under God, indivisible, with liberty and justice for all. >> Thank you. The first item on the agenda is the regular agenda approval. And there's a couple of agenda items that we want to add. Uh I want to add under my agenda
item 12G. And I think there are two public works items, Ron. 6P and 6Q. Is that correct? >> 166Q. That's correct. >> Okay. And then also under the liquor committee, uh, item 9H, I believe.
Correct, Mike? Okay. >> So, with that, is there any other additions to the regular agenda? Hearing none, I would entertain a motion for approval of the regular agenda. >> So move. >> Second. >> Motion's been made and seconded to approve the regular agenda. with those
additions that we made. Discussion. All in favor of the motion say I. >> I. >> Opposed. The motion carries. The consent agenda is before the council and all items with an asterisk are considered to be routine by the city council and will be enacted by one motion. There will be
no separate discussion of these items unless a council member or citizen sole requests in which event the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Is there anyone in the audience or any member of the council that wishes to
remove or add any items to the or from the consent agenda? >> Mayor Brick like to remove six I. >> Okay. Any others? Hearing none, I would entertain a motion to approve the consent agenda with the removal of item 6 I. >> So moved.
>> Seconded. >> Motion's been made and seconded to approve the consent agenda. Discussion. >> All in favor of the motion say I. >> I. >> Opposed? Motion carries. The approval of the minutes of the regular city council meeting held March 10th, 2026
and the city council work session held March 16, 2026 are before the council. Is there anyone in the audience or any member of the council that wishes to make any changes to those minutes? I'm hearing none. So, I would entertain a motion for their approval.
>> So, move. >> Second. >> Motion's been made and seconded to approve the minutes of the March 10th, 2026 meeting and the March 16th, 2026 meeting. All in favor of the motion say I. >> Oppos? Motion carries. I've got a number
of public hearings here this evening and then we'll also probably open it up for the uh public forum for people that want to speak uh during the public forum segment. And I think we'll take the
uh item B first. So, at this time, I'll adjourn the regular meeting and call to order a public hearing to receive public comments on the proposed assessment role for the Rosman Avenue Street and utility improvement project. And I'll call on
our city engineer, John Pratt, at this time. One second here, mayor. There we go. Good evening, Mayor and Council. Uh, as you alluded to, we've got a couple of public or assessment hearings this evening. The first of which is uh Rosman
Avenue project. Um, we're proposing a street utility reconstruction for a a portion of Rossman Avenue. Uh, accordingly, we're required u by state statute to hold a a hearing on the proposed assessments. Uh, I'll talk a little bit about um some background on
the project and there'll be a period for question and comment after we get through the presentation. Uh but I'll I'll briefly hit on some of the existing conditions, project need, what we're planning to do, uh the project costs, funding, special assessments, and then like I said, questions and answers, uh
questions and comments after that. So the project um this portion of Rosman Avenue, this project would uh include Rosman Avenue from Willow Street to Reynold Street. So pretty short project there. Um, as far as some of the background on the project, uh, this one
kind of came at us fairly quick. Uh, we've been having some water mane brakes on Rosman Avenue. Did some investigation on that to find that we have some failing hardware on some of the joints and fittings. Um, we have bolts and things like that that are are corroding through and causing some of those water
mane failures. So, we added the project to the capital improvement plan this last fall uh and authorized the per uh preparation of a preliminary engineering report and then through this winter we've been going through final design uh permitting and bid the project here about a month ago and assuming we award
the con the construction contract we would proceed with construction uh sometime this summer. So, as far as some of the existing conditions and needs, um, uh, from a sewer standpoint, there's a mixture of PVC pipe and VCP pipe. Uh, some of the
VCP is in excess of 50 years old based on the information that we have. Uh, it's in tough shape. Uh, the PVC on the other hand is in reasonably decent condition, but it does have some sags, a rolled gasket or two, and things like that. So, it's it's far from perfect.
Uh, as I alluded to, the water mane is the one that's uh probably driving the project the most. Uh, this is a 12-in cast iron uh, transmission line that runs through here between the um, water treatment plant and the water tower. Uh, we've had those breaks and failures. And
this particular main is very very important um, in the way of our distribution system uh, as it provides a lot of water uh, movement between the plant and the tower and things like that. And with the new tower going online later this year, we will have a
little bump in the system pressure, which is going to uh create some additional concern with uh reliability of this main. Uh from a storm water standpoint, not a whole lot going on here. Uh water generally flows down towards Willow Street where there's a couple of inlets. Uh it's old, but it's
in in fairly decent condition. Um just have some limited number of in uh inlets on it. Water's got to go quite a ways before it's captured by the storm sewer. Uh ultimately this water is dis discharged to the Cheryl Avenue regional treatment basin uh street uh somewhere
in the neighborhood of 500 to a thousand cars a day and right now it's about a 40 foot wide urban section curbon gutter on street parking surfaces in pretty tough shape. um sidewalk uh is newer. That is the newest improvement on that uh
street. Uh runs along the east side directly behind the curb, but it does not meet current ADA standards. So, what we're going to do, um we'll replace that sanitary sewer with PVC mains and pre-cast manholes. Uh like I indicated,
the sewer is not necessarily in the worst shape. Uh but it likely would not outlive uh any street improvements that we make over the top of it. So uh it's prudent to just get it replaced with the rest of the improvements and get all these things kind of synced up. Uh we'll
replace and install new uh service laterals from the main uh to the edge of the right of way uh with cleanouts at the ed ed edge of the right of way. But just to be clear, we only replace that to the edge of the rightway if there's further service lateral work that's needed from the edge of that rightway to
the house. That would be the property owner's responsibility. Uh water man, we'll replace this with a 12-in PVC main, new hydrants, valves, things like that. and again replacing those service laterals from the main out to the edge of the ride ofway
storm sewer. Um we we effectively need to remove the storm sewer in order to get out the rest of the improvements that we need to do. Uh so when we do that we are going to add a couple more inlets just to improve the uh the capture efficiency um from some of the storm water on that street.
proposed street and sidewalk replacing it pretty similar with what what is there now a 60 or I'm sorry a 40 foot wide puminous surface street like I said very similar to what's there uh the difference being we will replace the sidewalk on the east side of the street uh but we will put a a five uh plus or
minus a 5ft boulevard between the curb and um and that sidewalk so it will shift just a little bit towards the edge of the ride ofway um on the east side of that street so there'll be a little turf area there between the street and the sidewalk. Little glimpse of uh what it looks like.
It's probably pretty tough to see on the screens. Project costs. So, we've bid the project. So, the numbers I'm showing you are based on asbid numbers that we received from a contractor. I'll take that up later in the agenda. Uh overall, the project cost uh came in at about
$1,250,000. Uh which is down a pretty decent amount. It was somewhere in the neighborhood of 18 or 20% below what the preliminary number was. I think the preliminary number was just over 1.5 million. So pretty favorable bid.
Project financing and assessments. So project will be funded and financed by city utility funds uh general tax levy along with special assessments to the adjacent property owners. Um the city's got an assessment policy that sort of spells out how we split those costs
between the city share and the assessible share. Um kind of a synopsis of that is the city pays 100% of the costs related to storm sewer, water mane and sanitary sewer and then 50% of the
street plus any oversizing of the street. And oversizing would be anything required um beyond beyond 36 foot in width and anything that was required to bring that beyond a five uh ton um axle
rating. So one thing I got an error here uh recent change I want to point out is it's only been the last few years that the city has uh assumed all the costs related to water main and sanitary sewer replacement. Um I've got it wrong here. It's storm sewer. We've paid for that
for quite some time. So recent changes, the city's picking up um the bill on that and that gets funded through the sewer and water utility funds. So costs that go towards the accessible side of the equation uh 50% of the standard
street costs are assessed and like I said a standard streets considered a 36 foot wide 5 ton batuminous surface and then the city assumes that remaining costs beyond that. uh commercial streets, which really doesn't apply here. Those would be assessed at a full
10 10 ton design. Uh sidewalk is assessed 25% to residential properties, 50% to commercial properties. And then the last item is is 100% of the costs related to service laterals is assessed to the property owners. The city does not participate in that generally
speaking. So that is this is how those project costs shake out. Um on the city's side of the uh the ledger, you've got about $784,000 with about $462,000 being assessed. Um so that shakes out to the city picking
up about 63% of the project cost compared to 37% being assessed. So now we've got to allocate those that assessable share that I just mentioned. Again, the the assessment policy guides us on how we we allocate those costs
amongst all the properties that are along the street. Uh, essentially, we break the cost down into the different categories and divide them out by um the accessible units, which is generally speaking the front footage um of a particular property. So, we come up with
a a rate per foot typically. Um the exception to that is service laterals are done on an each basis. But as far as footage and how we determine that, um pretty straightforward on this project, uh rectangular interior lots, which is most of the properties along this uh
particular project, uh it's just the dimension of the lot of the side of the lot abuing the improvement. So, however wide your lot is, that is your front footage. Uh if it's your rectangular corner lot, it's the dimension of the smaller side plus half the dimension of
the longer side up to 150 ft plus any distance beyond that. And that would be if the improvement wrapped around you on two sides. Otherwise, you just get assessed for that particular side that abuts uh the improvement. I indicated earlier service laterals are
assessed on an each basis. So, what this all shakes down to is what's on the screen here. Street and sidewalk. The assessment rate is about $113 per foot. The city pays for that storm sewer, water, main, sanitary
sewer. And then again, the water and sewer services are assessed uh about $5,300 for a water service, about $3,900 for a sewer um a se a sewer service, sorry. So, some typical assessments for a 50-ft
lot, you're looking at an assessment of about $15,000. 75 ft lot, uh, just under $18,000. And 100 foot wide lot would be about $20,500. So, these assessments would be levied uh against the uh benefiting property
starting in 2027. So, they go on next year's taxes, uh, applied to the taxes over a 20-year term at a 5 12% interest rate. Is that correct, Heidi? Yeah. 5 and a half% interest rate. Uh, property owners have the option to pre uh prepay
all or a portion of the the assessment, which would, you know, either eliminate or reduce interest charges just like any other loan. Uh the city has a deferral policy uh for certain pro properties in certain cases where the uh assessment can be deferred.
Uh essentially if you're 65 years of age or older, permanently disabled and or military personnel on active duty that meet one of the following, you have to have fee simple ownership, must be homesteaded, and you must meet income requirements.
If that's the case, the city can defer the assessment without interest until either sale, death of owner, non-h homestead, or no hardship uh exists any longer. Those applications are available at city hall. Uh you have to file an
application annually uh by November 15th, and there is a $10 application fee for that annually. Just really briefly, um, since I've got the attention of some of the the homeowners here, as far as a construction schedule, we don't have a firm date. We haven't even awarded the
contract yet. Um, talking with the um the potential contractor, they would start sometime around the mid part of summer. Um, before we get to that point, we will issue a a pre-construction notice out to uh residents with more information, more detail about the
construction process when we get to that point. Um people always ask about access and yes there are periods that access access is difficult but by and large we will get uh everybody in and out of their house. Uh you know morning and night in particular. Uh the exception
being kind of when we doing some of the curbon gutter and sidewalk stuff. There is some periods where we can't get you into your driveways. But we will work with you on that as we get to that point. So with that turn it back over to the mayor for questions. >> Okay. Is there anyone in the audience that has any questions for our city
engineer about the project? Is there anyone in the audience that wishes to make any comments about the project hearing? None. That public hearing is closed. Ron, do you want to introduce a motion regarding the assessment role?
