of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Next item on the agenda is public comment. School patrons are given the opportunity to address the school board
regarding items that are not on the agenda. All patrons will be asked to state their name for the record. While the board appreciates feedback from the public in this form, board members will not comment on or discuss topics brought up by speakers. Professional decorum is expected at all times. If there are any violations of the rules of decorum, the
chair reserves the right to recess or end the session. Is there anyone here for public comment? Anyone here for public comment? Anyone here for public comment? Okay, there being none, we'll move on to the consent agenda. This section of the
agenda has a variety of financial reports and minutes from past meetings. Do I have a motion? U so moved by Corey, by first second by Jess. Uh any discussion? >> All those in favor?
>> Any opposed? >> All right. Motion carries to approve the consent agenda. The next item on the agenda is the resolution of gifts. The patrons below have graciously given for the following reasons. The Delano
Elementary Pie, $5,31,59 for a field trip. Delano Tiger Athletics Booster Club, $5,549.16 for track overages. Delano Tiger Athletics Booster Club, $5,271.3
for girls cross country overages. Delano Tiger Activities Booster Club, $8,15110 for football supply overages. Delano Tiger Athletics Booster Club, $7,398 for and 98 for baseball overages. Delano
Tiger Athletics Booster Club, $231.20 for boys golf overages. Delano Tiger Athletic Booster Club, $126.93 for boys tennis overages. Adam Frederickson, $1,375 for lacrosse fence. Brian Roars, $1,375
for lacrosse fence. Delano Basketball Association, $3,673.80 for girl basketball busing. Delano Basketball Association, $7,46420 for girls basketball supply overages. Delano Tiger Athletics Booster Club,
$7,471.92 for volleyball overages. Delano Tiger Athletics Booster Club, $671.32 for girls golf overages. Delano Tiger Athletics Booster Club, $2,640.94 for softball overages. Delano Tiger
Athletics Booster Club, $316.15 for girls swim. Drama Boosters, $9,7259 for overages. Delano Education Foundation, $1,89.94 for Tiger Tracks Coordination. Odell Slutton,
$1,000 for ECF. All of these organizations have generously donated for the items above um for which we are grateful. Do I have a motion to approve the resolution of gifts? So move.
>> First by Ryan, second, >> second by Sarah. This is a roll call vote. >> Board member Deppa. >> Hi. >> Board member Black. >> Hi. >> Board member Roser. >> I. >> Board member Mora. >> Hi. >> Board member Gerky is not here. Board member Shust. >> Hi.
>> And board member Baker. >> I. >> Motion carries to approve the uh resolution of gifts. Next item on the agenda is the personnel agend uh personnel items for the month. There's at least one for sure notable um retirement on this. Um, and we will have
the party with cake later, maybe punch, um, or a cocktail, uh, to celebrate all of the work that Matt Shane has done for the school district over his tenure here with the district. He is retiring effective the end of the year. And we, again, this will be the first of many times. We appreciate you and thank you
for all that you've done to um, continue the tradition of building a great district for the community of Delano. Um, with that, are there any other any comments related to the personnel items?
If not, I will accept a motion to approve the personnel items. >> Motion. >> I'll second. >> Motion by Rachel, second by Corey. Any discussion? >> All those in favor? >> Any opposed? Motion carries to accept the personal matters. Uh, next up,
administrative reports. First item is Superintendent Shane. >> Thank you, ladies and gentlemen. of the board. Appreciate the time. Just to give you I give a very brief update. Um obviously this is the the month of July is a is a big planning month. It kind of gives us an opportunity. I tell my
leaders this is an opportunity to work on the system than in it. So you get to get out of the minutia of the operation of the of the of the organization and and work on it and to make it better and prepare for the next uh upcoming year. I did give an update on the community ed
building. I appreciate the good conversation is uh give guidance to the facilities team, the management team to move forward in the process. Um again, no commitments from the board at this point in time, but a good a good pensive way to move forward to make sure that
we're looking at the whole picture to meet the needs of the district. I can't believe next week is already my annual leadership retreat. Um we'll be holding a a leadership retreat with about 20 to 25 individuals that are leaders in the district. Um we go through uh our
performance in our first year of the strategic plan which was last year. We'll begin to prepare for year two of the strategic plan. Uh moving forward in various departments, programs, buildings. Um we've got folks from the academic leadership team, the cabinet,
the executive leadership team. Uh we got coordinators from mentorship coordinators to QC comp coordinators um to curriculum coordinators. So, we've got a lot of folks that are going to be getting together, spending a full day and a day actually and a half um to just prepare for the year to set the stage
for our leadership and moving forward for the school year. Um then we take a break for a week, get everybody in their buildings, get everybody settled as far as building leaders, um back into reopening their offices, which is happens next week as well. And then the very next week, we have new teachers
coming to join us. So, the week of the 17th, new teachers come in. I I uh host them for 3 days. Um it's a great week. I love being uh a part of that um activity. Um we have a lot of information that we give our new teachers, but we also balance it with
