[Music] okay so to start with uh we're going to start with the agenda would somebody like to make an approval for our regular agenda for the night's meeting so moved got a motion is there a second got a second all in favor with
the motion to say I I oppose that motion carries moving on to the Cent agenda all items with an aster are considered to be a routine by the city council will we enacted by one motion there will be no separate discussion on these items unless a council member or citizen so
request at which the event will be moved to from the joural order of bus and considered separately in the normal uh sequence of the agenda there's a motion accept the consent vice mayor I would ask that um item 6m be removed from the
consent agenda and moved to a vote and I will Rec recuse myself from that vote as is chamber business okay item six is going to be moved and Jackie recus herself any other items make a motion to approve second a motion got a motion a second all in
favor say I I oppos that motion carries moving on to the minutes uh minutes approval for minutes of regular council meeting on January 14th and the city council work session on February 6 there motion to approve that so moved second
got a motion second all in favor say I I oppos that motion motion carries we're going to move on to um item 4A this is the eav has a presentation tonight for the city council and we're going to ask um Dave D and Jason BRZ please come
forward I'll just ask [Laughter] da the okay well and once again I'll try and do the reader digest version so I can get quite wordy uh we are happy to
announce that we have another $225,000 check to present to the city for the handic capable dock system met with Kelsey and Sean earlier today to put a a
final plan to this dock uh we made some adjustments to it looking at cooperating hopefully with the city with some of their ventures in a fishing pier and those type of things so we're actually looking at pulling the fishing pier off
the end of ours to make it more accessible for someone to enter a boat or a pontoon or something of that nature and our monies would go to assist the city in putting a fishing pier out we're
also still looking at trying to get a handy capable swimming area and that part is still in a design phase this check brings the total dollar amount to I believe $96,000 that we've presented this
$25,000 came as a donation from the berry Foundation of which uh Jason has been working in depth with them and we're now out trying to seek matching grants or donations to that money so
I'll shut up at [Applause] you know thank you Sean um I like that it's morphed a little bit that we're going to have things in three different spaces because having just the dock putting all of it the kayaks and
everything on one dock is going to get awfully busy then you got fishing lines and everything so you know incorporating part with the fishing pier and part with the dock and the and then even over by the holiday in Access now we're going to have um kayak launches there so I think
this is great going be accessible you know throughout and I I think that's huge so thank you I'm going to have uh Matt Bokey to go ahead and make a motion accept that money then then I'm going to come down and receive it from you so I
thought I got to go receive it too you you go ahead mayor I'd like to make a motion to accept this $25,000 check uh on behalf of the DAV uh to help with the 88 doc system second got a motion second all in favor say I hi hi OS that motion
carries I'm going to come on down there thank you guys so much and there's going to be a lot of handicap people that are going to enjoy this and thank you for picture picture up at the back side two additional quick plugs oh yeah
the green bins that you see at the American Legion and at Noah's Furniture kitty corner from the BFW that is our major fundraiser we collect clothes out of those bins once a week we also have bins in New York Mills perm and freze Z
we make that run that brings us somewhere between 40 and 50,000 a year about 150,000 pounds of clothes that we pull out of those bins please bag it when you put it in there it's cold out and you're pulling out a piece at a time
uh the other item in the fall we have our our fall banquet sponsored by the BFW and uh it's a good time unfortunately you got to listen to me as the MC but we get through it so those are our two major fundraisers so please
help us where you can thank you thank you very much we have uh a couple of people audios that we're going to have come up and speak first so they don't have to wait all night so I'm going to turn it over to Mike Stern for items uh
6A thank you Mr vice mayor uh we have uh yesterday Public Works committee met and uh there was a discussion regarding organic material recycling and so today we have uh Steve sko and Ari de uh here
to speak on the uh composting few faces here I haven't seen for a while it's been a few years I'm Steve sco I'm the Environmental Services director for Bea County uh recently we got you can speak right in that mic so we can all hear you sure uh sorry about that recently we got a grant from the
mpca to start Organics a collection of Organics we're going to start composting or collecting them so they can be composted and really what our goal is is to reduce the amount of uh food organic waste going into the waste stream and we have a PowerPoint to
