What you going? I like to spread it around, but uh I guess this is it. This is it, right? Yeah. We didn't get another board member the last meeting. Y'all ready? You ready? Okay. All right, meeting called to order at 5
o'clock. I'm going to stand up and pray. Lord God, please help guide us in this organization to do great things for springs and its people. Thank you for all your blessings in Jesus Christ's name we pray. Amen. Amen. Amen.
Allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay.
It's hot outside. All right. Thank you all for being here. Um, we'll start with the approval of the minutes as everyone's had a chance to review. If um, has anyone got any comments,
changes? And if not, I'll accept a motion. Motion to approve. Kathy motion. Second. Seconded. Okay. Uh, we got a motion second. Any discussion? All in favor say I. I. All oppose say
nay. Motion carries. Okay. All right. Next, Josh with the financial report. Yeah. Good evening, chair, commissioners, member of the public. Uh so in front of you is the most current financial report. Nothing really notable uh to report there. We will have some
budget amendment and unspent revenue discussions uh under the new business section, but nothing uh notable to report there. Okay. Does anybody have any questions on the financial report? Not. I'll accept a motion.
Motion to approve. Rob. Motion to approve. Kathy second. Any discussion? Okay. All in favor say I. I. I. All say nay. Motion carries. All right. Thank you for that. The next item here is the growth and development assistance grant tracking sheet. Since our last meeting,
I've had the pleasure of closing out three grants and making four new grant awards. U. I also have awarded one since I last spoke with you all and I have I think two more in the queue. Um but to date that brings our fiscal year fiscal
year total to $102,781 which is about a 70% increase year-over-year and you'll pack in your packet you will see those um ones that I've closed out and and also those new ones uh that we have awarded.
Okay. Any comments? Any public comments? Okay. Moving on. All right. Moving on under old business. So, an update on the Veterans Memorial request to move forward with project and the approval of invoice 22451267. So, back in uh in May on the 22nd, we
host a public workshop to gain input on the conceptual drawings uh for the Veterans Memorial Project. At this workshop, uh we presented the technical drawings and provided stations for the participants uh to rank the preferred locations. As as a reminder, we had three that we discussed. the original
location there being at Main Avenue and Circle Drive. Uh just I guess south of the Shiitak Hollow Brotherhood and then over there at Plateau and Clay Street through the conversations and through that ranking uh the original location
was significantly ranked above all the others. In your packet is an executive summary highlighting those. Uh so at this point uh my request would be to move this forward to the city council uh and take advantage of the second uh workshop that we have in our task order
for the engineering consultant to be present for technical questions. Did you prepare this? who prepared this? So, I I actually uh prepared the executive summary. Some of that uh was done by McKenzie Brown. She gathered a lot of the information that we gained
there and put it together in chart form. So, thank you for that. What is it when it says stickers site one, two, three, what does that mean? Yeah. So, to give you a little context there, uh the consultant had three different uh color stickers. One being preferred, one being maybe, one being
no. Uh so that's what that represents. They were they were tasked with putting those at each location ranking uh their preference. Got it. Okay. I was at that meeting and that was overwhelmingly support for the first site. Even you know during the conversation then kind
of while everybody was walking around I I walked around and talked to everybody that was that was an overwhelming response. Sound like a pretty good attendance there too, right? Okay. All right. Um, does anyone want to make a motion
as a motion? Do we don't we need a motion in a second to move it forward or not? Direct you to move forward. Yeah, I mean you can go ahead and make that motion. We don't have to. You don't. No, we'll go ahead and make that motion. I'll second. All right. Got a motion to second discussion.
Any discussion from any board members? Any discussion? going to comment on on um I don't know if y'all reviewed this or had any questions about it, but whether he meant to or not, when we uh went to approve it was brought these
three locations, the motion clearly stated Chipley Park, which is only two of those in Chipley Park. Uh Chipley Park's lakeyard. So, if you if we go technical here with the motion that was made, it has to be
one of those two in the can't be over there on clay. See what I'm saying? Well, sounds like it's overwhelmingly what everybody wants. I just want to make sure y'all knew that. That should be legally eliminated. Thank you, Mr. Mayor. Site
one's on the lake yard. If there's any discussion about anybody wanting to move the location, speak now. Okay. Okay. All right. We got a a motion second. Um all in favor to move this forward say I.
I. All oppose say nay. Motion carries for us. All right. So as a a second um motion if you could approve that invoice 22451267 the amount of $10,500 for the work performed to date for that project. So it says percentage completion
on the conceptual site design 60%. That's correct. Yep. And that would account for these some of these u little Yeah, it account for the actual drawings and for that first attendance at the workshop. Got it.
And how many drawings? Let's see. We had So there three locations. Uh at each location they were there were a couple of different drawings. One of a different view, one of a high level view, one of a closer view. Got it.
Okay. All right. I got a motion to approve this bill. Move. All right. Brute motions. Second. Second. Second. Kathy. All in favor say I. I. All oppose say nay. Motion carries. All right. Thank you, chairman.
Uh, the next item I have here on a new business is a request to approve the budget amendment from the sales of 111 and 129 North 6th Street. This is an item that you previously gave me direction on uh to move those proceeds, which are $59,580 to the alleyway account. Uh, this is
just that formal document um, memorializing that move. Okay. Do we need a motion to do it? Motion. Second. A motion by Kathy, second by Rob. So now for total in that alleyway account we have the 319. That's
what that is. Um yeah 319. That's right. It will be 319. It will be 319580. Okay. Um any other discussion? Any
public comment? Okay. Um all all all in favor say I. I. All oppose say nay. Motion carries 40. Thank you for that. The next item I have here is request direction on unspent revenue allocation for fiscal year 24.
So we just completed our fiscal fiscal year 24 audit. Through that reconciliation, uh it was determined that we had about $414,184 dollars in unspent revenues from that fiscal year. Therefore, I'm asking uh
similar to what we did previously for you to allocate those funds and me bring back a formal budget amendment memorializing that. Okay. So, I'd like to have a discussion about this before we go forward with a vote. So, where are you suggesting we put the 414? So, my
first recommendation would be in the amphitheater account. Uh considering the other item that we have here tonight to move that project for. Do we have anything in the amphitheater account? We do. How much do we have in there right now? each of those accounts listed on the financials or is it just They are. Yep.
Yep. So, um in that report in your packet, you should see that amount listed in there as $340,000. What What line is it? That's going to be account number 6630
be toward the end of that uh that statement titled budget report account summary said 63. Yep. 6630 6630 I got it. Yeah. Very.
So we currently have 340 in. We currently have 340. And you're suggesting we put another 414 184. That would be my recommendation. Cool. Okay. All right. Anybody have any comments or someone want to make a motion?
Um, so I guess the two main projects are the amphitheater and the the alleyway. Um, and I defer to you. I'm fine putting it in the the amphitheater. Um, I guess which one's going to cost the
most the quickest? I mean, that's a hard I think the quickest is the Yeah, it really is. I mean, I think the uh the design um of the alleyway will determine, you know, the cost of that. We do have a
general idea of cost of the amphitheater 4.5 million. Um so, you know, that's kind of a hard question to answer, but I would say that, you know, they're probably going to be somewhere close in that price range would be my guess. Um plus or minus, obviously.
