all right good evening everyone uh I'm going to call the Community Preservation Committee regular meeting to order it's Thursday March 20th 2025 it's 5:00 p.m we are in person at the Prime Time Building and available via the Zoom this meeting is being recorded and can be
viewed at a later date on the Town of Titan YouTube channel we could all please stand for the pledge of allegiance i pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with
liberty and justice for all we'll start off with committee member introductions i am the Kevin Smith chairman and also parks and recreation representative jonathan Ga coordinator historical
commission representative Kevin Perry housing authority call trying to get Oh he was there so Kathy is our newly appointed representative from the housing authorities so welcome aboard glad to have you have you on with
us all right so our first order of business is to review discuss and act uh the prior meeting minutes i've called and get Good evening everybody good evening uh Paul hey we just um we
just did committee member introduction so if you just want to introduce yourself quickly oh sure thank you sorry about that uh Paul Reynolds Conservation Commission representative thank you all right so the first order of business review discuss enact
uh approve prior meeting minutes elizabeth had sent those out earlier today for us to review i did look them over i didn't see any changes that needed to be made i don't know if anybody else did no
i did review them i didn't notice any issues either there was one on the spelling of Timothy Ryan's name for the playground can you spell it yeah under B so Timothy Ryan should be H R H I N E
S instead of the Y i'll correct it okay thank you yeah um yeah we can make a motion to approve approve with the amendment i'll make that motion second motion meeting seconded any other
discussion well because Paul's on Zoom we roll call vote jonathan Jonathan Gale I Jack Gails I dan Higgins I roll back all right thank you very much
uh next we have financial reports um Dave Eckerson's not with us yet i don't believe there are any updates to our um for our financial reports anyway but we can always have him kind of fill us in when it does arrive and after we get
through some of the other agenda items hey hello folks hey how's it going um we're just we just did minutes but can you just briefly introduce yourself hi I'm Brandon i'm a uh member at large
thank you so we're going to skip financial reports until Dave gets here and I don't think there's many updates anyway uh first order under old business we have a review and discuss uh CPC project updates um I don't have anything from a
parks perspective i do know one thing one thing that I wanted to mention though is um I know that Jeff Kavalo had vacated his position with the trails committee so I've talked to um Bob Awini and they're not sure who's going to take
over for in that in that role um but I did let him know that you know to kind of keep in touch with us for that trails committee project for Broad Cove if there's anything that transpires with that cuz I know they were just starting to get into it um and he's just sure he wasn't sure of
himself or um Rachel going to take over that that role where they're kind of hidden with that committee so I think they're kind of in a little bit of an in between spot so we might not hear from them for a little bit um other than
that Pat do you have anything no we're still waiting for the West survey to be finished just one thing to note under um the MON company proposal for the National Register um Stacy's been following what's going
on with the National Park Service um she doesn't want to begin it until she's certain that there's going to be a reviewer there um to review our application so we don't spend our money and it doesn't get reviewed because of all the changes that are going on
and in our last meeting just to it pertains to housing i know that they had completed the electrical panel project and we had kind of discussed that in our last meeting and that's um all those bills have been submitted so that reimbursement should be going to the housing authority they haven't received it already so we know that that has all
been taken care of all right so next up we have review discuss and act the Titan historical society application for funding um and they provided us with an updated estimate I'll share on the screen
and it looks like here so this is an increase from the original amount correct that's correct we had the uh the contractor come and look at I opened up part of the wall contractor came over was concerned about several things the ceiling which we didn't note the last
time uh but he saw the exposure of the wall he realizes that there's some serious damage there so he uh felt it was important to increase the requests from the CBC I've the historical society in the past has asked for money from CBC we got
back in 2017 I believe $125,000 we spent 99,000 plus some change we did not have to spend all the money I was the so-called general contractor at the time I I work with all the different contractors that we had septic system roof painting all that
kind of stuff i was you know as as a taxpayer in town I'm concerned about spending the money so if we don't have to spend all the money we're not going to spend all the money we did apply for a grant of $6,000 and in May we will get the answer as to whether or not we get that grant and hopefully we do if we do get the
grant it's going to be $6,000 less that we'll ask the CPC u to provide that those funds to the society but we did provide you as you got on the board there uh what the contractor feels it it may cost and this is like his
