[Music] this regular meeting of the Detroit Lake City Council is called to order and I'd like to invite all of you at this time to please stand and join me in reciting the pledge of allegiance i pledge allegiance to the flag of the
United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all thank you the first item on the agenda
is approval of the regular agenda as presented and I would entertain a motion for its approval so moved motion's been made and seconded to approve the regular agenda discussion all in favor of the motion say I oppos motion carries the
consent agenda is before the council all items with an asterisk are considered to be routine by the city council and will be enacted by one motion there will be no separate discussion of these items unless a council member or citizen sole requests in which event the item will be
removed from the general order of business and considered separately in its normal sequence on the agenda is there anyone in the audience or any member of the council that wishes to make any changes additions or remove any items from the consent
agenda hearing none I would entertain a motion for its approval so move second motion's been made and seconded to approve the consent agenda as printed discussion all in favor of the motion say I i oppos the motion carries the minutes of the
regular city council meeting which was held on March 11th 2025 and a special city council meeting held April 3rd 2025 are before the council does anyone in the audience or any member of the council wish to make any changes
corrections or additions to the minutes hearing none i would entertain a motion for approval of the minutes so move second the motion has been made and seconded to approve the minutes of the regular council meeting held March 11th and the special meeting held April 3rd
discussion all in favor of the motion say I i oppos the motion carries rick Shara of West Central Initiative is here this evening and he'd like to present their annual update welcome Rick please come come up to the podium if you
would thank you i think also on your agenda we have Mary Beth we do yes and so is Mary Beth here yes she is all right there she is um you come on up too because I'm going to put you in the front because to start out things um I'm with West
Central Initiative and we we uh did a um kind of a fun project in February for Valentine's Day month and we put the notice out in our nine county area we'd like you to make to write a love letter to your
city and we had 45 entries love letters to different cities and we uh picked out four alexandria Weaten um I'm going to forget the other one but uh Detroit Lakes was one and Mary Beth wrote a nice letter so if you would
permit us for her to sit back and enjoy this love letter to your community okay thank you Mary Beth well I will point out that writing a love love letter is one thing reading it aloud to the object of your affection is
another and then throw in an audience and cameras and okay so I did I did promise Carrie that I would do this for her and then Hans promised me a beer so here we go dear Detroit Lakes there's never a dull moment with you made all
the more exciting by your local events people and seasons right now you're a little tough to love with wind chills below zero but winter is one of your quirks we complain about but secretly love it's part of our identity and traditions like Polar Fest with its ice
fishing plunging kite flying golf and fireworks on the lake when the air doesn't hurt our faces we can ski or tube at Detroit Mountain or snowshoe and watch wildlife at Tamarak we might go curling or curl up with a good book but we appreciate the option to keep busy or
hibernate as needed of course we look forward to when your lakes become liquid again we get antsy to start digging in the dirt playing in your parks hiking and biking on your trails we know spring tends to be sporadic and brief but we love watching the migration and return
of our feathered and non-fathered friends when summer hits you burst into full bloom you're a gracious host throwing party after party to make everyone feel welcome street Fair Fourth of July Water Carnival Becker County Fair Weef Fest Pine to Palm Ojiway Rally
plus Giant Flower Pots with poems area pow-wows cruise nights trucks and tunes farmers markets flea markets ligers games and lake life filling all the gaps in between when Labor Day hits we kiss summer goodbye and embrace autumn mainly because we don't have a choice you've
already turned off the heater on the lakes and turned on the morning alarm for school but the return to routine and seasonal departure of flora fauna and snowbirds are part of your rhythm of life eventually we realize we're ready for a slower pace and less traffic we
love watching mother nature's season finale in a blaze of glorious color then waking up to a white world as we gear up for a sequence of holiday traditions made extra special by those who live year round in fact your locals lovingly serve up fun all year long in their
establishments where we can eat drink shop and be merry we enjoy both homemade and worldclass talent on the historic home stage unique opportunities for laughter and learning at our Carnegie Library and Becker County Museum all seasons of sporting events that fill us
with Laker Pride and beautiful places to commune with nature some protected by our very own trolls but honestly besides all your cool places arts and events what I love most are your people when someone needs help DL pitches in when something needs to
get done DL rolls up its sleeves we don't always agree but we do love like family as imperfect as that is and if someone doesn't feel included or valued that is where our work lies because deep down as a community Detroit Lakes you
strive to be and do better always love Mary Beth [Applause] Gildorf any questions from Noah uh she also um we also had a a financial gift a prize if you will uh to
the city too so you might have gotten that and um what you do with that is up to you so um whoever makes that decision makes that decision um so again thank you for uh having us here uh this is my first city council meeting of
2025 i uh probably did about 23 25 of these in our nine counties last summer so we're we're fairly busy on Monday Tuesday nights every second third you know how the city council meetings are fourth and uh but but I really love it because you do get out and meet people
and connect one-on-one and that's a lot of what my job is what uh what I handed out today before you on the front you'll see there's a faximile of a check um I gave them all out so I don't have any
faximileies but you notice the amount there is it 20 12 12 okay 12 um so about $12 million uh since our uh since we started West Central Initiative in 1986 in the form
of grants uh business loans uh component fund distribution um and and all the other facets of our work that we do in West Central Minnesota so that's kind of a overview of uh of us and we will be celebrating
