this regular meeting of the Detroit Lake City councils called to order and at this time I'd like to invite all of you to please stand and join me in reciting the Pledge of Allegiance I to the flag of the United States of America and to the Republic
for which it stands one nation under God indivisible with liberty and justice for all thank you the first item the agenda is the approval of the regular agenda and at
this time I would uh entertain a motion for approval Mr Mayor I'd like to add a couple of items to the agenda all right this time items 9g and 9h were related to a couple of temporary uh liquor licenses for the JC's okay and with that
I would entertain a motion to approve the regular agenda with the addition of 9g and 9A no move second motions been made and seconded discussion all in favor of the motion say I I I oppose the motion carries the consent agenda is before the council and
all items with an asterisk are considered to be routine by the city council and will be will be enacted by one motion there will be no separate discussion of these items unless a council member or citizen so requests in which event the item will be removed
from the general order of of business and considered separately in its normal sequence on the agenda is there anyone in the audience or any member of the council wish to either add or remove any items from the consent agenda hearing none I would entertain a
motion to approve the consent agenda as printed so moved second motion has been made and seconded to approve the consent agenda discussion all in favor of the motion say I I I oppose motion carries the minutes of the regular city council meeting which is held on February 11th
2025 or before the council again is there anyone in the audience or any member of the council that wishes to make any corrections to the minutes hearing none I would entertain a motion for approval of the minutes don't move second motions been made in the seconded to approve the council meeting
agenda or minutes from the February 11th 2025 council meeting discussion all in favor of the motion say I I I oppose motion carries at this time I'll adjourn the regular meeting and call to order a public
hearing to uh consider the requests from the Detroit Lakes JC's for the 2025 water Carnival and I see I think Tyler is here correct Tyler do you want to add anything to the requests that you've made to the
city oh okay I didn't see you hi you guys want to say anything or no why' you come on up up and tell us about the dates and so forth well hello everybody how are you good uh so we've got the water Carnival
um on the agenda here it's going to be July 11th through the 20th um it looks a little bit different than it has been in the past years um we kind of got rid of some things that weren't doing so well financially and
and kind of added in what what made sense um I'm not really quite sure if you have any questions I'd be willing to answer those no but we sure appreciate you doing it it's a great event for the city so thank you very much and I think
all the uh requests are in order are they not Kelsey and Sean everything's in order so with that if there's no questions for the Admirals I would entertain a motion to approve the various requests permits
liquor licenses etc for the 2025 water Carnival so moved seconded motion's been made and seconded to approve all the requests from the Detroit Lakes JC's for the water Carnival discussion all in favor of the motion say I I I oppose
motion carries and again thank you and we look forward to a great water Carnival can't wait to bring it for you all right you guys at this time I'll call to order a public hearing to receive public comments on the proposed vacation of the utility easements on Lots 11 and 12 of block
four the Detroit Lakes North Industrial Park first edition and I would call on some of our city staff for an explanation of what we're doing here this is a request from Gooden company to vacate the utility easements
between Lots 11 and 12 in the Detroit Lakes North Industrial Park for their new building they'll be building across that area so they need to have those utility easements vacated okay is there anyone in the audience that wishes to speak to the issue of the
vacation of the utility easements on Lots 11 and 12 in the North Industrial Park hearing none that public hearing is closed and I would entertain a motion from the council your honor the community development company reviewed this at our meeting yesterday and recommend approval and I so move second
motion's been made and seconded to approve a resolution vacating a portion of the utility easements on Lots 11 and 12 block four the rearrangement of Det trit Lakes North Industrial Park first edition discussion all in favor of the motion
say I I oppos motion carries at this time I'll call to order a public hearing to receive public comments on the proposed vacation of all drainage easements on lot one block one of Highland Estates at 1321 Highland
Drive Larry you want to explain that again yes the project at Highland Drive has changed and the utility easements that that were uh dedicated on the plat are no longer required the easements or the drainage will be treated in
different areas based on their land disturbance permit and so the current easements that are dedicated in the plant are no longer required so we would like to vacate those all right is there anyone in the audience that has any questions or wishes to make any comments
regarding the vacation of all the drainage easements on on lot one block one of Highland Estates hearing none that public hearing is closed and I would entertain a motion your honor again the community development company reviewed this at our
meeting yesterday and we recommend approval and I so move second motions been made and seconded to approve a resolution vacating all drainage easements on lot one block one Highland Estates discussion all in favor of the motion
say I I I oppose the motion carries this time I'll call to order a public hearing to hear public comments on the Shorewood Drive Street improvements and to introduce the uh discussion on the improvements I
would call on city engineer John Bratt mayor and Council um as you indicated we'll have a public hearing we've uh got a proposed project for the entire length of Shorewood Drive uh potentially scheduled here for this summer so with any project that involves
um special assessments we're required by State Statute to hold a public hearing on the project um part of that is obviously in response to the statute requirement but we also want to make sure we're providing information to the adjacent properties uh get some input answer questions hear concerns things of
that nature so uh presentation we'll talk a little bit about the project background and some of the existing conditions what we're uh proposing to do then of course the estimated costs uh the cost distribution and special assessments that are being proposed and after the presentation we'll have a
chance for um questions and comments um a little bit on the background this project has actually been on the City's radar for a number of years it was actually included as part of the uh Street Rehabilitation project that we uh finally completed last year
but that actually started several years ago and for a host of different reasons um Shor Drive was dropped from the scope of that project um some of it was budget driven some of it was driven by some uncertainty of what we needed to do out
there uh so any event it was dropped but of course the road hasn't gotten in any better condition so we're picking that back up um the council authorized a preliminary engineering report in the fall of 24 we approved that at the February city council meeting and if the
council authorizes the project to move ahead we would continue the design over the course of the spring and and ultimately construct the project uh in the summer of 2025 so quite simply the project location is the entire length of shorwood Drive Longbridge road to wrong
Longbridge Road does also include the best I can term it the Spur Road that goes around the uh the tennis courts area um but it is the entire length of shorwood Drive uh not going to spend a lot of time on existing conditions but
we did look at briefly the existing underground infrastructure including the sewer the water those We Believe are in in fair condition with remaining life um so we're not planning to address any underground uh utility needs at this time the existing Street's about a 28
foot wide rural section uh the last Improvement was actually made by Becker County before they turned the roadway back to the city uh and that was made in about 2001 and from what I can gather um that also included a little bit of widening they they hung some shoulders
along the edge of the existing uh roadway to try to widen that out a little bit um in a nutshell the pavement it varies in in condition from end to end but there are some areas that are very poor other areas that are um getting getting there um but pretty
significant cracking uh we've done some cores of the pavement and it's starting to deteriorate really from the bottom up um so it's at a point that really we can't do anything with it in terms of typical maintenance sort of approaches that Public Works would do um there are
a couple drainage issues um along the corridor that we're aware of we would try to address uh some of those there's some erosion along the shoulder uh at the South End near uh the Longbridge Heights neighborhood and things of that nature so what we're planning to do is
what's called a a full depth Reclamation um essentially that's a process where we go in and grind the existing pavement surface along with some of the underlying gravel uh and aggregate we blend that all together um once that's done we will trim that
regrade it shape it compact it and then construct a new pavement section on top of that uh really ends up being a a new roadway when it's when it's done uh we'll do some pavement markings um I anticipate we'll do Edge line and center lines along this because it's got quite
a bit of a lot of geometry to it a lot of Curves and things like that uh one thought that we were proposing is actually tightening up the driving Lanes a little bit um that tend to have a traffic calming effect when you snug those up usually it's 12T we looked at maybe bringing that down to 11t which at
