We call the set uh meeting to order 501 on January 28th and will please stand for the invocation. >> Lord, uh thank you for gathering us here tonight. Please help guide us uh to do what is best for the city as we make our
decisions. uh keep us patient and just keep us moving forward. Amen. >> Amen. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation
under God, indivisible, with liberty and justice for all. >> Okay. Uh, >> first up is the approval of minutes. Has everybody had a chance to look it over and there any changes?
>> Motion to approve. >> Got a motion? >> Second >> and a second. Any discussion? Um, all approved? All in favor? >> I I oppose. No.
>> Motion passed. Okay. Um Rob, if you'll do the financial >> uh financial report, there's nothing uh major to report on this one. The only thing I wanted to add is uh just to ask you guys if in the future if there's no big changes on that report, if you want me to add that under the consent consent
agenda also. Um and then if there's anything any major changes, I'll pull it back out so we can discuss it. But I think just in the interest of saving some time, if there's not any real changes, we can just keep it on the consent if that's okay with you guys. >> And that's just guidance. You'd have to make a motion app for that. Everybody
okay with that? >> It's fine with me. >> Good. >> All right. But we need a motion to approve. >> Motion to accept the financial report. >> Second. >> A motion in a second. Any discussion?
>> It doesn't reflect the carryover yet, right? >> That should be on the next one. >> Okay. Um, all in favor? I >> I >> I motion approved. Okay. And consent agenda. >> All right. So, this is something new
that we're going to start doing. I talked to Clay and I talked to Kathy when she took over as chair. Decided it'd be nice to expedite some of our our items here. These are all invoices or items that have already been discussed and agreed upon, budgeted. Uh so just we
can be a nice quicker way to approve all the invoices instead of having to go one by one and taking you know 10 15 minutes on each item. Uh, for this one, the only other thing that's on there is the budget amendment, which we already approved. This is just approving to finalize having the chair sign it so I can turn it back into accounting. Um,
but you're also welcome before you approve the consent agenda, there's anything on there that you want to pull off, you can ask to pull it off for discussion and we can move it to the regular agenda. So, what you guys will do with that is if somebody wants to make a motion to
either approve the consent agenda as is or if you want to ask to pull something off, now is when you would do that. >> Need a motion. >> Motion to approve the consent agenda. >> Second. >> Okay, got a motion in a second. Any discussion?
Anybody from the audience? Okay, seeing none. All in favor? >> I oppose. No. Motion passed. Okay. Let's move on to the regular agenda. >> All right. Uh first up, we have Levi. Uh
coming up for the amphitheater. You're going to >> We need to add >> Oh, right. Let me before you start. Sorry. Um there's a couple things that were not on the agenda that we I did send out when I did the uh our summary that sent you guys out via email. Um, one there's going to I'd like to add an
update from anchor that'll be for the dog park and the amphitheater or the sorry the alleyway. Uh, that would go underneath the 27 Crescent Drive project presentation. So, that'd be the new E. And then, uh, there's an item to get guidance on a
map reduction that was requested by city council member. That would be the new I. And then guidance on the lights on Baldwin, which would be the new J. So I need a motion to approve those changes and then we can move forward. >> Motion to approve the regular agenda
with those additions. >> Second. >> Motion and a second. Any discussion? All in favor? >> I oppose. No. Uh motion passed. Okay. >> Now we got Levi. >> Thank you, sir. All right. And please
talk into the mic. So make sure that we have your name in so that they >> So I'm Levi Wean with the egg architects. I have a great team over here with Steven Nicholson, Hannah Rutherford, and Michael Eplat. We are really pleased to finally get to share the design content that we have here for
this amphitheater redevelopment that we've been discussing for almost a year now. And uh we've kind of completed the phase one, you know, concept design. So that's where we are to get your feedback, to get your thoughts, and you I don't want to talk all night, so I'm going to ask them to come up and I'll just be here to fill in any of the gaps.
But again, really, thank you for taking the time to let us share this with you. All right, evening everyone. Good to see you again. As Levi said, I'm Stephen Nicholson, project manager. This is Hannah. She's our project designer. And this is my colle's landscape architect.
So, if we've already done this presentation earlier where we did the front end where we showed you what we learned, what we listen, the research that we've done. So, I don't want to go over all of that again. So, if you don't mind, we can go ahead and skip to page 13 of the presentation. And I'll just flip ahead to this.
We're excited to show you the concept that we have in place. One more. And here we are. Welcome to the station amphitheater concept that we have for you. So, as you know, the existing amphitheater that you have in place is
approximately about 10,790 square ft. We've expanded both wings on either side of the amphitheater to gain more seating, whether it's lawn seating or fixed seating. And that has also gained about an additional 700 7,700 square feet uh which is basically increasing the functionality and capacity of the
amphitheater that much more. And Hannah, if you want to speak to this one. >> So, this one, uh, this is the existing amphitheater. Um, in the proposed plan, we've added, uh, not existing, my apologies, proposed plan. Um, we've added public restrooms near the Circle Drive, vendor stations over to the right
under the shaded area, and expanded the stage and support facilities. This layout accommodates 1,372 comfort seats or up to,573 compact seats depending on configuration. And then this section illustrates the relationship to Circle Drive. The
addition of shaded areas up there near that so that you can walk in, be covered, keep away from the sun and rain. Um, a mix of seating types. So, you got the fixed, the flex, and then the lawn seating, and an increased stage height that opens the view corridor
towards the lake. >> Michael can speak to this. >> Sure. So, uh, what we're trying to show here is really the, uh, the parking available, uh, approximately, uh, centered around the amphitheater. So, using the parking study that the city created, we evaluated that based on
about a 5minute walk. Uh, using the IT parking manual, we calculated about 500 or so spaces um that were were needed. Uh, and and we have that here. So, 522 with a surplus of 284. Um so within basically a walk around a super Walmart you've got all the parking needed to
support this facility. Um in addition to that along circle drive because of the expanded um pavement area we have enough room specifically for um the kind of events that we would hold here to do either a mix of ADA parking um or do uh
food trucks on either side. So that's kind of a fun tiein to help support that activity. And in this slide, we're we're zooming into the actual site itself. And this highlights the pedestrian circulation um that we have and the patterns from the primary access points into the
amphitheater from Circle Drive itself and also from the lake behind. Um a range of seating options that we're showing in this slide. Basically, we have flexible seating up at the top. We have fixed without throughout and we also have lawn seating. This allows for a total capacity of up to like we said
1573 people. uh depending on the event setup that it is itself. >> Hannah, >> yes. So, this one, this is just covering the services and supports that we've added and expanding um adding those bathrooms up near Circle Drive, adding
that vendor station for an opportunity for the public to come and have popup vendors there as well. So then this um is just an example calendar of events that we could um hold and host at the amphitheater. We would
recommend um one key event every quarter to really bring in that revenue. And then some things like this would be the Christmas um time doing Christmas parade, Fourth of July, Lakefest, all those great things. >> And this this slide basically shows kind
of our design study analysis that we did. We were looking at different tower elements that we could use and concepts to activate the street edge and enhance the interaction with the with the public realm. And then this one, Michael, >> so going into the design, we knew how
important the the treeard was to everybody. Uh so what we've tried to do here is we know that some trees are going to have to be removed, especially as we expand the amphitheater. So we have gone through, we've we've calculated the number of inches of caliper inches within that area. um we know how many are going to likely be
removed. We have set aside some contingents for contingency for the ones that may be removed due to grading or other infrastructure that's needed. Um and then those that are going to remain, we have identified uh not only the critical root protection area uh that's going to be needed to make sure that those trees are healthy and protected
moving forward. Um but also how do we protect them during construction so they don't accidentally get damaged. Uh so silt fences uh things like that to help protect those trees moving forward. carrying uh go to the next one. Uh carrying that forward, what we've tried to do with the the landscape plan is a
is a mixture of things. First and most importantly is replace some of those caliber inches that we're removing, right? We want to make sure that the treeard uh stays or the lakeyard stays, you know, pretty shaded. The the second part of that is responding to the solar uh orientation of the amphitheater,
making sure that we're providing as much shade as we can around the amphitheater without obstructing views. Right? So now you've got shade at the top level. Um, and then you've got shade being cast from the individual trees. I don't know if you want to go back to the the shade study. >> This right here. >> Right. So you can see here like in the
afternoon the the trees we have along the the left side are going to predominantly shade the bulk of the uh the seating especially in the grass and the the fixed and um lawn areas down close to the stage. So we've tried to respond to all that. In addition to that, mostly native um tolerant
lowmaintenance landscapes um or landscape pallet to help not only reduce cost but just blend into the treeard. Uh we do have some specimen trees aligned on either side of the fan. Uh and those are really to help us do things with memory points, whether we're wrapping
the the trees with lights for Christmas or some kind of event or just present that as like a stately feature to help offset the the size of the amphitheater. >> Okay. Yeah. So, this is just an example of that, showing how the landscape and the architectural design uh integrate
together to protect you from that shade and the weather elements throughout the year. >> All right. >> All right. So, not only are we uh size is this? I'm sorry. 27. Yeah. Yes. So, not only are we providing a venue
size to accommodate the larger events, but we're also making sure that we're accommodating and integrating it seamlessly into the surrounding park environment as well. >> Talk about your rock and chairs. >> Yeah. And so part of the the early design for the
station was really uh paying homage to what was around uh Circle Drive and part of that was the train uh infrastructure, the um that architecture, that repetitive nature. Um also thinking about all the porches that surround that lake and kind of the the quieter
atmosphere of Defunia. And so you know what better way to like bring that memory point into going to see a a great concert or a venue to have your own rocking chair. Maybe you've you've bought that rocking chair for the year and you know you could have your name on it and that's your season ticket, right?