I I'll make a motion to move this revenue into the amphitheater account. Second. A motion by Brute and a second by Rob. Any other discussion among the board? Any public? I do have a question, but if something comes up and we we can can we move it move money back out of it
or so with the allocation that is made with the unspent revenue that will need to stay with the project, but any monies allocated during this fiscal year can be moved around accordingly. Okay. It's so it's only the un um spent revenues that are restricted and how you use those
moving forward. Just want to make sure but the new budget year we can you know that doesn't that that's correct. So any money placed in this fiscal year's budget can be moved around. It's it's the unspent revenues that we're carrying forward from the previous year that has to be allocated and restricted for that
project unless the project's canceled, amended or otherwise. Okay. Okay. Anybody? Any other questions? Any public comments? Okay. I'll accept the motion.
Sorry. All in favor say I. I. All post say nay. Okay. Motion carries for. Sorry about that. All right. Thanks for that. The next item I have is to a request to approve the contract with DAG architects for RFQ2501-c. So this is the contract moving forward.
the uh the design for the amphitheater. Dag and I have been uh negotiating the terms of this contract. And one of the challenges that we both discovered is that it's really hard to put accurate cost on something we don't know exactly uh what it is that we're going to be
building. Uh an example of that is kind of asking a contractor to give you a price to build a house and then immediately says, "Well, what kind of house?" And the answer is, "Well, I don't know." So therefore, he's like, "Well, I can't give you a price." So that that's kind of where we are with our negotiations.
Uh the architect did, you know, put some values there based on known assumptions, some of which are also unknown. And so basically what we came to is the understanding that it would be prudent for both parties to move forward with
the conceptual phase first uh and then allow for renegotiations of the actual design cost when we get to that phase where we know exactly what we're going to be doing. And so it's structured now where the concept phase would be at a
cost of $180,700. That would include the feasibility portion. And that would include some programming uh some visioning sessions uh and get us down to a concept that the public wants uh that the council is uh is happy with and then at that point we
will more accurately know the detail to which this thing needs to be designed at. You know it could be a very large venue or it could be a very small venue. It's hard to really say. Um but it's very difficult for the consultant to to put a price to something where we have no idea. Um so that's that's the way
this contract's structured. Uh, and that's um, you know, what we both have agreed to and and DAG is here along with their consultants to answer any questions you may have as it relates to that. Okay. Do we want to get DAG to go through this or what do you want? You want we've already they've already kind
of gone through it in the past. So, they have uh I mean it's entirely up to y'all if you want to bring them up here. Um, what do you guys y'all want to hear? I want just a brief overview of what all that 180 gets us. Yep. All right. Who's here to speak?
We'll start if we need to add anybody like uh we shared we've got a project manager from DAG, Steen Nicholson. We've also got Neil Okonnell from McConnell Associates and Ryan Scott from McConnell Associates. So, we can answer any of that that you've got as you go through it. So, there's a fee table in the
proposal. You can find that one. Just kind of outlines how we broke it out. So to Josh's point, there was a lot of discussion about what is the appropriate size, what is the actual goals of this, how do we define the conditions of success? And so a lot of that is going
to be asking the community, asking you all, asking the city staff, you know, the mayor, and figuring out what that is. So task one, phase one, is about kickoff and a listening session. And that will be a workshop similar to what you've just been outlining here. From
that, there's going to be some site evaluation and due diligence, which will follow a lot on the Okonnell team here. Um, surveying, outlining what's there existing, determining how storm water is being managed, you know, anything that we put into this is going to affect what's there. And you need to be able to know what you're working with when you
start. Part of that is so that we know where we can work, you know, defining the bounds of it. But the other part of that is knowing, you know, what's the most cost-effective way to improve it for you because this is a long-term investment. out of that we'll be able to put together some conceptual designs and programming and that would really be
sort of a study that says you know how many guests do you want how many fixed seats how many free seats how many bathrooms what sort of you know events are going to be had here what partnerships do you have it there's layers of questions that we would be exploring there and with those you're
going to get recommendations and options that we would bring back to you all for review and so this we see is very collaborative and that's part of the price there too is that there's going to be iterations to refine you know from the whole world down to a smaller pool there. Um task
four on here we've outlined stakeholder engagement. You know again this is another layer of us coming back with the concepts that we put together and getting feedback and our assumption you know the way we've been talking with Josh is that you know we come up with three versions and then out of that it's an all a cart well I like this part on
this one this part on this one and we refine it. Those layers are where the cost in. And then task five would be for us to get to a conceptual design clarification. This would really be this is what we're moving forward with. We'd have some narrative input from our engineers as well. So structural,
mechanical, electrical, plumbing, we've carried the number in there. And from that, you should have an idea about what the cost is going to be moving forward. And we would refine whatever else came later in the phase two and phase three. Phase two is essentially your design and permitting drawings, and then phase
three is the sort of CA and getting it built. And so that's how that phase is broken out. And so we assume that we'll be back here to either confirm or negotiate, you know, whatever we get to after that. So, any other questions on that? So, once we're through with phase
one and it would go to the city council, right? They they would have be involved all the way for sure. And there would at the conclusion of phase one, would there just be one drawing for them to look at? That's the goal. The goal would be throughout the phase. I mean, you're going to see multiple ones and cherry
pick like you were saying, but yeah. down to one schematic essentially that everyone and and that's that's really I think some of the struggle is you know there there may be some massaging here and there before we get down to that design actual design and so once we have that
design locked down and the council's okay with it the public's okay with it then we can move forward with some design element cost based on the norms and then phase two and phase three can be renegotiated that's the way the contract structure and then you think once we get to that point or even a
little bit further down. Have it was before I got on here, but is the TDC at all wanting to jump in and help? You know, I think there there's certainly an opportunity there and that's really part of this first phase is to determine, you know, what is that feasibility? What
what is the impact, you know, um, economically and and so I think having those numbers would certainly amplify our ability to go make that ask. I thought I remember them saying they just wanted to see that we had something in the game, too, which I I agree with, but I be nice to be collaborative with them
once we show we're serious. So, yeah. So, we will have the info to go to them basically is what you're saying to go. We're going to have a this is what we're proposing. Here it is. You know, that will be pictured in multiple different ways with the background information and that could be taken to whichever party
you wanted and we'd be happy to present it for you. Yeah. Well, you know, North Walton has collected over a million dollars in revenues and most of it comes from Defini, so it's uh in the surrounding areas, you know, so
increased. And I mean, yeah, it it makes all the sense in the world for them to be a partner in this. Um, another revenue source we have is the farmers market money, 300,000 that when the county sold the USDA land over on
the 331, you know, we're talking about doing it downtown, it didn't work out, but that a farmers market component could if it's in in this, it would certainly help us tap into that 300,000. So, yeah, I think that's a great local community, you know, stride that we can
push forward in the design as well. So it can complement the existing farmers market with Main Street, you know, in Baldwin. So So this is just something that I prepared for. This is Bodley Plaza, which is in Gainesville, and it was actually one that we partnered with the CRA there and worked through. And
the original plan was to blank earth it. We were going to knock it all down and rebuild it. And through our community listening sessions, we realized that really there was components that they wanted to add. CRA involvement, the farmers market, they added a little, you know, cupcake and coffee shop on that
and they solved a lot of problems and we wouldn't have known what they were going to be if we hadn't gone through the process. The outcome is now a public space that gets used all the time. Um, they solved a homeless problem which luckily Defunia doesn't have to deal with on there. But then there was also
um we didn't end up knocking down this the thing. We just improved the spaces. So we added a green room to it and some bathrooms instead of knocking it down. And so, you know, what our original proposal was was entirely different than what we ended up with, but the insolution is something that really is a
community impact. Now, this was in 2016 and the renovation of just the stage portion was only like 1.8. And the budget and the assumptions we've been working with here are four and a halfish. And so, once again, working through the process, asking the right questions, being collaborative, put the
time in on the front end so you make the right decisions. I think that's what we're all advocating for as we look at this. And it looks like this was less acreage than than what y'all are considering. Uh correctly amphitheater here. So that's great. The 1.8 was just for the construction of the stage or
Yep. That was just the construction stage. And so if you're looking at that, the little cafe shop that's shown in there, the refurbishments to the stage and then a landscaping budget. There was a heavy landscaping budget. So, so you guys have an acoustical uh
engineer that you're working with, too. I guess you know talk about that. Just to be clear, there's two types of acoustics. There's one that would be for the entertainment venue and so that would be the speaker setup and we have those that we can call upon and they can work on, you know, mapping out the cut off of the speakers because we know
we're in a residential area. There's another group that actually does acoustic modeling and so they could actually predict and do modeling about how far the sound would carry you know what direction we need to do and so there's two different I don't know what you want to say tiers that we can
approach and so as we figure out you know what are the concerns and then we can address that seems like being you know with the way it's kind of a bowl in your lake you know it would make the world to maximize that you know so Cool. Awesome.