least uh has the perception of a little bit more space for pedestrian activity on the shoulder areas so um we would also as I indicated address some of those localized drainage issues um with some culverts and some minor grading uh
we have talked also about installing some curban gutter basically between Bay Ridge Drive and Longbridge Road and that that area of Longbridge along the north side of the roadway to address some shoulder erosion issues uh some other considerations uh
there was in the report uh some Provisions to look at putting some parking in uh in that area between Longbridge Road and Bay Ridge Drive on the south entrance uh if you will to shwood drive we looked at moving the curb out that we're proposing a little
bit to create a parking Lane along the north side of that road another option would potentially be to to uh push the center line of the road over further and then get a parking Lane put in on the South Side um all of that was really in response to the fact that we've posted
that area as no parking uh there was parking that was happening there during busy summer weekends that was creating some issues with u deterioration on the the roadway some safety issues things like that and so the idea was to look at
can we capture some some parking back um this was discussed yesterday at uh Public Works and I I know there's probably a lot of people in the eyes want to talk about it so I just wanted to address it now that the recommendation coming out of Public Works is to not do any parking uh in
this area so the recommendation that's going to probably be put before the council is to just simply leave it as is we will put the curban gutter in on the one side but we are not planning to make any accommodations for uh parking in this this area a couple other things that I wanted
to address because I've I've taken some calls on this over the last year um one other place we're looking at is is putting some curb in at the I guess it' be the northern entrance um to Shorewood Drive uh that first sharp
corner that gets clipped uh quite a bit so the shoulder just sort of keeps getting wider and wider and the edge of the pavement gets beat up pretty bad so we may look at some curb and gutter there just to try to mitigate that from happening again again uh had a fair amount of comments from people again
over the last 12 to 18 months about everything ranging from you know can we can we put a trail in or a sidewalk in uh can we put curban gutter uh throughout this thing can we widen the shoulders out and ultimately those are all things that are uh possible to do I
would say but not real cost effective to do within the scope of what we're proposing which is a really driven at a Pavement Rehabilitation type project to do those sorts of things would exponentially increase the cost of the project requires significantly more
grading and more work um much easier to do if we were to do a full reconstruction or a full regrade of the of the street or we're doing uh reconstruction of underground utilities and we sort of have the whole Corridor ripped up you know when that time comes I think these are much more valuable
options that we could look at but we're not recommending doing any of those within the scope of the proposed project this next summer so onto estimated cost we're looking at about a 2.2 million project in total um projects financed by a
combination of City funds uh this is a this shorwood drive is part of our Municipal state aid system so we can use uh some MSA dollars um for a portion of the project and then of course some special assessments so those assessments would be done in accordance with the city special assessment policy past
practices the short version of the story is uh full- depth Reclamation is split 5050 between the city and the adjacent Property Owners uh you can see the summary there on the table uh with the city picking up about Just sh have 1.3 million of the
$2.2 million project and the reason that's not exactly a 5050 is there's accessible footage um along the proper or the along the project that simply can't be assessed wetlands uh there's some city-owned property things of that nature um so
when we calculate those assessments and the assessment rates we include that footage to keep that Equitable uh for everybody but ultimately what we're doing by doing that is transferring some of that project cost onto the city itself so again quite a few wetlands and
things like that that we going along and other areas that we can't assess and so that's why you see the discrepancy there um in that cost split so what we're doing when we're coming up with the assessment rate is we effectively look at all the assessible
footage which would even include that those non assessible areas we include that footage for purposes of figuring out the assessment rate ultimately that lowers the assessment rate when we include those areas so we include all the assessible footage plus the non
assessible footage divide the uh the assessible amount to come up with an assessment rate um how we allocate those um this gets a little little hairy so bear with me I if you if you're re an interior rectangular lot your accessible footage
is going to effectively be the width of your lot if you're a relatively Square interior lot it's just the width of that lot Corner Lots um the policy does allow us to to assess properties on two sides
if you're a corner lot um so if the Improvement was being done on both sides of your property the front and the side your accessible footage would be the width of that smaller side plus half of the length of the longer side up to 150
ft and then anything over 150 on that long side but you're only assessed for the side where there's an improvement made so if it's if it's just your long side that you're being that the improvements done on it's half that distance up to 150 ft plus anything over
150 ft if you have an irregular-shaped lot you know a pie-shaped lot we we tend to try to assign an average width to those properties um and then another unique one and we do have some of these on on this project is lots of budding two
parallel streets the assessment policy is its Road um allows for the assessment of properties on both sides if uh if they have two parallel streets a Front Street in the front and a street in the back they can be assessed if the lot is
more than 150 ft in depth so we do have some of those properties that have a street on one side and a parallel Street on the back side that are more than 150 ft in depth um you know I've talked to the city administrator I think we'll have to look at some of those as we get into this further assuming the project
moves ahead um there may be some cases where we need to look at um whether that is the right uh methodology or not and ultimately bring that back to the city council for approval when we get to the actual assessment proceedings so with that said as it
stands right now and keep in mind these are estimated numbers um until we've gone out for bid uh we're looking at uh an assessment rate of about $45 a foot so if you had 50 feet of 50 foot wide lot 50 feet of assessible footage you'd
be looking at an assessment of about $2,250 100 foot lot would be about $4,500 150 foot lot be closer to $6,700 um as far as moving ahead in the assessment process could you go back
just one slide I don't that the cost Slide John there you go and I think just for the Public's knowledge Carri you put these the these presentation will be on the city's website too
so you'll be able to look at those so as far as assessment terms and conditions and where this moves ahead if the project advances there will be an assessment hearing uh either in the spring after we've taken bids or potentially could be after construction
this fall uh there's some factors that we consider whether we're going to hold that on the front end or the back end of construction but we make that decision coming up here and either way uh properties that are proposed to be assessed will receive a a written uh
notice of the hearing along with a copy of your assessment worksheet that will have the actual assessment on there and we hold that hearing and property owners are free to come in and ask questions related to that assessment when we get to that point so uh there typically the
city levies these types of projects over a 7-year term uh you have the option of coming in and prepaying uh those assessments either in part or or ordance in entirety ultimately just like any loan that would reduce uh interest charges otherwise they'll just go on
your taxes for the next seven years so with that turn it back over to the mayor okay so the way we are going to do this tonight is I'll open it up for questions first and then comments so if you have a question now would be the time to ask
and we'll try to answer the question for you and then I'll allow plenty of time for any comments you might have after that any you have any questions yes go ahead um I toty and do I understand that not I will
not have to pay that assessment yeah i' I'd want to look at it specifically but generally speaking if a portion of your property is wetland and undevelopable we don't typically assess for that portion of the property that's
not accessible would yeah if it's a separate tract and it's not developable we won't assess you for that correct if there are more questions could I ask that you come up to the podium so that we can hear it's pretty
difficult to hear and here so are there further questions if not I would open it up for any comments you might have and again I would ask that you come up to the podium and if you do want to make a comment uh we'd like to have your name and address for our minutes please so is anyone
wants to make any comments at this time yes sir come on up and again if we could get your name and address please thank you Jim Schultz I'm at 1235 shower drive and Jim if you could talk into the mic a little closer all right thank you yeah so bought the
house back in well 2011 at 12:35 shwood I spent a good portion of that time with my two daughters basically living as a moving living traffic barrier um especially going from the
