them are Clos like it seems simultaneous because if I'm coming up Second Street and I want to get over to the circle because I know it's not time yet you can't because everything's been blocked off already
like I said and the main reason for shutting it down so early would be be to prevent parking on the circle and then mid parade you got people coming the opposite way in the middle of the parade so and I'm okay I have one more something totally different than the
roadblock is the alcohol yeah I would like to talk also or throw in there before you leave because I'll be here I would like to see if we're going to allow alcohol to to charge a application fee or charge an alcohol fee or charge
something but all these intricacies I mean I think it's going to be a work in progress we're trying to get it right but Kobe I'm going to rely on you to for the majority of this because for me I just think that's shouldn't be at this level I mean once we get this tweaked
out it's like you and your staff can take care so I'm glad you brought up the the alcohol thing because that's that was something that Kobe and I discussed um and you know they they staff kind of realized that was a little bit of a quasi loophole and that we weren't
really you know we were any special events but then we weren't necessarily inquiring whether they they had an ABT permit or whatnot but then Kobe and I discussed because I happen to have with a with the theater have some experience with this when you when you obtain the
one- day permit the special permit um you have to get do approval and you have to get local zoning approval so I stress to Kobe that I want and I kind of want it on the record that it's not the intent to kind of create a you know
circular argument or a chicken and egg scenario with this where you can't get the special event approved until you get the ABT permit but you can't get the ABT permit till you get the zoning signed off on and then they won't approve it until you get the special event permit and all of a sudden you're stuck so want
to want to avoid that but these these events have already been occurring right main Street's already been regularly hosting these these style events and we've had no issues why because Main Street is Pro active and engages with the the PD to have an officer there yes
and and has the insurance to cover etc etc so main Street's kind of always done their homework and and kind of been proactive in that but but I think it is good that it be formalized at the city level again my my main concern was just not creating that that negative Loop
where you can't get one without the other and then neither get approved so I know with the I'm on the same subject here I know with the buildings we already have you have a fee and got to have security and several other things uh do we not have that if they do it on
our street no just the Stocker building and the just facility rentals there's a higher fee you got to show proof particular type of insurance L which is on here as well and then you have to hire a police officer to be at the event so if I'm if I'm the person who wants to
hold the event that motivates me to go well in advance of my event to get whatever it is that I need these two things he just said the zoning yall meet just once a month no so on the ABT permit on the ab the one day permits
that you get they're they're special there's a place that says local zoning approval and who is that and that would be Mr Wallace or or Mr stra depending okay so they could do it right okay and then there's the do approval but what what I didn't want to have
happen is for someone like Main Street to request approval of the special event and to say well the application's incomplete because you don't have your ABT permit right I don't want our process
requires you to bring us the D but D won't give it to you until the ABT the I'm sorry the ABT permit requires zoning approval and do approval but what I don't want to have happen is that ABT
permit get held up by us because we have to we have to approve it because they don't have a special event permit right because they've gota to get the special event permit they've got to have the ABT permit so we want them to be able to get
the ABT permit ahead of time then come to us for the special event that's that's what I'm I'm wanting to make sure it's it's clear when they come to us they'll have already have obtained and we can stop it right then and there if it's not in
their yeah they would have to have it on here I think I think that's the simplest saying that you're going to allow special events to sell alcoholic beverages in this area and that's like pre-approved and so as
long as it's in that area and their application as far as ABT and that's where it fits I think you could go as City go ahead and sign it but then you have your special events application that out L their actual event I think you having the pre-approval saying yeah we're going to allow this kind of
activity on Balwin between seventh and eth all the way ninth or whatever it might be and planning you go ahead and sign that off I'm totally fine with that here would be my only concern what any type of liability insurance do we require that whoever's throwing the
event to have to cover whatever may occur or do we or do we not um I don't think on a regular application right now we require the liability insurance but I mean if y if we're going to approve the alcohol we could do it the same as we do facility rentals which they do then have to
provide that liability insurance and do we already have a policy on how much we a million right additional insured we have to be named an additional insured on Commercial liability up to a million dollar and so we would be very clear
with that on this application if we said here's the application and Kobe you've got somebody on your team then that's going to verify yep and we've been named as a benefici whatever correct ins additional insured thank we can adopt the same procedures as we do fail rental when it comes
to and including in that would be if Council wants to require the applicant to have to have a police officer on duty same as we do fail rooms Ian that's something that obviously City Marshall if he thinks he work where we've already been doing it and whatever well so
that's that's Main Street being for thinking and being proactive if you had another organization I don't know that so by conduct we already have a policy then is what I'm he re that conduct I would say if you're going to have an
event with that large a gathering there needs to be some type of law enforcement presence dedicated to that and I mentioned this to Kobe I know in the past we've contemplated based on number of projected attendees there' be an X
number of of uh officers present I would caution against you know having that kind of set in stone I would much rather have the applicant work with the the PD and let the PD make that determination then it be some strict formula of you know 500 attendees there's two and if
there it's a thousand that's 17 you know whatever I'd much rather have the applicant work with the PD and and come up with a with an appropriate number and do we just require a deposit and then we give back to them refund whatever I mean that's one way
of reviewing it too hey give us a if because you're not going to know what that number is but same with that with the police you know hey give us a down payment so that we can pay for the for his folks to come out and monitor they pay them directly that's the easiest way
for us to hand directly they pay the officer directly that day oh not going through the city and not going through they just hire their Duty right right so what do you want to do Kobe so
it seems like we're all on the same page um so we want to add all three sections of the alcohol we will work add the PD section in there um and establish that practice of what we talked about um rolling roadblocks that's something that myself the Marshall along with his lieutenants can kind of talk about
exactly where the cols go the 15 minutes prior so we'll put some asteris in there letting the applicant know when they'll be put in when they'll be put up when they'll be taken down and then the street sweeper it sounds like we want to make that a requirement if you're going to throw something that street sweeper follows behind
you is that on the same page ex fees I didn't hear you say oh we have the $100 fee and if you and we would same as mayor and I do for fail rentals we follow the same ordinance which is typically a nonprofit or another government entity um I think there's one more caveat to that the mayor and I always consult on those things and
waving those fees did you have anything Mr yeah I was just going to say the liability the additional shirt is nothing unusual these days you know Main Street requires vendors to have it I have it to do kettle corn down there it's so I have Main Street listed additional assured as well as City act
so that's that's just a common thing these days so right right and can we just incorporate Kobe I I would like to see it a written policy of whatever Main Street does to for future applicants of with that have alcohol let's get something in writing on this is our
policy and we can base it off of whatever main Street's been doing that might be the good sample to would y'all be willing for him to bring something like that back to written sure I'm good with that how about banning tosy
rolls just so I guess what I'm looking for is uh approve update application uh and incorporate the changes approve application with the changes talked about and I we'll incorporate those and move forward and then we'll bring back what councilwoman's talking about if
everybody's agreeable to that I'll so second I have a motion second any questions comments any one all in favor to say I I I I I I I Carrie thank you very
much okay Kobe we're GNA go to the mayor IQ number four yeah number four okay this is the yes sir this is the indefinite delivery indefinite quantity contract with
Ferguson Waterworks ITB 2024 pw1 uh so the council will recall y'all approve the bid y'all approve awarding that contract to Ferguson Waterworks and now we're bringing back the contract for that this is for Ferguson Waterworks to be the sole vendor of water and wastewater materials with the city um
for what they can supply obviously something they don't Supply you know we do that in way but this is to be the Sole Provider of those materials it's just really to streamline and to get the get our inventory in Faster um we have emergencies and just stockpiling uh stockpiling this stuff so that's the
contract that's what we're asking for approval on and this has been reviewed by legal motion to approve second I have a motion second uh any questions comments from anyone all in favor say I
I I I I I I Carrie thank you very much all right Kobe I guess we'll go there ter thank you mayor I believe cliff and hour is here to provide an update on of duber Engineers who's contracted with the city for CI and I do not I don't know if anybody from dingz
is here or not but know Cliff is here to provide that to us good evening Council thank you for the opportunity um uh just wanted to give you kind of a high level uh overview to start with I
