over here. Sorry. >> Okay, we'll go to item two of the agendas. Is there a motion to approve the regular uh agenda at this time? >> So moved. >> Got a motion. Is there a second? >> Second. >> Got a second. >> And Mr. Mayor, could I add uh item 6M to
that? the lead abatement at Washington Ballpark. >> Okay, 6M is added. Any other additions? Okay, we have 6M down. With that, is there a motion to go ahead and uh approve both of these? Say I
>> I >> opposed. That motion carries. At this time, we'll do the consent agenda. All items with asterisks are considered to be routine by the city council and will be enacted with one motion. There will be no separate discussion on these items unless a council member or citizen
request that in which event the item will be removed from the general order of business and considered separately in a normal sequence of agenda. Is there any changes on the consent agenda? >> Mr. Vice Mayor, I'd like to remove item 6i from the consent agenda and move it to the agenda.
>> Okay, we've got a motion to go ahead and add another item 6i to the consent agenda. Is there any >> to remove it from the consent agenda? move it to the regular >> and put it in the regular. >> Correct. Is there any other removals? >> Okay. So, with that change, is there a
motion to go to go ahead and uh with that consent agenda? >> So moved. >> Second. >> Second. Second. All in favor say I. >> I. >> Oppose. That motion carries. At this time, we'll look at the minutes from the last meeting on January 13. Is there a motion to approve the minutes as
presented? >> So move. >> Second. >> Is there a second? Okay. Any additions? If not, say I. I. >> Opposed. >> That motion carries. Okay. At this time, we're going to uh have a swearing an oath for our new volunteer firefighter.
And I'm going to go down and do that right now. Our new lady firefighter is is Kelly Label. I like to introduce her tonight. And uh Chief Hans's been doing a lot of recruiting. He had to go all the way down to Mississippi to find this.
We have her here in Minnesota. So at this time, Kelly, just go along with me here. And uh so at this time, uh say your name. I >> I label. Do you promise I will humbly serve all customers?
>> I promise I will humbly serve all customers >> with the urgent response to their crisis. >> with the urgent response to their crisis. >> With compassion, sincerity, and concern. >> with compassion, sincerity, and concern. >> Patience, guidance, and respect.
>> Patience, guidance, and respect. I promise that I will at all times >> I promise that I will at all times >> conduct myself in a manner that reflects positively >> I will conduct myself in a manner that reflects positively >> on the fire department
>> and the city of Detroit Lakes >> on the fire department and the city of Detroit Lakes. >> Finally, I promise to follow the policies of the fire department. >> Finally, I promise to follow the policies of the fire department. Uh, also I will uphold the laws of the state
and nation. >> Also, I will uphold the laws of the state and nation. >> And the ordinance of the city of Detroit Lakes. >> And the ordinance of the city of Detroit Lakes. >> And I will faithfully discharge my duties. >> And I will faithfully discharge my duties
>> to the best of my abilities. To my best of my abilities. So help me God. >> to the best of my abilities. So help me God. >> Let's give a warm welcome to our news fight. couple words. I can never >> Well, you know, we have a lot of things
happening here in Detroit Lakes and we have a a brand new person uh working for our city now and I'm going to call on Kelsey Clem to introduce that person. >> Yes, Mayor and Councel. uh pleased to introduce Hope Williams who is our new economic development director. Um Hope,
do you want to give a quick introduction >> speech? >> I mean, I suppose Hope Williams, the new economic development director, um started yesterday, so today's day two and I decided it would be fun to come to a city council meeting and meet all of you. Um really excited to serve the
community. I'm excited to work with our businesses and developers and really kind of focus on the growth of overall overall the city of Detroit Lakesum and economic prosperity. So excited to be here. If you have any questions, definitely always available for questions. Not sure if you guys have my contact information, but you can
definitely feel free, you know, giving that out to whoever you may be having conversations with. >> Thank you. >> Welcome. >> Okay. Well, thank you very much. Well, welcome and we're glad you're part of our city now. We're looking forward to working with you. At this time, I'm going to go to item
5C. And when do you want to Sure. >> Go with that one. >> Yes. Um 5C is consideration to a resolution approving a variance to allow 26 parking spaces instead of the required 36 spaces for construction of a
credit union and a coffee shop at 100 Richwood Road. Um Kelsey, would you like to review it for the council and then I'll move on? >> Yes. So, um, mayor and councel, uh, as Wendy explained, the request was for a
variance for to put in 26 parking spaces rather than the required 36 parking spaces. Uh, in your packet is the resolution that would approve the variance. And I just want to note, you know, under the conclusion of law is basically the findings for making the
basis of the of the variance. Um, I can certainly read that off if you would like. Okay, if you would. >> Okay. Um, so first is the variance is in harmony with the purpose and intent of the ordinance. The 26 parking spaces are adequate for the proposed businesses
based upon applicants experience in other locations. The proposed parking is adequate as the coffee shop and credit union consists mostly of drive-through traffic and a public parking lot is located nearby with additional parking spaces. The variance is consistent with the comprehensive plan. The
comprehensive plan identifies this area as commercial. The proposed use is consistent both with the comprehensive plan and the B3 zoning district. The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance. The proposed project is consistent with the current use of the area and is
consistent with the current B3 zoning district. A shared parking agreement will provide a safer environment for attendees at larger events at the Boys and Girls Club. The plight of the land owner is due to circumstances unique to the property and not created by the landowner. The property is unique with its
