[music] This regular meeting of the Detroit Lake City Council is called to order. At this time, I'd like to invite all of you to please stand and join me in reciting the pledge of allegiance to the flag. I allegiance to the flag of the United States of America and to the republic
for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. The first item on the agenda is approval of the regular agenda. [clears throat] And I would entertain a motion unless there's somebody that
wants to add or deduct any items from the regular agenda. I would entertain a motion for its approval. >> So moved. Second. [clears throat] >> Motion's been made and seconded to approve the regular agenda. Discussion. >> All in favor of the motion say I. >> I. Opposed. Motion carries. The consent
agenda is before the council. All items with an asterisk are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion of these items unless a council member or citizen requests in which event the item will be removed from the general order of
business and considered separately in its normal sequence on the agenda. Is there any items that any of the council members or members of the audience wish to remove or add to the consent agenda? >> Mayor, item 6 I. >> Okay,
>> your honor. 8A. >> 6 I and 8A. Are there any others? I would entertain a motion to approve the consent agenda with those two changes. >> So moved. >> Second. >> Motion's been made and seconded to approve the consent agenda. Discussion.
All in favor of the motion say I. >> I. >> Oppos. Motion carries. The minutes [clears throat] of the regular city council meeting which was held on October 14th, 2025 are before the council. Is there anyone in the audience or any member of the council that wishes
to make any changes to those minutes? >> Hearing none, I would entertain a motion for their approval. >> So move >> second. >> Motion's been made and seconded to approve the minutes of the city council meeting held on October 14th. Discussion. All in favor of the motion say I.
>> I. Oppos. The motion carries. Kim Bcher is here from the Detroit Lakes Community and Cultural Center and she would like to address the council regarding a recap of our summer wreck program. Welcome, Kim. Thank you. >> Thank you. Thanks for having me. Um
again, Kim Ber from the DLCCCC. I did give a handout for you, so I'm not going to read the details. Um I do want to say, um that we had a really great summer of programs, um events, and activities kind of throughout the community. I also want to start by thanking Sean King who happens to be here but Sean and Tom uh for helping to
make the transition of Dave's retirement as smooth as possible. U for those of you that don't know Dave Harmon did step down after a lot of years with us and so they helped as long as well as Nate Iden Shank as far he stayed on. He was going to step down also but he stayed on with me for the summer through the transition helping out at Snappy Ballpark in the
fields and things. Um our summer wreck and program in the city park continue to have strong numbers. Uh you know between 50 and 60 kids weekly are coming through there. Uh depends on the day. We might have 50 in one day uh or 30 in one day. It's just u lots of lots of activities. The weather was great this summer for
us. Uh didn't have a lot of rain outs and things. So um again, we had uh just a variety of um things happening down there. Our happy bats, which also takes place at the wreck field down there. Uh we had 33 kids up from a handful last year. Uh and those kids had a lot of fun. For those of you that don't know,
that's like our four and five year olds. And so, you know, trying to keep them from building sand castles and things in the in the in the in the infield um is is good. But we had a great crew of kids uh uh helping to run that program for us. Uh we also had some new tennis lesson staff um and that was another
successful program. We offer tennis lessons at that wreck um the wreck courts and they we have two different sessions. Uh and so again, just lots of activity down there. Uh out at the snappy ballpark fields. Uh once again we had our little league, major league and
minor league uh programs. Um those are uh coachled um activities. Minor league is coach pitch. Um and then they start to go up from there. Again, lots of um [clears throat] lots of young people uh getting out and being being active in the field. So that's lots of fun. Uh T-ball is always a huge program for us.
I think I said there was 96. There's actually probably over a hundred uh once you have the kids that were late signups and things. Uh but that's lots of fun. And that would be that five and six year old or six and seven. Uh so um yeah, six and seven, five and six year olds down in there. So that's lots of fun. Uh
the the cool thing this year we had um our softball program which has always had I think the number again I put 33. I you know after after I printed this it's actually was probably it was closer to 40 um because we did have some walk up late signups. But the thing with softball um because we are a wreck
program uh we are not the travel program. We do, our community also supports a U10, U12, some travel softball. We actually held kids this year. So, typically before the 4th of July, the numbers start to drop off. You know, we're getting 20 kids. It's hard to get two games going, you know, a game
going, things like that. Um, this in part in large part because of the staff that we had on. Uh, we actually held 35 kids to 37 kids coming weekly um through the entire six week program. So again, that's just a testament to kind of kids being interested and engaged and um and there was lots of fun down there with
that adult softball league. Again, we had the nine teams, the standard kind of nine teams, 12 players. Um we have some opportunity potentially. Um there we've been contacted by some teams who might be coming from outside our community that want to play in our league. Uh they know it's competitive u things like
that. So we are looking at um hopefully doing some expansion next summer. Again, we'll kind of see how many more teams we can with only one lit field. there's only so much scheduling we can do there. Um but we are excited that uh people want to come here to play. Um so I think that's again a testament to um our
facilities and kind of how things are going. The adult softball tournament um I did convince Dave to come back and help me with that. You know we have literally hundreds of people down there over the course of two days. Uh again uh that was men's and women's. I think it was 32 men's teams and six women's teams
which is up from last year. We had four women's teams last year. So um so that's that is overwater carnival. Um, and then just some other things, and again, I'm just I'm not going to go into the numbers necessarily, but um, we had our summer day camp, uh, 45 kids average per day. Our swim lessons, I thought this is
a really cool number that I discovered, but our swim lessons that aren't technically part of the the WCK program, but our swim lessons, we give swim lessons uh, in the spring and summer to almost 500 kids or 500 touches, which is a huge number. So, some of those numbers might be a kid taking two levels back toback, but it's still a lot of swim