All right. Well, um, any other questions? Guys want to add anything? I don't want you to feel like I'm just up here talking. It's a team effort. Yeah. And and board, I failed to mention this, but but in your packet, I believe you all received this via email. There is a support letter from Cultural Arts Alliance. She
asked me to include she unfortunately couldn't be here tonight because of another meeting, but everybody's got a bunch of meetings. immediately and this is a commitment just for phase one. It is the way the contract structured financially. Yeah, that's correct. But we felt it was important
because the scope of work included those other tasks to memorialize those in a way where there's an understanding that we would like you to do it but but we need to get to that phase to determine the price before we get there. What I like too is you know that you guys have repurposed areas too instead of just
leveling and building something new. I mean, if you can find a way to repurpose it and maximize the space, that'd be awesome. You know, if it doesn't work out, you know, you do. But I mean, that that's really nice to look at a project y'all done and hear that. So, y that's
the thoughtful process that we want to, you know, implement into this. So, excellent. We'll see where we end up. Any other questions, other comments? Okay. Thank you both. Thank you. Appreciate it. Thank you. Okay. So, you need a motion. I'm gonna ask the public for any other
comments. Mayor, do you want I know you want to say something. Okay. It's really a question for them. Uh talking about acoustics. I'm I'm sure you got your experts, but you need to talk to performers. You know, you can get the sound where it
sounds great, but the performers, that's more than half of the activity on that building at this time is performers, you know, musicians, singers, and all the above. And so it's really important that it's comfortable for them. It's very uncomfortable right now, you know, but
uh so I just would want you to know that and talk to people that had a lot of experience on stage. And Mr. Mayor, what wasn't there a roller rink there at one point? Somebody was telling me that. That's kind of neat to know. Yeah, I think the uh the concrete that's right in front of the
stage, that's where it was kind of may have been rectangular or oval, but uh yeah, I I skated down there many times back in the 60s and maybe in the 50s. Wow. Uh but uh anyway, it was uh not very big. It was probably
50 by 20, 25, something like that. It wasn't very big. Gotcha. Yeah. Right. Thank you. where all the skateboarding started way back in the day. Sight to see. I'm sure. Any other comments? If none, then I will
entertain a motion. I'll make a motion to approve the contract. Makes a motion. We got a second. Second. Second by Kathy. Um, any discussion? All in favor say I. And that's a motion to approve phase one, right? Correct. Yeah. Specifically.
You have any reservations? No, no, no. I just want to I don't want to over over extend. That's just the way the contract's written. If we get through phase one and we're not happy, we can we can stop. The good news is though, they can look looking at this makes me feel more
comfortable too about the fact that, you know, the price might be less than they're originally anticipating. All right, back to our vote. Um, all in favor say I. I. All oppose say nay. Motion carries 40. All right. Thank you
for that. The next item I have is a request to approve task order 25-01-c for the Adoway improvement design development. So at our previous meeting, you gave me direction to bring back a proposal from one of the city's continuing services engineers. I've done
just that. I reached out to Anchor Engineering. They provided a proposal, a comprehensive design proposal uh for all things Addyway uh at a cost of $129,700. of that uh amount some is set aside for
surveying purposes. Duvet actually did a topographic survey for that entire limit back a couple years ago I think it was and the consultant believes that they could use that but just in case they get out there and discover there's some missing elements or whatever we felt
that you know it'd be prudent to at least put an allowance in there. Uh Miss Elizabeth Moore from Anchor is here uh as well as Brian Osborne. uh if you have any technical questions or any questions of them. Um this is a task order that we would issue to them uh that would go
into effect um the day that we sign it. That would be their formal notice to proceed. And essentially what this would do is it would look at the alleyway between 4th and 11th Street and it would identify uh storm water. It would identify um underground utilities that
are currently there, aerial utilities that would be undergrounded. Uh it would also uh look at the uh pavement and figure out a way to lower that back down. Uh so it's a comprehensive uh design to include all things alleyway.
Mr. Chair, can I ask a question? Sure. Uh where is this proposal? 223 page starts at like 119 page 119. Seemed like okay and it
may have already that's when I became mayor but I think it had already started and they were rehabbing something. I don't know if it was just water line or was it sewer and you know how far they got? I mean, I
I remember them going from 8th Street I mean from Ninth Street over to 8th Street in the alley and I think they went all the way through. But actually there was water over there. Okay. All right. Well, I was just going
to ask them if they knew how many layers of street paving you had to go through. No, no, but we as part of this we do have geotech which will tell us how many layers are there. Okay. So before we get started. Okay. And u now if we I guess
the goal is to do sewer and water. Is that what it is? It it would include every utility there. So as we have discovered there is a clay pipe 4 in clay sewer pipe. There's a water man. There's a gas man that are that are underground as we speak. Those would all be looked at and improved if necessary.
Okay. as your only would you have record of that as what y'all did? I wouldn't but we can work with the city. Okay. I mean I don't if something doesn't have to be done twice like that.
So we would be essentially upgrading all of that. So there would be no if it needed to be if if through this exercise the the engineering consultant discovers as adequate not only for now but for future purposes we you know no sense in upgrading. You know, based on what we're seeing, I think there's probably going
to be a need for upgrading, but they'll certainly be able to determine that as they get in there and start doing the engineering of that. As those of us who's witnessed the terracotta pipe, I definitely think you need due for an upgrade. No telling how much is being lost into the soil. I don't want to talk about
that. And then at the end of this phase, kind of like the other project, we'll know more of what the end results going to cost. Yeah. So there there is some conceptual uh elements to this as well u really looking at it and kind of putting it together conceptually what that would look like and then through the design
development similar type milestone 30 60 90 and then 100% construction drawings with those milestones there will be an opinion probably cost to kind of give us an idea of what the construction costs will be as we've all discovered construction cost you know during that phase are all over the place we don't know actual cost so we put that but
it'll give us a general idea Okay. So, do we need a motion to a motion to approve that task for? Yeah. Um, a motion. So, I had a motion by Kathy, a second by Rob. Discussion. Brute, you got any comments? Any public
comments on this? Okay. All right. If nothing else, then uh all in favor say I. I. All oppose say nay. Motion carries. Thank you for that. Okay. So, the next item I have here is a
request to reject soul bid from RFP25-01-c and approved purchase order for the 27 Crescent Drive uh design. As you may recall, we had previously received a proposal from Bradley Touchstone with Touchstone Architecture uh to do some
design work for us there at the building we own at 27 Crescent Drive. At that particular point in time, the city's procurement policy disallowed a purchase order to be issued at that amount. Therefore, we went out for bid. We did receive one bid. Since then, the city's
procurement policy has actually been changed. It now allows for the purchase order uh up to $34,999. That proposal that we got, the sole proposal that we got was from DAG in the amount of $139,650.