know that um the contractor invited everybody to come out to the terminal today to take a walk through and take a look so that uh you could uh see where he's at um was not a final walkthrough by any means uh but he wanted uh at
least the council to uh have the opportunity to come out and take a look at whatever whatever uh you guys wanted to consider and then um obviously it's your building so you guys can come out anytime you want but they cleaned up over the weekend and got a lot of the temporary uh mats and stuff off the
floor and and just kind of cleaned it up a little bit for you um the contractor is here tonight Mr Dominguez is here tonight um you know just uh the uh big picture uh stage that we're at right now
is uh they're lacking terazzo at the entrance uh there's a big round hole in the floor when you walk in there's a terazzo guy that's supposed to be starting on that before long um they have some lockers that are supposed to be installed sometime this
week uh a few back they're lacking a few backsplashes on some of the countertops uh the TVs were installed today uh they have some handicap uh and uh directional signage that's being made
uh that I met with Andre last Friday um and got the submitt straightened out that had been going back and forth between the architect and the contractor and so the the signage has been ordered uh toilet partition
get shipped on April 6 and their furniture package is supposed to start being delivered tomorrow and so kind of the two uh and Mr Dominguez will probably speak to this as well uh but the two items that we
have to get um straightened out before we can have our Co on the building is the toilet partitions um they won't issue a CO without the toilet partitions um they were able to get some temporary signage uh which if you were there if you look look today there were
some brown men's and women's restroom signs and some other temporary signs that they put up until the real ones get here but they've got to have that signage up and they've got to have the uh partitions in prior to getting their Co and then of course the terazzo they
have to have because of handicap you know it's it it goes down about an inch I think from the entry and so the tazzo has got to be done as well before they can get a CO and so be happy to oh and uh was going to pass out also yeah tra
this is duberry's sheet I brought three copies of the most recent punch list thank you I tried to print five councilman havin asked me to uh print a copy of the most recent uh punch list that came from uh um the architect
on the project is this the same yeah the same one must have come undone somehow there there were three of them um anyways yeah cly uh yeah c can I get this same punch list from back in
December yeah from the December 9th meeting sure I'd like to see yeah absolutely absolutely could you send that to Kobe morning be happy to I can forward it to you um I think Andre sent that to me this afternoon before the meeting from December 12th because I asked earlier today and I still this is
I know I called you and ask you to bring it but I still haven't gotten what I requested okay uh yep and I would tell you that uh that's from February 22nd I think thank you um I can't remember the exact date and I don't have one but I
think it's February 22nd I think and about 95% of everything that's in that punch list has already been completed okay thank you so there's maybe probably two items on that list that are not completed and and
the architect will be coming back to do a final walkthrough as well you know which two they were uh yes ma'am uh at the very front of the building there's a little piece of trim at the very front of the building that the architect wanted the trim outside yes ma'am on when you if you walk up to the front
yeah it's on your left hand side uh there's a gray piece of trim that comes down to the sidewalk and there's a little Gap underneath it and he wanted something done with that Gap that was underneath it to make sure it was waterproofed yeah um that has not been
completed um and then uh there was an issue with the uh push bars on the door the model number on the push bars from the doors that they used is um uh not the model number that they specified
they work as as as push bars but um City Glass who was the supplier and the architect are having conversation back and forth about the model number that was used so those haven't been those haven't been replaced um and there may be one other
thing but but probably 90 or 95% of that list has been completed already so um be happy to uh let Mr Dominguez come out and speak with you guys absolutely and I'll be happy to answer any other questions okay
council members good evening uh sha Dominguez we spoke a few months ago um i' had given you a deadline of January 31st and we failed at that I'm embarrassed frankly um probably some inaccuracies and communication um and our plan as a team and those folks are
no longer with our team on this project so they've been replaced um but moving forward like I told you before I'm committed to getting this right and and delivering you guys a beautiful building so I wanted to talk real briefly where we are on that um was at the site
today what we're lacking as Cliff mentioned is from the certificate of occupancy is really what we see is twofold the terazzo I had to fire our terazzo sub we had to bring somebody else in um the soonest they can mobilize us three weeks from now so that puts us
at about a first second week in April that work should only take two three days Court um so two or three days and then the second piece of that is our bathroom partitions which ship April 2nd we can't get a certificate of occupancy
without that so once those ship we will have those installed in a few days um there is some so for the certificate of occupancy you know I I'd love to tell you April 15th it depends upon our terazzo um I'm sorry it depends upon the
bathroom partitions and our tazzo sub I'm very very confident that third week of April to the end of April we can have a certificate of occupancy which leaves only a few more items Furniture which Cliff spoke to which starts being delivered next week um I think the
longest piece of that may be another three or four weeks away and then the last was the Ada signage now we have temporary signage up right now but the permanent Ada signage is still probably four to five weeks away from right now so that's where we're at with the
project um pending your questions um that's that's where we're at so I appreciate your patience and your your understanding as we complete this project but I just wanted to make sure you heard it from me myself I have comments on go ahead I don't know how many people went out to
see the airport did anybody go out and see it lately I've been out a couple weeks ago so there are no stalls but I was more I was so excited about the Tazo so when you walk through the front door the seal where the rose is going to go
is whether it's one inch to two inches deep where it's going to go it's not even placed in uh I was a little disappointed I know it's going to look amazing when we're done but living in South Florida I also had tazzo floors and I know after the hurricane what they
had to do to come in uh make those floors whole again and they used diamond bits the big buffers with the the Sandpaper and the to get all this so the floors out there right where that Rose seals going to go there is a crack that
goes from the seal clear over to the wall on the floor and my eye was just drawn to that so when you are saying that the floor guy you had to fire him and and you're bringing somebody else in I went in every room and looked at the
floors in that terazo because to me that's one of the benefits of this place I mean those floors will be beautiful if they're completed properly but where the seal was you know where you put your little uh gaps between for the concrete
when they poured the concrete yes ma'am there's a lot of holes chips cracks in that tazzo floor so how long do you suspect realistically if your guy starts in three weeks how long is it really going
to take you to do the floors because for me you can't lay down this you can't go in there and put furniture down this week even though it might be here until those floors are finished I mean to me this is going to be an asset of the city and if I'm paying $8 million for my
house to be constructed it doesn't matter to me that I could get my CEO tomorrow if if if if the product is not there and to our satisfaction then we're spinning our Wheels yes ma'am I'll get you an answer
on that for the the for because I know there's some other areas where they have to go in and replace that some some there was some damage to some parts of that but you talking about the the Tazo there's some other little floor areas yeah there was probably looks like somebody took Flex
Seal and went down to cover it in a dark black you know those floors are very dark and they're beautiful but to me it looked like somebody just went where there were big damages and and put Flex Seal down there and I thought to myself that's not acceptable oh no no for sure
okay I'll get you an answer on that now and and and and there were no ba in either of the bathrooms so like the partitions that's what we're yeah the partitions in the bathroom but I think there were more that's why I'd like to see the punch list because realistically a lay person like myself just walking
out into that into the construction of what's going on there I don't I might not know a lot but there's a lot that I do know and I would say there's at least 90 days worth of work that's if you had people working there 40 hours a week on all the particular
rooms that were there that needed work on but I I would hate to see the furniture go down or and the walls were up you know where the where the wall and the seams meet on the floor you'd have to take those doors up to get that buffer to to
fix those floors underneath where those door jams are and the door seams we'll take a look at that man anyone else just I have spoke to Andre I think and the cliff but before the buildings
hand over to the city I'll go out there with him we'll spend the whole day going through every room looking at everything um and any little details that need to be corrected prior to Handover so we will be doing that as well thank you much thank you thank you thank you may can I ask a question I'm
sorry go ahead I ask ask him a question sorry I have a little slow to react there I'm just curious about the bathroom partitions uh at what point were those ordered I mean it seems like such an expensive building y bathroom
partitions are holding up us leasing this space out yep and is that I mean when were they ordered and and they're not going to be shipped until the 6th I mean that's just seems like such a minor thing to hold up something like that I I can't answer that when exactly they
order but we'll go back through emails and get that answer for you okay thank you yes sir have a com go ahead um clay what what are some of our remedies because I'm concerned even
though we have retainage and maybe uh we can still have some hold some back to me we were told this would be done January 31st I understand there's not a liquidated damages clause in this