topographical challenges as it sits on a hill with some large existing trees on the property. The variance would allow trees to remain and limit the amount of excavation and retaining walls needed on the site. Proposed site plan with 26 spaces provides an efficient use of space and functionality. A city park and
parking lot is located adjacent to the property. Lastly, the variance will maintain will maintain the central character locality. I think there's a typo there. The property is zone B3 and has been a commercial use. It's been a car wash for
many years. The project is a significant redevelopment of existing vacant blighted commercial property. The credit union and coffee shop will maintain the business character of this locality and provide another service business in the area in this area of the city. The planning commission had a public hearing
on this. There was uh no other uh public input provided. Uh planning commission unanimously recommended approval of the variance with uh variance to allow 26 parking spaces with a payment of $5,000 in lie of the parking spaces with one
condition and that is the applicant provide an easement to the city to provide public parking for events at Crover Park in the Boys and Girls Club of Detroit Lakes prior to the issuance of the variance. >> Hey, thank you Kelsey. >> Thank you. Uh the community development committee did review this uh yesterday
and we unanimously unanimously recommend the council approve the var uh the variance the resolution as Kelsey stated. >> Second. >> We have a motion and a second. Uh we have the president of uh of the United Savings Credit Union with us tonight. If
if you'd like his name is uh uh uh Jim Schaebau. if you like to come up to the podium and u you can probably tell us a little more about your project. We're especially interested in how this going to all work in with your coffee shop, too. >> Well, we we are still looking for that
coffee shop owner, but um we do have a I have experience with the same type of layout in the Fargo area. We uh I helped build the Capital Credit Union that's located on Veterans and 32nd in Fargo with a coffee shop and it works out
great. Um never had any parking issues there. Um and I know Kelsey's been a great help with me figuring out how many parking spaces are required down here. And uh if if we were building this in Fargo with their layout of their parking
spaces, we would need 21. So, it's uh we we think we'll be totally fine. Again, most of us have our phone in our pocket where we can get all of our bank information and deposit checks, so people don't come there as often
anymore. And and the coffee shop is going to be mostly drive-thru as as it is, too. So, we we would like to leave as many trees as we can rather than putting parking spaces in that might not be used. And again, we're going to have
26 spaces now that the Boys and Girls Club can use when they have overflow so that they don't have to go across 34 to I think they were using a church parking lot for for their overflow parking. And I mean, most of their events are going to be outside of our regular working
hours or on the weekend and in the evenings. Um, they're they're going to be free to use that. We're going to put that in the easement. So, we're we love to work with the the community. We're we're h certainly happy to be here. We've been here since 2019. If any of you don't know where our current branch
is, we're down there by Holiday Inn where the new >> um in the strip mall there where the new um lake access was put in. >> Pizza Ranch is probably the closest thing that everybody knows where where we're at. We're right there. So, we're happy to be here. Excited about the
possibility of, you know, coming in here and putting our credit union flag in the ground permanently. So, >> okay. Well, thank you for coming tonight and and thank you for your new building coming to Detroit at Lakes Tooth. >> All right. >> Very very much appreciated. Well, we have a motion in a second. And so this a consideration for the resolution the
approving the variance to allow 26 parking uh instead of the regular 36 space for construction of the new credit union coffee shop at 100 Richwood Road, United Savings Credit Union. All in favor of the motion say I. >> Opposing that motion carries.
>> Go back to our regular agenda here. Um, at this time we're going to adjourn our regular meeting for a public hearing. Uh, item B, a public hearing to receive public comments on the north side street and utility improvement. I'll call on John Pratt to give us information on
that. Didn't like this. There we go. Uh, vice mayor and councel, um, we have a public hearing uh, for the north side uh, utility and street reconstruction project that we're just getting underway with. Um, so sort of
per usual, one of the first steps is a is a public hearing. This one comes pretty early. We're not looking at building this project for a number of years now, but uh, we are pursuing some funding uh, to help assist with the project and condition of applying for that funding is we have a public
hearing. So you'll get to see this more than once through the the c the duration of the project development. Um so again pretty typical that we start off these projects with a public hearing. Uh we have to do it like I said for uh funding
purposes and also for any project that involves special assessments required to hold these. So we'll go over some of the existing conditions and project need and uh proposed improvements as we see them right now. um focus on a little bit of the costs, the funding, the assessments,
and where we're heading in terms of construction. And there'll be a period for question and comments at the end. Uh big project. So, best way I can describe this is, you know, this is the bulk of the the streets and utilities kind of in
that northeast quadrant of the core part of the community, uh between Highway 10 and Highway 34 and Washington to Roosevelts. It's about 38 blocks of street utilities, which is a pretty big project. We have had this in our capital
improvement plan now, uh, listed as a a series of separate projects, but we're currently looking at consolidating that into one larger project. Um, mostly here in response to ongoing utility issues, poor street
conditions, uh, things of that nature. Uh the theme of this whole thing you'll you'll see is just we have a lot of very old infrastructure up there. Um that's the shortest way to state it. So I said we added to the CIP the council authorized the prep of the preliminary engineering report and facility plan
earlier this fall. Um we've completed that tonight. Um we need that for to apply for some funding. Um after this we would proceed with the final design probably over the course of of 2026.