Kind of a neat way to not only raise money but also something that you don't get anywhere else. Um so that was some of the design concept for uh that seating arrangement. >> Yeah. So then taking it to the back side of the amphitheater is very important to also establish that face to the the lake
and integrate the lake amenities. So having that bicycle park access accessibility um opportunities for vendors to go down there and have access to the stage and then also reutilizing those um storage spaces under there into
vendor spaces where you could rent paddle boards, rent more bikes, rent things out of there. So vendor opportunities and more revenue. I >> I would just add before we move on from this one, one of the the key components is you see the van in the distance. We want to make sure that as people are trying to load and unload into this space, they have an avenue to to come
down, unload, uh that's big enough, that little gravel area to do a three-point turn to get a box truck or something out of there. Um, and so that's a nice way to tie in all of the uses there from a functionality standpoint. >> So, we do have like a bigger venue or artist show up, they can actually use
that road, unload all their equipment, do everything in the back of house, and it doesn't disturb the front of house where everyone's seating. This is just another nice night rendition. So you can see kind of the activation of the space toward, you know, facing the lake side because right now what you have is not very attractive
facing the lake. Now we're trying to make sure that it's something that you actually would be proud to look at >> from all sides. >> Yes, that's right. Um so this is kind of some of the the opportunities for pop-up vendor spaces that we've provided that's underneath that shaded structure up along Circle Drive. So whether it's, you know, local businesses that are coming
in and they're going to be the vendors for like a smaller like civic or civil event or if you're going to have, you know, an actual like, you know, big, you know, bigname star come in, then you're going to have this could be turned into a like a roped off like VIP section with they have their own little bartender and things like that. So we're trying to
think a little bit outside the box about how this can be like a very flexible, usable space, not only for bigger events, but also just for the smaller community as well. And these are just showing you some of the highlights and impacts of like what you're going to have throughout the year. I know we've got Christmas lights around Circle Drive. We've got the Lake
Fest. And we also have Fourth of July celebration. So, we just really want you to kind of see that and be able to feel the experience of what it would look like and feel like when we activate this space. And if you will, for your viewing pleasure, we're going to go ahead and show you a full animation of what the
experience would be like around the amphitheater. worship session >> and we thank you for your time. >> Thank you. >> Um, now questions, you know, whatever, whatever you want to see more of.
The only question I have is the palm trees. I mean, I don't know that I mean, is that a little bit longer? >> I don't think that would go so well. >> I think we had that discussion with Rob on the last meeting. Like, palm trees
like they're >> It takes a while to do all that. So another question would be do y'all have an idea on price? It's a it's a beautiful beautiful you guys have done a heck of a job but I think >> so we have prepared um some cost
narratives and things like that and I can pass those out if you want me to jump into those or those are going to be for me once I can ask another question. >> Oh go ahead ask one question. >> The the towers did y'all decide which ones would be I mean it looks like that's the type three that's in the
>> Yeah. I'll go back to that real quick if I can find that slide for you. Yeah, we we decided on the type three. One is that we also have multiple uses for this. So, say if you do have a larger, you know, ticketed event that we're going to rope off, fence off, and things like that, we can actually use those towers for uh spotlight features, things
like that that it can shine down on the stage itself or for the crowd, laser lights, and also just support systems that can be up there as well. >> I really also like the idea with the two towers of being able to bridge that with some kind of banner. It creates a really nice portal from the
street front too. So it kind of filters people in. They know exactly where to go. There's no question about how to enter the space. So and it also reflects the, you know, of course the stage roof as well. So >> and we have talked to a number of different presenters and they like the
idea of having, you know, a nice >> and I know in prior drawings there were the back of it changed. They're moving walls and stuff like that. Now it's just completely open air. >> Yes. >> Yep. The other thing I'll add, um, Buffalo Rock was interested in doing a
mural on that backside facing the lake as part of, you know, their contribution and stuff. So, that'd be kind of cool, too. There's lot like nice space back there for them to do that. >> Get like a local artist to do it. >> Yeah, that sounds great. >> It's going to be solar lighting or what kind of lighting?
>> It would be traditional lighting. >> Traditional. >> Yeah. If if there's a initiative towards a solar, there's a lot of roof space that's correctly oriented on top of that stage. >> I mean, possibly get some revenue off of solar. >> Well, solar and also some grant funding
as well. You know, FPL's been doing their, you know, solar trees and those types of things. And so, you know, that is something to pursue. That'd be a great thing to reach out to FPL and see if they'd they'd be willing to kick in anything to to use as one of their
solar, you know, like showing off FPL, you know, maybe give a grand or something. That'd be awesome. >> So, there's two documents that I've prepared there um the team's been looking at. So, one of them is a cost narrative and the other is sort of like a market and financial feasibility study. Okay. So, both of these are
drafts. We are at conceptual. The intention of this is to sort of put ballpark numbers out there so that things don't get alarming. We do, and I think what your question is getting to there, Reynolds, is that this is a beautiful structure and so it we do agree with you that has exceeded that $4
million that we talked about. So, we're looking at something that we think is right at six. There is a lot of flex in that. Um, as you start to go to, we did two different versions. one that was a square footage discussion just sort of applying a square footage number to the type of construction and then the second
one was a scope and if you look at the scope it's a bigger breakdown but you know there's $800,000 in just sort of your general conditions to get the project started you know that's not the construction um we're carrying over $500,000 in an AV budget you know you could say let's cap that at 200,000 you
know and so depending on how we work through that I think there's a lot of wiggle room and What we were trying to do was to say to get what's pictured here, you know, that's what it is. Um, there's also some renderings. You can see like the whole tongue and groove
deck underneath the the shade structure. I was actually over there at Great Southern and that little metal canopy looks great. You know, you could do that and that would totally change, you know, the cost of the lighting. And so, we've shown a premium product. This is conceptual. We want everyone to feel that excitement and the opportunity
that's here. But as we get into a DD or CD phase, if we move forward, that would be where we would really work on the budget and how do we deliver the program requirements to give this the success, which are the number of seats, the type of amenities that would attract these types of talents and then those flex
spaces like they were mentioning with the uh uh vendor spaces or you know those other opportunities. Um so if you want to look at it in more detail, you can see how we approach that and all the numbers are there. You know, like I said, this is at the conceptual level
and there's plenty of healthy disclaimers on there because I have to do that, but you get the idea. The second one that I think is really interesting though, which is the sort of market and financial feas feasibility. This is like, you know, how does this thing make money? Can we prove that this is right size for it? Does this fit? Um,
and so we've talked with a couple different operators. Uh, we met with a a guy that, you know, was working on the um what's the name of the one there in Seate? Secape. What is that? Moon Crush. >> Yeah. Yeah. Yeah. >> Moon Crush. Um, you know how they've done theirs and built that up from
ground up. And so we've talked through that there is really a gap in the market for the amphitheater that's 1,200 to 2,000. There's just it's a gap. So this is a sweet spot. And for your community size, when you look at what that means demographic wise, city population to tourist, that's also a great fit. So
what we did was we had them build out a very conservative sort of estimate with you know event types the touring the local the sort of festivals that would be city focused community and non- ticketed free events you know making sure that this isn't there we applied an
average cost per attendee and just kind of worked this number backwards and so you can look at that but what I think is important there is that you know we think there's a three-year stabilization period these numbers are very conservative we use 1,200 occupants and you saw we have a capacity for 1,500.
