All right, >> I'm going to call [clears throat] this uh budget workshop meeting to order. Today is Wednesday, July 29th, 2026. If you would stand with me with the invocation pledge. Heavenly Father, we thank you Lord for
your love towards us, toward this city, toward everyone here. God, we just ask for your wisdom and direction in everything we do. And father, we ask we do it decently and in order. We ask it in Jesus name. Amen. >> Amen. >> I pledge allegiance to the flag of the
United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [clears throat] >> All right. Looks like Mr. Scaners won't
be with us at this meeting. So Kobe, I'll just toss it to you if you want to run with it or we want to go ahead and have Chief come out. >> It'll be to see Marshall first. >> All right. Come on, Chief. >> All right. So, I apologize for the delay in getting some of this information to
you. Last night's meeting kind of helped out seal a lot of this stuff up. So, um, just a quick overview of the packet I gave you. I'm also email the clerk so you can send electronically, too. Um just kind of goes from the beginning kind of our last year's achievements. Um
where we are, what kind of things we accomplished, some things we did. Um each year for over the past few years, we've received $20,000 uh grant money from Department of Transportation for seat belt and occupant safety and vehicles. Um number one, it it helps us
reduce uh injuries in traffic crashes. It also gives the ability for the officers to work um some overtime and actually make some overtime pay and can offset some of their salary stuff. So overall we had uh since November had 429
traffic stops. Um 271 seat belt warnings that's violations that they've had and we've written 20 citations. Most of the citations are people that we pulled over um numerous times and they you know couldn't take the the hints. So,
[laughter] um, we we don't strive for we we strive for being more of an educational process than an enforcement, um, penalty. So, um, officers issued 178 other traffic related warnings and 29 other traffic citations. Um, so it was a to me I feel
like it was a successful operation and we are going to continue that next year. We anticipate getting the same amount. Um, we did our third annual get hooked on fishing, not drugs. Um, you would be surprised how many people in our community love community events like
that. >> We were unable to do the Easter egg and the and the elf hunt this year, but is something we are going to bring back this next year is and people just love getting out. They love exploring the town. They love the scavenger hunt process of it. Um, so anything I think
as a city, um, any other departments and stuff that that people love that stuff. So I don't know if we want to do as a city for some type of I I know like Fort Walton's got the Billy Blegs and they do a they bury a treasure chest somewhere, but it might be something we want to integrate with Lakefest or something
like that, too. You know, you got Lucky Duck, but >> yeah, >> they really people they they love it. So >> why did you what what prevented us from doing it this time? timing and just other things that just were happening at the time that it just so much at once.
If you look around the fall and the winter time, there's so much happening around here in the fall. Um, so Christmas reflections and Halloween and all that, it just it it came upon us very quick and we just got caught behind the eightball. So, >> um, something that we're looking at. Uh,
Battle of the Badges once again is another thing we do at Christmas time. Uh, we raised over $20,000 between us and the fire department. and that raises um either toy donations or money to purchase toys and gifts for our underprivileged children and
it goes directly to children in the city of the Phoenix Springs too. you know, there there's there goes some outside of the Phoenix, but it really it really helps inside the city and there's a lot of folks that do struggle, especially that time of year and and I couldn't
imagine being a child that didn't get something, >> you know, even getting a single basketball sometimes these kids that's, you know, means the world to them. So, >> heck yeah. >> Um, it's a good thing. We we team up with [clears throat] the Matrix. Um, Matrix is a great organization. matrix helps us throughout the year. If we have
some homeless issues or or something like that, we can get them services. Um Candi has been great to me. She answers the phone anytime I need something and and goes above and beyond. So, um grant opportunities. Once again, we got 20,000 in the seat belt occupancy grant. We got
received another $10,000 in the state assistance fentel eradication grant. um that paid for I think it was 5,000 in overtime and 5,000 towards purchase of drugs and stuff. Um we did spend all that up purchasing fit all in our community. Um
it is a it's just as bad as meth as as you see. So um but we are making strides. We are keeping keeping a cap on it best we can. Um we anticipate trying to apply for some more this next year. We just don't know what the state is
pushing out yet. So, um, anything towards drug enforcement in our community is is going to help us tremendously. >> I know Florida's a coastal state, uh, and gets a ample opportunities for drug infestation, but, uh, since they've taken all these big moves on stopping
the drug flow as has [clears throat] that made any difference on the state level? >> So, yes. So you're starting to see methamphetamine kind of going down cuz we're stopping a lot of it at the border, but then you're seeing fentanyl kind of rise a little bit. So
determining what the traffic route is for them to get it into the United States. Uh when COVID hit, we for two months we couldn't find methamphetamine in this town. You couldn't you couldn't buy it. It it literally dried up because the shipping from China to Mexico
>> had dried up. and and DEA even put out a thing saying methamphetamine is about to be hard to find, but heroin is about to be a push. >> So then we saw the heroin and now we're seeing the fentanyl and and that's where it it's it's a crazy market, but it just
it's supply demand and international commerce. So >> yes, ma'am. >> So totally different group than that bunch out of South America. >> Yes. >> Go ahead. >> Quick question. Um it's not as serious as what you're talking about, but uh just the other day a couple uh community
folks had asked me when are we going to do they need they need to dispose of some prescriptions and they've gathered over cumulative years and they don't want them in their house anymore. How do they get >> twice a year? We we actually host an event at the PD for drug takeback. But I
have a big red box in the lobby 24 hours a day if they want to dispose of anything there. if they've got a larger quantity, like you know, sometimes you'll have somebody pass away and they'll have all this narcotics and stuff that they don't need. So, if if you'll just bring it, we'll we'll
package it and we'll put it in. >> And that's what I ask them to do. I ask them to put it in a ziploc bag and just they bring it to me or whatever and I would >> Yep. >> I would ask you if we >> Yep. We'll get we get disposed of easy. So, yeah, we we do it daily, but twice a year we do a an annual
>> See, it's in the lobby. >> It's in the lobby. >> Okay. So there's a you just open a door, stick it in there, and of course you can't retrieve it back once you once it's in there, but >> right anytime or like I said, if it's we've had some where it's grocery bags full of stuff, and >> we'll just take that and put it directly
>> just from the conversation, chief. And I don't know, I'm just inferring from the conversation that it was a a volume amount of what these folks were trying to unload. >> We can handle that. >> Okay. Thank you. >> Question. Go. I'm sorry. Go ahead. So, I
know you think you've done some really good things and you have, >> but if I was going to have to pick the best one you've ever done was Operation Dry Ice and I are you going to resurrect that and bring it back? >> So, it's funny you say that. They are starting to slowly trickle out of prison
now. Um, you know, a lot of them got three, four, five years. Couple of them got maximum 20, you know, some other years, but they're starting to trickle back. Um, >> didn't you accumulate about 75 arrests on that or more? >> 52. >> 52
>> arrests. >> Um, yes. [snorts] You know, of course, the stars got a line. You got to have sources and, you know, prosecutors backing you and some other stuff, but I I can see it within the next year. So, it's we're we're still making arrests
weekly on stuff, but um I could see it coming back definitely. So, >> they have to do the extra dry ice. >> All right. So, the extra dry ice. >> Extra dry. [laughter] Exactly. And then the uh Florida Cyber
Security Grant. Um the way So, we apply for the cyber security grant and we tell them what we need and they basically purchase it for us. So, sometimes getting an exact total on what we got as far as a grant, they just
basically buy it for us. So, um, best we could come up with was 171,421 plus that we got last year from that. We just got this last month notified that we were awarded again this next year. So, I don't know exactly what Lieutenant
Black put in for, but I'm sure it's somewhere in the same realm. Um, as Mr. Mr. Beer Bomb can tell you this technology stuff is crippling on cost, but this definitely offsets a lot of our cyber security stuff, a lot of our firewall stuff, a lot of things that
protect intrusion. And you'll see from time to time where a city will get hammered with a a ransomware or something like that. If they get through us, I don't I think we're worse than Fort Knox. I can't even log into my computer some days. So it it definitely protects this [snorts] police department
as as liability when it comes to that. So >> I had a situation I think it was last year. >> Mhm. >> And somehow it went to the county. I think uh Spires >> Mhm. >> And how does that how do you navigate to
city own? So, so they have they definitely have more resources than us on intelligence and and able to actually crack cell phones and and do certain things and traces. So, >> the when it kind of gets beyond our
expertise, we they more than willing help reach out and say, "Yeah, we'll we'll adopt that and and help you out and work it together with you." So, um they are definitely a godsend to us. And >> some of the softwares and stuff they have, there's no way we can afford it. and we don't have the the volume of
calls to justify $100,000 and and stuff like that. So, >> so they definitely have helped us. >> So, >> um so this next year, the proposed budget, um got it pretty much wrapped up today. It looks like we're going to have a 5%
reduction compared to last year. Last year's we had an 11% reduction from the beginning year. So, we're getting to that point where we're dialing in. We're tuning in. We can we have a better understanding, especially with Danielle,
where our projected costs are and not just throwing numbers. And, you know, we can I I don't I I've said it from day one, I don't like inflating, you know, numbers. So, if it's going to cost us 7,000, I'm not putting in 10,000. So, I'm trying to keep that. So,
I will say with Danielle and and that it has tremendously let us dial in exactly kind of what we anticipate we need. So, um and of course with the CR funding last night, that's going to help us out um with a total of 444,000
uh plus with and with the vehicles, our fleet maintenance and budget. Um this year it looks like we're going to try to unload 1 2 3 4 5 six vehicles um that are no longer they're they're at
the end of the life. We're spending more money maintaining them and keeping them on the road than they're actually worth at this point. So uh one of those was actually a free one that we got from Walton County Sheriff's Office that it was a K9 vehicle and it lasted us for a
year. I think we had 1,200 bucks in it, but I think that that returns pretty good. So, the other ones are Dodge Chargers. Um, we haven't had a lot of luck with the Chargers over the past just when they start getting mileage and time on them. Uh, the top end of the motor starts
going out, the valves, lifters, radiators blowing through, tearing up or the fans blowing through the radiators. Just a lot of plastic parts on the motor that the quality is just not it's not there, which I think just about any of them you know, they're they're not made
like they used to. So, um proposal for a new vehicle, of course, the CRA approved the uh purchase of two trucks last night. We are looking at replacing one administrative vehicle, which would be Lieutenant Black's truck. It's a 2004 Ford, sorry, 2014 Ford F-150.
[clears throat] It's starting to have some mechanical issues. It's not where it's a money pit at this point, but I figured what we would do is take one of our other spares that will be that we actually got for free and replace it with it. So, um, we're going to looks like we're going to try to go to a
Chevrolet Traverse. That way, if we do have any issues, warranty work, we can take it right here and get it right back. So, um, that's what we're looking at doing as far as the funding for it. Um, we're going to look at impact fees and then 40% out of the general budget.