hill down to Shorewood Drive so I'm I'm glad that I guess I came here and I was going to basically speak to the report that I saw the notice on Friday CU my wife had it buried in papers and I probably would have gotten ahead of it if I would have seen it sooner but um I
saw in the report about the parking and also some acknowledgement about input from uh residences about pedestrian traffic bike traffic and it kind of raised a question in my head when we're proposing parking on that stretch from you know primarily I'm
assuming for a business that requested a variance when they expanded their business basically in my opinion acknowledging that they have enough parking so I'm glad that you made the decision to take parking off of it and I would have been asking myself and asked
myself why we would be prioritizing that over pedestrian and bikes and especially in that section um without making accommodations for pedestrians and bikes and I acknowledge the scope of work with the
Reclamation doesn't really warrant um expanding those Services you know just a pavement Reclamation so I understand that but I would just add that if we are considering something a little bit beyond Reclamation especially for that section um the Longbridge heights
subdivision is a traffic producer for p pedestrians and bikes and my girls are getting old enough that they can kind of move about on their own but it's still a fairly High pedestrian bike traffic up and down that hill so if there is
consideration to switch you know taking the parking out of it but if we're adding curbing gutter to make some accommodations for uh pedestrians and bikes especially up and down that hill so that was remaining comment so any
further comments at this time my name is Leon sen I'm at 504 shwood Drive um while I'm excited to see this um Reclamation project take place um I do have a small concern that if we're
not factoring any bike traffic or sidewalk traffic if we're going to end up doing stuff twice for lack of better terms or paying for things twice I'm sure that's all been thought through um but it also it's disruptive you know it's it's one one Street in and out of there um so if we got to tear down for
two seasons it does get to be disruptive and I would like to find a way to widen things so that we could put sidewalks in or parking um especially on that curve by the tennis courts there um by by the uh Sandbar there's a lot of people parking there that shouldn't be parking
there they park there to walk out to The Sandbar it's once a year type thing it doesn't impact me but it does impact the road it gets to be very cluttered in there during certain holidays especially the 4th um so I'd like to see if we can find a way to try and widen things and yet still accommodate sidewalks and and
bike traffic cuz I've got I don't have kids I have grandkids um and they're there um and I do have the same concerns we've just been there three years but um traffic does move pretty quickly through there so thank you okay thank you any further
comments well hi Dan oh good Dan Josephson 1314 Bay Ridge Drive I live on the corner of uh shwood drive but I actually access my property from Long Bridge Road or uh Bay Ridge Drive um here with a few of my neighbors uh we
do have concerns about the parking situation on the north side of shwood drive going up the hill and um hopefully you guys do take that off the table because of you know going back to 2015 in July there was a meeting here that uh we as a city council decided that long
bridge didn't need to have uh four parking spots in uh three years ago at the March meeting two parking spots there was a variance for that and we approved that as a as a city council so six spots that the uh Longbridge Resort
decided that they did not need and the city granted those variances so to put in parking on the north side of that that uh road is not a a good situation to do um I've got kids that have gone through through my yard I'm sure Mr Pratt has had his kids walk through my
yard uh to get over to uh to play in in the uh streets of of Longbridge itself so um that's one of the concerns that we have also um I think uh Charlie's got one of those irregular lots that you're
access off of um bayge drive and off of shwood Drive is on the back side of his property I'm one of those situations where we've got parallel streets um being hit twice now for for property taxes so I'm looking at probably you
know 107 ft on on the shortwood drive side of things so we're looking at about $4,800 worth of assessment and uh bear Drive is 20 25 years old so we'll be hit again for a Bay's drive when that comes through so um in addition to that I've
got some shrubs where I do acknowledge I moved into a neighborhood 19 years ago that uh has a business across the road I intentionally left the shrubs in in the way I measured last night they're 12 ft away from the existing shoulder of the
uh of the road so any more creeping to the north towards my property it's going to take uh take those shrubs and my privacy away so um just want to point those uh facts out and would appreciate uh um solving the erosion problem I
support this the project as a whole and thank you for the time thank you Dan any F further com okay char Lindberg 1330 bayge Drive I just want to make sure you hear everyone that's already been talking that's that's why I stood up I just want to
make sure that you understand how the safety of any parking on that side would be terrible for that area there's so many kids that go across there parents that go across there and if they have to worry about cars and looking around cars
and things like that it's just it's not good for that area so just would re really want to make sure that you understand that that also um my a lot of my bedrooms are on that corner so if now if you're going to push cars back farther closer to my to my area to my to
my um bedrooms and to my house um don't think it's a good idea either um it can be a little loud over there we know that because where we moved in um we try to be as good and neighbors as possible um but to have parking on that north side
does no one but one one one section over there good does nothing for our neighborhood and it would be a detriment to our neighborhood so thank you thank you any further comments just to reiterate the
recommendation I know chairman Zeman that's going to be to not have any of the parking along there so if there are no further comments I'll close that public hearing last call okay that public hearing is closed and I
would entertain a motion chairman Zeman okay the uh Public Works committee did review this project at Lia last night and we give the mic we on and we uh give consideration to approving resolution authorizing the preparation of plans and
sites for specification of shwood Drive Street improvements without parking and I repeat without parking and ISO move second motion's been made and seconded to approve a resolution ution authorizing the preparation of plans and specifications for the Shorewood Drive
Street improvements and as Ron outlined we would not include any creation of any parking along uh the section that's close to Bay Ridge Drive is there a discussion by the council hearing none I would call the
question all in favor of the motion say I I opposed motion carries thank you for coming this evening and I'll give you just a minute to quietly leave the chambers before we resume our business Chief strand if you could help
folks okay so we at this time I'll call to order a public hearing to receive public comments on the Southwood Shore estate Street and utility improvements and again I'll call on our city engineer John
Pratt mayor and Council pretty much like the last uh hearing we just did um this one is for Southwood Shore Estates phase one this is a residential subdivision that's being proposed uh just off of sou Shore Drive in the South End of the city
um again this project would involve uh special assessments to the uh to the developer and the proposed lots that are being created out there so it's a state statute requirement uh we'll go through some of the existing conditions proposed improvements costs things like
that project location well I guess got some stuff backwards here but uh project development schedule so this has been toiling on for quite some time prior to this year there's been uh a lot of discussion surrounding you know the plat and annexation and things like that at
this point a preliminary plat has been developed uh the property has been annexed into the city um and so this spring uh barring your decision tonight we' move into the final design uh permanating bidding um and then over the
course of this next summer we would get into uh the construction of the project existing conditions it's an agricultural field currently so there is no sewer and water or anything within the project limits there is however sewer and water um located along sore
Drive uh to the north side of the proposed project as well as along 270th Avenue on the uh on the East End of the project we can access those for extensions into the pro into the um proposed
subdivision um the plan right now would be to extend sanitary sewer from Sol Shore Drive in and along the proposed Street that's contained in the preliminary plat we'd have a 8in gravity sewer M and 4-in Service laterals uh pretty straightforward uh same is true with waterm we would extend that off of
short uh of sore drive into uh the subdivision with a combination of uh six and 8 in water mains and then we would install uh light 1in Service laterals uh storm sewer and drainage again um little
unique here uh most of our subdivisions include what I would call a conventional storm sewer collection system it's inlets and pipes that then collect and capture the water and convey it to you know one or a series of uh treatment
basins in this case the developer has proposed something that's a little bit different uh essentially we would have any uh typical curbing gutter we would have a ribbon curb along the street but all the water would run off the edge of the street and into some shallow
infiltration selles you can call them ditches if you'd like but they're very shallow about 2 feet in depth uh very subtle with the idea that you let the water come off of the road into those soils and Infiltrate The the subgrade out there is is highly perious it's