So my request would be to reject that bid and allow uh the approval of a purchase order with Bradley Touchstone Touchstone Architecture in the amount of $26,250. Okay. Do we have a motion to reject? So this will be two different motions.
Yes. A motion to reject. I get a motion to reject second by Kathy. Um any discussion? Any public comments? Okay. All in favor say I. I. All oppose say nay. Okay, motion carries. Okay, now
on to the next. Yep. So, so that would be a um a motion to approve a PO in the amount of $26,250 with touchstone architecture. So moved. Okay, we got Rob with a with a motion and Kathy with a second. Any discussion?
What What account would that come from? That would come from the um professional services account and that is so professional services has like 150,000. That's great. Yeah. 3130 um is what we have in there and we have
we have spent uh 71,000 and some changes that this is a good question to bring up. Um we may want to consider starting an account specifically for this. Yeah.
Because it's uh you know there's money that that we've still got 400 something,000 I was looking at in the uh in the blighted parcels account. Y um we could move some money over since we can within the budget. It just probably
would make sense in my my mind if we could do that if you guys think it would be a good idea to tell Josh to start. If if if I may, chair, so we'll be hopefully scheduling a budget workshop uh next month. Um there's plenty of funding in this professional service
account to fund this particular proposal. So I think that would be a great time to identify that in next year's budget. Um so that way we can appropriately, you know, apply the funds in that moving forward. So that'd be fine. I just say in my opinion, why don't we go ahead and start the account,
approve this, start the account and then go ahead and move some money over from professional services while we're going through that process and then we can allocate more. So, I'm just saying in between now and the next meeting, you can go ahead and start the account. That's all I'm trying to say. Okay. I
don't think that requires a motion. I think you could just start it. Well, it it does, we can do it separately, but I'm not trying to complicate it. I just like to see my mind look works better when I see a bucket. Sure. So, so why don't we do this? If you want
to go ahead and approve the purchase order right now, then you can give me direction to bring back a budget amendment. Um, so we'll approve it to be paid out of the professional services account. That That's correct. And then we'll do a budget amendment transferring that amount to the new account that we
create called President Drive. Yep. That sound good to everybody? I'll make that motion. We got the motion. Rude. Second. Second. Second from which one of y'all wants it. I'll give it to Kevin either way. All right, we got a motion and a second. Um, any discussion? Okay, any
public comments? Okay. I mean, it sounds like you guys are all on board with this, so this, you know, probably is a moot point. Jennifer Steel and I did have a conversation last week. She asked me if I was going to be here, if I could speak. Uh, you guys got the letter from her. She went through a
barrage of different uh numbers that huge numbers that ARPS brings to the area and she just wanted to make sure that she was crystal clear that they are 100% behind this. They would love to do this project with the city and the CRA. Um so that's all I told her I would come
and just make that clear because she couldn't be here. But she definitely uh says the CA is definitely on board. So good on that. And I think you guys are already kind of in the right direction. So, those numbers are impressive. I've never Can you say your name for the
record? Yeah. Sorry. Jeremiah Campbell for the record. [Laughter] All right. So, um do we want a motion? We got a motion. Second. We got a We're going to um approve the So, all in favor
say I. I. All post say nay. Motion carries for All right. Thank you for that. Uh so the next item I have here is request direction on incomebased roofing improvement grant AMI percentage. So when we were putting this grant program together, actually had an applicant that
had reached out to me with a need. Um at that particular point in time, we hadn't really formalized this incomebased program. We have since uh received an application from them and and based on their actual income amount that they provided to me, they they fall outside
of the 60% AMI amount. Looking at the new AMI for Walton County, it did increase over the last year. And as you'll see there in that chart is what? $99,500. We're currently at 60% with our AMI number.
And so what I'm recommending if there is any change is that we moving forward recognize that the four unit household is the the the floor of the calculation
of 60%. As you look down that column you'll see values and those values represent that percentage of the AMI. So in other words, if you look at 60% household of four, that number there is
relative to uh the 60% of the AMI 99,500 to preserve the opportunity for larger families to benefit from the additional members of the household. We would scale up from there. So in other words, whether you're a household of one, household of two, householder three, or
a household of four, you're going to receive the benefit of that percentage at four. The reason for that, if you note, if we go on up to 80%, we're casting a pretty wide net uh when we do that. So, in my mind, this is a way to
kind of accommodate some of those that are on that fringe, but not cast too wide of a net where, you know, we're going to be flooded, you know, with requests. So, that that's kind of my recommendation. And I do have the applicant here at 120 Captain Street if
you have any questions for me. And this grant covers the full route 100%. Yes, sir. Does anybody have any questions for the applicant? I guess more of a question for Josh. How what was their total income? Their total
income was $56,225 and at that floor amount of 59,340 that that puts them, you know, just under that. So we we're just doing this as a oneoff or we taking about talking about changing the policy. I I would recommend that if if we make that change, it it be
a a permanent change. So then we need to do two motions if we that That's correct. So the first motion would be the AMI change and then the second motion if if you so desire would be to approve the application that I got for 120 cap.
So the board has to approve those. That's correct. That's correct. All right. So So let's let's go first. Is there a motion to change the AMI um as Josh has proposed? So move AMI percentage. Okay. Second.
Rob motion. and Kathy second. Any discussion? Any public comments? We could always scale this back if it ever became too much of a budget problem. Correct. All right. Uh all in favor say I. I. All oppose say nay. All
right. Need a motion for a motion to approve the application that we received for 120 g. So second. Okay. We got a motion by Brood and a second by Rob. Any discussion?
Any public comments? Okay. All in favor say I. I. All oppose say nay. Motion carries 40. Thank you for that. All right. So, the next item I have here is a presentation on our draft historic
preservation standards. Our consultant, Miss Samantha Smith from JMT, is here to present those. Additionally, we have a an invoice that we received 3-26545 that I'm requesting payment on. So, the first item that we can handle, seeing as how the invoice is there in front of us,
that there's a motion to approve that for their work that they have performed there. And that's in the amount of $17,2558. What page is 192? 192. There we go. Always fun to watch the paper slip in
here. Well, that's what you need to do. I thought it was kind of waste of money at first, but now I think everyone found that. What did you say? 192. 192. I got 192s being this. Is that
I got more. You got a Oh, these are out of order. I don't know. 92 out of I got 192. You got 700, babes. I got Yeah, that's what I got. That's the same thing I All right, we can just look. So, here's
a copy that can pass around if you want to look at it on the screen, too, for your your reference. So, what percent? We're at what percentage are we at on this? So, 53.2.7 invoice. All right. Thank you.
Okay. Um, is there a motion to approve this payment? That's all you need is I'll I'll make that motion. Second. We got a motion by Brute, second by Kathy. Any discussion? Any public comments?