our 40th year in next 2026 um and now I don't know if you know Jackie is on our board of our West Central Initiative and I don't know if Jackie if you'd want to say a few things uh or not
i can Rick um thank you uh yes so I' I'm I serve on the board uh of West Central Initiative and have for several years um the the organization's breath and depth is just um quite amazing and what you
see in front of you in this publication is really just a glimpse of the hard work that the staff um the staff does every day for our nine county um the nine county area that they cover um a lot of relationship building um a lot of
resources a lot of conversations about how West Central can really um lift up communities lift up programs lift up people um so the the work is amazing uh like I said and it's a privilege to be on the board yes thank you also in your
uh packet there's a one pager and if you use that in the back of that one pager is kind of a quick glance at all uh the programs that we're working on currently i'll just I won't go through the this is our annual report it's been
out about a month and uh I've got a few extra if people in the audience want one I'd be happy to hand them out i love doing that uh but just uh as you look through there the early childhood we work in e economic development uh rural
belonging uh and and toward the back um you'll see kind of our contributors on page 26 on the right side there's 2024 at a glance it's a one-year snapshot of the work we do uh but the uh contributors
includes the city of Detroit Lakes the contributors you say the cities and the counties are there because we are the economic development district uh representative for this area uh the Minnesota Association of Development Organizations there's about 12 around
rural Minnesota and we are the only one that is a 501c3 nonprofit so when we come before you and we make a request for your support to the cities to the small towns um it's because we
don't have a we don't have the levy uh le levy power of a uh other development districts do in the state as a nonprofit so we ask uh nicely and uh we really uh enjoy support from the cities and
counties and that's why that that factly check is important because that's that's for your investment i want to say it's kind of a donation but it's kind of an investment in us to continue the work and um do do the do some of the things we do in the area so I don't have a um
just take that take a look at it and if you have any questions right now I can entertain or um I want to thank you for your time otherwise any questions for Rick no but I'd like to say that Detroit Lakes has gotten back way more than
we've ever given and we thank West Central for that y Thank you Rock and Rick I got your card i'll give you a call and we'll have coffee sometime yeah how's that yep thank you thank you again for coming appreciate it thank you guys barry Sher is here this evening and he'd
like to speak to the council uh this evening about uh prayer at the beginning of our meetings welcome Barry thank you Matt appreciate the opportunity i feel I'm in good company when we say we pledge allegiance to the flag one nation
under God indivisible and so I'm here today i feel I'm here today in obedience to what God has asked me to do and I trust that you'll consider as seriously what I'm about to say as I consider seriously being
here the proposal is submitted on behalf of a group of like-minded citizens who believe that acknowledging God in our governmental deliberations is not only reasonable and prudent but indispensable to wise leadership this proposal is being submitted
simultaneously to the three elected governing bodies in our community the Becker County Commissioners the city council and the school board it's inspired by the long-standing precedent of the legislative bodies at both national and state levels every
session of the United States Senate and the House of Representatives as well as their counterparts at the state level is opened in prayer this practice has been in place since the 1800s each of these bodies has a designated chaplain who
serves for two years the incumbents have represented various denominations all have been Christians most recently the president of the United States has also introduced the practice of opening his cabinet meetings in prayer
it's a great comfort to the voting public to know that their elected servants are looking to God for direction in their decision-making responsibilities and just as an aside I would be willing to volunteer to help put this program together if you give it
favorable consideration um it just seems to me that if they need God's assistant at the national level and the state level it almost seems reasonable that we might need that same assistance at this level which is really
where some major decisions are made so thanks for the opportunity Matt you're welcome Barry any questions for Barry otherwise I'm going to refer this to our uh community development committee I think would be the appropriate place typically Barry we discuss these at the
committee level and then come to a recommendation so we would have this on our committee agenda for next month perfect okay thank you thank you i'm going to jump around here a little bit because there's people here for various things um
I'd like to do the public hearing e so at this time I'll close the regular meeting and call to order a public hearing to receive public comments on the proposed intoxicating and Sunday liquor licenses for Shorewood Bar and
Grill and Kelsey do you want to introduce us mayor and councel as you probably have heard there is a new owner of the Shortwood Bar and Grill um per our ordinance we have to have a u public
hearing and take comments on issuance of that uh even though it's it's not necessarily a new application we do have new owners so we need to have the public hearing um on it okay is there anyone in the audience that wishes to ask any questions or make any comments on the
proposed intoxicating and Sunday liquor licenses for Shorewood Bar and Grill hearing none that public hearing is closed and I would entertain a motion from the council your honor we discuss this at the liquor and gambling committee this afternoon and we recommend approval and I so move second
motion's been made and seconded to approve the issuance of an intoxicating and Sunday liquor license for Shorewood Bar and Grill discussion on the motion all in favor of the motion say I i oppose that motion carries is there anyone else here for
the public hearings if not I'll delay those and we'll move on to some other items uh the first of which I'd like to take would be um item 9A uh which is on the liquor committee
agenda and I'd call on Sean to take that one all right uh thank you your honor item 9A consideration to improve to approving a Times 100 Lakes Liquor billboard plan and I would uh invite Amy Sterns forward to give us a brief