contract but there's got to be some type of Remedy because for this to go on and again just a Layman's eyes I can fore it's going to be at least 90 more days before they can and that's if they constantly work on all the little things
that should be completed before the co Mr now how much retainage do we have at this point in time 5% 350 something thousand yeah and What's the total amount left on the contract another it's about a
million that includes your retainage yeah so uh the retainage on every pay request since the project started has been 5% so so you guys will be holding and I asked Finance I know there's 347,000 in the account right now and if
we were to if you were to tell me it was finished today and it would add another yes let me clarify one thing for you that might be helpful the tazzo is actually only the circle at the entrance the rest of it is all polished concrete
and so the floors the black floors that you're talking about that's all polished concrete the blue yeah yep the black and blue so it's uh you know it's got glass beads in it and they came in and Polished the concrete throughout the throughout the building the terazzo is just the round part when you enter and I
do uh recall from Jimmy that he had a punch list with the floor guys uh that they were supposed to come back and address a bunch of different areas where there were issues so are you aware that crack that goes all across the center of that Circle where the where the rose is
going to go yes ma'am there are several cracks in this lab throughout the building um and uh you know they did cut control joints to try to try to manage the cracking but there are some cracks in the building that are you know they're going to be there whether you want them to or not well my concern is
it's right there where you you know this is the gem of the city and it's wouldn't be so bad if it was over here in the corner but this is right when you come through the big glass doors and it's right I mean it's drawn my eye was was immediately drawn to that Circle cuz it's going to be where the compass is right and it goes all the way across to
the wall yeah and it might not be it might just be a fracture or a hairline but to me it stood out like a sore thumb it's like oh my God we just paid $8 million for a crack across the yes ma'am I I do know that the floor guys have a punch list from the contractor so they
there's who manages that Cliff from our end like you know to say look Flex Seal's not going to fix it guys that looks that looks trashier than yeah just leaving the seam Gap wider than it should have been yeah so any recommendations on how to make repairs
or whatever with the floor that comes from the architect they're the ones that actually did the design for the concrete they come back and look yes yes ma'am they've been out they've been out and looked at it will you please have them look at especially where all those seams are because again it's going to be
beautiful I understand but unless we speak up now it might be too late if yes ma'am speak up L yeah there's there there's a number of areas that uh the contractor has already um brought up with the uh floor finishing company that
did the floor finishing that should be addressed yes because for me even prompt payment if we paid it we paid we paid IM prematurely maybe or uh by mistake because the work wasn't done to our
standards or yes so couple things um who prepares the punch list and goes through and does the walk through for the project it's been Mich Michael wowski and that is the architect yes Michael T Baker and there payments made before the architect has
reviewed the payment application and reviewed the work product uh so typically we share the uh pay requests with the architect and I coordinate with them I would say on a weekly basis on what's being done out there and on this final walkr they would actually walk
through with the city manager or other representatives for the airport they would yeah they've had they've had three walkthroughs so we've got really we've had I think we've had a total of three punch list so far but it's at different stages of the construction so they still have a final walkth through to do
so what's what the process is is the architect is preparing that punch list which is to address these deficiencies or things that are incomplete if it's identified as a deficiency they'll be required to either bring it up into compliance uh for industry standard or uh they'll have to
remove and replace it and redo it that's that'll be in the contract and that's just a normal part of the contract conversation it's expected to have imperfections things that need correction uh you hitches during any construction project and this is a oneoff so you'd expect more of those um and in terms of concrete floors uh the
one thing I can guarantee with concrete is it cracks anyone that's done a concrete floor you're going to have that we will have to mitigate anything that becomes unsightly or unseemly that's a finished product but you know that's only within a reason there are estm standards that establish what is reasonable and not reasonable so there
are standards that the architect will have to use in using his judgment to make a his or her judgment in terms of making a determination as to what is appropriate action at that point if they come back and we disagree with the recommendation then we'll have to have an argument about that final retention and withholding at that point but once
the architect authorizes or the engineer authorizes the retention to be released it's actually I believe a need to withhold it so we have to be very cautious well I think that's the question is perhaps does it make sense at this point before we issue any more releases of pay include with regardless
of the retainage amount to have the architect and Mr n come present to this Council what has been done and allow us to look at it I don't want us to be having five council members have to make daily decisions but you know we get down to that last 5% and they say ah we've
got to cut it loose and we're not Happ with it it's a problem but it's really the fact that we're three months over it I mean what are your thoughts on the on a on a withholding of any pay at this point until we get those guys here to tell us in a public meeting that it's
satisfactory uh if it's not in the contract it's well they have to get the city's approval the city's approval can be well be made at the council up withholding you know withholding that final payment of course is the main tool that you have withholding any additional payments is
the main tool you have for that but anything outside of that without it being in the contract gets messy well the city has to appr the city has to approve for all payments to be released so Mr n what are your thoughts on that I
would just say that you guys are you know going to be sitting on probably well over $350,000 worth of their money in retainage um by the time we get to the end of the project that has to typically on the final pay request
uh normally the final pay request does not include the retainage the the pay the retainage pay request comes after that normally and so we don't normally release retainage until everybody's happy yeah because they have to make all their payments before you release your
payment they have to release all the leans that are on the project any subcontractor that worked on the project has to be made whole uh prior to the release of those funds and that's why that reten is actually in place to guarantee the contractor pays the subcontractors and material suppliers so
there is a there is a process of that but you know that's cash that they're out of pocket on so they actually want to get reimburse that so that it's in their best interest to complete the project quicker a um I this is a question to both clay and Cliff at the
same time we hired duberry and duberry subbed you out to to basically be our eyes and ears on the ground for for this project correct yep yes sir and what's what's the technical term for
that um CI the CI right so from your perspective from your opinion your professional opinion as the person that we've hired for CI um has the contractor been deficient
in uh their performance of their the duties in other words have have they you know delayed ordering things and and that have that have called these caused these delays in other words from your profession opinion is this the contractor not doing what they're supposed to be doing or is this outside
the contractor's control in other words Subs that are not meeting standards or just unrealistic delivery times because of materials you know everybody's experiencing delay with with ordering materials of of various types so from your opinion as the person that we hire
what is what is the delay here yeah so I would say there's probably two places I would place blame on delays um one is uh in the uh just for example there was almost 500 submittals on the
project so that's a material uh a material spec sheet that's supposed to be part of this project that they have to have approved by the architect before they can order it and put it in so there was about 500 submittals on this project
the submittal on this project went have gone back and forth and back and forth and back and forth and the number of rejected submittals on the project this is the the most that I've ever seen on a project and so the contractor pardon me
who's rejecting the architect okay yes ma'am and so uh the the num the sheer number of rejected submitt on this project is uh astronomical and so the contractor is not able to buy those products and put those products in until
he has the architect sign off on them and so there's a bunch of different ways submitt work you can you can uh respond to a submitt and say uh approved with no exceptions which means carry on get it done you can say uh approved with
exceptions and just list the things that you want change it changed and tell them to carry on or you can reject it and ask them to redo the submittal and the number of resubmittals on the project was extremely high and a a big part of
this um and you tell me to shut up if I'm going into too much detail but a big part of this was a lot of the materials and products that were in the specifications for this project are no longer cons are no longer made so they had a a very specific list of what was
supposed to go in that building a large number of those items are no longer manufactured okay so who who gets to choose then who gets to choose what materials now I'm going to replace it with I'd like to know that you know I I I I do want to follow up on that but you
said that there was two items and that was number one can you can can you get to number two real quick yeah sure the second one is exactly what you just said of I think that there has been some uh labor shortage issues I think that a lot of the subs that are that are on this project are working on other projects as
well and to try to get subs in this area to show up and do what they're supposed to do is very difficult y um so as someone that whose brother's now a general contractor whose dad was a general contractor you know I I can remember my my father saying repeatedly