Okay. Uh, all in favor say I. I. All oppose say nay. Okay. Motion carries. Thank you for that. I'm ask Samantha to come up and give a short presentation on our draft standards. while she's coming up. We did take these before the council on Monday night. We also had a public
workshop last night brotherhood. Uh we've gotten a lot of input. Keep in mind this is a first draft. Uh it has a lot of changes that are going to be necessary and I think through our conversations that we had with both the council and the public at large, uh you know, there probably going to be a lot
of iterations of this before we can get it right because again, we want these standards to to fit our community. We don't want to try to make them something uh that's not going to be acceptable by the community. So that's that's where we are and I believe the consultant, you know, is is in agreement with that. So
she has a short presentation that she's going to go through and then you can ask me questions if you have. Okay. Thank you. Yeah. Thank you guys. Please state your name. So my name is Samantha Smith and I'm the contract with JMT. Awesome. Thank you. So, real quick, for those who have not
met me in prior conversations or meetings, my name is Samantha Smith and my colleague Carolyn Gimble and I are the two main contacts for this project. We're both architectural historians and have had a lot of experience on design guidelines and design standards across the country. Our firm is a large
engineering firm mostly based in the northeast and the southeast. uh we focus also on planning, design, architecture and I'm a part of the cultural resources group which includes architectural historians and archaeologists. So some of the previous design standards
or guideline work we've worked on have included some in Maryland, Iowa, we've done Titusville, Florida as well as Tarpon Springs and then we've worked in Ma Madison, Wisconsin as well. So just to name a few. So real quick, what are design
standards? So these are a set of standards that have been adopted for historic buildings within a historic district to guide rehabilitation, additions, and other new construction. Basically, the exterior of properties within a historic district.
So what do these standards provide? Why are these important? Uh these provide a basis for making fair decisions as well as consistency in design review, especially for in this case your planning director. it's one person and he has a little bit to go off based on the code with the certificate appropriateness. So, he's in agreement
that this would provide it would help streamline the process. Um, it would be a guide he could reference very quickly and could push through and again just streamline everything, make everything easier for property owners and give options for them as well. This also would provide uh property value
enhancement. Protecting their historic integrity, protect protecting the buildings helps that increase. Um, this would also bring incentives for investment. So, here's an example. On the left is an image of a historic building as it
originally stood. This shows that even small alterations over time do add up. In this case, they changed the windows. The proportions are different. They cut off the smoke stack and they enclosed the porch. So, these buildings obviously represent very different things now. they've lost what makes it the styles
that made the building form and it affects the streetscape as well. So, we're just aiming to protect what's existing so that this doesn't happen throughout your district. And again, just iterating, this will include exterior work only, no interior
work. Uh again, this is just protecting your streetscape. So we're working on and making some standards for all three of your districts. So your national register historic district, the defiac spring store district historic district, as
well as your evolving downtown business district, which overlaps at the commercial core, as well as your newly locally designated Dorsy Avenue Historic District. So how do we go about developing these? Again, we just provided a very rough
first draft, so we're open to a lot of change. That's why we're here to start the conversation. Um, but we were here in January. We did an introduction with the council or your CRA board, as well as did a quick survey of the districts, met with some property owners and stakeholders, and then we when we left,
we did some research. We consulted your municipal code, the Florida building code, and used the Secretary of Interior Standards uh as a framework. And this is a standard thing we do across the country. All cities kind of use this as a framework. And again, we then figure
out what works for your community. So for this iteration, we decided to create three separate documents. And we've had a lot of comments to this can be daunting. These they're they look like very large documents because they are, but there is a lot of repetition
within these documents. um we just were trying to work on providing a comprehensive documents for each district. So all as a property owner you need to know is what district is my building in and am I residential and my commercial and they go from there. So that's this current
iteration. This is obviously not set in stone. We can play around with moving things around having different lengths. Um, but this is again the first draft. And then also, as I said, the length is a little long. At the end of this, we always find helpful to make an interactive PDF. So, if you're a
property owner, you've done a lot of work, you know what you're doing, you just want a new fence, you can just go to the table of contents, click fence, and go right there. So, you don't even have to worry about the length and scrolling through everything. So, just want to make that clear. Um, we also a large thing that helps with the design standards are the visual
components. Right now you just have text and if you look at the national standards it's just text. So providing diagrams, color coordination, all the above, adding imagery really helps make this framework and the guidance more clear for property owners and for um your planning director as well. So in
this case for this first iteration we went with some levels appropriateness that include appropriate may be appropriate and not acceptable. We've had obviously a lot of conversation that these could be a little hard. So we're definitely throwing them out. We're work we'll work with verbiage on what's appropriate for your community. So,
we're looking for input on that and in the future we'll come up with maybe some templates in the next round of different verbiage and we can help decide what works with your community. Uh again, just showing the um how helpful diagrams can be. This is showing
the different setbacks, alignment, and orientations of different building forms within all all of your three districts. As you can see, they're very different. So being able to visually show this, it just makes all of this more clear for any lay person. We're also working um with Mr. Wallace
to create a design review process and to well not create one but make it more clear so it's streamlined and we can get COAs through efficiently and appropriately. So we'll be creating like we can create a flowchart that'll help show that. Um we have QR codes throughout. This one will lead to the
certificate of appropriateness. Just making things easier. Uh we've developed a set of building forms and architectural styles for each of the districts to help a property owner. I know some national register districts uh or your national register district has identified a lot of the
architectural styles of contributing buildings, but some of the non-contributing or some the more vernacular styles or some newer construction they may not know. So this will help them just figure out what what's in like what the character defining features of my building should I work on preserving and should I focus
on. So this will be a good key for the property owners. Uh the next few pages are pulled from the standards themselves. Uh in this iteration we provide a little bit of like little text. There's reference boxes to the National Park Service
preservation briefs um to if the property owner is so interested they can click on these to find further information. We also were creating diagrams. In this case, some diagrams of sighting found within the district. A property owner could circle which one they want and we know that there those are appropriate options within the
district. Um this is for fencing. So again, some appropriate fencing within in the district. You want a new fence, you can look at this circle, send it to Chris, and he's like, "Yeah, I know this is this is this works and it can streamline through." And then also we can produce diagrams
for showing appropriate and maybe less desirable locations for accessory buildings, additions um as with examples as well. We also have currently a pretty large appendices. That's a lot of the length. It includes uh glossery, some zoning
information as well as resources for property owners. So again, a lot of information. This could be helpful in this this different documents. It could go elsewhere, but this right now we're having some state links. We have some local uh city of defiac spring links,
the full list of the National Park Service preservation briefs as well as funding information from the federal to state level and then a page on the CRA grants just helping the interested party go and find further information. Last time we were here, we also received
comments on maybe providing a page of information for people who are weren't sure they were in the living in the historic district or potential property owners. So, we just made like a frequently asked questions sheet, but on our trip here, we've even heard maybe creating a pamphlet as well with imagery
that can then lead to the standards could help ease someone into it. Um, and just provide make sure there's a lot not a lack of information and everyone's aware. So, what's next? Um, currently we again we just did a very rough first draft and
I think we have about a month of collecting comments. We took we talked to a lot of people the last few days collecting those comments and then Josh will provide me with a full list of those um next month and then we're going to go through many more it iterations. I think right now we have finishing end of
October but we're going to keep going till it works with you guys. So whatever we're not going to give you something that's not useful. That's not the goal. So here to listen and collaborate. Um, again, Samantha Smith is my name and Carolyn Gimble is my other colleague. We
are not local, unfortunately, but here are our email addresses. Please contact us. We can set up calls. Just email us reservations, recommendations, any of the above. So, yeah. And then also, here's the QR code to the CRA's website if you've not already seen the PDF links
of the current first drafts just so there's no confusion. Awesome. Thank you. Any uh Any the board have any questions or comments or suggestions? And the these become rules or
guidelines. So they're standards. Uh right now the historic district is protected uh by chapter 2 the code of ordinances for the city. Uh in that code it very broadly defies
the parameters. Um, what this is attempting to do is to uh make those more objective and to provide some visual examples and representations of what we're looking for. There's still going to be the certificate of appropriateness. You're still going to have to go through that exercise and a
city planner uh is going to have to sign off on that, but it gives a city planner somewhat of a framework to work off of because right now there really isn't any. Um, but this is to answer your question more directly, uh, this is a continuation of what's already in place
in chapter 2. Awesome. And I will say on our website is where all of those draft standards are linked as well as the presentations that we've done to date. Uh, certainly, you know, look through those. If you have any comments, send them to me, send them to uh to Samantha or to Carolyn. Uh
at the end of the day, we want to get as much input as we can so that we can bring back something that's going to be acceptable for this community. So, we want it to be a good tool. Um and we certainly wanted to to make things more efficient, not more restrictive, if that makes sense. I think this is also going
to eliminate the appearance of favoritism. Sure. Mhm. Because we get that a lot where people feel like they're getting picked on or, you know, somebody's a good old boy, so they got something and somebody else didn't. So, I think this is going to help kind of eliminate that and take some of that off of Mr. Wallace's back. Sure. Agree. And,
you know, 10 years from now, Wallace, Mr. Wallace has moved on to something else or whatever. It's just really nice, whether it's the council or the planning directors for it all to be consistent like you say. So, it's great. All right. Thank you so much. Thank you.