Good. >> Um, the equipping of the admin vehicle for $10,000. Can you just give me a rough idea of what that is? >> So, that's the lights, the radio, >> sirens, you know, just the it won't be striped. It don't it's not going to need
a cage. And that's that's the rough estimate. Um, we could probably do it a little less. I just, you know, >> just just want to understand what >> Yeah, that's uh computer I think too. Some laptop stands, some stuff like that. So, gotcha. [clears throat] >> Um, and as far as
>> she's got a question for you. >> Yes, ma'am. >> Um, curious, how are you going to are are we going to auction these vehicles off like in when the county does theirs in the fall? Is that a possibility or >> We've done it with the county and we've done it without the county. Um, I don't know how much the public works side has
that they're going to surplus. Um, we normally go through Florida Auction Network out of Panama City. Um, we've had fairly good return on on them being able to auction stuff off for us. They're doing an auction like each month and got all kinds I I've been meaning to
try to get there and buy me some stuff. But >> you just pay a fee then a small >> I think it's I think it's >> it's it would be a percentage of sales. >> I want to say it's like seven to 10% at best, >> but then the purchaser pays whatever other fee. It's a it's a pretty small
feature and they will actually come up here and pick them up and take them down there and Um, we had when I first started, we had one at public works yard and it was full of stuff and all that, but to me it's just as easy to say, "Hey, these are what we want." And they
take them off and then they cut us a check. So, uh, you can anticipate anywhere from about 2500 to 4,000 a vehicle, depending on the condition and how hot the market is for them.
A lot of people see the chargers and >> do you recycle your equipment out of those into the news? >> Um, we if it is usable, yes, ma'am. Um, there's a couple times like where the light bars and stuff will start malfunctioning stuff and to fix it, you might as well buy a new light bar. Um,
but that was one of the thought processes was going to the interior lights instead of having a full light bar is they're not in the sun as much and we can reuse some of that. And so yeah, I've I've got a whole pile and >> I wondered if you had >> as we get some of these donated vehicles and other stuff, we definitely throw
those in there. So, >> thank you. >> Yep. Um but that that as far as large purchases and stuff, that's that's the only thing we're really looking at. Um the rest of it's pretty status quo. Um, and then I did a breakdown of each line
item and it kind of outlines what we're paying out of each line item and what the individual costs are to kind of show you that there's not fluff in there. So, if you got any questions with that, I'd love to answer
them. >> Any questions? Go a line items. Well, [clears throat] where does that the auction money typically go? Do you use it for you just incidental stuff? >> So, we I think one year we put it back towards the building fund. One year we
put it towards purchasing the new vehicles. Um >> Okay. >> We normally try to roll it back into something that we're we're purchasing. It's um and I want to say one year we just we gave it back. So,
>> yeah. Um, >> so we will, so I've talked to the county. They they no longer do inerson auctions anymore. They only use um gov I think it's uh >> is it >> gov deals or deal gov whatever. So they do that now. Um so Andrew has a list of
vehicles. The marshall's got some vehicles. So we're going to get a surplus together and have y'all probably approve that in the next couple meetings, council meetings, and then we'll surplus the next fiscal year. >> Yeah. And I think in the marshalss he's got 10,000 and then public works based on what they're doing he's got 15 and
those have offsets in revenue. So if they gain that much, great. If they don't, we don't spend that much as an offset. >> And that's something they use, like you said, during the year or carried over to the >> And one thing I would like if depending on what we do get back is like that speed trailer we talked about last night, putting it towards that. Um
because I I really think that would be a benefit for our community. And it's just it's one of those I tried to get some free stuff from Eglund and it just ended up being junk and you know, but I think it would would go far. >> Yeah. No, I'm just I was just curious. >> Yeah. Yeah. No, that's that's definitely
a valid question. >> I was just curious. >> Yeah. >> So, but but ultimately I think I think we bring it back for y'all to decide whether you want to put it back towards another project and you know it's it's all city money. So, if there's another project that we can help you out with,
then we we don't mind that either. >> Yeah. >> So, are we charging back our building insurance? Is that just for your building? 17 grand >> as far as I know. So that's a number that I don't fool with a whole lot. I rely on Lisa and some of them to put
together for us. >> Yes. >> And the liability insurance like what's the level of insurance that we're covering for this call? >> I have to get the level but the liabilities like for his individ for all his officer everybody that's in the department has some sort of coverage to
them vehicles all that type of stuff. Anything associated just with police. So there's only in the general fund there's only you're going to find insurance is in three budgets. police, fire, and then maintenance. Maintenance carries all the city's building. Police and fire carry their own general liability vehicle and
building insurancees. >> I think our rate is probably a little different than >> Yeah. >> maintenance side because we're a little more risky than >> Now, the vehicle insurance is pretty pricey, 38 grand. So, I'm my question for you is how many vehicles is that covering?
>> So, I would have to get our full number of vehicles we have. I would probably say >> it's 35 to 40 at best. Um that is something that we looked at a couple years ago >> for >> yeah about 100 I mean it's 100 or less a month.
>> So I I would say >> 100 every six months. >> Yeah. >> I would say we need to pull a uh >> we are going so next year um leases we're going to start working out to put stuff together. Next year we will be putting out to bid for um building insurance general liability um vehicle.
We're going to put out that next year. It's been a while since the city's done it. We're going to see what that looks like. >> Right now, do we get it through the League of Cities or FMT? >> League of Cities. >> And you don't you think we could get it cheaper elsewhere? >> We may not, but at least we can we can see. >> So, I I attend a lot of the League of
Cities. I'm one of the directors on their law enforcement advisory panel. Um, and then you'll notice, well, Chief So and So is not with us anymore because that city moved to a different insurance company. I I I don't know a whole lot about it, but I tend to believe
it's just like your personal insurance. Every couple years, you got to shop around to get a better rate. And and I I totally concur with with Kobe. We might want to I I love the League of Cities. I think they do a great job. I think they provide a great service, but you might have to leave them to come back to them to
>> You got to keep them honest. >> Yeah. And that's honestly so and the other thing that I think we need to do and I'll get with Lisa here um the next week. A couple years ago I pulled what vehicles we were actually covering and there was a lot of vehicles that we had surplus that we've been paying on that
>> we no longer even possess. So just auditing that sometimes I think is going to be a good thing too. So, >> well, and I know from a personal standpoint, like I don't ever go with anything less than $1,000 deductible because I don't ever anticipate getting in an accident, but in the event that I do, okay, I'm going to pay a higher
price so I don't have to pay those premiums. What is our deductible? Ours is at a,000. So, >> okay, >> that's that's everything across the entire city. >> Vehicle, building, lightning strikes on something $1,000 deductible.
And and you know I once again I don't know where financially how hard but that might be something we look at as far as insurance. How much are we paying for something a year and we don't >> if it blew away is it really gonna be >> exactly
>> I you sometimes you gota look at that figure out >> well and a lot of times too those and I'm only saying this from experience when I lost everything based on a hurricane I mean I had to account for every fork and spoon because that what the insurance company does is they give you depreciated value.
How often do you ever replace, you know, you you have furniture and it's like, okay, you get 10 cents on the dollar, but you're paying some pretty high premiums for >> So, that that's a great point. >> Yeah. And like I said, I don't think we need to go uninsured.
>> Well, I don't think so either. >> You you might look at and I'll take for instance the old um public workshop out by the fire department that we used for our our storage and stuff. It's a metal building. I don't know how much we're paying a year, but if we could rebuild
it for 20,000 and we're paying 22,000 then >> exactly >> I don't know. So, but um other than that, >> Chief, um on the spreadsheet that I pulled up that
was sent by the city manager, and I I know it's >> it's a couple weeks old. Um, you have for operating expenses a total of 76,160, but that line item's got 12160. Do we know why it's different? >> That was we moved 44,000 out of software
that was under capital, but really just a general operating. So, we moved that up there. So, that's what makes >> Yeah, I remember seeing that. >> Okay. Dang computers. >> Okay. Got zero for fuel. Yeah. Where are we on >> this on this?
>> It's Oh, on the sheet it's 73,000. >> Sorry. >> You fixed it. >> Yeah, it's >> it's okay. >> Yeah, we have a 2% um fuel increase across the board. Um Danielle is she's reconciling this year up to six months. So, she went ahead and did the first six
months reconciliation on fuel and she'll do the other six months toward the end of the fiscal year. And one thing we have done, just so you're aware, you know, fuel cost is is gone up in the last while. So, one of our policies is if they're going to be
sitting stationary or going in to somewhere, they they will turn off their vehicle. So, um, number one, produce reduces the wear and tear on the vehicle and and fuel cost. So, if you ever see them just sitting there running, give me a heads up because I'll get that rear end. So,
>> question or curiosity refresh my memory what you said a couple nights ago about ethanol gas. >> So we as a city are purchasing non-ethanol gas for our >> all of our gas >> all our all our stuff. I 100% see the
benefit in running non-ethanol gas in your weed whacker small engines and stuff like that. I'm not ASC certified mechanic. Never claimed to be. I can change a starter and do some minor stuff but >> but we're putting it in vehicles. cost. The cost [snorts] that I saw was, and
it's not, if you go to Casey's, you're going to pay $2 and something more a gallon for non-ethanol. Our cost is, I think, 15 cent more a gallon than regular alcohol. If you do the math, to me, it was a $10,000 savings just in my budget. I don't know what it looks like
spread out. So, um, there's some varying opinions on whether it's better for the vehicles or not better in a vehicle. Gas is gas to me, but I don't know. I'm not I'm not certified mechanic. >> You mean there's that little of difference in where you purchase where we purchased our
>> Oh, yeah. Yeah. Yeah. Well, and that's when I was really when when I first saw heard about I'm like there's no like we're there's no way. >> Well, see, I thought it was I thought this is crazy the gap. It's getting wider and wider between >> regular and ethanol free.
>> So, yeah. >> God, what's what's creating the cost? Well, but the other thing you got to think about, for example, we went over to Costco and Pensacola and I check the app and the app had it at like 374 a gallon. Well, I pull up Walmart and
through Walmart I get 10 cents off. So, I got it for 3.64 a gallon. >> And I chuck them to myself because I I paid with the Walmart app at the pump and got my 10 cents off. And it says, "Congratulations, Todd. You saved $154 on your fill up." $154. Because when you
look at miles per gallon, that's not a linear equation. So, got as as the chief rotates out vehicles and we get more fuel efficient vehicles, the savings on that cost per gallon >> really starts to kind of be minimal.