lessons that are happening in our community. um and people coming outside our region to our facility um to do those because again with our Red Cross swim lessons they know they're getting a quality lesson there. Spring track again numbers of kids participating in things 120 kids uh which is huge for just
fourth, fifth and sixth graders. Sun for swim team dive camps and then now this fall you can see the front and back we offer a variety of other things um youth volleyball, youth basketball, adult women's softball. Um, thank you for um, we're going to be offering an event, the pickle ball, um, pines and and play
event coming up. But I do want to point out the flag football opportunity that we have. Um, we did do we did pull out um, and offer a seven on seven flag football for the first time for those older kids. For those of you that don't know, there is tackle football for upper elementary kids, also middle school. But we are finding that and we were getting
requests over the last couple years for people that maybe they don't they're not ready to quite tackle yet, um, but they do want to still play. Um and so we did expand um our flag football program and added another 25 kids to it just by off offering [clears throat] that extra um activity for them. Uh for those of you
that don't know, the um flag football is going to be in the Olympics. Uh Concordia University offers a collegiate flag football sponsored by the Vik Minnesota Vikings. So flag football is becoming bigger. Um and we are excited to be kind of on the forefront of that using snappy ball fields outfields to do
that in the fall. So again, we're excited. Um lots of things. We have some more ideas um coming up. Our new person did start. I do have help for those of you that don't know and saw me this summer. Um we do have Chase uh Flink on board. Uh he's our new sports wreck coordinator. So he and I will be working
together on new programs. But anybody have any questions for me? >> Well, just a great job, Kim. I saw you down there quite a bit and you're just know you were kind of thrown into the uh the situation and just really appreciate all your hard work. So >> yeah, it was lots of fun and it was lot there's lots of things we got to bring
looking at you. We got to bring a a pickle ball uh tournament this summer which was huge um for our community too. We hadund you know whatever it was 140 um unique uh registrations which again um impacting our community in um different ways um through recreation. So
we're excited. So thank you. >> Any more questions for Kim? >> Nice job. Thanks Kim. Appreciate it. At this time, I'm going to adjourn the regular meeting and call to order a public hearing to receive public
comments on the establishment of redevelopment project number 45, the redevelopment plan and establishment of tax increment financing district 45-1, the port on Little Detroit. And I'm going to call on uh Larry Remen at this time to introduce this. Larry?
>> Yes. This is a tax increment financing project for the former bowling alley property. The development will contain 14 town home units. The developer is requesting $1.8 million in tax increment financing for this approximately $18
million project. Uh the development authority has reviewed this and has held a public hearing and has approved the redevelopment plan in the tiff plan. Now, the city council has to hold the public hearing on those same plans and either approve or deny those plans.
Um, that's basically it in a nutshell. The TIFF will be used for site preparation. They're going to be spending upwards of $900,000 just for the footings, the pier footings for the buildings. Okay. Is there anyone in the audience
that has any questions or wishes to make any comments regarding the tax increment financing district 45-1 hearing? None. That public hearing is closed and I would entertain a motion from the council. Wendy, >> mayor, the community development
committee did review this with uh Mr. And we unanimously uh recommend to the council to approve the resolution approving redevelopment project number 45 and the redevelopment plan therefore and approving tax increment financing district 45-1 and
the tax increment financing plan therefore and authorizing an interf. >> Okay. Is there a second to the motion? >> Second. Motion's been made and seconded to uh adopt a motion regarding the redevelopment project number 45, the
redevelopment plan and establishment of tax increment financing district 45-1. Discussion on the motion. >> All in favor of the motion say I. >> I. >> Opposed. The motion carries. >> Thank you.
Uh without objection, I'd like to take the first three community development committee items. So, I would call on uh chairman uh chairwoman Spry, please. >> Thank you, Mayor. Um [clears throat] item 5A is uh consideration to approve a
bearings involving a six foot high fence in the front yard at 1397 Burl Road. And I will hand it off to uh Am I not? >> Sorry. >> There you go. >> Better. Should I repeat? >> Am I good? Okay. I'm going to hand it
off to Larry Revan to >> the planning commission held a public hearing on this matter [clears throat] and they have recommended approval of a six foot high fence in the front yard at this location. It's because this lot is is [clears throat] very low and a three- foot high fence wouldn't provide the
required screening that the applicant is trying to achieve here. >> Okay. >> U Thank you. Um the community development committee did review this this afternoon and unanimously recommend to the council that we approve the
resolution approving the uh variance allowing the sixoot high fence in the front yard at 1397 Burough Road. >> Is there a second? >> So move. >> Second. >> Motion's been made and seconded to adopt a resolution approving a variance at 1397 Burrow Road. Discussion on the
motion. >> All in favor of the motion say I. >> I. opposed. [clears throat] The motion carries. >> Uh item 5B is uh consideration to approve another variance. This is uh for two 5- foot side yard setbacks for a
home at 150 Shorewood Drive. And again, I'll hand it off to uh Larry Reman to talk about this. >> This is a request from Drew Larson for two five-foot sideyard setbacks. The normal setback is 10 ft. There's an existing house on the lot now that one
of the sideyard setbacks is basically zero. It's right up against the property line. He's going to be building a new house and the 5- foot sideyard setbacks are necessary because the lot is narrow. It's it's 50 feet or less wide. >> Okay.
>> All right. Thank you. Uh the CDC did review this this afternoon and we unanimously recommend to the council that we approve the resolution approving the variance allowing two 5-ft sideyard setbacks for construction of a home at 150 Shorewood Drive. And I so move
>> second. Motion has been made and seconded to approve a variance at 150 Shorewood Drive. Discussion. All in favor of the motion say I. >> Oppos. Motion carries. and 5C um consideration to approve a non-conforming use expansion permit
[clears throat] um at 702 Westlake Drive. And I will let Larry uh speak to this as well. >> This is a request from Tim and Kurles Westbrook to enlarge the coffee shop at the Lakes Inn property.