you live and die by your subs if your if your subs aren't showing up to work it can it can ruin a project and it no fault of your own right so hearing from the professional that we we've hired this isn't something that we should lay at the feet of the contractor it's more
hearing hearing from Cliff tonight an issue with the architect being unrealistic with the material spe ifications can I just say this didn't occur since December the 9th though this has been going on for two years okay but I was led to believe on December the 9th
I was antsy I was a little but I didn't say much I just I went with the flow and said okay you know what it is best behavior to let them go until January 31st and this be completed but now instead of just telling me look we are running into some complications like
that I feel like I've been deceived like January 31st really wasn't realistic back on December the 9th because it's a matter of interpretation I think on some of these things that we're talking about yeah cliff in your professional opinion why
is the AR is the architect just refusing because these materials are no longer available then why 500 you're saying that's extremely high what is that indicator of no no it's it's not unusual for a $7 million project to have 500
submittal so re no no there wasn't 500 rejections well that's what I heard you say so I'm s there was 500 submitt a very large portion of those submitt of switching materials yes ma'am oh okay were reject
were rejected by the architect which meant the contractor had to find a new source for the materials and then submit that to the architect for approval and so I I mean uh this the signage is a you know an easy example the the signage inside the building had gone back and
forth between the contractor and the architect several different times how did the city council get become prior to today right now I'm not aware of that was even an option so how does that how did he determine what he wanted to
replace that with how did he know that that what the five of us would have chosen yes so most of the time we would discuss that at our bi-weekly meetings and so we've had bi-weekly meetings I think we're on number 61 or 62 or something like that so a lot of it had to do with colors of materials so let's
say for example the tile that they had specified is no longer made the contractor would select a different manufacturer but the city would have to choose the color of that tile from a different manufacturer and so that would come before Kobe or Zach or the previous
airport director that would come from you guys to me that's kind of benign so is there anything more significant than a color change um well the the roof the roof was a good example was it not yeah the roof was an example uh the contractor
actually ended up using a heavier uh thicker metal roof than what was in the specifications and there was a lot of back and forth about by the way it looks wonderful yeah yeah there was a lot of back and forth about the Florida building product approval codes on it and so we were able to finally get it
straightened out but it's it's just been a there a tremendous amount of paperwork um there's 58 rfis on the project uh which is a lot of rfis for a project and so you know you're asking my opinion on
where where the delays came from uh a lot of it came from uh you know uh shortage of Labor and uh you know a lot of uh specifications that um for materials that weren't readily available
would be my two answers and one of the the big ones also was because the terminal wasn't bit out that the plans that we were say it was given from from our engineers at the time avcon in conjunction with architect did not didn't account for that so when we didn't bid the the terminal ddb had to
work with cliff and Engineers to redo the whole side of that building to close it off because avcon did not provide to us drawings shown without the hanger so essentially the drawing you got would have had an open hole inside building so they had to go in and take time to create all that and get approved well
not only that but avcon also provided us with less than 100% complet construction ready drawings and that's why're that's why they're no longer with us so where do we go from here because I just as with lay in eyes
see that it it's another 60 90 days in my opinion and I'm not in the construction I'm not professing to be but I mean if that was my house I it would take a while for the folks to get through my punch list but where do we go from here I my opinion is we we let them
we let them continue to work I I do think that there's a distinction at this juncture between where the city's at with the airport and where the city was at uh when it when it came to the hall of Brotherhood the Hall of Brotherhood work was stopped money was gone we were we were out of money and I think that
that that is completely and wholly different than where we are today we're we're in the final stages of a punch list and I think we should we should let them work I'm not happy I wish I wish it was open January 1st I wish it was open back in November when when we were told but I don't again I don't see this as
something where the the contractor is sitting down on the job if anything I think that based on what we've heard tonight the delay comes from right there what does that say I don't know that's the architect oh based on his his I
don't know testimony to me there's a lot of back and forth I I was privy to to the whole back and forth with with the the metal on the roof and how the architect was just being very obstinate about a single Florida bu building code
had it been tested or not and it's like time out they're putting a thicker gauge metal than what was specified why are we arguing about this like that that's and to his his testimony tonight that's what brought in on these delays and you when you
multiply that out by 500 that's why we're in the timeline that we're in we need to have a workshop on this I mean we can go all night I can just tell you $8 million I want to make sure we get a great product our
taxpayers question Cliff I'd like to be invited to the whenever you do these two week bi-weekly meetings I would like to be in the room when those occur could you please put me on the list when you all meet be happy to you and where it's at because I'm going to show up because
I feel like well we need to make it equally available to each council member otherwise it's going become a public council meeting however we need to do it because I would like I would like to be there because I want to make sure that the little things
are I saw today get taken care of but is that not what we hired him in duberry yes it yes it is but I'm just saying you know maybe my maybe my interpretation of these things are different than everyone else's because I well we have we have so
the bi-weekly meeting is um is me uh do rep representative a uh contract compliance specialist from uh MTN and I might change my mind when I look at the punch list I haven't had time to look at your punch list and you're going to supply me the one that so I might change
my mind why don't we get the Council on with the punch list Cliff if you would get with Kobe give him a synopsis of that meeting the next time it happens well we already have some go Andre Andre attends those meetings well let's get Andre to give us a synopsis circulate to the council and
then M and does he go to every single one yes well so and has he gone to every single one it was zations now 10 yeah it was Zach prior to prior to this yes ma'am so we held held the last meeting last Wednesday out on
site the next meeting is next Wednesday at three o'clock and we normally do it here at your H conference room the small one or the one in the back back here so all right I think that's our next step then get her that punch list immediately and when does Mr Dominguez
going to get us what he promised today at the podium did you ask that Mr Mayor he can coordinate that with cliff and Cliff can provide that to staff I'll be happy to get with him I'll be happy to get with him and Kobe's got the the same thing I printed out I think is what Kobe might
have and it might be just because I asked uh today but I what I forwarded is punch list from DEC 12 okay that's the old one one that's perfect that that'll give me okay Clarity on all right am I
off base or is there more okay thank you thank you thank you all right you gonna take it from here K uh that's it mayor I'm talking about I'm following up on this oh yeah yeah okay all right thank you m all right we'll go to Mr Wallace our planning
direct Zone 3D one evening Council okay this is a site plan 2024 dp-03 for 331 South Commercial Park final
plan it is located directly behind the beef for Brady complex it contains 14 individual Lots uh all the infrastructure is private and is
accessed through a an easement that runs along the south side of the beo Brady complex so you've got yeah if you look at it there on your screen um all that as a private uh
access and utility easement so there will be a master meter at the rideway line but everything within this is going to be um completely private um none of
the city's responsibility not with the roadway not with the water not with the sewer lines um as each of these Lots develops they will all be brought back before the council for your
consideration um much like what we've been uh approving down at the base Rings development um so this is a a private development utilizing City Utilities but
uh City Utilities that we have no responsibility for up until the rideway line and at that point it uh converts to the the applicant is the road on the west end is that private or is that the
road on the west end if we're um you could drag that across the screen a little bit there you go drag it so we can see the other end there you go yeah where what is that on the end tension B isn't
it yeah think just drop back there does it go to a retention Pond Chris it I'm trying to figure out no is that a street is that just a buffer or what is that that is a this right here is a turn around for the fire department okay and
then the detention Pond is back here the Far West okay got you yep and that will be private gotcha okay so what I'm asking from the council tonight is a motion to approve the final
plan um understanding that this just approves them putting in the infastructure and then as each of these Lots develop um it will be BR brought back before the council for uh approval of
each of these 14 Lots uh two questions was this uh presented and approved by the planning board and what is staff's recommendation on the approval it was we presented a preliminary plan to the planning
board and then we presented a final plan to the planning board the recommendation was approval and we've gone through some minor back and forth in terms of the engineering comments since all that occurred but it did not not affect the layout it was
more technicalities um but yes the planning board has reviewed both the preliminary and the final and approved both of those and then your recommendation is is approval okay yes sir okay motion to
approve second I have a motion second uh any questions comment yes sir Mr Valley um has the visibility on that corner been studied and has the traffic and currency been met in terms traffic counts I mean what is what is our situation there we're talking about