um and then determine construction dates after that time which will largely be dependent on on some of the funding. Again, um existing conditions for sewer. Lots and lots of old uh what's called VCP or clay tile pipe. We don't have
good records of when this stuff was put in. The best we can kind of uh put together here is somewhere in the 20s or 30s. So, we're looking at infrastructure that's pushing up towards 100 years old. Uh there is a a few areas with some newer PVC mains installed somewhere in
the 70s. We'll evaluate that a little bit further during uh the final design with some televising. Uh we have a number of manholes that are block and brick that are are effectively failing in place. They're sort of collapsing upon themselves. Um public works has
been working to hold those together for the past couple years here. Uh it's just well beyond its life. Um really the same can be say uh said with the water system. Uh it's almost all cast iron pipe. Some smaller stuff into the 4 inch size which is nothing that we would use
today. It's mostly four to to 8 in up there right now. Uh same time frame probably pushing up on 100 years. Um pipe of this age. This material very prone to to breaks and failures. So the upside is we do have actually really
good fire flow and pressure within the system up there. So, we're not facing any of those sorts of issues. It's just simply the age of the system. Um, storm water probably not as prominent of a of an issue up there. Um, a variety of different pipe sizes and different types
of pipe. Uh, there are some some spots we have some tougher pipe, but by and large, this isn't necessarily the focus. We do actually have some storm water treatment up there in a lot of locations. There's about three different ponds that storm water is ultimately discharged to and then eventually kind
of makes its way to the Pelican River. Um so not any real overly significant hydraulic or capacity issues per se. Um limited number of inlets where we maybe get some localized flooding for short periods after some heavier events, but
that's about it. Uh the streets and sidewalks, the streets are in tough shape by and large. if you've drove up there. Um there's not too many of them that are in very good condition. They are all pretty low volume streets. Uh we don't have counts on them. They're not part of our state aid system, but we
would estimate most of them to be less than 700 vehicles per day. In some cases, quite a bit less than that. Uh street widths are kind of all over the place. Anywhere from 28 to 40 feet. Curbon gutter, uh on street parking. Most of the streets, the the majority of
them are kind of in that area of 36 feet wide, but they do vary. Um, again, not a lot of good information on the age, but probably in that 40 to 50 years u old range at least. Um, again, a lot of different uh deficiencies starting to
show up, getting beyond the point of what Sean can do with with routine maintenance and things like that. Sidewalks, uh, also just kind of all over the board. There's generally sidewalks or a sidewalk network through here. Uh some of those sidewalks just stop mid block. Some streets don't have
them. Some streets do. Just kind of a of a mixed bag. Um they're of course of an age that they don't meet current ADA standards. So, so I have to state this. We have to consider alternatives. In this case,
it's pretty straightforward. I mean, sure, we could do nothing. That's not going to fix any of the issues. You could look at doing trenchless replacement methods like directional drilling and pipe bursting and lining and things like that. That's not real practical in this case. It's more expensive and better um better method if
we're trying to preserve the street surface which we're not. So that really just leaves us with our traditional open cut remove and replace method. Um proposed sewer improvements pretty straightforward. just replace the sewer with PVC mains and pre-cast concrete
manholes. Uh there is a trunk sewer that runs through this area and kind of meanders through this area that kind of serves what I would call the the further reaching northeast quadrant of town. So you could think up in the north industrial park area and things like that. So, we do have our eye on that and
we'll probably do some further analysis um to determine if that trunk sewer is large enough for future considerations. Uh in all likelihood, I I won't be surprised if we upsize that just a bit more for future growth and planning. Um we'll replace service laterals like
usual from the main out to the edge of the right of way, cleanouts at the edge of the ride ofway. Anything beyond the edge of that right of way uh to the house would be um the property owner's option to replace I would say at their cost
water man uh very similar for the most part I think we'll end up with uh 6 to 8 in PVC mains like I said we have pretty good fire flow and pressure through the area so I don't see a huge need to do a bunch of upsizing um new valves and hydrants we are at least tentatively
looking at adding a transmission line uh through on Central Street. And that's really not for the necessarily for the benefit of this area, but it would help some adjacent areas and also help some areas where we think we might have some growth. It would provide us another kind
of backbone to our water system. Uh connecting a couple other larger mains on Roosevelt and Washington. So, uh same story on the service laterals. We're placed from the main to the edge of the ride ofway. um property owner responsible for replacement beyond the
right of way storm sewer. That's really something we have to to figure out as we get further into final design, but we'll likely have to replace uh most if not all of the storm sewer simply because it's usually one of the shallower um utilities and to get to the other stuff. We got to get
that out of the way. So, for the most part, I would expect us removing and replacing uh pretty much with inind um with sanitary sewer uh streets. what we're planning right now and this will certainly take a little bit more discussion with staff
and and maybe some public input. Uh looking to try to unify things a little bit and you know most of the streets are 36 up there like I said which in our view is is probably a pretty uh applicable or um appropriate width for that volume of roadway. Still generally
allows for on street parking where you have low traffic volumes, not a lot of head-to-head traffic. Um, so I think that's what we're targeting in most locations with the exception of kind of the western blocks. As you start to approach Washington, we'd widen those out to 44, which is a little more
conducive for uh more routine on street parking with with more head-to-head traffic. So, we'll widen them out in that west block, but everything else we're kind of planning on 36, which depending on where you're at up there, could be a little little increase in width or it could be a little decrease
in width. Um, sidewalks also going to take a little bit more discussion. It's kind of like I said, just a really mixed bag of where sidewalks are at. um when we're doing a large project kind of in the know district I think we'd like to look at
you know picking a direction meaning plan on a sidewalk on one side of the street um on all streets and simply pick a side that makes sense you know all of them on the north side on east west roads or the west side on north south roads things like that but you know for
purposes of the report and cost estimating at this point we're just assuming one sidewalk on one side of the road turf boulevard between the street and the sidewalk. Um gives us an opportunity to plant some boulevard trees and things like that.
So costs, we are looking at a pretty large price tag for this one. Um again looking at about 38 blocks. So um project cost of over $15 million. We are casting that forward to um a future date
here because we know this is going to be probably a couple years out. So right now based on where things are trending that's what we're projecting. Uh obviously that'll take uh some further refinement but funding and financing. So it will be a
combination of things as per usual. uh city utility funds, general tax levy, special assessments to adjacent property owners, and like I said, we are pursuing uh some funding assistance through Minnesota Public Facilities Authority, which could come in the form of
lowinterest loans um and or grant funds. Um the grant funds is something we'll certainly pursue, but there's there's no guarantee that we'll be that we'll qualify for those, but we're going to find out. We have in the past been successful with that at times. Um
assessable costs are determined in accordance with the city's special assessment policy and what that says for this type of project is um the city utility funds that'd be the sewer and water funds. They assume 100% of the sewer and water main replacement
um which is a fairly recent change to the policy that used to go part of that used to go into the assessable column. Uh we've since really adjusted uh utility rates. So those utility funds are absorbing that cost rather than being uh assessed. Service laterals are
still assessed to the benefiting property. So they pay for their individual service lateral. Uh storm water cost is paid by the um stormwater utility fund. Street reconstruction is essentially a 5050 split between the city and special
assessments. It's 50% of a standard residential street for a residential property and that's a 36 foot wide 5-tonon street. If we do do anything wider in a residential area or heavier, uh the city would assume that cost. Uh
the caveat being in commercial areas where we have commercial properties, they would pay um there is no oversizing. they pay for that larger street or that heavier street simply because that's usually they're the ones generating the need for that
uh sidewalk 25% is assessed to residential properties and 50% to commercial properties. So when you bake those project costs down using all of that this is how it shakes out. Um you got about $11 million being picked up by
the city and about four million uh being assessed. And so that's just over 20 a little over 25% of the project cost being assessed. So I mean the city is picking up nearly threequarters of that. I just stress that because that's a
comment we commonly receive is you know the city should pay for more of this. Well the city is paying the city tax base as a whole and utility users as a whole are paying for about 75% of the project cost.