Um, is that the math works that this can actually be profitable for the city and the community? >> So, you think by year three you could project it at 880? >> Yes, >> that's great. >> Which then gets you to a net of about 340? >> What kind of maintenance uh reserves
need to be put into this year? So, there's an operating expense tab on there where we've gone ahead and done a staffing with sort of the event labor, utilities and services as well as maintenance and grounds cost. Um, you know, part of that is also a question of how much of that is happening as part of the lakeyard maintenance versus
independent to this event venue. Um, and so like I said, these are trying to capture the big numbers that you should consider. And then my assumption would be as we get more specific and we work with however this is going to be operated, we could dial those into
something that felt, you know, more appropriate. >> Awesome. So it can be scaled back if we don't have the the money that's >> Yes. Yes. This is your high water mark and then we can work from there. >> Okay. I'd love to do this, but I'm just
saying >> you said flexible lawn seating. Explain that to me again. >> So, like in the image that's shown here, all this grass space that's there in front of the sort of permanent seating. >> You would show up there. You could bring your your blanket, your lawn chairs,
your whatever else. Um, kids could be out there, you know, doing cartwheels. Uh, it's sort of like the seaside type amphitheater. It would be a turf area that would just be open use there. And that would be uh estimate of how
many uh how big of space we talking about. >> You want to go back? >> We did we did one for like I think it was like around 12 square feet per person. So that kind of gives you like a towel space and yeah. Um but then also for certain events you can get rid of that and be pack them in like sardine shoulder to shoulder if you need to get
that many tickets in there. So let me get back to that slide. I apologize. Next one. Oh that was it. glasses. >> That's fine. >> So, the lot is about,620 square ft total.
>> So, that lands you I think it's 271 people. >> Is that But is that minimum or max? You saying you like >> we're showing 130 to 270 and this is all using that sort of like square footage per person number >> and same with the fixed seating too. So
we we gave you comfortable seating space of 24 in which is more than usual. We can also peel that back to 18 in per person which actually brings up the seat count that much more. Got >> so that's why we have that range from 13 to500 just depending on how how tight
you want to see everybody. >> Okay. >> Any other questions? >> Would that be artificial turf? We we looked at artificial turf. We talked to some some other >> operators and they basically said that artificial turf is a huge pain in the
butt. People drop gum where it needs to be cleaned and you end up replacing it more often than the warranty last. >> Yep. If you got to replace a little bit of sod, it's a lot cheaper to put patches in than you do. >> I was going to say how does it Yeah.
maintaining the grass. If you have quite a few events there, that's going to Yeah. >> Part of the operating cost for a large event. It hopefully it it should pay for itself. >> You guys factored that into your operating. >> Yes.
>> Yeah. That's not that much. So, I'd really be thinking >> No. So, if you guys are okay with it, I'll have I'm going to try to get them on the February 23rd city council agenda to present it to them kind of with the same caveats of this is still concept we can,
you know, water down and and make all those decisions later just to give them an idea of where we're at. >> Perfect. >> Just need the okay from you guys to go do that. >> So, do we need to make a have a motion for that? >> We do. I'll make a motion. >> Given the circumstance, I think it's appropriate to have the board take official action on that.
I'll make a motion. >> We've got a motion. >> Second. >> Second. Any discussion? Any public comments? Um, Melinda Henderson, resident. I think the towers look very, very modern and out of place for our
architecture. We do have presidents though for turrets and a lot of the houses. If they could meet the same objectives that they had um that they mentioned for
the ones they've shown, I would prefer those. And two, they could enclose them and have um better uh storage like for when it's raining and everything that it would increase the kinds of things they could store.
That's why I brought it up because I kind of the the one that they call classic shiplap plus brick kind of looked more less modern to me. >> Anybody else? them up because those are all over.
>> Now, when the uh the bands or the VIP come in uh to the easy access to the, you know, you got quilt, man, you got speakers, you got heavy stuff, would it be uh easy access for the them groups
and stuff to to set up on stage without any uh mishaps? >> Yeah. So, there's an existing gravel road that would have to be improved upon, but yes, we've already had that consideration. That's what that that shot of the back of the house was uh on the lake. That's basically would become
where the uh the the artists bring their box truck down or whatever and they unload all their equipment from the back here. This would all be secured off for them essentially. >> It is a ramp. Yeah, there's a ramp on there's stairs on the right hand side
and we have we have a ramp on the right and on the left. >> So there's a ramp there' be a ramp going on both sides. >> Yep. Okay. >> Could you come up and say that again up closer to the mic? >> There's also a green room and areas for
pre-staging for the artists as well. So that basically they would they'd unload everything in the back. There's a ramp on the we'll say on the right hand side. they can go up and that's where the green room is and they can basically get prepared for it before the the the the ticketed people even see you, the patrons even see you and then they come
out on stage. So we have it basically set up that way. >> So the so on both sides is the green or just the one side the green room. >> One side is the green room. Yes. >> And what's the other side then? Just >> Yeah. Let me Sorry. Let me flip back to that.
You can see One more. Okay. So, the green room that we have is on plan right over here. And then on the plan left hand side, I think we have. So, that's going to be where you have like your AV, mechanical, electrical room, things like that for the stage
itself. >> Mhm. Okay. So, the ramp would be coming up. >> Yeah. So, there's a ramp right here on the right on this side that comes up from the back that all the way up and comes onto the side of all their stuff inside and get prepared.
>> And then the fixed facilities is over here on the right hand side which is your electrical room, mechanical room, AV tapins, all that kind of stuff for sound equipment for house sound and house lights. >> Okay. And then down below um the back
side will be storage also like I mean like >> the bottom corners from that back view >> the bottom corners are vendor space the existing bathrooms that are under there we're um voting to be uh turned into storage. So, well, and I I I help with the Fourth
of July and we bring in a lot of stuff as well as, you know, um with would we be store using the green room as well, like we bringing the flags in and things like that that going to be used and >> Yes. >> Yes.
