WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=nBaVA6a-ByY NOTE MEETING SECTIONS: Part 1 (Video ID: nBaVA6a-ByY): - 00:08:36: Meeting Start, Pledge of Allegiance, and OPM RFS Introduction - 00:09:16: RFS Document Update, MSBA Feedback, Attachment Details - 00:12:26: Public Comments: Square Footage and Project Cost Questions - 00:15:39: Public Comments: Consolidation and School Square Footage Analysis - 00:20:02: OPM Selection Calendar, Timeline, and Committee Formation - 00:26:10: Public Comments: Timeline Concerns and Alternate Dates - 00:28:01: Public Comments: Interview Format and Committee Size - 00:31:42: Public Comments: Summer Meetings and Committee Availability - 00:32:30: Public Comments: Committee Member Experience and OPM Relationships - 00:36:11: Selection Committee Volunteers, Meeting Schedules, Summer Plan - 00:42:02: Public Comments: Calendar Scheduling, MSBA Acceptance Timeline - 00:46:28: Consent Agenda Approval and Adjournment Part: 1 1 00:08:36.080 --> 00:08:58.640 Do I do a pledge of allegiance? There you go. Welcome to the Thursday, May 21st, 2026 meeting of the Margaret E. Small Building Committee. Please stand and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the 2 00:08:58.640 --> 00:09:16.800 republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. We will start with our updates for our OPM request for services. Dr. Smith. >> All right. Uh good afternoon. Thank you. 3 00:09:16.800 --> 00:09:34.640 So, uh, if you look in the packets, uh, so the agenda is obviously the first page. The second page is a a overview calendar, which I'll I will circle back to, but so if you start on the third page in the packet, um, what you'll see is the most updated version of the RFS 4 00:09:34.640 --> 00:09:51.519 with the track changes in it. I've been going back and forth between I started with district council well start actually started with the edits that were provided by this and revisions that were provided by this group then uh went back and forth with uh district school 5 00:09:51.519 --> 00:10:08.880 district council got some uh revisions and eds from them and then I'm on my second uh back and forth with MSBA. So this this this is the iteration that was just sent to MSBA. uh earlier this week. Today's Thursday, so 6 00:10:08.880 --> 00:10:24.720 it was sent to them on Tuesday afternoon. So, um I'm waiting. I'm hoping we're at the final um iteration if once they they had sent some suggestions um some edit changes, etc., which I've either made the suggested 7 00:10:24.720 --> 00:10:40.480 changes or accepted the changes that they specifically added to our document. Uh and then once they make for final approval um then uh all the changes will 8 00:10:40.480 --> 00:10:56.480 be uh accepted and so that the track change portion will go away. The final document will be ready to go. Um and then all the attachments will be added. So I was actually right before coming over today starting to get all those organized. Um 9 00:10:56.480 --> 00:11:13.519 uh so for example, we need to have a copy of our original statement of interest. Uh we need to have uh MSBA as a template for the what the contract would look like. Um the application form um which is actually at the end of this document already. Uh our original 10 00:11:13.519 --> 00:11:31.360 enrollment letter and and certification plus uh the criteria sheet which I believe is actually a copy of it in here. I know I've showed it to the the committee before. Um I think it's at the end 11 00:11:33.200 --> 00:11:49.600 Yeah, it's not the very the very last document is the minutes. So, it's the second to last document in the packet. So, it' be the evaluation criteria scoring sheet would be another attachment. Um, but anyways, all that has to go out as a as a final package as part of the RFS. Um, and it has to get 12 00:11:49.600 --> 00:12:06.000 posted um to the uh central registar and then we have to put an advertisement in a local paper. really our only options, Cape Cod Times, but that so that's where we will advertise. Um, and so that's just an update on where 13 00:12:06.000 --> 00:12:26.040 this currently stands through the chair. Take any questions. >> Any questions? >> Uh, you can rewatch on our district YouTube for the 30 seconds you miss >> if you so choose. You'll be viewer number one. 14 00:12:26.079 --> 00:12:50.959 >> Okay. Yes, M. Simon. >> Miss Wilbour, can you share your microphone with Mr. Simon? >> Yeah, just for the people at home. >> So, on page uh >> they all say 10 of 22. So, 102 15 00:12:50.959 --> 00:13:09.120 page 10. Okay. 10 of 22. Uh the six page in it's the one that has the enrollment figures. >> Yep. >> Uh just a minor question on the paragraph above. It says this is a 45,600 foot