So then we spread that that $4 million of accessessible cost out in accordance with the city's assessment policy in general that those those cost categories are divided by the available uh accessible footage to determine a rate per foot or in the case of service
laterals a rate per each service lateral. Um accessessible footage is a little challenging sometimes to understand. A rectangular interior lot is pretty straightforward. It's just the dimension of the side that's abudding the improvements. If you have a 50 foot
wide lot, you're not a corner lot. Your assessable footage is that width. It's 50 ft or 100 ft or whatever your width might be. Corner lots are a little more um complex. You're assessed for either side that's budding the improvement. So,
if your side lot is improved, you're assessed for that. If your front of your your lot is assessed, you are or improved, you're assessed for that. front's considered the small side. So, you're assessed for that small side footage plus half of the longer side
that would be considered your side lot up to 150 ft. If you happen to have more than 150 ft, uh you're assessed that in addition to that that half of 150. So, uh irregular shaped lots, we we look and try to assign an average dimension. We
don't have a lot of those up there. Everything's pretty uh straight and boxy, if you will, up there. Like I mentioned, service laterals are done on an each basis. So this is how the assessments would shake out based on everything we know right now. Um street and sidewalk
assessment be about $115 at front foot. Uh for residential properties about $150 a foot for commercial. Sewer services are just a little over $4,000 a piece. Water services about 5,500 each. So, a residential 50-ft residential lot, which
there are a lot of 50-foot type lots up there. 50 to 75 foot is probably the most prominent size lot. Um, you're looking at $15,000 for a 50-ft lot. Uh, about $18,000 for a residential and then
you can see the commercial lots there are a bit more because those higher rates. Uh, 100 foot lot for residential push up over 20,000. Where do we go here? Um, assuming we move ahead sort of what do I say?
Expeditially. Expeditiously, we would hold an assessment hearing in the spring of 27. So about a year from now after we take bids and then the assessments would be levied starting in 2028 um at least for a portion of the project
because we're probably going to build this over two years. So we might have to stagger the assessments. Haven't quite worked through that just yet, but it' be a 20-year term. Uh, again, I want to stress that the schedule's a little unknown at this point. This would be the
most aggressive schedule, having us build the project over the summer of 27 and 28, but depending on how the funding works out, state legislature and and bonding and all sorts of things like that, um, it's maybe more likely that we
would see this project happen in 28. and 29. With that, I'd take any questions. >> Okay. Thanks, John. Uh, this is a public hearing. Is anybody in the audience have any questions or comments for John in
regards to this uh project? Uh, like John said, this is going to probably be one of the largest projects in the north side in decades. Uh, taking in over 38 blocks between Washington Avenue and Roosevelt. And um the good news is is
that the city share is going to be 11,34,000 estimated out of a 15,465,000 project, but it's still a lot of money to pay out. So is anybody have any questions or comments? It doesn't look
like it. So uh council, do they have any questions for Mr. Pratt on this project? >> Does look like So Mike, I'll call on you to call. >> Yes. Uh we have item 4B1 on the agenda, consideration to a resolution approving the facility plan. So yesterday the
public works uh committee also heard the presentation had discussion. Uh we recommend approval and I so move. >> Second. >> We got a motion in a second. Any discussion so this is a motion to give a consideration of resolution approving the facility plan. All in favor of that motion say I.
>> I oppose. And that motion carries. Let's go down to item five, community development. We'll call on Chairman Spry. >> Thank you. Uh 5A is consideration to the first reading of ordinance number 549 reszoning from an RA agricultural
resident district to a B3 auto oriented business district at 1686 Randolph Road. Um the uh community development committee did review this. Um I can share some uh
general information about or some bullet points. Um the ordinance would be adopted subsequent to a second reading on March 30 or excuse me March 10th. Um the property considered for the resoning is the homestead area which is surrounded by the Ortonstone Gardens. Um
just some additional information. we will eventually move to table 5B because it is a conditional use permit um requesting uh uh conditional use for that piece of property, but this resoning has to occur prior to consideration of that request. So, we'll
move to that once we finish with this item. Um the planning commission reviewed and recommends approval as does the city staff. Um I'm going to do my best to kind of review the reasons rather than handing them off to you again.
>> You're doing good. Okay. Um based on the relationship to the mun municipal comprehensive plan um the evolving character um of the property since the land uh future land uses plans adoption the character of the property has
shifted um particularly with the addition of the Ortonstone Gardens as that has developed. um vicinity zoning. The vicinity zoning is similarly uh B3 nearby and the remaining uh property around it is uh higher density RM multif
family. Um the proposed location is suitable for use. It is flanked by the Ortonstone Gardens. I always get that wrong. I apologize. To the west and north, a railroad, US highway, and vacant land. Um and the use fits in with the character of the surrounding area as
well. um creation of Ortonstone Gardens has transitioned the area into a destination for general public. There's more traffic. It's um also uh near the Heartland Trail and so the demonstrated
use for the comm for the community is um just to allow provision of some additional services particularly commercial services now that we have a higher volume of uh activity over there. Did I miss anything Kelsey? >> No, it covers it. >> Okay. So, the CDC did review this
yesterday and recommend that we uh recommend Well, it's the first reading, right? We recommend a second reading or just >> What's that? >> Approval. >> I'm sorry. I I was so >> No, approve the first reading and then the second reading will be next month. >> Thank you.
>> The committee recommends approval of the first reading of ordinance number 549. >> Second. >> You've got a motion. Second. Any discussion on this? If not, this is for for consideration of the first reading of ordinance number 549 resulting from
RA Agriculture Residence District to B3 Auto Business District at 11689 Randolph Road. Um, so all in favor of the motion say I. >> I. Opposed? Then that motion carries. Um
item 5B, I would uh move that we table 5B um for the approval of the conditional use permit. As I noted previously, the land needs to be reszoned before we can uh consider that reszoning. I would still move. >> Second. >> Okay, you got a motion and a second to
table item being until uh our next meeting then. All in favor of that motion say I. >> I oppose. That motion carries. Do you have anything else? And Wendy, >> that was it. >> Okay, let's uh move on to public works.