>> Yep. >> I'm just talking about personally, it's just >> No, no, personally I >> I go buy that true fuel for my weed whackers and stuff, but my lawn mower I run regular gas and ain't never had a problem. And so what you're talking about here though when you were looking at it is
what we put in our tanks. >> Yes. >> In bulk. >> Yes. >> Okay. >> And like I said, I'm not not a mechanic, but to me it would make sense to buy $500,000,000gallon tank to put non-ethanol in to run the
small engine stuff and then put regular gas in the other. That's not my department, not mine that I see. >> I got any other questions or >> Yes, sir. [clears throat]
Um, see, I lost my note now. >> Can I ask one while you're trying to find it? >> Uh, your impact fee, capital outlay, the 141 last year, did you spend it all? Uh, not all. No, ma'am. U, we spent a total
of where we atund >> whoever just moved that put that five. >> Yeah, thank you. >> Yeah, you would spend all of it. >> Did we spend all of it on? >> Yeah, that was for the four vehicles. >> That's right. That's what we budgeted over. So, yes, we still have a balance of
>> as of >> Hold on, Kobe. Oh, you were going to go to the details. Yeah, >> there's something right above that line, too, I want to talk about. >> Hold on. So, as of July 9th, the police impact fee balance was 257. That was the vehicles removed out of it. So, there's
probably been some collection since then of developments, but 257 is what's in the impact fee balance. >> Did we refresh my memory? Did we go into debt for some of his vehicles? And are they all paid for? >> No, we did back in 24. >> Yeah. A while back we did. Um
>> Yeah. >> But we're still paying. >> Correct. >> Uh on those. Yeah, that's what this that's what this is. >> And there was something right about 135. What was that renovation project, Chief? Did you see those renovations? >> That is for the buildout of where we're at. Um, school's about to start. I'm
waiting for them to get back so I can go to Chipley and talk to the drafting and engineering school over there and see if they can't draft us some plans. Um, and then with Kobe's initiative of trying to get the contractor through um the city, hopefully we can kind of get some of
that going. Okay. So, that's just going to be all moved over. It's not like you >> correct. >> Yeah. It's rolled over from the previous year. So, >> thank you. [snorts] >> Okay. A few categories here, Chief. Um,
>> you know, back to the the the the dispatch. Yeah. I wanted to, you know, have a pretty pretty clear picture of >> of that. So, just going through the category as far as operating expense. No, let's go. Let's start with personnel. Mhm.
>> I think the number we talked about in the meeting the other day is pretty close, but you may have come up with something. >> I want to say it was 410 somewhere around there. >> Somewhere in that range. Yeah. Okay. So, not a big deal difference there. Whatever that difference might be, we
were close in that discussion. And then on the operating expense >> uh for IT maintenance and service it do you have is there a breakdown of do do any of those things listed uh apply specifically to dispatch?
>> Not specifically. There's a lot of things that just like the tough books is 100% on patrol side. The switches are are for our servers which run everybody's computer systems. Uh the Dell services support is for
the server. Uh Microsoft 360 is for um everyone. The domain names ours um and the rest of it is cyber security stuff. Um so the thing what I was saying with like 911 um it's at zero cost to us at
this point as of Monday. We just we were paying I want to say $1,000 a month, but that has even gone away at this point. So, >> the dispatch having a person in the seat and answering the radio and the phone is is the larger cost there.
>> Zero cost as far as >> 911 services. >> Well, with the exception of payroll, >> right? >> Okay. Um uniforms and training. >> Yep. Um um >> so so I got the education training you
that's all separate you separated that out for dispatch and then capital outlay on the back sheet uh this maybe what you were just talking about equipment greater than 5,000 software renovation project any of that
specific to dispatch >> so the software is uh smart cop and that is they they use smart cop Yes, but it integrates into the patrol side. Everybody uses it. >> So, everything used it. Okay. >> And that was funded through a grant. Um,
initially it was worth $350,000 that we got through Florida. >> Mhm. >> Um, and that was one of the things that coming on board. We had a program called Crimestar, which was made in 1989
and we were still using it and didn't have any support. didn't wasn't able to use computers in the vehicles because there was not a mobile version and so it's one of the things we've been able to do. >> Thank you. >> Yes, sir. And if you want me to drill down even further somehow, you let me
know. Show you whatever you need. >> Appreciate it. >> Everybody good. >> All right. All right. >> Thank you. >> Thank you, Chief. Good job. Um, one thing the charter says too is you set the city marshall salary. So just
whatever [clears throat] y'all say to that, I'm good. [laughter] >> Thank you. >> Thank you. Okay. All right, Kobe. We'll get to you. >> Everybody's everybody's good with it. We can just move to uh we'll go to solid waste first. See, that's probably be the
quickest one since we've already kind of been over it. But first, we'll start out here on the uh over overview sheet of our five enterprise funds. Um you can see where we were last year versus where we're headed this year. Um the biggest biggest changes in that obviously the
airport we've spent money on the projects so far to date. Um water, sewer, and gas are going to have some it's going to have a lot of equipment in here. It's going to have big projects we've been we put in the budget to move forward with. Um so that's where this difference is coming from. So let's
start in solid waste and then we'll come back up. So again um we talked about as you know solid waste we have the operation of it which we cover with the onecent sales tax and then anything left from the 1 cent sales tax gets transferred to the general fund um for use in the general
fund. Solid waste has three employees associated um we've estimated a 5% increase in our waste management contract. We won't get that number probably till late August early September. So that's our estimation right now. Um the other, like I said, the main change we've put here this year
is we now have we're putting back 75,000 a year to for truck replacement. So down at the bottom you got kind of the timeline we have. I'll put this into some more formal document, but uh start putting back now to purchase one in 2031 with that money. Uh we currently have
almost 250 in a depreciation fund that we would use for next year to buy a truck. That'll get us on a three-year rotation. I mean that oldest truck is after about three years you're going to be about that the truck you're going to be replacing is you seven to eight years old at that point. So we're constantly uh rolling through every three years
bringing a new one on board. Um and then in our transfer section uh we have the transfers we one sent to the county um that you know or the percentage to the county part of our local agreement and then again the remaining amount goes to the general fund.
So any any questions on solid waste? All right. Uh next we'll go into the airport. So we'll start start here on the prior carry forward sheet and then we'll get more in detail on this just a second. So u prior carry forward there's going to be there's an audited carry
forward of 108,000. uh our match to the apron expansion of $55,000 and then a new commercial lawn mower uh in the amount of 125. Our current mower has went kaput so it needs to be replaced
and you'll see that here when you we get our equipment sheet commercial mower is the only uh capital equipment coming from the airport this year. So getting into the revenue side of it um you know we've got the projects that are still going on. We've as we as we've looked at what we've spent to date. We'll expect
to spend till on till till September 30th. So we'll have what we'll use next year. Um the highlighted areas, the top one here is just to bring attention obviously to our apron expansion designs been completed. Uh we bid that out. You all awarded that Monday night. These
three are what's left of those um balances for the runway project um that we'll finish between now and December. in the highlighted areas. I'm going to come back to fuel sales and hanger rent when we get a little further into this and I'll explain why I've done that.
Going down in here, um there's been a number of decreases on some stuff. Even Mr. Mr. Lewis Kent hasn't even seen some of this yet, so he sees it now. Um [laughter] the uh ARPA consultant fee, that is what's remaining on our agreement with Liberty Partners for project management
that you all approved a few months ago. Um, going down in here, this highlight is our $55,000 match to the Apron expansion project. Again, uh, the mower at 12,500 uh, in capital outlay. So, what I want
to go over a little bit here with these numbers up here. First is on the carry forward. So, as of end of fiscal year 25, our audited carry forward at the end of fiscal year 25 was $252,000. I'm going to use round numbers. $252,000.
We budgeted to use in fiscal year 26 $75,000. Um I'm just going to give you the straight numbers instead of trying to complicate it up. This year we're looking to use 1755. Again, that's for two one-time expenses. Uh and then the
other was 108 of other things in the budget. By doing that, we're bringing the fund balance nearly to zero. However, we have in this fiscal year, which wasn't captured in fiscal year 25's audit, we received a little over $60,000 in back pay um out there at the
airport. We received we've got uh 43,000 as of June in interest on ARPA that want that interest is recognized as income to the airport fund. And then we right now are headed to give or take a $30,000 surplus in fuel sales because you'll remember in fiscal year 26 we estimated
not collecting three months fuel sales because the project that closure got pushed out further than we expected to. So we'll gain more revenue than we expected. So that would bring us back up to a fund balance of roughly $133,000. So at the end of fiscal year 25 we were
at a 37% fund balance at the and we expect to going into our audit of fiscal year 26 to be around or 27 a balance fund balance of 19.6%. GFOA's uh recommendation is somewhere between 17 and 20. So we feel pretty
comfortable about that that fund balance percentage going into the next fiscal year. I say all that to then roll into fuel sales and hangar rentals. We plan to um Andre and I probably in March plan to bring to the council a plan for rate
increases at hangers. That has not occurred in since I believe 2022 if I'm not mistaken. So it's been four years. Uh we did not bring that forward this year because of the runway project. And so we'll be bringing that in March to start working on that, show you what we're looking at, have a plan in place
of where we intend to get to. Um and then look most likely try to implement that June or July. That does two things. one, it allows us to start capturing those market rates, which we may not go all the way to market rate. We may take a few years to get there. Um, but it also allows us to take in some additional revenue in the fiscal year to
help pump up that fund balance that we're talking about. Um, so we'll be we'll be bringing that in March with a plan on rate increases um over the next few years to get us to where we think we'd be competitive in in market. So, this is the airport fund. If
anybody's got any questions or any anything related to the rates, >> go ahead. >> Uh Kobe, what is the 17 to 20% based on what number? >> Uh unassigned fund balance. So I took >> is it based on revenues? >> Yes, just operating revenues. I didn't
consider grants. So if you take that if you go up here and you look in the airport revenues, the actual revenues for the airport is really just this right here, this section here. So, tie down fees, fuel sales, miscellaneous, hanger rentals, office space, vehicle,
and operating that equates to 677,521. So, that's how I got the 19.6%. >> And then, can you refresh my memory? Um, on the triumph grant, >> there's some compliance things that we have to abide by when that was when that
grant was accepted. >> Correct. >> It was creating jobs. It was the city had to front money before we could get reimbursements. Correct. Where are we in that? >> So that so the TRIM grants similar to the state grants. We have to we have to
pay for it first and get reimbursed on a reit that uh the project. So the grant itself had a construction deadline of fall of 2027. So we've been in contact with Triumph ever since we changed the location. They're aware of what we're doing right now. The bid is out right
now for the for the engineer to design that project. So TRS where we're doing and then once that's the construction is completed so obviously we'll most likely have an extension on the construction we have a 10-year ramp up period to get the 100 jobs created and again this grant goes handinhand with our job growth
grant fund from DO from the department of commerce. >> Yeah. >> But there were in the triumph grant itself wasn't it 500? No, that's that's the job growth grant fund. That's the >> governor's it was the governor's grant that had the 500 and trying 100, but
they couldn't overlap or they could >> they could they're going to allow us to duplicate the first hundred of the job growth grant fund. >> Okay. And what by what year does a portion of that those jobs have to be created? >> I had to go see if there's like a leting sketch. I don't think there is. I had to
double check, but we had 10 years from the end of construction as a ramp up period to get all 100 created. So, so there's no annual compliance that we have to be concerned about >> outside of just basic reporting 10 years. >> Well, outside of basic reporting, we'll have to report on those things, but in terms of hitting the number, we have 10
years. I have to go back to the grant agreement, see if it's, you know, after two years, you got to be 25. You know what I mean? I have to go back and check and see about that. >> Would could you do that or have your grant person come and present on >> Yeah, Cara can put it together. >> Okay, that'd be great. Thank you.