beach sand basically uh so it's really Optimum for infiltration practice like that so that's the proposal for the the storm sewer now that's uh for the storm water collection and treatment um that also would require us to do a
significant amount more sight grading than what we would typically do with a project normally we don't have to do a a ton of site grading uh but if you're trying to get the water to these locations you need to have the street relatively flat we'll have to grade the
properties out so that all the water goes to the intended locations and so all of that really drives uh the need for more site grading so in some ways you're trading out storm sewer and ponds uh for a whole bunch of site grading um
with that I know we're also going to need some some additional fill probably in subsequent phases of the subdivision so um we might be able to stockpile some of that for future use so I mentioned uh the street uh that is in in correct it's
not 32 ft it is 36 ft uh wide roadway which is in line with all of our other uh subdivision roads at 36 ft wide the difference being here again is we don't have that mountable curbing gutter rather it's just a flat ribbon curb or flat piece of concrete along the the
edge of the street um and then we've got those infiltration swailes flanking the roadway so that drives the need for either a little wider right of way or additional easements alongside the right of way in order to to maintain control
of those uh swailes in perpetuity because that would be our storm water treatment system for for the area project costs uh looking at about a 1.4 million doll uh project in total uh again the street being the the largest
component of that uh but note down here and uh I'll explain why in a minute that there's about $7,000 of actual storm sewer on the project which is really just a couple of culverts that we need and then that there's about $210,000 of
site grading cost so I mentioned we're kind of switching one for the other in this case uh funding sources uh projects of this nature are generally uh funded by and large by special assessments to the to the developer and to the uh the lots
that are being constructed um this is all done in accordance with the city special assessment policy uh the the only exception to that is that the storm Water Utility Fund typically comes into play and I'll explain that in a minute
so sewer and water 100% of the sewer water and Water Service lateral costs are assessed uh back to the property owner uh to the development uh The Only Exception would be is if we had oversized sewer and water mains in there
for future service needs beyond the development if there was any oversizing that's done then we would pick that up right now we're not predicting any of that 100% of the street cost is assessed storm water is assessed 5050 meaning we
assess 50% and the city assumes the storm Water Utility Fund assumes the remaining 50% site grading isn't actually addressed within our assessment policy generally speaking we would look at that
I I would say is 100% accessible however we're proposing something a bit different or something that the council should consider like I mentioned that we are effectively swapping more sight gring costs in Li of storm sewer um to
some degree it comes to reason that perhaps those site grading cost should be uh split 5050 between the city and the developers since that site grading is really being done um to address storm water and drainage and storm water
treatment so I haven't presented that this way in terms of the numbers but that's been the discussion at Public Works um it's a it's a reasonable argument or something that's certainly reasonable to consider um so I'll leave that up to the council to make that decision
but all that being said again if we follow the letter of the assessment policy the city would only have about a $3,500 share in the entire development with the balance of the cost being nearly 1.4 or over $1.4 million being
assessed um to those lots so again if we looked at this under the context of what I'm suggesting we would be shifting about $105,000 of that site grading cost over to the
city uh allocation of the assessible costs again done by the special assessment policy generally for subdivisions the way we do this is we do it on a a per each or per lot basis we take each of the cost components and divide it by the number of lots that are available to come up with a cost per lot
uh that's what you see in this table here all those different pieces uh so again leaving this as is right now with with the uh development bearing the cost of the site grading we'd be looking at special assessments to each lot of about
uh $ 58,60 uh by contrast if the council elects to share in that site grading cost um you would be knocking little over 4,000 about 4,300 $ off of that site grading
cost and so we'd be dropping those assessments down to something below $55,000 uh things relative to terms and conditions uh developer prepayment policy so projects generally speaking with 20 with 20 Lots or more uh it's a
50% prepayment meaning the developer has to prepay 50% of those assessible cost before we will award a Construction contract projects that are less than 20 lots that drops down to a 25% prepayment um I mean that's all done to incentivize
phasing of projects and not um you know doing 50 lot subdivisions at once which obviously places more risk on the city uh there's more capital outlay and things like that um I would suggest here this particular phase is would provide
24 lot so technically it is over the the 20 lot threshold um but I would suggest that we make a variance from our typical policy simply because the phase that's being proposed is logical if we stop at 20
Lots it's really kind of an illogical place to stop I mean we would just kind of stop a street we'd have to construct a a a temporary turnaround or call the sack and then later on come and finish just a little bit more of the street it just doesn't make sense it would make
far more sense to finish that street out even though it's 24 Lots I still think it's meeting the intent of that policy and the project is still being phased um any event outside of that prepayment then the developer is
assessed for a maximum of 20 years after the project is completed uh the developer can rest request a five-year deferral followed by a 15year term if they would rather so it still ends up being a 20-year uh overall but they can get a 5-year deferral with a 15-year
term instead of just a straight 20-year term turn it back to you mayor okay is there anyone in the audience that has any questions for our city staff regarding the preparation of the plans and specs
for Southwood Shores estate or any comments hearing none that public hearing is closed Ron okay and as uh our city engineer said John Pratt that this is a unusual project and our public works department did look at this
project at life here last night and so uh we're going to be talking about taking uh you know our money that we normally use for storm Waters and we're going to shift those costs to go over to help with the sofware cost and this motion will also include moving from the
20 loss we had uh down and move that to 24 Lots uh with with this motion here so at this time that we'll give consideration to proven res lusion authorizing the preparation plans and specification of Southwood Shores estate Street in the utility improvements and
as I said that include the moving from 20 to 24 lots and also Shifting the money that we used for storm water to go ahead and be used for site where can I so move is there a second I'm not sure I understood what
the motion was for to be frank are we are we doing the 105,000 like because we talked about the different options with the 105,000 shifting and the the couple different options I'm not entirely sure I followed what the ask was I I believe I don't want to put words in Alderman
Zeman's mouth but I believe what he was suggesting was that we would proceed by participating in the site grading costs at that 50% threshold just like storm water and also that we would allow a 25%
prepayment for the 24 Lots okay and be and be using the same same amount some Dollar Wise correct and that's what you meant right okay second motion's been made and seconded discussion all in favor of the motion
say I I opposed motion carries without objection by the council I'd like to move to a couple of the finance committee agenda items and if Mike if we could start with uh seven B and C please yes Mr Mayor uh we have on finance
committee met today and we have a the we reviewed the financial statements and the independent accountants audit report for dlccc now we have Peter here uh the executive director of the dlccc um but
uh he's here to answer any questions necessary but uh count our finance committee reviewed it uh we found the audit to be acceptable they had a good year um stable numbers and so uh I have consideration to accepting the DL ccc's
annual financial statements in the independent accountant audit report for year ended August 31 2024 uh we reviewed and is so move for approval is there a second second unless you have anything further
to add Peter I'm just going to call the question on the audit I'm just going to call the question on the audit all in favor of the motion say I I I oppos motion carries we also have item C here and that's where Peter can come in and uh provide some insight
uh it's uh regarding the 25th anniversary Capital campaign for the dlcc didn't want to steal your Thum thunder on the previous item but thank you thanks for having me and I provided a handout to you the first uh two pages
of that are really some additional information about the dlccc this current fiscal year we're halfway through the year and we continue to have a good uh Good Year in terms of utilization so people in our community are using our facility and we're also I think using
our resources as well I wanted to um call your attention though to the third page uh which is a proposal to proceed with a 25th anniversary Capital campaign um and just a little bit of background information um beginning in December of this year will begin the 25th year of