>> So, under there, that whole portion in the middle would be storage. storage all underneath the actual stage itself >> because we usually like try to bring our the stuff put it there >> the you know the night before you know and then >> okay >> and the one great thing about having the
vend vendors flagging on either side too that's another possible revenue that that creates itself so >> yeah because we don't have it >> done yet but yes that could be something that you could have that's a bonus were I might have missed it were there
bathrooms there were originally oh they're up at the Circle Drive. Yes. >> So to to do the green room and all the the electrical and all that stuff, you're going to have to delete the bathrooms though to do that, right? The way they are right now. >> Those bathrooms are going away as they
are the ones the existing ones. >> Tear it down anyway. >> Yeah. If you do anything with those, you have to bring them up to code, ADA, all that. It's it would be it's a wash. There's no no point. That's why we we're relocating them, making them more serviceable and usable for the public. So that way if they're walking around
Circle Drive enjoying the lights or walking at night, they can use the bathrooms. They don't have to go back down the hill but behind a building, you know, like it is right now. So >> we did an evaluation of the existing structure and it was not feasible. >> Well, the the new building would be on
top of it anyway. So I mean, yeah, >> this is such a feature though. I mean, like especially this backside of it so so nice looking, you know? I mean, it's just >> Well, one of the that's it's a great point. One of the thoughts that we had when we were designing this is that the stage not doesn't only have to face the seating. It can also turn and face the
lake. So if you have, you know, it's Veterans Day and the mayor is up there on stage, he can turn around, face the lake, you can watch the people come and jumping out. I think they said there are paratroopers that come out and fly. >> I mean, you have people that are going to be out on non-motorized uh boating, you know, so paddle boarders, kayakers,
things like that. So you can have a whole event that's facing the lake itself as well, not just the amphitheater. So, will will it have in like built-in speaker sound system and stuff as well? >> You'll have house sound, but if you want to speak to that as well. >> So, we've like I said, we in the budget
number there, we're carrying a $500,000 AV package, which would be huge. That would allow you to have lighting that would have sound speakers that would have all the infrastructure. Most of these events, if it's a larger event, they're going to want to bring their own hookups because they're all calibrated to that. And so part of this number is
would be to have the infrastructure which would be like channel runs that get to a soundbox. So there's a lot of that that would get into a later phase that we could you know engineer but the intention is to have a base package that's just an onoff which would give you a mic and be able to do whatever you're going to do there. Um, we were
also talking quite a bit with, you know, the different as we've been through this process about what if it's an orchestra event versus a school graduation versus, you know, the Fourth of July versus a rock concert or a country concert, >> movies, park or >> you have to be able to play through all
of those. And so the it would be a very bulletproof system on that. >> So you recommended what uh what's the name brand of the uh system? >> We have not picked this. You hadn't picked the name brand yet. Okay. >> You know, being in the uh the
entertainment promotion business, uh >> yeah, I would have some recommendations. >> We would we would love to get those. I know that you also have some thoughts there. >> Yeah. Good sound. >> We we also have a consultant. >> So, you would have basically what you're saying is inhouse that stuff will be for
stay at a a base. >> Right. Right. some permanent attached and then you'd have whatever sort of sound trust, lumen trust that you need for the lighting and sound that you could add to or keep up. >> And that's a good idea. You bringing artists in, it's good to have their own
system >> because they hook up to our system. >> You know, a lot of times, you know, they override, damage it, blow the speakers. >> They just need a plugandplay. >> Yeah. That's all they need. Exactly. Yeah. If they raining and stuff.
>> Okay. Okay. And on the towers, you were saying something about like having like they can do put spotlights and stuff. So that is that where it would be housed too or would >> Yeah, I mean that's that's a possibility. That's something that we're definitely thinking of. So Yep. >> Yes, ma'am.
>> And well and like I said with it being open if it starts to rain is that you know >> well I mean we would find creative ways to enclose everything. So I mean like said >> those towers are are not like occupiable. We don't have seats up there, you know, they are for service.
They're for the impact there on the street front. They become kind of like lanterns because you uplight them. They're picking up on the shape of the stage. You know, it's really an architectural design thing to create that symmetrical and really impactful um like recognition. You know, this is the
amphitheater in Defunia. Um I think that we could continue to explore them and you know, we showed four different towers. I think we probably did about 30 different versions of towers as we were playing through them before we found something that, you know, the night picture sold it for me on that. But you
could have like a sound or a guy with a spotlight or any of that sort of stuff and a catwalk along that roof which would allow you to do a lot of other sort of support things depending on what the venue was performing that. >> Well, you had mentioned something about being able to hang banners, you know, like how wide is that?
>> Oh, between there less than 20 feet. Yeah, 16 ft maybe. So, >> and it would have things where we we could attach >> Yeah, we would probably go ahead and put grommets in there. You know, there's
again, this is sort of preparing for all the eventualities. Um, you know, you're going to have your hanging capacity on the stage roof. You'll have that also on the vendor sides, you know, because you're going to need those uh power hookups for them. you know, all that
infrastructure comes in as part of a DD phase where you start to look at, you know, if it is a farmers market, this is how we lay it out. If it's the fourth of July, this is how we lay it out. And you do all those case st scenarios and then say, what do you need from an infrastructure standpoint? Um so yes
that could definitely be an option >> and we discover a lot of that in the next phase too like you said in the DE phase when we actually engage the engineers and start getting load calculations for electrical and things like that and then we can start really understanding what it takes. It would be
nice too to see like there's some core features that are non-negotiables, but then there's all the card features on here, which I mean, you know, when it comes down to budget and you're like, you know, I got to delete something. It would be nice to to be able to to know
what, you know, what how much things cost to be able like if we have to make a budget on something to be able to break it down. So, >> yeah. So, we were talking um I was actually talking with one of our other partners about this. We've actually been submitting a couple projects here recently with add and deduct alternates
in our original bid package and it's actually been really successful because competitive bid market is going the way that we would want it to do this. But then also um by going ahead and having it as part of your initial package, then you can immediately know what the impact is of, well, if I want to add grommets,
you know, every 10 foot spacing, that's a $2,500 cost. But if I want to add them every five foot spacing, that's only, you know, $1,000. And so you can immediately see that in the bid package and make a decision that's wise about what you want to add or not.
>> Great. So thank you. >> Any other comments? Seeing none, any other board comments. Um, we have a motion and a second. All in favor? >> I
uh motion pass. >> Thank you. Thank you so much. >> Thank you. Thank you. >> So, I'll get that on the February 23rd. I'm not I don't I didn't want to put on the same meeting as the uh the bond issuance on the 9th. So, >> yeah. >> Next is Baldwin Avenue.
>> All right. So, next we've got the uh the bid packages ready. Three notch group has provided that for us. Should be in your packets. Um we just need approval to move forward with getting that bid package out and we need to discuss how long you want that bid to be out for. I think the statutory requirements 21
days. Uh but you can go as long as you want. Uh realistically, given the the time of year and temperature that you need to lay asphalt, I think if we did 30 days or more, we'd be fine. Uh because I know asphalt you have to minimum I think it's 50 degrees and
realistically they want it to be 70 degrees out before they start laying it. So we have a little bit of time but that's up for you guys to decide how long you want that bid package to be out for and then if there's anything in that bid package you want to change uh for me to take back to three notch. >> And while we're strictly not required to
follow that 21 days it is my recommendation that we follow that in these scenarios. There's no reason to do a two week, which is what the city's low end would be. Um, and so at least 21 days, you'll be compliant with any issue under the city's purchasing policy or
state statute that governs counties as opposed to CRS. >> Is there a benefit to going longer like 30 days? U >> other than what Mr. Hamilton just addressed, I don't see you you're not going to hurt yourself going 30 days. >> The weather will be better. >> And the other thing I'll point out is
you don't have to accept any of the bids. You can you can reject all of them and start it over. You can, you know, there's there's room to talk about all that later. This is just approving, getting the bid package out there so we can start getting bids on this so we can get an actual price.
>> Was there something added to the southeast corner? Wouldn't I can't remember not here, but at the city council level, did they want something changed or is this the final? >> No, that was this is the final. >> Okay. So
30 days 30 days. >> I think it makes sense to do 30 days. >> We have a motion. >> So moved. >> Second. >> Right. We got a motion and a second. Any discussions? Any public comments?