worst case scenario estimate we asked him to give us the worst case scenario to give us a figure that the most it could possibly cost uh we don't anticipate any additional expenses other than the 18,05 i actually think it might be less uh hopefully it'll be less and like I
said if we get that grant it'll be at least $6,000 less so one question I do have around this so he does know in his payment terms the $9,000 deposit i've had a conversation with him i think this is his normal
contract that he gives to people i explain to him how the CPC works if the if we do if the town's people do approve this uh we submit the bills we don't he doesn't get paid beforehand whatever he gives us we submit the bills it comes before the CPC and when they're meeting
they don't have a special meeting for that and they'll appropriate yeah we provide invoices as I did in the past that in the past I provided monthly reports to CPC so that they knew exactly what was going on in the project so perfect uh but he fully understands that it's not he's not going to be paid this
way does anybody else have any questions and he's he's saying that the 185 is he he thinks that's the absolute max figure yes yeah we when we were there I was there and because I'm the historical society too we emphasized to him
strongly that we wanted to know the absolute worst case you know we didn't want him to say put it less cuz he thought thought it was okay we were like what is the worst that you think it could be i guess I'm I'm I'm thinking if he's
telling you max worst case is 185 my personal feeling is we should approve for 20 it's only a $1,500 difference and once he actually he may have given you a good look at it
so far and taken down some wall but who knows what could happen i would rather be a little bit more proactive for something like this well that's kind of how we started this conversation last time cuz it was at 12,000 they did what was asked yes yeah again I'm not of the
mindset that let's be willy-nilly and just toss out they did their due diligence to give us an updated number it's not our decision to like just We're asking We're asking 185 that's what we're asking for you want to hold it at that i'm fine with that i just was Yeah
um if you were to request it do you think he would be able to give you a slightly itemization of these in terms of the break particularly the interior trim versus major structural work no this is major construction there is um the only interior trim is a baseboard which I volunteered to do once he's
completed the wall uh it has a u a groove in it that I have a hand plane to make it so I told him I would provide that the society's going to provide the paint for it but uh he's gone through everything he's looked at we couldn't expose all that much of the wall it's a
post and beam the boards go down this way there's no studs in the wall is just boards and back in ' 68 when the society uh bought the building uh they put plywood on that side so there's the boards and there's the plywood i took off so much of the old boards pat seen
it you can't take down too much because the wall would actually collapse mhm but he it's there's a window he's familiar with the situation with the window and this is we told him to give us the worst scenario and hopefully it doesn't cost 185 but that's what we're going to ask for yeah i know from being involved when
you guys did the last project I know like you guys know what's involved cuz there was some pretty significant structural work you guys done in that so I you know I have total confidence that you guys have this under control anybody else have any questions
and this is a um this is an application for funding correct not eligibility correct yep and um and I'm sorry I'm looking at the screen right now does the 185 figure
include any uh like standard contingency i know sometimes there's like a 10 or 15% contingency included in there and I I just asked because I know Jonathan referenced a $20,000 figure which I know a 15% contingency would be a little more but around there i think he took that into consideration when he came up with
the figure as you noted it was lower before but we asked him to give us a figure that he felt the would cost the most and that's that 185 figure and we're satisfied with that figure paul got it understood thank you very much i mean um to me it sounds like it makes a
lot of sense sounds like it's a perfectly appropriate use of uh of funds the uh the historical society uh based on the prior projects for the roof and the septic and so forth um you know has demonstrated a uh uh a consistent history of you know having successful
CPC funded projects and um that I guess that that would be that would be my early input and I'll I'll turn it over to others all right I have nothing else or if somebody wants to make a motion i will make a motion that we approve
$18,500 for the construction project for the historical society for the house second oh sorry that was too slow seconded any other discussion hearing none roll call vote jonathan I
brian I gails I dan Higgins I kathy Perry I all I can Smith is an I motion carries unanimously thank you thank you um one thing I wanted to do uh would somebody be willing to make a motion to
take uh new business item B uh Don Public Library reallocation of funding out of order second motion made and seconded all those in favor i I I
I all right i want to call to order the library building committee the Titan library building committee i want to ask that the members uh give their names starting off I'm the co-chair Ken Pachico Mark Rocket Leard James An
official Pat Gail's historical commission Jonathan Gail ADA coordinator so we have a forum that's why we have to have a committee yes so if you guys want to kind of lead us off sure uh it was discussed at the last library meeting that there's a