The coffee shop will be enlarged from 238 feet to 900 and some odd feet. This would also require a variance because there would be nine additional parking spaces that would be needed. The planning commission has recommended approval of the variance allowing the
applicant to provide the nine spaces within 400 ft of their property which would be on the fairgrounds property. The fair board has been looking at this and has expressed an interest in working with the owners to make that happen. >> Thank you. Uh CDC reviewed this again
this afternoon and uh we are in unanimous agreement to recommend to the council that we approve the resolution to approve the non-conforming use expansion permit to enlarge the coffee shop within an existing structure and to a parking lot variance to allow nine
off-site parking uh spots to satisfy the repart parking requirements at 702 Westlake Drive. And I so move >> second. >> Motion's been made and seconded to approve a non-conforming use expansion permit and a variance at 702 Westlake Drive. Discussion on the motion.
>> Um I would just point out that um Mr. Remen shared with us this afternoon that at the planning commission somebody from the fair board was actually there to speak to the request for the nine parking spots. So there's a pretty solid plan for that. >> It was Brent Bigger from the fair board.
>> Okay. Thank you. Any further? All in favor of the motion say I >> opposed. Motion carries. >> I believe we have one person Pam Benedict is here then signed up for the
public forum. So I would call on Pam at this time if you would come up to the podium please. And you're at 1209 and 12 through 1217 West Lake Drive, right? >> Correct. >> Yeah. And I'm not going to go over all the rules, Pam. I think you've been here
before, but if you get too far off course, we'll we'll jump. >> You'll go to sleep. [laughter] >> I'm back because there was no action on my request to please hang the Minnesota flag. Um, I was here last month. I don't
know how to get the book the council to approve that um idea to rehang the flag. We deserve it. I kind of feel like the parents who took away my ca my Halloween
candy and I didn't do anything bad. So I feel really like this is not something that I deserve. Um I'm proud of our flag. whatever color it is. And we should be hanging it. Look at all the
work the um the chamber has done, the project 412 has done. Well, the new baseball field. Really, we're not going to hang the Minnesota flag at the new pavilion. I can't even imagine that. So,
I don't know if I have to just bring one person with me next month or a hundred people with me or get a long petition or what do I have to do to convince you that this is an important thing for our
city. Um, I just am begging for your support. This is a small problem and it's a big deal. A really big deal. Thank you. >> Okay. Thank you. >> Thank you. >> Is there anyone else in the audience
tonight that wants something moved on the agenda? If not, we'll go right back to the top. [clears throat] At this time, I'll adjourn the regular meeting and call to order a public hearing to receive public comments on the proposed 5-year capital improvement
plan. And I'm going to call on city engineer John Pratt to introduce this. mayor and council. Um [clears throat] really the final step here in the capital improvement planning process is just to have a public hearing. It's not something we're required to do, but uh
we always think it's a good idea uh just to put the plan out uh for public comment. Uh this is effectively the same plan that the council um that I reviewed with the council at our workshop here uh a month or two ago. Nothing substantially has changed in that other
than we did move Rossman Avenue up which was at the bottom of the list as a to be determined um due to some ongoing issues there that we have with some infrastructure and uh that one got kind of moved to the top of the list. So we moved Rosman Avenue up to a project for
2026. Outside of that it remains pretty unchanged. Um, it's a variety of, uh, you know, placeholder projects for anticipated subdivisions, uh, street rehabilitation type projects or pavement rehabilitation projects, um, water
towers in there, and a variety of street utility reconstruction projects. Um, spread out pretty well across the community. uh it does include a maybe a little bit more of a concentrated effort on street and utility uh reconstruction projects up on a portion of the north
side of town where we just have not uh probably been keeping up on some of the infrastructure up there like we need to. So we've got a fairly large project that we're putting together for that. I can talk more about that a little bit later, but in total uh you know we've got about
$60 million uh that's programmed. There's nothing binding about this. It just helps us with uh financial planning um the ability to tell residents when they call um if they're on the plan. Um so we'll continue to move things around
as needed and as funds are available, but that is um the plan. I take any questions that council or public would have. >> Okay, questions. Um, >> Jackie. >> Yeah, John, just at looking at table number three, you've got Rossman listed
in 2026 as you noted, but it's also on the TBD. So, so I'm assuming that would just goes away. >> You moved it up to 2026. >> It's just flat out an error. >> Okay. Well, that's okay. I just want to make sure there wasn't else something else coming up. >> There's not. I simply forgot to delete it. So, we'll make that correction.
>> Okay. Thanks for clarifying. >> Any further questions from the council? Is there anyone in the audience that wishes to speak to the issue or have any questions about the proposed 5-year capital improvement plan? Hearing none, that public hearing is
closed and I would entertain a motion. >> Okay. The public works committee has reviewed this and then we give consideration to approving the resolution approving the 5-year capital plan and I so move. >> Second. >> Motion's been made and seconded to adopt the proposed 5-year capital improvement
plan. Discussion. All in favor of the motion say I. >> I opposed. Motion carries. >> And I I want now to jump to item 7A that I forgot to do before. I'll call on Chairman Bokei.
>> Thank you, your honor. Uh [clears throat] item 7A is a consideration approving the 2026 rates for the American Legion Campground. Uh Kelsey from the Legion who is with us tonight was also at the meeting. Uh in your packet there, you can see the other comparables. Uh this did pass with a
recommendation of increasing the short and long-term uh fees by $50 as well as $3 for the daily rates. Uh this was a 2 to1 vote as well. Uh so I look at this and I recommend approval.