>> Yes. of the item two, consideration approving the resolution adopting the proposal assessment for Rosford Avenue Street in for utility improvement project. The committee reviewed this and I recommend approval. >> Second. >> Motion's been made and seconded to adopt
a resolution adopting the proposed assessments for the Rosman Avenue Street and utility improvement project. Discussion on the motion. >> All in favor of the motion say I. I. >> Opposed? Motion carries. Ron. >> Okay. Next item is one consideration
approving the resolution accepting bids for the Rosman Avenue Street and utility improvement project and awarding the contract to CNL Excavating. And I so move. >> Second. >> Motion's been made and seconded to adopt a resolution accepting bids for the Rosman Avenue Street and utility
improvement project and awarding the contract to CNL Excavating. Discussion on that motion. All in favor of the motion say I. I >> opposed. Motion carries. >> At this time, I'll adjourn the regular meeting and call to order a public
hearing to receive public comments on the proposed assessment role for the 270th Avenue Street and utility improvement project. And again, I'll call on our city engineer, John Pratt. All right, mayor and council. kind of
the same song, second verse here. Uh this is an assessment hearing for the 270th Avenue Street utility improvements. Um not I'm going to be a little briefer here because a lot of this is repeat uh from the previous presentation. So uh what we're proposing
out there is a sewer and water uh extension along with a street uh reconstruction project. Again, we're required to hold an assessment hearing anytime we do special assessments. Um, so I'll go over some of the the background on the project and what we're going to do along with uh some of the
project costs and proposed assessments. Um, just to clarify, uh, this portion of 270th Avenue uh that would be improved would effectively extend from the south edge of of Southshore Park about 800
feet south to what used to be the southern edge of the city limits. So it's about an 800 foot long uh street project. So, fairly small. Uh, some of the background on this, the the city has considered improvements to this area several times in the in the
last 5 to 10 years that I can recall. Uh, the most recent one uh was when we did what would have been the first phase of 270th Avenue uh with the last uh phase of the Lake Forest subdivision improvements. We did look at making these improvements at that time.
Ultimately decided to defer uh any improvements until a later date. And that brings us kind of to where we're at. Uh we do need to make some infrastructure improvements down in this area really to support some of the development um and annexation that continues to happen in that area. Uh
another issue is we've got at least one failing septic system out there. Um so there's a couple of reasons that that now seems to be a good time to get this done. Uh we had a public hearing on this project uh back in July of 2025. Uh at
one point we were looking at trying to get the the project off the ground last year. Uh that proved to be pretty difficult. So um we ended up waiting until this year. So some existing conditions, not a lot to say here. There is no sewer and water uh in this particular area. Uh the adjacent
properties are all uh have well and septic systems. Um the existing streets uh pretty typical old township road, 24 foot wide rural section street. Pavement's in in very poor condition. Uh drainage is essentially handled by uh
adjacent ditches that run alongside the road. Proposed improvements. Uh we plan to run a uh a 10-in PVC main and then 4-in service laterals to uh the adjacent properties. Uh we will be able to get gravity service to those adjacent
properties, including their basement. Uh we've got enough depth to do that. Um, we're going to extend a 12-in PVC water man along with 1-in service laterals to the residential properties, the larger uh service lateral to what we think could be a uh commercial or multifamily
type property. Uh, get fire hydrants put in there. Um, and again, to kind of be real clear, the project includes the work from the mains out to the edge of the ride ofway. Um, so the connection from the end of those service laterals
at the edge of the rightway to either the home or the septic or the well or however that best works for each property is ultimately up to the property owner to have that work done. Uh, city policy requires connection to those service laterals within 10 years
of substantial completion of the project. As far as the street grows, um the easiest way to say it is we plan to extend uh a street section that's similar to what was done in phase one of this project up along the the park, 40 foot wide urban section road with curb
and gutter. Uh we'll have a 10-tonon design. Um street elevation, just to kind of give everybody a heads up, will get lowered slightly. If you look at it right now, we get to the end of phase one, everything kind of hops up. We will flatten all that stuff out since we're putting curbon gutter in. um storm sewer
and drainage. We will extend a storm sewer uh system down to this area to collect the storm water. It'll bring it back and discharge it to the uh infiltration basin that was constructed with phase one on the south end of uh Southshore Park.
Estimated project costs. Uh I won't read through all of these here, just leave it up on the screen. I I should point out these presentations will be on the city's website so people don't have to try to feverishly write down numbers. Carrie will get them posted. Um, project
cost for this one's coming in just under $900,000. Um, I should point out that that is about 15% lower than what we projected. Uh, and during the preliminary report at that time we were looking at something at just over a million dollars. So
again, we had some project costs uh come down. Had favorable bidding here this spring. um project will be funded by a general tax levy, utility funds, and special assessments to the adjacent properties. Uh in this case, and it's a little
different than the the previous presentation on Rosman Avenue. This is a little different case because this project has new sewer and water and not replacement of sewer and water. So in the case of new sewer and water, we assess 100% of the standard sanitary
sewer main and water main and service lateral costs. Um so I say standard and standard is an 8 in diameter main for both sewer and water. So anything beyond that uh that oversizing cost gets uh
picked up by the utility funds. From a street standpoint, we do consider this a reconstruction. Uh so we would assess 50% of the of a standard street and I have a typo there. It's a 36 foot wide uh 5 ton street. Um that's considered a
standard street and the city assumes any of the oversizing cost for a wider heavier street which is the case um for this project. We're building a slightly wider road and a slightly heavier road so that city does participate beyond just the 50% uh for those oversizing
costs. storm water uh storm water utility fund pays for 100% of the storm water costs. So, when we're all said and done, this is how it all shakes out. Uh the city's share of the project is about $434,000
compared to the accessible share at $448,000. So, it's pretty close to a 50/50 split in this case. So we allocate that assessible share of the project cost in accordance with the city's assessment policy by calculating
you know rates per foot and things like that. Uh again rectangular interior lots which is all of the lots in this case your your front footage is simply the width of your lot. I'm going to skip the rest of it because it doesn't apply. Uh
service laterals are done on an each basis again. So, this is how the assessments would shake out. Um, I should point out everybody that uh is along the project would have received a notice with their proposed special assessment for their
specific property. Uh, the rates are up here. Street is about $87 a foot. Water man at 76 almost $77 a foot. Sanitary sewer at $73 a foot. Residential water service $4,300 each. um a residential
sewer service about $6,300 each. So, I've got some typical assessments listed at the bottom there. It's kind of some funny widths, but there's just a handful of properties along here. So, I tried to match it up with some of the more prevalent uh property widths. Um there's
a couple of 112 foot uh properties in here. So, they would be looking at a special assessment of uh just over $37,000. I know there's 168 foot lot in there at about $50,000. 236 foot wide lot that would be looking
at about uh just shy of $67,000. So I did mention that the project costs um came in a bit lower than projected. So accordingly, assessments are down a bit from when we had the improvement hearing earlier or late last year.
Assessments are down about 5 to 9% kind of depends on the size of the lot. um you know bigger lots there's going to be a larger reduction. Uh it's down 14% for example on the the undeveloped parcel that's on along the the west side
of the road. Um bear with me here. Um, we have some unique circumstances with this project that sort of drove us to look at uh the council potentially considering a a bit
of a of a alternative assessment calculation for this project. We've got lots like I just rattled off that are larger than typical. We've got, you know, an 87 foot lot wide lot, which isn't particularly out of the ordinary, but then we start getting to couple of
112t lots, 68 foot, 200, 268, there's a 500 foot undeveloped parcel. So, in addition to having larger than typical lots, um this project's also really important that we get done from a city standpoint, from a growth support
standpoint, uh to get those uh that infrastructure extended to the south further. So, considering those, we looked at a a bit of an alternative way um that we could assess this uh project. So, I mentioned the project bid came in
below estimate or below budget. So what we looked at is considering we we're going to consider increasing the city share of the project uh to what we had budgeted rather than calculating what it was based on the the low bid that we
received which was a bit lower. So, we kind of said, "Okay, we've budgeted for this, so let's just hold those costs that the city was planning on picking up based on the estimate, which shifts about $78,000 of the project cost from the accessible side of the ledger to the
city side of the ledger. Those would be picked up by the various uh utility funds and general levy. Um, so now that would mean the city would be assuming about 58% of the project costs compared to 49. So, just trying to illustrate a little bit what that shift is.
what's on the screen. I've got both of them. Uh the original assessment rate that I already went through, but in the red box is by comparison the the alternate using the calculation that I just tried to describe there. So, I'm not going to read through all those
numbers again, but if you look at the typical assessments down below, you can see what the impact is to some of those lots. Um it's a reduction of about 15 to 18%
from what it would be if we just stayed the course if you will based on the asbid costs. Uh but probably more importantly um the assessments are down about 19 to 25% again depending on that lot width compared to what we projected
when we had the uh improvement hearing late last year. So the numbers have come down if the council chooses to um adopt this methodology for this case. Again, uh terms of the assessment, these would be levied starting in 2025 over a
20-year term at 5 and a half% interest. Again, you can prepay all or a portion of those assessments to knock down some of the interest or eliminate it alto together. Uh I would note we do have one parcel that benefits by the project that is currently outside the city. So that
would receive a postponed assessment which case we'd have assessment proceedings take place once that project uh that property is annexed or uh we'd have an assessment agreement if if the project or the property requested to come in on developed properties. Uh there are a
couple along this this particular project would receive a 5-year deferral uh on those assessments or until developed. And then I'm not going to fly through all this again. The city does have a deferral um that that certain people can
apply to. This is the same as the the previous presentation. So I'm going to kind of skip over that. People have questions, they can talk to me or Heidi about that. Uh, a couple comments on on uh
construction. Um, think this will start I have another typo here. I think this will start probably closer to the beginning of summer. Uh, again, we haven't awarded the contract, so I haven't had a lot of discussions with uh the contractor, but I wouldn't be surprised if we start to see some
activity on this one maybe in June, but TBD on that. We will get a notice out to everybody. Uh access will be a little bit challenging on this one, but we will get people in and out of their their homes to the best we can. Uh it's a short enough area that I I think we'll be able to manage that for the most part. Again, outside of when we're
pouring curb and gutter, there'll be a little period where we won't get access into your driveway. So, back to >> Okay, thank you, John. I'm going to do this in two steps here. First of all, does anyone have any questions? And then after we're done with any questions,
I'll open it up for any comments you wish to make. So any questions of John at this time? Is there anyone in the audience that wishes to make a comment about the project? And if you do, I would ask that you come to the podium and state your
name and address for our minutes. >> Hello Jay. >> Hey, you guys are lucky. I had notes and I left them at home. So, I'm going to be short. I learned a lot more uh here tonight. Uh my name is Jay Hansen. I live at 2111 270th Avenue. I appreciate
the opportunity to talk to you all. Um I appreciate the reduction that John mentioned. Wherever John There he is. Uh that John I I really appreciate that I'm the 168 foot uh which was originally at $51,000. That's a considerable amount of money
considering um there's four houses, five considering the one that's across the street that's in the county. Uh of the four houses, three of them were built within city limits. The city permitted us to have wells and septics. Um I have
a well and a septic. About 5 years ago, I was having some problems with my drain field. It started to freeze up. It was nothing bad. I used to be a septic system inspector for the county. I know how to deal with all this. And I opted on my own after I over the last decade,
many times I've brought up water and sewer out our way. And I was told by Larry that until Abbey Lake Estates out there that all those houses were going to be annexed in, we weren't going to get water and sewer.
