move item 9E from the regular agenda. Is there any other items that need to be either removed or added? If not, I would entertain a motion to approve the regular agenda with the ex removal of item 9Ee. >> So moved. >> Is there a second?
>> Second. >> Motion's made and seconded to approve the regular agenda. Discussion. All in favor of the motion say I. I I >> oppose. Motion carries. >> Also, I want to remove item 9E from the consent agenda. And all items with an
asterisk are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion of these items unless a council member or citizen so requests in which event the item will be removed from the general order of business and
considered separately in its normal sequence on the agenda. Besides item 9E, is there any other consent agenda items that need to be removed or added? Hearing none, I would entertain a motion to approve the consent agenda. >> So move. >> Second.
>> Motion's been made and the seconded to approve the consent agenda. Discussion. >> All in favor of the motion say I. >> I. Opposed. The motion carries. The minutes of the work session held February 5th, 2026 and the regular city
council meeting held February 10th, 2026 are before the council. Is there anyone in the audience or any member of the council that wishes to make any changes or corrections to the minutes of those two meetings? Hearing none, I would entertain a motion to approve those minutes.
>> So move. >> Second. Motion's been made and seconded to approve the minutes of the work session held February 5th, 2026 and the regular city council meeting held February 10th, 2026. Discussion.
All in favor of the motion say I. >> I opposed. The motion carries. Carly Cohot, Admiral for the Northwest Water Carnival is here this evening and she would like to uh make a short presentation to the council. So, Carly,
if you want to come up to the podium, >> that means summer's coming, right? >> Yeah. Soon, hopefully. Um, okay. Well, I sent in the letter, but then I just kind of put together a little speech about um this year's water
carnival. So, my name's Karly Cohot. Um, I'm this year's water carnival for water carnival admiral for 2000 2026. 90 years. We made it. Um, I've been a JC since 2019. Um, I finally joined after attending two of their Christmas
parties. They got me, but I'm glad I joined. Um, so this year the DJC's are celebrating 90 years. Um, the dates this year are going to be July 10th through the 19th, 2026. We're excited to bring in the 90th year with some new events
featuring a family movie night in the park, uh, taste of DL vendor show, and then a comedy night. Um, as well as our traditional events such as Kayfan, bingo, water fights, and parade. Um, so not much is changing except the location
as most of you are aware. Uh, the construction is happening this summer, so we had to find a new hub or a meeting area. So, my plan is to make that People's Park behind Zorbas and then using the Kent Freeman Arena for those indoor events.
Um, this year I plan to focus more on familyfriendly events. Um, and then just like fun ways to bring the community together. Um, and just celebrate this town and bring back that fun nostalgia and just being a kid again.
um to stay in the loop of what's happening, just make sure to follow our DLJC's Facebook page and then the Northwest Water Carnival on Facebook and then the website. I plan to have all the information on the website, so there shouldn't be any questions unanswered.
Um otherwise, we're excited to bring the water carnival to life this year. Myself and the JC's are working hard to bring it together and we're going to make it great. Here's to your 90. >> Sounds good. We did uh discuss your
request for the licenses and all the permits and everything at our public works committee. So just call in Ron for >> Okay. The committee reviewed this for your request and and give give consideration approval of three temporary on sale intoxicating liquor licenses. Uh four 3.2 two liquor
licenses, two parade permits, facility and ground usage of Kent Freeman Marina, the city park, the city beach, the uh people's parks, the street closures, extended care, and wave all fees as per the JC's request and committee recommends. Nice move. >> Second. Motion's been made and seconded
to give all approvals necessary for the 90th Northwest. Was it the 90th? It's not the 90th water carnival though, right? >> Yep, >> it is. Okay. >> 90 years. >> Cool. discussion on the motion >> just just to see if we can do anything
to help you. You let us know. Don't be bashful. >> I will take any help. It's just me this year. So >> I see normally you have a sidekick, but so that's why I say if you need help, you know, >> we need members, too. So >> Okay. Well, thanks Carly. >> All in favor of the motion say I.
>> I oppose. Motion carries. Thank you. >> Thanks. Without objection, I'm going to jump to item 5D in the community development committee agenda. So, um, Alderman Drainy is going to take that
one, right, Jay? >> Yep. >> Okay. 5D, item 5D, uh, consideration to a resolution approving the amended cons, uh, conditional use permit for residential planned unit development at 1071 Shorewood Drive. Gary D. Theraldson
2018 Legacy Trust. Um, Larry, uh, could we call on you to add some? >> Yes. This is essentially an amended conditional use permit. It started with Ace Brandt, and the plan was to have a house, a two-story garage, a maintenance
building, and then an entertainment facility. The entertainment facility was never constructed and now the new owners would like to put in a two-unit 8-bedroom guest quarters structure instead of the entertainment facility that Ace Brandt had planned. So that's
the change and that's the amended conditional use permit that's being proposed tonight. >> Okay. The planning commission discussed this and recommended approval. The comm uh community development committee discussed this yesterday and we recommend approval and I so move.
>> Is there a second to the motion? >> I'll second it. >> Motion's been made and seconded to adopt a resolution approving the amended conditional use permit at 1071 Shorewood Drive. Discussion. All in favor of the motion say I.