trailers and and larger equipment that's going to be pulling out at this intersection now that doesn't currently pull out there and that that pulling out of there is already difficult yeah what we anticipate and Mr Sanders is here um I listed the engineer
on the cover sheet here but Mr David Sanders is in the audience but the idea is that uh the expected traffic flow uh according to their traffic report should be very
minimal um the way this is set up is that they will go in in the morning hop into their work vehicle and then go do their business for the rest of the day come back at the end of the day um we do not expect high traffic
volumes coming in and out of this it's not open for um essentially Public Access it will be strictly for the tenants who are leasing the the
buildings but uh there should be really an insignificant increase in traffic turning that on 331 there what about the visibility at the intersection uh I'm not aware I mean that was not shown on the plans in terms
of the visibility um I mean of course they show be for Brady but because it was not included as part of the um submitt we don't have a whole lot of detail on the property that
B4 bradies is located on is that coming out in the parking lot there next to it yeah M Mr Mayor clay what um when when it comes to this type of development on on a major road like
this um what what are we requiring of property owners and developers when it comes to traffic and traffic studies and traffic impact well we have no traffic impact fees no proportionate fair share No ability we do have to have
traffic studies on different projects as required by the code but we don't have any Financial requirement okay um th this looks very similar to you know where my my father used to have a u his office right for for a general
contractor and while I do agree with the assessment that in general people are going to show up in the morning hop in their work truck and then leave it's not unrealistic to realize that with this being offices for more than likely construction and and the like that
you're going to have deliveries occurring there on a regular basis for material so did we anticipate in this there being adequate space for you know a semi you know one of the day trucks to be able to pull in there make
a delivery go to that turnaround pad and actually come out did we did we anticipate or or calculate that they did to not they did not provide a a what we call like a turn analysis U which we require sometimes
on um for instance the the gas station suntop was the last one where they're bringing in big fuel trucks they've got a tight turnaround um you know I'm I'm going to defer to Mr Sanders here although I think he would like to sit back there
but if uh maybe he can answer that question in terms of the size of the vehicles that are be going to be coming in and out of here well what what I'm getting at is you know I I think as a city we've we we have a prime example of the Dunkin Donuts right regularly observe semi stopping on 331 to make
their delivery because they they can't a truck can't pull in there make the delivery and pull back out because it's just far too narrow yeah and as I think as a as a council it's on us to to make sure and anticipate that that kind of thing especially on 331 where traffic volume's
already only get to increase yeah so I I would hate to start seeing not only semi stopping for Dunkin Donuts but then suddenly semi stopping right there in front of you know beefa bradies and all the traffic that's already going in there you know because they can't get in there and turn around in in this
development behind it yeah and that that really is an Enforcement issue as well uh if you're blocking a lane of traffic on 331 it's yes enforcement is the Band-Aid that gets applied after the fact if if we're not thinking about it ahead of
time now when we're approving it that's on us yeah go ahead I was gonna withraw my second all right we have a motion a second for discussion okay have a second all right so I think there's a couple things that
concern me one is the turnaround for for large vehicles I think that's problematic I think putting it on the individual uh Parcels is not realistic because you're going to have an individual development order for each and every single parcel which means You' have to require the same amount of
access for every single parcel um and I'm concerned that we're not getting a good analysis of the intersection at at 331 because it's not technically part of the project and so they're able to bypass the conversation where I think you really need to be discussing that vehicle traffic in and
out on and off 331 which is where the greatest danger is for the public especially going through you know because you're coming adjacent to the parking lot and and having exited there the visibility is difficult the slope of the road the vegetation I mean it needs to be trimmed up a little bit in some
areas the triangle's not clean but again because that project is not using that parcel for the for part of its uh development order that we're looking at it's not getting studied and analyzed and that's my concern I think you know I would I would either look for a
recommendation on how to bring it back addressing those issues at a minimum um or you know otherwise I have I have trouble with it in terms of access there how large are those Parcels I know he said you said they were 14 but are
are they variety of sizes or similar sizes uh some of them are about the length of a a freight truck oh I'm sorry a 18 yeah and I don't I think Mr s it be a good time for you to come up
here to come back and explain we tra currency yeah need okay so they'd like to have their engineer come so we make a substitute motion to continue to a date certain
we'll do the next city let's do um rather than do two weeks let's do 30 days out for the second for what will be the second council meeting in April so I'll modify my motion as such a second all right we have a motion second any
other questions or comments about this I just want to be clear about what we're addressing we're addressing the ability of of semis to get in and out turnaround and also the safety at the intersection of 331 even though it's not their partial it needs to be considered yeah
okay I will get with the engineer I'm sure Mr sers will as well and we'll be back um at the end of April before we do that can I just ask another question is there only one way in and one way out so it's not like uh they can come in this way
and go out on the other end okay thank all favor say I I I I I I I Carrie and I'll see you back in 30 days all right Mr Wallace while you're still with us we'll move right on to 4 A1 which is a
second reading on a land use mayor both of these public hearings are Quasi judicial in nature as it is a small scale Amendment with a companion resoning anyone wishing to speak on these items including staff needs to be sworn at this time please stand and raise your right
hand see it's just you Mr Wallace do you hear by a swear or affirm the testimony you present will be the truth the whole truth and nothing but the truth I do I'll Fast Track that one for you mayor right go ahead okay this is the second reading of 2025 D
ssa-3 it's Daryl Hook's request to amend the future land use map for property located on First Street uh it's currently zoned um has a County zoning of Municipal uh because of the
annexation and it retains its uh original City designation of low density residential and his request is to rezone this 12.6 acres to medium density
residential so I would need a motion from the council tonight to approve the second reading of the ordinance M second I have a motion second question comment you're the only ones warning Mr
Wallace all in favor say I I I I nay I I Carrie thank you very much we need the same motion on let let me do the reading first all you can read them back to back if you want okay do you have numbers yes sir3 let me uh let me do this in first
that way I catch my breath before the other one all right ordinance number 983 an ordinance adopting a small scale land use map Amendment of the city DEC Springs comprensive plan changing the land use classifications repealing all
ordinances in Conflict here with providing for severability and conflicts and providing for codification providing for an effective date thank you now you want to Second reading on the uh zoning zoning map
need a motion and second of that as well so moved second I have motion second any questions comments same property zoning anyone all right all in favor say I I I
I I Carri go ahead Mr W second can hear I'm finding it all right and this will be 9 84 yes sir okay ordinance number 984 it's an ordinance adopting a zoning map Amendment of the city of Def X Springs
Land Development code changing the zoning designation repealing all ordinances in Conflict here with providing for severability and conflicts providing for codification and providing for an effective date thank you Mr
WS okay and thank you all right we got request to be on the agenda FL Trail Association who represents that okay good job good job that was quick thank you sir good evening Council
euri Matthews with the Walton County Economic Development Alliance I'm here today to talk about an exciting project we've got Mr Austin Burton and team from the Florida Trail Association here to talk about our new designated status as a gateway community um I did send out
some imagery today on some of the the kiosk photos and what the program looks like just in case Austin had not integrated that into his PowerPoint um so I'd like to introduce uh Austin Burton who's got a A Team here that includes a a representation of our local
chapter as well of the Florida Trail Association so thank you for bearing with us on this project it's taken quite some time but I think uh the product is here in it's uh worth being excited about thank you good evening Council uh my name is Austin Burton so thank you again for uh
taking the time to hear us out and everything um and so I did have a PowerPoint but it's totally fine if it didn't uh make it in the rounds and everything so great stuff wonderful all right um so again I serve as the Gateway Community coordinator for the Florida
Trail Association uh I took on this role late in August uh so coming up on that first year and so just kind of an overview of what the Florida National Scenic Trail is so we are a 1500 Mile Long Trail that is that orange line that goes through the entire State of Florida
and so depending on how you look at it starts in Fort Pickin out in um uh Gulf Islands National Seashore and goes all the way down to uh Big Cypress National Preserve and um every year we have about 400,000 people who just step foot in the
trail but that's honestly probably a lower estimate of how many people end up using the trail and so um we are one of 11 nationally designated uh Trails so a lot of people are familiar with the appalachin trail um and so we're one of those and um every Floridian is within
at least one hour of the trail throughout the state and so that's a really exciting opportunity and so then to speak on the Florida Trail Association we are the nonprofit partner that manages that trail and so we work alongside the US for service um and so we have 19 Statewide chapters the local