>> Sorry, I forgot my eyelasses. While we're on that that particular topic, I I think it's important to mention because you know uh as the future chair of the EDA, I think it's important that we fund our contribution to the EDA
>> because they are fielding calls on a regular basis about interested parties out there that will 100% help us meet that goal. Um, everybody knows about Project JHawks. Um, unfortunately we didn't make the final cut. I think we we
I think made it in the top five, but we didn't we didn't make the final selection. But going through that, that one company would have satisfied all that all of that requirement with just one company. So the EDA expended a lot of effort and
energy in bringing everybody together. And I I I'm going to tell the story until the cows come home. I'll never forget getting into that vehicle with them after we had done our presentation at the airport and they wanted to actually drive around the airport and as I slid into the vehicle, he the guy that
was sitting in the front seat looked at the guy in the back seat and said, "Can you believe they're going to develop their own curriculum for us?" And we would not have been able to do that as a city. But because of our partnership with the EDA, we pulled on Northwest Florida State College and the school
district and both of them gave fantastic presentations on what they're capable of doing and what they're capable of offering. So for what we pay to the EDA, it's peanuts in comparison to what we are going to end up receiving in terms of again all we need is one hit. We just
need one company to come out there and then we've we've satisfied the requirements for that job growth grant fund and for for Triumph and that's millions of dollars in in in [snorts] grant funds. So that's I'm trying to kind of connect the pieces there of why
the EDA is important to us. >> Yeah. Go ahead. Which raises [clears throat] a question, you know, the job that 500 jobs doesn't all have to be at the airport physically at the airport. It can be surrounding area by supply companies for the manufacturers that are out there or companies that are
at the airport. >> But here's my question. Who's going to monitor those jobs? Will it be EDA or will it be city or have we gotten there yet? >> It'll be it'll be us in partnership with Deli. >> Okay. Okay. Go ahead. Uh >> brings up a good point, too, because
I hear what you're saying, but I'm just not a fan where we are financially for the general fund to be paying for some of these partnerships. But he makes a good point. And if this is a enterprise fund, why is some
of that EDA not coming out of this? Uh because to be honest with you, the majority if if I was going to support that, which I want to support it, but I can't out of the general fund. Why is it not why are we not charging that to these enterprise funds that are the ones
where it really has a direct link? >> So the money should be directly linked to the airport fund when we're paying for that >> uh or a or a large portion of it. So could you please ask finance to start looking at the rules and
>> and I think that might be a way to >> I mean that because I'm not a fan of [snorts] >> if everyone's comfortable with it then I can look at it. I can look at splitting it. um >> talk to >> if we're we can split it five ways. So we could well we split it we could split it five ways. General airport water
sewer gas. >> I think there's a connection there. >> I don't I don't think we should be doing it supporting it out of general fund because that is >> yeah I don't >> but anyway that's just my input.
>> I I agree with you. I agree with you. If everyone's open to it then what so what it would look like way I would do it unless Daniel tells me otherwise is we would in water sewer gas I would add that into the admin fee so we would take the portion of it add it in and then airport would have a very similar line and just feed them all into the general
and then we'll just pay it straight from the general line so it'll be an offset but instead of us having to take an invoice and split it five ways because they get they get quarterly payments they submit their f their quarterly report we submit it so instead of taking >> are you talking about EDA y >> I don't know >> they still would pay for
I appreciate what you're saying. I don't see the link with the water, gas, and the other funds. I do see the direct link for airport, but >> so if you want we get I can so some of these projects there are projects that are going around in the city and there's some outside city we met about about the
only reason they will come here is because of our water, sewer and gas. So they would have >> see that's different. See, I'm not aware of that. So that's how you've got to present it in order [clears throat] to >> be able to justify it. So I just think we need to do more of those exercises in order to get this stuff out of the
general >> fund. If everyone's comfortable with it, I can we can put it together. And and I'll say I know Councilman Beerbomb on the EDA has um asked I I don't know the status of it but he has requested
that they consider you know not only industrial park development at the airport but an additional one somewhere in Defini that is not necessarily directly related to the airport but um I I don't have a hangup for where where
[snorts] the money comes from. you know, there's a lot I just, you know, we're we're investing millions of dollars in this airport and the EDA is absolutely critical to satisfy all the requirements associated with that money. Um, and I agree it's a small price to pay. Um, but
yeah, if it can come out of a different, you know, account partly or various accounts, you know, I'm certainly willing to look at that and Sure. Councilman Coen, any issue of that?
>> I'm sitting here thinking >> I saw on social media somewhere where you were getting um an aerospace company to come in. >> Well, the project Jay-Hawks was an aerospace company, but we weren't selected.
>> Okay. The way it read was they're coming. >> We were we were really really close. >> Okay. But unfortunately, we were not the final selection. >> Did they select? >> They they stayed in Kansas. >> They stayed in Kansas. Yeah. >> But they just so you know, they make a
part of the NLE for the A330 that is manufactured in Mobile and then they make part of one of the drones that is based at Eglund that's being tested at Eglund. So they they would have been a you talking about [snorts] a A330 Airbus.
>> Yes, sir. Those are those are made over in uh uh Mobile and that's why Williams put the uh their engine factory in um >> that's a w that's a wide body, isn't it? >> It's a big one. >> Well, it's it's a big one. I Yes, I'm
pretty sure it's a wide body. I I don't I'm not as familiar with the Airbus as I am with Boeing, but >> Okay. All right. Any other questions on airport? >> Okay. All right. >> Uh yes. What' y'all decide on uh cleaning the facilities? Did we ever
find somebody or >> We do. We have someone currently doing it. I think Mr. Kent's going to make a change next year which is going to save some money, save a little bit of money. >> So, did did we hire somebody that routinely or is it staff? >> Yeah, we pay a vendor to come in. >> We did. >> You did? Yes.
>> Okay. >> We're going to make a change next year. >> Is it not working out is why we're making a change so >> Yeah. The level of service isn't isn't there. >> It's not up to speed or what? I'm giving you the nice the nicity of it. It's just not up to par. We don't want Andre to come speak on. [laughter]
>> Thank [snorts] you. >> Okay. All right. We'll go into uh we'll go to water. >> All right. So, we're going Okay. First, we'll start with uh the capacity fees. So, these are the estimated revenue numbers from Mr. Wallace. So, he he
gives us a number every year he expects. We take 75% of that number and that's what we use to get here. We take that 75 and then bust it up between 25 and 75 again. And so this is what he estimates based on what he has on the books. Uh and he sees coming down the line. And
again, as you know, as we did, we started last year, year before, these go into an individual line for that those one-off things that come up that you know, cut, you know, we want to do or get caught off guard. Uh so it's a safety net there. uh and end the year they always roll up into uh the reserve
account for future capital expense going down um this would be the main one this be a main one through water sewer and gas and so uh personnel services highlighted we would like to and speaking with Randall um and Miss Thomas going through that we would like to u
increase minimums in for water sewer technicians and gas technicians um and the customer service reps so we'd like to take customer service reps from 15 an hour to 1650 an hour and then take the water, sewer and gas technicians from 15
I think gas is what 1550 uh and take all three of those up to 1750 an hour uh in the three utility funds. That is what we like to do. We think that is a rather good retention tool. Um it's also a good um recruitment tool. Um, we've seen we've had a number
of individuals come in uh from and we've tried to get some individuals from other utility companies and so we think this would get us up there to get people in uh and keep everything going especially with everything we got going on right we already got our regular installs from new developments u fixes come up and
we're very aggressive on replacing registers putting in new meters I mean we're being very aggressive on all that so not increasing FT FTEES at the moment looking increasing minimums uh in uh the water, sewer, and gas. >> Can you can you share Oh, sorry.
>> That's right. Uh can you share like I think we just did this the other day and I was like sitting here trying to Google what's our neighbors paying for certain >> so we did so uh Miss Thomas put together a comparison with um Miss Jennifer
Thomas our utility super building supervisor uh comparison with um our neighbors so Mariana Crestview Wal County Clerk clerk courts um Wal County Library and I believe there was another tax collector also and So 1650
>> utility clerks. I mean you're talking you're not talking about finance folks, right? You're talking about >> clerk talking about a clerk position a similar clerk position. >> You're not talking. Sorry. I'm thinking you're talking about the guys that go out in the street. >> We are two separate ones. So there's the there's a customer service representative which is a utility
billing clerk. >> And then the second part of that is the water, sewer, gas technicians that are in the field. >> Okay. >> So on the clerk side, she looked at that. This would be a way this would be a step up there. We're not, this would not go as far as, like I said, the our neighbors and stuff, especially um the
clerk's office, taxpayers's office, the county's clerks, um they're they're somewhere around 17, 1725 an hour if I'm not mistaken, give or take >> at start. >> At start. So, we're looking to go to 1650. So, we'd still be a little behind, but we think that would be adequate again to retain retain individuals.
>> Here's my concern with that. Not so much with these special revenue funds that pay for themselves, >> but you got those same positions in the general fund. So, if you do it for one, you got to do it for
>> all of them. It's you can't >> I see a different um I I see I see the city in three in three sections. See city public safety, police and fire. I see the city utility, and I see the city as a general government. Everybody else is is in this bucket over here. um
there's different levels of safety, there's different levels of um functions, operations, all those types of things. And so I I see it very differently. Um and it's not that that's not that isn't true. It's true. We try to get everyone to be the same. But I
think one of the reasons we separated utilities, one of the main reasons we separate utilities um was to take it away from public works so that utilities could focus on utilities, public works on public works, and to become one of the best utility systems in the state. Um, and so I think we're getting there on the water side. We won the award this
year. We're now when it comes to water, we're starting to get to preventative maintenance. We're now on the stage we're buying things so something doesn't break or we're trying we're like trying to increase capacity, things of that nature. Um, instead of being always on the response of of well, this broke now I got to figure out how to pay for it. We got know we got to do. So I just see
it differently. I see that was one of the reasons we did that. Um, was to be a really good utility. And I think we need to be very competitive with our other utility companies, especially even in this county. Regionals, Chelco, even they're not the same utility, it's a very similar function in terms of of work. So, um, we feel this would be very
competitive with with those. Freeport's out of the question, and I know that question is going to come up. It's Freeport is well beyond anybody in this area. So, they're just not possible with them. So, we don't use them as comparison. >> I appreciate what you're saying. I just
I disagree. I I want everybody that is at that kind of same level. So the clerks don't the clerks, the tax collector, those other entities that you're mentioning, they don't have utilities. So >> you know it you're going back to what they're paying out of their general fund
for those folks. So I just see it differently. I think if we're going to do that, we need to have need you got to have a better plan than just us uh making it comparable to everybody else. You know,
sometimes I hear y'all say we got to have a plan. Well, maybe that's one plan. I thought we were doing that anyway. I thought we were going to look at >> all of our wages across the board. >> Did Did I miss something in that conversation that way? Just a minute, Mr. I was just trying to get this.