And now here we are. We're getting water and sewer. But in the meantime, I doubled the size of my drain field. I had an expense. I put that money into it as a preventive measure for myself because that's what I was going to have for the lifetime of my property. Now we have water and sewer that's going to
come through. And I if I was sitting in your seat, if I was a council member, I would vote against myself and I'd put the water and sewer in because it should have been in. It should have been in from the start. But what I'm going to ask, I really appreciate the reduction,
but I just saw on the Rosman project, the city is picking up 100% of the cost on a water man and a sewer main. And I was required by the city to well, I wasn't the original uh people who built the house uh to put in a septic and a
well, which are operating just fine and will be for the my lifetime. Uh, I've got plenty of room to add onto my drain field, but now the water and sewer are coming through here. I'd ask the city to please pick up the the cost of the 100% of the cost on the water main and the
sewer. Uh, so and um I guess the only other things I got u rattling around in my head. Um I see that it's a 10 ton load uh road. Can we do something about the semi-traffic? >> Well, ultimately the the council it's not a state aid route. I mean, the
council could um post it to five tons or or something like that if they chose to. >> We get a lot of semi-traffic. Semis will uh I I'm guessing they try to avoid the roundabout and so they'll cut across to get over to Highway 10. Uh so we get a lot of traffic that's coming through
there. And that road has been awful for so long and it just continues to get beat up by the semis. Uh we can feel them when they come by our house and they're going down Southshore, too. So, and they're skipping all the way through and it's uh some some days I don't see any. Some days I might see six or seven.
Um es especially the dump haulers that they got the the belly haulers for gravel trucks and that they're all skipping through there. I'm taking up too much your time, but um thanks. I appreciate it. >> Okay, Jay. Thank you. Is there anyone else in the audience that wishes to make any comments?
Hearing none, that public hearing is now closed. And again, I would call on Chairman Zean. Okay. Under item number two, consideration to approval of the resolution adopting the proposed assessment for 27th Avenue Street and utility improvements. The committee
review this and I so move. >> Second. >> Motion's been made and seconded to approve a resolution adopting the proposed assessments as they were modified this evening by our mentioned by our city engineer for the 270th Avenue street and utility improvement
project. discussion by the council. >> So, we're going with the lower amount. >> Speaking to the mic, Craig. So, we >> we're going with the lower amount then. Is that >> That's That's the motion. Correct. Okay. >> Any other questions or comments by the council? >> Wendy,
>> use your mic a little closer. Wendy, >> um Mr. Hansen asked whether the road needed to be a 10 ton road versus a five ton. And John, I think you answered it, but I didn't understand your answer. you could post it or >> Yeah, I mean the the city the city
council could post it um as a five ton route. That doesn't necessarily guarantee you're not going to get truck traffic. It just limits how heavy the trucks could be. Um as far as restricting it from truck travel altogether, I think that would be increasingly difficult. Um you know, if
if you're looking for a recommendation, I I get it that nobody likes trucks going by their house, but we all do rely on that. um for moving goods, moving dirt in some way, shape or form. We all benefit from it. So, I think it'd be
difficult to to eliminate truck traffic on that particular road. So, we are designing it to be able to handle it. Um the council could choose to go to a five ton design on that and we would skinny up the pavement and we could, you know, design it accordingly.
>> That answer your question, Wendy? >> Yep. >> Okay, Erin, go ahead. So you take a five ton, right? And you take a normal semi, right? A semi is going to ruin the road a lot quicker. Correct. >> That's correct. I mean, if we design it to a five ton road and there's heavier
traffic trucks, right, on there that are more than what it's designed to handle. When we talk tonnages, that that's generally applies to spring load conditions is really what does the damage. And so you're designing that road for right now when the the frost is going out, what it can handle when that
subgrade gets really soft. That's what we're designing for. You know, outside of that, there's state statutory requirements in terms of what you can put on a roadway outside of load restricted seasons. So you're you're
wise in my mind to make sure that we're designing the road for what the anticipated traffic is because if you don't, it will deteriorate the road much quicker. So, how do we go about that? >> John, do you want to try to >> We could Kelsey could jump here, too.
>> Post it. No trucks. But >> yeah, mayor and council. I mean, we can look at changing truck routes later. I just want to point out again that oversizing cost is all paid by the city. So, it doesn't have any impact to the assessments that oversizing is not being assessed. So, it doesn't change the assessment role. It's just something
we'd have to consider. subsequent to this meeting whether we want to post it for trucks. >> Okay. >> I just want to remind the council to get closer to your microphone because I think sometimes it's hard for the audience to hear us.
>> Go ahead, Ron. >> I think we'd be making a big mistake making this a 5-tonon road. It's the 10 ton road out there is going to be needed and uh that's where the city's going to expand and we're going to have uh truck traffic even if you'd say it's not allowed. So I I hope that we keep this
at a 10 ton. >> Any further comments from the council? We have a motion and a second on the table. All in favor of the motion say I. >> I. >> I. Opposed. Motion carries. >> Ron. >> Next item is uh A1 consideration of
approving the resolution accepting bids for the 27th Avenue street in utility improvement and awarding the contractor Ryan exc excavating. The committee recommends an ISO move. Second. >> Motion's been made and seconded to adopt a resolution accepting bids for the
270th Avenue Street and utility improvements and awarding that contract to Ryan Excavating. Discussion on the motion. >> All in favor of the motion say I. >> I. >> Oppos. Motion carries. At this time, I'll adjourn the regular
meeting and call to order a public hearing to receive public comments on the proposed assessment role for the 421 State Street East abatement service. And is does this are you taking this one, John?
>> Mayor, I think I think I have >> Kelsey. Okay. Thank. >> So, mayor and council, you might recall last year, uh, we had a couple of public hearings in which the council, um, voted to abate a couple of nuisance properties. Um, one of the properties
we're still hopeful that we will get paid from the mortgage company. However, this property we have not had any response from the property owner on being a able to pay the assessment. So, uh, the cost that's being proposed to be assessed is the cost that we've incurred
for doing the abatement, doing the the nuisance removal and storage. Um, the terms of the, uh, assessment are spelled out in the resolution. So, it' be a 5-year term at a 5.5% interest. >> Okay. Is there anyone in the audience
that has any questions about the proposed assessment for 421 State Street East or any comments? Hearing none, that public hearing is closed and I would entertain a motion.
>> Okay. The uh committee review this and give consideration approving the resolution adopting the proposed assessment for 421 State Street East Abatement Service. I so move. >> Second. >> Motion has been made and seconded to approve a resolution adopting the
proposed assessments for the 421 State Street East abatement. Discussion. >> All in favor of the motion say I. >> I. >> Opposed? Motion carries. At this time, I will call adjourn the regular meeting and call to order a public hearing to receive public
comments on the proposed improvement of curb, gutter, concrete approaches, patuminous, and sidewalks for the year 2026. And I'll call on our public works director, Sean King. Sean, >> mayor and council, yes, this is our
annual concrete survey, as we refer to it as. Um we there's a lot of work that goes into putting this concrete survey together. Um I can go into more detail if you would like, but at the end here is uh
we're just approving them uh the assessment role for that. >> Okay. Is there anyone in the audience that has any questions about the proposed improvements for curb, gutter, concrete approaches, batuminous and sidewalks for 2026?
or anyone have any comments regarding that assessment? Yes, sir. Mr. Stefen, good evening. And if you would state your name and address for the record, please. >> Yep. It's Joe Stefins, 1143 Longbridge Circle. Good evening, Mayor Council. So,
I'm one of the properties that's being assessed for I believe curb. Um, and my issue necessarily isn't with the assessment price that I'm being or the price I'm being assessed. It's more of the fee that's being associated and tacked on to that. So, two issues with
it. One is I got the assessment letter where in the letter it states how it's a 50/50 split for the curb and when I see the assessment amount, my amount differed than the cities. Um, nowhere in
the letter does it say anything about an administration fee that's tacked on. So, I actually had to go to the city administration to find out what this fee was, why my fee was different than the city's proposed fee. Okay. Once I
inquired about what this administration fee was for, I was told it's for and city employees to go out, inspect, find these um issues throughout the city to be fixed, for a city employee to draft up the letters, send them out, and
then for city employees to prepare um the presentation. Uh my issue is, aren't these city employees already paid for by the city doing their job? It's uh out and about finding these issues
through the city while being paid by the city to do their job. On top of that, now we're saying we're going to charge you a fee for essentially these employees doing what they're being paid to do as part of their regular job. I don't feel that's
appropriate. Um ultimately if if if we go by that sense any person or anytime the plows come out should we be getting bee associated with that anytime uh someone gets involved in a accident in the city of Detroit Lakes and an
officer is sent out to write an action report are we going to assess them a administration fee for that that's something they are doing as part of their job with the city of Detroit Lakes as part of their job description I don't feel we should be tacking on extra fees. I have no problem paying what the
assessment is, the 50/50, if that's what the city feels the curve needs to be corrected, but I think we should be kind of monitoring or verifying when we're adding on these extra fees and whether it's something that should be or not. >> Okay. Thank you. Is there anyone else in
the audience that wishes to make any comments? One of my old classmates Hi Barb. >> Are you fine? >> Good. Again, if we could have your name in. >> I heard you emphasize old. >> Oh, I
>> It's been a few years. >> So, Barb, if you would introduce yourself and your address, please. >> Um, my name is Barb Havaken and I'm president of the Deadshot Estates Condominium Association, Owners Association. Mayor Brink, council
members, city staff, I um the Deadshot Estates Condo Board of Directors is not disputing the need for the repairs or the city's authority to assess individual units for the concrete
apron repairs along Longbridge Road. There are two areas where the Deadshot Estates Condos Board of Directors is seeking clarification on behalf of the association and its owners and I am here to present those areas for clarification.
First, how the city determined benefit particularly with respect to the inclusion of Deadshot Villas units. We are requesting clarification as to whether that determination is based on recorded access rights or observed use
of the roadway system, including the Hilltop corridor connection following the vacation of Hilltop Avenue. That change shifted the roadway from public to private ownership without clearly defining how access serving Deadshot
Villas would function within that structure. Second, we are seeking clarification regarding the Deadshot Estates condos west entrance city repair along Longbridge Road. This repair was not included in the
prior project scope from last year and appears as a new element in the current repair. The board recognizes that addressing both entrances at the same time may be both practical and appropriate. Based on the recorded easement
structure, access rights for Deadshot Villas terminates east of the west entrance and do not extend to that location. We are requesting clarification as to how benefit was determined for that specific repair, including the inclusion
of villas units where access does not extend to that entrance. Again, the board's intent is to not delay the project, but to ensure that the assessment structure appropriately reflects access and benefit. To that
end, the board would appreciate consideration of the project proceeding and necessary assessment adjustments be addressed at the final assessment stage. Thank you for the opportunity to present these items. We respectfully request that the city provide clarification
prior to commencement on these matters for the record so that the association may clearly and accurately communicate that information to its owners. And I have a copy of the correspondence to be filed for the record. >> Okay.