>> I. Opposed. Motion carries. Without objection, I'd like to move to item 7 C, which is on the uh finance committee agenda, and I'd call on Chairman Sterns. Yes. Uh this afternoon, the finance
committee uh was visited by Emily Dennis from the Detroit Lakes Community and Cultural Center. Uh we reviewed the financial statements. Uh they were dated uh fiscal year end August 31, 2025. Um so we uh reviewed them, made some u
requests for future audits uh you know a little more of just how the layout would be for us to monitor certain expenses. Um but other than that we didn't have any questions um or for significant concerns. Um so we have consideration to accepting the Detroit Lakes Community
and Cultural Center annual financial statements and the independent auditors audit report for year ended August 31, 2025. I recommend approval and so move. >> Second. >> Motion's been made and seconded to accept the Detroit Lakes Community and Cultural Center annual financial
statements in the independent accountants audit report for the year ending August 31st, 2025. Discussion on the motion. >> All in favor of the motion say I. >> I. >> Opposed? The motion carries.
And I think we've taken care of everyone who's here. So, we'll just go right back to the top and we are to the community development committee agenda and I would again call on Alderman Dany. Uh item 5A, yes to
housing legislation. The Minnesota House of Representatives has presented bill number 3895, the Starter Home Bill, which attempts to address the affordable housing issue. This bill relates to local governments and zoning. and uh Kelsey will give us a
little more update. >> Mayor and council, this is not an action item, but we just had a little bit of a discussion about the uh proposed bill. This has changed over the years. Uh it used to be the yes to homes legislation. Um the reason why most um city groups
have opposed it is it's basically a preeemption of local zoning control. uh it basically would mandate some changes to our zoning from basically from the state level uh regarding everything from access accessory dwelling units u some higher density uh would prohibit other
actions that uh cities could consider in their zoning as well. So we just had a discussion um what are maybe some of the issues with the legislation and we'll continue to monitor it this legislative session. So there's no action, Jay. Correct. No
action. All right. >> I would like to make a comment though if I could. >> Sure. Go ahead. >> It's um housing is um important across the entire country and the federal bureaucracy in Washington DC's been trying to figure out a plan. We've been trying to figure out a plan here in
Minnesota, but it just doesn't seem to work out. So that it's we hear that word affordable. And uh our medium family income here in Detroit Lakes is uh $68,000. And um it appears that right now that they call a starter home being around $425,000.
That would take a medium family income of about $125 to $135,000 to qualify for that loan. And with 20% down, you'd have to end up having a payment of about 32 to $3,400 a month. And that doesn't include uh taxes and
insurance. So, we're a long ways to making housing affordable. And I I hope that someday um somebody will sit down and work on what the tax purposes with these young people's uh at the end of the year when they do their taxes that they can get some type of reduction or a
payback so they can afford to buy house. But right now uh that word affordable is u is a long ways off and I hope that sooner or later uh we'll come up with the right idea at the federal level and at the state level so we can make this dream come true for all these young
people. Okay. Jay, >> item 5B, consideration to second reading and adoption of ordinance number 549, reszoning from RA and Agriculture Residence District to 5B autooriented
business district at 1686 Randolph Road. Um, Larry, do you want to add anything to this? >> This is the property on Randolph Road up by Orton Stone Gardens and we had first reading last month. This would be second reading to change it to B3.
>> This was again discussed at community development committee yesterday and we recommend approval and I so move. >> Second. >> Motion's been made and seconded to give second reading and adopt ordinance 549. Discussion on the motion. Well, I've
received calls on that because that's um in Ward One and one of the concerns is that we've got a neighborhood there with 34 houses that's about a block away and they're concerned is that it's going to go into a businessoriented type business and um they're concerned about their
property and what's going to happen with them in the long run because we go down to next item C about what they want to have with motorized vehicles and trailers. they they are concerned about that and I'm kind of wondering if we're jumping jumping here a little bit too fast because that is a a goodiz
neighborhood and um I guess I we need the residential houses and I'm I I can't support this because I'm I'm with the neighborhood to protect them with the R2 uh housing. >> So if you don't support it, Ron, we're
not going to have enough votes to give second reading. Do you intend to vote no? >> I intend to vote no because I've had calls of this from my neighborhood and I uh I I just feel we have we've got to do something. It wasn't too long ago that we had a a building
a nursing home going to go in on East Shore Drive and it was voted out because the residents said that was going to affect their residential neighborhoods. Well, virtually this is going to happen to this neighborhood, too. I I've got to support the neighbors in that area and we've got to work out some type of
agreement so that they're sure that they're going to have a good neighborhood for many years to come. >> Well, I think it's just unfortunate that we're missing three council members. Um Charlie, is there an opportunity to revisit this when we have a full
council? >> Well, there's always an opportunity for the applicant to make another request for res. So, this res fails tonight, that doesn't preclude the applicant from you know returning to making additional
request, but we'd have to go through the entire process. >> Could they also table this? >> Well, yes, there is a there could be a motion to table that would then take it off of the agenda tonight and defer it to a
different meeting. Did I already call for a motion to approve? >> Yes. >> Yes. >> There was a motion made and seconded. So, >> so in order >> you can make >> to entertain a motion to table. We'd have to >> just make a motion to table.