I'm going to call on Mike Sterns to go. >> Sorry. We have item 6A. Uh yesterday the public works uh met and discussed the uh Detroit Lakes Youth Hockey Association has an arena user agreement and uh their request is to extend their use of the
facility for one more week at a cost of $4,200 to the Youth Associate Youth Hockey Association. So, uh, public works discussed yesterday. Uh, we have consideration to approving an addendum for the DL YHA arena use agreement. Uh, we discussed. I recommend approval and
so move. >> Second. >> We got a motion in a second. Any discussion? Okay. This, uh, this is a motion to approve the addendum for the Detroit Lakes Youth Hockey Arena agreement and at an additional $4,200 cost. All in
favor of the motion say I. >> I. Oppose. That motion carries. Um, we have item 6B and I'm going to quickly move that over to city engineer prepped. >> Vice Mayor, Council, um, got a couple of things here related to the Westlake
Drive and City Beach project to go over. Uh, the first item here is, uh, approval of the bids for the Westlake Drive portion. Again, a reminder, we have two separate contracts for the collective project here. This is where the Westlake Drive project, which is a cooperative
project with Becker County, uh we opened bids towards the end of January on that project, took three bids. Uh with the low bid being from Hog at uh just a little over $5 million. Uh it's probably of note that that was about $1.3 million
below our estimate. So significantly below uh where we were at. In fact, all three bids were below our estimate, which is probably a little unique. Um, obviously, we've worked with Hog in the past. They local. Uh, they've done similar work for us. And so, we are
recommending approval or award of that contract to HUG with just a couple of conditions here that uh approval and an award would be contingent on clearance from MIDOT, Office of Civil Rights. We're waiting for that. Expect we'll have that maybe this week yet. Um, and I
also should note that uh Becker County has already taken action uh recommending award of that. So, we've satisfied that that other condition. Any questions? >> Any questions for Mr. Pratt, our city engineer? >> Looks like
>> I just have one quick clarification. I asked this question yesterday as well. Um that $5,16,96655 the large majority of that is the county we are the fiscal agent. This is not city coffers. This is >> correct >> county road.
>> Yep. Uh just maybe a few more details on that. Yeah. The way we ended up uh working the funding and cost splits out with the county effectively um most of this contract outside of water main replacement is being funded
by the county. The exception is not to muddy the waters is we do have a grant from MDOT for a portion of the trail costs but the way we kind of packaged everything together we're sort of giving that to the county and say you you take care of all of the trail. So our cost is is directly related to water mane.
>> Thank you. >> Okay. We have item 6B. Consideration to accepting bids for the West Lake Drive street and utility improvement project and awarding the contract to Howink for 5,16,96655. Uh public works discussed yesterday
recommend approval and I so move. >> Second. >> We got a motion in a second. Is there any further discussion on this? If not, uh, this is for consideration accepting bids for the Westlake Drive Street utility project and for awarding the beds to HUG for the amount of
5,16,96655. All in favor of that motion say I. >> I. >> Opposed. That motion carries. >> All right. Item 6 C. Uh, moving a little bit closer to the water. Could you speak on that, Mr. Pratt? >> Certainly. Uh, council, sort of same song, second verse. Uh, we opened bids.
Uh, this was just last week. um for the beach improvements and again took three bids and again a low bidder was Hog of Detroit Lakes. Uh they had a low bid of just under uh $1.8 million which also
includes a $68,000 alternate and I'll explain that in a second. Um so same thing how it's done similar work. Uh we are happy to see the same contractor on both projects. that'll make things uh
quite a bit more streamlined as we get into construction. Um that alternate that I mentioned for $68,000 is related to improvements that are a little more specific to the JNK Marina. Um the owners of of JNK wanted
to make some improvements to where they've got their their hut or cabin office, whatever you want to call that. Um and sort of keep up with the improvements that we're making on the beach. So, it' be a new concrete pad and some landscaping and and furnishings
that are sort of in keeping with what we're doing elsewhere on the beach. Uh, I think they're planning to maybe make some improvements to the building as well. Uh, they got a fuel system that they need to replace. So, we're on their behalf contracting some of these
improvements um simply because it made sense to do that. At the same time, we're working through what would be an agreement uh with them to pay for those costs. Those costs will be borne by JNK, not by the city. And we'll develop an
agreement. Uh they're actually going to uh get a loan from the development authority, a 10-year loan, and we'll have an agreement that covers that. So, um any event, we're recommending award. Uh I should point out that one also came
in uh a bit lower than than we estimated. We were estimating about 2.2 million and again 1,785,000. So both projects came in low. This project on the other hand is all city cost. So
um the only condition for award here would be uh this is conditioned on the execution of an the award or I'm sorry the alternate is ai condition on execution of that that agreement with JK
>> questions. >> Any questions for Mr. Prattton? >> If not Mike. >> Okay. Item 6 C consideration to accepting bids for the city beach improvement project and awarding the contract to how gank for 1,785,84316
which includes the alternate public works uh discussed that yesterday. We recommend approval and I so move. We >> have a motion. We have a second then. Okay. And uh any discussion? Any further discussion? If not, then this uh motion for consideration or accepting bids for
the city beach improvement project and awarding contract to Hog Incorporated for 1 million785,84316. All in favor of the motion say I. >> I. >> Opposed? And that motion carries. >> Next we have item 6D which relate is related to the Rosman Avenue street and
utility improvement project. Mr. Pratt. >> Next step in this process uh for Rosman Avenue. We've we've wrapped up design at this point. So, we're asking the council for approval of the plans and authorization to to bid this project. Um, we would take bids uh
actually the morning of the March council meeting and have those at least those numbers in hand uh during the March meeting at which time we would then call for an assessment hearing to be held in April. Um, nothing much has changed with the project from when we originally presented this and had the