Well, your questions are certainly above my pay grade. >> So, Kelsey, you want to help me out here? >> Charlie, have you looked at this? >> Yes. Uh, we've looked at this, I think,
over the past year. Um I will admit to not being uh intimately famili familiar with where the projects uh where these curb gutters are going to be going. Um but it is pretty clear that uh at some
point in time when the development occurred of um the second of these condominium developments um there was a request by the developer to vacate the public rights into the street that Miss Halbach had mentioned
and the city did comply with that request that makes it a private road but the entrance onto that road uh is um from uh um Shortwood Drive or not Shorewood Drive, but >> what? >> Long Bridge Road.
>> Long Bridge Road. Thank you. Which is a public street. And so that's what we're talking about as far as the curb entrance to it. Um and uh so that curb entrance benefits both of the developments. Um and it is appropriate
to assess the benefits to both of the developments. Um, it's news to me that there is another uh entrance and that's involved in this project. Uh, so I guess I haven't looked at that and I can't give
an opinion as to whether or not uh the proposed improvements to that other entrance would benefit both developments or not. The roads within the development themselves are private roads um as is
common in a common interest community. These are both common interest communities or colloally perhaps condominium developments if you want to look at it like that. But the association is responsible for the maintenance of those roads and the improvement of those roads are not
public roads. But I have not looked at whether or not the uh all of the roads are usable by both of the developments.
>> So my understanding is that we do an assessment hearing after all this work's done later in the year. >> Correct. This is the this is the improvement hearing. So this would order the improvements and then we'd have a subsequent assessment hearing. So, >> so how can we move forward
um in your opinion? >> Mayor, you could still um pass the resolution ordering the improvements and it would proceed as normal and then we'd ultimately have the assessment hearing in which we'd have to sort this out. Um, I'm going to throw in
one more thing here, and Sean, correct me if I'm wrong, but last year we were going to do this um improvement and sent out notices to the HOA, I believe. Uh, just the HOA, that's a budding Longbridge Road. We had an
objection from the HOA saying, "Well, wait a second. These properties behind us also have benefit from that access." So this so we didn't do the we didn't do the project last year. So this year to cover all of our bases we sent out
notices uh to everyone in that area of the pending improvement and potential assessment. So um >> both developments >> both developments. So that was based upon the objection we received last year
from only notifying just the HOA that's a budding long bridge road. So, um I think our recommendation at this point would be still proceed with the improvements uh or the improvement as stated in the packet. >> And then what do we do about the
association questions? >> Well, ultimately u your honor, with all due respect to the association, um the legal issues between these two associations are not the province of the city to decide. So if they have
questions regarding their relative responsibilities visav each other, that is something that they should hire their own lawyers to give opinions on. And each development could have a different lawyer, but none of those would involve
the city or frankly the city's legal council. >> Okay. All right. Is there anyone else in the audience that wishes to speak to the issue? hearing none. That public hearing is closed and I would call on chairman's uh chairman Zean.
>> Okay. Moving ahead with that. The committee has reviewed this and we give consideration of the resolution ordering the improvements for the curb, gutter, concrete approaches by tuminous and sidewalks for 2026. Committee recommends an ISO move. >> Second. >> Motion's been made and seconded to adopt
a resolution ordering the improvement of the curb, gutter, concrete approaches, batuminous, and sidewalks for 2026. Discussion by the council. All in favor of the motion say I. >> I. >> Oppos. Motion carries. At this time,
I'll adjourn the regular meeting and call to order a public hearing to receive public comments on the issuance of an intoxicating liquor license and a Sunday license to Tito's Shorewood Pub LLC at 1743 Longbridge Road. And I would
call on uh liquor control committee chairman Sterns. >> Well, this is you need to add before I >> It's pretty pretty straightforward. Yes, it's a new license for new ownership at Tito Shorewood Pub LLC. >> Is there anyone in the audience that has any questions or wishes to make any
comments regarding that those licenses? Hearing none, that public hearing is closed. Mike. All right. Item 4. EI consideration to approving the issuance of an intoxicating liquor license and a Sunday license to Tito Shorewood Pub LLC
at 1743 Longbridge Road pursuant to their application and fees. Liquor and gambling control committee discussed this afternoon. Recommend approval and I so move. >> Second. >> Motion's been made and seconded to approve the issuance of an intoxicating
liquor license and a Sunday license to Tito Shorewood Pub. Discussion on the motion. All in favor of the motion say I. >> I. >> Oppos. Motion carries. >> At this time, I'll adjourn the regular meeting and call to order a public hearing to receive public comments on
the establishment of municipal development district number one, an establishment of tax increment finance district 1-1, the Lincoln Apartments. Larry, do you want to introduce anything with this or >> behold? >> It'll be me today. >> Okay.
>> Thank you, mayor and councel. Um today I am asking for a resolution establishing a municipal de development district number one and adopting a development program estab establishing tax increment financing district number one-1 the redevelopment of the Lincoln school. Um
and within that authorizing an inner fund loan. Um so with that today we are going to go over a little bit of what that municipal district number one looks like and then also the um the tiff itself. Um, we do have uh Todd with Ellers here to kind of go over that
piece of the municipal district as that will be a change and how we structure it moving forward. >> Okay, I'm going to call on Todd Hagen from Ellers's Public Finance Advisors. Todd, do you mind coming up to the mic? >> Yep.
>> That probably work better. >> Great. Um, thank you, uh, mayor, council members, uh, Todd Hagen from Ellers and Associates. uh from Minneapolis. Thanks for the easy drive up to DL today. Everything's good. Um so we had um so
I'm your public finance adviser in economic development um and all tax increment matters. So we did um u put together a schedule um to get this um to get to the public hearing tonight. Um we
did u go through all the statutory requirements. Uh we notified the county commissioner um and we also uh asked for a waiver uh of the 30-day notification uh to them to kind of speed things along um for the
project because the developer uh needs this sort of um package together uh with their bank financing to get the project uh together to to to make that all feasible. Um then we went through and notified the county um and the school
district for their comments on the fiscal and economic implications uh of the of the tax increment plan. Um I don't think we received any comments from those folks, but they can certainly attend the hearing tonight. um went through and with the planning commission
again to approve the uh municipal development district and I'll talk about um the changes that we've made there um in the city uh to kind of streamline this process a little bit. Um and also uh we did uh publish the notice right in
the paper with the map of the location of the project as well and the invitation to come to the public hearing here tonight. Uh we did involve the uh DLDA, the development authority in um adopting the program and plan and sort of recommending it to you folks um prior
to tonight. And then tonight we've got the public hearing um on the approval of the development district and the TIFF plan. Um typically we also approve the development agreement or the financing development agreement tonight as well, but we're still working on it um with
the uh with the developer. So um so the things that have kind of um this is a renovation expansion of the vacant Lincoln school right into approximately 35 unit market rate apartment building with underground parking um on Willow Street East in the city. Um so the
process that Hope had talked about here a little bit that's a little bit different and you can see we've started over with the numbering process of TIFF districts. We're only at one- right now. Um, so it's kind of nice to kind of we're winding back the clock because um, what we've done in the past was
establish a project area uh, for every tiff district that's cerminous or the same boundaries of each tax increment district. And um, we're actually trying to simplify that process a little bit um, which is pretty standard process in
most cities uh, to operate uh, within more of a municipal development district than a redevelopment um, project area. So, by establishing tiff districts inside of that one municipal development district, um that'll be the whole city.
Um and then we'll have the development authority be more of a recommending um body for the city council. Um and what this does is allows for pooling of tax increment uh dollars um across the city and to eliminate the need to hold that
additional public hearing um by the development authority. There used to be two public hearings in this process. So, this eliminates the one hearing um which speeds things along a little bit more if needed. Um um but the planning commission in this case um they'll not
have to meet on it on any future tax increment financing district if you don't want if we don't need them to. Um but they still needed to review this municipal development district and make the comp plan finding just this one time. So um before every time we
establish a a municipal development district which is kind of the spending district uh we had to involve the planning commission every time and now we just have this is kind of a oneandone for for them right now as far as the statutory requirements. So we are streamlining the process. Uh and um
basically the development program is similar to a redevelopment plan that's more um sort of um that that sort of went along with more of the development authority than the city. So this is really the city's um larger
district and it's it's your tiff district basically now too. So, um, but internally the city can still operate these, uh, the TIFF administration how they like and how they've done it before if if they so choose. Um, but so this,
uh, it being a whole city basically in the development program, um, you uh, which is a which is really kind of a public purpose doctrine, so to speak. If you kind of look at it and just reading kind of some of the um the um things the
city would achieve and the objectives you would achieve uh in the program itself um is pretty standard um findings here. Promoting and securing and securing the prompt uh development of property in the development district.
Promoting and securing additional employment opportunities within the district. securing the increase in value of property subject to taxation uh within the within the city and securing the construction and providing money for payment of cost of public
improvements within the district. And um also allows for each tax increment district to be created within uh the city basically within the broad um within the broad boundaries of the development district. So, lot of verbiage here, but um it is kind of more
of a streamline process. Um we've done a couple districts with you folks and it just seemed like uh now is a time to since hope is new uh on this, it might be the time to kind of change things around a little bit. Um, and I think you give you a little bit more flexibility
um with uh with being able to spend uh some of the tax increment uh within the whole city or if the legislature uh wants to put some adopt some uh incentives like they've done before and economic downturns that now we have a
little bit more of an opportunity to participate in those types of uh legislations where uh we really couldn't before because each tax increment district was kind of a oneanddone. uh concept. So that's what I've got for you folks. >> So,
>> all right. Thank you, Todd. Is there anyone in the audience that has any questions regarding the establishment of municipal development district number one and the establishment of tax increment finance district 1-1? Any questions? Anyone make want to make
any comments? >> Good evening. if you would state your name and address for us, please. >> Thank you. >> Um Chelsea Mankey. I am at 509 and a half Northshore Drive. >> Okay. >> And I'm the developer uh that Todd was
talking about with Circle North Properties uh of Detroit Lakes. So, I'm just going to give you a brief overview of the Lincoln uh apartments and the need for the tip district. So, it's uh the old school. Uh I'm sure many of you
have been in it at some point in the last couple of decades. Uh we plan for it to be a 35 unit apartment development. Uh eight units would be in the renovated uh school. 27 would be in in an attached new building. Uh there
would be underground parking with 35 spaces. Indoor activity court. So, you would think pickle ball, basketball, you could run crushers, whatever you'd like to do. Uh, no age restrictions, so all ages are welcome. Uh, this development
offers a unique housing opportunity in Detroit Lakes that we don't currently have in a central location, walkable to hospitals, restaurants, the park, at the lake. Um, and I also want to note that our plan complies with our current
zoning of uh that district as well. So, we wouldn't be applying for anything outside of this. Uh, and then just a note about why do we need the TIF? Why are we applying for this TIF district? The project um is just not feasible um fiscally. It
has an 8-year negative cash flow projection without the TIFF support. Um so that is why we are applying for that. Uh and I also wanted to um make notice that this is a very much a local development project. We're we're local
here. Um we want to use a local builder with Ledgestone um at a local lender with Midwest. Um we have a local broker. So um and we live here and uh so we're uh excited about the opportunity. >> Okay. Thank you. >> Yeah. Thank you. Is there anyone else in
the audience that wishes to make any comments? Hearing none, that public hearing is closed and I'll call on Chairwoman Spry. Thank you. Um, the community development committee um considered this and uh
unanimously recommends that the council consider uh approving a resolution establishing a development district number one and adopting the development program. Therefore, establishing tax increment financing district number one-1 within development district number
one and adopting the tax increment financing plan therefore and authorizing an interfund loan. >> Second. >> I so move. >> Second. >> Motion has been made and seconded and I won't read the whole motion again. >> It might be the longest
>> discussion by the council. >> I've got one question. Uh how many year tiff is going to be? >> Will that be recognized in the development agreement in the future? >> Yes. Once the development agreement comes forth that's when we'll >> Okay. That'll come out finalized. Yep.