>> I'll give you that. Sorry. >> Um I mean, so we did again at the moment when we're looking at everything we're doing, we we're going to look at the general fund. I'm hoping to look at the general fund next year, right? The the nonpublic safety, non-utilities uh going into next year. Um but again, this is
this is something we we feel is um is a good tool. We think it's uh it's quite frankly it's kind of necessary compared to what we're what we're competing with. Um and so that's that's why we brought it. and and I just I want to be able to support everything that you're you're saying. I'm not I'm just sharing with
you. Again, this is another concern, you know, because I'm putting my concerns in two different buckets and then I'm going to have to make a decision in the end. Um >> but as far as the commission goes, we didn't discuss, hey, we better do the whole agency uh uh salary plan.
>> So, I think that's what Council Don's about to kind of hit on. Okay. You want to go? >> Go ahead. I'm going to stop. Um so I know council and I have talked about that. Um so we we've done a high level look at when I look at other actual salary studies in terms of like I'll
give you example Charlotte County it's I know it's a big county but that doesn't change the scope of the work. Um our former I think we had one back in 2020 or 2021 give or take the city had one done. No actually it was before that >> 2018 2019
>> those are rather extensive things and so you know they all cuz as you change one pay grade you got to change the other and there's a percentage between mid and so >> but it's more objective I guess from my standpoint from sitting up here I just think it's a more objective than a subjective where somebody's just picking
and choosing and that's my concern for us as a whole because I'm going to tell you what if I was sitting on the other side. I'm going to be the first to challenge what your decision that you just made. >> And it just opens up a can of worms I don't think any of us want. >> That's all. [sighs]
>> Councilwoman, I I completely agree. Um I I have asked for years since we we quasi adopted the um the Ravellis study and then of course the union got involved and said, "No, we want to do this, this, and this." And there was like three
years of transition. It was a debacle. Um I I wholeheartedly agree. I think we need to be making these decisions based off of object objective facts and if it means we spend money on a salary uh study then then let's learn from what we did with Rafelis because there were certain things that um were brought to
light back then that everybody disagreed with. So we need to we do need to do our homework on what it provided last time and where it fell short and and do that again. That that was completely agree we need a salary study. Um, second to that, I think, um, to go along with because
we're in water, I think we need to do a rate study. We need to understand I I can't remember the last time we had it presented to us that rural water did a rate study on us. It's been it's been a hot minute, but I think we need to do a rate study. Um, because I I hear from the citizens on a regular basis that our
water bills are high. So, we we need to have data on where we where we sit within within that range. Um and and to be able to to say no, they're they're in line or or you know, hey, that's something we need to work on. >> Yeah. I make a comment about the clerk.
For years, I worked right down the hall from them and I've heard about everything went on down there. I'm going tell you, those gals take a beating. Uh that is not your normal clerk duties. whenever you get people all up in your
face and hollering and mad and sometimes have to threaten to call the law. So, it's a tough that's a tough clerk job. >> Sometimes we had to show up. [laughter] >> It seems like >> and it is and I just >> it seems like there's not people aren't agree we're not against it. We would
like to have a study done to actually [laughter] >> How much I propose that you put it in this year's budget. So, how much would a a salary study cost us because you can implement it in the in that same fiscal year? I can uh well, we can look and see. I'm going to say for Councilman Cosen's use $40,000.
>> Yeah. Every every study is $40,000. [laughter] Yeah. You can't get a study done unless it's $40,000. >> And I don't know why we just can't do comparison. >> We can we can reach out with >> I think you got stock in those companies. [laughter] >> I wish I can reach out. Uh I think we've
had a couple maybe one or two neighbors that may have done one of these in the last few years. We can get the number. We can figure out what that estimate is. still >> you had think >> we had but yes and no. >> So [ __ ] are the on your uh
>> where did I go? I lost my spot here on the on the uh minimum increases is is that basically the 1% the $4,600? >> Uh yes and I mean no yes and no I guess.
So all so utility billing staff there's five utility billing staff. Um, and then you got the director and the assistant. Those seven people are busted up in three three different funds. And then you got one water sewer form is busted up between two. So this encompasses everybody. So it isn't totally $4,600.
You'll see obviously this year even with that in there at the moment $5,500 less than they were last year. Again, that's because people who were here longer had left or transition some department. So that changed there. But um >> so that one So the increase in those minimums is in these number it's in
these numbers. It is. >> So, you know, I I say, you know, the the turnover is is a is a big issue. I don't know what the turnover has been in water. I have no idea how many people we have, you know, but you know, when people walk away, you know, I'm I'm sure
Randall's in the same position as chief has been in the past with the police department and probably before chief was uh chief uh that the problem still existed. You get these officers trained, we pay lower than the surrounding areas. We get them training and next thing you know they bail out. School district had
the same problem for years and years and years. And Mr. Hughes has finally got us up to where we're we're getting to be one of the highest paid counties in the state uh for ourselves. So people are wanting to come here now. They're not wanting to bail, they're wanting to stay here. So you know this those kind of
thinking ahead like that of retaining employees and that is is kind of important especially in something that involves safety like this. >> Go ahead. [clears throat] Uh Kobe, remind us all please. Do you have any increase in here >> currently? No, it's just this is the
same as last May. We haven't made any changes to that yet by whatever we decide then. Okay. >> Correct. So it seems like it's not that we're against it, but we'd rather have a study done across the whole city. So if that's the case, then we can get an estimate and bring that back. >> Do you know what the starting is for Freeport?
>> $20 an hour. Okay. Every single position. >> They also have $98 million. >> Their lowest. They did it last year. Yep. >> And how much water do they sell? How much we sell? >> Well, I'm talking about that's every single city. >> No, I know. But now that you're saying
that, now I'm thinking because I would like to know am I comparable to instead of me always thinking, okay, let's compare us to Freeport. Are we even >> We're $15 an hour and they're 20, right? Okay. So,
>> but it's hard to compare to free Portland like I said because they they I'm not Yeah, >> if you did the math, let's just say hypothetically we pay $40,000 for a a salary study. Wouldn't we uh
wouldn't we be better off if we just paid the employees $20 an hour instead of paying >> I don't think so because I don't think that's objective either. I just think that's >> Yeah. And and that was that was the thing that >> that we can have teeth on.
>> The council ran into previously was that they brought that salary uh uh survey and then some of the individual council members said, "Well, I don't like that so- and so's getting this and so and so's getting that." And so they then threw threw the salary survey out and
hosed the employees. And that's where we the 2019 council then came along and said, "No, we're gonna implement it. We're gonna make it fair." And I I do want to point out uh it was not long after that is when the minimum wage amendment passed
>> and Councilman Crystal at the time pushed very very hard so that by the time we got to 2025 we were not having to take people from $89 an hour to $15 an hour. So we made it through 2025 last year without a big hit to the budget.
And I can I can truly this came to me the other day. I can truly say thanks to Councilman Crystal because he pushed for several years in a row, let's get him to $15 an hour. Let's not wait till 2025 when the deadline is. So, food for thought on on all the salary discussion. >> Yeah. And it should be to me it should
be based on your description, not who sits in the description. It should be only the description. I don't think we should be able to see who's sitting in that description. >> But I will tell you, Dan, on that study, uh we've had a lot of studies done over the years. And we've had uh water rates,
gas rates, uh studies, and we've spent a lot of money. They came back to the council and tell us this is what we come up with, and we said we can't do that. Well, we can change it. I thought, what in God's green earth did we just pay for
if you're going to adjust it to what we want? You know what I'm saying, >> right? I mean we we paid this money for you to give us professional amount what this what we should be charged for this that and the other and then they come in and we tell them we don't like it and they change it
you they all say take it or leave it. >> Did they change it based on >> they change it to satisfy us? >> Oh huh. >> See that's not objective >> and we paid a big amount. I'd be I'd be curious to know what we've paid over studies that went nowhere.
>> Good thing that happened. >> You don't want to know. [laughter] >> So, we can get that the rate study. So, the rate study we that was in here. Um we did initially had did initially have uh $30,000 in there between water and sewer for rate study. um we pulled that
out this year um just solely based on the large capital projects we currently have going on um to get through them and then get to where we um go to SRF for the effluent line and AC water main. That was the thought process behind it. If we want to put it back in there, we
can do that. But it was I just took it out. >> You're talking about on how much we charge for the services >> what Council Verb was referencing. Yes. >> I'm I'm almost positive Mayor help me out here. Won't Florida rule water do some of that for us for free or for a
very small cost? >> They really helped us in the past. >> They may or sir cap. >> Yeah. Yeah. >> We can reach out and see what what their capacity. I know one time we reached out to somebody. Was it sir cap or someone we asked them do for something they
didn't have the capacity at the time? I don't remember who it was. We'll we'll reach out and find out. >> I would like to see the salary study done though. And I don't know why we couldn't distribute that over the cost of some of these because if you can distribute the people through it, then there's got to
be a way to allow these people to these funds to share in that cost. >> Is there any projected pay raise in this >> currently? No, this document doesn't have one. >> Okay. How many more budget meetings are we
having? So by then by Friday you're all going to get an updated budget sheet of of the entire budget based on actions of last night based on actions today and then we will be shooting to have our August workshop right now uh I think August the very last week of August the
reason for that is you've got um two things that have to be have to occur in August that could change the budget again and I would hate to come in the middle of August you say okay and then we do something in August 24th at that council meeting and that CRA meeting and it changes it again. So, I'd rather get through those two, get to the end of
August, have the final product because at that point then we're rolling into the public hearings and we can't change it at that point because we're going to be noticed and stuff. So, really looking the end of August for our next one >> and it wouldn't be getting ahead of the game and to go ahead and say 5%
figure that much for pay increases. >> What what you will get by Friday, we'll have uh we'll have it in there again based off last night. which you have Friday will have 4% in it. So the goal is to get to you Friday by by code. I'm required to get to you by July 31st and then over the next two
three weeks we'll all meet individually you individually and me um to go over any questions you got what we can work through any other numbers that may have changed that you know you have questions about and then we'll go to that August meeting and hope we finalize. >> And what's the code? It was 65,000,
right? For a 1%. >> Yeah. Give or take. >> So basically for every 1% it's going to cost the city 65 grand cost to employ all across the >> correct. >> And what's the what's the cola? >> That's what that's what I was saying that Friday when you get it on Friday,
there'll be a 4% in here. >> Is that what the cola is? 4%. >> Yes, that's what'll be in here on Friday. >> Zero merit 4% cola. >> Okay. Gotcha. >> Yeah. Okay. All right. Um, okay. We'll we'll pull that out and we will look we'll get
information on that. All right. Uh, the next line here is professional services. So, in this professional services, this makes up uh the remaining amount of the water master plan that we will finish up in the next fiscal year of 175,000. And
then the other 15,000 um is something I would like for us to start looking at, start working toward. Um, and you know, we may through the year try to find a different location, but we've talked about, you know, out there at the public works facility. Um, those buildings are very old. Um, I think they're built in
the 50s or so, 40s or so. Um, utilities is up on Walton Road. That's where our yard is where well five is. I personally would like to see all that consolidated into one yard back over off Park Street. Um and so I would like the engineers to go in uh do a high level conceptual of
what it could look like, what a new facility could be, very high level um rough estimated cost to bring that together next year fruition, bring that idea together um and then look at putting that on the CIP and at that point we would be looking for grants through you know emergency management hardening
uh mitigation that we looking at uh the USDA grants those types of things and getting very creative on how can we put some together uh bring the facilities up out there and bring utilities and public works to the same yard. So that is what I would like to do with the 15,000 is start headed toward that.