overview of the proposal and the opportunity i thought you just came to see your husband well it's nice to see him i don't see him all the time i even dressed up he's been traveling so it's good to see
him welcome thank you everyone thank you Sean for for this opportunity i just wanted to share with you i have a little gift for you mayor this is the Times magazine uh where Detroit Lakes is listed and as I mentioned at the liquor and gambling uh committee meeting this
was uh this started back in end of January early February I received a call uh that we were being Detroit Lakes and the Thomas Dambo Troll exhibition was being considered for inclusion in the world's list for world's greatest places
for 2025 and I joked with Mike and a few others that no matter what I would always say we were 101 even if we didn't get it because at least we're under consideration right and then we found out that it was announced public publicly on March 13th that we are included in the list and it's
unbelievable this is the magazine um here's the world and there's little DL right there and then this is really special they did not do an article on every site uh but they did include one about our trolls here and so this is just wonderful and um they were also on
their website of course and their social and and on March 13th we could blast it all over the place as much as we wished and Thomas Dambo shared it and we shared it the city shared lots of places shared it which was just wonderful uh and of course as these things go there's a
licensing opportunity to use their big red square that they have which is kind of their symbol and so that's what um the liquor and gambling um group was looking at considering and and cons and having that possibly be part of a billboard campaign or something for
lakes liquor so this is just a a wonderful opportunity if I may give this to you to have as a Thank you appreciate it and we're we are also uh looking at being able to have a standup popup banner that could be displayed in the city hall and a few
other places around town just to uh highlight this incredible opportunity so it's really great to be included do you have any questions any questions for Amy well thank you and thank you for the copy thank you just one other thing i I I think we all should be gearing up as a
city uh because I'm hearing a lot of stories of people who are coming into DL this summer so I anticipate a busy summer of troll hunters uh looking for DL and and this inclusion in time will help with that too so thank you everyone perfect thank you thank you Amy um we
discussed this at some length uh at the liquor and gambling control committee there's not a specific fixed budget still kind of negotiating the licensing fees but the discussion was that the liquor store uh could fund the licensing cost for two years of billboard
licensing from Time magazine and so based on our discussion I would move that we approve up to $6,500 from the liquor fund for two years of billboard licensing from Time magazine okay is there a second second motion's been made and seconded to appropriate
$6,500 for two years of billboard cost from the liquor fund is there discussion by the council the only thing I want to say about this is that I'm fine with us given this first
$6,500 but as you know we have over 400 members in our chamber of commerce and we also have a lodging tax that we collect to promote our city and I'm hoping that we can uh get a hold of all these members that we have in the chamber because many of them do
billboard advertising and hopefully we get these right people together uh if we all work together and each buy a few a piece we could have a lot of advertising but it's going to be down just to the city liquor store it's not going to get very far so we need a lot of help from a lot of people to promote this and uh I
think the right spot is to start with the lodging tax and to start with the chamber and um see how many people do advertise on billboards and see if we can get their cooperation with helping to promote this okay are there further comments i think there needs to be some clarification
that these monies are dedicated to to pay the licensing fee to Time magazine but not directly for the actual cost of the billboards so this is just a licensing fee charge that's correct and so that was the general discussion was
uh let's there's a timing consideration with the licensing uh and then we'll be looking for a further plan on additional billboards advertising what Ron mentioned about working with the community the tourism board and all those things we wanted to make sure we had funds in place to be able to get the
licensing as soon as that opportunity arrived so we can keep it moving forward okay further discussion all in favor of the motion say I i opposed that motion carries without objection I'd like to move to finance committee agenda item 7B uh thank you
your honor okay go ahead item 7B is consideration to approving a lease agreement with Apple Tree Dental for the old public works office building uh this lease agreement is in your packet it is a three-year lease with a 3% escalator annual on this uh we discussed this at
finance it was a unanimous decision to move this uh forward so I so move seconded motion has been made and seconded to approve a lease agreement with Apple Tree Dental for the old public works office building is there discussion
i I'd just like to say that we had an opportunity a couple years ago to approve an apple tree and it didn't go through for us the way I was hoping it would so we've got a second chance at it and uh I'm so happy that they want to come back and give us an opportunity to
serve a whole lot of kids and adults that would never get dental care unless they had this opportunity and um we've got a couple ladies here that they maybe want to speak uh speak about how many people they've been serving already over in the old warehouse food building says
owned by Essentia now so I mean I think those numbers it just shows you already well even having a a really permanent site here what what happens on that if you could maybe do that sure come on up thanks for coming tonight yes thanks
for having us my name is Amy Joe Lashowski and I am the center director at the Holly office in Detroit Lakes i live here actually in Detroit Lakes um so and this is Jane hello i'm Jane Newower and I am a project consultant that actually works with West Central
Initiative too i saw Rick was here earlier um and just help doing some support work with Apple Tree to come to Detroit Lakes so we have been since 2010 um been coming and just doing an outreach clinic for children only and we would come
twice a year um see children come back do some restorative work and then if there were any additional needs they would have to come to the Holly office to finish those treatment needs um we were approached because there was such a high need um and so we took on this project and um we started opening it up