Thanks. All right. All right. So, um, moving on to the next item here is a request direction on the memorandum of understanding for coding reduction. So, this is, um, it's part of the direction provided to me at our last meeting. I had drafted this memorandum of
understanding memorializing the uh agreement between us and the city for those properties that have extensive code fines where we would pay that reduced fine of 2500 similar to what we did at 129 North Sixth Street. Uh so
that is the draft version uh that would then need to go to the city council for their uh consideration. Um, so I'm requesting some direction on that and if there is any changes that need to be made or if you like me to move it forward.
Has um, Mr. Strong gotten a chance to look at this? He has. Y I'd actually like to hear what what he thinks about that of what you put together as far as if it's a good starting point. The the code lane reduction. Do you mind coming up here and just giving your thoughts on
this? We're talking about the one for you all, correct? Where the leans reduced the whole? Yeah. So, most of the for all the leans will be reduced to $2,500, which is what the city has into it.
And you feel you feel good about these agreements? Yes, sir. Great. You any other questions? I think the questions were if if we we would pay 2500 to have the lean released. I think the question I've got would be kind of we're not
obligated. It's an option. It is an option. So it it memorializes the opportunity so we don't have to continually go back and forth and make that request. There's every time we're doing oneoffs on if if we can do this or not. So it's an understanding. It's an understanding that if we decide as a
board, and that's the language in thisou. If the board decides that they want to to move forward with the the purchase of a parcel with significant code leans, um then there's an understanding with the city that the city would reduce that fine amount to
$2,500 upon that property being brought into compliance similar to how we did 1.9. It's just a more efficient way of being able to target some of these properties without having to go get approval each time. Okay. Um, any other questions?
You're looking for uh you're looking for the board to Yeah. So, if you like me to to to take it forward to the council, um, you know, direction or motion to do that. Okay. Second motion from Brute in a second. And Rob as this is written. Um any
discussion, any uh public comments? Okay, then uh let's vote on this. All in favor say I. I. All oppose say nay. Motion carries 40. All right. Thank you for that. The next item I have here is request direction on a memorandum of
agreement for code abatements. So this is a document that was provided to me from the city. Luke uh Mr. Strong has been working on this. You will see some red line changes that I have requested there. mainly just uh the the change of district, the area. Uh and so what this
would do is allow uh an agreement to exist between us and the city recognizing that we would budget uh funds appropriately for the abatement process and that we would handle the abatement process uh for those properties that have been selected for abatement.
Okay. The only question I would have would be, you know, when we do these abatements, we would be working with that owner to try to negotiate a price where we would is that kind of how we would do this or will be kind of so in this exercise uh where an abatement has
gone through the process and the magistrate has awarded that abatement, we would essentially hire the contractor or person to perform the activities required to bring that property into compliance. Uh and then at that point um that amount as I understand will be
placed um kind of like as a a tax lean um or tax roll. Is it a super lean or it's a oh so it's like a tax it's like a like a CDD lean for lack of a better way. It paid by it's like a certificate almost kind of like a tax certificate is
um where you know the uh amount could be bid upon um as I understand Chris may be able to provide a little bit more clarity on that. I need more clarity on that. I don't really understand that process. Do you understand the process? I I just want to make sure the city's protected and and people can't take
advantage of this just to get their leans released. Yeah, that's what I would be. I'd be concerned with people taking advantage of the CRA renovating their houses and then they're just basically getting a free, you know, a cheap loan if it's if you put a lean on
it or you're I mean, you know, we obviously want to want to remediate the plight, but we don't want to take people out of their houses. That's not the goal. But the goal is also to protect public money that you're using it for wise purposes. So, the first baitments will actually be the worst of the worst through light through the city. It will
be basically houses that are non-lived in that are basically be condemned from the building department. That'll be the first process and I take it to the magistrate. They'll be given a time period to correct the problem. If they don't take the problem by that time frame, then the magistrate will give us
the authority to abate the problem which means basically we're going to demo the structure and remove everything off the property. Right? So it may be $5,000, it could be $10,000. It just depends on what it takes to have the violation
abated to bring the property into compliance. Once that's done, what we're discussing at this point in time, it's not a done deal. We're going to have it placed on the property appraisers's office on the tax role. Basically, as you do, like if you don't pay your taxes for your house, it creates a
certificate. Someone can go buy the certificate deed almost. Correct. and we get then the city will get the money back so that we can do more abatements later on. So basically South or South Florida does this. They get 98% of their money back. Well, I that's I like that.
I just that's a slow process with deeds and certificates. I just wonder if you could go almost to a judicial foreclosure process be or as you know foreclosure can take years also especially some of these properties where they're at states and you have to try to contact every family member trying to track them down. Yeah. Yeah.
Then you got a quiet title and all that fun stuff. And Chris, as I understand, so these properties that are abated uh will have code leans associated with it. So, and we're in the process of discussing that because right now we have some properties that have leans up to $100,000.
No one's going to buy those properties. They're worth 20,000 just for like whatever. If you're lucky, they're worth 20,000. Yeah, I'm just throwing it out there. Right. So, what what we would discuss and it's not a done deal. We may take these back to the magistrate, have the fines removed,
basically brought back down to zero with the process of the abatement where we just going to clear it because really as a city all we want is compliance. We want the blight removed, right? And then it's put it up back up like I said there on the property property appraisers off um tax deeds roles and where the
certificate sold and and then the certificate or the just call it deed holder would then go they would do the foreclosure process that would be there once they get basically it's it's it's done it's in compliance and usually as you know people buy the
certific within the year and but usually the certificate would be the taxes that weren't paid. So in this in this instance, it would be if we we're if we just say we paid $20,000 to remove the
blight plus 2500. So say you paid 20 22,500 and is that amount put on there? Because if that amount's put on there, yes, that's a minimum bid. You don't want a minimum bid of the things worth 20,000. You want the minimum bid to be like 5,000.