possibility that the funds that was provided by CBC could be used for something other than the HVAC system and I believe Jim's going to speak to that to the uh the committee and obviously you guys have the final say hello everyone good to see you all
so yeah I I brought the application with me uh and the PowerPoint that was submitted along with the application which I'm sure most of you are familiar with maybe not you Kathy um and in it there was request for a total of
$323,000 that comprised of 205 for HVAC 39,000 for carpentry 39,000 for electrical and 40,000 for plumbing bathroom and fixture upgrades so the reason why we need some clarity is we're getting to the point in the project where we're spending quite a
bit of funding um we know that we received a $200,000 grant for HVAC so obviously we won't need the bulk of the money that was appropriated by this body for HVAC however we do have the other 100 plus thousand of funds that uh we need in order to get this project
finalized so I'm looking for two things one make sure that we're all on the same page uh no pun intended and two what's the process to get bills paid from here on out if they fit into those what are those four categories kevin do you I still have the language
of that's I'm that's I'm just pulling that up now was that which town meeting it was two years ago right yes i believe it was uh June 23 it was annual right it was the annual
one second yeah that's a big part that is to be expended by for one just to kind of start off with like how bills are paid all right it is the town vote to appropriate $20,000 from the historic resources fund
and 303,000 from the CP designated unreserved fund to be expended by the community preservation committee for the preservation rehabilitation restoration of the historic Smith Memorial Hall located at 27 207 Main Street as presented by the library building
committee including HVAC electrical carpentry and ADA compliance improvements so it was pretty well all-encompassing language right um I think when I was trying I know when when this was originally brought up I felt
like it was a little bit more specific to electrical and HVAC but this is it's all coming back to me now so it really doesn't make any difference well the only other thing that we just need to take into consideration is what
is allowable for historic preservation as far as the Department of Interior is concerned but it's coming out of the general fund so no no it still has to fit into one of those four categories it fits in because it's historical but then we also have
the underlying issue of what the Department of Interior considers historic preservation so there is I mean it's not super you know tight but there are some things that can Do you guys have any specifics as to what your
intentions are with some of the funding yeah exactly um so the lighting in the building is all we're trying to make it period correct for the most part so I like to use the funds uh from from CPC to buy the lighting uh which is
expensive the uh the woodworking that's going on inside the building we're doing a lot in house but we are buying products to do that and we're doing it to try to make whatever we do look like it belonged in the building so I think that would be an appropriate expenditure um and then you know restrooms making
them accessible putting accessible fixtures in things of that nature which makes the building to be able to be utilized by the public um I believe that's appropriate and then the HVAC is is self-spoken um you know whatever the HVAC costs are um we're going to back
out the uh the grant monies and then whatever the balance is is going to have to come can I interrupt you just for one second on that so I did I know we did get I got an update from Serena regarding that was that with what the bid came the bid came in at 2 was it 230 238 I believe 235 so 235 and then the
grant was 200 so like essentially right now without that there was what 10 was it 10% there was there's no contingency in that number oh there's not no with the with the 47,000 contingency that brings the number up to 282,000 okay yeah right and the grant was for 200,000
right so best case scenario CPC right now is on the hook for 35 or that was a question I was going to ask yeah yeah and I and I'm in control of change orders so change orders aren't going to happen unless they're necessary yeah that's a big contingency number it is but we're dealing with an old
building you know we we did a design uh bid uh request so it's not like there was specific drawings to go live by yeah so you know if if we the good thing is is that the awarded contractor is currently on maintenance contract with RA track so we have a relationship already so if I can work with them to
move something around and still meet Mark's needs with uh you know shelving and whatnot then we'll try to keep any change orders to them so okay but I but I can't guarantee there won't be any do you do you guys have a rough idea of how much of the remaining funds you might
expend like as far as so as far as the CPC fundings even if we say that we have you know $200,000 to play with how much of that do you um foresee expending for woodworking and for life so maybe to
help answer that question I can say as of February 28th 2025 um the special article which initially had 44,000 that we're using we spent on pretty much all the bills so far there is $261,767.668 remaining in that so it's about $262,000 left in the special article um
I think you have a better idea of what bills are coming in what they're going to be um so so I I guess using that number we we can essentially do I think a pretty accurate extrapolation so my concern and the reason I wanted to come talk to you is um all although it's a couple hundred,000 most of the bills