>> Somebody would have to make a motion. >> I'll make a motion to table. >> Okay. >> Oh, okay. Is there a is there a second of the motion to table? >> Second. >> Discussion. I think um it might be important to have someone uh come and talk about what what
is the plan for that area because I perhaps that would help the the the residents in that area understand it's not going to be a nursing home. Um it's going to be less than that. So I would recommend >> they're not worried about a nursing home. They're worried about the business
side of it. The nursing home part was one was over on East Shore Drive. >> Yes, I realized that >> same thing you suggested. Well, why don't >> come in and talk about >> why don't we invite >> y >> them in for the next meeting. >> Sure. >> Further discussion.
>> We have a motion to second to table. All in favor of the motion say I. >> I. >> Opposed. Motion carries. >> Jay. >> So just >> so see >> you're probably ahead of me. You'll want to table this next one as well. >> You can act on
>> No. No. Do I should I read the whole thing and or just make a motion? >> Do we need a motion of any sort? >> Okay. I make a motion for item 5C to table till next month. >> Okay. Is there a second? >> Second.
>> Motion's been made and seconded to table item 5C. Discussion. >> All in favor of the motion say I. >> I. >> Opposed. Motion carries. Item 5E, consideration to a resolution approving the final plat of common
interest community number 113, Providence Lakes at 1141 US Highway 59 South, Eagle Rock Real Estate LLC. Larry, would you be so kind? Yes. This is a a 20 twin home unit development
with 40 units in it and it's the density meets the underlying density of the zoning district and the property is zoned RM multifamily. There is seven buildable acres of land and the lot coverage is about 44%.
They're allowed up to 50% lot coverage. Uh this um has been brought to the planning commission and they recommend approval. Um the planning commission reviewed this and recommended approval. Community development committee also reviewed this yesterday and recommend approval and I
so move. >> Seconded. >> Motion's been made and seconded to adopt a resolution approving the final plat of common interest community number 113. Discussion. All in favor of the motion say I. >> I. Opposed. Motion carries. Item 5F,
consideration to approving the grant agreement for the BDPI grant for the industrial park. Um, Kelsey, do you want to take over? >> Sure. Mayor and councel, uh, the council had acted on this application last year.
Uh, this is for the North Tower Road Industrial Park expansion. Uh, the grant is for just under $1.2 million. Again, this is in partnership with the Detroit Lakes Development Authority. And this is just the actual approval of the grant agreement.
>> The community development committee discussed this yesterday and we recommend approval and I so move. >> Seconded. >> Motion's been made and seconded to approve the grant agreement for the BDPI grant for the industrial park. Discussion. All in favor of the motion say I.
>> I. >> Oppos. Motion carries. >> Anything else? Jay, >> no more items, sir. >> Okay, we'll go to the public works committee. Chairman Zean. >> Okay. Item 6A, discussion regarding bids for the 2007th Avenue street utility improvement project. And I'm going to
call on uh John Pratt to give us an update on there. >> Mayor and councel, um we opened bids for what it's really the second phase of the 270th Avenue uh street utility improvement project. Um back on February
26, uh we had six bids, which is a pretty high number of bids considering the size of the project. Uh the the low bid was from Ryan Contracting of Elco New Market in the amount of $690,000 which was uh pretty significantly below
uh our estimate. I think we were estimating um around 700 or $780,000 I believe. So about $100,000 below our estimate. Um we haven't worked with Ryan uh before. They've never done work inside the city. I haven't worked with
them anywhere else. Uh but we did do some homework on them and got very um good remarks from different cities and other engineering firms that had worked with them. So we are going to recommend approval and and um awarding that
contract to Ryan Contracting. However, um I'd ask the council take that action up at the April council meeting uh after we've held the uh assessment hearing which we're going to call for in a separate item here this evening. So,
we'll sit on this until April. >> Okay. The um committees reviewed this and I make a motion we go ahead and accept the bids. >> No, we don't want to. >> We don't want it until just discussion >> until April. Okay.
>> So, we'll just table >> table till April. I was going to make the bids through April, but >> Okay. So, item B then discussion regarding bids for Rosman Avenue Street utility improvements. you were uh just handed some uh new bids that came in today and
I'm going to have John go through that with us. >> Yeah, mayor and council's kind of the the same story just for the Rosman Avenue project. We opened those bids this morning. Uh we had seven bids on that one. Uh low bid being from CNL Excavating uh at uh just under a million
dollars. Um again below estimate uh we were projecting about 1.8 million. So had kind of a string of projects coming in pretty well below estimate here lately. Uh CNL's done a number of projects inside the the community. Great contractor to work with. So again, this
is just for discussion this evening. Uh we're going to set the assessment hearing for uh this project as well in a subsequent action and we'll take this back up at the April meeting for award. So no action. And John, you were saying that these bids have been coming in uh
way lower than we had predicted then too then. >> Yeah, I mean this is number four effectively uh that we've taken here between West Lake, the beach and 270th and every one of them have been anywhere kind of between that 10 to 18% below our
estimate. So it's been a pretty good run in that regard. >> That's good. >> Okay. Very good. >> Okay. Item C, consideration of approving the final payment for the Four Street uh uh Fourth Street and utility improvement project. Uh Kelsey, you want to take
that one or John? Again, >> mayor and council, not much to add here other than we're recommending final payment be released. We've cleaned up all the uh little minor punch list items with that contractor and any outstanding discrepancies. So, we are recommending we can release that that final payment
for the forestry project. >> Okay. The committee approved this and I so move. >> Second. >> Motion's been made and seconded to approve the final payment for the Forest Street and utility improvement project. Discussion. All in favor of the motion say I.