chapter in the area being the chak to hatchee chapter uh which we do have a few dedicated volunteers here in the crowd tonight um and we have over 4,000 Statewide members as well um and then this year alone we had one of our most successful volunteer periods that we've had as an organization we had over
32,000 hours uh equating in terms of a federal uh estimated value of over a million dollars of of volunteer input and so this was especially uh pertinent to you know the hurricane Devastation that we fac this past year um and so it was very exciting just to see community
members from across the state really rally behind you know the impacted areas of the trail and impacted communities and everything um and then so to speak on the Gateway Community program this map right here all the little kind of starred towns are where all the other communities are so y'all have just
become the 17th Community congratulations there you go um and so Statewide over uh 640,000 people live within Gateway Community ities and so this is a really great opportunity to really connect people to the outdoors and then specifically the the Florida
National Scenic Trail and so we're always continuing to grow um we've gotten to a point where entities and cities and communities come to us uh to really you know make their case and they've you know seen this as as a a benefit you know in their conversations
with other communities and they really want to you know become part of this and so it's been exciting to see that growth happen and so a couple of things that we offer for uh Community Partners is we have our passport program and so this is our way of highlighting you know local
businesses cultural sites you know Heritage sites different things like that and so especially with the town that has the oldest library in the State of Florida and the oldest hot dog stand in the State uh I think those are two uh fantastic uh opportunity areas for the
passport program um so right now currently we also do have pea uh Baking Company and Fishers Pharmacy as part of the program but you know we're growing as well and so um and again we're always looking for more this is something that we don't charge partners for this is something that comes out of my budget um
and it's just like a really neat opportunity for people to whether they're hiking throughout the state you know someone who's T you know undertaking the whole 1500 miles just a cheap little souvenir that they're able to go through all the communities and have or whether that's families traveling across the state going into these communities and just having
something to share you know across the family so next SL please and so then kind of zoom out looking at outdoor recreation as a whole so these this big b number uh comes from
the outdoor recreation Roundtable and so Florida comes in at second in the nation just behind California at outdoor recreation being valued at 57.8 billion dollar um and so this is not just you know the Florida Trail we play you know
a part in this but this is you know hunting biking you know swimming boating different things like that and so um I know with defc springs y'all do a good job of highlighting out Recreation with lakefest and that's really exciting to see so this is something that when we've made the case with other towns or you know the Florida
delegation and Congress that this is something to you know continue investing in um and we've really only seen this grow since uh they've began uh to essentially measure this back in 2012 it's only gone up in the State of Florida and are you know across the
entire United States it overall recently uh the outo Recreation industry just surpassed the trillion dollar valuation Mark so it's about $1.2 trillion right now thank you so um and I also just want to give a big
shout out to our partners uh at the Walton County Economic Development Alliance they've been patient with us with leadership change and just kind of a busy work season schedule to get this you know ball rolling and everything um but again with uh Mr Matthews um you know been great partners with us and uh
Mr Poston as well and so it's been exciting to work with them and get this ball rolling on that and so if y'all would have any questions anybody in the you know the audience tonight uh my email is right there if they would have any questions about anything um but I do want to pass it off to uh Miss Brandy who serves as the Panhandle region
coordinator so she's been very instrumental in making sure that a lot of this hurricane recovery action gets finished and so I'd love for her to be able to highlight her work all right thank you thank you good evening Council um again my name my name is Brandy and I just want
to say thank you so much for allowing us some time to speak this evening about our association and the work that's happening um through public lands so um my name is Randy Diesel and as as Austin mentioned I'm I'm the Regional Trail program manager for this region so my
purview is from Pensacola all the way to Swan region so the entirety of the Panhandle region which is about 400 miles of Trail um I may be a little biased but I think this region is particularly special for um a couple of reasons that that I'm I'm going to share and then um pass it off to a chapter
volunteer who will elaborate more on on the impact so um part of my primary role as the Regional Trail program manager is kind of boots on the ground I work closely with the volunteer chapters and in this region we have five um the one that's in your backyard is chak toachi
chapter um they have uh have some long-standing volunteers a lot of roots in this region a lot of passion um and along with them I also work with land managers um and that's anyone from a state agency to Federal to private land
owner we have about 17 land managers to this region um perhaps the most notable is right in your backyard it's eglan Air Force Base Jackson guard um pretty significant piece of land there uh almost 500,000 Acres um and I'm happy to
say that about a 100 miles of trail goes through egin so again very special um I also work to close uh Road gaps so in our Trail we do um have continuous piece of Trail through through most undeveloped lands but we do have some
Road gaps that we're working to close um but again I just want to Echo what what Austin said e the Florida National Scenic Trail is um quite unique and in its existence as being continuous piece of um Recreation that connects a myriad
of public lands and private lands and really showcases the best things that Florida has to offer and um and I I think that connection piece is what makes it special and that has a lot to do with the people so you know when we're talking about natural lands and
recreating in them there's people behind you know these lands that are that are working on in them and there there's that um you know symbiotic relationship that has to happen to make sure these lands are continuing to be healthy and maintained and that goes with you know
hurricane cleanup we had quite a year of hurricanes um through this it was most of the impacts were to the east portion um from Big sh State Park to Twin River State Forest we um had about 75 miles of
continuous trail that was impacted heavily impacted to the point not passable like down trees on top of each other tree on Tree on tree um that only was able to be reopened through this season just the short four month season um of volunteers boots on the ground
doing you know utilizing chainsaws um various equipment um you know dangerous equipment and they did it all safely no injuries reported and we were able to reopen all of the trail this season which is very significant um so I I
can't I can't like emphasize enough the impact that the volunteers have and to make sure this Trail is is usable and and safe so um but getting back to to Egan again it's in your backyard um right off 331 Egan is special in the
sense that it is a Sentinel landscape which is a designated federally designated partnership between USDA um DOD state agencies and other agencies and that is to work basically combine all these entities together to make sure
that there's protection and conservation happening of these lands you know basically everyone's working towards the same thing so why don't we piece them all together um but you know I'm also a veteran I'm a Coast Guard veteran and I often view military installations as
very secretive and you know insular and um I think what maybe the larger public doesn't understand or realize is that we have a couple of military bases in our state that the floor Trail does traverse through and you're able to recreate on which is really awesome um I don't know
how else to put it but um egin being unique in the sense that it's also home to a lot of these you know rare species it's a hot spot for different Florida natural habitats and communities and it's really you can't experience that anywhere else so the fact that it's in
your backyard and um it is accessible through user permit I got to throw that in there um it's that's significant um but that also again that would not be possible without our volunteer we do have a couple volunteers or the chap the whole chapter itself um that work
closely with Jackson guard which is the natural resource um unit that works in egund to ensure that Recreation is is happening safely and and permits are being followed um but they work hand inand to ensure that we have public
access to to egund as as a trail so um with that I just I want to pass it off to Jim Wilson who's the chak toache volunteer Chapter Chair and and again thank you thank you thank you members of the council and public um appreciate the opportunity to talk with
you about about Florida Trail the um you know I um I grew up in North Florida in in columia county and then I spent uh most of my adult years in uh in Texas last 20 years in Houston at the Herman
Hospital and came back and retired and moved to Santa Rosa Beach and I had the luxury of time which it really is a luxury but after a while you began to look at satisfaction and purpose of what you're doing and I I met the organization here members of it they
were like-minded they like nature they had a lot of skills um they recognize the jewel that the trail um provides Us by the Creator and by and for the State of Florida and so it's been a it's really been a a great
opportunity for for me really uh as the I'm I'm chair of the chache chapter we uh provide Trail maintenance for Okala and Walton County we have over 100 miles of trail goes through egland goes through the negoi which is now Land
Conservancy so all the way down to through 331 81 down to 20 uh the trails don't take care of themselves uh uh we got wind we got I mean we' got rain we' got sunshine so the grass is growing the vegetation is
there we got a lot of wind a lot of trees uh they tend to fall down the trail is kind of a magnet for the for the trees our training comes from the US Forestry Department a forestry service and it helps us we have to be certified
use devices like chainsaw uh and the Moors and all that but um back to um defc it's it's great to have a a community like this U I don't know how many times I'll be