to adults as of September so September 5th was our first you know full functioning kind of day we are functioning with the staff that works at Holly with the exception of one part-time hygienist um that works two days a week and she only wants to be at
this site here in Detroit Lakes so far since September we have seen 854 patients um to date and of those the proies and so that would be cleanings x-rays that kind of stuff preventative we've seen
677 patients and the restorative work is 177 patients so that restorative work currently is being done by our advanced dental therapist and maybe for those that don't know what an advanced dental therapist is kind of like a nurse practitioner but for the dental field so
they are you know able to do dental treatment but maybe not the extensive stuff no root canals no you know surgical extractions those kind of things but they can do simple extractions work on children and adults do stainless steel crowns temporary crown kind of things um and that kind of
work so um ideally our goal would be eventually to have a six operatory clinic built here right now we're using our mobile equipment our mobile equipment um it looks just like a normal dental chair has all the compressors and
all of that to run and function like a normal dental chair but it's all on wheels so we can take it in and out so there won't be any changes to the building itself um besides taking out the carpet and putting in some flooring that Apple Tree will pay for and refreshening it with
some paint so okay well like Ron said we're really glad to have you here we appreciate it thank you for the opportunity so you're welcome so is there further discussion we have a motion a second on the table right yes as I recall yes
all in favor of the motion say I i opposed the motion carries again thanks thank you without objection I'd like to take item 6 A and B on the public works committee agenda jason Brlin's here from the
disabled American veteran group and the VFW and so Matt are you going to take that one okay uh item 6A your honor is discussion regarding the VFW parking lot uh this was discussion at uh public works yesterday that the VFW potentially might
be looking at purchasing a lot to the west of them um this is just a discussion item so more to come on that as they'd be looking to purchase the lot with VFW funds but then donate back to the city for a public parking lot so more to come on that next month uh item
6B is consideration approving the purchase of the DAV dock um Mr king would you fill us in on that one and happy birthday by the way happy 50th birthday yes mayor and council so the um the DAV doc I've been
working with uh DAV and we did finally come up with what we feel is the best dock that we could purchase and um I did hand out some new quotes for what the dock is it's a $100 it was off $100 in
your packet it's actually $100 cheaper but the DAV raised all that money and we will be purchasing it through the city but with the DAV funds we discussed this yesterday at uh public works um very appreciative the DAV that
has raises funds it's going to help not only DL residents but other residents of the area um help get in and out of the lake and that so we're very appreciative uh I so move to make this donation request second motion's been made and seconded to approve the purchase of the
DAV doc discussion on the motion all in favor of the motion say I i so Jason please let your members know how much we appreciate their generosity thank you yes sir and I just want to say thanks to Sean he's been a big help and
I mean he knows that it's our intention still to see handicap accessible spots on fishing pier that comes together and then another uh swim area so we're still working that so last so thank you thank you and Jason
just to clarify did you guys already buy that parking lot you already It's already purchased right okay that I thought was tabled yesterday so I didn't discuss today but Yep okay then we'll go further discussion next month very good thanks again
so kind of behind and without objection I'd like to move to community development committee item 5E and I would call on Chairwoman Sprite okay um um item E is consideration to a resolution approving the conditional use
permit to allow a planned unit development for a self storage facility with enclosed and outdoor storage at 1397 Winter Road do I the the committee reviewed this yesterday and we agreed to recommend
that the city council approved that resolution did you want to add anything to that we approved this a year ago but they've changed the number of units that they're having so they'll have 392 rental units at the
site well it's basically an amended conditional use permit but we're issuing it as a new one okay and the committee um discussed it yesterday and I move to pass that resolution second motion's been made and seconded to approve a conditional use permit to allow a planned unit
development for self storage to Menard's Incorporated discussion on the motion uh just a a thank you to Menards i know we've been working on this for a couple years now and they at our request moved uh the site uh to help kind of accommodate other future growth there so
thank you for doing that further discussion all in favor of the motion say I i oppose the motion carries is there anyone else in the audience this evening that has an item you'd like adjusted yes ma'am what item would that
be not adjusted um sir but um I just wanted to address the construction and curve of Oh okay i'm here representing the Lincoln Professional okay i I will take that
item right now so I will adjourn the regular meeting and call to order a public hearing to receive public comments on the proposed improvement of curb gutter concrete approaches batuminous and sidewalks for 2025
and now now would be the time if you'd like to come up and address the council about your questions or comments and if you would identify yourself and your address for our minutes please yes my name is Belinda
Reeb i know a few of you here um I am one of the owners um and representing the rest of the owners of the Lincoln Professional Building okay um 910 on Lincoln Avenue and the sidewalks there are deteriorated
and they're a safety hazard so I did reach out to Sean King um and had addressed those and I did see they made your um your notification today um so um thank you for that and thank you for um considering that and having that done we
are perfectly good with um our share of the cost with that um we also kind of wanted to make a plug um I know the road in front of there was a consideration at one point I think when you had looked at
doing all the roads and all the roads were done around it um the road in front of us and Bremer kind of connects the hospitals and then um you know the main road to the other side yeah I forget what street that was and that parking
lot is used for the city um for Main Street events um the one that um we pay um for through um the owners that own that um but so