The goal is the minimum bid would be what is owed. Yeah, but I'm saying like some of these you might not get any biders on there. That's all I'm trying to say. So, it just needs to be thought out. But I I mean I don't care. I'm not trying to gum it up. I think it's a great idea. That's what I was thinking. Like how do you determine that amount?
It's not the amount that the lean was. It's it's the amount. It's the 2500 plus whatever they spent to abate. That's correct. Correct. Or what we spend. We spend we spend correct. And the question is too if I mean the you know the the
city would get the money. So essentially we would just we would be doing our job to remediate bright but we would not recover is my understanding that money and that just needs to be something the board needs to understand. Unless if there's there's a horrible property
Chris brings us or horrible list of properties and we say yeah all these we could siphon off a lot of money pretty quick by doing this and it's it's okay. we're doing our jobs, but I'm just saying everybody needs to be we determine on a case by case basis.
It's not so this particular agreement would would would require us to do those abatements that are brought forth uh through the magistrate process. So that's the intent of this agreement as I understand it from the city is to basically say, "Hey,
we're going to do it. we're going to annually appropriate x amount of dollars into our budget and once that money is gone, it's gone unless the board decides to put additional funding in. So So it caps out of that amount. That That's exactly right. So if the board decides they want to put $50,000 in and we only
get one abatement because it cost 50,000, that's it. But it's a lump sum that we will annually appropriate based on the language in this MOA. One of the things that brought us to this memorandum of understanding is it may make more sense financially for us to
buy these than it would be to just abate them and then they'd be put on the tax roll. So that's why I feel like they both go together. But without having that understanding, it's hard for us to have those conversations because there are contingencies that we don't know.
That contingency is whether or not the city would be willing to reduce that fine down to 2500. Having that in place allows us some flexibility uh and strategically, you know, allows us to have those conversations with this understanding already memorialized. Okay. I have a question. If like you
said, when trying to get hold of the family members if we go to try to buy it, we'd have to be able to get in touch with every single family member if there was a hole. you you would want to contact have your attorney do all because yes, you you're supposed to reach out and do your best to contact
any living relative. So like say like so you have an estate you have three children, you pass away, they don't do anything with it, but they have three children each and they pass away. So now you have nine people you're trying to reach out to. Yeah. And I think you run
a title search and when you run that title search, it's going to show every every possible person on there. Well, and I think too part of the analysis, you know, I would it make sense to take a a a property that's in the state of some deceased person
and try to purchase that? You know, maybe not in a lot of cases because of the complexities of taking it through probate and that process. But these properties that are in, you know, the the title of some living person, you know, it may may make more sense to pay
maybe a little extra to own it. Yes. We're still going to clean it up, but at least we have title to it. So, and then we can sell it. So I think the thing is from the board's standpoint, my my my standpoint as a board member is we we don't want to say okay we got a
100 thou or maybe we do say a 100,000 bucket and Chris comes up with five and and those five but we don't purchase it when we could have purchased it and worked something out a lot more advantageous. So, are we going to get some kind of flexibility on we really
want to try to purchase this or is Chris just going to go these are the five and y'all got the obligation of remediating the BL? Well, if if the city agrees to this memorandum of understanding, you know, that would be part of the conversations. Chris says, "Hey, I got these five properties. Um, you know, we
want to take them to the magistrate for abatement. I would attempt to reach out to the property owner, see if we could come to terms on a sale. If not, then when they go through the abatement process." Cool. So Josh has access to my to my spreadsheet for all the properties and all the loans and judgments and Josh
and I try to keep regular basis talking about different properties coming through. So, we try to keep a basically open communication. And so, when that happens, I will let Josh know, hey, look, we're going to take these or I'm going to take these back to the magistrate for abatement. And he can go
up and look at the properties themselves because he'll have the addresses and whatnot. And he can always reach out to me, say, "Hey, look, we we may be interested about trying to purchase a couple of those." And then we would hold off on those magistrate. Yeah. But truthfully, the ones that I
have nine I'm ready to take to the magistrate for this, you're not going to want to buy. Well, the only reason you would want to buy them is just because of the the control factor of like when we remediate the blight, right? You can sell
something and you don't have to deal with this deed and all this other process. It's going to take a certain amount of time anyway because we could remediate the blight and then all of a sudden grass is back up to here and you know I mean weeds and stuff everywhere because it's taken two or three years to get it where it's actually in the hands
of somebody else. Nobody's paying taxes on it. Even if we sold it for a thousand bucks and we got a hundred bucks a year, it's better than not getting anything. So, you know, that's kind true. but also the um so the process with this like I said we're going to start with
structures first but how the policy is written for the abatements I'm supposed to have a meeting with the city manager once a year once we do abatements and go over what we have done for the year eventually we may want to branch out from just doing structures
to people that are hoarding whole bunch of unwanted junk on the property and then the baitments will go from there but it'll believe maybe the first three to five years is basically structures and then we'll start branching off going to more things
maybe a whole bunch of dur vehicles on properties just to have them removed and so forth. So this is just a stepping stone for what really to bring in some of the compliance is a lot of the violations that we have. Gotcha. Well and what what is a superior lean a code
enforcement lean or a tax certificate like? So, could it be that we do all this and the tax certificate they they cash that in? And I just don't I've never seen that before, so I don't know how that works. As I understand, the the code lean survives. It's my understanding. I'm certainly no
attorney, but that that's my understanding. Right now, all my leans survive. Only way they will not survive if there's a mortgage on the property. Well, banks overrule my leans. So, I guess my question is though, if if we if we abaded it, could a certificate holder of
a tax lane swoop in now and get it for cheap? I'm just trying to think theoretically, I don't see why they couldn't, especially if they had a there was a mortgage, existing mortgage. What if you bought the loan and and what if you said, "Okay, you know, I mean, people play with these type things. You just don't want it to be taken advantage of." That's all right. Well, but like I
said, once the if we do it with through with the certificate on the tax lean, it's the same way as factory tax. Kathy goes and buys the $10,000 lean or certificate and puts her interest what she wants up to 15 18% that she can
charge. Well, someone decides to someone else already bought three of the property ones. They ask they go for foreclosure. So they have to pay all the certificates that have been bought plus the one that she bought. So that kind of answers it right now. Yes, it does give
a chance for someone to come in and buy the property and build on it at a lower price, but you know what? It's it's money where they build and the taxes are going to be more expensive. It's money going back to the CRA. I mean, at the end of the day, you want people getting
something cheap enough where they can improve it, but you have no control over them to improve it once they get to. So it's you know and it said I mean either party can terminate 30 days notice. So I mean if if we either side sees it's being taken advantage of we can just re readress it. Well and by default too I
mean the language there provides control in that you know the board say hey we're going to appropriate 500 bucks right and that's all you get. Yeah. And so I mean it's kind of it allows an understanding or an agreement but we kind of control the amount of money we're willing to put
forth each year. Is is there information because we're going to be doing budget stuff next month, right? That we could get the list and the amounts and what you know just to see what it would take to start cleaning some of these up with this process. I I have the list. I
actually had someone go out there and give me an estimate just before we had an idea of what would it cost and I can give that to Josh, but that will be, you know, it'll be a year old. So, you know, you can't really go 100% go by those prices,
but it'll give you a baseline. Yeah. Based on the grants that we have awarded to incentivize demolition of similar structures, they're they're in the5 to $10,000 range. It just really depends on how large they are, how many structures are there, what's left of said structure. Yeah. Um and you know,
we're going to have to follow the city's procurement policy. Um, so that makes it a little bit more complicated. Whereas, you know, typically in a private business, you could call up John Smith, you know, land clearing, whomever with the understanding that there's going to be multiple jobs coming. So, he may be able to give you a discount. We're kind
of limited on how we can do that. We've talked about a form of continuing services agreement uh where we have a pool of contractors perhaps that could be used, but we haven't gotten there yet. So, now it's going to be like a oneoff, two off kind of scenario.