public hearing. Uh the costs are fairly close, even down just a a a tick from where we were at originally. So asking for authorization to advertise for bids. >> Okay, Mike. >> Okay. Item 60, consideration to a resolution approving plans and specs and
authorizing bids for the Rossman Avenue Street and utility improvement project. Public works discussed yesterday. Recommend approval and I so move. >> Second. We have a motion to second. Any discussion from the council? If not, this uh motion is for giving
consideration to resolution to approving plans, inspects, and authorizing bids for Roswood Avenue Street utility project. Uh recommendations. Uh all in favor say I. I. >> Opposed. That motion carries. >> Next up, item 6E. Uh since he's on a
roll, u city engineers monthly status project status report, please. >> Last thing I've got, council. Thank you. Um I'll do a truncated version here. Um, no recent activity on the water tower. We've got a few things we're working through with the contractor on that. I
expect maybe sometime in the next month or so, maybe by the next meeting, we'll start to see a little activity on that. Again, uh, some more to come there. Um, Westlake Drive project we pretty well covered tonight. Um, I maybe just throw
out there that as soon as we get our clearances from MDOT and things like that, get contracts award. HUG is uh pretty eager to get get moving with a precon and kind of get things heading in the right direction. Um, a heads up that
the tree removal needs to happen um by the end of March. So, as soon as we can get contracts actually inked and things like that, they are um intending to get in there and start that tree removal, uh we'll probably provide just a little bit more information when we get to that
point, but just a heads up. And they would like to start the project as really as soon as they can, barring con um you know, sort of spring conditions. Uh ideally we would see construction actually start on Westlake Drive maybe
the middle part of of April if everything sort of lines up right. So more to come on that. Um just a reminder 270th Avenue uh council authorized advertising for bids on that last month. We'll open those bids uh
February 26. So I'll bring those to the March meeting. Um, and I think we've pretty well covered everything else through course of discussion tonight. Mr. Questions, >> any questions for engineer?
>> All right, we have item 6E, uh, consideration to accepting the city engineers monthly project status report. I recommend approval and so move. >> Second. >> We got a motion in a second. All in favor of accepting his engineering report, say I. >> I. >> Oppose. That motion carries. Um up next
item 6 I which was removed from the consent agenda and put on the regular agenda. Uh that is related to that is uh related to the special event application for the Detroit Lakes Fire Department for their street dance scheduled on August 14th of 2026. Uh what they did is
they came into public works yesterday and discussed that they would like to have a plan B. We appreciate that our fire department is looking this far ahead in planning for things like this, but in the hopefully unlikely event that the uh Westlake Drive is not completed
between uh Washington and Lake that uh they be able to uh move their street dance to uh Washington Avenue between front and homes. So uh the request would be to basically be the equivalent of the street fair location. So, um, like I
say, I think, uh, Mr. Pratt would have hives if the, uh, Westlake Drive isn't completed at that point, but, uh, we do appreciate that they are planning ahead. So, that's what they came in. Public works, uh, discussed it. I recommend approval with the, um, amendment to with
with the adjustment to their special event application. >> Is there a second? >> Got a second. Any discussion? Okay. This is for consideration of approving the special event application with Detroit Lakes Fire Department for their street dance that's held on August
14th. It's normally held in West Lake Drive, but construction doesn't allow that this year. It'll be moved to a new location. All in favor say I. >> I oppose. That motion carries. >> One additional item on the the public works committee agenda is item 6M which
was added afterwards. the lead abatement for Washington Park and uh city administrator Clem is willing to address address that. >> Vice Mayor and Council, uh I believe you have a handout that looks like this that should be on your DES. Um so we were seeking quotes for doing the lead paint
abadement at Washington Park. Uh we sought quotes from three different contractors. Um the other two uh declined to give us a quote on the project. So we have just one quote from Mavo Systems. Uh the recommendation is
to do the lumpsum price of $160,800. That's basically a a broad uh lead paint abatement on the structure instead of doing a spot removal. So this basically provides basically a clean surface, a clean steel surface for uh new painting
to take place as part of the project. So, um, yeah, wish we would have had a a little more competition here, but, uh, time is of the essence. We got precon on Thursday, um, to kind of keep the project going. We need to get them
scheduled to keep the project on track. So, >> all right. So, we have item 6N, which is to approve Mavo Systems uh for the lead abatement at Washington Park for a lumpsum price of $160,800.
Uh public works discussed it. We recommend approval and I so move. >> Second. >> Got a motion, a second. Any discussion? Uh again, this is for the abatement of that lead paid on our Washington ballpark in the amount of $160,800. All in favor of the motion say I.
>> I. opposed. That motion carries. Anything else, Mike? >> Happy to be done for a while. >> Okay, thank you. Now we'll move on to finance and chairman Boi. >> Uh item 7A, consideration to accepting the DMR annual financial statements and independent audit uh for the year ending
April 30th, 2025. Uh Tom, the general manager from the mountain was at finance committee. Uh everything looked good here. He did say 24 was a little thin on numbers. 25 is coming in much healthier, which is great. Um he unfortunately couldn't be here tonight but like I said
we discussed his finance with a positive recommendation and I so move. >> Second. >> Got a motion to second. Any discussion? >> Okay. Uh this is for giving consideration accepting the DMR annual financial statement into an independent accounting for the report for ending
April 30, 2025. All in favor accepting say I. >> I oppose. That motion carries. >> Thank you your honor. Item 7B, consideration approving the CMR contract with McGuff uh for the pavilion project. This is for the contract for McGuff for
at risk. They've been great to work with so far. We got attorneys involved. They got theirs words figured out. Uh comes back with a positive recommendation from finance. Kelsey, anything else to add? Great. Uh like I said, this is approved
to finance and I so moved. >> Second. >> Got a motion, a second. Any discussion on this? This is for consideration of approving the same AR contract Macau for the MCA for the pavilion project. All in favor say I. >> I oppose. That motion carries.