>> I. >> Opposed. Motion carries. >> Okay. Item 60 is considering resolution accepting a sidewalk survey report and setting up improvement hearing for April 14th at 5:00. I'm going to call on Sean to give us an update on that.
Yes, mayor and councel. This is uh our annual sidewalk repair curb and gutter. Uh we always take that survey in the fall. Um the report you see is what our number showed last fall. We put that out now for um the assessment role and uh
agreeing to the survey. So that's what we're doing tonight. >> Okay. So the committees review this and make a motion of resolutions accepting this survey to be coming up and have the hearing on April 14th. >> Is there a second? >> Second.
>> Motion's been made and seconded to adopt a resolution accepting the sidewalk survey report and to set the public uh to set the improvement hearing for April 14th. Discussion. >> All in favor of the motion say I. >> I. Opposed. Motion carries. Item E, uh,
consideration resolution ordering the preparation for assessments role in the setting the public hearing on April 14th at 5:00 PM for the 2 to 7th Avenue street utility improvement project. Uh, again, we we've gone over this. I'm going to have John. Anything else you
want to say on that? >> No. Other we'll just mail out notices and prepare the role and have the hearing uh at the at the April meeting. >> Okay. The committee reviewed this and I so move that we pass a resolution. >> Second. Motion's been made and seconded
to adopt a a resolution ordering the preparation of the assessment role and to set the public hearing for April 14th for the 270th Avenue Street and utility improvement project. Discussion. All in favor of the motion say I.
>> I. Opposed. Motion carries. >> Okay. Item F, consideration of resolution ordering the preparation of assessment role in the setting of hearing in April 14th at 5:00 p.m. for the Rosman Avenue street and utility improvement. >> John, you want to go over that with us again, too?
>> Yeah. Um, identical to the previous item just for the Rosman Avenue project. So, hearing in April. >> So, go ahead and make a motion for the ordering preparation assessments for April 14th. I so move. >> Second. Motion's been made and seconded to adopt a resolution ordering the
preparation of the assessment role and to set a public hearing for April 14th for the Rosman Avenue Street and utility improvement project. Discussion on the motion. All in favor of the motion say I. >> I opposed. Motion carries.
>> Okay. Next item is G. Consideration of approving the commercial dock license of Janke Marina. Uh Kelsey, you want to go over that with this? Mayor and council, this is a annual item. U we don't have it on the consent agenda because again it's a little bit unique because their application
includes the two extra docs on the side. That's why we we always have council just act on it independently of the consent agenda, but it's the same as last year. >> Okay. All of you have received the information in your packet and uh the uh committees reviewed this. I'm so moved
that we go ahead and approve this commercial dock license. >> Second. Motion's been made and seconded to approve the commercial dock license for JNK Marine. Discussion. All in favor of the motion say I. >> I opposed. The motion carries.
>> Okay. Next item H is consideration or approving a special event application for the Detroit Lakes Regional Chamber of Commerce for the art in the park which is going to be on Sunday, July 26 at the city park. Uh the committee's uh reviewed reviewed this went over it. Um is there anything else we want to say on
that? If not, uh, the committee, uh, goes ahead and moves to approve this event. I so move. >> Is there a second? >> Second. >> Thank you. >> That's the first time I think I ever did
it. >> Motion's been made to approve a special event application for the Detroit Lakes Regional Chamber of Commerce for Art in the Park. And I know Jackie is going to abstain on this one. >> Yes. >> So, all in favor of the motion say I. I I
>> opposed. Motion carries. I think that was two to nothing, wasn't it? >> Okay. Next item is I >> four, your honor. >> All right. >> Consideration approving the sports arena agreement for 2026 through 28 with the Trent Lakes Public Schools. And I'll call Kelsey to give us an update on
that. >> Mayor and council, both items I and J are two-year agreements uh with uh DL schools and then DL Youth Hockey Association. Uh the last few u agreements have been three-year
contracts. Uh the thought or approach this time around is to do a two-year agreement with a 3% year-over-year increase um to basically buy us a little bit of time to have more discussion uh about some other capital improvements
that need to be made that may impact the next lease agreement. So, uh, this is kind of an extension, two-year extension to somewhat maintain the status quo with a 3% year-over-year increase. >> Okay, the committee is reviewed. I, uh, this is for the sports arena agreement
with the public schools and the the committee moves and I so do I make a motion to approve the agreement as presented. >> Second. >> Motion's been made and seconded to approve the sports arena use agreement for two years with the Detroit Lakes Public Schools. Discussion.
All in favor of the motion say I. >> I. >> Opposed. Motion carries. >> Okay. Next item is J. This is a consideration approving the sports rent agreement for 202620 with Detroit Lakes Youth Hockey Association. The committee review this and I so move that we go ahead and approve this agreement.
>> Is there a second? >> Second. >> Motion's been made and seconded to approve the sports arena use agreement for two years with the Detroit Lakes Youth Hockey Association. Discussion. All in favor of the motion say I. >> I >> opposed. Motion carries.