>> I'll second it. >> Motion's been made and seconded to approve the [clears throat] I lost my I lost my spot. approve the 2026 rates for the American Legion Campground. Discussion on the motion. All in favor
of the motion say I >> opposed. Motion mo motion carries >> and then we're going to do uh 7B Matt as well. >> Uh we sure can if we're there. [clears throat] >> Okay. >> Uh 7B consideration to accept the American Legion Campground annual financial statement. Uh this was
presented at the finance committee. This is kind of a technicality that gets audited every now and then. Uh they did look at this. Uh there was no big red flags, no slap on the wrist. It was very minor. Heidi, everything looked pretty good. Correct. >> So this was discussed at finance. Uh we
recommend approval and I so move. >> Second. Motion's been made and seconded to accept the American Legion Campground annual financial statements and the audit report for the year ending December 31st, 2024. Discussion on the motion. All in favor of the motion say
I. >> I oppose. Motion carries. >> Thank you, your honor. [clears throat] >> At this time, I will adjourn the regular meeting and call to order a public hearing to consider the proposed assessments for the Southwood Shores
Estate Street and utility improvement project. And I would call on city engineer John Pratt. >> Thank you, Mayor. Uh this is a pretty routine hearing um relative to the Southwood Shores uh project that we're just getting wrapped
up. Uh that project was funded largely in part by uh special assessments to the developer. So we're required to hold a uh assessment hearing. I I should note we have an assessment agreement with the developer and he has um provided his
required prepayment. So I'm going to be pretty brief on this. Um most of you have been through these hearings before. uh projects located just off of South uh Southshore Drive. I've been working on this for a couple of years, maybe stretching back into the late part of
2024 or prior to 2025. Anyway, um earlier this year, we did a an engineering report, we did design, we opened bids earlier this spring, and the project just got substantially completed with construction here in the last few weeks. We will have uh just a little bit
more work in the spring with some workhorse paving and pavement um or I should say turf restoration. Prior to the project, it was an undeveloped agricultural field with no uh no infrastructure serving the site.
There was infrastructure on 270th Avenue and on South Shore Drive. Um as part of the project, we did the usual sanitary sewer and water mane improvements and extending those or that infrastructure into the first phase of the development.
um did storm sewer and drainage improvements including storm water treatment um graded in a new uh new street and the project did require quite a bit of sight grading uh basically because of how we did the storm water
treatment um in this particular case. So, we did move end up moving quite a bit of material as part of the project. Uh, put in a road with a a flat curb rather than our our typical curb in this one again because the way we did the storm water treatment.
In all uh total project costs uh were just shy of $1.3 million. Again, the larger pieces of that were the site grading and street. Um, you can see the rest of the costs there up on the screen. As I indicated earlier, majority
of this project is funded by special assessments to the developer with a small portion coming from the storm water utility fund. Um, this summarizes how this all gets split out, but effectively all of the project costs are considered uh accessible in this case
with the exception of storm water uh is usually a 50/50. And again in this case because the site grading was related to the storm water we included 50% of that site grading cost um to be eligible for city cost participation. So the table up
on the screen shows the uh cost participation. So, you've got the city city share at just a little over $200,000. That would be funded by the storm water utility fund and then the balance at over a million dollars being assessed to
the improved properties. Um, that all gets allocated in accordance with the city's special assessment policy. In this case, we basically take those costs or each of those elements, divide them by the number of lots and come up with a cost for each lot. Just as a reminder, the
city policy as it pertains to subdivision development um requires a 25% prepayment for projects that are under 20 lots and 50% prepayment for lots or projects over 20 lots. In this
case, this project did have just slightly over 20 lots, but we basically varied from our policy since it made a lot of sense of how we were phasing this project. it wouldn't have made sense to cut it down by a few lots to get to to get below [clears throat] that that 20
lot threshold. So again, that 25% prepayment is required from the developer. So in this case, he is issued funds to the city in the amount of $280,000. The balance is assessed over a 20-year term following substantial completion.
um as an option, the developer can request a five-year deferral followed by a 15-year term, which is what has happened in this particular case. When that's all said and done, this is how this all shakes out. You can see the the assessments and the assessments per lot.
Um you see the prepayment. So, what this amounts to, just to sort of uh provide a comparison for the council, is there's about $45,000 in special assessments for each of those new lots prior to that 25% prepayment. Once you take that out,
32,000 is what actually will be levied uh per lot. Any questions? Is there anyone in the audience that has a question regarding the Southwood Shores Estate Street utility
project or comment? Hearing none, that public hearing is closed and I would entertain a motion. >> Okay. The public works committee has reviewed this uh assessment for the Southwest Shores and we move to go ahead and approve the resolution adopting the assessment role [clears throat] for the Southwest Shore states and utility
improvements. And I move >> second. Motion's been made and seconded to approve a resolution adopting the assessment role for the Southwood Shores estate street and utility improvement project. Discussion. All in favor of the motion say I. >> I.OS. Motion carries.
>> At this time, I'll call to order a public hearing to consider the proposed assessments for the disease trees control project. And I would call on our public works director, Sean King. Sean, mayor and councel. Yes. This is our
annual assessment of trees uh diseased and dead trees. Uh we do a survey in the spring. We send out letters and this is just uh the end product of the assessments for them trees that we had marked diseased or dead.