>> Uh thank you, vice mayor. Moving down to 7 C. Uh consideration approving a sportsmanship, excuse me, sponsorship agreement extension with the Kent Freeman Arena and Essentia Health. Uh this is for the Essentia Health sponsorship of the arena. Uh this is for only moving forward with three years
rather than five. uh to kind of align with possibly some project down there if that comes to fruition. Uh we had good healthy discussion here that might be time to look at sponsorship of all city entities as a whole. Uh so I know that was uh
passed to vice mayor to add to his action items uh to get that worked on but it was a positive recommendation finance uh to move forward. So I so moved. >> Second. >> Got a motion, a second. Any discussion? Okay. This this motion is for consideration for approving the
sponsorship agreement for for the extension for the Kent Reman Arenum with Essential Health for the next three years. All in favor of the motion say I. >> I oppose. That motion carries. Anything else, Mr. Bokei? >> No, sir.
>> Okay, let's move on down to item A. Uh, Chairman Dolman, anything in public safety? >> Nothing. >> Okay, nothing. Thank you. Let's move on down to the liquor. Uh, Chairman Stern, what do you have there? >> All right, we have a discussion item 9A, and that's all it is. It's not an action
item, but uh, the liquor gambling control committee had a had a brief discussion on a possible a prior legislation that was discussed, but did not move forward about communities that would have the ability to lay out a an area where a person following certain
rules could have a drink in hand and wander through those approved areas in a community. Um there was kind of a general feeling that it would be a a good thing to definitely consider if if legislation was passed on that. Uh definitely we would and if the city were to move forward on it that we definitely
would want to incorporate the police department's opinions on it as well. So that's kind of it in a nutshell. There's nothing in the works at the legislature that we understand but just >> thanks for that's good recap of that discussion. Anything else you have then? >> Nothing else.
>> Okay then. Uh at this time, let's move on to item 10. Uh this is for the public utilities commission. I'm going to call on Mike Sterner. >> All right. Item 10A. Um I'm going to have uh Mr. Clem discuss uh the first reading of ordinance 548.
>> Vice Mayor and Council. Uh this is the first reading of an ordinance uh that changes a few things in our city code. Um you might not take away what it's actually doing when you when you just look at it, but actually it's something significant, something we've talked
about for several years. Uh what we're doing is is transferring uh kind of the authority responsibility of sanitary sewer collection system over to public utilities. So, public utilities has always had uh underneath their umbrella
the wastewater treatment plant and the lift stations, but the actual collection system has been under public works. So, this is something we talked about a lot at budget time um as we basically are doing some transferring of duties um from staff. Uh there's some transferring
of equipment over to the wastewater department under public utilities. Um and this is just finally following through with that action. Um, again, we've talked about it in the past is it probably makes sense uh to have that all under one umbrella of public utilities.
If you think about um just efficiencies if you have someone in charge of the lift stations and the plant, it only makes sense for them to also be in charge of the mains. So, that's what this ordinance does. It does require two readings. So, we have the first reading tonight and second reading would be next
month. >> All right. We have item 10A, consideration to the first reading of ordinance 548 amending city code chapter 200 public utilities commission discussed it at this morning's meeting. Uh recommend approval and I so move. >> Second.
>> Got a motion in a second. So this is for consideration of first reading of ordinance 548 amending the study code chapter. Basically it's put everything under one umbrella. Some stuff that's currently some iss utilities. So, all in favor of that
motion say I. I. >> Oppose. That motion carries. >> All right. Next uh item 10B, consideration to approving an updated contract with WAPA for wreck management. Um I will have general manager Roberts discuss those.
>> Oh, you were going to do so well on this. Mayor and council. Yeah. What this is, it's an amended agreement with the Western Area Power Administration and Missouri River Energy Services to manage renewable energy credits on behalf of Detroit Lakes Public Utilities. So, a couple years ago, we were finally able
to get WA renewable energy credits on the hydro power produced on the Missouri River to be able to use that to offset a requirement in Minnesota for 25% renewable by 2025. So utilizing this, we get credit for those WAPA renewable energy credits or
Rex. And it also allows for Missouri River members that do not have a requirement by their individual state, North Dakota, South Dakota, and Iowa that do not have a use for those wrecks to sell them to Minnesota communities in the future to help us meet our requirements as we get closer to 100%
carbon free by 2040. So it gives them some flexibility on managing the Rex. Uh this allows us to s uh or other communities that resell the wrecks. The Detroit Lakes will not sell any wrecks on the open market, but it gives us an opportunity to buy some from our neighbors in other states if we need
them. >> Okay. >> And that's why I leave it to him. Item 10B, consideration to approving an updated contract with WAPA for wreck management. Uh public utilities discussed this this morning. I recommend approval. Is there a second?
>> Second. >> Okay. Any discussion? All in favor of that motion for to give consideration approving an updated contract with WA for rec measurement say I. >> I oppose. That motion carries. >> Up next item 10C, which is the E2Q
equalization project. And I will defer to Mr. Roberts again. >> Yes. Um, mayor and council, we started this project a couple months ago, entered into a Seymar project with Journey Construction or Sou Falls, South Dakota for equalization tank in front of
the head of the wastewater treatment plant. And this equalization tank is there so when we get rain events and we get a sudden slug of water coming down from inflow and infiltration, we can store that water in steady state to flow across the MBR facility. Uh it also
allows us some flexibility for cleaning out the main chamber where waste water comes into the plant. We have to take that down once a year and do cleaning in that. This will give us storage for the time being to get that cleaned. Um and it just really will help the operation
of the MBR facility. Uh we entered into a Seymar project. This is our first Seymar project attempt on a wastewater utility project. So far it's going well. The price has come in higher than what we anticipated, but the public utilities looked at this morning. They approved it
and staff recommends the approval of the contract with Journey for a guaranteed maximum price of $6,925,775. If you have questions, I you got to have questions on this one. >> So, where where does this money that we've got here for this amount? We have
$1.5 million in grant from the MPCA for climate resiliency funds. We'll probably take part of this out of reserves and look at bonding for the balance of it. >> How many years would you have to bond this for? >> It'll probably be a 20-year deal. >> Thank you. >> Okay. So, item 10 C, consideration to
accepting bids for the E2Q equalization project and awarding the contracts uh in the amount of $6,925,75 to Journey Group. uh public utilities discussed this morning. We recommend approval and I so move. >> Second. >> Got a motion in a second. Any other
discussion? >> I I don't get it. >> Uh is this is this new legislation that we have to add this after because the facility isn't that old. Correct. >> You're absolutely right. >> So is it are we doing this because of new legislation or are we doing this
>> there? There is MPCA came out with what was called a climate resiliency clear grant and our former water wastewater supervisor Rob applied for that grant got $1.5 million for climate resiliency. We took a look a few years ago where we got some pretty
significant rainfalls of four to five inches at a shot. >> The inflow in our wastewater treatment plant was right at maximum design standards. We were stressing the facility. We've tightened some of those areas up, but we do recognize that with some of our aging infrastructure, we
still get inflow and infiltration on big rain events. So, this is under climate resiliency. No mandate by the government to do it, but it does offer us flexibility and operational when we get those big events. >> So, it gives you extra capacity. >> Yeah. Correct. >> Well, gives us storage capacity before
it goes into the plant >> with with No, I heard two figures 6 million to 9 million. But will this help us expand our city if we grow to have a lot more areas to cover if we need it? Is this going to help that too?