time with their mentors and time in their classrooms just to get acclimated. um seemed just like yesterday I had my first year in teaching and I just I I appreciate the opportunity for me to still be a part of that and to be able to build a culture of welcoming
everybody to the team and and showing great support for those new staff members. Our cohort's a little smaller sitting at around nine nine teachers. Um we've had 22 teachers before and we've had
seven teachers before. So, it's trending in the lower area, which is always good. Um, we're retaining good teachers, and that's the the good part, but I'm also excited with the new talent that will be joining our team. And then the following week, August 24th, everybody comes back
and that's where we have the full uh inservice for our teachers. And then one day out of that week on Thursday, our paras join us and they're part of our transition as we prepare for the year. And then we get to start. We will be starting before Labor Day. Um the if you remember the legislature because Labor
Day is so late the next two school years were able to start before Labor Day. So we will be starting on Tuesday, September 1st. I'm not sure why the infinite wisdom of the legislature wouldn't allow us to start on Monday, but we have we can only start the 1st of
September. We can't start the 31st of August. Must be some unwritten rule in the state of Minnesota where you can't. And I think the board knows how I feel about pre and post Labor Day starts. Um, so that there in lies is my brief update. I would entertain any questions
that the board has with regards to the superintendent's report. >> Thank you, Matt. >> Next on the agenda is uh Scott, our director of finance and operations. >> All right. What do I Okay, hang on.
What am I missing? >> Had it up there. >> I think it's linked to the agenda. >> Is it linked to the words? >> Yep, it's in the Sorry. Yeah, >> I'll get there. Hang on. >> There we go. >> Perfect.
>> Perfect. All right. All right. Thank you, members of the board. Um, tonight I'll be going over the monthly financials that come to you each month and are included in the board packet. Um, this report that you're looking at is through June, which is the final month of the fiscal year for school districts
in Minnesota. As you know, we go July 1 through June 30th. So, we just celebrated a new year in the office. So, that was pretty exciting. It's a joke. Sorry. >> Finance. >> That's a finance joke. >> Sorry. I'm sure Matt will talk to me
>> right up there with D jokes. >> As the board knows, uh the business office is always working in three different fiscal years um most of the year. So, we'll be working on the audit which is this is some of the data that you see related to that. Um and we'll be working on that realistically through I
mean it's not due to the state until the end of November and a lot of stuff in the end of December with the final stuff. So, um and then we're working in the current fiscal year and then we're planning and budgeting for FY28. So, um, with the levy that we'll be doing this fall, so we're always kind of thinking
ahead. Um, the report that you're looking at in front of you looks at the general fund, um, for the district and looks at the revenues and expenditures on an aggregate level from a program and object code perspective. Um, from a UAR's perspective, how we track things. Um, as you can see, for the most part,
the numbers at this point are in line with prior years. Um, obviously we pay attention to all of them, but we pay special attention to the salary and benefit costs as those make up almost 75% of our expenditures as we're a service-based organization. Um, that said, as usual, the district preps for
the audit and is closing out last fiscal year. So, these numbers will continue to change as they get finalized. So, for example, on the revenue side, you can see up top there, um, we're trending a little bit below. We still obviously have receivables that have to get set up
um, prior to the audit. Um and you just approved with a lot of the gifts, right? We're still seeing dollars flowing in from the prior year. Expenditures. Um we still have expenditures coming through there. Um salary and benefits for the most part are in there, but we still
have a lot of invoices coming through from last fiscal year just like you would in your normal daily life. Um and as you as the board knows, um the fiscal year crosses over the summer and that's when the district has an opportunity to do a lot of the projects, right? And so we get some of those bigger summer
project invoices that still come in. So we'll continue to book those until probably the end of September is what the district's typically done just because we have a mid October audit. So um we can get things back in the year that they belong to. Um and then we also have some um
bookings and charback chargebacks that will go um get booked against the prior year as we get into the audit. The next page, um, this next slide looks at the funds outside of the general fund. So, this looks at, um, fund two, food service, fund two, community ed,
and then fund seven, debt service. Um, so we kind of talked about it when you guys were talking about a building bond levy and other things. Um, the district has different funds and they operate differently and they're funded differently. Um, and you can use them for different things. So, um, this just looks at those other funds. And with
food service and community ed, we'll still have some variation in there um and some variability as I mentioned on the prior slide as things continue to get booked. Um and we recognize some of those revenues and expenditures. Uh next slide.