>> Do we own that yard >> currently? No. >> As part of it, you know, if we get to that point to actually build it. Um then we can always renegotiate. We can always negotiate our lease with DOT again back to 50 years. They only do 50 years now. Um so you know, in theory, the building
after your lease would have no useful value anymore anyways. So, >> which area um the the place you're talking about on Walton Road or out there close uh where it is now? Which one is geographically larger?
>> The public works yard off of North Park Street and plus utility yard. Um you got I mean we got what over >> So we got more space. We're looking at over well what over 200 houses being built on that road at the moment. So the
traffic is getting worse. More and more people are going to go up and down it. US pulling large trucks out of there with vacrons or excavators, things of that nature. That just wait for an accident to happen some point. >> So So you're wanting to do a new building out there where we on the land we're leasing.
>> Correct. >> Well, maybe Glenn can work his magic with uh Shane and get that for us next year. Well, I don't think it won't be a next year deal. This this [clears throat] will probably be >> I'm talking about just getting the land. >> Yeah, this will be a few years out before we ever get to the point of
probably Yeah, few years at a minimum. >> Go ahead, >> Kobe. Where's transfer out? >> It's We're going to get to it. It's down there at the bottom. >> Where is it? Yellow. >> No, it's down here on the transfer section. >> Oh, maybe it's a second page. Maybe I
don't have Is it >> Never mind. I didn't have It's a second page. >> Thank you. Okay. Um the the next one just as a is the Jacobs contract uh a 6 and a half% increase. So Jacobs has in
their contract uh the ability to do CPI plus 2%. And then also I think we are adding a number of lift stations that have current have not been on uh the contract. And so do you know exactly what number that is? How many that is? >> Uh I was in the bathroom. I stepped out
so I didn't hear the whole conversation. How many lift stations? >> How many are we adding? Uh currently we're going to be adding three uh three additional. >> Okay. >> And we added four last year. >> Okay. So seven and we didn't make that adjustment last year. >> No. So uh seven lift stations added to
the contract. Again CPI plus 2%. [snorts] The the next one is R&M building. Uh in there uh 30,000 of that is to do when when city hall we do renovations to city hall and fix uh some of our issues. We'd like to do some movement down in
utilities. um make it a little bit more secure uh open up a little more space for a larger commerce room in there for Randall and his foremans and Miss Thomas. We have budget. They have other meetings going on for larger space down there. R&M system.
One second here. Arnum system has a couple different things in it. Uh uh most of it is um things that go on the system like auto flushers, RV uh ARVs, enclosures, uh big large meters that we have and then
replacing uh 14 valves across city right now that they've identified as uh as deficient or end of use of life. So replacing that, that's what's in R&M. You're going to see the meters and registers. That's a new line this year. Last year that was inside of R&M system. I I don't necessarily like that because
it's it's it's borderline between R&M and a capital a new new piece of equipment. So we move that out to be able to to truly see how much we're spending on that right of new meters in that 880 number. >> It was last year. It is not this year. >> And >> this year it's in its own line here at the 596. Yep.
>> To show between water between meters and registers. And so that number makes up 500 meters and roughly 1,700 registers. Um the next one down here, financial imaging. This is our software uh that we use to do water bills. And so uh we
split this amongst water, sewer, and gas on a fair share cost just like we've done with admin fee. Um and so that this is water's portion of financial imaging. >> Amy, >> Kobe, back up one. >> Okay. >> Okay. So in that 880, even though we are
putting it out on its own separate line item, how many which is would be this year that we're working under, how many did we replace? Meters and registers. >> So the registers we budgeted to have
about I think it was >> about 2,000 >> 2,000 to change out. That's ones that are failing on a generally basis. Generally we have anywhere from about 120 140 fail a month. So every month they're changing those out. Some of them will of course not be all changed out
because we change them as they fail. So some of this hotter months they won't the batteries will stay good. You know, it won't fail. But come winter we'll go back probably to around the 140 to 180 fail per month. So currently right now I
think we change probably around 1,400 registers. Um the meteors themselves the meteor change out program is what we're doing right now. They just started that this past month. changing some of the uh meters out in the [snorts] historical district. So, that'll be a process that I really don't have a number on right
now. They've gotten to maybe 40 of those currently, 40, 50 of those currently right now. >> And citywide, how many meters what how many have to be replaced citywide? Meters, >> um the meters and registers, >> not registers, just the meters.
>> Just the meters. So, the meter was a meter change out program that we try to do. We're going to do we're doing sections at a time to replace these meters. Meters generally are recommended to have a replacement over a 10 year life cycle. Um the city's never really had it. So we've got some meters that
are in the ground 25 30 plus years. So we're looking at trying to change a set number out per year. >> And I'm good with that recycle program. I'm just curious in in aggregate how many do we have citywide?
>> We've got just shy of 6,000 water. >> 6,000 meters. >> Just shy of 6,000 water accounts. Yes. >> Wow. And every water account has a meter. >> Mhm. >> Some water accounts have two meters because you have the meter plus you have the residential water meter. So some
residential have two. >> Yeah. Because I have two >> businesses will have more than that depending on their their lots. But yeah. >> Oh for um Yes. Okay. >> Yeah. >> Wow. That's a lot. >> And y'all are replacing like 500?
>> That's the goal. Yeah. >> This year. And then another 500. Another 500. >> He's saying a 10 year cycle. >> That's the goal. Yeah. >> Okay. Well, I tell you what, Michael Hardgrove and his crew, they are out there in this heat every day busting
concrete, putting in new pipes, putting in new meters. I take my hat off to them. >> Thank you for the clarification. Sorry. [clears throat] >> All right. Um we'll go back to we'll go to the AC water man just a second. Um the next would be building improvements.
Um so we got the big the big purchase in this is a chlorine uh room out at well one at well one and three. Uh this is a room to be outside the building attached to the building but on outside we will move all the chlorine bottles in. Now currently they're inside of where the wells are. It's not very safe. You got a
lot of hazards. So this the room itself 70,000. It's ventilated. It's everything that needs to be done. So attach that and then move all the chlorine into that room. Uh the remaining amount of the 129 is we want to do some work uh replace exhaust fans at well five and six. Uh we
want to put in generator hookups at well one and five. Uh we need to redo the electrical in the building at well five and then replace the doors and windows here at well one on the building. So that's what makes up building improvements. >> Can I think you skipped over something
on this. The finance imaging doubled. >> Yeah, that's what I was talking about a minute ago. So we So last year, you know, was the first year we split we took stuff out of finance and put it into water, sewer, gas. At that time, we just did it in thirds. >> This year, just like we do the billing, the admin fee, it's it's proportional
fair share. So it's based on total number of utility accounts. If water's got you 6% accounts, they pay for 6% of the cost. >> Okay. Thank you. >> Equipment greater than 5,000. uh in the water. We have a a van. They're
replacing our uh line locate van. It went out this year playing engine blew on it this year. So, replacing that and then uh a the skid steer and the mulching head. So, you remember back in the general fund conversation, we initially split that cost between water sewer and the general fund. Um talking
with Randall and Andrew and Danielle, the the machine equipment, especially the mulching head is is more so for water cleaning easements and rightways and things. So we've shifted the full cost of those pieces of equipment to water. So water would pay for the full amount of the skid steer and the
mulching head. So 207300 is line locate van, the skid steer and the mulching head underground extensions and upgrades. This is mainly um well two-parter here. Uh hu the Hugh Adams road water man. So
you know you all approve that task order. We have the remaining amount of design going in the next year. The estimate right now on that replacement is $241,000. So that's what's in here to make that replacement. And then we have in here um another $100,000 uh to start design on
replacing the Hill Street water man. So going from Bruce all the way down Hill Street the second replacing this 2 in replace it with a 6 in put in fire hydrants along the line. Uh two reasons fire suppression. Um, and then two, right now there's no from is it from S
from Bruce all the way down. The only water to get down there is um going down Second Street. So we we have a redundancy. We want to make sure we got redundance. So there's a break uh there along Second Street. This Hill Street would pick that volume up because right now it's only a 2 in. So want to start
design on that this year and then we'll look to do construction in fiscal year 28. Um, the next one would be the AC water man construction. So, just bear with me for a second. >> I like your commercial, by the way.
