Recording in progress. Okay. Welcome to the Town of Deerfield Select Board Board of Health Sewer Commissioners meeting for February 4th, 2026. The time is 6 p.m. This is a hybrid meeting on Zoom and in the main meeting room at 8 Conway Street, South Deerfield, Mass. This meeting will be
held in a hybrid fashion with the opportunity for both in-person attendance and remote participation. Please note that while an option for remote attendance and/or participation is being provided as a courtesy of the public, the meeting or hearing will not be suspended or terminated if technological problems interrupt the
virtual broadcasts unless otherwise required by law. Members of the public with a particular interest in any specific item on the agenda should make plans for in-person versus virtual attendance accordingly. The meeting will be held in person, a main meeting room, the Dearfield municipal offices in
accordance with mass general law chapter 38. Anyone intending to record the meeting must identify themselves to the clerk and provide their name and address for the record. So, call the meeting to order. Um, public comment. It should be a fairly light agenda. We're we're going
to be in and out of here pretty quick tonight. Um, but any any public comment? We have anybody online? >> That's just Alex. >> That's Alex. All right. We'll have one attendee, but nobody else. Okay. Um
>> I can text. >> So we have no hearings or appearances today, but we have um some a select board announcement. For one is um we would just like to pass along our condolences for the uh family of Roger
Baker. Um, Roger um worked for the town of Deerfield for many many years um as a mechanic at the DPW and uh Roger you know passed away on the 21st of July, excuse me, of January
uh 2026 and um I know a lot of people in town uh knew him and appreciated him and we we did here as well and just thankful for all the years of service. Um, he was a mechanic. I know I'm talking to Blake. I remember Blake saying that he was a
mechanic when when Blake was serving as a was an officer in town and, you know, he would he would service the vehicles and um did a lot for the community and um we just want to, you know, thank him for his service and um give the family
our our best regards and um that's it. Anything else? Okay. >> Yes. So, one final thing is that donations in Rogers Memory uh family says you be donated to the Shriner's Hospital. >> Oh, great. >> In Springfield, Massachusetts.
>> They do a great job. >> Thank you. Um so, um board of health agent discussion items. I'm not sure we have anything to talk about right now. Um do you have any items? Not at the moment. Ned's going to
be here next week with a couple updates. >> Perfect. Sounds good. Um, I know that there was an email going around about that training that was not required, but I think, um, I don't know when the dates were, but I would probably like taking
that. Um, so I'd like to maybe sign up for that. And I remember going to one in Pittsfield when I was first elected, and it's been a while, so a refresher would be helpful for me. And you know, Blake or Jim, I don't know if you wanted to. Uh, it wasn't required,
but it is a good um it's a good update on kind of what's changed and that kind of thing, >> right? Yeah, it might be worth doing. >> Yeah. Yep. So, if you know, if you find out if that's in the spring or something, I I would >> Yeah, I'm taking a look now.
>> Yeah, sounds good. Thank you. Um, let's see. Minutes. Uh, so I move the select board approve the minutes of January 21st, 2026 as presented. >> Second.
>> Thank you. Any further discussion? All those in favor? >> Tim Milchie. >> Trevor McDaniel. I thank you. >> Press in the house. >> Yes. Press in the house. Welcome.
>> Hello. Hello. Um, so for discussion items, we have a fiscal year 2027 landfill monitoring and reporting contract with Alta in the amount of $33,371. And this is um, want to thank Matthew
Morris. We were paying probably twice that, correct, when uh, last time we went out to bid and um, through a contact he had, we we had them bid it last year, right? I think this is this would be the second contract, >> correct? Yeah. >> Yep. With them. So, uh and this is to
monitor our wells at the landfill. So, it monitors the water kind of leeching out of the landfill. Uh we have wells just to make sure it doesn't leech. Um and so we monitor that. We monitor the gas that um comes out of the landfill as well. And then there's a third party
inspection. So, um I move the um the select board approve the fiscal year 2027 landfill monitoring and reporting contract with the Atlas um technical consultants in the amount of $33,371
and authorize the town administrator to execute all related documents. >> Second. >> Any further discussion? >> All those in favor? >> Tim Hily I. >> Trevor McDaniel I. Thank you very much.
Um, and the next item is the Mass Works grant agreement in the amount of $1 million for the Elm Street project. So, Alex, I know, is here to talk about that and
celebrate that. So, yeah. Do you want to let us know what this is all about? >> Yeah, sure thing. Um, so we obviously were awarded the $1 million for the small town road improvement fund or the mass works grant. Um, and so, you know,
this is we were able to leverage our um half a million dollar complete streets work in addition to roughly 87,000 that we've currently paid to Tyen Bond for engineering work out of chapter 90 funds. Um and so kind of really just
continuing our contract with Tyen Bond our Mass um Mass DOT qualified engineers which is a requirement of both grants. It's really just kind of getting our project to final design and then bidding and construction services. Um and so
it'll be signature on this Mass Works contract um for the million and then we'll be using those same funds from the million dollars to pay for um the additional engineering and contract administration. Um so it's reflected in that budget table too that I shared. >> Yes, thank you.