And this is a slide that my predecessor has included as a reference point. I think it does a really good job because it just kind of outlines um where the district spends their money and kind of what makes that up. So, it's just a good reference point when you're looking at the previous slides.
And then the next slide, the financial update. Um, this is just I kind of, you know, I already used my joke, but July is the start of the new fiscal year for the district, so I won't do that again. >> And then the business office. >> That was funny.
>> Okay. All right. >> I do try to interject humor into school finance because >> it's not easy. I don't know what to say to that. Um, it's pretty cool. Um, but the business office continues to transition. I know Matt and I talked about that during the
work session, but getting fully staffed ahead of the upcoming audit and school year. Um, we've got some talented individuals. Um, so I'm excited for us to kind of grow as a team. I'm a huge collaborator, so even like this week, um, Holly on our team and myself are both going to a levy training in St.
Cloud. Um, just to try to get, um, the team up to speed in a lot of areas. I like a lot of eyes on things and a lot of different perspectives. And it's nice Holly's been here for a few years because it's, you know, at some point Mary's going to have to leave. And I would I would expect nothing less than
when I text her and it says this number's been blocked. >> I'm kidding. I hope not. Um, >> it's your second joke. And that was >> I hope it's a joke. It's a joke. >> Every fourth Monday, we're here.
And then uh we talked about this too, but the team's also continuing to work on recreating um the business office related documents uh from the cyber event. So um just kind of continuing to push forward. >> Any questions from the board? >> Does that third bullet seem less
surmountable now? Are are you starting to get your arms around it? I know you got work to do. That's not my question. Um, I think, you know, uh, with Mary's help, it adds some calm in there just with being able to utilize, um, the insurance company for some of that data
recreation cost, but obviously, like we've talked about, it's a really big deal. Mary would say it's a really big deal. Matt would say it's a really big deal, but we can't do anything about it. So, we just move forward, right? That's what we're paid to do. And so, um, we recognize that and we know we're going to have to have patience and we'll push
forward. Cool. Thanks. >> Thanks, Scott. Next up, director of community education, Abby. >> Good evening, everyone. Thanks for having me. I am the lone uh July speaker. Uh so I'll try to make it super
exciting. Um some summer highlights. be welcomed a new administrative assistant. Her name is Angie Walton. Um this couple of weeks ago and uh for the past number of years or in her career, she was a business analyst for Cub Foods for a
very long time and then decided to take a career switch and for the past couple of years she was substitute teaching in the AIO school district. um she's only been with us for a couple of weeks, but she is fitting in and um just we're so incredibly impressed with
with her and and the ability to just join the team. So very excited to u fill that position. That was a huge um concern since I started. Uh what does what does that look like? So uh everything is going great. We also welcomed Faith Lindenfelder. She is our
community marketing specialist. Um she is a recent graduate from Iowa State University. This is her first part-time post-graduate job. Um she also is is doing um some amazing stuff and I think it's going to as she becomes more
acclimated and understands her role within community ed is going to be just a huge resource for us because it's such an important piece for us to tell our story, to market our programs, to promote what we do. Um there's just not nearly enough hours in the day. So,
we're excited to have both of these two join the team. Couple of additional um summer highlights. Our summer volleyball skills camp had 250 participants, grades 1 through 12, largest we've ever had. It
has gone up and up each year since 2022. So, um that's an that's an we should have them play against Tiger Kids Club, both the same size. So, um a pretty impressive number of number of people.