>> The uh of the number 1,387,742 that is funded fully by water impact fees. All that represents uh just about a remaining balance, a free balance in impact fees for water. And so the Twin Lakes Drive AC water man replacement
that you've all approved design that'll be bid out here in the next few weeks. Hopefully when we come in August for for y'all to approve that that is estimated at right at $900,000 for that. So of the 1,387 900,000 of it give or take is for Twin
Lakes Drive and the remaining amount of 550 or so is just for general AC water main replacement. So based on the engineers estimated schedule of about two years for the entire AC water main place project
if we get into uh SRF and then we bid it out in March we're looking probably starting construction somewhere around July that leaves you about three months in 27 fiscal year 27 of 24 months 3 months in 27 12 months in 28 and then
the remaining project be done in 29 and so roughly three months of the estimated project which is roughly $1 million is 1.38 is about 1.4 million. So we we're going to be working with SRF. We would like to get this started sooner than having to wait for SRF because we are
afraid they will not have their November meeting because of Thanksgiving. If they don't, then that pushes them back to February, I believe. So we have a question out now if is it okay for us to once design's complete bid the project start working on what we're going to be spending cash on and then SRF pickup
after that. So that's something we're working on now to see how fast we can get started on some of this stuff. So that's what that number represents. Capital placement reserves, that's adding another 50,000 to that reserve line. Um we have we have 100,000 this this far. So we've done that last two
years. So that'll take us to 150. And then in general water reserves, so after we've paid all the bills and we've put in the transfer to the general fund, pay the debt, um that left us with almost a $400,000 surplus. to that will go into reserves um which would then be you know
used to offset hopefully offset debt cost uh for AC water main things of that nature. Um so of these uh equipment projects up here on the prior carry forward sheet we're looking at roughly a $2.5 million
worth of prior year carry forward. Um 150 of that is from general carry forward of the water fund. 1.4 four million is impact fees and then almost a million of that is from uh capacity fees. After this, if we were to do this, that would leave about a million dollar
balance in our capacity fees. And this was as of about a month ago. I know we've received at least one check, if not two since then. So, it's probably been higher now, but a million there. That will nearly deplete our impact fee um balance, which is what we're headed to do. We've been trying to get these
fees burned up on used on projects. And so on [snorts] the regular carry forward, even with using 150,000 of the carry forward, my stuff here, that would still leave us with a fund balance of 61%. Which is
roughly three times the recommended amount. So when we get into the AC water main, we'll probably use a good portion of that fund balance to help offset future debt cost. I say that we will have to we'll have to uh weigh it, right? Right? Because if SRF is less
than 1% our dollar is more valuable to us than that 1% in debt. So that is something we'll be we'll look at when we go into next year. So any questions on uh water. Okay. All right. Let's roll in. We'll go
into uh sewer. [gasps] Uh really the main ones again the estimated capacity fees came from Chris 75% breakdown. Um so we we look to see some pretty good uh developments coming in in the next
fiscal year. [snorts] Again the personnel had what we talked about minimums. Those will come out for now. We will uh do what we just talked about a minute ago. Professional services 109,000. That number is made up of $90,000 to have a gravity sewer model
created by the engineer. So the gravity sewer model is for staff and for when we have developments come in. We plug information into the model. It tells us how that affects capacity. It tells us how it affects the lift station and the lines that are going from that development to the plant which will help us determine what the developer is going
to be responsible to upgrade, replace, things of that nature. Uh we currently do not have one of those models, but we're also currently creating one in water, too. So, we would have a model of both water and sewer that developments come in. We plug in. Um we have $15,000 in here to have high
level conceptuals done of the treatment plant. So, you know, we all talked about we've looking at pro purchase property purchases there around the treatment plant. There are two parcels left. I've been back and forth with the state and finally kind of find they don't own any of that land. That took a long time to
figure out and figure out. So before we try and look and spend money on more p property purchase, I'd like for the engineers to put a high level, show us setbacks from the wetlands and the creek, understand what we have to work with and if it's worth it to us at that point. So um that is something that I would like to have them do. And then the
other $4,000 is for survey. So if we get into any of that next year, land purchasing or we get into uh general things with other city- owned property, um we have that in there for surveying. Let's go get go down here to R&M system. In that we have again basic replacing
air leaf valves, 20 of those. Uh again, another set of effluent line material just in case we have an issue until new one comes on. And then we're putting in 13 lift station fences. So that's that's been another 13 on top of the uh six or
seven we did this year. Machine equipment uh 80 or 70,000 of the machine equipment line. The 100,000 that is to get our third pump at spray field repaired and up and running. So you know this year we got a second one done. So we're at two. We we're going to get the third one up next year and have full
back to full power out there on the spray field. Um again financial imaging this is the fair share cost to sewer for that system um the effluent line we're in design we've had um I still I mean is a little bit behind and the reason for that is
we've had easement issues so three notch group is working through that now they've also have had to do some analysis on our effluent pumps uh to see how they would handle any bigger size than what's currently there so we hope to in the next few meetings be coming forward with them do a presentation on the project um and some changes that are
most likely going to need to occur from what we initially thought we would be doing with the line in terms of size, things of that nature. So, um, we're moving through that. Um, we I think the biggest issue on easement was Power South. I don't think they're very amanable to us moving further into their easements. And so, we've been trying to
get that hammered out with them. So, we're still working on that. >> Is the county holding off on paving that road until the affluent lines finished? >> I think they went ahead and they went ahead and milled it. They milled half of us. I think they went from um what's the um Sprdlin? [snorts] Yeah, they went
from Sprdland north with a mill. They just milled it. They have not milled from Sprradland south. I think initially they were going to pave it, but costwise they they decided not to pave it. They just milled it. >> Okay. >> But the fluent lines not doesn't play a
factor in >> We hope not. We hope it'll be far enough off the road, but it may be right beside Well, we're going to see. That's something we're still engineers still working on based on our issues with power south and the easements. >> Okay. >> So Kobe, I guess basically the new the
new line will have to move over because the current line has to stay in place until it's completed, right? >> So the >> that's where we're running into the easement problem, >> I think. So yeah, so from the plant going up um >> what's the street it goes up?
>> No, it goes up another street to get to first. >> Um cook. So, currently the plant goes it comes out, it goes up cook, it takes a left around van right now, right? >> Van hits first and goes. So, I think we're looking at just going straight up cook then turning left down first. So,
of course, can't lay it on first because it's right on the edge. So, yes, we have to figure out if we're going to go left or right, >> right? >> Uh, and then once we get onto Old Landfill Road, the first half or so of it to get Sprland, the left side is big enough that that easement there to put it on that side. And then I think the goal is when we get Sprland to cross
under and go on the right side of the road. Right now >> it crosses over somewhere along anywhere. >> The existing one does not. >> Oh, okay. Okay. >> It currently runs the entire west side of Landfield Road to the institution. >> Okay.
>> Yeah, that existing line will still stay in operation >> to provide more capacity up to this existing spray field right now. And then also if there's any kind of issues or maintenance issues, we can convert from one main to the other. >> So just just generally how how short are
we of having the money to do this whole shebang. >> So if we're going off of the original the estimate we've had, which is roughly 11 million for the whole project. Um I guess you can take out engineering design. So let's just say 10 and a half. I just given a whole round number. Yeah.
>> Um you've got three million in grants to date. So there's three million um of that. So now you're dropping it down to seven and a half million. We have in sewer impact fee balance and this reason only reason it's not in here because we're not going to get construction next year. You've got roughly 3.6 million
available in impact fees in the sewer. So let's take another three and a half off of the seven and a half. Now you're at four million. Um sewer currently, we're going to get to that in a minute. Based on other stuff, even after this year, we're still at a fund balance of 81% sewer. That's again very high. So
you're you probably still you have the ability in there to take probably a million million and a half out of unassigned fund balance to then take the four million down to three or two and a half and then at that point um two and a half million let's say we will look at SRF for the state and then also USDA
came yesterday I met with them just a general checkup this USDA has very similar grant program and instead of 50/50 which is what we've been getting at the state theirs is 7525 so we will look at both but right now our default is SRF so you'd be looking add a debt
service of roughly 1.75 or 1.25 million because a 50/50 2 and a.5 million 50% of it's a grant 50% a loan. So you're taking we'll be effectively taking 10 and a half million all the way down to 1.25 on on debt which is rather good. >> So we're not that far out really.
>> No. Okay. Good. >> Again, that's based off the current estimate. >> Yeah, it's all good. >> Yeah. About had a heart attack when they gave me that. Do you recall what the cost that cost was first time you heard it? >> 40 million. >> Well, are we talking about the plant or the f?
>> No, I'm talking about the blue line. >> It was smaller and then it just steadily crept up because of co and then then they switched up and said plastic was >> I'm thinking between five 7 million. >> Yeah, that sound that's what I recall. I was going to say six. [clears throat] >> How does that happen? >> Yeah. >> You know, I understand all this COVID
PVC plant burns down. They rebuild the plant. We're past COVID and then why doesn't things >> I don't expect to go back where it was, but my god, >> it blew my mind that they were saying that ductal iron was cheaper than PVC. >> Well, that and so that's part of the
coming. So, that's no longer the case. So, we will be probably hopping back to PVC rather than ductal iron. So, yeah, that that's something that is changing too. It's now drastically the other way. >> Okay. Okay. So, has the price gone up on ductal iron? because that was that was one of the things that we heavily debated was you're going to get a longer
lifespan out of ductal iron. I I want to say they said like 75 years versus PVC is less than 50. And so it it really made sense at that point to pay the extra money for the ductal iron because you you got an extra 25 years out of it basically.
>> So the engineer of the day they're their to us is that ductal iron is now so much more expensive PVC. So again they may come and and that cost to them you know the cost it may be a million and a half more that may be justified to us. So that's something to work through. But they do say now duct line is more expensive than the PVC. Okay. Than what
we work >> were those issues broke lines or separated lines. >> What >> you know Kyle on the fluent line what we were getting penalized for. Were they broke or separation? >> Yeah. Brakes. >> They were breaks. >> Yeah. >> The pipeline would split
down the side. Sometimes they could go 10 ft. They go a whole stick pipe. It just cracked right down the middle of it. And was that vehicle pressure or what was that >> as pressure? >> I can't say but >> Oh. Oh, the reason for the crack.
>> Yeah. >> Oh, I I don't know. I mean, the line is not in the middle of the road. The line's on the very It's on the very western edge of the road. Um, and most of the time these trucks are running right down the middle because there's no traffic. >> I have my theories and others have theirs. >> I have my own theories, too.
>> Yeah. I mean, that doesn't make sense to me. But just just for point of reference, does does anybody remember when this current effluent line was installed? Because that that >> I want to say it was like late 80s. >> So if you if you couple that with you know current date
>> that seems to track with the 50-year estimate on PVC, which is to me when when it was originally present presented, that's why to me it made sense to pay the extra money for the ductal iron because you you got so much more life out of it. But, you know, if if you're saying they're going to come present, we'll Okay, then we'll leave
that. >> And all that life expectancy is just kind of like [snorts] I mean, we've got terracotta clay pipes that's 100 years old and some of them still working.
>> Oh, yeah. That'll outlast us all. >> Well, y'all were talking about public works out there a while ago. Uh, I'm be fixing to turn 76 and it was kind of old when I was just a little squabbler. >> The terracotta pipes. >> I'm talking about the buildings. We
still use them today. >> Oh, man. >> So, they're probably I'd say at least 85, 90 years old. >> Are you talking about the buildings out there next to Magnolia Center? >> Yes, sir. >> Oh, yeah. [laughter] >> So, you know, we were talking about a while ago, you get 50 years out of them.
I said, "Oh, no, you don't either. You get about 90 years out of >> [laughter] >> So, not to bog us down, but you said something, Todd, that just made me think about this. If we increase capac and you said the property a while ago at the at the wastewater treatment plants, when we
add there or build additional or whatever, Randall and them, they know what they're doing. Engineers know what they're doing. Are we anticipating with the fluent line that increase capacity? >> Yeah. So, that's part of what they're going to talk about. Um I so you know the initial thought on when we submitted
the RFI to the state and all we did this was I think a 22 inch inductive wire line >> very right off the bat engineer seen unless something has changed our current capacity won't it won't it won't function properly we can't fill that size line up properly. >> So we're going to do the analysis
between what we're at now 18inch line how much capacity can actually go through that in a day. So yeah, that's something they're working on now because and on top of that, you change line size, you may have to change effluent pumps which are very expensive. >> True. >> So, and again, you can't upsize it too much because right now we wouldn't be able to function. So, that's something
they're working through. >> 24 in pump. >> Well, and I think a lot of that was also coupled to at that moment in time when all of that was done, we were looking at the treatment plant going north to the spray fields. That's right. So all of that was tied together because that was
the current plant was going to basically just become a master pump station and that's why they sized it at 24 in because everything was going to go north to the spray fields. So it it would make sense that they've got to kind of recalculate all that because that's now not on the table. >> Yeah.