the dlccc our actual 25th anniversary will be December of 2025 uh and that's um I I just really want to applaud the folks that created the dlccc years ago the vision that that they had because we we have a community center uh that has really the breadth
and depth of services that's unparalleled uh in the area so they did a great job of create a mission and then helping to bring that uh to light I did a little bit of sort of back of the napkin math and we are approaching 10 million visits to the community center
when it when you think about check-ins people coming for events in the ballroom think coming for shows in the theater coming for wck programs that we're offering all those kinds of things adding up to about 10 million visits so the facility has been well utilized but with 10 million visits in 25 years that
also adds to wear and tear on the building and we are certainly feeling the effects of that um as uh as the audit showed and as our financial statement show our operating model about 80% of our Revenue comes from ticket sales memberships earned Revenue about
20% from contributed Revenue including grants um fundraising City support uh and uh some money for Capital but not enough money to really adequately fund depreciation and prepare us uh to take care of more major improvements and if
you think about all of the major things that have happened in the community center over the years from the from its initial building to the building of the backyard to our large H HVAC uh plant that we did in 2018 uh to our recent ballum Innovations
they all required either debt or fundraising and um we are at a point now so we're proposing a 205 25th anniversary campaign to address some infrastructure issues uh we've done a lot to our building I think to keep it looking good uh on the outside but
underneath the hood uh is some growing uh uh challenges and a few that I call out our pool for example um the the deck of the pool needs to be replaced the mechanical rooms in terms of the filtration systems boilers those types
of things is in need replacement at significant cost um our Fieldhouse floor again is is functional uh but it's beginning to wear out and when you drop a ball on it in certain spots the ball isn't bouncing back up uh and so we're in need of replacing the Fieldhouse
floor uh sometime over the next few years along with some other amenities there uh other parts of building infrastructure including elevator controls fire panel uh we we've done with your help the flat roofs on the facility but we will likely need to do
the the Fieldhouse roofs um some equipment enhancements uh so that we can continue to attract members uh Aesthetics improvements and then finally a capital maintenance fund so when we add all that up and I've been getting cost estimates on the various uh components also getting input from
members and staff uh we're looking at a uh launching a capital campaign of about uh two with a goal of $2.5 million we're fortunate the the city through our management agreement uh there are additional dollars coming to the community center uh over the next four
years and we would use that money so we're not asking for any new money but just to use that City's portion of $500,000 and then raise uh an additional $2 million I've been in the process then of beginning to talk about this vision and engage some of our uh potential
donors and stakeholders uh and getting very positive feedback about that our management agreement does require the council to that you approve uh items in Greater in excess of $50,000 and so we're bringing this forward to ask for your your approval and also your support
for us to move forward with our Capital campaign and then also prepare to celebrate with us with our 25th anniversary coming up sounds good thank you thanks Peter any questions for Peter otherwise Mike I would entertain a
motion okay we have a consideration to approving a 25th anniversary Capital campaign for the dlccc finan committee discussed and I so move for approval second motion has been made and seconded to approve the 25th 25th anniversary
Capital campaign for the dlccc discussion on the motion all in favor of the motion say I I opposed motion carries thank you Peter and we look forward to the campaign also uh Mike if we could
take the uh Minnesota Flyers there's two items on the agenda as well um kind of three but we'll so we'll start with 7D uh consideration to approving a management program Services contract with Minnesota Flyers we have Beth here as well uh to answer any questions but
uh basically this is the management agreement between the Flyers and the city and uh they requested that the uh contract be extended for at least seven years which meets their uh one of their financing requirements with uh possibly using New Market tax credits so uh that
was the how it was presented today um so uh finance committee discussed and uh recommends for approval so and I so move seconded motion's been made and seconded to approve a management and program Services contract with the Minnesota
Flyers discussion on the motion all in favor of the motion say I I opposed motion carries so we also have item uh 7e excuse me uh consideration to approving the request from the Minnesota flyers
for food and beverage tax funding for the parking lot I'll have Kelsey uh do a better job of explaining this one thanks mayor and Council uh Minnesota Flyers has requested the city use its food and beverage tax dollars to um pay for some of the paving that's associated with the
project uh you should have a a handout from driveway service for a cost of $42,000 for doing some Paving in front of the the expansion at Minnesota Flyers so I believe the discussion at the finance committee was to approve using
food and beverage tax funds to cover this cost and then we also talked about some additional Paving that will come next month with a revised cost for that additional Paving thank you um so yeah so finance committee uh discussed the uh the bid
that was proposed at $42,000 for the the area that was covered but yeah we did also discuss uh getting some additional bids in on some uh areas surrounding that so um we have item 70 consideration to approving the request from the Minnesota flyers for food and beverage tax funding for the parking lot and uh
we recommend approval and Isa move second it motion's been made and seconded to approve the request for the Minnesota flyers for utilization of the food and beverage tax funding for the parking lot improvements discussion on the motion I have a question go ahead Wendy um Kelsey you mentioned um
additional bids so we're not getting a revision of this bid this is final we we vote and we're good to go you're talking about other areas of the additional Paving correct I just wanted to make sure I heard that right thank you further discussion and is the a question
is the um what we're voting on is is this portion of the parking lot or all of the parking lot in addition to the other bids that will come in you're voting on just approving this $42,000 for tonight okay further questions or
comments all in favor of the motion say I I I oppos motion carries so we also have 7f and that's a related to the property uh we have consideration of accepting quotes for the demolition of the old food pantry building and awarding the contract to
hog so contracts were received and hog came in at a a bid of $23,660 um and they will have the property uh or the building removed by the end of May and maybe a request to try to move it up
if possible uh because of the good weather and maybe the Flyers can get an earlier start so um but we have uh the finance committee discussed the quote found it to be acceptable and uh I so move for approval seconded motion has been made and
seconded to accept the quote for the demolition of the old food pantry building and awarding the contract to hog Incorporated discussion on the motion all in favor of the motion say I I oppose the motion
carries is there any I I know uh Lynn is here and wants to uh have a few minutes regarding some issues down in the park but before that is there anyone else that has an item that they would like adjusted on the agenda the rest of you are just watching
good government in action right okay so Lynn because you're not on the agenda I'm only going to give you just a few minutes to address the council so if you could keep your remarks brief I would appre appreciate it and if you'd come to the podium and introduce yourself and
your address absolutely and make sure you're talking to the mic lens so we can all hear you I'll make sure of it all right how's that that's good hi my name is Lyn schulberg I live at 326 Parkview Street
I'm a Community member and I live in the area of the city park I was here back in July of 2023 and I'm disappointed to be back again for the same issue illegal activity happening in the city park
we're asking you again and we've asked before and I know emails have been sent to some of you and I know phone calls have been made we've asked we've discussed we were looking forward to something being done everything we asked for or we even
talked about zero happened zero now with that said there was officers given overtime to sit in the park that happened I think for two
months that that wasn't sustainable city council knew it wasn't going to be sustainable I knew it wasn't going to be sustainable and the officers knew it wasn't going to be sustainable the activity the illegal activity has continued safety for the
public safety for people visiting the the park these these are not just nuisance calls if you're waiting for something again to happen time is running out there have been weapons calls domestics
fights reckless driving speeding garbage dumping um targeted harassment I even quit calling and I was still targeted my neighbor was recently targeted it was I I know some of you
have already heard this you saw the video that person could not be charged for what he did or she did because that's my understanding because we couldn't see the driver it was
targeted gentlemen got home to have lunch and a person did what he did it was harassment it was targeted and it was illegal and huge safety concern for the rest of the community not just me and
Elizabeth everyone in that community area I have knocked on doors and I've told you this before they're not coming forward they're not making phone calls anymore like I said I quit making phone calls I thought gosh all right I'll let you guys handle it I'm looking forward