facility. Uh the assessor's 16 00:13:09.120 --> 00:13:26.959 database which is another document that you have sitting there suggests that it is uh 43212. Uh again just for consistency should we uh have a number that is the same as the 17 00:13:26.959 --> 00:13:44.240 assessors? So, you know, I can defer to uh our facilities director and I I've I don't know where the um for so this the 46 >> 456 >> 456 was taken from the the original S 18 00:13:44.240 --> 00:14:01.440 SOA um SOI rather um and that was that portion of the S so SOI was written by our >> two facil two directors of finance prior. Um, so and then I don't know, you know, 19 00:14:01.440 --> 00:14:16.800 would we use the living area or the floor area because the floor area is >> it was just a question of consistency on that specific item. >> So I don't know, Steve, if we what we have for records for square footage and I don't know where the assessor gets there, if they that information comes 20 00:14:16.800 --> 00:14:32.880 from us or if it comes from the blueprints, I don't know where that information comes from. >> I can confirm that uh with documentation that we have at the office. >> Okay, perfect. Thanks. And I think the only other question I had was related to 21 00:14:32.880 --> 00:14:49.120 um I'm I've lost my train of thought just for a second. I'm going to defer just for a minute. Uh >> just hit the but sorry just hit the cost estimates on uh page under the introduction about the middle of the 22 00:14:49.120 --> 00:15:05.360 paragraph. The estimated project cost will range from 45 to 85 million. Um, is there any background that the that could be shared with the rest of the committee in terms of how that was calculated? >> Yeah, so I had original cost estimates in there and then if you could see uh 23 00:15:05.360 --> 00:15:20.720 you can't see the comments. Originally, I'd used the uh on MSBA, they have square footage, pricing index based upon current builds. And then feedback we got from MSBA was 24 00:15:20.720 --> 00:15:38.839 to add an additional 20% to that for soft costs. So if you were to look back to the first version I gave, it had different numbers that were 20% less. And so their feedback was to add 20% to the numbers that I had originally put in the first version that this group saw. 25 00:15:39.839 --> 00:15:56.800 >> Thank you. >> Any other questions? >> Mr. Chair. >> Yes. Hi. Um, >> I just wanted to ask about under a consolidation um, pathway. Would that be a consolidation of Station 26 00:15:56.800 --> 00:16:13.440 Avenue and Emmy Small into one building? Right. So, what's the square footage of Emmy Small roughly? Do we know? >> Uh, well, that's what we're debating. So, it's either 46 45,000. >> I'm sorry. I I said I said it wrong. I'm so sorry. Station Avenue is what I meant. >> I don't know that one off the top of my 27 00:16:13.440 --> 00:16:29.040 head and I don't know. The reason I'm asking is because I'm just assuming that under >> Oh, I think it's I think Oh, sorry. Go ahead. >> No, it's okay. >> Under evaluation criteria that page, which >> like many pages is listed as page 10 of 22. 28 00:16:29.040 --> 00:16:45.839 >> Under paragraph, it says evaluation criteria number four, it talks about new construction of 45,000 to 75,000. So I just want to understand if it's 45 approximately at Emmy small what's it what is station a and then how did we 29 00:16:45.839 --> 00:17:01.440 decide what the 75 >> is or how does that compare to the combined square footage of the two schools? >> Yeah. So, it was based and I'd have to go back on and redig out what my calculation thoughts are on that, but 30 00:17:01.440 --> 00:17:17.360 you don't need when you consolidate the two schools. And and when we look at consolidation, there's two potential consolidation options that would be studied. One would be an addition to Station Avenue and one would be a new build that consolidated the two schools, right? 31 00:17:17.360 --> 00:17:33.600 >> Um, but you don't need double the square footage, right? >> I agree. So that's why it's not 45 to 90,000 square foot square feet. Um and then it's, you know, using an estimate. And I again I'd have to go back and um look at what I did. Oh, I that's what I did. I 32 00:17:33.600 --> 00:17:51.360 went and looked at um similar uh MSBA again has a bunch of similar size by population schools and what were the square footage >> associated with those schools uh for for the population. And so I then I went to the enrollment um what we've been 33 00:17:51.360 --> 00:18:08.240 approved for enrollment for the larger school and cross reference that to the size the range of the size for those schools. >> It'll it'll just be as we get into the bigger discussions about the different