>> Yeah. We were all weren't even talking about >> leaving the old one in and now we are which is good. >> Mhm. you know, because now it gives us a bypass >> and it gives us at certain times double the capacity, >> right?
>> Oh, yeah. >> Okay. [snorts] All right. Uh the next one would be equipment greater than 5,000. So, currently uh in that number, and I kind of hop back up real quick, kind of go through a little bit. So, for
sure, uh we're looking to buy two stationary bypass pumps. Um, one more mobile bypass pumps. You know, we bought one last year. So, this will give us two brand new mobile bypass pumps, which um are definitely ne necessary, especially during storms. They're very expensive to rent and they add up very quick. So,
lift station pumps, panels, continuing that. Again, we're not very far out from being completely done. Um, so we want to be sure to get that done in the next fiscal year. Uh, two inline DO monitors uh on the system. A crane truck and a dual reel jeter. So the crane truck and
the jeter will replace current equipment we have that is get to end of useful life. The crank truck is as old as I am quite literally. It's 1990. >> Seriously. [snorts] >> So um >> I'm old too. So [laughter] uh I think I
think I gained a few years in the last two years. So, uh, so replacing those equipment, that brings us to equipment total of $692,000, um, on some we see it being much needed, uh, equipment, especially on the bypass pump side. And also on that, we're
looking at a mitigation grant through Management State. Uh, we're looking at applying for four bypass pumps and one generator at the well to try to and so we hope we we're successful in that, help offset some of these capital equipment costs. The
next one will be underground extension and upgrades. Get back up here to it. In this is the design uh permitting and stuff for lift station number one. The remaining amount of that force man that would come from station one up to Bruce
and tie back into an existing line. and then also the actual construction of that line in the amount of 38 [clears throat] $387,000. And then we have a number of well manhole risers for Twin Lakes Drive. So full amount to do the lift station one
force man construction is in here. And then the other day I got updated numbers from the engineers on Twin Lakes Drive. There was about $100,000 more than we have in a grant. So we went through made changes in the general fund to cover that. And then also we shifted costs associated with water and sewer to that
over to water and sewer. So that's in here as well to offset that increase on that project. And so that's what makes up the $475,000. Um the other one is continuing the capital replacement reserve. So we add another $40,000 to that capital replacement reserve. [snorts]
So back to kind of the fund balance real quick. Go ahead. >> So what what's our t target on capital replacement reserve? So, kind of like water, I think we're going to stop at 150. Okay. And then, uh, we will either leave it there just as an emergency thing or one year we'll use it and then
we'll go back to 50 a year to that's what Rain and I talked about. At some point, we got to stop it and then So, yes, I think 150 is probably going to be our number because just about anything we buy in terms of a vehicle or lift or bypass pump stuff, nothing's really topping 150. I think we've kind of bought the half million dollar equipment already. I sure hope we have. Anyways,
>> so along those same lines though, much like you've done with the um knuckle boom trucks in the sanitation line, we we've discussed many many years in a row of having some like syncing funds or some sort of set aside that we know these
trucks like for example this truck that you talked about that was 1999 uh year model having some sort of every year much like you're doing with this reserve but let's have an every year allocation to we know we're going to replace this in 10 years or we know we're going to replace a
truck in five years >> so that we're not necessarily dipping into this. That seems to be a little more of a catch-all. I mean >> Yeah. I mean it it so that's the goal of it's kind of simping fund. >> Right. Right. >> I guess you're talking about specific allocation. Okay. We're going to replace
this one this year and this one that year. >> So right now it's just kind of catchall for that type of equipment. >> Right. Because what what I'm thinking is much like you have the the knuckle boom trucks and we're calling that out specifically and saying we're setting aside money to replace those because it's such a large replacement expense. Let's take that same train of thought
and apply it to water and sewer where we have some of these large expensive vehicles that we know >> average lifespan is 5 years or 10 years and we're we're going to just every year we're going to just put some money aside as a specific replacement line. >> Yeah.
>> Does anybody disagree with that? That's something we can just we can do u we can track internally keep track of. So like when you we put we put 80 80 in there we can say okay x amount is allocated to this piece of equipment this piece of equipment. We can we can do that internally. It can be in the larger budget packet.
>> Okay. >> I think that'll be the cleanest way of doing it rather than having you know six different lines in here. We can have it in the budget packet calling it out. >> Okay. I can I can live with that. >> Mr. Mr. Mayor, do you mind if we take a quick bathroom break? >> I don't mind at all. How long you got, Co? >> Uh, I think I mean sewer is pretty much
done. Again, the transfer remains the same as last year as we talked about. So, I mean, that's pretty much that's it for sewer. So, all we got left is natural gas. So, we can that's it for the sewer right now. >> All right. Well, go take a real quick eight minute break. >> Thank you. >> I don't want anybody wetting the floor.
RIP. >> Okay. Thank you, Mayor. One second. Let me hop over here. Okay. So um in gas uh the first line here is we we have applied for a grant through uh US do through the pipeline hazardous safety administration uh in
the amount of 935,000. The 70,000 of that is for a vacron. So we've applied to hopefully get that. The other 23,000 is various other equipment safety things for the guys on working when they work on pipes and stuff. So that's what that grant has an offset
down here in expenses. Um the personnel again we talked about that um in operating nothing has drastically changed in operating um from one year to the other um some of this the big line you see here in R&M this big difference of 75,000 60 of that is we budgeted last
year to do the sand blasting on the stations remember that came in much higher than we anticipated so Randle and them have decided to kick that they will do their own maintenance over time as needed on those facilities they're not they're not an issue with the with the audit or anything of that nature So, we we decided we're going to we're going to
forgo that for now. Again, the grant is here as an offset. Um equipment greater than 5,000. We have in here a van for the line locator. So, so replacing that vehicle. U we have a
pipe trailer of $25,000 and then a VCron of 70. So, we are hoping to get the VCron in the grant and if we do then we don't spend the 70,000. If we don't, we would like to buy the Vactron. Um the Vactron very similar to what we have in water and sewer. Um or really in sewer,
it's for safety. So instead of the guys digging around gas lines and they can they can back it out instead. So much safer um from that aspect. And we'd have another one on hand redundancy and sewer or in streets and storm and storm water. So uh we would like to again this something we've pushed a year or so now
and we would like to bring forward uh underground extensions and upgrades. uh 260 240,000 of that is the Twin Lakes Drive gas line replacement. So, you know, design's being done now by three notch. We'll bid that out and replace the entire gas line along three uh Twin
Lakes Drive. Uh gas meter reading system 197,000 [clears throat] 187,000 was the contract we had. We bid it out and we did the new gas system with DevT. We don't expect to get to spending any of that this year or very little uh because right now they're still we're still in the getting
everything together, the planning phase. So, we'll expect to spend that in the next fiscal year to get that system online. Um you'll see the capital reserve because of this equipment we're buying this year. We're going to use that reserve this year on some equipment that is necessary for replacement of the
van and then buying that backron at that point. And to be honest, we've talked rain water and gas are very be in a very good position when it comes all three will be at this point. Uh all of our utilities be a very good position with equipment. We put a lot of money over the last two years and getting equipment
replaced new things safety. So it's been a big deal. Um and so we expect to see that capital equipment start to come down especially next year. Um we well we'll start putting back more money. Um but we probably don't intend to buy as much moving forward. Um, so real quick though on natural gas on the prior year
carry forward here. You'll see last year we had an audited carry forward. That audited carry forward um because it was to help fund that that fund. We no longer have that this year. So we've made adjustments.
We're looking at revenue outlook um and which so we don't expect that audit to carry forward which is really good. That's that's really good. That means the revenue coming in, it's covering it 100%. Um, right there. The other things we would use with with current money in
the unassigned fund balance to help pay for the van. Uh, use the 40,000 that we've had saved up. Uh, the gas meter replacement, we budgeted it last year is carried forward again just the same. And then bringing 240 out this year to do this capital improvement project on Twin Lakes Drive. Um, so currently at the end
of fiscal year 25, the gas fund had $853,000 in unassigned fund balance. Um, based on what we're using this fiscal year and what we're planning for next fiscal year, that would take our fund balance to $173,000
which or 160,000 at the moment. Uh, which would take us to an 11% fund balance. Again, we know that that's pushing it down, but we've identified this Twin Lake Tide to be a priority and go and get it out of the way. So, we're confident we can get that back up within
the next fiscal year. Um, with again some of that equipment not being purchased, we will put that money back in fiscal year 28. So, we feel pretty comfortable with doing that. So, that is uh that's gas. There's any questions. >> Any question? >> No questions. >> I have one comment and this is just
general overall. I don't want to sit and debate it, but maybe at our next meeting. I'm really concerned and really want to see us get a little bit of a reserve in the general fund in the event of an emergency. And now that we're pulling all these reserves down, if there is an emergency and you've got
your front money, like we said, for grants or whatever, >> we're not going to have anywhere to pull from. So, I'm really concerned. So, just kind of give that some thought, will you? And let's talk about it at the next time. >> Yeah. What reserve level would you be comfortable with?
>> Well, just like he's doing with these other ones. I think what's it say? Three months. He's got to be able to pay salaries for three months plus whatever uh costs that we have on a day-to-day basis and to pay our contractuals. And there's just certain things we've got to
and we don't have. I mean, they're really minuscule what we got available to use. And I think if you know, we're smart. We're gonna just like you're doing with all these other funds that have reserves, we need to set a little bit aside in the general fund for that
and we need to make it a priority because if we don't set that priority then it's just again waiting until the last minute and there's nothing >> to draw from. >> Good point. So, council just at the end of our uh for the general fund at the
end of the fiscal year 25 so 25 audit our unassigned fund balance was 1 point almost 1.7 million in general fund and then we talked about in this fiscal year y'all have allocated another 220,000 to that. So we should be in theory at the
end of fiscal year 26 around 1.9 million in the unassigned fund balance. So, look at general fund. How much is three months worth of operating costs would you need to to survive on until we could get, you know, help from
the >> I'll have to get you that. I can get the number, but right now I'm going to have to go in and take out grants and I'll get it for >> Thank you. That's all I'm asking. >> Anything else coming? >> That's all, mayor. >> All right. Well, we'll call this maybe a journ.
>> Yay. >> Good night, everybody.