to a a a better result zero and the impression that Michelle or excuse me that um Elizabeth and I are getting it's just them no big deal that's my frame of
reference actually one of the members of the community that decided not to call in anymore started vide taping and I asked him for that videotape and he apologized because he didn't hit the record button but but he got to the point the other day of safety issues for
the community again they don't call they're afraid of retaliation the offenders that are there are juveniles and adults your offenders during the day can be different than your offenders at
night I've seen a drug deal or two I sat there at the park in my car and I flashed my brights and they scattered like roaches I sat there and some kids took
all their garbage and dumped it out of their car my lights were on and I watched him do it I got out of my vehicle I requested as a mother would to have them
pick it up they laughed at me I said I'm calling the police they picked it up the garbage is incredible bottles alcohol bottles Vapes whatever is there I don't think it's there anymore because I believe the city
has picked that portion up I had even a mother of two tell me you live by the park what do you expect I expect better rendered me speechless I didn't say that I had another person say to me
I've lived here all my life I did the same thing I hung out I hung out at the park okay 30 40 years ago people were different Society was different things have changed there's no respect for law enforcement there's no
respect for safety there's no respect for the environment over there there's no respect for our safety this is a safety issue speeding reckless driving um I've been followed I've been
honked at a a group of kids I walked outside of my home just to do a chore and a group of kids and I hadn't been calling for a while stopped honked their horn yelled
obscenities at me rev their engine and I've been told hey Lynn don't react got it I didn't they kept doing it until I walked into my house it's uncomfortable it's unsafe with their
driving habits exhibition driving and then I thought we were going to have additional cameras put up that's really what we discussed wholeheartedly we even discussed it again last night but almost two years ago we
discussed that there have not been any cameras put up now the cameras that are there are for property safety they don't they do not help with the situation that's at that park right now in this almost twoyear span I asked
were there any cameras put up anywhere else yep at other parks for building security not for Public Safety this is a community issue something's going to
happen again my name is Lyn Scher I'm a 911 dispatcher Communications training officer my last training was active violence my training before that is active shooter I also train
dispatchers we train in case something happens when we hope to God nothing does but if you're waiting for this to happen something's going to happen it has in the past why wasn't there any anything done
I don't understand we came to you for help I know it's not going to be 100% taken care of I get it but we came to you for help over a year and a half ago and I know Elizabeth has been emailing making phone calls and I started calling
again the other day I was followed because I have pissed a lot of people off I have been targeted and it's getting very uncomfortable and again it's not just me it's the whole
Community because then they're going to move somewhere else and we all discuss this then they're going to move somebody else somewhere else Lincoln Avenue it's about a quarter mile long when they see me coming they take off 25 houses up that way a
Park tennis courts and they're speeding and it's amazing it it's amazing and they have no I don't know what it is not even respect it they have there's
no accountability there's no accountability I am not responsible for their behavior because I'm calling in because if I was responsible they wouldn't be doing it okay Lynn you're going to have to wrap things up if you perfect I will
okay I will and and I will refer this back to our Public Safety Committee okay for further review so to to where I'm sorry the Public Safety Committee I talked to them last night about it well that's what I'm going to do okay and that I'm glad you did but that's what
I'm going to do tonight okay perfect okay um again we came up with a lot of different ideas um I it's not just a park issue it is a community issue and the thing
is what if it were your family or what if this was happening to you okay Len thank you you bet any questions let me know all right we'll move back to the regular agenda and I believe we are on the Community Development Committee
agenda chairwoman Sprite you want to take it from here yes thank you um item 5A is an update on the 270th Avenue annexation and I don't know if Charlie or Kelsey would like to take that and just share uh with the entire
Council mayor and Council I think my best summary would be we're continuing uh kind of discussions with the property owner and with the township I think we've kind of reached a tentative agreement if all goes well we'll have this on the agenda in April for approval and it also goes to the township also in
April for approval hopefully is that correct Charlie uh that's the hope and the discussion that we've been having with the township and their attorneys so okay so no action tonight correct no AC just an update okay um thank you uh
item 5B um consideration to a resolution approving a variance uh to allow a zero foot parking lot set back on the property at 13 Highland Drive and Larry if you want to this is a variance request for Highland EST States the
project has changed on that property and they need a variance to have a parking lot that's a zero set back instead of the 5ot setb from The Lemon Road RightWay in order to shift the building 5 ft to the north to get it out of a
utility easement thank you uh the Community Development Committee reviewed this at length last night at our meeting and recommend approval ISO move second motion's been made and seconded to approve a variance to allow a zero foot parking lot set back from Lemon Road at
13321 Highland Drive to discussion on the motion all in favor of the motion say I I I oppose motion carries all right thank you um item 5 C consideration to a resolution continuing City support for
Cooperative agreement with Becker County for the dmra and I will let uh City staff review that with us dmra is looking at updating their master plan and they want to submit that to the Greater Minnesota Regional Parks and
trails commission so that it's on file with them so whenever the city would apply for funding for dmra they have the new master plan in place Greater Minnesota regional parks and trails has asked that the city and county pass a
resolution of continuing support for a 20-year agreement that they've entered into for improvements to Mountain View and Detroit Mountain Recreation Area I'm not entirely sure what that does for them since the year agreement is in place and we aren't going to violate our
agreement but uh it doesn't change the agreement it doesn't change the terms of the agreement or the length of the agreement and since they are the fun and we want to do what makes them happy I think it would be a good idea to pass this resolution of continuing support
which we have to continue to support anyway so all right so our committee did review this um last night and uh we recommend that the council approve and ISO move second motions been made
and seconded to adopt a resolution continuing City support for the Cooperative agreement with Becker County to develop and Implement recreational and facility improvements at dmra discussion all in favor of the motion
say I I opposed motion carries is there anything else on the Community Development Committee agenda when Wendy that is it thank you that's it okay uh then we'll move to the public works committee chairman
Zeman okay U last night at our Public Works meeting we had discussion U regarding Minnesota state flag uh our old Minnesota state flag was adopted by Minnesota Legislature in 1957 the old flag with the state seal in
the center was retired by the state of Minnesota on Saturday May 11th 2024 at that time the old flag will no longer be fly will no longer fly over Minnesota official government buildings the old flag was replaced with a new state flag
uh bear in the shape of Minnesota with a 8o Northstar uh field and also a field of light blue uh representing Minnesota's Waters uh the new flag is now flying over all Minnesota state official government buildings and at all
Minnesota cour houses at this time the new flag is only required to fly over uh over outside official Minnesota state government offices and the court and and uh government courtrooms uh Lo local
government offices are not required to fly the new flag as many cities and Counties have not made the switch to the new flag uh as of now throughout the state so whether cities and counties opt the flag the new flag is up in there for
now and it leaves up to each city and county to decide which flag to use in their cities and counties locations uh as you know Becker County is flying uh devoted this fly the old flag we've had many discussions I've had people ask me
because the public works and also have asked celsey what would she do this so I I I think we should uh make a decision which way we want to go on this so I'm going to start by going ahead and I'm going to make a motion that we go ahead and we fly the new Flags here at uh
Detroit Lakes uh City facilities second okay the motion's been made and seconded to display the new Minnesota state flag is that what your motion is right okay okay this motion has been made in second before I call the question certainly
would open it up for any discussion by the council I would just um I don't know if I can amend that motion but I would um suggest rather than using the word new that we that the term terminology is the official are you okay is the motion in
second or okay with that change okay any further comments all right all in favor of the motion say I I opposed n n I'm going to do a roll call because it sounded kind