see uh Becker County has been searching over the years trying to figure out more ways to divert items out of the waste stream to minimize the amount that's going to uh either uh a resource recovery facility in perm or to landfills and so we generate
approximately in the County about 21,000 tons of garbage a year that's based on what we generated last year that we were we were sending off about 10 to 11,000 tons goes to perm get that's get is incinerated and the rest of it's going to a landfills as you can see these
numbers here and so our recycling program is when we first got into this a number of years ago grew quite rapidly when we went to single stream Recycling and and we got those blue bins that we scattered around the county since then it's kind of flattened
and we're looking for ways to increase that so we and as as you remove more things out of the waist stream of course then what you have there gets to be more condensed and so Organics is uh kind of one of those things that's kind of the next Pro thing to progress
too other counties around here have had some pilot projects where they've introduced this and we've we've taken some of the ideas that they've had and we're going to try to make that work here uh we have talked to
the city Lake Park and uh aabon and they're interested in starting this and I'm assuming that we'll probably move this over to uh frzy as well so right now in the county we divert about 10,000 tons a year through our
current programs and of course we're trying to expand that so you have the clicker here to go uh so this these are some of the things that we're going to talk about about 25% of our waist stream is Organics now of that you're not going to recover all this but we're hoping that we can get it
to between 5 and 10% of of of our waist stream eventually uh removed in the form of Organics and uh what this will do is initially and we'll I don't know if we'll talk about this a little bit later on too but initially when we roll this
out we we we'll use our current program that we have we have trucks that go and service our container system and uh we'll bring the stuff out to our landfill and we'll put it in trucks and we're going to send that to a permitted facility for composting if this grows
enough well then eventually we would build our own composting facility here at just north of Detroit Lakes so uh what's accepted I already gave you a handout that shows you all the things that can be composted really what you're talking about all types of fruits
vegetables uh food waste uh soiled containers um also eventually we'd like to get businesses to start using compostable uh food wear plates that
type of thing uh also your normal things like coffee ground anything that can that that can break down so we're planning on rolling this out this summer and uh we've already got the grant approved we just got to finish up
with the paperwork with npca and that's going to cover purchasing the items that we need for this it's going to be some containers it's going to be dumpsters it's going to be attachments that we're going to use on our trucks it's going to pay for the The Collection so we're not going to charge anything to people to use
this uh so we're going to have some free community drop off sites we talked about this in the committee meeting yesterday uh we have four public drop sites here in the city we could put them at four we weren't and we'll also have a drop site in the other
cities as well uh we're going to have a business pickup program where it'll be a prescription where our staff will go out and talk to businesses that are interested in doing this we'll provide the containers we'll provide the collection
Services um and also we'll try try to move this into the schools as well so that the public at the community drop off sites uh this will be a place where people hopefully when they're bringing their recyclables there they can bring their
food waste uh we're going to get we're going to purchase pales or bins along with compostable liners that they can put in there the idea being that when they bring their food waste there you just pick up the whole liner and drop it in there and we'll take it from there we're going to be doing the service
every week depending on how this rolls out this is our first time of course so uh if we need to service it twice a week then we can do that because it's not that far for us to travel and uh these trucks to do that the're planning on
building a shelter that we can put the the bins in and uh idea being that it'll help keep keep them snow and rain and that type of thing out of there as well the the business and school pickups
that that's something we're going to be reaching out to businesses here fairly soon uh with the idea that if you have a summer uh a business that's really based on tourism and uh summer usage hopefully we can get into them before summer
really takes hold so that they have a chance to maybe change their practices or work with them to to implement this uh let's see school pickups we did put
in the grant uh some funding to give them to buy the still tables or places where they can do the Sorting in the schools so any else gu on that I think that's about it does anybody have any questions we did have quite a bit of
discussion on this like you said here yesterday and uh and next month we're going to bring it back to the council for approval to go ahead with the program we had some questions that you're going to be answering for us and so we'll be set to go on that so storage and so forth but we appreciate your