>> Is there anyone in the audience that wishes to ask any questions or make any comments regarding the proposed assessments for the disease trees control project? hearing none. That public hearing is closed and I would entertain a motion. >> Okay. The public works committee also
has reviewed this uh project of disease trees control and we go ahead to approve a resolution to adopting the assessment rule for the disease trees for the control project. And I so move second. >> Motion's been made and seconded to approve a resolution adopting the assessment rule for the disease
[clears throat] trees project. Discussion. >> All in favor of the motion say I. >> I. Oppos. Motion carries. At this time, I'll call to order a public hearing to consider the proposed assessments for the concrete, batuminous, curb, gutter approaches, and sidewalk improvements
for the year 2025. And again, I would call on public works director Sean King. Mayor and council, uh, same as the disease trees, uh, this time of year right now, we're taking a look at all our sidewalks and roads and, uh, putting together an assessment for the spring so
we can go out for bid come the spring. And then again this time frame next year we'll be doing the same thing with the assessment role. Okay. >> Is there anyone in the audience wishes to ask any questions or make any comments regarding the proposed assessments for the concrete patuminous
curb gutter approaches and sidewalk improvements for the year 2025. Hearing none that public hearing is closed and I would entertain a motion for approval. >> Okay. Mayor Brink, the public works committee has reviewed this assessment for the concrete and curb gutter and
approaches for sidewalks. And we go ahead and move to approve the resolution to adopt the assessment roles for the concrete patunis and curb gutter approaches and cyber improvements for the year 2025. And I move >> second. Motion's been made and seconded to adopt the resolution for the
assessment role for the concrete patuminous curb gutter approaches and sidewalk improvements for the year 2025. Discussion. >> All in favor of the motion say I. >> I. >> Opposed? Motion carries. At this time, I'll call to order a public hearing to
consider the proposed assessments for the 2025 unpaid service charges. Is that Heidi? Yeah, >> it's kind of Sean again. Um Sean, >> but I can help out with it. >> You want to take it? You want me to take it?
>> I can. Mayor and councel, what this is throughout the summer when we have uh some trees that are dead or u after we do the original assessment on the trees in the spring. Uh we do have a few that pop up that we can that we deem
dangerous. So you'll see there's some tree nuisances and some high grass and weeds. uh just some people that um neglect to mow their lawn. We uh we end up mowing that and this is what is [snorts] left from that for the assessments.
>> Okay. So that's this handout that you had then, right? >> Okay. >> Yes, ma'am. >> Okay. Is there anyone in the audience that wishes to speak to the adoption of the assessment role for the 2025 unpaid service charges? Hearing none, that public hearing is
closed. And again, I would entertain a motion for approval. >> Okay. The public works committee has reviewed the assessment of roles for these unpaid services. And I'd like to mention that the amount for this year is $6,324. Uh that's going to be charged against
people that did not take care of their own trees, their own grass, and we have to have somebody do that. We charge you back for it. So anyway, we've reviewed this for the public works and we and we give consideration to approving the resolution adopting the assessment roles for the 2025 unpaid service charges and
I so move. >> Is there a second? >> Second. >> Motion's been made and second approving a resolution adopting the assessment role for the 2025 unpaid service charges. Discussion. >> All in favor of the motion say I. >> I opposed. Motion carries and we'll move
to the balance of the community development committee. Chairwoman Spry. >> Thank you. Um item D is a consideration for the first reading of ordinance to reszone R21 and two family residents to RM multif family residence at 204 and
220 Willow Street East. Circle north properties is making the application. And I will have Larry review it again. I I could give it a shot, but I'll probably screw it up. There's not much more to say. This is the former Lincoln school property. It's currently zoned R2. They're requesting RM zoning for
multifamily. >> Good. >> CDC reviewed this and recommend that we move this forward. >> Second. >> Motion's been made. Motion's been made and seconded to give first reading to ordinance 546 reszoning
uh 204 and 220 Willow Street East. discussion on the motion. >> Larry, do we know how many apartment units they'll have on that property? >> The developer hasn't said how many units they're proposing. The maximum number of units that that site can hold is 36
units. >> Thank you. >> Any further questions? >> Um, I want to clarify. You had mentioned during our meeting this afternoon that you thought 10 of those would be in the building that they're renovating. Yes, they're talking about renovating the
existing school structure and possibly having 10 units in that building. >> Okay. >> All right. Thank you. >> Any further questions? All in favor of the motion say I. >> I. >> Opposed? [clears throat] >> Motion carries. First reading of ordinance 546 is given.
And I think we're at the public works committee. Chairman Zean. >> Yes. First item is 6 uh 6A and that's a consideration of approving an agreement with the Marshmallow Animal Shelter to operate a city pound. I'll call on Kelsey Clem.
>> Mayor and Council, uh our current two-year agreement with the Marshmallow Animal Shelter is expiring at the end of the year. So, in your packet is a new um two-year agreement to go through the end [clears throat] of 2027. Uh the rates include a 4% year-over-year increase.
Uh, public works reviewed this as well. Um, I don't know if there's any other questions other than that. >> Okay. Okay. The, uh, committee reviewed this and I so move that we go ahead and approve the agreement with the Marshmallow Animal Shelter to operate a
city pound for the year 2026 and 2027. I so move. >> Second. Motion's been made and seconded to approve the agreement with the Marshmallow Animal Shelter to operate a city pound. Discussion on the motion. All in favor of the motion say I. >> I. Opposed. Motion carries.