options. It'll just be interesting to see where it comes out you know when we when we try to look at this as some of 34 00:18:08.240 --> 00:18:24.080 us do from a kids per square foot and human beings per square foot perspective um net net down the road. It was just interesting to to kind of have maybe just at our fingertips. What is station have now? What is Emmy Small now? So that when we get to those discussions, 35 00:18:24.080 --> 00:18:41.440 we're all understand what we currently have in the district broken down by school. And then we can start to understand what that turns into if it's either net we're going to add something at station or net net we're going to take down station and take down Emmy small and create something new is where 36 00:18:41.440 --> 00:18:56.880 is all the square footage going to come out in the wash. So, I think some of those maybe just a little summary sheet maybe in the summer when we start getting into the real discussions about renovation, brand new school, consolidated school, having some of those these facts and figures on one 37 00:18:56.880 --> 00:19:11.760 piece of paper for everybody here, I think will be super super helpful. So, we have some time, but I'm glad we had the chance to at least talk this through for a minute so that in the future when we start talking about sizes of schools and sizes of additions, >> we have something to compare to where we are currently in the district and then 38 00:19:11.760 --> 00:19:27.200 may where we're going to end up in a proposal to the district. Thank you. >> So, I I was able to I remembered I had the uh because we had to submit an SOI for station a uh as part of the con it's just part of MSBA's process for the 39 00:19:27.200 --> 00:19:46.400 consolidation. So the the square footage in that application is 5 just over 56,000 square feet for current for station app. Yep. So that doing math. So it's about 100,000 square 40 00:19:46.400 --> 00:20:02.559 feet between the two buildings. Rough numbers. Again, obviously, we're going to need two cafeterias and two gyms and all that, but we're looking at roughly 100,000 square feet between two buildings as round numbers. Great. 41 00:20:02.559 --> 00:20:20.960 Any other questions? Perfect. Uh, next we'll we have some action items. Uh the first will be the calendar which is the second page of what's to come um for the OPM selection. 42 00:20:20.960 --> 00:20:37.840 >> Yeah. So this this will be important sort of well it's important just in general but two it's important when we get to the next topic determining the selection committee. Uh just to help people get an idea of sort of what's involved uh if uh you'd like to be a 43 00:20:37.840 --> 00:20:55.360 part of the selection committee. Uh then so this is a selection committee for determining the OPM. Um now the only caveat here is are is because I didn't hear back from MSBA today. These dates are all going to have to change. Um 44 00:20:55.360 --> 00:21:11.280 because the first step is we have to uh put the RFS in the central registry central registry. In order for it to show up in the central registry by Wednesday, it needs to be submitted by four o'clock today. So, since I didn't hear back from 45 00:21:11.280 --> 00:21:27.760 them today, and it's after four o'clock, it's not going to get in by four o'clock today. Um, so that means it's going to kick that date back by at least a week. Um, and then and then it needs to be posted for at least two weeks, right? So, that just starts to kick certain 46 00:21:27.760 --> 00:21:43.520 things back. But then at the other end, if we want to make the um August 3 date, which is very near the bottom, uh you may remember at our last 47 00:21:43.520 --> 00:22:03.679 meeting I showed um like the board meets once a month to uh with their OPM review panel and you have to sort of schedule and be um I don't want to say invited, 48 00:22:03.679 --> 00:22:20.080 but you have to you have to pre you have to be all ready to go and then be told yes, we have a slot for you at that meeting. Um so if we want to make that August 3rd meeting, then we have to have our final selection means we have to 49 00:22:20.080 --> 00:22:37.520 finish all of our steps of the process to them by uh August 8th. So it just compresses sort of the sorry July 8th. So it compresses the time that we have to operate in and obviously you know it's the end of the school and this Fourth of July weekend is in there. So 50 00:22:37.520 --> 00:22:53.679 as I started to look at all the dates um it it does start to make things pretty tight. So, um, hopeful that I'm going to get back from MSBA and that I'm only going to have to bump this back a week and that I'll still be able to keep all 51 00:22:53.679 --> 00:23:12.159 