presentation the work and and glad that you got the grant money sure thank you thanks for coming in thank you for coming tonight the next person U oh just question s do you want to come up front here uh we know that you're here today for a
special event application for the trail L Chamber of Commerce in your Art in the Park is going to be on Sunday July 27th is that correct correct and it's so what what time is the is your Park going to be open for this um the art and the park will run from 9:00 to 3: but we'll be
there at 5:30 in the morning to help with the vendors to check in and help them set up okay and then then we should be out of there by six o'clock at the latest okay very good and and as usually you've done a great job in the past I'm sure it'll continue on that so thank you
tonight for coming through on it I'm going to go ahead and uh have Mike Stern to go ahead and make a motion on that U okay so we have item 6m the consideration to approving a special event applicant application for the Detroit Lakes Regional Chamber of Commerce to have Art in the Park on July
27 2025 uh and I make a motion to approve second there's a motion a second any discussion if not I'll favor with the motion say I I opposing that motion carries and we'll see you at Art and
apart thank you very much than thank you okay let's uh let's move down to uh uh Community Development Committee and and I'll call on Wendy spry thank you vice mayor um pardon me item
5A um our uh committee discussed these items in uh 5A through C 5A is consideration to resolution setting a public hearing for the proposed vacation of the utility easement on Lots 11 and 12 of block 4 of the rearrangement of
Detroit lak's North Industrial Park first edition um I believe it's pretty straightforward and doing exactly what it says it's uh meant to do but Larry do you have anything you want to include uh this is a request to vacate
the utility easement between Lots 11 and 12 for Gooden company and we'll hear about that at the public hearing but basically they're buying two lots and they need to remove those utility so they can construct their building okay and that hearing would be set for
the March Council correct correct okay all right our committee reviewed this and were unanimous in moving forward and I so move that we passed the resolution second okay we have a motion a second for for consideration of the resolution setting a public hearing for proposed
vacation of utility easement on Lots 11 and 12 block four the re M DET TR Lakes North Industrial Park first addition for uh good and Company all in favor of the motion say I I I oppose that motion carries item 5B consideration to a
resolution setting a public hearing again for the proposed vacation of all drainage easements on lot one block one of Highland Estates at 1321 Highland Drive our committee reviewed this and our recommending setting the hearing and moving forward
and Larry do you have any additional information on that again it's a public hearing to eliminate those drainage easements that were approved on the original plat the project has changed and we will deal with the storm water drainage through our land disturbance permit and we won't need the drainage
easements that exist there now okay we have a motion in a second and uh this is for consideration to a resolution studying the public hearing for proposed vacation of all drainage ements lot one and Highland Drive States at 1320 Highland Drive is there any
discuss if not all in favor with motion say I I oppose that motion carries item 5 C is consideration to a resolution approving the preliminary plat of Marty's Acres at 2577 US Highway 10 our committee
reviewed this and I move that we move for that resolution second we have a motion and second consideration resolution approving a preliminary plan of uh March parties Acres at 2577 US Highway 10 uh we have a
motion in a second is there any discussion on this if not all in favor of the motion say I I oppose that motion carries anything else Wendy nothing further okay let's move on to Public Works and Mike Stern uh yes Mr vice mayor so we have item 6B uh
consideration to a resolution accepting a preliminary engineering report for Shorewood Drive and setting an improvement hearing for March 11 2020 at 5:00 p.m. yesterday the Public Works committee uh reviewed uh the preliminary engineering report uh for a full depth
Reclamation for shwood Drive which will be uh further discussed and open to the public for discussion on May 11 so uh I uh so move for approval Z we've got a motion a second for consideration of resolution accepting the preliminary engineer report for shwood drive and
setting an approval hearing on uh March 11th 2025 is there any discussion if not all in favor of the motion say I I opposed that motion carries next we have item 6C consideration to a resolution accepting
a preliminary engineering report for Southwood shores of state and setting an improvement hearing for March 11 2025 at 5:00 pm as well um the Public Works committee discussed uh got a chance to review the preliminary engineering report this is for the new development
south of Shorewood Drive or Southshore Drive um and so uh I so move for approval second we've got a motion a second this is for consideration to resolution accepting a preliminary engine report for South Shores Estates and setting