have been small i'm going to start to get big bills in now so I'm getting a little concerned that we need to you know diversify the funding sources so that I can make sure we end up with enough money at the end of this project mhm to answer your question directly sure I'm going to say 323 minus 200 is
what we're going to spend um but I don't know that for sure i you know if if it doesn't fit into the uh requirements then I'm not going to use CPC funds for an expenditure but uh I would say I would probably use close to 100,000 um
outside of you know from uh outside of the grant which should still leave some money to come back to revert back to CPC well and the reason why I asked that question is because we had that kind of underlying you know notion that you know at the end of the day we wanted to see
the project get done we wanted to fund the HVAC which we knew was the biggest chunk but we also know that there was a realistic chance that we were going to get the Mass Cultural Council grant so it's like all right you know let's hope that we get that 200k back because we
did you know dip pretty deep into CPC funds to make that happen but right now you're getting you you will get back 200,000 out of the 323 because of the grant right but I but I'm telling you now there is a portion of the remaining 123,000 that we are going to need
certainly we're short on HVAC as you know right right not county change orders and then we have other expenditures which qualify which I you know I need to start to bill out so so we will we will use some of the CPC funds but you you're going to get back at least 200,000
have you priced that money yet i know Mark you were getting there or something they're working on it yeah yeah they they sent me um lighting fixture selections from their vendor um some had prices on them some didn't um I don't think they they made any orders like
that but I have an idea of the fixtures that I like let me just kind of come up what Jim was saying so you you you'd like to be able to expend $123,000 of the CBC funds basically I
will we use all of that probably not right but that's what I'm looking at right now i think that that's that I think that's in my mind anyway very reasonable and like just if you're looking at age appropriate even if it's a light fixture you might not think "Oh that's probably not something that would
fit in." But if you're trying to go for a specific to the And we are Yeah between Mark and I we're in the city and and with Pat's direction we're really trying to get fixtures that belong in that building so yeah if we
walked in and there was some contemporary like you know eight arm sh We spend a lot of time with the in the way it might be some interesting lighting in the children's area but I think that's appropriate mhm we're not going to quibble for
historic but I think they're all going to like the lighting of the children's room by the way I know that you know Pat and Ken they you know they have a much stronger historical background than probably most of us on this committee as long as you're you guys are relying on them to double check the Department of
Interior standards then I I personally don't see too much of an issue with it but so then I would just like some direction on how we get bills paid just need to submit them to us so I'm guessing they would go to the library building committee first we would approve them
submit them to So there could be a delay in paying some bills cuz you only meet once a month no so the way we have it set up is all you have to do is send them to me i just need to I So I'm we've designated myself as like a signer and then we report back you tell the
contractor they have to wait 30 yeah so we can expedite the payment process okay you know we'll have kind of we'll have that process where you know you guys will oversee it and then I can double check it before we bring it back to make sure it does fall under the department of material so
my question is about timing are we we're not yet in possession of the $200,000 reimbursement is that correct or we are okay so we were awarded the grant um the deadline for the grant when it was initially applied for was December of
2024 i contacted the agency they said an extension is fine um and I got it on a phone call and in writing twice by the same person had it in writing twice um that when we start to spend down bills um attributed to that 200,000 then they will discuss an actual firm you know new
deadline but right now we're okay not we're okay not meeting that deadline because they know we haven't actually started spending on those bills yet when we do spend them down they're going to give us a formal deadline we're going to talk about that and then we can spend those bills down okay we're just not we would not be in a position I hope where
we say are redirecting some funds to some of these new carpentry or electrical issues but the reimbursement has not yet come in and where therefore have not or technically have over spent what we have it's a great it's a great
question i you know in my mind in simplest term 200,000 I'm not even thinking about from CPC because if if that grant pays for it great you're getting that back but if there's a problem with the grant then that money is still there for us to utilize so I'm
only looking at the excess funds over 200,000 which fit into what the approval was so that's a great point and it's my understanding talking about the granting agency that the the very first day I get a bill to be spent towards Hback I contact them right away and that process