Seeing none, all in favor? >> Opposed? None. Motion passed. Okay. Now, next. >> All right. So, next >> we need Mike to come in. >> We're gonna wait for Michael. He's gonna come out here and get the phone connected for us. We got Smith will be
coming to talk about the final draft for the historic design standards and then we can discuss um basically just getting approval from you guys for me to either hand it over to the city just in a meeting with Kobe and emails or if you want me to actually present it at city council. Again,
>> that's going to be up to you guys. But >> and from my understanding, these standards already exist. They're just not written down, right? We're not adding a bunch of rules. >> So, the historic drafts, the standards that they're providing is at this point just >> recommendations and guidance towards
what they're already trying to accomplish with the laws that are already in place. >> Yeah. >> So, what the city does with this draft is completely up to them. It's not up to us. They can take it and put it on a shelf and never look at it again. They can give it to uh Mr. Wallace to look at as as guide as a guide to make his job a
little bit easier. Uh, but once we hand it over to them, that's the city council decision. >> Ideally, anybody who wants to do anything in the historic district will get a copy of it or or get go to the website or whatever, be told that because a lot of people just don't know
what to do. Some people just do what they want to do. >> And that that was the whole point of starting this to begin with is just giving people a guide of this is what meets the historic standards. This is what doesn't. This is you know what's what's acceptable, what's preferable. >> Welcome to Zoom. Enter your meeting ID
followed by pound. >> Enter your participant ID followed by pound. Otherwise, just press pound to continue. Please enter the meeting passcode followed by pound. >> You are in the meeting now. There are
two participants in the meeting. You have been added to the waiting room. You cannot talk or listen until the host admits you to the meeting. a guide for alterations. Sorry, someone just joined. Um, these provide guides for alterations for
additions and construction. And these just help manage historic integrity over time for the community as well as whoever is reviewing certificates of appropriateness. So, we developed these standards through first learning more about your city
itself, meeting with community members, knowing what's important to them, um reviewing the city's history with preservation as well as the districts themselves, what are some important architectural styles and history within the district, and then reviewing your city's code of ordinances and the
secretariat interior standards and using those as bases. So design standards again provide a basis for making fair decisions and consistency in design review for whoever is reviewing um for whoever is reviewing your
statistics appropriateness as well as many other things such as incentives for investment, property value enhancement and preservation education. So these should be used as a guide to evaluate the appropriateness of proposed exterior work on historic buildings
located within a city's historic district especially in um local historic districts. So JMT was able to develop a set of design standards specific to your historic districts all within one document and these include your DIAC
Springs historic district, the downtown business district and the Dory Avenue historic district. So I'm going to do a brief overview of the document itself going through the table of contents um just to give a better representation and pulling out some important details that we included
throughout. And I wanted to clarify as well that the nature of having a document like this on active online is that the table of contents is interactive and this lets a property owner who doesn't really need to read introductory stuff can skip right to the section by clicking on the table of
contents. So it just feed lines a lot and helps get rid of some confusion and scrolling. So that being said, um the document itself is split into six chapters as well as dependencies. The first chapter providing the introductory information. to this page showing that
there's a section on preservation financial incentives, what are possible within your local historic district as well as your national district and how to figure out if your property um is could be possible for your property as well as where who to talk to next and
next steps. Your second chapter goes over preservation and sceniacs. There's a brief history of the city as well as information on what's national risk to district, what's the local district, what is contributing and non-contributing, what do these mean, what does this mean for you and your
property. This is very important to identify as these are new terms for some people. So, we just want to make this document as clear as possible. Let everyone know what's going on in it. The third chapter provides an introduction to architectural styles and
building types and forms found within your district. Um, this is important for a property owner because as they're working on proposing exterior alteration, it's important to know what style their building is because that tells them they're defining features that are on their building are important
to preserve. So, chapter 4 is the bulk of the document. This is the design standard. Um, so this introductory page again lays out how to go about reading this document. How is it guiding you? And also there's a note saying that the standards are not intended to require
the reversal of any past alterations that may not be as appropriate. This is just for new new alterations going forward. As well as there's a call out sheet from within the standard showing that a property owner can maybe print out a page just to get a better visual. They can circle things. They can write
on it. Visuals are very helpful for whoever's reviewing the certificate of appropriateness as well as for the property owners themselves. So the next few pages are pulled from this chapter on the design standards showing how we use text, we use
diagrams, we use um imagery as well as these best practice boxes to give examples of how to go about replacing a door, installing a screen door, like what are the most appropriate actions? Um this can help guide a property owner in making choices uh with their exterior
alteration. We also provide um in in this case with the doors and some other sections examples of appropriate like materials um what's available and what are examples of appropriate door replacements. Um this section is showing that we also
included residential, commercial and institutional. So there's a section on storefronts um just general about the standard storefront as well as entrances up to the upper facade such as its cornises. We also have some streetscape elements within here. Very brief, but just going
over some things such as landscaping. We pulled some examples of appropriate canopy trees and shrubs from the code of ordinances. Again, just providing more visual components for a property owner who are just just want or interested in pursuing creating a landscaping plan.
Um, we also created a whole diagram section for signage showing a property owner who's interested in adding signage to their commercial property what what all signage is available and what could help them decide what's most appropriate for their building. Uh, and then finally, there's a brief
chapter on demolition and relocation as well as a chapter on substitute materials. This is also very brief but it's just familiariz familiarizing yourself with the term what is replacement and kind means what is substitute material what are situations substitute materials appropriate and then there's a section going over cost
evaluation for said substitute material and then finally there's a large provides multitude of information um but this call out being important that you have the springs historic district is the name of both your local and your national district and those boundaries
are slightly different. So again, it's important to have this map here to show property owners where exactly their building lays within both. There's also a variety of resources um within the state within the National Park Service uh technical resources. So
we have some links there, some information um as well as some bibliography um just to provide a property owner with more resources. So that is my brief overview. Um and this document I've provided to the
executive director. Uh I think at this point we are looking to I will have some final copies but I will be sending your way. But thank you for working with us through this process. It's been very fun. but also this is
just an exciting thing to work on in terms of helping the community really getting to know the community and knowing what they're looking for and what would be helpful for them. So that's just the ultimate goal is to produce something that's helpful to somebody. So thank you.
>> Any questions from anybody? Perfect. All right. So again, the question is, do you want me to forward these documents to Kobe and just meet with him privately or you want me to present this at a city council meeting?
Completely up to you. >> I' I'd go just to Kobe. I don't know why you'd have to present anything. I >> mean, there's nothing they can fine. Do whatever they want with themselves. >> Yeah, just move it on. Got it.
Sweet. >> Still on. >> Yep. >> Still here. >> Thank you, Samantha. >> Thank you. >> Bye. >> Yeah. Thank you guys. Have a good night.