>> Okay. You don't have any ideas of what you think it might be at this time or >> not yet at this time. We're still finalizing some of those numbers. >> Okay. Thank you. Further discussion by the council. >> I do have one question just to clarify. Um, so this this municipal development
district is the city of Detroit Lakes within the boundaries of the city of Detroit Lakes and if and when we expand from our current boundaries, this flows with that. Correct. It follows we don't have to do new actions
for different boundaries. Okay. >> Um, and it's effectively doing three things. creating the the development district approving the tiff district 1-1 and what was the other thing I saw oh
and authorizing inter fund loan. So >> I just I just want to clarify that had a good understanding before I vote. Thank you. >> Any further discussion by the council? >> I think this is a really good move to help streamline things for our city. So I'm please vote for it. >> Okay.
All in favor of the motion say I. >> I. >> Oppos. Motion carries. >> I'm going to take uh item 5A and 5B in the community development committee and then I'll >> uh probably jump around and open it up
for the public forum after that. So with that, I'm going to call on Chairwoman Spry for 5 A and 5B. >> Thank you. Um items 5A and 5B are related to uh first resoning. um of a uh
from RA agriculture residence district to B3 auto oriented business district at 1686 Randolph Road. And item B is consideration to a resolution approving a conditional use permit to allow sales for motorized vehicles or trailers at
that same location of 1686 Randolph Road. My understanding is this matter was tabled at our March meeting with the request for project 412 to come in and clarify some questions that the council had had. So I would invite can I invite project 412 to come and
>> Sure. >> share that. >> You can. Yeah. >> So Amy, if you just identify yourself and >> good good evening mayor and council. I'm Amy Sterns with Project 412 uh based here in Detroit Lakes and we are working
on developing uh that parcel of land as part of Ortonstone Gardens which will eventually be a public park and well currently is operating as a public park and so we have requested that we could reszone so that we could build a retail center in that area. I did bring along a
map of the of the lot of the land. Um, and so the area we're talking about is right in here where the currently this was the the farmstead area where there was a house. Uh, the barn is still there. And so where the house is, we are just requesting to have that reszone so
we could build a small uh retail center. It's about 24 by 40. >> Good. Thank you. >> Any questions? >> Amy, what uh what do the neighbors say about what are they saying about this project to you? >> Oh, they're very excited. Um, we've
heard just positivity all around. People are out there walking all the time. They're so grateful that we're developing the land as a public park and and a space for all rather than what it could have been, which could have been apartments or or housing of some sort. >> Okay.
>> All right. Thank you. >> Thank you. >> So, did we we didn't get a motion yet, did we? >> Okay. >> It's always fun with me at the table here. Um the uh community development committee did uh hear from Amy and her
organization and uh would uh recommend that the council consider uh consideration to a second reading and adoption of ordinance 549 reszoning from RA agricultural residence district to B3 autooriented business district at 1686
Randolph Road and I so move >> second. Motion's been made and seconded to give second reading and adopt ordinance 549 per the motion. >> Discussion by the council.
This will require six votes. All in favor of the motion say I. >> I. >> Opposed. The motion carries. >> Item 5B is consideration to a resolution approving a conditional use permit to allow sales for motorized vehicles or trailers at 1686 Randolph Road. Uh the
CDC uh reviewed this and recommends that the council uh adopt this and I so move. >> Second. >> Motion has been made and seconded to adopt a resolution approving a conditional use permit to allow sales from motorized vehicles or trailers at
1686 Randolph Road. Discussion on the motion. >> All in favor of the motion say I. >> I opposed. The motion carries. Item 5 C is consideration to a resolution approving a non-conforming use expansion permit to allow construction of a second
story addition to a home with a 1-oot side setback at 222 Willow Street East. Um, homeowner Amy Angberg. The CDC uh reviewed this as well and recommend the council approve and I so move.
>> Second. Motion has been made and seconded to adopt a resolution approving a nonconforming use expansion permit at 222 Willow Street East. Discussion on the motion. All in favor of the motion say I. >> I opposed.
>> Before you before you proceed, I'm going to jump to some other stuff. >> I apologize. >> Okay. Opposed. Motion carries. >> So with that, I'm not sure how many of you people signed up to talk about the Veterans Park. I suspect a fair amount because I
either know most of you or know who you are. So, what I'm going to do is I'm going to do this kind of in two stages because I know there's at least one person that wants to speak to the council about something else. And so
before we start with these u public forum segments, I just want to mention that we do have some rules for these uh some rules of decorum for these public participation in council meetings. And there's 25 rules. I'm not going to read them all,
>> but I'm going to make a couple points of emphasis. And one is if you wish to speak, raise your hand. I'll call on you. Uh then come to the podium. We want your name, address, and the subject of your comments. Please make all your comments directed
to me as the chairman. And I'm not going to allow any comments regarding city employees or city council members. Any requests you make for action by the city council will be referred to our city staff or the appropriate council committee for future consideration.
And there will be no absolutely no dialogue between commenters and city staff or city council. So, please be aware of those rules and I would open it up and I I'll do a second segment for the veterans park, but is there anyone who
wishes to speak that's on the list? Um, I know we have one of our sheriff's candidates this evening that wishes to speak. So, if now would be the time and if you would introduce yourself
and your and your address, please. >> Good evening, mayor, council members. Uh, my name is Luke Swurry. I live at County Highway 32 Detroit Lakes. Um, and I have announced that I'm running for Becker County Sheriff and I'm here this evening just to introduce myself to you
all and uh just kind of explain why I'm running for sheriff. though. So, I would bring 27 years of law enforcement experience and training to this position. I started my career as a part-time officer with the Parkers Prairie Police Department in Honorill County back in 1999.
My service citizens of Becker County started in the year 2000 when I was hired as a full-time officer with the Frzy Police Department. I worked for the Frzy Police Department as three years as an officer and in 2003 I was promoted to the position of police chief. I was police chief with the city
of Frzy for three and a half years supervising a department of one full-time and three part-time officers. After almost three and a half years as a police chief, I was then hired as a deputy sheriff with the Becker County Sheriff's Office in 2006. So, for the
last 20 years, I've worked with the sheriff's office, and I've held a position as a patrol deputy, boat, water, and recreational deputy, 12 years as an investigator, and the last two years as lieutenant, and also the deputy emergency manager. My responsibilities have included
keeping our roads, lakes, and trails safe, responding to calls for service throughout the county, investigating numerous serious and felony level crimes, and working alongside the command staff to ensure the sheriff's office upholds the principles of unfairness, integrity, and
professionalism. My experience across multiple positions has given me the strong skill set I have today, which include budget management, accountable leadership, and advanced knowledge in policies and procedures.
Through his positions in the past 26 years, I've established positive working relationships with law enforcement personnel in Becker County and also the surrounding areas. I'm running for Becker County Sheriff because the citizens of Becker County deserve strong, fair, and accountable
law enforcement leadership. I have shown through my knowledge, training, and experience that I can lead the sheriff's office with integrity, trust, and respect. As sheriff, I'll be committed to ensuring that all Sheriff's Office staff receive the advanced training, modern
equipment, and leadership support that they need to succeed. ensuring that we are prepared for the evolving challenges facing law enforcement today. A sheriff's office that is professional, proactive, and deeply committed to serving every member of our community.
I will also be committed to strengthening community partnerships through positive interactions at community events and community engagement activities, building trust and legitimacy so the public will contact our office with information and concerns. Public safety comes from working
together, and we need the public to be our extra eyes and ears. Transparency, accountability, and open communication will be top priorities. I want to continue to build the partnerships with our local, state, and federal agencies to work together to keep our community safe. I am committed
to listen, to lead with integrity, and to serve every member in this county with fairness and respect. working together to keep Becker County safe for you and your family. Thank you. >> Thank you. >> Yeah. >> Is there anyone else in the audience
that has something they want to talk about other than the Veterans Park? Okay. If not, then I'm going to jump to item 6A on the agenda. And based on the
discussion yesterday at our public works committee, I don't believe there is going to be any action. and it was just a discussion item yesterday. So, I just thought I'd let you know that in advance. And with that, I read all the rules of our uh the quorum for public
participation, but I'm if we have all these people speak, we're going to be here for a long time. So, I'm going to restrict your comments to one minute. So, if you wish to speak, you can raise your hand and come up and I'll give you one minute. David,
will you time this run? >> Yes. Okay, good evening. Uh Dave Nyson, 1175 Village Lane, Detroit Lakes, as the regional commander for the disabled veterans is the main reason I came here
tonight. Uh 20 years active duty military disabled veteran. I look to what's happening in the Veterans Memorial Park on a regular basis. I fully realize they have the right to
protest. The Constitution provides that right. But it is also extremely dis disrespectful to the individuals that gave their lives that served this country and that's why the park is there. Uh the the grounds
are being torn up just from the amount of people that are trampling on the grounds. They're up on the benches. They're just causing disruption to in my eyes a very sacred, honorable place to honor the veterans, the very veterans
that gave them the right to be able to protest. And basically, that's where I'm at. And as a side note, all the parking being used up by the individuals, the businesses there are being hurt from
what's happening. Thank you for your time. >> Thanks, Dave. David. Remember, we're trying to stick it to one minute here if we can. >> I'm David Stoman. I live at 1366 Southshore Drive and I'd like to give a
little story just so you understand where I'm coming from. And my story is in Christmas Day of 1967 at the time I was serving in the US Marine Corps and I was in service of in in U in the South
Vietnam. I remember that day sitting on a sandbag feasting on sea rations and cleaning my rifle. And at the same time back home, people were burning the American flag, burning their draft
cards. And I'm thinking to myself, that is just reprehensible. It was in that moment that I came to realize that that's what the Constitution is all about. It gives you
the right to demonstrate and uh do things that maybe are not appealing to other people. >> So, we're at about a minute. Dave, >> I'm sorry. >> We're we're at about a minute here. So, could you wrap it up? >> Okay.
the the rights of assembly and the rights of free speech are so important, very important and I think we cannot trample on them and you have to in the place where the flags honor the rights
of uh people to assemble is the appropriate place for people to make their assembly. Thank you. >> Okay. Thank you. Yes, sir. back over back here. >> Good evening, mayor and city council members. My name is Scott Hildy. I'm
from 41999 County Highway 56 Frzy. Uh, I know Detroit Lakes is the county seat and uh, a lot of the pavers in there were paid paid for by families in support of people who served. Uh, I just
feel it's not the proper place. There's people walking on grass. I took pictures. You can see where the paths are starting to show up. This is the 20 250th anniversary of our nation. The first thing you see coming into town. And I'm just going to read the regulations. While you have the right to
protest, the city can impose reasonable time, place, and manner restrictions. That's according to Frederickson and Byron and the ACLU of Minnesota. And I think everybody should have their right to free speech, but time, place, and manner should be taken into
consideration. This is not what it was designed for. >> Thank you very much. >> Okay. Thank you. We have one back here. Good evening. >> Hello. Sorry, I'm short. I always have this problem. Okay. My name is Angela
Johnson. I live at 102 Lake Avenue here in Detroit Lakes. I was born here and in March of 1994 at the age of 17, I signed on the dotted line and said, "I will support and defend the Constitution." And I took that very seriously. I mean, because if like
I don't know, being being a brown girl trying to get by in this world is very difficult. And so like that to meant that I had all of the same rights as everybody else. That I had the same right to ex I'm sorry, I had the same ability to exercise my rights and I
understand that people are having some hurt feelings right now um because they see it as disrespectful. But there's others of us on the other side. The vets are not in agreement on this. We have our own opinion that it is honorable to
protest on a veterans memorial because that's what they died for, right? That's what I went to war for. Three times I got deployed so that people could do that and now I have people telling me that they feel disrespected. Okay. >> And so they want to shut that down. I disagree with that. Thank you.