we're just looking even down the road for consideration of maybe redoing that front edge road um and if some of that is assessed back to us we would consider that as well um so just wanted to make a plug for that okay well we'll have our
city engineer put it on his future Okay list to consider thank you you just you just got a thumbs up there so okay thank you sounds I think it was there and I think it got scratched at some point so yeah
okay thank Thank you so much okay appreciate it have a good night thank you is there anyone else in the audience that wishes to speak to the proposed improvements to curb gutter concrete approaches batuminous and sidewalks hearing none that public hearing is closed and I would entertain
a motion for approval so move second motion's been made and seconded to order the improvement of curb gutter concrete approaches batuminous and sidewalks for 2025 discussion on the motion all in favor of the motion say I oppos motion
carries anyone else that has anything they want adjusted okay if not um at this time I'll adjourn the regular meeting and call to order a public hearing to receive public comments on the matter of a nexing property in Detroit
Township at 26208 North Tower Road is there anyone in the audience that has any questions or wishes to make a comment regarding that annexation larry do you have anything you want to explain about that to the council uh this is a halfacre lot it's adjacent to
the uh Detroit town hall and uh the owner would like to have it annexed into the city and zoned R21 and two family residential okay hearing no comments uh that public hearings closed and I would entertain a motion
so move second motion's been made and seconded to uh what is our motion we're going to reszone and annex is that correct that is correct both okay uh reszone and reszone R2 and a next 26208 North Tower
Road discussion on the motion all in favor of the motion say I i motion carries and hearing no other requests to adjust anything i believe we are at the community development committee agenda
chairwoman Spry thank you item 5A is for consideration to the first reading of ordinance number 537 amending section 20 the zone zoning ordinance reszoning property from uh I1 light industrial to I2 heavy industrial district at 983
Richmond Road larry do you want to comment on that there's not much more to add to that it's really just a request to change the zoning the development authority is issuing a request for proposals to do gravel mining at that site because
there's a lot of material that can be removed and used in the community and so they would like to see that happen in order to do that the property has to be zoned I2 and there will have to be a conditional use permit granted that conditional use permit request will come
later okay wendy do you have a motion i have a motion to approve second motion's been made and seconded to give first reading to ordinance 537 uh reszoning 983 Richwood Road from I1 to
I2 discussion on the motion i would like to point out from the public excuse me from the uh planning commission there were several folks that that addressed this and they were concerned about it becoming heavy industrial and and so we made sure to include an intent statement
we can't bind a future council to bring it back to I1 but we made sure to include an intent statement that you know the intention is to do the mining and bring this back at some future date okay further discussion all in favor of the motion say I i
opposed motion carries and ordinance 537 has been given first reading wendy um item B consideration to resolution approving the variance to allow a 50x 64 ft addition to a building with a 19 foot setback instead of the required 40ft
setback at 939 CR Avenue larry this is a request by Great North Pizza for a 19 foot rear yard setback for the addition that they want to put on their building the planning commission held a public hearing on this matter and recommends approval and the
community development committee also recommends approval okay Wendy do you have a motion yes I have a motion the community development committee did review this yesterday and I so move to approve the variance second motion's been made and seconded
to approve a variance at 939 Cormate Avenue discussion on the motion all in favor of the motion say I i opposed motion carries item C is in regard to approving the pre preliminary plat and final plat approval
of Bron lot Estates at 26208 North Tower Road and 1774 North Tower Road larry do you want to share this is a two lot residential plat on North Tower Road it includes part of the area that we are
annexing so this approval will not uh take effect until after the annexation is finalized as well okay Wendy do you have a motion i guess I'm a little confused as to the next step here if we can't approve it until the We can
approve it but it won't be effective until the annexation is finalized okay i apologize and and this is first reading also correct right okay Wendy okay uh our committee met on this yesterday and uh we would move to approve
second motion's been made and seconded to give preliminary and final plat approval at 26208 North Tower Road and 1774 North Tower Road discussion on the motion all in favor of the motion say I
i opposed motion carries item F consideration to a resolution approving the final plat of Marty's Acres at 2577 US Highway 10 West do you want This is a four lot commercial plat and this is the final
plat approval it meets all of the requirements our committee uh considered this yesterday and we uh uh agreed to move this forward and I so move second motion's been made and seconded to adopt a resolution approving
the final plat of Marty's Acres at 2577 Highway 10 West discussion on the motion all in favor of the motion say I i opposed motion carries um item G I believe um Charlie would like to talk
about that before we make a motion okay is that correct certainly u mayor and council so uh I think most of the council's been aware that we've been in negotiations with Lake View Township to um uh complete the annexation by an
orderly annexation agreement of the Wendell property you may also recall that we did start a proceeding to enex that property by what is called order which would require a decision of administrative law judge during the
process of that we had numerous negotiations with Lake View Township as well as with the property owner and we believe that we have an agreement um the resolution constitutes that agreement it
effectively would enex the area immediately um there is a a reimbursement to the township for a portion of the real estate taxes over a period of four years um the landowner
has not objected to this and in fact has indicated uh his agreement uh and although his agreement is not necessary for the orderly annexation agreement um Lake View Township is scheduled to address this identical resolution