>> Okay. Item 6B, consideration approving a resolution authorizing preparation of facility plan of preliminary engine reports for proposed north side utility and street reconstruction. I'll call on John Pratt to give an update on that. >> Yep. Mayor and Council, I mentioned this
during the capital improvement plan uh public hearing. Uh this would be the first step um towards that what we're calling the North Side Street utility reconstruction project, which is it's a number of streets uh contained in the plan. But at present, we're looking at
probably combining all of those into probably one large project. Maybe we'd split that into two. uh but on either case targeting construction that would take place in 2027 and 2028. Um so we're quite a ways at front of this and the
reason we're asking for authorization to begin some of that preliminary work is due to the funding uh for the project. We were hoping to use uh public facilities authority funds uh either low interest loan or possibly some grant for that project. In order to set ourselves
up for that, we got to get quite a ways out in front of of all of that before we can get to construction. So, tonight I'm just asking for approval to begin that process, [snorts] which would be the facility plan and the preliminary report for what would ultimately be about 30
[clears throat] plus blocks of street reconstruction. >> Okay. Thank you, John. >> Okay. Always glad to have work done in the north side and the committee has reviewed this and we give consideration approving a resolution authorizing preparation of the facility plan
preliminary engine reports for the proposed north side utility and street project that will be happening in 2027 28 and I so move second. Motion's been made, seconded to approve a resolution authorizing the preparation of of a facility plan preliminary engineering
report for the proposed north side utility and street reconstruction project. Discussion. >> All in favor of the motion say I. >> I. >> I. Oppos. Motion carries. >> Item 6 C, consideration approving a resolution approving plans for specifications and authorizing
advertisement for bids for the Westlake Drive Street and utility project. call on John Prep to give us an update. >> Y mayor and councel, um it's fairly important step here on a project that uh a lot of us have been working pretty hard on here over the last uh number of
years, but asking for the council's approval of the plans and specs for both the Westlake Drive project and the related beach improvement project. Um we met [clears throat] with the steering committee last week. Um reviewed a few more items on that, but we have those uh
plans in we think good condition. Um we're just about ready to be able to get those out to bid. We're waiting for uh some final approvals from MDOT related to the the federal aid funding associated with the project. U once we get that uh we should be cleared uh to
issue the advertisement for bid. So asking for the council to allow us that when that time comes. >> Okay. Thank you, John. >> The public works committee has reviewed this and I so move that we go ahead with the res resolution approving the plans and specs for bidding for advertising
for this project and I so move. >> Second. >> Motion's been made and seconded to approve a resolution approving the plans and specifications and authorize advertisement for bids for the Westlake Drive street and utility project. Discussion. All in favor of the motion say I.
>> I opposed. The motion carries. >> Okay. Next item 60. Consideration to approving a resolution approving plans and specs and authorized advertisement for the city beach improvements. I'll call on Pratt to give us a review of this. >> Nothing more to add. This is effectively
just approving the same thing for just the beach portion. >> Okay. With that, the committee has removed this and I so move. >> Second. Motion's been made and seconded to approve a resolution approving plans and specifications and authorizing advertisement for bids for the city beach improvements.
Discussion. All in favor of the motion say I. >> I. >> Opposed? The motion carries. >> Okay. Next item uh uh E is consideration for the approving the cooperative agreement with Becker County for the Westlake Drive and City Beach uh for an
improvement. And I'll call on John Pratt to review this for us. >> Yeah, mayor and council. This ties right back to the the previous two agenda items. This would be our agreement with Becker County. Um for the Westlake Drive and and Beach project. Um as you guys
are all aware, this is a cooperative project with Becker County since Westlake Drive is a a county roadway. Um so this agreement is pretty standard. Uh we've had had similar agreements with Becker County in the past. This one follows very closely to those. um but
essentially lays out um who is paying for what is is the large portion of that agreement. So um we've drafted that. We've uh provided a copy to city council. We've also um sent a copy over to Becker County for their review and
approval um and hoping they'll take action on that at their next meeting. So just asking the council to approve that cooperative agreement. >> All right. Thank you. The public works committee has reviewed this and uh we go ahead and propose that we work with a cooperative agreement with Becker County
for this project both Westlake Drive as well as the city beach project. And I move >> second. >> Motion's been made and seconded to approve the proposed cooperative agreement with Becker County for the West Lake Drive and City Beach improvements. Discussion. >> All in favor of the motion say I.
>> I. I. >> Opposed. Motion carries. >> Okay. Next item is F. consideration for accepting the city engineering monthly project report and and John I'll have you give us a update on that >> last item I promise mayor and council
wrapping things up in terms of construction really for the year uh at this point things are winding down uh southwood shore estates I mentioned earlier that uh that one is substantially complete um short of [clears throat] the workhorse paving and turf which will finish that up in the
spring uh the water toler there has been quite a activity on that over the last month with the the mural or the uh logo, graphic, whatever you'd like to call that. Um they've got that pretty well buttoned up. Uh there's a little bit of work that they're going to do on the inside of the
concrete column over the next few weeks and then I would expect work will be suspended until about March or so. Uh H Heartland State Trail project. Um Alderman Zeanette asked me to explain a little bit more on this one. that's kind of gotten drugg out a little bit. But
this is uh the trail head project over by country in and suites. This was city-owned property. Uh has been for quite some time. Um we received a about a $400,000 grant through MINDOT uh through their carbon reduction program
to make some trail head improvements uh to that piece of property. And so what that included is a small parking lot uh for folks that want to access uh the H Heartland State Trail. so they can park there and then take their bikes and get on the trail. Uh there's also a couple
of EV uh chargers with parking spots in that parking lot for folks that have EV cars that might be coming through town that charge [clears throat] those up. Um in addition to that, there are some, you know, parklike amenities that were incorporated like a shelter. There's a
ported potty screen, uh a couple of benches and bike racks. There's a bike fix it station or water fountain. Um some lighting, um places to charge electric or ebikes, things like that. So that project is pretty close to done
other than the turf restoration um that they'll get finished up here hopefully this week. Uh Forest Street, that one is all but done. Uh just wait for spring for uh turf maintenance and things like that. Westlake Drive phase
three. I think we covered that u sufficiently tonight already. Uh DMR legacy grant projects. Again, that was a conglomeration of several different projects uh to be funded by that grant from the state. U most of those projects
are completed or nearly completed which would be the bike trails, parking lot, Nordic ski trail with some snow making and lighting. Those are pretty well done. Uh the the lingering item is a treehouse that's being constructed near the lodge that's underway but not
complete just yet. Uh moving on, Shorewood Drive, that project wrapped up uh largely over the last month. Uh it's it's paved, it's striped. Uh there will be turf restoration stuff that has to be completed next spring on that. Other
than that, that is pretty well completed. Um, nothing to really update the council on with the Highway 10 and East Shore uh, intersection study at this point. 270th Avenue. We're working on the design on that for next summer.