this on on track. But what we for folks that might be interested in being on the selection committee, uh, you know, things that we'll need people to participate in are about halfway down. that's currently listed as uh the June 52 00:23:12.159 --> 00:23:27.919 18th date would be the short listing. So that is where we will need um folks to go through all of the um uh packets that are put together and 53 00:23:27.919 --> 00:23:45.120 bids that are put together by OPM potential OPMs. use the selection criteria uh sheet score all of them and then from there we'll get down to a smaller number. So let's say 10 we get 10 packets we get 54 00:23:45.120 --> 00:24:01.760 how many ever we get right we're going to we're going to have to get down to a short list and then that short list then that same group will then on a later date which is what you see the next one down is currently scheduled for the 23rd we then will have to interview those folks. Um the R the RFS talks about 55 00:24:01.760 --> 00:24:16.000 three criteria we'll use for interviewing but we'll bring them in. We'll interview uh we'll have a different scoring sheet uh for the interview process and then using combined score from the 56 00:24:16.000 --> 00:24:34.559 original um again this is all MSBA wanted some wanted some further clarification on our scoring process. So this is assuming that they approve all of this that I've resubmitted back to them. Um but that then we would combine the score from the evaluation C uh sheet 57 00:24:34.559 --> 00:24:52.000 with the score from the interview and that's how the the committee would make their final recommendation to the superintendent. Then the superintendent would then take it from there on to negotiations with legal counsel would lead negotiations uh and once on a fee and then once we 58 00:24:52.000 --> 00:25:08.559 got fee negotiations then that would hopefully all get us in time to be able to submit for the 8th of July to get us to the meeting and then once we get approval from MSBA then we can actually get a contract in place and then the OPM comes on board and then that leads us 59 00:25:08.559 --> 00:25:23.919 into the next phase which is bringing a designer on to actually get the feasibility study up up and running. So that's the that's the timeline in a sense uh of how things will go. So 60 00:25:23.919 --> 00:25:39.360 through the chair, I'll take any questions on that and then that would sort of lead into the next part about getting an understanding of a how many people we roughly talked about at the last meeting about what the size of that group would be. Um, but I think well I 61 00:25:39.360 --> 00:25:54.400 know I'm going to need because we won't have enough time between now and the next meeting to make a team. So I would like to determine the size of the group and who's going to be on the group so that uh once I have all this solidified I can be communicating with that group, 62 00:25:54.400 --> 00:26:10.159 get everything scheduled, set up and we can go because it's going to move pretty quickly in the next three or four weeks. Any questions? Mr. Simon, >> as a practical matter, I just was running the numbers just, you know, 63 00:26:10.159 --> 00:26:27.200 because we're starting a plus a week. It sort of drives us right into the Fourth of July week. Um, with a holiday scheduled in there. Um, so that would be it's going to be very very very tight. Uh, is there a plan B? In other words, 64 00:26:27.200 --> 00:26:44.480 if we I mean because you know this has got to be done, right? You know it. What's the next date for the MSBA OPM review? >> Yeah, if you give me a sec. Sorry. If you give me a second, I'll look it up. >> It'd probably be in September with the holiday the 3. Around the 3rd, it's 65 00:26:44.480 --> 00:27:04.279 probably going to be I'd say close to the middle of September. >> And the 4th of July is on a Saturday. So, it's not like it's the middle of the week. It's not quite as bad. >> Couple of the fireworks. 250 times if I were. 66 00:27:04.320 --> 00:27:20.320 >> All right. So, let's see. There was one in July. August. Yeah. September 14th would be the next one. We'd have to have the then we have to have the selection 67 00:27:20.320 --> 00:27:38.240 packet. Oh, no. All right. Yeah. So, we'd already be Yeah. Okay. No, we'd have to have the So that date, which is currently the July 8th date, becomes an August 19th date 68 00:27:38.240 --> 00:28:01.120 if we were shooting for the September 14th. I think it's laudable to try to do plan A and I just wanted to understand what plan B was. M Sullivan, >> are the interviews in person or over 69 00:28:01.120 --> 00:28:16.399 Zoom? >> We could discuss that as a committee. Sort of. I I I was planning um to organize around doing them in person, but that's not necessary. We can set up 70 00:28:16.399 --> 00:28:34.159 either way as a school district. >> Mr. seriously. >> Yeah, I know it's a little bit more work to do it in person, but I think you get a better sense when you're interviewing somebody that you actually sit in the same room and talk to them. >> Just my thoughts. 