>> Okay. The next item is K. Is a consideration resolution authorizing agreement with the Minnesota DNR for the Rosman uh boat access. Uh Kelsey. >> Yeah. Mayor and councel. So related to the Westlake Drive project and the beach
improvements. We're redoing the Rosman boat access. Uh so we had reached out to the DNR last year to see if they would do any type of cost participation. Um initially they said no but they came back and said that they would provide us with the planks the concrete planks for
um the access which is really a pretty big savings for us uh to be able to get those free of cost. Um however when they were doing the grant agreement they asked me if I had a minutes or council resolution that authorized the application and we never really did
that. So, I need a resolution so I can do the grant agreement with the DNR. >> Okay. The committee's gone ahead and looked at this resolution. Uh, they did give us planks and apparently those planks are worth about $50,000. So, it's a it's a a nice gift from the DNR, but the committee goes ahead and approves
this resolution authorized in the Minnesota DNR for the Rosman Park Boat Access. And I so move >> second. Motion's been made and seconded to authorize entering into an agreement with the Minnesota DNR for the Rosen boat access. Discussion on the motion.
All in favor of the motion say I. I. Opposed. Motion carries. >> Okay. The next item is L consideration of resolution authorizing the grant application with Minnesota DNR for outdoor recreational program. And I'm going to call on Sean King to give us an
update about what this grant is going to come to. I'll take this one. Um, you want to take >> mayor and council. So, this authorizes a grant application to for the DNR outdoor recreational program. The grant deadline is the end of March and the intent is to
apply for uh the splash pad that's related to the pavilion and city park project. Uh, the grant is at can fund up to 50% of the project cost. Um, so we have some work to do. We still got to put the application together, but this would authorize the grant application.
>> Okay. So, the committee has reviewed this and uh we'll go ahead and give consideration to to this resolution for the grant. And I so move. >> Second. >> Motion's been made and seconded to adopt a resolution authorizing a grant application with the uh Minnesota DNR
for outdoor recreation program. Discussion. >> All in favor of the motion say I. I. Opposed. Motion carries. >> Okay. The next item is item M, consideration to accepting the city engineers monthly report. Call on John
for that. >> Yep. Mayor and council. Just uh update on all of our current projects here. Still have some that are kind of sitting waiting for weather to to warm up. So uh nothing to report on uh Southwood Shore Estates, just some minor work out there
this spring. uh the water tower project, the contractor has indicated that they will probably resume uh construction activity out there sometime in the the early part of uh April. Um so one of the first things that will happen out there
will be to uh raise that uh bowl that's currently down on the ground and get it up into its its final position. So, uh, when that happens, we'll pass along some information of when that's going to happen and may have a try to have a little public viewing area where we can
do some of watch that happen. So, um, more to come on that, but that will project will take the bulk of, uh, of the summer to complete. So, uh, nothing on the H Heartland State Trail, Forest Street, we just issued final payment, so
I'll pull that off the list. uh Westlake Drive phase three and the beach improvement project. Um just a refresher, we've opened bids, we've awarded bids, the uh the county has provided concurrence on awarding those bids. We've been waiting for clearance
from Mandot uh Office of Civil Rights and we've gotten that clearance and so now we have forwarded the contracts to Hog to get those executed. Uh they're going to sounds like turn those around pretty quick here. Uh we'll be looking at uh scheduling a pre-construction meeting probably sometime in the next
couple weeks. Um Hogs indicated that they'd like to get moving with construction really in earnest here um hopefully the the first half of April if the weather kind of trends the way it's trending right now. Um that would be helpful. It maybe give us a little bit
more breathing room in the schedule than what we originally had. Um we didn't have a whole lot of wiggle room before, so that would be good news. Um, on that note, uh, one activity that you will see here yet in March, probably sometime in
the next couple weeks, is we have to start off with the tree clearing on the beach. Um, obviously that'll garner some attention. Um, those have to be taken down prior to the end of March uh to comply with uh some regulations related
to the northern long-eared bat. So, Hog plans to get after that again sometime in the next couple weeks. There'll probably be some uh short closures, you know, blocktob block sort of thing as they work on that. They'll be tipping them over onto the beach, but we still want to make sure we're being safe with
adjacent traffic. So, we'll probably close sections of Westlake Drive to facilitate that. Probably take about a week. Um, I am going to provide just a little bit more detail on this and we'll get this out to council just so that you have the information, but kind of
refreshing uh things related to trees. Um, there are aboutund 159 existing trees down on the project. Uh, we are going to be removing about 104 of them, which is about 59% of the existing for
various reasons. Um, the thing I want to point out and stress is it was sort of coincidental that uh Sean had a a forestry survey done on city properties kind of looking at the health of our
existing stock of trees. Um, I think a couple years ago, three years ago. Um, so keep in mind this was three years ago. And at that time we we sort of layered this stuff with the trees that we're planning to remove compared to what the health report was coming out of
that forestry survey. And about 30% of those trees had a life expectancy of around 3 years. And about 85% of the trees we were planning to remove had a life expectancy of less than 10 years. So, you know, I think it's important to remember that yeah, well, taking trees
down is never fun. Um, a lot of these were getting close to the end of their life. Um, as far as what we're going to do, uh, there's about 58 new trees going in. Um, there's right around, uh, 42 that are kind of in that 2 to 2
and 1/2 in either ornamental or deciduous trees that are ball and burlap and, you know, 2 and 1/2 in caliper is a pretty healthy sized tree. Uh, then we also are bringing in 16 uh, spade trees that will be even a larger stock yet.