>> Thank you. >> Yes, ma'am. Good evening, mayor and board. I'm Sydney Almitt. I'm at 13650 County Highway 31 Frezy.
I am an Army veteran. I respectfully bring to your attention our Detroit Lakes Memorial Park, Veterans Memorial Park. This park is located at a on a very visible corner of Highway 10. I was
so proud of this community for honoring fallen military service members and veterans by putting this beautiful memorial at that location. I do understand that freedom of speech is allowed in public parks, but this is
a military memorial. It is a special place to show honor and gratitude to those who served this country. Lately, there have been loud and politically charged protests taking place at this memorial on a consistent
weekly basis. This memorial should be offlimits to all protests and rallies. It should only be used as a place to reflect on our military heroes. There are many other visible locations
in Detroit Lakes to protest and rally. I respectfully ask that no one be allowed to use our memorial park in this way. Thank you. >> Thank you. Anyone else wish to speak? That's why we kept it to one minute.
>> Good evening. >> Good evening, Mr. Mayor. Council, my name is Michael Newstead. I live on uh 1290 260th Avenue. I'm a disabled Vietnam vet, combat vet,
and uh I served in the military for 34 years. That uh park was designed to honor servicemen, not the people who sent the servicemen off to war.
And uh I have never seen anybody degrade or deface anything in that park. In fact, after every rally, we do a police call and all the garbage is picked up and and disposed of.
I I uh can't imagine that that could be disrespectful to American veterans. >> Thank you. >> Okay. Thank you. I saw more hands before. Yes, sir. >> Good evening, Mayor, City Council. Name's Tim Collins.
I live at 305 Park Street. I served in the Marine Corps. Uh, as many know, we stood for the Constitution. We fought for our rights. Freedom of speech, I have no problem in it. I agree with it. But like everybody is saying, that's military establishment. They should not
be able to allow protest on military hospitals anywhere like that. They should not be able to protest on sacred grounds. Would you want me to walk into a graveyard, stand in your sister, your mother, your grandfather,
and say, "Hey, this yard need to be mowed twice a week instead of once. Wouldn't that be disgraceful to your family?" You bet it would be. So, I suggest protest somewhere else. I'm not against it. I agree with protesting, but
not on militaryissued grounds. Thank you. >> Thank you. Anyone else? >> No, she's got more than a minute. >> Remember one minute now, please. As close as you can get. >> Kathy Coyle, 12197 Fern Beach Drive,
chairperson of Indivisible, the the organization that has been planning these um demonstrations. Uh and no kings day also involved the Lakes Area League of Women Voters and the Isaac Walton League. Uh one of the events that we had
there was after the shooting death of Renee Good in Minneapolis. Two ministers spoke at that ceremony. That's what happens in that park. It's not a bunch of rabble rousers that are
um defaming the park or defaming veterans. You see some of my friends that I've been sitting with. You've heard from some of them and others are sitting there waiting their turn. Uh veterans are very much a part of our demonstrations because they feel
strongly about what's going on in America and they want to defend democracy. So, and I will tell you some woman didn't believe me on Facebook, but when we very first started, the police chief
told me that that is the area that he preferred because we would be behind the fence. We would be protected from the traffic and perhaps the traffic would be protected from me. I don't know. I'm not going to go jump on their car. But
>> Kathy, we're well over we're well over a minute. >> We were recommended in a public public public park. Thank you. >> Thank you. I should remind everybody that if we get to the point where we're saying the same things over and over,
I'm going to probably shut things down. So, anyone else that has anything new to add? Celeste? Thank you, Mayor Celeste. Copy Willow Avenue West. I would just like to say a little bit about why we demonstrate every week. Um, so the current federal
administration has over 750 lawsuits filed against them, many of which have been successful. We are out there um asking for more dignity and respect for all Americans. And so I'd like that to be included in our narrative here as to why we spend our Saturdays, every one of
them, in the rain, cold, sh sun sunshine, what have you. Um, we're out there for our neighbors, for our community, for everyone in this room. Thank you. >> Okay. >> Over there, one to the left. >> Was there anyone else?
Yep. >> Yes, sir. Hello, mayor and city council. My name is Steven Oshmed. I live on 13650 County Highway 31 Frezy. I am an Army veteran of seven years. Got out of service as a
sergeant. I just want to say that the purpose of the veterans park is to act as a permanent tribute to area veterans who have made the ultimate sacrifice and protects their legacy. I feel it is not honoring veterans by allowing the
shenanigans that take place every week at this location. Thank you. >> Okay. So, I think we've probably heard it all tonight. Um, I know yesterday at our public works committee meeting, we did
have some discussion and um, I'd like to call on our city attorney at this time to just reiterate what your comments were yesterday to the committee if you would, Charlie. Certainly, mayor and councel, uh, you know, as we can tell
from the debate going on here, um, at the meeting that there is, um, certainly a disagreement among the populace or certain people in the populace as to what the purpose of this uh, park is. It
is, however, a public park. Um, and the people who are having these demonstrations are exercising their first amendment rights. uh to freedom of speech. And when under the first amendment people choose to do that, the
government in case in this case the city has a very limited very very limited right uh to uh do anything to interfere with the people's um right to peaceibly assemble and their right to free speech.
So we do have a public gathering ordinance. Uh I think there is a question mark as to whether the terms of that ordinance actually apply to this uh situation. Um and I would say that it probably does not. I think the ordinance
is generally written in a way that would be utilized for um something as a concert or those kind of things. not the um demonstration by some members of the public to exercise their free speech
rights. Um courts are very very restrictive uh in the ability of the government to um determine where people uh uh may exercise their first amendment rights and uh certainly very very
restrictive as to the government's ability to regulate the content of uh that speech. And so in my view, if the city were to uh you know, it's one thing to talk about things like parking, uh I
think if you look at the ordinance that we have, it's primarily one that even if it applies, uh is one that uh talks about um the city's ability to regulate things that would be otherwise nuisances. Uh so you can't have things
that are too loud. you can't have things that are parking in the wrong place. Uh those type of things. Uh contentneutral regulation and the exercise by this council to attempt to say that a certain
type of speech cannot occur in a certain type of public park, which is what this place is, is doomed uh to failure, doomed to a lawsuit, and a lawsuit that the city would not prevail in. So my recommendation uh to the council in this
matter is that people have the right to uh speak their peace. People have the right to exercise those rights in a public forum which is where this is and people have the right to peaceibly assemble. As near as I can recollect
from the conversations that I've had with Chief Todd, this demonstration is peaceful. Um, and so I don't think that there would be any ability of the city to actually regulate the uh the speech that's occurring.
>> Okay. Thank you. Um, Chairman Zean, anything further from the public works committee? Otherwise, we've got quite a bit more on the agenda to take care of this evening. So, >> uh, no, but as Charlie said that, you know, we've got all kinds of your mic
ideas on this. We did receive a letter from a James Hokesen who was a citizen on Highway 25 and he wrote this letter to us. Dear members of the members of the city council, I'm writing this to express my concerns regarding the ongoing use of the Veterans National
Park for organized protest. While I fully respect the constitutional right to free speech and peaceful assembly, I feel strongly that the Veterans Memorial Park is not appropriate location for this type of activity. This park was established as a place of honor and reflection of respect for men and women
who have served our country and many of whom have gave the ultimate sacrifice. These protests occur regularly every Saturday from 11 to 12 12:00. During this time, signs are being attached to the park's iron fence. Protesters uh aptly trying to engage the passing cars
by encouraging them to honk their horns. This creates not only disruption to the peaceful nature of the park, but also a potential safety concern. as obvious track drivers on on the nearby highway. Additionally, some of the messaging displayed is a negative toward our country and its leadership. In my view
that this distracts from the intended purpose and dignity of this memorial space. I'm a Vietnam veteran and like many, we hold this park in the deep respect. It is meant to a place where veterans and their families can reflect quietly and feel honor for their service
not a venue for political expression of or confrontation. Again, I respect individuals to express their views. However, I believe they are more appropriate public places within our community to have such activities. I respectfully ask you as a city council member to consider establishing uh
enforcing guidelines that preserve the purpose, safety, integrity of the veterans park. Thank you for your time and consideration and continue service to the community. Signed James Hawinson, US Navy, 1968 to 1971.
>> Okay. Thank you, Ron. Uh, with that, I'm gonna resume where we left off prior to these. >> I just one one second. >> Go ahead, Karen. I'm sorry. >> I'm sorry. That's okay. Um, I'm a US Army veteran and I'm just would like to make a recommendation to the right and
to the left in this town and a great community that both sides move your protest somewhere else to respect for that military members and for the business owners in town that are getting a lot of parking spaces taken away from them. There's plenty of places in this town that you can do a protest. I
suggest you guys take your protest on Highway 34 and put it over by the tech school. That's all I got to say. Thank you. >> Okay. All right. We really need to move on because we've got a ton of stuff to cover yet this evening. So, uh, with that, I'm going to go back to the
community development committee agenda and call on Chairwoman Spray. I think we're on 5D, aren't we? >> Yes, we are. >> Okay. Yeah. >> So, Wendy, could you hold on a minute? Chief, could you help folks that want to leave get out into the lobby
>> so we can continue >> and and you lost his side with P bathroom breaks. There's always that, isn't there? >> There is. >> And he's young. >> Least we have a quorum to continue. pretty much everybody.
>> You think they're all going to have a beer together? >> Wouldn't be bad. >> Okay. Well, I think we have somebody taking a >> That's okay. We have a >> quick break. Okay. Let's go ahead, Wendy. Okay. Go ahead. >> Um, item 5D is consideration to a
resolution approving a conditional use permit to integrate this parcel into the existing church campus to accommodate congregation growth at 900 Long View Drive, which is Lakes Area Vineyard Church. Um, my understanding is that uh
they're purchasing the land from Medivvan and wish to expand into it when and if necessary and that churches are allowed this conditional use in this district. Um the CDC reviewed uh this and unanimously recommend the uh council
adopt this resolution and I so move. >> Second. >> Motion's been made and seconded to adopt a resolution approving a conditional use permit for the Detroit Lakes Area Vineyard Church. Discussion on the motion. All in favor of the motion say I.