>> We have room in existing MBR for future growth as the city grows. >> That's not going to change. We have that. This just takes the es and flows out because you know the one thing when you look at a wastewater treatment plant, the flows are not steady across the board. It goes really high for some hours and goes almost to nothing in
other hours. So you got to be able to maintain a steadier state across those MB the membranes if you will to get efficiencies out of those membranes. So this is a combination of climate resiliency, improved efficiency at the plant, better
operations and some prolonged lifespan especially out of the MBR itself. >> Okay, thank you. >> Mike, we have a motion to second. >> Okay, we got a motion to second. So all in favor of considering accepting bids
for the E2Q equalization project and awarding the contract say I. I. >> Opposed. That motion carries. Let's go to item 11 A. And I'm going to u this is consideration approving a grant agreement with the state of Minnesota for a polling place accessibility. And
I'm going to call on Carrie uh to give us an update on that grant. Vice Mayor and Council, the grant agreement before you this evening is for 900 $95562. Those grant dollars allow us to add um essentially a doorbell system at our
polling locations for the curbside voters um so that those uh election judges inside are notified u when there are people waiting outside for curbside voting. >> Okay, any questions on that grant agreement? Vice Mayor, I'd make a motion to accept
that grant agreement. >> Second. >> Second. >> Okay. We got a motion, a second, and this to accept the grant agreement with the state of Minnesota for polling places for $900. All in favor say I. >> I. >> Opposed? And that motion carries. >> The next thing we'll do is move down to
12A, the mayor's agenda. U this is uh to give consideration of uh to reappoint Mark Jensen to the arts and culture commission. Jensen's completed his initial term which expires February 28th of 2026 and is eligible to uh be reappointed.
Somebody like to make a motion to reappoint him. >> So move second. >> Motion to second. All in favor say I. >> I. >> Oppose. That motion carries. Next item is B. Consideration of reappoint of Alex Westoff to the park board. Uh West Hoff
has completed the first term which expires February 20th, 2026 and is eligible to be appointed. I need a motion to go ahead and reappoint him. >> So moved. >> Second. >> Motion to second. All in favor say I. >> I. >> Oppose. That motion carries. Item C,
consideration to appoint Zach Fols to the park board. Folk taking the vac vacancies of Bubble whose term expires February 28th. I need a motion to approve Zack F. Second. >> Motion second. All in favor say I. >> I. >> Opposed? That motion carries.
>> Looks like we're getting down to U city administrator for comments. Anything that you'd like to have, Kelsey? >> Vice Mayor and Council, I'd probably be remiss not welcome Larry back, one month sbatical. He's back as our plan zoning director. So,
>> all right. Um I I don't have the dates in front of me, but we do have uh the League of Minnesota Cities uh lobby day in March along with the Coalition of Grand Minnesota cities uh lobby day in March. Um just let Carrie know if you
want to attend. We'll try to get rooms. >> Okay. Thank you. Okay, let's go. U J, you have anything at all? >> Nothing. >> Uh yes. Uh I I every day of the month I appreciate all of the professionals that
serve the city of uh Detroit Lakes. Uh but especially on days like today uh that they're able to share their knowledge and really help us um have a city that runs really well. >> I'll second that. Thank you. >> Uh thanks to public works. I know those rollups clearing out the curb and sidewalk and or curbed and boulevards
like that uh really helps widen those roads and I know that's uh not preferred hours that those guys would like to work, but thank you for getting that done. Okay, Jackie. >> Nothing. >> Okay. I I would like to say uh to everybody to get out and enjoy the Polar
Fest. Uh we've got over 50 things to do during our Polar Fest here in Detroit Lakes. And the Polar Fest activities continue now through Sunday, February 22nd. And uh for me, one of my favorite things for the Polar Fest is going to happen this Sunday. And it's called the
cool kites. I know many of you seen those big kites before, but if you're out after church, you'll be there from 10:00 in the morning to 3:00 in the afternoon. Lots of beautiful kites. I hope the weather's good so we could get really enjoyment. The next thing that I encourage everybody to go down to is
that we're going to have the 30th anniversary for the Polar Plunge and that's going to happen on uh the February 21st and that's going to go at 1:00. So go down and watch the plungers. But then at that night, we've got the frozen fireworks and that's going to
start about 6:30. And I invite everybody get down not just not for these three, but there's about 30 other things to do. And if you like, you could go to the website and that's polarfestdl.com and you'll see all the listings. But there's lots of activities going. So
we're lucky to live in Detroit Lakes where all these activities are happening. So take advantage of all the events. And I'm even trying to get our news lady back there to do a little plunge here coming up. She's like, >> um, I have uh I don't have anything to
add, but thank you Mike and Matt for saying uh thank you to our staff, which we should do more often. So that's all I have to say. >> Okay. Thank you, Aaron. >> I have nothing. >> Craig, >> looking forward to have an economic developer back on staff. Yeah,
>> welcome. thing. Hearing hearing no other information, I'm going to go ahead and turn the meeting. Thank you all for coming tonight. >> Thank you.