So, um, again, 58 trees going back in in addition to trees. We got about 140 shrubs going in and over 1,500, uh, perennial plants. So, there's a lot of planting and trees and stuff that will go back in um, as part of this
project. Some people might ask, I know initially we were looking at trying to do closer to a onetoone replacement, but when we got into the details of that uh working with uh HKGI, that would have overcrowded the beach. That's part of the problem that we have down there right now is they're actually
a little too tight, which causes some damage to the trees and shortens up their life. Um, so we tried to find the nice balance of not overcrowding this, uh, not overshading the beach, still providing some areas that have, uh, more direct sunlight, and this is sort of
where we landed. But anyway, I just we'll get that information out, but wanted to hit on that. Um, nothing to report on the DMR legacy grant other than that project's just about buttoned up. Um, nothing on
Shorewood Drive, 270th we already talked about. We'll have an assessment hearing in in April and consider award on that project. Then Lyn View, uh probably another month and a half or so before the contractor uh resumes work on that project. Rosman Avenue, again, we've
already discussed that. We'll have a hearing in April and then award uh the North Side Utility and Street Reconstruction Project. Uh you've seen that the last couple months for various reasons, but we've buttoned up the facility plan, which is the kind of the preliminary report. We've submitted that
to the MPCA and we've submitted uh the various uh funding applications to public facilities authority to get ourselves lined up uh to hopefully receive some funding to uh on that project. Any questions?
>> Did you say you're going to distribute that information about the trees to all the council members? >> I am. Yes. >> And the mayor? >> Yes. And the mayor. >> We happen to get a phone call or two. >> Absolutely. Okay. The more you can spread it around, the better. We will get that out in the next uh in the next day or two.
>> Okay. Thank you, John, for that report. And I make a motion to accept his engineering report. >> Second. >> Motion's been made and seconded to accept the city engineers monthly project status report. Discussion. >> All in favor of the motion say I. >> I. Opposed. Motion carries.
>> I have one more item here, mayor. Okay. U this past Tuesday on February 24th, the city of Detroit Lakes had a groundbreaking for our new Washington ballpark phase 1. President Construction is already working on the renovation of the new ballpark complete with the new grand stand and dugouts uh new
concession stands in the plaza area. Uh, as all of you know, Terry Ider is in charge of this ballpark project and also for fundraising. And um, we're we're now working on phase two because on phase one, we raised approximately $4 million.
That was for phase one. We got that squared away, but now we're on phase two and working on phase two, which will include artificial turf on the infields and irrigation in the outfield so we can have drainage tile and also on the player practice area. For many years,
we've had nothing but water problems in that park. And if we get all this stuff done the way it should be done, we'll have a dry ballpark. Um, we're going to have bid openings for phase two will be coming in on April 7th. And from that, we're going to go and and see what's
coming to uh left to raise. We think we're going to be short around $650,000. So, we're needing people to still continue making donations uh to this ballpark. and uh Terry is heading that up. But uh other people in that fundraising committee is Matt Hadstrom,
Steu Hberg, Natalie Bllye, Charlie Lindberg, Tom Cleavey, and Josh Hushgrabber. So if you know any of those people, go up and say, "Hey, I'd like to give money to that ballpark." But if you don't see them, come to the city office and you can see Heidi and Carrie here in the business office and they've got the
right forms to help with, too. But we're just about to the finish line. We're about We just about hit a home run here. We're between uh third base and home plate and we just need a little bit of uh money left coming in and we won't be able to do it unless we have your help. So, if you've been one of those sitting
there thinking, geez, maybe I should give to it, well, come on in and sign up and make this uh project a dream for everybody. Thank you. >> Okay. Thanks, Ron. We'll move to the finance committee agenda and Alderman Stern's going to head that up. >> Yes. Uh this afternoon uh finance
committee met and we had item 7A which is only a discussion regarding a donation policy. Um, I think the desire from the committee was that there be some parameters set for maybe if a if a someone provides a sponsorship that it not be open-ended that maybe there would
be a a 10-year term is kind of I think the lean on uh number for how long a sponsorship could be out there unless uh there was a large donation that someone had and that maybe they could request an open-ended uh uh basically life of that
naming or sponsorship. Other than that, um, we probably over the next month or two, um, we'll expect to see something back, maybe a little formal, uh, more formal on that. Um, I'll move on to item 7B, consideration to improving a suitable course of action plan with a
state historical preservation office. Uh, I'll let uh, administrator Clem address that. Mayor and councel. Uh the short version of this is this is basically what is required for us to be able to do the demo and replacement of the bath
house. Um the longer version is again the the bath house is identified as a contributing structure to the historical significance of the park. So in order for us to remove it um basically we got to try to find a way to mitigate that negative uh effect. Uh you can see in
the uh the plan that's in the um council packet um pretty straightforward. We got to do some photo documentation. Uh we got to do a kind of an interpretive wall or installation inside the pavilion which is something that we were planning to do anyways. And then we just got to
continue to coordinate with Shipo on the overall designs of the pavilion and city park project. >> All right. So item 7B, consideration to approving a suitable course of action plan with Shipo for the pavilion project. Like I say, finance committee
discussed. I recommend approval. >> Seconded. >> Motion's been made and seconded to approve a suitable course of action plan with the state historic preservation office for the pavilion project. Discussion. >> All in favor of the motion say I.