Lyn View Estates, uh, RL Lararsson got in there. This is just a small subdivision off of Shorewood Drive, 10 lots. Um, they got in there and got all of the underground infrastructure u put in the ground over the last few weeks. So, the underground's done. Um,
they might do a little bit of grading here yet and then I imagine that we'll be suspended on that project until the spring and they'll come back and finish up the street work then. And as I mentioned to the council, Rosman Avenue,
we're working on that preliminary engineering report right now and I'll have that ready for presentation to the council at the December council. Any questions? >> Thank you. Thank you, John. Okay, I have to say that we've [clears throat] had an awful lot of street projects this year
and a lot of good engineering along with a lot of help from many contractors and it looks like we're going to get the majority of our projects done before the snowfall. So, we're very fortunate that al all has happened and uh I go ahead and move that we approve uh John's project status report.
>> Second. >> Motion's been made and seconded to accept the city engineers monthly project status report. Discussion. All in favor of the motion say I. >> I opposed. Motion carries. >> Okay. >> And then I've got one more here. Uh six I that we moved it from the consent
agenda and that's consideration of approving a special event application with the Detroit Lakes Regional Chamber of Commerce a holiday period of lights on December 1st. >> Is that a motion? >> That's a motion. >> Is there a second? >> Second. Motion's been made and seconded
to approve a special event application for the Detroit Lakes Regional Chamber of Commerce for the Holiday Parade of Lights on December 1st. Discussion on the motion. >> Mayor, I will abstain [clears throat] from voting on this motion as a employee of the Detroit Lakes Regional Chamber of Commerce.
>> Okay. All in favor of the motion say I. I. Opposed. >> The motion carries with one abstain. And that's the end of the public works, right? Yes. Okay. We'll move to the balance of the finance committee.
Chairman Bokei. [snorts] [clears throat and cough] >> Uh, thank you, your honor. Items 7 A and 7B are complete. Moving down to 7 C. Consideration approving a professional design service proposal for the library renovation project with WHIDS. Mr.
Mayor and council, you may recall uh last year we were awarded a grant to do some improvements at the library, including a new roof, uh elevator, um the freeze panels on the exterior, and some improvements to make the the
bathroom more ADA accessible. Um we finally have received that grant agreement, so now we can proceed with actually bidding out the project. So to do that, we do need a uh architect on board to help put together the bid package so we can can pivotally bid that
project. And then also uh there's some follow-up during the construction administration to do wage verifications and and different things. Not to mention, we also have to go through a shipo review process since the building is on the register of of historic
buildings. So in your packet is a proposal from Witsth to basically provide that consulting service uh to the city. Um at this point uh would recommend approval so we can proceed with the project. >> Thank you. Uh we did discuss this uh at
length at finance committee and I move this forward with approval. >> Second. >> Motion's been made and seconded to approve a professional design services proposal for the library project with Widsth. discussion [clears throat] on the motion.
>> All in f I'm wondering u Kelsey if you could tell us what the projected cost for the project is so the public knows uh what the cost of this improvement project is. >> Yes. The the overall total project cost was estimated at 1.5 million. Uh the
grant from uh state of Minnesota I want to say 750,000 but then I'll be corrected. It's actually $749,999. >> [laughter and clears throat] >> Thank you. >> Can I I just want a little clarification. So this cost on this
document is the entire cost. There are there additional costs that will incur for the architect. >> Yes. >> Yeah. This this should be the total cost for the project from the architect. This includes the construction administration. Um they intend to bill
it hourly with a not to exceed amount which is that 7.5% of the project cost. >> Okay. Any further questions? >> Well, I' I'd just like to say we had a lot of discussion on this because um we know that money doesn't go as far as it
used to and and we're hoping that we can get all the items that need to be done from the roofing to the terracotta panels, the elevator, everything. It's a it's a lot of project to do for $1.5 million and I hope we can make it.
>> Okay. All in favor of the motion say I. >> Opposed? The motion carries and we are down to the [clears throat] public safety committee. Chairman Dolman, you have one item I believe.
>> Is it 8A? >> 8A. Consideration to approving a parade permit for the Detroit Lakes Regional Chamber of Commerce. I move. >> Is there a second? >> I'll second. >> Motion's been made and seconded to approve a parade permit for the Detroit Lakes Regional Chamber of Commerce.
[clears throat] Jackie, you're intending to abstain again? >> I will. Thank you. >> All in favor of the motion say I. I. >> I. Opposed. Motion carries with Jackie's abstaining. And we're down to the Liquor Gambling Control Committee. Chairman Sterns, do
you have anything on the agenda? >> Yes, Mr. Mayor, we do have item 9A. It does not require any action, but the uh liquor and gambling control committee did review the 2026 budget for the liquor store um because it had not been reviewed in August. So, no action, but justformational purposes and be voted on
in December. >> And Mike, why don't you just continue because we have three items on the public utilities commission. >> You can item 10A. Uh this morning the public utilities commission did meet and there were three bids uh that were reviewed. First one is 10A. Uh this is
for $115 kilovolt control panel. Uh and the uh motion was to approve a bid for $253,125 to electrical power products inc. They were the only bidder but they did come in uh the original engineers estimate
was around $340,000. So it was coming in lower than their estimate. So, public utilities uh recommends approval and I so move. >> Second it. >> Motion has been made and seconded to accept the bids and to award the contract for the uh 115
KV control panels to Electric Power Products Incorporated. Discussion. >> All in favor of the motion say I. >> I opposed. Motion carries. Uh next up is uh item 10B and that was uh for some site work. Uh there were multiple three
bids on that one. The original engineers estimate was around $700,000, but that did include holding our pond um which was estimated to be around $300 to $400,000 I believe. So [clears throat] that was excluded from it. Um how did Hoga Incorporated did come in with a uh
bid of $189,299.75. The other ones ranged up into $500,000. So uh definitely the most favorable bid. Um engineer company did recommend it. So public utilities uh commission reviewed recommended approval and I so move. >> Motion's been made and seconded to
accept the bids and award the contract for site work related to the jet substation to Hog Incorporated. Discussion >> just want to say thank you to Hogs Incorporated for a great bid for us. >> Further discussion. All in favor of the motion say I.