>> I opposed. The motion carries. Um item 5E, consideration to a resolution approving a variance to allow 26 parking spaces in in payment in lie of parking spaces at 100 Richwood Road, which is the United uh Savings Credit
Union and the property on the corner of Roosevelt >> Highway 34 and Richwood Road. >> Richwood Road. Oh Lord. Okay. Um the CDC uh reviewed this and uh recommend that the count the council approve this
resolution and I so move >> second. Motion's been made and seconded to adopt a resolution approving a variance for the United Savage Credit Union at 100 Richwood Road. Discussion. >> All in favor of the motion say I. >> I.
>> Opposed? Motion carries. >> Sorry I made you wait so long. Why don't you be here in case there's questions? >> Okay. Well, thank you. Thank you for coming. Yep. >> Anything else on the agenda, Wendy? >> No.
>> Okay. We're going to go back to the public works committee. Chairman Zean. >> Okay. Item 6B, consideration of request from the Recreational Repair LLC to remove no parking signs on Main Street West, formerly a Foster Cycle. I'm going
to ask Kelsey to give an update on this. Mayor and council, we had a request from the property owner. Um, what I call still it's foster cycle to me, but um it's recreational repair LLC is is the
business that's operating out of there. Uh, the property owner asked or to remove the no parking signs that are on um across the street from his business on Main Street. Um, to the best of our knowledge, that was
kind of a remnant from when Main Street used to go through there. Um, it it does narrow a little bit at the intersection. So, I think there was concern about firet truck traffic and stuff like that when that used to go through. Um, but really there we couldn't come up with
any reason why that no parking is still there today. Um, so that was really the request. His point was there's there's some commercial businesses across the street and since they can't park in front of those businesses, they park in front of his business. So that's why he's requesting the no parking signs be
removed. >> Okay, Mayor, >> I have a question about that. Uh, I just I drove that the other day and it feels like the center line is is purposefully not in the middle because uh to allow for parking on one. If they park on that
other side, they're they're going to have cars are going to have to go across the center line to get around those cars. So, I would just ask that perhaps it needs to be restriped. Um, and just take a look at that because it I think it will be problematic. But I'm not
saying we shouldn't allow it. I'm just saying that where the center line is um does prohibits a parking aisle. Does that make sense? >> Yep. >> Sean. Okay. >> Yep. >> Okay. Ron. >> Okay. The public works committee reviewed this and uh we go ahead with a
request to go ahead to remove the signs on Main Street uh uh west to remove the parking signs and I so move. >> Second. Motion's been made and seconded to remove the no parking signs on Main Street West. And Sean, will you take a look at that striping issue there?
>> Yes, mayor. >> Okay. >> All in favor of the motion, say I. >> I. >> I opposed. Motion carries. >> Next item, item C, consideration uh to approving the special event application with the Trent Lakes Chamber of Commerce for the cruise night. And I'm going to
call on John Pratt to give us a review of what we're going to do with all the construction we have down there. So, John. >> Yeah. Yeah, mayor and council. We've met with the uh cruise night folks uh a couple different times trying to figure out some plans for what to do with all the different construction projects that
are going to be happening down there. And we've come up with a plan to shift them uh this summer effectively over into portions of city park and things like that. And then after the project is done next year, we've got sort of a phase two game plan uh for them to
resume cruise night uh down on the beach. Albeit, you know, we have a narrow road when we're done. So, there's a little less space than what they used to have, but I think we've come up with a way to have them kind of extend partway up some of the side streets uh in a way that'll produce enough spaces.
So, everybody was happy. >> All right. Well, okay. Mayor the committee's review of this and we go ahead to approve the special event application for the T lakes chamber for the cruise nights which will be held on June 10th July 8th August 12th September 9th in the city park and committee
recommends an ISO move second >> motion's been made second to approve a special event application for the cruise nights this summer in the city park and I know uh alderwoman Bub Boltz intends to abstain from this vote. All in favor
of the motion say I. I I >> opposed. Motion carries. >> Next item is the consideration of approving the special event application for the Tourett lakes regional chamber of commerce for the weast shuttle from August 6th to 8th, 2026 at the arena committee review this and I make a re
recommendation we so move for that event. >> Second. >> Motion's been made and seconded to approve a special event application for the Detroit Lakes Regional Chamber of Commerce for the Wefest shuttle. And again, are you intending to abstain? All right. All in favor of the motion say I.
I opposed. Motion carries. >> Just for the record on that one, mayor. >> Yeah. >> I I know we've done this for years and the chamber has, but out of respect to the fairgrounds, can we make sure they're aware of it? I'm sure they are, but >> we do a letter we do a letter of understanding with with the fair grounds. >> Perfect. >> About this. So, yeah, very well aware
and supportive. >> Thank you. >> Okay, Ron. >> Okay, next item is the consideration resolution establishing Home Street and Furnish uh road as municipal state aid roads. call on John Pratt for that. >> Yeah. Mayor, council, item E and F are
basically the similar items or their go together here. So, every so often we make some changes to our uh municipal state aid system and which streets are designated as uh MSA routes. This has to do with the MSA funding that we get annually from the city. Um, short
version of the story is I wanted to get uh the Highway 10 West frontage road and what I still call the Home Street Extension designated as MSA routes simply because they're one of the some of the higher volume roads that we have in town, which is financially
advantageous to do. Uh, we've built up some mileage to do some of that. and to get the rest of the distance, uh I'm suggesting that we um revoke uh Corbett Road as a municipal state aid route. Um so between the mileage we had in the
bank and revoking Corbett Road, that gives us the mileage we need to get those designated. So any questions? >> Okay, Ron. >> Okay, the first one is sexy consideration resolution establish home streets and frontage road as their new municipal state aid roads in Detroit
Lakes. The committee recommends and I so move. >> Second. >> Motion's been made and seconded to adopt a resolution establishing home street and frontage road as municipal state aid streets. Discussion. >> All in favor of the motion say I. I. Opposed. Motion carries.
>> Next item is if consideration resolution revoking Corbett Road as a municipal state road committee recommends and I so move. Bill second. >> Motion's been made and seconded to adopt a resolution revoking Corbett Road from the municipal state aid street system.
Discussion on the motion. >> All in favor of the motion say I. >> I. >> Oppos. The motion carries. >> Okay. We have each of you have been given a couple new items in uh in your packet there. Uh I'm going to call on Sean to go over we have a special event
autism acceptance walk to Sean. >> Yes, mayor and councel. Uh that is a special event app that just came in. I have not spoke to the uh person that has applied for that, but we will have to make a little bit of a change. We're not we're not going to be able to get them
down to the beachwalk, but we'll have to stay on the north side of the road on the sidewalk. >> Okay. But you think we'll be able to go ahead and do it though? >> Yes. >> Okay. Very good. So the like to go ahead and make a motion we go ahead and approve this event for this coming weekend for autis autism acceptance walk
and I move >> second. >> Motion's been made and seconded to approve the public event for the autism >> what's it called again? >> Autism walk that they're going to have a acceptance walk. >> Acceptance walk. That's right. >> Yep.
>> All in favor of the motion say I. >> I motion carries. Okay, the next new item we have is also from Sean King and public works the director. We're going to be purchasing a air patch machine. And I'll call on you, Sean. Mayor and council, back in March of 2024, you
approved a purchase of a new air patch machine uh at a price of $168,912. In March of 2026, we canled that order because we still had not received it and we were not sure when we would receive it. So, we started looking at different
options and we came up with this option. It's a new air patch machine out of Swanson Equipment out of Fargo for 112,000. So, I'm seeking approval for that. >> Okay. The committee has reviewed this and uh had quite a savings from 168,000
2024 down to 112,000 today. And the committee recommends that we go ahead and allow uh Sean to go ahead and purchase this new machine. And I move second. Motion's been made and seconded to approve the purchase of an air patch machine for the public works department.
Discussion on the motion. All in favor of the motion say I. >> I opposed. Motion carries. >> Okay. And my last last item here is uh our engineering report. >> Mayor and council, things are starting to to ramp up here as we ran run into
construction season. So, um, nothing to report on Southwood Shore Estates. Just have a workhorse to put down there, uh, probably May or June before that gets completed. And if you didn't notice, we have a new water tower that, uh, got
hoisted up yesterday. So, uh, everything went good. It's in its final position there. And so, now crews will work on getting the ring beam and, uh, all the things that need to be done to hold it there permanently. get those completed, get the roof on, you know, and outside
of that, there's actually a lot of work to be done yet. It's just not a lot of work that anybody's going to notice. Uh we are a long ways away from be able to put water in it and put it to to use, but they'll crew will keep working on that over the next uh several months and by later this summer, we should be at a
point where we can commission it uh and move on. So, uh nothing to report with the H Heartland State Trail. Just need to finish a couple things up there and we can get that off the list. uh Westlake Drive phase three and the beach. Uh both phase one for the the
road road project and the beach project are both underway. We've closed the first phase of Westlake Drive from uh Minnesota to South Washington. Uh crews are going to start removals uh on that here shortly and get things moving
there. Uh they are underway on the phase one of the beach and just as a reminder phase one of the beach is that replacement of the the beach walk uh down between the sand and the turf. So, end to end, they'll remove that, get the new one poured, and then get any
improvements that are south of that uh between the the new walk and the W's edge, get those done uh hopefully by the end of May, which then kind of reopens uh the beach other than small little pockets that we'll be blocking off as as
time goes on. So, we're underway. Um I should mention we did have a there was a few council there. We did have a public pre-construction meeting last Wednesday. Uh, a few people showed up for that. Just trying to get the word out um on when the project was going to get
underway. So, uh, DMR Legacy Grant, nothing to report there. Sherwood Drive, just need to do some turf restoration and a few other minor things again probably in the next month or two. Uh, 270th Avenue, I think we've uh, talked
thoroughly about that tonight. Then View Estates contractors starting to talk about returning to that project. Just waiting for a little more frost to get out of the ground and then they'll uh start in on the street construction on that uh get that project wrapped up. Uh
again, Rosman Avenue, I think we've covered that thoroughly tonight and nothing to report on the north side project at this point. So that's it. >> Okay. Thank you, John. At this time, I'd like to go ahead and uh uh make a motion to accept the city engineers report. And
there's so move. >> Second. >> Motion's been made and seconded to accept the city engineers monthly project report. Discussion. >> All in favor of the motion say I. >> I. Oppos. Motion carries. >> I I I did want to say though that John also told us that the city of Detroit
Lakes now has approximately 187 miles to take care of. So, we got a lot of roads to take care of and approximately 22 to 25 of those miles are state aid roads. Okay, I think we're up to the finance committee. >> Actually, we pulled six I off the
consent agenda earlier tonight, hours ago. >> Mayor, >> I forgot. >> Sorry, >> Mayor, you're correct. Uh, we pulled that off the consent agenda. Staff's recommending that we table this to May. >> Without objection, we'll table item 6 I
until our May meeting. >> That's fine. >> Sorry. Go ahead with the finance. >> Finance. >> I know I'm all frazzled. Sorry. Uh 7A, consideration to approving a donation policy. I'm going to turn this over to Mr. Clem.