approved setting hearing for March 11 2025 at five o'clock uh we have a motion to second is there any discussion if not all in favor say I I opposed that motion carries uh next we have item 6D and uh after some uh further discussion with
the uh with the applicant uh events by Britney that one has uh been decided to be tabled at this time and so I make a motion to table second got a motion and second to table all in favor say I I
oppos that motions is uh okay to table um the next item 6E a consideration to approving a special event application for the homes theater to have the annual Street Fair on Washington Avenue on May 30th through 31st of 2025
um there was some additional discussion on this because uh Shan King was able to present some U calculations for some costs associated with blocking off Highway 10 um over the last couple years U the mot has elevated the requirements
for uh U blocking off that used to be people would just go pick up the cones afterwards can't that can't be done anymore so there added cost to that and uh because of that um the the committee discussed how to address that there there are basically two options um the
estimated cost for for the blocking off Highway 10 is about $1600 so if the street fair wants to bear that cost that can be left up to them otherwise if they um the alternative would be to allow traffic to
still flow down that short block of Washington Avenue between Highway 10 and Front Street and um uh Veterans Drive or and and then allow one of those side streets to have traffic flow so just to sum it up they either pay $1,600 roughly
a $1,600 fee to you know block it off completely or allow traffic flow down there so they would have to redo some of their uh footprint um you know on on one of those two side streets and allow traffic to be there so that would be one thing that they'd have to address but
we'd like to give them either option so they can move forward on it with you know accordingly so um so again consideration to approving a special event application for the homes theater to have the annual street fair in Washington Avenue May 30 through 31 uh 2025 um with either paying a an
estimated $1,600 fee uh for Highway 10 U blocking blocking off Highway 10 or to allow for traffic down Washington to U veterans veterans so I so move second got a motion a second and this for
consideration approving the special event for H theater to have an annual Street Fair at Washington Avenue for May 30 31st and and as Mike said uh we're going to give them a choice whether they want to spend the extra $1,600 charts that we're being charged or else not go
forward on the Front Street area so uh is there any discussion on that before we vote on this if not all in favor of that motion say I I I oppose that motion carries in okay and now we have item 6f this is a consideration of the authorization for a
request for proposals for construction management services and that and that yep yep yep all right Management Services for Washington Park Renovations and the uh committee discussed and we're tabling it that at this time okay very thank you and let's see for catching and look
is there anything else in that you have looks like you pretty well got it all covered then we do have to vote on T okay we have to vote on that so uh all in favor of that vote say I I oppose that motion carries do you have anything else then
the agenda item Kelsey did you have anything that you want to bring up that time on this or no we're just trying to figure out who who seconded that tabling I moved for approval uh for tabling who made the second we didn't have a second second I'll second it okay
we got a second we got eight of them okay there we got the second okay all right everybody okay pick anybody so looks like we've got everything on that then yes okay uh let's uh I'm looking down here let's move on to
finance Mr bokei thank your honor uh item 7A is a consideration to approving a pool use agreement with the dlccc and the school district uh Peter was here earlier dis discussing this from the CC uh they think it's a favorable agreement
uh Mr ramstead reviewed the contract brought it in line with all the other um special event appli would it's not a lease it's a what use agreement thank you very much uh everybody who's in favor of this was pass unanimously so I so move second okay we have a motion a
second this for consideration to approving a pool use agreement with the LCC in the school district uh we've got a motion second uh is there any discussion on this if not all in favor say I I I oppose that motion carries uh 7B consideration accepting a
dmra annual fund rais financial statement excuse me an independent accountant audit reports for year ending April 30th 2024 uh Tom unfortunately was not be a uh be able to with us tonight as he's home ill uh Kelsey did review these documents everything looked uh up
and up on that so I would uh move these for approval second got a motion the second and this for consideration accepting the dmra annual financial statement independent accountants audit report for the year ending April 30 2024 we have a motion to Second all in favor
of that motion say I I oppose that motion carries thank you item 7 C consideration to approving the American Legion campound rates for 2025 to give it a little bit of background on this the American Legion uh approached this in January with a uh recommended