Um coordinator run has um really taken on a lot when it comes to maneuvering all of these summer programs and making sure they all have time and space and fit and um so it's a it's a kudos to him for a very successful large program, one
of many. um via our two Tiger taxis. Um we have transported TKC kids back and forth to campus for more than 65 um programs. Many of them have multiple sessions throughout the day. It is impressive. In our workshop week in
June, Nate Bristley takes all of the surveys parents fill out saying these are these are what my kids are going to participate in and this is the schedule that they're going to be there. everything from a Monday through Friday to a two days a week to a drop in schedule. Um, and he puts together the
Tetris schedule of who's coming and going and when. Um, and it's it's super impressive to see what becomes a very welloiled um, machine. So, those Tiger taxis have been a great addition for community ed. Um, we're excited that the
logo is out so much so that we can um now wrap it and and put some really awesome branding on there, including Tiger Taxi. So, um, great additions. Uh, TKC was also able to partner with summer school and ESY, so um, families could
attend and provide some of that additional transportation from TKC to summer school, back and forth, um, and then fit in in that rotation. So, it's not a perfect system, but I don't know when you have 250 kids and two um you
know, they're they're large vans, but they're limited capacity vans uh to actually do it perfect, but they're darn close. And wow, do they they try um every day. So, it's it's great to see. Um we are excited that this summer has
really been um kind of the first that we spent this last year really trying to wrap all of our programs together. And because we see so many kids between ECF and TKC and preschool and school age care, we're trying to provide this consistent look and feel for those kids
throughout the day, especially for those that have additional needs. And it was really a great process to participate in to see DEES and DIIS partner with community ed to say, okay, what does it look like for the students coming to
you? This is where they're at. This is the strategies. This is what we what we do. Um, and then we're going to repeat that on the back end. So, when we send them back to DEES and DIS, we'll give them updates as to this is what we saw this summer, this is what we did. Um,
and it's really been a a a large project. So, we have one um intervention education specialist, one and she takes all of that information in and that looks at where they're placed and what their schedules are. And then she works
to do observations and works with staff to implement strategies, follow up on how that's going, support our TKC aids in learning proactive strategies. um she really kind of helps keep those pieces moving so that we can provide that
consistent look and feel especially for kids that are with us all day every day, right? Like the best thing that we can do for them is to continue the support that they had through the school year into the summer and then pass it back on. So it's nice to see those bridges
being built instead of having silos. So that's really been um really been amazing to participate in. But then to also see the collaboration between staff and students and families and um those are those are long long
days and lately they're long hot days um which adds a whole other whole other layer to it. Um the fiber is on its way to the printing press. We are super excited. This has been a little bit of a whirlwind um the last couple of months
with adding people with uh retiring people or moving people. Uh the staffing changes have been intense, but they're super rewarding and we're starting to see how that is paying off. For example, having a dedicated enrichment coordinator is bringing some new
opportunities. She's partnering with the vintage storyteller downtown to offer some new classes. She has an intro to embroidery class. She has for students um a baking club and some social emotional uh SEAL classes that also
focus on organizational capacities for that younger um younger middle schoolish age student, but also in that fun capacity. So, how do you bring fun to organizing? For me, that's easy. Like, I love it. Like, let's color coordinate. Let's do the things. But for kids,
that's a really unique opportunity to help provide them as they move into that dis world. She also has a daytime enrichment program for homeschool students, which will be super interesting to see bringing them in and having them participate in um in the community building in in that capacity.
So, we're excited to see what um dedicated staff are able are able to do. And we are expecting those new um brochures to be in mailboxes mid August. Um, one of the most exciting things personally is swimming lessons, um, and
bringing those back and having those register. Now, we have an amazing program with some awesome swim instructors. Linda Lutkin from Velocity has been a huge partner, um, is really spearheading, but we need we need more,
right? So, we're continuing to build out that that team of instructors um and hoping that by this time next summer, we really have some robust offerings. We're just going to start slow and continue continue building. But at the same time, um starting slow, I think, is going to
be our best option so that we can give those instructors the um the time and development that it takes to teach swimming lessons. It's all about the experience that we provide for the kids. And so we um need to equip them with all the tools possible. So I'm excited to
see where that program grows in the next um next couple of years with parent and child lessons, with private swimming lessons, adult swimming lessons, open swim. Um we like to bring the swimming pool to birthday parties. We'd like to really utilize that as much as possible.
So very excited there. Um, and then finally wrapping up, we are having a shared open house on August 18th for um, our preschool, our ECF, and our TKC programs. So, we're going to invite all of the families in to see what the
possibilities are, whether it's early childhood family education, whether it's wrap your own care, TKC before and after school, um, or preschool. And, um, sometimes I've talked to families and they're like, "Oh, I didn't know you did wrap your own care. I thought you just did, you know, before and after." So, this is why we chose. So, um, we're
excited to there again blend all those programs as much as we as much as we possibly can. And if you have the opportunity to come in and walk down our main hallway and see all of the photos that are focused
on the SQ 150th and the activities that they're doing, I would highly encourage you. It will take a hot minute because it's that big and there's so many. Um they've done units on transportation looking at railroads and they've done um
farming and they've done where were we, where will we be. Um it is it's really a sight to see the the amount of time and energy that they're putting in at all levels um into learning more about Delano and celebrating where we come from and where we want to go as a
community. So any questions for me? All right. Thanks, Abby. >> Thank you. >> Next up on our board reports is uh Miko.