get gets initiated so that that's my understanding again I confirmed through writing an email one thing to talk on the phone and then if I were to go to it oh that person's work here and I say no no no I I made sure I got them in writing twice um that that's going to be the case that's my understanding and that's going to be my my process so they
reimburse as you go along versus one lump sum reimbursement at the end that's that's my understanding um they gave a pretty thick packet with the with the um the um the award notice and there's a sheet on the back that says what you have to do when you submit an invoice
invoices invoice so interesting usually the statements are when your project is completed you submit it in you know on your report and everything and and then they send you the big check right right and the very last page of this packet is
what we do when we're all done and I guess we get the final 10% when we submit like the final invoice well on something of such a big scope you're not going to spend it all at once so it could be a long time that some people would be waiting for money or we have
the money and the state doesn't really care about that well they they do it's a capital expenditure so you know they have to really fund the census goes i mean and just to give you a quick update the equipment's all been ordered um the uh they're under contract and I have my
first site visit with them next week about localization so things are well on the way so just to clarify for me more than anything um we have the 123,000 above the 200 which is what we're
discussing here but then if the guesstimate came in at 235 plus the contingency brings it up to 287 282 282 assuming we met we had to go into that and we it was 282 then would that other 82 come off of
the 200 that would have come back to us and then leave a balance of the 200 less the 82 which would leave 118,000 i just want to be clear that that figure
is separate from the 123 you what I'm saying the only way I want to answer that is what what verifies that the 200 was going to come back to you from the grant is that written anywhere it's in the application it was in the
original application language okay it it's there's also a note um so when I get the foot out from the town the common office there's also a note in that CPC funds to be given back if grant is received right yeah so so to answer the question I even if there's cost
overruns and hback I have to compensate and make sure that I stay within the $123,000 which is what we're allowed with the 200k and we're going to have to find other other public's offices if we go if we go over so just to sign I think I can provide a little bit more of an
explanation for what Jonathan's asking is we um with the grant we're at a minimum on the hook for $35,000 right it could go up to $82,000 so there's only really a $50,000 discrepancy not
aund something,000 you know not a $200 that's something that Mark and I will work out on our end as we're submitting bills to make sure that we don't overexpend and then it cuts into the to the uh money that's supposed to refer back to you right and then kind of to
what to what Dan was asking earlier so we're not even on this and this is kind of just the logistics of it all is we're technically not overspending anyway because we're not pulling the funds from the CPC account to pay the bills and waiting for the reimbursement it's going to come from a general one of the town's
general funds and then we're going to shift it over afterwards so it's the money is actually never really leaving our account until like things are done and then they get moved around so like we don't have that fear of like overexpending CP you know a CPC account
anyway that's you know the layman's explanation on Serena is that she explained it with a lot more words than I could but at least you got it just got it i do also want to point out that although the grants are 200,000 and the
bid came in 235 with contingency I am still actively seeking sources to bridge that gap and I applied for a grant um to do so so I'm still seeking Yeah so I'm doing that the grant was 15,000 max so if we get it we get it if we don't we don't i'll know by April 6 so that
theoretically best case scenario that's 15,000 less that I we would you know use the CPC funds so yeah I'm not just sitting on my hands we're still actively the overwhelming majority when we approved the funding to begin with was that this committee wanted to see the project done so and the town that you
know the voters at Dayton voted to approve it so to get but if we have the opportunity to bring money back to the to the committee we we will so that benefits the community at large because then you have more funding for other projects so and and we as managers of
this project wouldn't want it to happen any any other way very good yeah so I don't see any any issues moving forward if you just go through that order if you get an invoice submit it to the building committee and then they can forward it to me and then I'll report back to us
does that make sense everyone okay thank you i I agree i think I think that all makes sense uh in my my opinion the operative word in that warrant article was including HVAC not specifically for HVAC so if we have the opportunity to reallocate the unneeded funds to other
uh aspects of the project necessary to bring it to fruition I I think that that uh makes a lot of sense to me thank you Paul yes thank you i'll entertain a motion to adjourn the library building committee meeting second I'll call for roll call i Ken
Chico mark Rocket james thank you all right thank you appreciate it thank you you know what i'm just like hang All right so now we will to review assessment acts and recreation
commission application for funding um let me give me two seconds i'll actually share that i know I sent it to you guys via email let's share it as well so it's up on the screen kevin I apologize is that an application for funding or eligibility i was just looking at the um