>> Um so yeah, thank you very much. >> Straightforward. >> Very exciting. Um, >> I was just going to ask, are you planning a couple of public input sessions because I'm sure that you will have it and >> Yeah, absolutely. Um, we just we're
waiting because of the snow that we've had. We had to wait for this contract and waiting for another contract with high bond to get surveyors even out there. And so, we're we're kind of just trying to go through some of the final design steps. Well, we've already been pursuing um contracts and discussions
with Eversource and our utility providers. We're also coordinating with the two Sugarloaf um development there because we're both going to have to go for simultaneous mass dot permits um for access to impact that intersection. And so we've already kind of begun those
coordination efforts and soon as we get a little bit more sure footing on the surveying, then we plan to do some more outreach for sure. >> Great. Thank you. So, uh let's see. So, I move the select board approve the Mass Works Grant agreement in the amount of $1 million for the Elm Street Roadway
improvements project and authorize the town administrators sign all associated documents on behalf of the town. >> Second. >> Thank you. Any further discussion? >> I just want to say that it's so nice to feel like you're in good hands and the planner is doing a great job. Town
administrator, town assistant town administrator. I'm I'm just like relaxed. It feels good that work is happening. It's happening. It's great. Um, yeah. All those in favor, >> Tim Hilchi, I. >> Trevor McDaniel, I. Thank you so much.
Really, really appreciate that news. Um, and then, uh, I guess part of this is the next item is the Tai bond contract amendment for the Elm Street project in the amount of $13,000. So, this is an extension of their, um, their work to kind of continue on with
the project. Uh, I move the select board approve the time bond contract amendment for additional engineering bid administration and construction phase service services for the Elm Street project in the amount of 103,000 and authorize the town administrator to
execute the amendment. >> Second. >> Any further discussion? All those in favor? >> Tim Hilchi I. >> Trevor McDaniel I. Great. This is working out well. Um the last item we have before any discussion is um we're
gonna be out of here in like 10 minutes. You drove all the way here. Um >> we tried to get done before you got here. >> Right. Exactly. Held you at the door. Um so the last item is a request from uh Chief Peturik. uh says, "Dear honorable
board, um dear board members, we are in receipt of a 2022 leftover Ford utility hybrid cruiser, and therefore I am recommending we declare our spare cruiser surplus equipment. The spare
cruiser is a 2015 Ford Interceptor utility, which was purchased in April of 2015. The town of Deerfield has um utilized the vehicle for the last 30 months as a detail cruiser. Um it is the
last gas only marked vehicle uh within our fleet. The police department invoices about $15 an hour for all cruisers used on detail. Um the town of Warwick, Chief David Shoemaker um would like to try and maintain the vehicle as
a detail cruiser uh even with his extensive mileage. Um, so Chief Schumacher, uh, Shoemaker is aware of the mechanical issues with the vehicle. I therefore recommend that we declare the cruiser surplus property with minimum value it and a no cost transfer
to the town of Warwick Police Department. Respectfully submitted, Chief John Petur Jr. So, um, I would make a motion. Uh, I move the select board declare the 2015 Ford Interceptor utility cruiser a surplus property with a minimal value
and approve a nocost transfer to the town of Warwick Police Department. >> Second. >> Thank you. I think this is a great way to help neighbors in our uh county and allows them to kind of keep moving on and if we we don't have any use for it, gets rid of our last gas, so now they'll
all be hybrid. Um, so I think it's a a great move and thank you uh to the chief for making that happen. All those in favor? >> Tim Hillgi. >> Trevor McDaniel. I >> that sparks a brain cell. Um, >> Christopher Dun you mentioned that we
have a hybrid vehicle policy. Is that what when did we do that? And do you recall? And >> I would I would have to look into that. Could you look into it and you know just maybe bring it to us the next meeting
and see if it needs updating? >> Yep. >> Yeah. You're not talking about the zero emission vehicle policy >> talking about hybrid first. I think we were looking for >> in vehicle efficiency. >> Y >> yeah, let me make a note. We can bring
that to a future meeting. >> Okay, perfect. Sounds good. Uh do do you guys have any updates you have or >> just real quick I just want to emphasize because we wouldn't normally have a meeting next week but we do this week February 11th. Um so that'll be our next
like board meeting and then Greg I don't want to know if you want to speak to the Treehouse item. >> Oh sure. >> Yeah. Yeah. Great idea. >> Yeah we uh we did Treehouse has begun uh scheduling their ticketed events. I think the first one is June 2nd. Uh,
it's Little Feet. Uh, one of my favorite bands, I should say. I played a number of their tunes. Um, and the pre-sale tickets, uh, will be going on sale for the Deerfield residents. And we did put something up on Deerfield now. It was
kind of last minute. They sent it to us, but, uh, for residents who may catch this meeting, I know there's thousands of you out there watching right now. um that you can go to Treehouse tomorrow uh at at 10:00 a.m. uh during open hours
and um and they will step you through how to uh you know purchase a pre-sale ticket. So uh you do have to go to Treehouse though and bring proof of residency. >> Great.