increase of I want to say was $50 or $100 $1 January uh we asked them for more information uh to go and compare themselves to other campgrounds in the area uh they approached this again yesterday at the finance meeting excuse me just this afternoon at the finance
committee and uh they came back with a recommendation of $100 again uh did more homework compare compared that there was a lot of discussion at this uh what the committee unanimously uh landed on was a increase of $200 for the
25-year uh as well as kelc and City staff to meet with the legion campground to discuss their CIP plan and what that would look like uh like I said it was unanimous recommendation to increase at $200 for 2025 and ISO move second got a motion a second and this for consideration approving the American
Legion Campground rate for 2025 is a two $200 increase for the for this coming year is there any discussion on this just a question it's a $100 um for each seasonal site the smaller older Lots would increase diff I
mean the increase is still 200 per per seasonal per Seas okay all right thank you yep okay so all in favor say I I I oppose that motion carries a uh item 7D consideration to resolution and
approving accepting the offer from M mpfa uh to purchase a general obligation water Revenue note Series 2025a in the original aggregate principal out of 9, 88349 providing for its issuance and authorization of execution of the bond
in project loan agreement to dumb this down what it is is the loan for the new water tower uh for that $9 million the interest rate is 2.28 one uh so I would highly recommend that we approve this at that great interest rate uh it was unanimously approved at finance
committee and I so moved second got a motion the second to to approve the the financing of 9,883 495 at an interest rate of 2.28 one interest rate and I don't think anybody's going to vote against that so
all in favor of the motion say I I oppose that motion carries uh item 7e consideration to an authorization request for proposal for architectural Design Services of Pavilion kelse I'm going to hand this over to you please um vice mayor and councel uh this was
emailed out earlier today I do have hard copies too if you'd like a copy um this is a similar process like we did for the police department so we're requesting proposals from qualifying firms to provide architectural and Design Services uh related to The Pavilion
project the deadline for uh the proposals is March 21st uh so once we receive the proposals we'll review them uh narrow them down to a list of uh kind of f list to interview U then we'll interview those and um have Council take
action the timeline that I have in there is Maybe by May uh make a selection again maybe a bit of an agressive schedule but that's the current plan this was discussed at finance committee we were all in un unanimous approval with this uh so I move second
we've got a motion second for consider consideration for the authorization of request for proposal for architectural design service for the Pavilion in their city park this is part of that local option sales tax that is approved for $17.3 million so is there any discussion on that we've got a motion in a second
all in favor say I I oppose that motion carries thank you uh item 7f consideration to resolution amending the 2025 budget uh we noticed with the budget that we approved in December there was some numbers omitted there on the uh Revenue side uh we counted our
Auditors who suggested we do a cons a resolution amending the 2025 budget um the overall numbers for the budget does not change this was just errors of entries that were now added in the backside so Heidi anything else to add
no that pretty much sums it up it was just a clerical clerical error on my end to um inadvertently omit some Revenue figures in one of our funds they are however accounted for in our Levy and elsewhere in the budget so sort of a
formality to make the budget reflect our intentions so to stay on the right side of the Auditors we thought this was the best approach we discussed as a finance committee uh everybody was in agreement with this and I so move second got a motion and second and this is for consideration resolution amending the
2025 budget is there any discussion if not all in favor say I I oppose that motion carries it's all your vice mayor okay let's move on to uh public uh safety Aaron Dalman thanks your honor
item 8A consideration to a resolution adopting the Becker County Hazard mitigation plan uh we discussed this we all unanimous agreed and I still move second got a motion the second for consideration of resolution adopting the
burer county has a mitigation plan U is there any discussion if not all in favor say I I I oppose that motion carries up let's go on to liquor then Mike yes uh vice mayor the liquor gambling control committee met at 4 o'clock and we have no action items but we did have a uh
discussion regarding a letter that was presented to us by Michael Mund um it was in the packet but uh so everyone in the council has had a chance to review it uh the the big part of his request is that he he would like us to reconsider how we have our ordinances structured at
this point and uh although uh we all have a general feeling of uh you know we we we feel for his H issue uh we didn't feel as a collective group uh from the committee that it was worth uh revisiting the ordinances at this time