the agenda i just wanted to confirm uh funding so we did eligibility in the last meeting oh got it okay sorry I was I was misreading it I think okay thank you so we have uh the project summary goals were to restore the Timothy Ryan
Memorial Playground which is the South Dian or Palmer Street Lanefield everybody calls it something different um playgrounds will be a fully usable and accessible playground focusing on play elements for the toddler age
group um for our action plan was upon approval was demolition of the existing equipment and excavation of the site in the early fall of 2025 so September to October and then installation of the new equipment and servicing installation by
midfall 2025 also you October to November and then uh full opening for use by early November 2025 one thing with this is I kind of just based that off of my experience with the North Lake playground this is much smaller less
much less complex so I I would assume and the pieces aren't um as extravagant as North like North those all those things needed to be mil because it was all that timber wood this is kind of more you know uh I don't want to use
things that are already Yeah i don't want try not to use the word generic but you know it's more kind of Yeah regularly used manufactured equipment so I I think the turnaround time will be faster the installation will be much
faster um comparable project was obviously the North Lightning playground this is just kind of a much smaller scale um and then the only future maintenance cost besides obviously if a piece of equipment is damaged is replenishing of the playground uh EWF
mulch which is engineered wood fiber and that's what's required um by today's uh rules and regulations that usually is done on a yearly basis and it's done through the parks and w oper operating budget it's not an exorbitant cost i did have the uh lot
and parcel number and all that i can I don't know what the assessor's map number was you could can't find that on GIS i don't know how important that is but left um so obviously we're going through Don Parks and Rec for this project our
total budget for the project is 67,000 and our request is 67,000 um with a little couple nuances built into that that we were going to I know that there's been a couple members of the Lions Club who had mentioned you know you know maybe potentially um reaching
out to them for a possible donation whether it be you know a sum of money or to sponsor a piece of equipment so we're still going to do that and then we had a couple other pieces that were kind of specifically geared towards the police and fire departments so we're going to reach out to them i'll bring those
pieces up so you guys can see them oh those were the police springers i the little springers right so our thought was maybe we reach out to those associations they might want to sponsor it and we can badge it with the police and police and fire logos so they'll have the recognition of it um but just
off the kind of basic um bid that was given to us for the playground equipment I did back some things out that's why when you look at the bid the budget sheet versus what I put on there it is a little different so the total equipment cost was
62,25 which included all the main playground pieces um and then I had 1,750 for um ABA mats i do have a surplus of mats um that I previously purchased just through our operating budget for for different things but I
wanted to make sure I had it built in there so we could make sure that on top of the mold we um had more than enough to create accessible routes to all the play features and then um 50 yards of playground EWF again engineered wood
fiber which is around $1,300 delivered um and then if I needed a little more I could just kind of use we always buy a truck load every year so I could pull out of that which is out of what we use in our um operating budget let me uh click out
of this and I'll pull up the So it's the question just as you were saying so my understanding is should some of these other funding sources such as the Lions fire and police etc um be res be committed or promised prior
to this coming to um town meeting the 67 would be reduced by equal amount so that my my thought is yes I would have a hopefully have a final decision on that so I I think at the end of the day parks and recreation would love to see the project move forward regardless because
we don't know what the um what the outcome of those asks will be but we would want to have that all figured out so at town meeting we could reduce the ask on top the you know the ask could be reduced on town meeting thank you
just pull up the right thing here i have like 50 things going on on the screen so it takes me a second to uh Kevin while you pull it up could I ask a question yes please do um if the CPC if we end up approving this would it be uh permissible or appropriate to approve it
subject to um any unspent uh any unspent funds resulting from offsetting revenue such as donations that the unspent portion be returned to the CPC would that would that be uh make sense yeah I think well I think that's what we would do in the warrant we would do that in
the warrant uh article language if we get to that point i think that's that's typically what we've done in the past is to try to put it into the warrant you know that wording into the into the warrant gotcha understood thank you
it it could be done you know now too um it I guess it doesn't matter it's just kind of the ease of language for making motions sometimes it's like easier to just make a simple motion and then we can you know because we're going to have to vote and approve