Mayor and Council, in your packet is a draft donation policy. Uh something that was discussed at the finance committee. Um we used the schools kind of naming rights/ um sponsorship policy as the template. Of course, we had to modify
that to make it work for our use. Um, again, I think it's pretty straightforward. Provides some uh kind of guidelines on how to proceed with uh any type of uh naming rights or or fundraising that involves really any city building. So, this is going to be
inclusive of, you know, things that uh um city staff is directly in charge of, but also our management agreements. So things like the community center, uh Detroit Mountain, the country club, um gymnastics, all those things that are
also city- owned facilities provides a um kind of a base limit of $100,000, limits the term to 10 years. And then we basically have some outs that the council can deviate from the policy as they want or as needed. Um again, pretty
straightforward, pretty basic. um happy ask answering questions. So, >> thank you. If this was discussed at finance uh committee earlier today with a unanimous recommendation, uh we all thought it was kind of a good business uh to get into uh bring this policy to
light. Uh so, I'm moving forward. >> Second. >> Motion's been made, seconded to approve a donation policy. Discussion. >> I have a question or comment. >> Go ahead. Um, when I was looking at the agenda and it said donation policy, I thought it was a policy about
requirements how we as a city can make donations or receive donations. >> And then you open it up and it says naming rights. So, is it a naming rights policy or a donations policy? >> It's naming rights. I mean, donations, mayor and council, um,
this really dictates really just about larger things. We're putting people's names on things. Um, it doesn't change. Uh, we have a later in the agenda, we have someone who's given $5,000. Statute requires the council to always accept donations. So, that doesn't
change because that's a statutory requirement, but this really uh affects things where we're putting names on things. >> So, is it more properly called a naming rights policy or a donation policy? or is it part of our donation policy that's
going to be >> Charlie? Do you want you want to shed some >> I think that some of the tweaking of the language that I added to it was a donation recognition. So really what this is is a policy relating to recognition of donations. So you could call that naming but it isn't
necessarily naming. You know it might be a name on a plaque or some other recognition that a donor would get. >> Thank you. >> All right. I >> do we have a >> feels misleading.
>> We have a mo. Did we vote? >> That was like five minutes ago. How you expect me to remember? >> A second. Motion a second, but we have not voted. For discussion. >> Thank you for helping me out. You guys, all in favor of the motion say I. I.
Opposed. The motion carries. >> Thank you, your honor. Item 7B, consideration to approving a memorandum of understanding with ASME. Uh this is allowing public works to go to four 10-hour days uh through the summer months. This is year three of doing
this. Mr. King is going to document uh make sure this is um favorable for the city to make sure we're getting as much work done as we are was discussed at finance this morning uh excuse me this afternoon with a positive recommendation move this forward. So I so move >> second. Motion's been made and seconded
to approve a memorandum of understanding with askme. Discussion on the motion. All in favor of the motion say I. >> I. Opposed. Motion carries. >> That's all your honor. >> Okay. We're to the public safety committee. Chairman Dolman. >> Thanks your honor. Uh 8A consideration
approving a resolution accepting a donation for the fire department. Uh BTD has given us $5,000 for equipment. So I still move. >> Second. Motion's been made and seconded to approve a resolution accepting a
$5,000 donation from BD BD BTD for the fire department. Discussion. All in favor of the motion say I. >> I. Opposed. Motion carries. Aaron, anything else more further? >> Not nothing, your honor. >> Okay, we're to the liquor and gambling
control committee. Chairman Sterns, I think we added an item. Yes, Mr. Mayor. We added item 9H and that is uh for the annual special event liquor application for Sapphire uh doing business or it's Northwoods Rec LLC. Uh they are the one
that provides liquor services for the Detroit Lakes Community and Cultural Center. So, uh liquor and gambling control committee meeting discussed it earlier and we recommend approval of that application and I so move. >> Second. >> Okay. Motion has been made and seconded
to approve a special event liquor application for Sapphire. Discussion. All in favor of the motion say I. >> I. Motion carries. >> And also Mike, do you have anything to bring forward from the public utilities? Public utilities met this morning. We
have uh a consideration to accepting bids for the generation project fuel system and awarding the contract to Journey Construction. Uh public utilities discussed uh the uh bids. There was only one bid received. Uh the estimate, the original estimate was going to be around 231,500, but it did
come in a little bit higher with Jouri being the only one to uh put a submit a bid, but they are the ones doing the equalization project, working on the equalization project for E EQ2 and uh they're doing a good job on that. Uh so
we felt good um you know, moving forward even though there was only one bid and I so move for approval. Seconded. >> Motion's been made and seconded to accept the bids for the generation project fuel system and awarding that contract to Journey Construction. Discussion.
>> All in favor of the motion say I. >> I. Opposed. The motion carries. >> Mr. Mayor, can I throw in one more thing while I still have my PC hat on? Uh this morning uh uh general manager uh Roberts, sorry, it has been a long day. Uh Vernell, let's just say Vernell uh
pointed out that the public utilities uh received recognition from the American public power association. They do a every year three years they do a review and they give designations to public utilities and uh again uh Detroit Lakes public utilities receive the top
designation which is the diamond level. Um and that's for excellence in reliability, safety, workforce development and system improvement. And I will again state that we're very fortunate to have the public utilities that we do have. So, thanks. >> Exactly. >> Congratulations. Thank you.
>> Okay. Um, under my agenda items, there's a couple of proclamations that I'm going to make and one will be at about 10:00 on Arbor Day and we're going to have this event at the public works building. And uh
we'll start out with the proclamation and then Sean, do you want to mention that tree planting that is being planned or Kelsey? >> We're both kind of neck deep in this thing. So go ahead, Sean. >> Yes, mayor and council. So we for a we
had a relief grant where we were able to have a 100 trees that we plan on planting in uh public spaces boulevards primarily and we had a sign up for that and I believe we ended up with about 73 that signed up for the free tree program
and uh yes May 2nd I know Kelsey's been out looking for volunteers and uh we're going to plant them on May 2nd public works will go out we'll do the locates and we'll actually auger the holes um with an augur we have on the front of
our skid steer. And then the groups will go out and plant the trees. They'll stake the trees and put uh we're using a mulch ring instead of uh actual mulch. And then we'll give each land owner um a little pamphlet that'll show them how to care for that tree and make sure they
water it so it stays alive. >> Okay. So Sean, you still have trees available if somebody would like to have one in their boulevard then? >> We do. Yes. >> And who would they get a hold of if they want to have one of those trees? >> Helm call public works and we will get get them taken care of.
>> Okay. Thank you. >> Okay. And these are these are a little bit larger trees, too. They're not just the little 12in ones, right? >> Correct. Most of them are going to be 1 in to inch and a half diameter trees. >> Okay. And Kelsey, do we do we have a
need for more people to help plant? >> Yes, we're trying to get uh 10 teams of three individuals each. So simple math, right? If we had 10 teams, 100 trees, each person, each team goes out and plants 10 trees is the plan. So yes, uh we're trying to get those teams put
together. And again, at city hall, we got to sign up for that as well. >> So, and that's for the public to come in and volunteer. >> Yeah. I mean, ideally, we're looking for teams. So, it's just from a coordination standpoint because each team needs to have a truck and rakes and shovels and
those type of things. But yeah, >> Wendy, did I hear a question? You asked it for me. >> Okay. All right. So, that'll be Arbor Day. I'm also going to proclaim uh May 7th as day of prayer in Detroit Lakes.
Uh I would like to recommend the appointment of Hope Williams to the Community Foundation Board to replace Amy Olsen's seat. And I would entertain a motion. >> Second. >> Motion's been made and seconded to appoint Hope Williams to the community foundation board. Discussion. All in
favor of the motion say I. >> I. opposed. Motion carries. I would like to recommend the name of Aaron Dolman from the council to sit on the Detroit Mountain Recreation Board uh to fill the seat vacated by Alderman Drainy. And I
would recommend that we approve uh Aaron. >> So move. >> Second. >> All in favor of the motion say I. >> I opposed. Motion carries. I think maybe two to nothing. No, it passed by a majority. So,
I have asked Lynn and Christine about re uh being reappointed to the DIRA board and I have not heard back from either one of those. So, I hope to have those recommendations at our May meeting. I would also like to recommend to the council that we reappoint Jackie Buboltz
to the West Central Initiative Economic Development District Board. >> So, move Second >> has been made and seconded to >> uh reappoint Jackie to the West Central Economic Development District Board and I assume you're going to abstain. >> I will do that. >> All right. All
>> All in favor of the motion say I >> opposed. Motion carries. >> Uh some information and announcements. The Becker County Assessor has notified the city of the border review will be held on April 23rd
at 9:30 a.m. and we have a committee of alderman Zean, Alderman Bokei, myself, and also Alderman Drainy. And that'll be held in the committee room here at city hall at 9:30 on April
23rd. the the balance of the joint governance meeting dates are listed and the balance of the 2026 city council meetings are listed. Is there any additional city staff items that we need to address? U mayor and council, just
two upcoming meeting dates. So, Tuesday, April 28th, we're looking at having a council work session at 4:00. So, hopefully that's on your calendars. >> Okay. >> Um and then summer conferences. um
choosing not to go to the league's annual conference in June, but I do plan on going to the Coalition of Greater Minnesota City summer conference July 22nd to 24th in New Alm. So, if you are interested in attending that, please let
Carrie know. And my understanding is uh we want to get our rooms early for that. So, let us know. You ever meet the old mayor down in New Alm that used to like to bring the happy tapper up to the Herman the German hill
and it was quite a deal. But anyway, anything else from city staff? >> More of a story of that. >> Herman the German story. >> Craig, anything else? >> I just want to say thanks to Bernell. Good job with public utilities and getting that award. >> Thank you, >> Aaron. >> Thanks, your honor. Uh, congratulations.
>> Thank you, >> Wendy. I don't have anything, but thank you for all your service and work and congratulations. >> Okay, Ron, I >> want to say thanks to John Pratt. He's done a lot of work getting everything lined up on all these streets and beaches and you name it and and uh and his sidekick that's with with Ben was
with him. Those two have done a great job of getting us ready for all this summer. >> Going to be a busy one. Jackie, >> I would just commend John Pratt and his team for the website that you um put together. It is it is really good. It's
very informative, user friendly. Um, so we are putting it out there in all the ways we can through through the chamber and other channels. And I was just going to say, thank you, mayor, for running a very well-run meeting under strenuous circumstances.
>> I don't know about that, but you're welcome. So, John was telling me about the the website and so if you go on the city of Detroit Lakes website and then you click on the icon for the project, the road project and the beach project, it's all there and
>> Yep. >> That's where announcements will go if things are being changed or whatever. Right. >> Okay. >> Correct. Yep. That'll be the best updated information. >> Uh just thank you to all the constituents that were here earlier. Uh whether you're pro or against, it was good just to see passion from everybody
showing up tonight. So, thank you. light for now. For all the people that I tell you do tell that you do such a wonderful job, my apologies for forgetting your name is electricity. >> We'll go home to noon. >> After all that, the only thing I can say
is I echo all of that. >> Okay. >> You could just call him Sparky. >> Yeah. Right. The business of this council has come to a conclusion. The meeting's adjourned.