especially with a lot of unknowns that are out there even at the state level so uh again no action item but uh just we did discuss it and you know we'll keep uh we'll remain aware of of the ordinances as they how they are affected
by the state okay thank you for that report on the discussion is there anything else that you have nothing else okay let's go on to item 10 do you have anything for Public Utilities nothing there sir okay and ryell can you maybe give us an update how we're coming on that water tower
sure the cold weather slowed them down a little bit but as soon as it warms back up they're going to continue on the foundations uh all the pilings are in they were're going to fill the pilings with concrete then they'll come back and start doing the underground concrete work get that built up so hopefully that'll be above ground before spring
actually gets here and then they start working on the column start going up with it so I would anticipate by early summer we'll start see an upward mob upward movement on that water tower okay thank you very much for that update okay let's go over to the mayor's agenda we have a item 8 consideration
the appointment of Ron Z to the Joint planning board for the uh initial term is there a motion and a second got a motion second all in favor of that motion say I I oppose that motion carries and then likewise on Item B consideration of appointment of Wendy's
PR to the Joint planning board for the initial term so moved second we got a motion second all in favor say I I oppos that motion Carri uh item C we've got consideration of reappointment of Mark bki to the tourism
Bureau Mr bery has completed the term of vacated by resed lipot uh which expired on March 31st and is eligible to be apped for his first term I need a motion to appoint him so moved got a motion is a second second got a second all in
favor of that motion say I I oppose that motion carries uh let's go down to item e uh consideration the reappointment of LZ Foster Anderson to the Planning Commission Miss fos Anderson has completed her second term which expired on March 31st and is eligible to reappoint it for the third term moved we
got a motion is there a second second we got a motion second all in favor say I I opposed that motion carries your honor you missed item 5D uh that one has been postponed uh postponed for now it'll be back U next month okay thank you still
got still thinking about joining let's see what else is coming coming up here um want to call on um the city administrator vice mayor and Council yeah just uh under kind of information announcements um again we had our work
session last Thursday talking about West Lake Drive phase three and some of the beachfront improvements uh we're looking at March 4th to have a public open house uh be a very similar presentation to what uh the council probably saw last Thursday uh the plan is to start at 5 o'
um if you haven't uh participated in one our open houses before usually what we do is we put up some exhibits on the walls uh we have people come in kind of meander around have some informal discussion and then we settle in we do a presentation and then we provide uh
opportunity for questions and feedback that usually kind of concludes the evening so um as of right now March 4th at 5 o'clock is the plan uh the other thing under 14a uh just want to recognize that the city
um we had to renew our bicycle friendly Community status and we once again were awarded the bronze level certificate for that U Mark champ in our office put a lot of work into that it's it's it's a trying to pick my words carefully it's
a really long uist robust application and uh Mark did a good job putting it all together and everyone had a chip in Sean Larry uh the city engineer all had put information into it and he assembled it and got our
bronze level renewed so okay thank you anybody else Miss City staff want to say anything okay and is there any citizens in the a audience that like to speak if not looks like we're coming to the end here so uh Jay you have anything no I'm good
sir nope okay mat I one thing for Mr King any update on poles and holes or polar Fest or activities uh vice mayor and councel no no updates um I did hear they did have a successful poles and holes um but no all the events
have been going off really well and uh now we're looking forward to the polar plunge and providing them some uh barricades and cones for that event perfect nothing else your honor Jackie no nothing okay I want to see that we had a lot of stuff until to this past
weekend and we had group 412 they had their flying Kates down there by the Pion on Sunday and of course the curling Arena was pretty busy out there on Friday Saturday and Sunday at 28 teams in town curling and I even got to see a couple sweepers uh uh and so we ever
can't have a janitor working some night here because they got sick we've got two sweepers with that we could use for sweeping here because I hear that word sweep all night there so it was interesting but it was very good entertainment but I want to see um we have a lot of activities coming up for
the rest of winter here too we've got the polar plunge and if you want to get a hold of the boys and girls club they're looking for they need a few more people to take the plunge and they'd love to hear from yeah so with that uh this meeting is adour and thank you for coming
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