71 00:28:34.159 --> 00:28:49.360 >> And what was the you know off top of my head, what was the discussion of how many people there's 20 in this in the big C what the small C would be. >> Last time I think we had talked somewhere in the ballpark of six. >> Okay. Okay. Small C. We like to call it 72 00:28:49.360 --> 00:29:05.200 the big C and the little C. they're big full committee and and subcommittee of the subcommittee. >> So, you know, if if just going back to the conversation around September. So, if we push for instead try to make it to the September date, that obviously gives 73 00:29:05.200 --> 00:29:21.760 us a lot more breathing room, it pushes the pro the starting process a little bit later by a month obviously. Um and sort of the other part is then it the folks that are going to commit to it 74 00:29:21.760 --> 00:29:38.720 uh the you know especially for the school folks it's going to mean um time that is not during the school year it's going to be dates where we would be shortlisting and um interviewing would be mid July 75 00:29:38.720 --> 00:29:55.279 potentially early August but that would sort of be the ballpark for um those it and it might force our hand kind of depending upon what you know if I get another revision back from MSBA we we just might be forced there or we could 76 00:29:55.279 --> 00:30:15.120 just make the decision to as a group that it's better to plan that would give us more we' be able to space some of this stuff out as well because it is a pretty compressed timeline as it is but you know I'll take the direction from from the committee any feedback that again availability of 77 00:30:15.120 --> 00:30:31.360 you know being over the summer. >> My thoughts are and it's only a month difference apparently but you know you got to look at how dominoes fall. Does this push back something else which push back as the process moves forward? How far do we get pushed back in trying to 78 00:30:31.360 --> 00:30:48.640 accomplish certain things and you know what's our end date that we want to be ready say to go to town meeting in the ballot right and then >> yeah I mean I think we're still >> push that back too far. Yeah, I think we're still uh you know I I think we're still a couple of years away from I 79 00:30:48.640 --> 00:31:07.120 we're definitely not you know this time. We're not next spring. Yeah, we're we're still I think two town meetings annual town meetings away from that. So I I don't I don't think >> unless you petition you >> I don't think I don't think the one 80 00:31:07.120 --> 00:31:26.080 month significantly changes that. You know, obviously it pushes back then starting the process with the designer for a month, but um yep, sorry. No, I I would just make the suggestion that I mean the time table 81 00:31:26.080 --> 00:31:42.799 seems pretty solid. Let's start it. And I don't think that we would need if we needed an extra month, we'd determine that um somewhere in that early July time frame. If we're not if we're not there to get it in in time for August, then we'll go September. >> Yeah. 82 00:31:42.799 --> 00:31:57.440 >> But let's give it a shot. >> Yeah. I would I would just say anyone interested in the being part of the you know the selection committee just be there is possibility that we would meet in July and August. Um so just make sure that that's a possibility. So, if that 83 00:31:57.440 --> 00:32:14.000 deters or helps make your decision, um, just think about that. And then obviously people Mr. Fouch's here all summer, right? You got big summer plans. Okay. >> Here all here. Okay. I'm just saying 84 00:32:14.000 --> 00:32:30.559 obviously um you would be an important role to have in our selection committee as you've gone through the process for the school. But >> one one last quick question. >> Yes, ma'am. Uh since uh several members of this committee have served uh in 85 00:32:30.559 --> 00:32:50.320 other school construction sites, uh I would especially be interested in some of their feedback on who they think would be uh the right uh mix of people to serve on this smaller group. So anyone with that feedback? 