talking to people about flid Trail and they don't know we have a Florida Trail and it's the only National signic Trail that's in within just one state so having a kiosk in Chipley park it gives us a just one more you know chance
to get exposed and to let people know that you know we are here uh it doesn't cost anything yes you have to have a permit to go on the egin but for the most part you can get there easily can take a family we have activities uh throughout
the year uh that provide supervised Trail for young people for all all anyone basically because you know our mission is to keep the trails safe and fun and um again you know we really uh
we appreciate this but sometimes the you know talking about Trails gets down to nuts and Bows but I think human stories also help uh show uh what the trail can mean to just not not just wildlife and and uh plants and and animals but to
human beings we have a veteran in our in our uh organization spent 23 years in the military he worked with tier one U operatives which means that these were Special Forces going into campaigns he's a
videographer he recorded those campaigns and in that recording they were you know uh our own people and and enemies I'm sure the recording was not just the objective out there events but also the recording on
on his his heart when he got out he had severe pstd uh a lot of anxiety obviously and and and Military wounds he began to hike he found that the the Solace the beauty
of the of hiking and hiking in places away from urbanity getting out the sights and smells of nature uh was was healing for him he meant members of our our organization he liked the Florida
Trail uh he joined us he's bought bought over 100 Veterans into the uh Trail as a as you know conflating his own experience with um helping to
organizations for suicide pre prevention people in the military feel isolated people who just have um difficulty in you know uh coming back into and assembling back into the to the um to
life so um you know I think the trail is office experience is very you know Diversified very different for different people but it really is you know it's it's a real treasure and so it's our hope that this uh the exposure here in
your community won't be like a soap bubble bubble that'll disappear but more like a sound wave that's just going to reach forward and out into the future I appreciate your help you don't mind if you give Cindy that G right next to you your information that we can contact you
I've got Austin I've already send him a message you well thank y have any question go ahead yeah I just gonna say this this is a there's something we've been talking about for a while I'm so glad to finally see this come to fruition because we've actually you know I've actually started to have several conversations about businesses that have
been talking about hey how do we locate you know a business that's tied to Trails hiking Outdoors activity and they want to know where the trails were going to be now we know we don't have one coming right to town yet yeah but we would like to certainly develop one and that's been part of our TDC conversation
this is exactly what we were talking about at our TDC Workshop is what kind of business do we want to see and what kind of assets do we want to see uh for our community you know this is a great way for our kids to get Outdoors low cost and also creates business opportunities for people that want to come into town
whether they want to be tied into just the hiking par or tie hiking into you know the the river activities that we have uh kaying YOLO biking and other things so um I've been on the trail in several parts mostly in the GOI um having worked on the Bia Center but also
out by Boy Scout camp you guys go through Boy Scout camp as well yes um been on out there and then Jason to egund in a couple spots but um it's an amazing asset and we have we do have the florid Trails but there are some other Trails on the south end which are fantastic as well but the Flor Trail is
a specific Trail and it's a wonderful asset just like our national bike route that we'll talk about next thank you so much any other questions we have a I do have a meeting once a month and um we're on meet up people can find out you know
when uh when we meet again as volunteers uh we need people we do Trail maintenance and we do activities we'll be doing did a hike uh and 2026 and we'll so be looking for you know to bring those businesses get corporate
sponsors and also really to be an ambassador for your great city thank you thank you so much M mayor I just want just want to ask you if you would make contact not not just with Cindy but with our Pio because I would love to see your information your meetings and such
shared on our city web page and Facebook page as well awesome all right thank you very much all right we're going to go to Citizen comments this time if you have a comment you come to the podium we give you three minutes please state your name if you're
representing organization state that as well oh good afternoon uh Anna Cogdell I just have need some clearance on we're talking about the special events application so is there now a $100 fee with that especially if it's
like for a parade or something no ma'am um so the vent application itself will still remain free what the council was talking about was for parades in particular having a $100 fee um to cover the cost of the street sweeper so it seems to be the council's direction that street sweeper needs to follow behind
parades to make sure that's cleaned up properly and so what we would do from a policy standpoint which what we bring back is what the mayor and I already do in terms of facility rentals which is in code um we have the ability to wave fees when dealing with other government entities nonprofit organizations and I believe there another caveat if the
organization partnering with the city on an event so that is that's what the fee is associated with is the parade but the cleanup of it on the street sweeper okay thank you anyone else all right we will close the floor
for comments and we will go to Mr Valley with h 8 A1 thank you mayor uh so I'll try to keep this very brief so Adventure Cycling Association is an advocacy group that promotes uh bicycling and they have been uh working on the uh National bike
route that runs along 90 uh as part of that they've been working with theot to identify routes to make it safer for cyclists and to identify safe routes for the cyclists uh they had come to the city in the past requesting uh a a resolution and a letter of support uh
saying that the city was okay with cyclist using the roads uh as they were already coming through on 90 and we already have cycling as part of the activity that we do on a regular basis and we were already developing a trail of what we asked is that or what I asked is that they align the trail that they
are proposing with the trail that we are already designing and working on fdot with so the request was made before they wanted to come in along loop around Crescent loop around certain areas use East Main things like that um which I understand why it was happening on
Second Street for safety reasons um but really what we were trying to do is get Unity with what we've already already got going on with fdot and this multi-use trail that goes all the way across the city basically so um what I requesting uh and what I'm making a motion is request the council authorize
a resolution and letter of support for fdot for us bicycle route uh 90 realignment through func Springs in correlation with our fdot suntrail project second all right I have a motion to Second any questions or
comments question uh it would be the path that we've already identified it's part of our fdot package is funded for about $7 million I'm very happy to brought to the city uh and that starts at the end of Baldwin uh where it comes together uh goes from two
lanes uh in the city well where 90 comes down to two lanes at the end of Baldwin so instead of staying on the five Lane portion through town and then going on the 331 portion they would come along Baldwin they would have an option that they would loop around the lake uh but essentially it goes long Baldwin all the
way to the end of Baldwin where it comes back out as part of that when we do develop the further portion of our fdot project with suntrail it would connect to the liveo portion and eventually go across to the airport and the idea is that we're aligning this route and the signage that goes along with it with
that entire project and not just where they want to just come in randomly so I had a citizen asked me before before for the meeting about safety on Baldwin and how that will be addressed with bicycles and
traffic um yes sure so bicycles have the right to share the roadway uh they we cannot prohibit them from those areas unless it's a high-speed Highway and us90 is already a uh National bike route so I would rather see them on baldwi one than
I would on us90 where they're competing with semi and very very dangerous vehicles at high speeds um in terms of safety they're required to follow the same safety rules that any driver on the road is but again they have the right to the road um and we should be providing
uh the safest routes for them to follow rather than putting them in dangerous locations so the Highway 90 we talked about this way back when we were on Main Street board um of basically three laning 90 which we all know is way way
way down the road if the middle if the one turning lane in the center and one directional Lanes right on in the downtown district at least through through there we know that's a long ways off and that could be made safe for bicycles but again that's a long ways
off and this is something we would kind of want to get doing correct so the complete streets road diet uh and the other one that goes all the way through town are actually two separate projects they're going to work together to improve the safety Crossing 90 and to improve our business districts
opportunities in terms of uh getting the traffic at at a comfortable level we don't know it's going to be three lanes it might be four lanes uh it may just be that you eliminate the shs for safety reasons which actually would help our businesses a lot uh because a center turn lane just makes it harder for people to cross north south and the
width of the road can change so this can still change in the future in terms of where the bike routes go so you might find that you're better off keeping them on 90 in the future when you make it safer uh but that'll that'll come down the road that's not that's not something we would decide now right now the safest
place for them is a long B one uh and again we everyone has the right to use the road as a public right away um so unless we want to change the speed limit to 45 or 50 we're we're we're going to have bikes on there thank you yes
[Music] ma Melinda Henderson resident of the city I'm glad to see this but I have a question question I have the impression that I used to see many more of these bicyclists than I do now um on Circle
Drive we were always throwing them water and inviting them in to church or to have food or that kind of thing so are we seeing less I don't have any counts on that uh we are still a national bike route one