Um sorry I didn't link the meeting minutes. I did forward that to you all. Um I have no good excuse except I was out of my rhythm. Um some general things. Again, wrapping up the school year June is a lot like what
we do. Um, wrapping up the school year in terms of staffing, preparing for next school year, we did the annual um performance review and goal setting for the executive director. Um, during our June meeting, uh, one thing
we did hear about was from the director of special ed from MASCO um, talking about the work that she had done this past year. Um, part of that is she supported a new teacher cohort um through training, mentoring, um,
resources. As I've talked about before, staffing and consistent staffing across Masiko and all of its programs is one of the biggest challenges of Masiko. So having a wellsupported, well-trained, consistent element to staff support is
really important. So that is a um part of you know the commitment to to providing high quality um opportunities for the students who will participate in MASCO programming. Um the special ed director also sort of reinvigorated the
special ed advisory council which is a group of parents. Um so engaging that parent um element and perspective into the work that Masiko does um providing information for parents of
MASCO students um that are specific to the needs of their students. And um the special director also helped um facilitate program monitoring which is part of what MDE expects um special
education to do in terms of due process and making sure that our paperwork and and due process process is meeting legal requirements, protecting students um and their student rights. And then she also
did some analysis on secondary transition programs. So a transition program serves students who are um 18 to 22. Um and there will be I think I've talked about this before next year will be a large cohort of students in that
transition program in MASCO. So there's just been some discussion about how to best support students, how to collaborate with school districts to provide some of those stu some of those services um to students. So there
was this was kind of an exploration year and analysis of that program and how to best serve those students. Um >> Sarah, do we have a lot of students in that program or do they not tell you? >> I could find that information. I feel like it's less than 10.
>> So that's less than five maybe. Uhhuh. I >> mean it matters, but it's >> Yep. number. >> I think next year they're going to be that program is going to be up to like 30 plus. So they're all >> Yeah. Be different.
>> Mhm. Yep. Um that's about it. And our our July meeting is um tomorrow. So we're always one month off. Any questions? >> All right. Thank you, Sarah.
>> Next item on the agenda. Um, there's no old business, so we'll move on to new business, which is approving the annual Minnesota State High School League resolution. This was brought up, I think, in work session. It's an annual thing we do. It's attached for your agenda.
Do we have a motion to approve? >> So moved. >> Yeah, I'll second. >> Okay. Jess first, Cory second. Any discussion? All right, this is a roll call vote. >> Uh, board member Shouse, >> hi. >> Board member Baker, >> hi. >> Board member Morela, >> hi.
>> Board member Deppa, >> hi. >> Board member Griffy is absent. Board member Black, >> hi. >> And board member Roser. Hi. >> Right. Motion carries to approve the resolution for the Minnesota State High School League. Next item on the agenda
is the approving the 2026 Community Ed Handbook. Um, Aby's brought this in past work sessions. It is also attached for your reading pleasure. Do I have a motion to approve the move? >> Second. >> First by Ryan, second by Sarah. Any
discussion? All those in favor? >> Any opposed? Motion carries to approve the 2026 community education handbook. Next item is to approve the cardio emergency response plan. Christa was here, I think last month, to talk about
all the work she's done. in uh across all the buildings related to training for response and AEDs and all of the things. So again, that plan is attached. A huge amount of work went into that. Do we have a motion to
approve that plan? Motion by Rachel, second by Jess. Any discussion? All those in favor? >> Any opposed? All right. The motion carries for the to approve the cardio emergency response plan. Next item on
the agenda is what we talked about in work session related to um Matt's uh impending retirement. We are uh there's a a motion to approve the contracting with Ray and Associates to engage in that contracting for the uh
superintendent search process. Do I have a motion to approve that? Um >> so move. >> So moved by Ryan. >> Second. >> Second by Corey. Any discussion? All those in favor? >> I.
>> Motion carries to start the engagement with Ray Associates. Um, that is our last item. Next item is adjournment. Do I have a motion to adjurnn? >> Second. Moved by Jess. Second by Sarah. Any discussion? All those in favor?
>> We are adjourned. Everyone's had a great evening. That was not record setting.