86 00:32:50.320 --> 00:33:09.200 Mr. Sears, I'll look at you first. Uh, not that I'm an expert, far from it, but I can tell you from my several instances of building committees at this point. Um, as you have more experience, the better you get at this. I think you uh you anticipate better. I think 87 00:33:09.200 --> 00:33:24.960 sometimes you know the questions that you should ask and the answers that you should expect. So, you know, I'm not saying this thing needs to be loaded with the same people as last time, but it I would think it would certainly help. 88 00:33:24.960 --> 00:33:41.679 Exactly. Yeah. >> Yeah. Yeah. And I think the only the only piece I would add to that is the this relationship, you know, all the relationships will be important, but the OPM is going to be, and I know I've said it before, they're going to be not only 89 00:33:41.679 --> 00:33:58.720 our quarterback, they're going to be our um like lead representative. They're going to be the one looking out for us. you know, not only do we need to make sure that they have all the expertise and knowledge, but they we also need to make sure that they're like from a relational standpoint that they're going 90 00:33:58.720 --> 00:34:14.879 to be they're going to be the people like still with this building project. They're still I'm still working with them, right? And they're like a great relational partner. They're, you know, I know who I can text, who I can call, who I can email. Um and 91 00:34:14.879 --> 00:34:31.599 like you so you want people on the on the team too who are going to who are going to have to work with them too um you know going forward uh because that's going to be throughout the life of the project they're going to be there right um our current OPM said somebody said 92 00:34:31.599 --> 00:34:46.960 something to the effect of you know like an OPM is they're there with you from the very beginning through to till MSBA is completely gone right and and with this project. There's a reason why we haven't been able to close this project out. And they're still here, right? You 93 00:34:46.960 --> 00:35:03.440 know, obviously in a much less capacity, much more infrequent communication, but they're still they'll they're still here and they'll be here all the way through till the end, right? So that just some people who understand and are going to be a part of that, I think are are going to be important people to be on as well. 94 00:35:03.440 --> 00:35:19.520 >> Mr. Sears. >> Yeah. Another point too is that again from my limited experience some some people forget OPM means owners project manager and some some my experiences some of these companies haven't acted like they were in working 95 00:35:19.520 --> 00:35:36.880 on our behalf and I think you know Dr. Smith put it well that the present company we have has done very well for us. They're very relatable. They seem to be you know whatever needs to get done gets done. not perfect, nothing is um but you look for a comp in my opinion, 96 00:35:36.880 --> 00:35:53.440 you look for a company like that and again I think what happened has happened in the past too when we had uh you know respondents to different things. You look at their experience and we've had people that have no experience they don't know the square footage, the school whatever it is and they're in 97 00:35:53.440 --> 00:36:11.200 here and you and then you start talking to them and you realize what they know or don't know. So I think that's important that we make sure that that person is the owner's project manager. I guess next we'll look for interest. Is anyone interested? We can see how many 98 00:36:11.200 --> 00:36:31.520 names we get and then work from there in being part of the selection committee. >> Okay. I already wrote his name on my paper. Mr. Foucher, I wrote your name on the paper already. I'm just This is the preliminary list. Um, 99 00:36:31.520 --> 00:37:02.560 perfect. I'm a volunteer myself. Um, and again, just as everyone's aware, the school committee does reorganization at our next school committee, which is June 1st. Um so I may not serve as the chair of the school committee but um regardless of that um I will request of 100 00:37:02.560 --> 00:37:19.119 the whoever comes chair if I can continue in this capacity so we have continuity but again it's up to the chair of the committee but that will be my request just so everyone knows so if we have misser Mr. Sears Dr. Smith written hour and myself 101 00:37:19.119 --> 00:37:36.240 five. So I think five is good unless there's someone else that okay I'm great with the five and then so that comes to the next thing about our meeting scheduled for June 18th. Do do we meet that day or does do we we save that day for the five? Um depending on 102 00:37:36.240 --> 00:37:51.520 where we are the process or move that a week well the week after will be the last day of school. We won't do that. But do we move that not have our June meeting and the next meeting may be just the small