>> I oppos. Motion carries. Uh third item 10 C uh was consideration to accept a bid uh for a black start generator. Um the there are two pieces to that. Uh there's $343,584 for the main piece and then a day tank adder. I have no idea what that is. Uh
$18,930 for that as well. Um and that is uh the engineering company recommended approval of uh providing the bid to Ziggler. Uh public utilities commission reviewed it. I recommend approval and I so move. >> Second.
>> Motion's been made and seconded to accept the bids and award the contract for black start generator for the new generation project to Ziggler. Discussion on the motion. What is a black start generator? [laughter] >> Mayor and council. Good question. When
the grid goes down, that means the distribution system down and the transmission system is down. There's no power available to provide uh power to the ancillary services. That would be lube oil pump, fuel pumps, uh cooling systems and so on. So typically if you don't you're not tied to the grid, you
need some other power source to get those systems up and running to start the generator. So the black start generator provides power for those three functions and the starter motor. The starter motor alone for the jet turbine is 500 horsepower. So it takes a significant amount of energy to get that thing turned turning over. This is what
a black start generator does. It provides power to a generator when the grid is down. Keeps keeps the lights on. >> Keeps it helps. Keeps the light on. I appreciate that. Now I know what I'm voting on. No further questions, your honor. >> Okay, we need to vote though, don't we?
>> Yes, >> we did. >> No, we didn't. >> We need to. >> That was a long time ago. [laughter] >> All in favor of the motion say I. >> I opposed. Motion carries. >> I don't have an a recommendation for the Arts and Culture Commission, but I'm working on it. I would like to uh
recommend the reappointment of Sean Carlson to the planning commission. and I would entertain a motion. >> I so move second. >> Motion's been made and seconded to reappoint Shawn to the planning commission. Discussion. All in favor of the motion say I. >> I. >> Opposed? Motion carries. Uh I have
reached out to Jenna, but I haven't heard back from her regarding her position on the planning commission. So I'll hopefully have something uh for next month. I would like to recommend the reappoint of Kelsey Mcomes to the planning commission. And I would entertain a motion. >> So moved. Second. Motion's been made and
seconded to reappoint Kelsey Mcomes to the planning commission. Discussion. All in favor of the motion say I. >> I. >> Opposed? Motion carries. A couple of announcements. [clears throat and cough] At our December council meeting, we will have the 2025 budget and tax levy, uh,
which is pursuant to the truth and taxation requirements, and that'll be at 6:01 p.m. during our meeting. The Canadian Pacific holiday train is also going to be in Detroit Lakes on Tuesday, December 16th. And they always uh make a
nice donation to our local food pantry. The balance of the city council meeting date is listed. Uh the 2026 joint government's meeting dates are listed and the 2026 city council meeting dates
are listed on the agenda. Um, anything from the city staff that needs to be brought forward? >> Uh, mayor, one thing I was going to add is, um, Carrie added a nice feature on our website. If you go under the
advisory committee page, there's a a one-page fillable form. If you're interested in serving on any of our committees here at the city, um those who are are watching or listening, um simple form, click check the boxes of maybe the different uh uh committees
that you're interested in and then we can share those with the mayor so we can keep track if when vacancies come open u maybe have [clears throat] a roster of eligible people to appoint. So, uh, second thing I was just going to add, uh, the Washington Park, uh, bid opening
that was originally scheduled for last week. We pushed that back to Tuesday the 25th of November. So, hopefully we'll have bids in hand, uh, for the December council meeting. >> Okay, great. Craig, anything further? >> Yeah, I just want to say thank you to
Kelsey, uh, city administrator. Lots on his plate for this next, uh, this next year. uh some fantastic projects. Super excited about them, but I just really appreciate your Kelsey. Thank you. >> Good. Erin, >> I just like to say happy [clears throat]
Veterans Day to my fellow veterans for tomorrow. Uh anybody that's signed on the dotted line. >> Well, good. Thank you, Wendy. >> Nothing for me. Thanks, >> Ron. >> I just want to say uh thank you to Sean King and Tom Gulong for taking good care of our city. It seemed like just
yesterday it was May 1st and here we are in November. But uh our streets and our parks and all that has been uh absolutely fantastic. I hear comments from people all the time how good our city looks and it's uh these two people play a big role and it takes a lot of people. It's not just those two but
everybody that works with them. Uh we just appreciate all the job that you do to make us uh look as good as we do. >> Okay. Thank you. Jackie, anything further? >> Nothing your honor. >> Matt, >> nothing. >> Mike? Nothing. Sean, >> very briefly, my wife and I are doing
our second annual uh event to light up the lakes. Uh and so this is for businesses and for homes. So visit lakelightsdl.com. It's free. We just want people to help bring the cheer here to Detroit Lakes.
>> Okay, sounds good. The business of this council has come to a conclusion and the meeting's jour adjourned. [music]