because it's a joint resolution at their meeting next Monday and so uh the request of staff is that the council adopt this joint resolution to be able to complete this annexation by orderly annexation thank you Charlie this uh
community development committee did um uh discuss this yesterday and agree that we would um recommend that the council approve a resolution and agreement for the orderly ex annexation
buyin between Lake View Township the city of Detroit Lakes and settlement of Minnesota Office of Administrator Hearings 71-0330-4538 pursuant to Minnesota statute 41 4.03 0325 i'm struck you're doing
so motion's been made and seconded to adopt a joint resolution and agreement for orderly annexation by and between Lake View Township and the city of Detroit Lakes and I won't read all those numbers discussion on the motion all in
favor of the motion say I i oppos motion carries okay anything further Wendy nothing okay we are up to the public works committee agenda and Matt are you taking that yes sir okay thank you your honor uh item 6
C consideration of the first reading of ordinance 539 amending city code 502 and 503 uh the red line changes are in your packet but I'm going to kick it off to Mr clem to hit the highlights mayor and council this ordinance is make some uh
kind of clean up a few things in our uh ordinance chapters 502 and 503 uh there's a deletion of a a section in 502.02 that deals with receipts it's just not a process we followed for years um the way we we handle it with doing a
lot more of them online as well uh then we get into some clarification on 503.03 again uh the red line versions are in your um in your packet so you can see what the exact changes are one of the things is we had it inconsistent on when
you have to have your dogs vaccinated uh dog and cats vaccinated so we're clarifying that that is at 3 months uh so we removed the the four month reference that was in there before we've also had some inconsistency on how we treated rabbits and guinea pigs uh we
used to have a provision with a cap of number of rabbits and guinea pigs that was tied to dogs and cats we do not license guinea pigs and rabbits um in fact the current ordinance under exceptions already exempts
um rabbits so we're just basically clarifying that uh that uh that section C deals with just dogs and cats and then the exemptions includes guinea pigs uh we also had um clean up some old
references to um 503A uh used to be the old reference for the chapter um the A is gone so we are deleting the A from those references so it's all 503 uh chapter 503 so that's real quick version thank you
just to note this is the first reading and we did not touch the chicken ordinance with this that still stays as is so with a discussion at uh public works yesterday I move this for approval second motion's been made and seconded to give first reading to ordinance 539
discussion on the motion all in favor of the motion say I i opposed motion carries first reading of ordinance 539 is given thank you your honor item 6 consideration of the request from Becker County for a trail study funding mr clim Mayor and councel
I I believe the action was to table this till next month um in the packet there is the RFP that Becker County put out uh seeking uh proposals from consultants to help with um basically look at different trail routes from uh the Dun Locks area
where the trail ends now how to get that over to Shorum Bucks Mill area um I believe the suggestion was to wait to see what the outcome is of the proposals um I believe Lake View Township is also taking this up next week uh they're
going to make a a contribution to the study as well so I think we'll just wait to see what all that comes in at next month and also Partnership for Health is also kicking in this as well yeah Partnership for Health is is funding the bulk of it i believe it's a $15,000
grant towards the study yep so more to come next month uh 6E consideration to a resolution approving plans and specs and ordering advertise for bids on Southwood Shores Estate Street and utility improvement projects uh Mr pratt
mayor and council we're working on wrapping up the design for for this project and I expect that we'll be wrapped up here in the next week or two which would allow us to um issue the advertisement for bids and get bids uh in all likelihood in advance of the uh
May council meeting so we're asking for approval tonight and authorization to bid discussed this yesterday at public works and I so move second motion's been made and seconded to adopt a resolution approving plans and specifications and order and ordering adver advertisement
for bids on the Shorewood Southwood Shores estate street and utility improvement project discussion on the motion all in favor of the motion say I i opposed motion carries thank you your honor item 6F consideration of a
resolution approving plans and specs and ordering advertising for bids of Shorewood Drive Street Development Project i'm going to keep it short mr pratt's just going to go out get bids and keep moving same story as the previous item correct we discussed this public works and I so move second
motion's been made and seconded to approve plans and specifications and order advertise advertisement for bids for the Shorewood Drive Street improvement project discussion all in favor of the motion say I i opposed motion carries thank you
your honor item 6G consideration to a resolution approving the county project within mun municipal corporate limits uh for West Lake Drive phase three yep mayor and councel little bit of a unusual thing here but whenever the county is doing a project even though
we're doing a cooperative project with them on Westlake Drive um MDOT requires that the city uh pass a resolution approving that county project within the corporate limits so this is somewhat of a housekeeping item
this was discussed at public works we all agreed with it so I move second motion's been made and seconded to approve a county project within the municipal corporate limits for the Westlake Drive phase 3 project discussion
all in favor of the motion say I i opposed motion carries thank your honor the last item is item 6H consideration accepting the city engineer monthly project report uh Mr brat mayor and council just a couple of items maybe this evening um we've already touched on
Southwood Shore Estates um the water tower project there's continuing activity on that project they've wrapped up all the the foundation work and now the uh site contractors uh started work this week with some grading getting the access road in back filling the
foundation and things like that and then the pedestal crew uh also showed up and so what that means is they'll start working on forming and pouring the large concrete pedestal that'll support that uh large steel bowl when this whole
thing is done so over the course of the next month or two you'll start to see uh that concrete column sort of rise out of the out of the horizon uh other than that uh Forest Street that is in for MDOT review we're waiting some comments