>> You too. >> Yeah. Okay. Uh D. All right. So, we've got the 27 Cresant Drive, which is the hopefully cultural auction center. We got Bradley Touch down here to give you guys some
information on that project. The packets you received should should contain the 90% architectural drawings for the >> State your name, please. >> Oh, I'm sorry. Bradley Touchstone with Touchstone Architecture. Um, so the packet that you received should contain the 90% architectural drawings for the
27 Crescent Drive building. Um, not much has changed with regard to the preliminary design that we presented to you all previously. Um, I have met with Jennifer Steele again with the Cultural Arts Alliance to make sure that um, their specific needs were being met. But it's also worth noting that the design
of the building is is really flex space. Uh, so it's it could be used for a whole different variety of things. Um, couple of things to bring you up to speed on. Uh, it will need to be sprinklered because it is an assembly occupancy building. um that shouldn't be any problem because there's so much work
being done anyway. Um we did do a very exhaustive uh structural analysis of the existing building. Um went way down a rabbit hole on that one and actually constructed a 3D model of the entire frame of the building because the roof system is is um pretty unique. Um
there's no decking on the roof right now. It's just metal panels on plland. And so we would need in order to satisfy the code requirements, we need to pull those panels off and put a wood deck on the on the roof. What we also discovered though is that, you know, it's a basically a 40x60 box and there are
trusses 10 ft on center. Um, and those trusses span the full 40t. And then between each one of those trusses are rafters that extend from the exterior wall all the way up to the ridge beam. And so there are these just 2 by sixes
that are spanning essentially 30 feet, which really speaks volumes about the quality of lumber that existed, but we we can't do that now. So we needed to come in and do some secondary framing systems. We had looked at possibly running a column line down the center of
the building with a beam and then some secondary roof joists. And and after a lot of discussions, um Carson Hicks, the structural engineer, and I determined that really the best path forward is to pull the roof framing off and then just run pre-fabricated wood trusses back on
top of it. That gets you uh a very predictable um wind loading criteria for the roof. It's very conventional. So um the contractors that'll be doing the work will feel very comfortable, you know, because contractors are going to bid two things. They're going to bid cost and they're going to bid risk. And
so when we started doing some kind of strange modifications to that framing system, it just seemed like we were inviting a lot of risk that was not necessary. And then everything started clicking into place once that happened because, you know, we've got that new roof system over the little addition that we're doing, being able to frame
all that stuff in, being able to run conventional electrical ceiling, lighting, duct work, all of that, uh, really seem to sort itself out quite nicely. Uh next steps are um we just need there's some minor site modifications that will need to be addressed by a civil engineer. Actually
already talked to Okonnell about helping us with that. Just some modifications to the sidewalk and they'll need to run some um storm water pvious surface area ratio calculations for the site permitting. Um but other than that I think it's in you pretty straightforward
uh and ready to go. Any questions? >> I do have one question. So, when you say take the roof off, are you talking about using the existing metal and putting it back on or you talking about putting new roof on? >> I think the reality, we can look at it
once they start trying to we can ask them to try to pull those panels off. I think the reality of it is what we're going to find is that it's it's not going to be u worth the cost to try and salvage those panels. I think it's going to be probably less expensive just to run new metal. >> So, there's no way to keep that roof and
do a do something. I know it's hot as 80s. >> It just won't it won't meet the wind loading criteria that we have. Um the uplift, we have to put a a deck on it. you know, with those metal panels just applied to plland that are about four
feet on center, we just don't have the the uplift adhesion that we need to keep those panels intact in the in the wind load that we have. And there's also the end walls, those gables are unreinforced and the the structural system for that
roof really relies on the kind of diaphragm action of those gable ends. And so we'd have to make a lot of modifications to those as well. So it was a a lot of effort for not done a lot of return. >> Okay.
>> For the uh the civil engineer, we're going to have to do an RFQ, but we could also I was talking to Clay, we can do we're going to get a continued >> we'd want a continuing contract. I think it would be to our advantage. We're doing enough projects now where it's
going to become a time drain and a cost drain on the CRA to bid out every single engineering project. We had piggybacked on some of the city's projects. They've undergone some changes in who they have. I think at this point it will probably be beneficial to have our own retainer.
Understand you don't pay them any money on a monthly basis. You pay them per project. Statute 287055 makes very clear what projects are permissible to do under continuing contract, which ones aren't. Some projects will be large enough that we will still have to go out
for procure, excuse me, competitive procurement, but projects that are under certain dollar thresholds statute allows us to do that would be efficient to have a civil engineer on a continuing contract. That contract would exist until the time we
got ready to terminate. you can turn it over any reason or no reason. So you don't owe them any money except for the work they actually do. And I think if we're going to do that um based on this recommendation, engage a civil engineer, I don't believe the scope of this is going to exceed statuto caps for
construction at this point. So I would recommend that if you are prepared to act on his recommendation too to engage a civil engineer that instead of just saying that you authorize SD RQ to obtain a continuing services contract with a professional engineering program
and I do need that in the form of a motion. >> I'll make that motion. >> Got a motion >> and a second. Any discussions? My only discussion is what do you think the additional cost of that roof is going to be now that you know we have to
redo the roof? >> When you say the additional cost versus >> Sorry about that. >> Um if it if the roof were able to remain intact or >> No, I'm saying if you I mean when you take off the panels and you if you put them back on or you don't put them back
on it, it's probably the labor of all that is going to be a lot anyway. So, it's going to be probably they'll wash to some extent whether it's new or old of the exist. >> I think it's going to be less expensive to do new to be honest because when you pull those panels off, you're going to damage a certain number of them. So, and they're colored so then you can't match
it. Also, when you pull them off, there's holes in them. Yeah. >> And so, you got to go back in and use the exact same holes. And so, it really does create a labor challenge. Um, >> and I'm just thinking of, you know, I don't think that we originally thought there was going to be a new roof needed.
Now there's a new roof component. So question is how much are we thinking are you thinking ballpark that's going to add to the project? >> I don't have that number for you honestly. >> Okay. >> All right. That's the only question. Yeah, cuz this that that's what I'm
concerned about that labor the labor cost to um you don't have a just a ballpark figure but >> I really don't I I you know my guessing on construction costs over the past two years has gotten very inaccurate.
>> All right, thanks. It looks nice. Yeah. Uh any comments from Okay, seeing none, we have a motion on the floor. All in favor? >> All oppose? None. Motion passed.
>> Great. Thank you. >> Thank you. >> Okay. Um E. >> All right. So, now we have Elizabeth Moore with Anchor Engineering. She's gonna give us an update on the alleyway project and the dog park. >> Yes. and Michael should have those
attachments. I sent him so we can pull some of that stuff up. >> So, I'm Elizabeth Moore. I'm with Anchor Engineering. Um, and we are working on your alleyway project and your dog park project. So, we want I want to kind of give an update for that. Um, the
alleyway project, we're about a little bit less than 30% complete. The overall project like the roadway and that is about the layout's about 30% complete, but we're still working through the utilities. Um, we have a little hold up on that. We're waiting for the city to video the water, uh, the storm water and
the wastewater. Um, they're about done with the wastewater, but the storm water's proving to be problematic. There's some problems in the lines. Um, I think some of them are collapsed. So, we um, we're actually going to reevaluate that to see if we actually need that for this. Um, but once we get
that, then we'll be able to proceed forward with the rest of the design. Um we did provide an approximate cost estimate um just based on this is just conceptual at this time um and u it's we estimated to be about 3.8 to4 million
um based on the the um layout that you all selected previously and um so that would include um the sidewalks on either side, the concrete and then an inverted crown with storm water underground.
Um, and we have recently um, reached back out to the utility companies just to make sure that the prices that they gave us for the utilities previously were still good. Um, and we have confirmed that with all of them. So, as soon as we get the information from the city, then we'll be able to move forward with the
rest of the design. Are there any questions on that project? >> No. Then we we talked about something about the uh the lighting with FPL. >> That's right. Yes. Um there's also a potential for cost savings through Florida Power and Light. Um we've worked with them on several different projects.