of close Craig I Aaron me Wendy I Ron no Jackie I Mike hi Sean hi J no well I guess it wasn't that close but my hearing's not that good anymore
either the motion carries okay Ron okay U well also at this time uh we uh have had discussion regarding parking around Mana food co-op and I'm G to have Kelsey uh just give a little update on
that mayor and Council uh we had a request from Mana food co-op to consider some sort of limited parking um near their location uh they tend to see a lot of long-term parking in their area um we didn't have a representative come to the
public works meeting so we'll just Reserve this for next month if they're able to come to the meeting okay and with that we'll see what comes forward on that I I would like to say that that discussion on that area has been ongoing for a long time
about employees parking and it's a typical U history of that of that area down down there with parking and Ace Hardware for years was always at our meetings in regards to that and looks like that discussion is continuing on
with the Mana food co-op uh let's go to item C here consideration to approving the organic material recycling collection of the city of Detroit Lakes as you remember uh last month Steve sco and AR Dev came and they talked to us a
little bit about uh recycling uh uh food from your home that you don't finish up using leftovers uh restaurants and so forth and they're going to start a new uh food Waste landfill uh collection area throughout town and uh the idea is
to go ahead and take that and then make it into recyclables and we had a month to review this and the committee reviewed this yesterday and we go ahead and move to uh try this project for one year and see how it works out after year
if it works out after year to go ahead and accept it for further long range for recycling so I at this time I'd make a motion that we'd go ahead and uh go ahead the recycling program it's a new program and we'll see how it works out I
so move second motion's been made and seconded to approve the organic material recycling collection in the city of Detroit Lakes discussion on the motion all in favor of the motion say I I opposed motion
carries okay item D consideration resolution accepting reports and stud of public hearing on the approvals of concrete mumus curbs gutters approaches and sidewalks for the April 28th 2025 I'm going to uh call on Sean King to
give us an update on that may and Council this is just the um same hearing we do every year for the concrete pumis and curban gutter repair that we have throughout the city we mark it every fall uh bring it forward in the spring for um the summer
construction okay the uh committee goes ahead to to approve this and I so move is there a second motion's been made and seconded to uh accept the report and set the public hearing on the improvements of concrete two minutes curbs gutters approaches and
sidewalks and that would be for April 8th 2025 which is our regular city council meeting discussion all in favor of the motion say I I oppose motion carries okay IEM me has been removed by the request of the the person that
submitted it uh going to item F A consideration to a special event application for historic home Sader for TR Tunes from June 5th through the 28th 2025 Kelsey you want to give us a little update on that mayor and Council the reason we didn't have it on the consent
agenda was uh part of the requests was to have the Pavilion as a backup for those Thursday nights uh the consensus of the committee was to allow them to use the Pavilion as a backup for rain events without uh charge granted that it's available so we're not going to
take those dates off the book so if we can find someone to book it we'll do so but if it's available they can use it free of charge okay the as I said the uh committee reviewed this and with the the exception of it does rain if the if the pavilion's
open to use uh fine but if somebody's used it they'll have to find some other spot for it but uh the committee recommends an ISO move second motion has been made and seconded to approve a special event application for the historic homes theater uh to have the
trucks and tunes down in the city park in the use of the Pavilion if necessary discussion all in favor of the motion say I I oppos motion carries item G consideration to accept quotes from the DM mountain bike
trail in awarding the contract I'm going to call on John prant Mayor and Council uh this is a part or a small part of the overall Legacy Grant Improvement projects that's being completed out at dmra um there's a
memo in your packet this is uh related specifically to the construction of some additional downhill single track mountain bike trails out at dmra uh the threshold was such that we didn't have to go out and formally advertise for bids but rather just
receive uh quotes uh we received two quotes one from Progressive trail design the other from Pathfinder Trail building and the low quote was received from Pathfinder in the amount of $142,000 again this will be funded um by
a portion of the Legacy Grant proceeds out at dmra okay the uh committee reviewed this and made approve will go ahead and approve Pathfinders for 142,000 to do this project and ISO move second motion's been made and seconded to
accept the quotes for the dmra mountain bike trail and award the contract discussion on the motion all in favor of the motion say I I oppos motion carries key item H consideration of resol includ in offering improvements and approving
plans and specifications and ordering advertis for bids Forest Street improvements project I'm going call on John to give it update on that yeah mayor and Council a number of months back um the council authorized preparation of plans and specs for
Forest Street uh we've got those to a point that they're uh pretty close not quite done but pretty close to complete uh we'll be sending those into mindat uh for review and approval here in the coming week or two and just asking the council for formal approval of the plans
and authorization to bid uh so we can get that project out to bid uh probably prior to the next council meeting which is why I'm asking for the approval um right now okay the committee reviewed this we authorize the approval and Authority for the bid of this and I so
move second motion's been made and seconded to order the improvements and approv plans and specs for the advertisement of bids for the Forest Street Improvement project discussion on the motion all in favor of the motion say I
I I opposed motion carries okay uh next item is to have uh John give us an update for the city engineer monthly report all right mayor and Council I acknowledge I've used my allotted time for tonight um do have some activity on
on various projects uh the reports included in your packet nothing really to cover the first couple items we talked a little bit about Southwood Shore States project night moving that project into design uh for construction yet this summer um Water Tower project
uh the contractors has been working on that project fairly consistently throughout the the winter months here uh the piles are in the ground those have been filled uh they got the Riser pipe in and they're starting to place all the uh steel reinforcement for the uh pile
cap Foundation they plan to pour that next week so where that leads us is uh probably over the course of the next month or or so we're going to start to see um the vertical construction happening on the uh the concrete column
so some things happening up there um not report on the Heartland State trail project just yet we just uh approved Forest Street going out to bids on that uh wests Drive phase three plenty going on with that project uh I know a number
of the council were at the public input meeting that we had had last uh Tuesday I think it was here in the city council chambers um by my measure it was uh very successful from the standpoint we had right around 125 people show up for that
uh so it was very well attended for really the duration of the two hours that that we had the open house uh in addition to that we've got uh online access to just about all the same information um we've had good traffic we're able to track that we've had good
traffic on the website we've had good respon es uh both on the online survey and the uh written surveys from the open house that evening um I'd still encourage people if they haven't to to go to the city's website again all that
information there's interactive maps um all the presentation boards presentations there's tons of information out there um and there still is the survey is still open online so encourage people to go and voice their opinion what they like or don't like uh
with the proposed improvements so uh really The Next Step here is going to be to finalize the the scope of everything and move that project ahead so that we can get uh design wrapped up later this year um get all of our approvals and get
that project bid probably prior to the end end of this year so that we're ready to go for the the summer of 26 uh dmra we just mention that that uh hopefully I think is the last piece of that puzzle in terms of um bidding and
now it's just a matter of over the course of this summer uh to get all those various improvements built out there uh we've got this summer to get that done in a little bit of the following summer sh drive we had her hearing on that uh don't need to mention anything more um One new item I did put on here
is related to a Cooperative study with mindat and Burlington Township um looking at the intersections of at Highway 10 East uh at East Shore drive and 290th so this would be just west of the
new K cabota dealership if you're familiar with that area there's some strange things with approaches and short turn lanes and things like that that create some problems uh we had a fatality out there uh last year and so we're working with mot and looking at
different options of how to improve that and improve the safety and and functionality of all that so I think right now uh the plan is to probably have some form of uh public engagement or open house uh related to those
improvements uh towards the end of this summer so any questions any questions for John if not uh Ron motion to go ahead and accept John's engineer report second motion's been made and seconded to accept the