thing that we did notice is that during Co it it really changed um we really stopped seeing folks right then uh same as the train um I mean just everything seemed to cut off um we are certainly seeing a lot more heavy traffic uh to
the west of town on uh on 90 and that's a concern uh but in terms of the the total traffic I don't have any counts on that we can ask for an estimate there is currently a um a bike P plan that we were able to bring forward at the TPO
and get funding specifically for a update to the bike plan which is regional and there is a regional committee for that which I would recommend at least someone from defunc getting on board with um this allows you to u to suggest bike routes and and
paths and and safety measures not just along our section but for basically from Tallahassee to to Pensacola and that's a regional bike bike route committee that's available at the TPO and they're always looking for members there is an update to the plan coming uh got that
funded recently so it'll be happening in the next year or so it would be nice if you could have a place for them to primitive Camp as part the church property for that but can't well we got some regulations on that lately but uh in
terms of in the city but certainly camping along the trail would be an option and again this is part of that TDC conversation that we had we need to start the conversation about the bike pad and the trails at the same time so we can tile this all together in terms of how we bring people into our
community in different ways and how we get to use more of our community in better ways so again this is a bigger thing but until we get people from town sitting on these committees that are Regional that involve the bike and pedestrians which are the trails and the bicyclist you know we're just not going
to have a voice but uh you know we need to have more help from our our folks to get get on these boards get involved any other comments I do remember remember a group of bikers that came through at the farmers market one Saturday and there was a large group you
might remember them one of them was the owner of one of the major league baseball teams I think know that and they came they came through and they bought stuff from the vendors downtown and ate in the restaurants and and got their energy food and on their way they went yeah we had a fairly recently we
had a large Road group come through town Loop the circle and go back out and I know they came out on live but I think they actually were risking themselves on 331 but that's up to them yeah yeah all right any other comment all in
favor to say I I I I I hi I Carrie thank you very much uh before we go to uh the next I'm gonna give it to Kobe but anyway youri um yes sir in regards
to the U Ral Renaissance hey it passed at the house uh unanimous uh while we were here tonight so that's awesome yeah so the guys texted me on the way back so um I think uh there's going to be some exciting things to look forward to there I've got a draft uh of an email that
I've been working on to kind of get out to everybody um there's some things that we're not going to be eligible for there are some things we will a lot most of it we will be eligible for so um keep an eye out for an email from me coming out with that come maybe share with us what
that means yeah feet on the ground yeah yeah essentially essentially there's just there from a legislative standpoint there's some leadership that cares about rural Florida um and I believe I've told you before but if I had if I if I hadn't I apologize there's three rural
designated areas in Florida and um I believe it compris uh comprises of 29 counties so we are the furthest west County north of the bay um and we'll probably uh stay that way for some time
right now the legislative uh definition is a county of 75,000 people or less or a County uh next to a county with 75,000 or less below 125 so we're below 125
next to a county with less than 75 so that allows us to continue to maintain that position uh and it's exciting time so I'll get that email out and if you'd like I can come back and give some more details or maybe even bring out the guys from opportunity Florida and talk about some of the things we're seeing there thank you very much yes sir okay thank
you thank you thank you all right all right Mr K got any comments just two mayor real quick um tomorrow we will be closing on the well Tim property with Mr Hall so we'll be taking care of that tomorrow and then uh the bit the
property over here off of Baldwin that y'all approve the ITB on that has already been put out but uh it will close on April 17th so we receive those bids and anything we receive we'll have to the council at the second meeting in April so but I didn't mean to skip you did you nothing tonight you're good okay
all right we'll go to Mr Tony um really I just wanted to U thank everyone for coming out and supporting trails and and the bike ped uh that's a big deal uh it's a very important project I think it's going to really bring good things to our future uh you know keep paying
attention to the TDC stuff if you can please participate in that um hopefully you're coming from Dunc to represent for us but um even if you're not just show up as a resident uh but otherwise it's a honor privilege to be here as always thank you Mr be yes sir I want to take a
moment and update the Council on um the recent activity at the U the Eda as far as part of our my obligation as the representative there uh so we had our our regular meeting and our annual meeting um many of you were were there uh thank you for coming out to that um
but at the the regular meeting we uh cover the uh shared access for the Emerald Coast motor club uh and the Woodline industrial park so they they approved approved a tentative deal there uh where we will gain access to uh uh some RightWay at the bottom of the
industrial park which would actually make for a better road which would then open up U more of the parcels in that Park uh the way it was previously previously designed it actually ended up going across a lot of wetlands so it would have been very expensive and would
have actually limited the the usefulness of those Parcels but by basically accessing it via the southern uh border of that Park uh parcel uh in conjunction with the Emeral Coast motor club that is tentatively buying those Parcels we we'll gain easement there so that that
was I think a positive step in the right direction that was approved um we also approved uh new uh branding for wonderful Walton uh I noticed Shah had the the new name tag on with the new Lo logo um and then we just took care of some
regular business um I do want to recognize commissioner Gladwell is in the audience and he will be the new chair of the Eda um starting with our with our next regular meeting um and then we elected uh two new uh seats from our from the BLC is that correct to the
executive Comm to the executive committee correct yeah so uh that's kind of a synopsis of the activity also Uriah briefed us on uh a couple of leads that are occurring out there at the uh the Mad industrial park so we've got some good activity going on there and um
things are are moving and shaking did I cover everything can can I just comment on the the logo I don't know if you all saw there's a a blue circle on the logo and can you guess what that's that's about d d that is that is our sort of
you know Ode to Lake defunc and uh and you know really again I I say it a lot in my conversations you know this community is really the center of Walton County and it's got such a special um attribute to it with the lake and the uh
the cultural story and I'm sorry I'm sorry sorry and so and and the the reason we kind of went with this idea of of being wonderful Walton is a lot of uh a lot of our aspects of our community are really quality of life and some of the
wonderful attributes of our community and when we're competing against other communities being able to sharpen that edge and say well we've got the you know number one or number two School District in the state depending on what what scoreboard you're looking at um we've
got beaches we've got the tourism uh element we've got uh the high veteran population we chose to go with a red white and blue theme um and I think there's just so many things lining up that uh are all gonna kind of coales uh to be just even a more wonderful future
so it's exciting thank you thank you Todd for that update it was great thank you that's all I have m m like to congratulate your and thank him on the that annual report he did an excellent job with that and also for commissioner Gladwell for his support as
well I this past week I as part of my regular job from day to day I had I had the opportunity to go out the senior center for just a few minutes and while I was there it was just like pure life for all the elderly that were there um they were out dancing doing Lon dancing
just hanging out and having a great time the parking lot was full um and everybody was just having fun and it it it it it made me feel good knowing that we're doing good for the seniors but yeah that's all I got married um like to mention the farmers
market this past Saturday they had their tractor parade uh kickoff antique tractors if you've never been to that day it's always in March around the 15th 16th whatever day that Saturday falls on but I think the biggest crowd that I have ever seen at the kickoff of farmers
market and track to parade Kobe and his family went um I don't know if that was your first visit or not but after that parade somebody snapped a photo of down the street from from the clock in you know seventh street right there in the intersection and and people in that
street were just wall to wall so there were there were a lot of people there all vendors had a great day um but a lot of work went into that Main Street does an excellent job all the volunteers they have all the people that help make that work um and city funding it County uh
funding it Mr glidewell uh thank you'all but anyway they do a good job you is doing a fantastic job um we it is an exciting time it just really is an exciting time for our city and our County and we hope we can all keep
working in the right direction I wanted to mention the trails real quick if I can I used to kayak with a group of teachers bunch of men we we 19 of us we were going down to Eon in Bay County and I think we're on what they call the upper Eon and we rounded this B it's the
most Wild Country I've ever seen in my life and I used to work in forestry so that that's that's a wild area but anyway um we rounded a bin and there was a suspended bridge I think it was the is the Florida trail run through that area and I swear I heard banjos
one of the things we do in the summer get kind of hot we don't do Trail me we do K and canoes down the they say that's some of the fastest water in Florida right through there there's a Shute of of really Swift water
that's awesome yeah well thank you very much he had mentioned the senior center I know that uh Cindy's hard recruited a bunch of them to come work for us on some events and things and they're very excited about it you know of course I've seen what they've done and I'm really excited they're that they're going to
join us of course make it a lot easier than working for us but um anyway thank everyone we just call this meeting of J [Music]