back from them and uh you've approved us to uh advertise that project which we're doing and I should have bids for that for the May council meeting uh Westlake Drive phase 3 um you just took action on at least the what we're calling the core portion of that project uh that is
getting pretty well wrapped up it's been submitted to Mindot for review and then it'll go on the shelf until uh later this fall when we're ready to bid that along with the beach portion of the project uh the beach portion is the the the aspect that I think we have plenty
of work yet to do on that we have a meeting scheduled for next week where we're going to pick that back up now and start getting into the details of the exact um elements of the beach what's going to be carried forward and working out
through all those different details um Shorewood Drive we talked about uh continue to work with MDOT on the Trunk Highway 10 East uh intersection study kind of keep whittling down some of the options that are being considered uh out
at that intersection um there's still a public engagement aspect to this that's uh scheduled for sometime probably in August of this summer any questions any questions for John in the projects
okay Matt uh as discussed yes sir public works i would move this for approval seconded motion's been made and seconded to adopt the city engineers monthly status report discussion all in favor of the motion say I i
not for public work sir okay go committee chairman Bokei thank you your honor we're going down to item 7D uh excuse me 7 C excuse me um actually no I'm going to back up to 7A
excuse me uh was just discussion regarding the RFP for the uh former police department kelsey a quick update mayor and council pretty short conversation i didn't receive any proposals so um you know we're just going to kind of keep it available and
keep it kind of in the back of our mind um if we can find a a good tenant uh we we have some repairs and stuff we need to do to the HVAC so we'll kind of work on that in the months ahead and uh we'll just kind of keep it available if we get a someone interested we'll bring it to
the council thank you uh 7 C is consideration to approving a memorandum of understanding with ASME uh what this is is the public works going to a 4-day work week but also starting two weeks earlier than last year and going two
weeks later uh we discussed this at finance committee i thought it was a great plan uh with birthday Mr birthday Sean King involved with this um so I so move second it motion happy birthday Sean motion has been made and seconded
to approve a memorandum of understanding with the ame union regarding our um public works department discussion on the motion all in favor of the motion say I i opposed motion carries thank you your honor item
7D consideration resolution requesting advanced mutual state aid street funds uh Heidi if you could fill us in please sure thing uh mayor and councel uh the resolution in your packet is the consideration um to advance some of our municipal
state aid street construction funds for a couple of street projects we have coming up uh the 2025 Forest Street project which we've been discussing and then also um the U Shorewood Drive uh project so what this resolution does is
it allows us to basically utilize future allocations of our MSA dollars for these current projects so basically we're borrowing against um our future um allocations of those funds to utilize them now um we don't foresee there being
a need for those funds um in the next couple of years and so utilize them now for these projects that need them and then excuse me and then we'll uh let the fund replenish itself over the next couple of years um before we tackle
another MSA project okay thank you Heidi this was discussed at length at the finance committee it was a unanimous recommendation so I move this forward seconded motion's been made and seconded to approve a resolution requesting the advance municipal state
aid street funds discussion on the motion i have a quick question go ahead um so are those funds fairly level i mean we're not looking at something that changes like really significantly yearbyear correct yes so uh the funds
funding comes from the gas tax uh that folks pay so um we do get a fairly consistent allocation it does generally increase slightly each year um with the caveat that back in 2020 during COVID people weren't traveling as much so our
allocation did go down back then um in my career that's really been the only instance I can recall where we've had sort of that decrease in funds so with the these two projects I would foresee us um you know maybe needing a couple of
years of our funds to um get back into the black so to speak um in our MSA fund but we should be perfectly fine because we don't have any other MSA uh projects out on the horizon in the near future thank you you're welcome further
discussion all in favor of the motion say I i oppos motion carries thank you your honor uh item 5E consideration to approving a city park master plan proposal uh from HJ HKGI uh we had a Zoom call with Brian at the finance committee but Kelsey if you
could fill us in sure mayor and council just a little bit uh HKGI is also the landscape architect that's been working on the Westlake Drive project uh so this proposal would basically um to do as it says a master plan for City Park this is kind of the the first step in that
pavilion slash city park improvement project uh if you look at the proposal includes quite a bit of public input uh really a way to engage the community to get some feedback on and voice from from the community about what they want um
city park to look like and incorporate that into an overall master plan of course uh you know the focus of that will also be the pavilion and the near what I call the near pavilion improvements uh in the next couple years this was discussed at finance committee
today with a unan unanimous recommend recommendation to move this forward second motion's been made and seconded to approve a city park master plan proposal from HKGI discussion on the motion
all in favor of the motion say I i opposed motion carries that's all your honor thank you public safety committee uh Chairman Dolman is not here is there someone else on the committee that wants to fill us in on item 8A yes your honor I've got
that okay um item 8A is really a was a continuation of the discussion around City Park uh that happened both in the committee and uh um actually in the council chamber when Lynn Schulberg addressed us um we reviewed several options that Chief Todd and his team brought forward of of ways that we could
respond um and there were a number wide variety of things but ultimately what we landed on was uh a proposal and I I want to if I recall the cost was probably around $2,000 uh for a um kind of a temporary camera it takes 110 only uses like a