>> Opposed? Motion carries. Next on the agenda, item 7D. Uh we had a union contract with the International Brotherhood of Electrical Workers. Um just uh this is the final uh union contract uh that it was negotiated. It went into mediation and so it took a
little extra time. Um I'll also point out that public utilities uh the public utilities commission discussed it this morning. um and they made a recommendation for approval on their at their level, but the so it's now at the city council level. So um there was
discussion on it. They do have an additional u matching option on their four 457b retirement plan. Uh but other than that, uh it pretty much mirrors a lot of the other contracts that were presented. Um the latter item being uh considered partly just from a
competitive nature as far as uh how it is to obtain employees in that area. So item 70, consideration to approving a union contract with IBEDW. I recommend approval. >> Seconded. >> Motion's been made and seconded to
approve the union contract with IBW. Further discussion. >> All in favor of the motion say I. >> I. >> Opposed. Motion carries. Next it up, item 7E. Uh there is a cell phone policy that's been formalized. Uh so uh kind of
laid out the parameters for if a person uh has their own personal phone, how they would be reimbursed in the expectations uh or if they are if they receive a city issued phone uh what the what the rules are for using those. So
uh item 7 C 7 consideration to approving the cell phone policy. Finance committee discussed and I so move for approval. >> Second. Motion has been made and seconded to approve the cell phone policy. Discussion. >> All in favor of the motion say I.
>> I. >> Opposed. Motion carries. >> Item 7F. Uh we are now in the world of AI policies. uh we have uh uh that was presented today for review as to what the guidelines are for employees as to when they can use the AI, how they
should use AI, when they should not use AI, uh the approved um contracts that could be used or providers that they could use and and all of that. So finance committee uh discussed that uh item 7s consideration to approving AI
policy and I so move for approval. >> Second. Motion been made and seconded to approve the AI policy. Discussion on the motion. All in favor of the motion say I. >> I. >> Opposed? Motion carries. >> Mike, you might as well
>> Oh, we have we have public safety committee. >> Yeah, we do >> on there. >> There is an item on there. Yep. So, I'll call on Chairman Dolman. >> Thanks. Thanks, your honor. Uh, Chief Hans is going to come up here and give us some updates on our fire truck. >> Okay, Chief. Thank you, Mayor Council.
Yeah, so quick update just as kind of a reminder. Um, it is we're building it through Rosenbower. It's 1500 gallon engine, 1500 gallon per minute pump with the uh option to use as mobile water supply because this is the first new truck for our rural um township
contracts. So, we started our committee about a year ago, a little over a year ago, kind of went through, did the spec out, and then we went and visited last August um down at Rosenbower. It's being built in Wyoming, Minnesota. with our salesman and then the engineer that kind of tells us what we can and can't do. Uh
and then we kind of dial in the spec from there. Um and so now we've gone through approval on that. That so that puts us in line at this point. So over the next 6 to 8 months, the chassis will start to get built. Once that happens, that'll be roughly a July to October
timeline. We'll go down again and reinspect it, make sure it's being built how we want it and how we spec it out. And then the cab is kind of at the same time. So, we'll look at the cab and the back, make sure everything's in the right place, and then hopefully, and again, this is a reminder, uh, we were
quoted 545day lead time on this, so we're still on schedule. Should be good to go. >> Okay. Thanks, Chief. >> So, no action on that, Aaron. Right. >> No action. >> Okay. Very good. So, brings us down to the liquor gambling
control committee. >> All right. We have item item 9A. Uh so there was discussion last month on uh just the concept of a social district. Uh turns out that uh you know there was a general seemed like a general you know
feeling that that would be an okay thing to consider. Uh and so uh not too long after that city administrator CLM was contacted by cities of Morehead and Dworth and they are looking to go to the legislature legislators and actually ask
for uh an option to at least proceed forward with that. that does not bind us to the the city to doing anything. There are a lot more steps beyond that. If if we were to decide to actually if it first of all, if it gets approved, then there are a lot more steps to go beyond
that. So, um this is kind of the first step to at least try to get the ball rolling and see if it can be something to be considered in the future. So, we have item 9A, consideration to a resolution supporting legislative authority to establish a social district
in the city of Detroit Lakes. Uh like I say, liquor and gambling uh control committee discussed and I recommend approval and so move. >> Second. >> Motion's been made and seconded to adopt a resolution supporting legislative authority to establish a
social district in the city of Detroit Lakes. Discussion on the motion. Well, I've got a little little concern about this because here we are in the midst of um doing a hu huge remodeling for our city uh park overall, our new pavilion,
a brand new beach and all of our sidewalks and streets. And I um my concern is that um as the lady here from the water carnival said, we're going to be a family family fun event. Well, what I I found out over the years
because I was here when we had um alcohol problems back in the late 70s or early 80s and it wasn't any fun because we don't have enough law enforcement or something this happened. So, I I'm I'm going to go ahead and approve this tonight, but it's going to take a long
ways to get me uh persuaded this is the best deal for our city to have people walking around with alcohol because it's got a special mug. And uh I am concerned about safety of people. And I think with our u brand new beach and pavilion in
city park, I don't I don't think we have to use alcohol to draw people to come to our beach. I think we're going to have more people we can ever imagine. People want to see what our beach is like. So I just want you to know that I'll vote for it, but I it's going to take a awful lot of people to persuade me that this is
the right thing for us. >> Okay. All right. Further discussion? All in favor of the motion say I. >> I >> oppose. Motion carries. And Mike, we are down to the public utilities items and I believe there are three. Yes, there are,
your honor. So item 10A. Uh this is a second reading of ordinance 548 which was presented at city council last month. So I don't know if uh we need much more information than that unless there are questions. So I have item 10A, consideration of the second reading and
adoption of ordinance 548, amending city code chapter 200 and I so move. >> Second it. >> Motion's been made and seconded to give second reading and adopt ordinance 548. Discussion on the motion. All in favor of the motion say I. >> I.