>> The tap room. Yes. Yeah. >> And you said that's on our website. >> It's not on the website. It was put out on Deerfield now thanks to one of our selective members who remain nameless. >> Um but uh so you know we're putting that
out there. We will find a a more sort of um convenient way to disseminate the information. It may be uh through we're trying to get uh control over our our past Facebook page, but uh we're working on that. Yeah.
>> Yeah. Yeah. For the recck department, right? >> Yes. And and just uh I'm going been in contact with a past administrator to I think >> I I I saw Jen this week uh this weekend uh Jen Ganet who who still has all of our Facebook stuff in her.
>> She has a partial administration. So I and admin uh so I'm looking into Casey may have the full admin. So I see I I'm working with her to see if >> Perfect. Perfect. Yeah, Jen has been trying hard to try and get with partial
administrative rights. It makes it very difficult to to be able to >> Yep. Yep. >> transfer that. So, >> um also just while we're talking about that, um our rec uh director has been pulling her hair out trying to get access to those accounts, too. And I
really um we've got to try and get a hold of Sue because they were set up under her personal stuff because that's just how you did it back then. there were no business uh or municipal accounts. So, um she really can't post anything or get information out like
with snow days and that kind of thing or changing things around. So, whatever we can do to help with that. >> Uh >> yeah, I it's it's interesting. I I did run into Sue. I I didn't have that knowledge at first, but I did run into her at a UMass hockey game >> and she did mention that she was leaving
for about a month. So, I'm gonna try, you know, we can we can still try to get a hold of her through phone, whatever, but it may be a little challenging. >> I'm happy she's traveling and doing the things that she would love to do, but we've got to really try to help Gabby get I mean, maybe we just have to start
all over again. I mean, which is which is a bummer, but we may have to get a new name start everything new. >> Well, we'll see. I mean, she she does have another website up that she's been working with. So, I mean, >> we'll get it ironed out one way or another.
>> Sounds good. >> And the nice thing is that she's, you know, she's very techsavvy. >> She's great. >> She's great. >> Uh, yeah. So, um, let's see. A couple other things I wanted to hit on. Um, smart meters are going in around town. People are having trouble getting TV
channels or internet after. So, I don't know what that is, but uh I just saw a post on on Deerfield now about it that uh so I I'm not sure. I'm sure, you know, people will figure this out. It's not the town. Just wanted to, you know, reach out to your providers and
whoever's putting in smart meters. I don't know. Is this the electrical company, right? Or something like that. >> Your Eversource or something like that. Yeah. Okay. The the other thing I wanted to mention too um is the uh I posted
here somewhere if I can find it um about the there's a forum coming up on the 9th correct at about housing. Uh here it is. Yeah. So um the Conway
School of Landscape and Design will be partnering with the Deerfield community to to study housing and flexibility in town. Um, so we invite the community members to participate in one of two identical uh person in-person community sessions at
the former Cong Congregational Church, 71 North Main Street, 1888 building. Is that right? >> 1821. >> 1821 building. Sorry, you can't get into the 188. The one next door. Uh, so that's >> the one that looks like a church,
>> right? the one on uh fee that'll be February 9th, Monday. There's one at 2:00 p.m. and one at 6:30. Uh you only need to attend one. Sessions last about an hour. So, love to have you there if you want to, you know, just trying to get the word out to get get people
involved. Um anything else? Yeah, and I would just mention we're we're likely now going to have a finance committee meeting that night as well because uh there's been some shuffling around in the different school budget presentations. So,
>> I think Holly is going to get that work with Julie to get that posted uh tomorrow. >> Okay. And could you give us an updated list of how the shuffling affects each of these meetings? >> So, would love. >> Yeah, but yeah, my uh my calendar for next week is a nightmare. So, it is
>> um Yeah. So, on Monday, uh, finance committee meeting. Um, on Tuesday, we've got, I believe, both the Frontier budget and the Franklin Tech presentation, >> right? >> Um, so those will be I think they're
both at six, unfortunately. So, we're going to have to divide and conquer there. And we've got an executive session at 5:30 as well. So, we're gonna make that lickickety split. just let Kate talk us through the latest and um >> Yep. >> Then on Wednesday we've got a select
board meeting. Thursday uh I believe there's the dees budget I want to say is coming out. So it's a full week. >> I wonder if we could ask um Denise to pull the CCI meeting on Thursday.
>> And I've got a personnel board meeting at the same time. So >> yeah. >> Yeah. So, we should move that one for sure. Yeah, it's that time of the year, folks. Budgets. >> Yeah, it's nuts. So, >> all right. >> I request a text notification for each
of these meetings. >> Good luck. >> Uh, any other business? Not reasonably anticipated. 20 minutes. This is a record. So, thank you. I'm sure we'll pay for it next week, so
>> it's going to be a little little longer. Ma'am. >> All right, >> I'll make a motion to adjurnn. >> Thank you. I'll second that motion. All those in favor, >> Tim Hilgi, >> Trevor McN. Thank you so much. Have a good night.