I've checked with the city um the public works department. They've utilized this program before too. Right now we have about $100,000 in this bid for the lighting. Um but what go what Florida Power and Light does is they evaluate how much power you're going to use over the years and then they offset the
initial cost of the power of the lights. So um we have $84,000 in there. I think we had like maybe $4,000 a light pole. Um that would go down to like $100 a light pole. So um you know there's there's really no reason um that I saw
not to propose that but it's an option that you the that you all may want to consider. So and I sent um over an examp so we tried to get a floor of power and light actual example contract. They wouldn't send that to us. So I redacted a bunch of information and sent you one that
I've worked on them with before. So, I'm assuming it would be the same, but um the terms are very favorable. >> Any other questions? >> Need a motion. >> We can go on to the dog park. >> We just have updated for the dog park. >> Um and then with the dog park, um we
have completed the survey. We got about 30% design on it, but um um we can be done with it fairly quickly, but we do need some information from you all. Um as far as the direction for the bathrooms, I think is that in the packet
as well, the bathroom information. Um you have some bathroom information as far as costs on here. Um and bathrooms are surprisingly expensive. Um so, and we worked with a bunch of other cities in the past. There are some pre-fabricated options that
I've included here. They literally are pre-fabricated. They come, they drop them down on your site. Um, I actually I've got a price in here of about 160,000. In doing my research, um, you can actually get them through the co-op, through a co-op, if you're a member of a
co-op. Sourcewell is one of them. Um, and I found a price for about 70 or $80,000. Um but in talking with some of the cities, they said that price has gone up in in light of the new um building code. So I put 160,000 in there because the last time we checked, they
had checked it was about 130,000. So um and then there's so there's two different options for the prefab. And then the third option would be, you know, just your standard design bid build. Um and um there was a similar project um where we did a small bathroom
in Panama City and um now it was maybe a little bigger than you need here. It it was two stalls in each side. Um but it came in at a little under 300,000. So I don't know what direction you all want to take. So that's that is the that's
the initial prefab. It's, you know, it's it's not, you know, grand or anything like that, but um um and then if you get on a little bit further, you'll see um some of the stick built options, too. So, like I said, the pricing can range
significantly and if y'all need some additional information, you know, it has a site plan on there or a floor plan on there for you to look at. Um but, um and we don't have to make the decision tonight if y'all want to review that. and uh let us know. That would be that's um that's perfectly acceptable as well.
We have other areas we can be working on. It's not exactly a picture. I guess we didn't bring an actual picture, but that was the elevation that was in the plans. So, um a couple more things to note. Um we like I said, we did estimate the cost to be about 300 380 to 400,000. You
know, a lot of that's the bathroom. Um so, we left that in there. Um, we also had demo as one of the line items in there because we're going to take out some of the like the pine trees that um that were in the project. Um, but after we walked the site, I I kind of felt like the trees could remain, you know,
um, I think the shade would be nice. Um, but that's another decision that you all can make. And, um, we also minimized the grading. Again, I think originally the thought was is that we graded out to where both sides were flat. One, I was a little concerned that that would jeopardize the trees that are out there
that you do want to keep. And secondly, it's going to be a big cost. And thirdly, I I I don't see how the incline would affect the dogs in any negative way. So, if you have any comments or questions, I'd be happy to answer them. >> Any questions?
>> I'm just now seeing it tonight, so I don't really I haven't fully digested it, but >> yeah, I think I just need to digest it, too. >> Yeah, absolutely. Like I said, we don't need any direction this evening. Um we've got some other areas in the project that we'll be working on, but um
if you have any questions at all, he's got my information that we have to answer. >> Thanks so much. Thank you. >> Thank you. >> Um F. >> All right. So, that's going to bring us to our hazardous tree. All right. So,
I've been working with applicant at 160 Lake View Drive. Had a certified arborist go out there and determine that the tree is dead and hazardous and needs to be removed. I got two estimates and I'm requesting approval to go with the lowest estimate which was 2500 from
Anderson Tree and Lawn Care and he does meet all the income requirements and all that good stuff. So, >> I'll make a motion to approve Anderson and a second. Any discussion? Any comments from
being none? Uh, all in favor? >> I >> oppose. Uh, motion passed. Okay, let's go down to G. >> All right, so next one. I've got an income based roofing grant. Um, this is
one that was actually brought to us by Chris or he had the owner contact us. This is a Vietnam veteran um who needs some help with his roof. This roof needs complete replacement. This is a total tear off. Um, so when I had them, I had two different companies give us bids. I
made sure that they both bid for a complete tear off all the way down and replacing all the wood and the fascia. Um, so the estimate that I got from Quality Roofing was $7,889.88, uh, which was significant.
The other ones they applied a couple of large discounts um just as you know their commitment to helping the community. >> What was that pricing? >> $7,889.88. >> That's awesome. >> And they're going to deck it and everything. >> They're they're completely That's to
replace every piece of wood, every piece of fascia. If they can save something, they will. But that's that's to replace everything. >> This this business is in the city of Fun Springs, isn't it? >> Yes. >> Is that on uh >> this this is a a residence? Oh, relatives. Okay. But quality roofing,
>> quality roofing is in the punak. >> Okay. Is that 90 west by Piggly Wiggly? >> They've got above 4. >> Okay. >> Right down. >> What is it in the city? Okay. >> Motion approved. Second.
>> All right. We have uh any discussion? Any discussion from the floor? All right. Seeing none, all in favor? I >> opposed. Motion passed. >> All right. >> Um the next one we've got on there is a
residential site cleanup grant. Uh I know I emailed you guys about this one. The some of the identifying information for this property has been redacted just to uh protect. It is a house used by Be generous. Um they're just looking to get that dumpster so they can get rid of
some of the trash that's in the yard. Uh this is one of the houses that used to house women and children >> and this is no need or approval for that. I thought that was just do we need approval for dump trailer? I thought we said we didn't need approval. >> We have previously given the executive director authority for the dump trailer.
I know there has been a lot of question about how we've implemented dump trailer um from prior members of this council um when Mr. Urban was our executive director. I think given the change over in the members of the CRA and our
executive director, it's appropriate for him to come to you to ask. And if you want him to be able to exercise that authority moving forward, y'all go ahead and tell him that. Now, I mean, policy on this. >> I like the idea of giving him the
authority, but coming to us and telling us what you've been given. So, I I put this one here specifically because it's be generous is the nonprofit that's requesting it, but it is for a residential site. So, I wanted to make sure that you guys knew because this is a residential thing that we do. We don't
do this for businesses. So, I want to make sure you guys knew it was for a res. >> We've already bought the trailer. We bought it years ago. And I mean, it's the goal is to use it, but at the same time, >> you want to make sure that people that need it are using they they need it. And that's a good one is my view is use your
judgment and tell us who you who's using it. And that's that's my opinion. >> So we need to make a motion to give him permission to >> Is that right, Clay? We give him >> Let's just go ahead and make that motion that he has the authority to issue this in future dump trailers. Provided he
gives the board notice in some form of report of what he's done. >> Yeah. Second it. >> Okay. We have a motion and second. Any discussion? My question is, are you okay with that being a consent agenda item? >> I think it's just a report. They don't end up just put it in report. Just say this is
what we who did it and show the pictures. I think that you're good. >> Just like the grants. >> Yeah. Got it. >> Any >> we see it over Clay's house, we're not going to be happy. >> Any comments from the audience? Okay, we have a motion and a second.
All in favor? I >> none >> opposed. Motion pass. >> Thank you. >> Okay. Now I >> Next up, I had a request from Councilman Cosen to bring back to you guys a request to consider reducing the CRA
map. Uh I've already sent all of you individually emails. Um I would highly advise against doing this because it's going to reduce the amount of people we can help. Um it's also a very complicated process. But if you guys want to entertain using our map, we can.
Just looking for guidance because I let them know that would come after you guys. >> Um, I'd like to say you those of us like me and Kathy, we've been on this since we started. We're making no money in the beginning. We're finally making money. Everybody wants to grab the money that we're finally getting in the CRA. If if
we're going to take away from the CRA, I'm ready to quit and get off this board and do other things because we got a lot of stuff that's going to cost a lot of money, but it's going to make a huge impact for this city. And either we're going to be on board, we don't have to
do all of it. We're going to be on board for a majority of it, or let's just let's just end the CRA. Let's don't dribble this thing until it dies. That's just ridiculous. And I want to say that and I hope everybody hears it and I hope everybody tells everybody else because I'm tired of it. So
>> I'll cosign that statement >> and you can put it in writing, >> but I'm not going to take the time to type it out because it's ridiculous. >> Well, let me tell he's spot on. Everything he said, I'm echoing. Um, and
know this, uh, just like I said, we just got to keep what we got. keep the wheel turning. Uh, you know, you can meet with, uh, council, you know, but we're going to move forward. I think
we're moving in the right direction. >> And I mean, we're using funds swifter and more swift fashion for projects that need to be done by the city anyway. >> So, I think >> helping a lot of the uh the people in the community.