>> Opposed. Motion carries. Second reading is given and ordinance 548 is adopted. All right. Item 10B. Uh there were uh bids received for a substation construction and uh so we uh reviewed
those at public utilities this morning. There were two bids received this time around. Uh the one that's recommended for approval is $3,462 7 30 3,462,74469 cents. They got it down to the penny. Um
so uh the other bid came in a little over four million. So, uh, DGR Engineering, uh, reviewed the bids, uh, recommended approval. So, we have item 10B, consideration to accepting bids for the substation construction and awarding the contract to Paradigm. And I so move.
>> Seconded. >> Motion's been made and seconded to accept the bids for the substation construction and to award the contract. Discussion. >> All in favor of the motion say I. >> I. >> Opposed? Motion carries. >> Next up, t item 10 C. Uh, this is a
resolution. Um, I'm just going to read this one directly. Item 10 C, consideration to a resolution declaring the official intent of the city of Detroit Lakes and Detroit Lakes Public Utilities Commission to reimburse certain expenses from the proceeds of bonds to be issued by the city and
Detroit Lakes Public Utilities. Um, and I'll have Heidi speak on this one. >> Good evening, mayor and council. This resolution just gives the city and public utilities the option to um issue
bonds in the future for um the uh project that we've receive some grant funding for. Um there is a substantial portion of the project that isn't covered by the grant funds. So if in the future we would like to um reimburse
ourselves through bond proceeds, this gives us the option to do that. All right. Item 10 C. Uh, I recommend approval and some move. >> Second it. >> Motion's been made and seconded to adopt a resolution declaring the official
intent of the city of Detroit Lakes and the Detroit Lakes Public Utilities Commission to reimburse certain expenses from the proceeds of bonds. Discussion on the motion. All in favor of the motion say I. >> I. Opposed. Motion carries.
I would like to recommend to the city council that we reappoint Mike Larson to the tourism bureau for another term >> and I would entertain a motion. >> So move that motion for him. >> Okay. Is there a second? >> I'll second. >> Motion's been made and seconded to
reappoint Mike Larson to the tourism bureau. Discussion. All in favor of the motion say I. >> I. Opposed. Motion carries. I'll have recommendations for the balance of these items tonight at their April meeting.
The couple of announcements and information. The Becker County Assessors notified the city that the border review for the 2026 assessments will be held on April 23rd at 9:30 a.m. And we need one more council member to
serve on this. Uh so if there's anyone this evening that's willing to serve on this um border review, you can certainly volunteer at this time. Otherwise, I'll have to twist some arms another time.
Anybody interested or I'll do it. >> Will you? Okay. Thanks, Jay. Uh do we need to officially appoint him in any way or what about the training part of it, Carrie or Kelsey? So, mayor and council, I think you you should take an action on
establishing who is going to be on that board of review. Um, as far as training, only one of you needs to have the training. So, >> we'll get you we'll get you on there eventually, but um we'll be okay. >> Okay. So, I would entertain a motion to
appoint the mayor, alderman Zean, Alderman Bokei, and Alderman Drainy. >> So, moved. >> Second. Motion's been made and seconded to appoint those members to the board of review. Discussion. All in favor of the motion say I. >> I. >> Oppos? Motion carries.
>> Uh the balance of the 2026 joint governance meetings are listed as well as the council meeting dates. And just remember that next Monday we have a work session at 3:30 >> 3:00.
>> 3:00. Okay. So, anything else from the city staff that needs to be addressed this evening? >> I think that covers it. >> Okay. Jay, anything further? >> No, I'm good. Thanks, >> Mike. >> Mr. Mayor. >> Jackie? >> No. >> Okay. Ron,
>> I just want to say thank you to Abby because she did the Polar Plunge and she helped the Boys and Girls Club raise over $77,000 with that event and this money that's goes to good use to help a lot of kids in the area. So, thank you Abby for your support and doing the jump.
So Abby, I hope you were listening when John was talking about the trees and the beach so that you can craft your story accordingly. >> Thank you. >> Thank you. Thank you. >> All right, Aaron. >> Nothing, your honor. >> Craig, good. >> Okay. The business of this council has
come to a conclusion and the meeting's adjourned.