plug by a standard plugin uh and uses cellular to upload those images and it would be something that could be moved around or redeployed for various purposes uh Chief Todd said that he would likely be able to cover that out of his own budget so no action is needed here uh but the first deployment for
that camera uh once he acquires everything will be at city park um as kind of a first step to to take those responses to respond to that and then uh we'll also be uh they'll also continue their standard patrols uh and things
like that he did bring some statistics about calls over the last several years as well just for us to review and understand how that compares to other sites uh within the city um so that that was really the the bulk of the discussion and no action needed by the
council today all right thank you Sean that's it for public safety we're to the liquor and gambling control committee i don't think there's any regular items but Sean there was an item you wanted to uh Yeah call our attention to i wanted to invite Mitch to
the liquor store manager up to talk give us a few highlights from the 2023 state municipal liquor store report mayor and council hey Mitch hi so 2023 the audit came out by uh Julie Blaha down in the cities and she does this
every year for all the municipals in the state which is pretty cool highlights all the stuff that we're doing and what we're up to and who's doing well and who's not doing so well so I got a couple highlighted things that I pulled and Heidi helped me pull uh Lakes
Liquors is ranked sixth overall in gross sales in the state only be behind five metro uh municipal liquor stores which be Lakeville uh Richwood Richfield Adina Eden Prairie Apple Valley which all have
three to four stores each and we're all do we're doing that out of one uh Lakes Liquickers is uh $869,000 more in sales than the next highest non-metro city which was Baiji uh 2.1 million more in sales over
Alexandria which has two stores 1.8 million more than Fergus Falls which also has two stores uh Lakes Liquors is the highest operating income of all municipal liquor stores in the state 1.3
million uh Lakes Lickers has the second highest net income in the state the only city who beat us out was Richfield and it was by $4,900 uh Lakes Liquors operating expenses as a percentage of sales are extremely low at
12.82% in fact it's the second lowest in the state with only Princeton being lower uh other municipal operations in the area like Per Modina Fergus Falls Alexandria all have percentages ranging
from 16.2 to 18.1 so we're thriving at Lakes doing well good job thank you Mitch appreciate the report thank you okay we are down to the Public Utilities Commission i'm going to call on Alderman
Sterns at this time yes Miss Sorry Mr mayor i was uh not in attend attendance at the public utilities commission this morning but uh they did meet and discuss item 10A which is the consideration to a resolution declaring the official intent of the city of Detroit Lakes and Detroit
Lakes Public Utilities to reimburse certain expenses from the proceeds of bonds to be issued by the city of Detroit Lakes and Detroit Lakes Public Utilities so I have uh Vernell has graciously offered to uh give us an update but as I do understand the public utilities commission did uh a vote to
move it forward so yeah mayor and council that is correct council member Sterns the commission met and approved this morning i give you a little background on this and I'll turn over to Heidi to explain this resolution this is a reimbursement resolution for our new indust new substation project adjacent
to industrial sub and also the new generation that will be going in on that site um I'm going to turn over to Heidi this is it's kind of a precursor so if we expel funds prior to the issuance of the bonds we can reimburse ourselves after we do the bonding for the project so Heidi well that was a heck of a good
summary so I don't know if I have much to add to that but um yeah so basically what this resolution does is enables us to expend funds on this project and still retain the ability to reimburse ourselves um with the proceeds of those
bonds um when we do issue those so usually um you only are able to reimburse yourself with expenditures that are within 60 days from when you issue those bonds um if they are construction type costs um and
so this just preserves our ability to reimburse ourselves for any costs we might incur now up until when we issue those bonds okay well uh thank you both for that information uh so as I mentioned the public utilities commission recommended
approval and I so move item 10A for approval motion's been made and seconded to adopt a resolution declaring the official intent of the city and the public utilities to reimburse expenses uh from the proceeds of bonds to be issued discussion on the motion
all in favor of the motion say I i opposed motion carries all right thanks Mike uh I do have a name to uh recommend for the Arts and Culture Commission that would be Hannah Gina i would entertain a
motion for approval of Hannah so moved second motion's been made and seconded discussion all in favor of the motion say I i opposed motion carries the Becker County Assessor has notified the city that the board of
review will be held on April 25th right here at city hall at 9:30 and we require three council members and myself and we only have two council members right now so which one of you is going to be the third council member we really need to
have somebody don't we Carrie so if nobody volunteers I'm going to assign somebody can I do that i can try anyway right i'm out of country anybody it's kind of
an interesting thing i mean if it wasn't a Friday okay I'll work I'll work behind the scenes then we're running out of time folks um something you Anything else from city staff the uh joint governance dates are
there the council meeting dates are listed for the balance of the year anything else from staff Kelsey or anybody if not uh Craig anything further Wendy um I just wanted to say I didn't know if it was the appropriate
time when Amy was here talking about the time um licensing but just a huge thank you again to Amy Sterns and Project 412 for putting Detroit Lakes on the map once again in such a big way that's all I have yeah Ron yeah and I want to thank
Barry Briskeel for her love letter to the city very nice that was a good one it was great jackie uh nothing your honor matt uh two quick things one uh just kudos to Lakes Liquer and everybody that's over there uh doing a heck of a job uh so thank you Mitch and your staff
two I don't know if you guys heard but it's Sean King's birthday today happy birthday Sean that's all your honor okay Mike nothing your honor sean I I would like to say thanks to Chief Todd for taking the time to put together those uh those options
for how to respond to the city park issue i know that takes time out of their schedule but we sure appreciate their input good Jay no good i'm good the business of this council has come to a conclusion and the meeting's adjourned [Music]