It's finally got enough to where we can do >> and we have expanded this tax base tremendously with the work we've done because every time somebody cleans up the yard, puts on a new roof, any of this stuff, it increases the value of of the the properties around it. So, you
know, I think we're all proud of what we've done and we want to do more, but I don't like this fighting back and forth. Let me grab the money now that's going up. Do we have a joint meeting coming up at all or >> We haven't scheduled it yet. Still working with Kobe. Um they've got a special meeting Monday to talk about the
fire department. So, it's not going to be next week probably, but trying to get it on as soon as we can. Um myself and at least three of the councilmen have been pushing for that for quite some time. So, still working on it. But I will take that. We don't think we don't need a motion for that.
We'll take that as guidance. >> I am going to ask that we go ahead and officially have a motion. The council wanted us to consider it. it requires a recommendation from us. If the recommendation for this board doesn't exist, then we can have a motion um to not reduce the current map area
>> because it has to come from this. >> Second that motion. >> Okay, we have a motion, a second. Any discussion? Any comments from okay having seeing none. All in favor? >> I no oppose. So motion pass. I think based
on the discussion it was pretty clear where that was going. So I didn't do this. But for completeness, Mr. Hamilton, is there any part of the CRA map that you believe would make would actually be a viable area to reduce
because it's inconsistent with our objectives? >> Um the only even remote idea for that would be the area south of I 10 that's not developed yet. >> Okay. And so so as to that point I it's probably the biggest one I want to ask this question so we're clear
the area that's not been developed necessarily does not provide any additional tax revenue unless the property just has some passive valuation increase. Correct. Right. >> Should that area take off and start developing and the taxable values
increase based on new development. That's certainly a situation where you could look at those areas being carved out of the map in the future, couldn't you? >> Correct. >> Absolutely. >> Um, and then Mr. Hamilton is, I'm sure, also aware to kind of expedite this part
based on your research and your efforts with other community redevelopment agencies in the state. When new growth comes to undeveloped areas, is it a planning tool and a development tool to allow the CRA
funds collected in those areas be to redevelop to avoid having city dollars spent on those areas to better those communities from what you've seen other parts of the state? >> Yes. So in your opinion as our executive director, would it be pr would it would
it be more prudent to take this up after development is completed rather than before end that part of it? >> Yes. >> So I want to go through all that because that was something that's talked about a great deal and I do recognize the CR there is not
blight per se in an undeveloped part of the city. I I can't argue that. But when this was discussed originally, one of the reasons the map was made so big was the request of not one, not two, but
three different entities that were looking at developing at the fringes of the city levels who were very much in favor of the CR because they believed the opportunity through tax valuation they would be able to bring to the table. I want them certainly not come online, but they
wanted the opportunity and in fact presented a developers agreement to the city council CIRCO 2021 that included the reference to the city allowing use of CRA dollars to be bonded for the sake of offsetting infrastructure improvements which would
have reduced the aborn burden on the average taxpaying citizen act or new growth where impact fees would not be allowed. That has not come to fruition. doesn't mean it won't. So, I would just say it's important to understand that
unless Mr. Hamilton's sitting here telling you you have some objective reasoning to say this part of the map is totally different than everything else we're doing and we see no chance that it's ever going to be of use within our overall plan.
What's your basis for tampering with the original plan? Because all this was contemplated. I >> I want to put that on the record. I know that's not the solution that I guess is being proposed to cut the funding. But I'll go back and if Councilman
Valley were here, I think he would echo this statement. And I know former chair Henderson and I talked to Councilman Valley about this. The ideals he was going to have to come as a council member present this to you to ask for that recommendation. And the
whole point was it could not be solely about reducing the money. It had to be a logical map reduction. It couldn't just be well we want less money to come because right now that area is not producing a ton of money. So it's perspective in danger. So ultimately when we sat down and did the
math and I think Mr. Henderson can can back this up. That's the reason it's never been to you before because we found out that the area that possibly could be cut out doesn't actually change the taxable value in any substantive way. And you know what the where the where the the majority of the maximum
tax values the dense areas. They're the ones that are actually bringing in the dollars. And so um yeah, I mean at some point if it blows up and you've got these monster developments out there that have nothing to do, of course we need to re-evaluate, but until that
happens is speculation. And then until you know you can't use the money to have a positive net benefit to the city >> 100%. >> Thank you. You wanted that on the record again. I think I'm pretty clear where the vote was going without that. But if it ever comes up again, I want it to be
clear the CRA considered it and all those reasons were put on a record. So there's a public record of this meeting having occurred and the CRA didn't just say no, we're not going to listen to council's position. We talked through those issues. Thank you for that allowing that indulgence. got.
>> Yeah, he's just got uh we have >> got lights. We got one more. >> I got Is I've got to head out. Is it Is it something that's going to require me to be We got a quorum still. Is that >> Is that okay? Mag excused.
Everybody else conversations. Uh, so the the last thing I've got is a request on guidance for the cafe lights on Baldwin, the lights that are going over Baldwin right now. Talked to Andrew from public works and also had a request from uh Jaden at Main Street from some
of the businesses downtown. Um, the power supplies for those lights are failing. Um, so we've been asked to replace them, but after conversations with Andrew, uh, he and I both think it might be better to replace those lights with something better. I know when this
was done was when the CRA had very little money, so they kind of went the cheapest option they possibly could, but there's there's much better options out there. So, I'd like to get approval to go out and try to get >> um couple of couple of quotes or
you know, just give you guys ideas what it'll cost to replace it. We can do that through consent. We don't need a motion, but if you're comfortable with him attempting to find us some better lighting solutions rather than just replacing the failing power sources right now. >> Absolutely. >> I think that would be a preliminary step for him to take.
>> Yeah. >> Perfect. >> No objection. You guys permission. All right. And then um the next Mike Mike Westfall just actually messaged me. He's uh he's an assistant baseball coach for Freeport also and they had some kind of non-emergency but emergency with one of
their players. So, he's not going to make it tonight. Uh, he's asked me if we can move that to our next meeting and he'll show up for that. >> It's your question. >> Okay. >> Um, yeah, I'd like to go ahead and welcome Loar to our board.
>> So, thank you for being part of it. >> We have a full board. It's >> been a long time. Uh, do we have any board member comments, Mr. Graham? No, let's just have a great 2026. >> Okay. Uh, any citizens comments?
>> Um, Melinda Henderson, executive director of Forward Defunia. If you'd bear with me, I'd like to give you a little history. We developed a coalition of two people from each um organization in the city that had anything to do with history or history uh historic
preservation. We came up through computer research and input from the state with the model historic preservation act and we gave that to uh code review and land use committee. They'll review that and use it as as
they choose. We started then to try to develop some standards for the historic district. Well, we were barely started and and we suddenly got not one but three historic districts and that was beyond our capabilities.
Josh came to one of our meetings not even knowing that we were dealing with this and saw the dilemma and presented it to this board. I thank you for um accepting that as a project and now it's at its completion and I hope that it's
uh useful. Thank you very much. >> Thank you. >> Okay. Um any other just a reminder I've got the I'm presenting the bond issuance to the city on the meeting at the 9th. Um so just be
prepared for that. Right. Motion to adjurnn. >> So moved. >> All right. Motion 626. So I can