committee and then then we can present to the larger committee before we submit our final? I think kind of 103 00:37:51.520 --> 00:38:08.480 makes more sense strategically or >> Yeah. So the uh the way I had sketched dates out, one potential opportunity would be to use the date for the next meeting for the short listing. Um so 104 00:38:08.480 --> 00:38:25.680 instead of holding this meeting it would be an opportunity for the committee the small C committee to um get together and do that short listing at that time that's already set aides instead because there I don't anticipate anything else 105 00:38:25.680 --> 00:38:43.119 for this group to meet about uh and then yeah so I'll stop there before getting to the last agenda item. >> Yep. >> Does that make sense? So that again that date of June 18th may change but it will only be for the 106 00:38:43.119 --> 00:39:00.079 selection committee. Okay. And then that goes into then do we have a need to meet with the full committee over the summer before we submit to this MSBA or to notify the rest of the committee on where we are or 107 00:39:00.079 --> 00:39:17.440 do we wait till after the September 14th meeting if we get that far. So there are a couple of So one, there are no meetings scheduled past June. So that's the first thing to have a conversation about is a do is there a need for summer meeting schedule or do 108 00:39:17.440 --> 00:39:34.079 we pick up again in September? Um so that's first question. Second question is we can um and if so then what does that look like timing wise? Do we keep the same schedule? You know, continue to meet once a month, same schedule, or do we look at a different 109 00:39:34.079 --> 00:39:51.599 time, etc., etc. Um, and then the other piece is the way our process is set up, it does the the way we structured it is that the selection committee makes a recommendation to the sup or hands off 110 00:39:51.599 --> 00:40:08.000 the uh recommendation to superintendent. Superintendent then through legal counsel negotiates the fee. then that goes to MSBA. So there there isn't another need for the committee to serve like an approval role. It would be more 111 00:40:08.000 --> 00:40:23.920 notifying the committee until we got to the next phase which would be then working with the OPM on the designer. So we could have a meeting for updates. The superintendent could provide the committee an update on sort of the end of the pro. You know again there's all 112 00:40:23.920 --> 00:40:39.920 sorts of options. >> You know people get busy travel would rather go to the beach during the summer. I just want to I wanted to make sure all that was discussed before uh we departed. >> My recommendation would be an update via email to the committee 113 00:40:39.920 --> 00:40:57.680 >> and then I would say possibly the last Thursday in September the 24th because that would be possibly after the September 14th meeting. Um just of an update and then from there decide if we need to meet every other month from there or continue to meet monthly. I 114 00:40:57.680 --> 00:41:14.319 don't know what the rest of the committee looks thinks about that, but I think that to me makes sense to still keep us involved and then, you know, know where we are in the process in September and then decide how often we need to meet at that point. 115 00:41:14.319 --> 00:41:30.800 I see nods. Mr. Simons, this makes sense, Mr. Sears, from your experience makes sense that process. >> Yeah, I've never been a big fan of meeting just for the sake of meeting, >> right? And we said that in the beginning. But then again, you also have the flexibility. If something changes, you just say, "All right, we're going to call a meeting next week," or whatever 116 00:41:30.800 --> 00:41:46.319 it may be that's necessary. >> I'd just like to offer a tweak on that. What I my suggestion is we pick up what I don't know what is the third Thursday or the fourth I think it was third Thursdays. I think we should put third Thursdays at 4:30 on the calendar 117 00:41:46.319 --> 00:42:02.000 starting in September every month because in my opinion it's easier to take meetings off a schedule than to all of a sudden create one out of whole cloth and thin air. And that would be my suggestion. Of course I defer to the chair but um it's always better to get 118 00:42:02.000 --> 00:42:16.800 like you said Kurt I'd rather get an email that says we're not having a meeting than an email that says okay 20 of you decide by via email when we're going to meet. No thanks. So I I I just would hope that nobody wants that email chain. No, because nobody wakes up every 119 00:42:16.800 --> 00:42:33.599 day and says, "I want more email." >> That's my suggestion. Thank you. >> And I'm okay so that people