Okay. Any uh any other comments, questions? Any other questions for Chris? Thank you, Chris. Okay. Any other public uh public people want to come up and talk about it? What do um do y'all want to Does anyone
want to make a motion to proceed with this? I'll make a motion to proceed. Got a motion by Brute. Second. Second by Kathy. Any more discussion? All in favor say I.
All oppose say nay. Motion carries 40. And similar to the code reduction. I will be bringing this back to the council for their consideration. All right. Moving on to the next item is a request to approve fiscal year 24 audit. I'm pleased to present to you the first timely and uh clean audit that we
have had. Uh Danielle um with the city finance uh team did a remarkable job. Spent a lot of time going back and forth with the auditors answering a lot of questions uh to get this uh this audit in front of you. The city uh did approve
this city council on Monday night because it's for the CRA. I felt that it would be important for you all to approve it as well. But um again, I'm I'm excited to put this for before you it being timely and it being clean, no findings. So, always a good thing.
Miracles never cease. All right, sounds good. You want a motion? Yes. All right, motion to approve. Got a motion to approve. We got a second. Second. All right, cas. Um, any discussion? All in favor say I. I.
All say nay. Motion carries for us. All right. Thank you for that. Next item I have is a request direction on scheduling a budget workshop. We talked a little bit about this earlier. Uh so our bylaws require us to provide our budget to the city council by July 31st. Our next CRA board meeting is on July
23rd. So sometime between now and July 23rd, I would like to schedule a budget workshop where we can have some conversations about our budget. So that way when we get to the July 23rd meeting, we'll have a budget to uh approve and then send to the to the council so that we can meet our July
31st deadline. I'll be out of town the 23rd. Um I don't know if uh if there's any any uh if anybody be willing to push it back to the 30th if that would mess anybody up. Might work better giving us some more
time to It's entirely up to you. That would that would give us time to to meet our deadline. Okay. My schedule's over the rest of the Okay. Brood, are you good for the the moving the meeting to the 30th? Are you the 30th of June of June?
The meeting. Oh, the CR meeting. Yeah, that's fine. How much you can? Yeah. Work for you. Okay. So, let's let's do that first. We're going to move the CRA board meeting to July 30th instead of July 23rd. And so, that gives us a little bit more
flexibility as far as when we have that workshop. Now, so pick a date, any date. I guess some of you can kind of maybe help identify dates that aren't available perhaps based on the publish
schedule. How's like the 15th or 16th? The 16th work. 15th 16th. Am I looking for any more conflicts? Would that be resting? I'd say the 9th or the 16th for me.
I can't do a ninth. Yeah, the nth. Okay. There's no conflicts. Okay. On the 9th and the 16th. There's no So, does July 16th work for for each of you? It works. Yeah. Okay. We'll get
that scheduled. This is for the workshop. Yep. C budget workshop. That's right. It'll be same time 5 o'clock. Same time at 5 o' unless you want to change that. Entirely up to you. alcohols.
Yeah. Do they about the same length of a meeting or is it hopefully it'll be quicker normally few hours? I can't do it. No, you know put together a framework of a budget. We'll talk about that. Move things around. You know, I would say an hour or
so. Really depends on public attendance, you know, whether they have a whole lot of comments. Could we do it for I how does budget work? I like doing that for you or I know you sometimes you got your grandkids. Yeah. No, I I can do four. Does it work for you guys? I'm
hoping that should be Let's do four. So on the 16th budget. Yeah. Just do it for two just to be be safe. But I was checking prevention. Yeah, we'll be we'll be done in an hour. Okay. All
right. Next item. Uh the last item that we have on the regular agenda here. So is a request to approve final invoice 451986 with fish spec. This is the final invoice for the parking study. Uh that is in the amount of $2318.65.
They handed over all of the documents, all the GIS files. So this is closing out that project. Um any discussion? I oppose nay. Motion carries. Squirrel. All right. Thank you for that. And then an update on our parking working group.
So we did meet back on the uh 22nd of May for kickoff meeting kind of brainstorm who we thought would would be uh good members of that. We identified uh Rob Kelly Meisner with Iron and Grape, Tammy Henderson with Sweet
Southern, and Colin Mrick as our first meeting. Looking forward to uh to having that and having some great conversations. So, just a little update on that. And that's all that I have under my tab. What about Did we were we gonna That's
next. That's on mine. Got it. Okay. All right. So, if you're done I'm done. then we're going to go to go to Ron. Okay. Um yeah, so one of the first things we talked about at that meeting was just finding stuff that's a relatively easy fix. Um and this was the
big one from that parking study was restriping the 700 block. Um so I just wanted to see if we can give Josh direction to go and um use the city's architects and get that planned out and drawn up. Yeah, I think it'd be great. Only
question I got is on this tree. Is it gonna about to get be taken in the one I think that's just that's a shadow hanging over. Okay. Yeah, there are some conflicts that that exist there. You know that that overlay obviously just places it on top of the aerial shock there. I think there is a a median
section there with a raised curb that's going to have to you know stay there and as such probably lose a couple of parking spaces but you know through that design effort we'll identify you know some alternatives there. Great.
All right. So, um, are you looking for a motion or not? Yeah, just direction to, uh, bring back a proposal for a task order, uh, with one of the city's continuing services, uh, engineering consultants. Okay. A motion by Kathy. Is there a second? Second. Second by Rob.
Um, any discussion? Any public comments? Okay. All in favor say I. All oppose say nay. Motion carries for us. All right. Any other board member comments? Brute, any comments from you?
No, sir. Rob, Kathy, I'm good. All right. I don't have any comments. This is a good meeting. This is what we want. Lot getting approved. Let's keep it moving. With that, I will accept a motion to adjourn. Motion to Oh, I'm sorry.
Oh, you're fired. Go ahead. Uh, WF Historic Trust. I just wanted to say thank you guys for taking the initiative on these historic standards because they're going to be very very important for not only the economic development of our town but also the
historic integrity of our town. And I want to recommend that each one of you send her an email about your response to these documents because if we don't speak up our voices won't be heard. Thank you very much. I'm sorry to cut you off too. So go ahead. Mindy, did you
have something too or you? Mindy, did you have something? Mr. CRA. Oh, please state your name. Oh, Melinda Henderson, citizen. Um, the CRA forward.
um University of West Florida Historic Trust went together to have a workshop because we surmised the first one that her group came to. We had a lot of mouths that were hanging open. So, uh we tried to
prepare a group of people. 31 came um to receive the information that they brought back that second time. And then the workshop that was last night, 21 came. And for both of them, we had
really good response. And if we do get that $5,000 um little education grant, um then we're going to continue with some more workshops about historic preservation, how to research the history of your
house, some other topics that they wanted. Um, and if we don't get it, we'll probably move forward with some of those, but not that many. So, just want to know. Thank
Josh. You did a good great job. Thank you all. Thank you, Josh. Okay, great. Any other comments? All right, we've already adjourned, so we're good. Thank you'all. Oh, let's see how bad this bike is. It's going to
suck. What's that? I read most partly