city Engineers monthly project status report further discussion all in favor of the motion say I I opposed motion car carries is there any other items chairman okay we'll move to the finance
committee which I believe there's still a few items yes a few remaining uh we have item 7A Apple Tree Dental uh came to the finance committee earlier today and they uh presented u a possible they're possibly looking to lease the uh
Public Works facility office building the old Public Works facility office building kind of key thing um and so there was some preliminary number MERS thrown out at the finance committee uh they provide uh uh dental work for underserved um you know people in the
community and uh do a wonderful job so uh so the hope is that they would come back next month with something more formalized and working with Kelsey on that okay so no no action on that one um item 7g we have a consideration
to approving the 2526 dmra rates uh for their Hill skiing and tubing uh they are hoping to bump up their uh daily rates a few bucks each uh to generate some additional revenues uh but within a
reasonable amount and uh kind of keep them in line with the higher rates uh within you know in other uh ski resorts within the area so finance committee reviewed the uh the proposed rates and we recommend for approval and I so move
I'll second motion's been made and seconded to approve the 2025 2026 uh Detroit Mountain Recreation Area rates discussion on the motion I just wanted to mention that uh the director of the dmra mentioned that they've had a
very good winner out there our snow has been sporadic this year but it snowed at the right time and so they've uh they're they're they're pleased with the business they've had I one I've M that all the time how are they doing so the report is that they they've done well okay further
discussion all in favor of the motion say I I opposed motion carries uh we also have item 7h uh consideration to the request from Becker County for funding for a trail study Kelsey gave us a little bit of an update uh this is uh for some proposed uh Trail work um
outside but near the city limits and so uh there's still some additional uh work being done at the county level on this one so we're going to just table it for the month okay anything further on Finance nothing your honor okay we'll move to the public safety committee
chairman dolman nothing your honor you got nothing nope just said it's dry out there and red flag warnings get some snow this weekend but watch your campfires that's right right Mr strand back there everything's going good right
sir okay we're good thanks Chiefs thank you yeah it's been pretty quiet from you tonight Aaron so with that we will we move to the liquor and gambling control committee and we'll back to Chairman STS so we have a few items on this one the
first one is item 9A uh consideration to the request from downtown Alive to support or to sponsor the downtown floral baskets for the 2025 year um over the last few years the liquor and gambling or the the liquor fund has uh
paid about $4,000 towards the sponsorship and the uh liquor and gambling control committee uh discussed it and once again we recommending $44,000 for that cause and is so move second motions been made and seconded to approve a
$4,000 contribution to downtown Alive to sponsor help sponsor the downtown floral baskets for this summer discussion on the motion all in favor of the motion say I oppose motion carries all right we have a couple of extra ones added on after
the fact um item 9g the K uh the Detroit Lakes JC's have a couple of additional requests that came in um a little later and they're for a 1 to four day temporary on sale liquor license uh item 9g is for the Kent Freeman Arena on
April 4th uh liquor and gambling control committee reviewed uh and I recommend for for approval and ISO move second it motion's been made and the seconded to approve a uh liquor license for the JC's for the Kent Freeman Arena discussion I
just have a question what's the event is am I missing I could not find it just having an oldfashioned keger all right the craft year Tour on April 4th thank you it's the what craft CRA we have some we have some JC's to help I was
close all right and uh so all in all in favor of the motion say I hi hi hi oppose motion carries all right we have item 98 as well uh and you folks can maybe help me out on the date on what
this one is on April 12th uh it's also for a 1 to four day uh temporary on sale liquor license that's to be the Armory for our gun awesome there we go uh uh liquor and gambling control committee uh
discussed the request uh we recommend approval and ISO Move seconded Motion has been made and seconded to approve a request from the JC's for a liquor license for the Armory discussion all in favor of the motion say I I I opposed motion
carries that is that it for the L that's it but you've also got some public utility stuff you short straw on the finance committee so I got an extra one to throw in um so uh Public Utilities Commission met this morning and we actually have a few items
for um Council today one is the discussion regarding the sale of property adjacent to the water water tower um I'll give a little quick little summary there is a there is a house that is U um the owner is considering selling
and there is a a strip of land when they had their land property surveyer when they realized that their house was kind of on city land or Public Utilities land and so uh there's been a negotiation to have a parcel of land sold uh to the
current homeowner so they can sell their house with no restrictions so uh Public Utilities Commission uh discussed the uh reviewed it this morning uh we uh we recommend approval and I so move second motion's been made and seconded to
approve the sale of a piece of property adjacent to the water tower discussion on the motion all in favor of the motion say I I I opposed motion carries okay we have item 10B consideration to our resolution
accepting Grant Navigator funding uh this is a uh Source created by the league of Minnesota cities and uh Rob brison uh from the uh Public Utilities uh the Water uh part you think I would have the term set right uh Rob applied
for a grant to help in planning for posos testing and evaluation in the water the waste stream and uh he was a he was uh because of his Grant being submitted uh the public utilities was awarded $10,000 Grant um so we just have
the luxury of accepting that Grant uh Public Utilities discussed uh we recommend approval and I some move second second motion has been made and seconded to accept a grant Navigator funding in the amount of $110,000 the public utilities discussion on the
motion all in favor of the motion say I I oppose motion carries uh the next one has a little more uh technical jargon in it but uh consideration to accept bids for a 15kv switch gear for industrial sub and awarding the contract to Harold
case schz company um there were uh three bids received on on this uh this request uh RFP and they ranged from about 795,000 to about a milon 20 thou 21,000
so uh the review was completed uh by an is it dgr which is an engineering firm that uh they that and they said the recommendation was that we accept the bid for for $795,000 uh as they are a known company so uh
Public Utilities uh discussed that this morning uh and recommends approval and I so move seconded motion's been made and seconded to accept a bid for a 15K volt switch gear for the industrial sub and awarding the contract to the Herold
Schultz company discussion on the motion all in favor of the motion say I I oppose motion carries so item 10d uh the We There are this is a consideration to accepting bids for two old buildings on Industrial
subsite so for that for the site that's uh going to hold the new industrial subsite uh there are two old buildings on the property and so there were bids um you know there were bids received that where uh the contractors are going
to remove the buildings under the terms described in the request for proposals and uh two bids were received one for $20 on the smaller building uh the second one was $1,111 on the second building the larger building um you know I guess it sure
beats us having to pay for the uh Demolition and removal though uh so Public Utilities uh discussed accepting the bids as proposed uh they are going to be removed on in a timely manner uh so we discuss the bids as proposed and I so move seconded motion's been made
seconded to accept bids for the removal of two old buildings at the industrial subsite discussion on the motion all in favor of the motion say I I I oppose motion carries and with that is there any additional City Administration items
Kelsey that you're aware of that should be brought forth mayor I do not have anything else okay any of the other City staff um I'm still looking for someone to serve on the arts and culture commission if you've got any candidates you can let me know on that I do want to
recommend the reappointment of Jesse Krueger to the tourism Bureau and I would entertain a motion so move second motion's been made and seconded to reappoint Jesse Krueger to another term in the tourism Bureau discussion all in favor of the motion say I I oppose
motion carries the Becker County Assessors notified the city that the Border review for the 2025 assessments will be held on April 25th at 9:30 a.m. and we have Alderman Zan Alderman bokei and myself are all certified and so I
would uh like to appoint those three to the it's three that we need carry right okay I'd like to appoint those three I don't need a motion do I I I'll do a motion second so move no I I can't do so
so move second somebody will get it I tried motions been made and seconded to appoint uh Alderman Zan Alderman bokei and myself to the uh border review discussion all in favor of the motion say I I I oppose motion
carries the joint governance meeting dates are listed and the balance of the 2025 City Council meetings are also listed is there anyone in the audience that has anything further I don't don't think there
is Craig anything else tonight no Aon no Wendy Jackie uh no good Mike no Sean no sir k no the business of this council is come to a conclusion the meeting's adjourned