can plan the from the third Thursday on for the next next school year and then um we can go from there in September on on that date. We can look at the calendar, see if we hit any holidays or whatever. And but 120 00:42:33.599 --> 00:42:49.920 for now, plan it that way as long as Sarah's okay with that. She discharge the calendars. But you won't be doing my calendar anymore. Tears. >> Okay, that works. >> Mr. Chair, can I ask just a can I fly up 121 00:42:49.920 --> 00:43:05.440 to 20,000 ft and just ask a scheduling question big picture? >> Yeah. >> So, in February, we got accepted by MSBA in to officially do the feasibility study. So, did a clock start on that day? >> Yes. >> With an expert and a clock's going to 122 00:43:05.440 --> 00:43:21.359 strike midnight at some point. Was that a 39month clock? Is it a 36-month clock? How long is the clock? And the reason I ask is because I totally get everybody's reasonleness about giving up a month now, but at some point we're going to 123 00:43:21.359 --> 00:43:36.400 have to not we can't give up any more months. If the clock is going to run out, it would be helpful to know what the end point is so that we don't just come back in the fall and go, "Oh, geez, we don't have as much time as we thought." >> It was like December 20, 124 00:43:36.400 --> 00:43:52.079 end of December 27, I believe. But >> I can give me a minute and I'll find it. >> Thank you. And clearly that's something as you're doing your OPM interviews, they're obviously going to know exactly what our clock is, right? And I would hope that be one of the very >> first things that everybody discusses is 125 00:43:52.079 --> 00:44:10.400 like, you know, this project turns into a pumpkin >> on December 31st, 2027. And are you okay with that? Thanks. >> Keep sending expired links. It'll >> Yes. I think it's 914 days as of the 25th of February. 126 00:44:10.400 --> 00:44:32.760 >> Okay, I think >> that's even that's a very long time for a feasibility study. >> It goes faster than you think. >> Yeah, you say that as I remember the first hole being dug for here. So, yes, I think I guess things go quick. 127 00:44:35.200 --> 00:44:55.200 Here it is. Had to request a new link. >> And I recognize this wasn't on the agenda, but it had to do with the discussion of our meetings as well as the, you know, again, being totally reasonable about where we are with the 128 00:44:55.200 --> 00:45:10.720 OPM uh selection process and giving up a month. Um, but pretty soon we're going to have to push back on everybody, including the MSBA themselves because they should know better than anybody that we do turn into a pumpkin at some point and we have to get the work done. 129 00:45:10.720 --> 00:45:35.280 Thank you. >> I don't know Sam if you have Jeopardy music to play for the viewers online. >> It's also okay if Dr. Smith, if you want to follow up via email to the whole committee. I just think it'd be again maybe at some point when we all get back together in the future and we have just a little summary sheet of all these 130 00:45:35.280 --> 00:45:50.960 things about when we turn into a pumpkin, what the square footages are of all of our school buildings, those kinds of things. So, I don't want to delay this meeting and keep everybody here, but that could be something useful in the future. Thank you. Yeah, I'm trying to scan the agreement 131 00:45:50.960 --> 00:46:07.599 real quick and find it, but I can I can see the start date, which was February 26, but I I'm 9:14 does ring a bell, but I can't quickly >> I don't know what the calendar for 9:14. >> I don't know. We have We have 29 days in 132 00:46:07.599 --> 00:46:28.319 February next year or not. >> Yeah, 28. Yeah. Okay, perfect. So we'll get exact dates to everyone. Any other questions before we move on to the next item? Okay. And seeing none, so next item is the consent agenda, the minutes of 31926. 133 00:46:28.319 --> 00:46:44.240 >> So moved. We >> have a motion and a second. We have a second and a second by Mr. Simon. Thank you. >> Um, any questions? Seeing none. All those in favor say I. I. >> Any opposed? Any abstain? Thank you. Public comment. Anyone in the public looking to speak? Feel like I'm at a 134 00:46:44.240 --> 00:47:00.720 school committee meeting of crickets. Seeing none, >> uh, we'll look for the last agenda item. >> Motion to adjurnn. >> Mr. Simon makes a motion to adjurnn. Do we have a second? >> Second. >> Mr. Seir seconds. We just we switch the other one. Perfect. Any questions? 135 00:47:00.720 --> 00:47:14.640 Seeing none, all those in favor say I. I. >> Any opposed? Any abstain? Thank you everyone for your help with this and uh hope everyone has a great summer. If I don't see you before then, >> I'll be here.