the Warren article language so we can kind of sometimes I think it's just easier to draft it into that way we can read it off and adjust it and then worry about it then and as opposed to read it now but that's just kind of my opinion so I just want to run down the
um this is the original budget worksheet for the playground so we will we would like to stick with the tower um the shop kitchen i took the two there was two Springer toys kind of listed and they were in the the photos created i pulled
those out and then inputed the amount for the two specific police and fire springers the music play panels both the one play regular creative play panel and music play panel will remain and then
one other thing that um we backed out was the swing set because the original swing set that is there is still in like excellent shape and we like we'd rather keep that some of the original nostalgic pieces that are there in place and we can just kind of fix those up with a
little bit of uh scraping and painting the slide too right so the slide can stay as as long as it it's there and it doesn't get altered in any way or damaged and I I mean I personally would have no intention of removing the hot
metal slide that people love in here um and all of this is going to kind of happen more towards the um school lane part of the playground so closer to like Bill Library than out all the metal
stuff and the whole jungle gym the whole jungle gym should come down and I think it will come down over when you say original you mean original original i think it's to when the playground Yeah so it's been there for a long time
and the slide is still like in pretty good shape but like there's like two kind of climbing jungle gym type pieces there and it's getting to the point where there's bars missing so it's like it's only it's becoming a safety hazard so I would assume when we're demoing out some of the other play equipment that
those probably pieces should come out just for safety reasons but I'm definitely the same thing with like uh Lane Field down the bottom of Main Street like that metal slide needs to stay there as long as it possibly can cuz they're awesome um little known fact too like people
just think oh old outdated you know metal slides they don't make metal slides anymore and Johnson will appreciate this they actually do because stainless steel slides are the only slides that kids with coal ear implants can ride because they don't have static yeah so you can actually brush your eardrums if you have herinades or
implants right not a plastic slide so still a thing not quite as popular but it's definitely still there so I'll pull up some of the um some of the pics for you guys for I'll show you quick to So I'll open up with with these ones so
this was they didn't have a fire truck unfortunately but they did have an ambulance um you see it oh yeah yeah so they had an they had an ambulance one that with something but our fire department is fire and EMS so it's still appropriate um and like I said we could
have the badges made so like on the sides there and that's cute little piece that a toddler can sit in safely and kind of rock and and uh not fall out of so we had that one and then the police the police one is a little bit better in my opinion and a little
bit you know it's kind of for a little a older age group where they you know have some independence so one thing about this is the list price on this this was actually a custom piece that was made for a playground in Florida that was the cost of it was 4,400 which seems like
ridiculously high compared to all the other Springer toys but our playground designer is working to see like now that they've produced it and they've had the templates and he is starting to see more police and fire themed um playgrounds coming out um throughout the country is like he's going to try to work with us
on that to get that down as much as possible um so we might not see um that much of an that number might not necessarily be firm we might see a decrease on that and then these were just kind of the
general overview let me start so here they had those were like the kind of the generic um springer pieces that they had in there which we'll obviously take out and have the police and and fire ones this is the outdoor play kitchen kind of tough to see it on here but there is a
ton of it's one it's a nice ground feature so it's it's an accessible piece that all kids can get to um it has a ton of playing value within the piece itself there's all kinds of the things that you can twist and turn and and and play with there
and then this piece here was is the music panel which is the same one that we have at NI and it's just modeled off instead of being the wood post it's the composite post that match this so it's
got bongos and a xylophone um and then this is just another little play feature that has we have toddler appropriate um things on it you know twist and turning putting the square things in the square hole so on and so forth um let me see if
what I have for other pictures that might show the central this is just a side view i have to go back to one i think that's the best pick of Oh here's one that kind of gives us a little bit of a view of that play structure
there so that's one side of the play structure it's got a slide it's got a hammock it's got things you can uh things you can climb it does have the ADA transfer plates on it um so it is you know I mean I wouldn't say that it's in inclusive and the fact that you know
every kid can get on it but it is does need compliance that's why I always whenever we're looking at these designs we try to incorporate as many ground features as we can or things that kids can easily like the spring there's a kid with a disability who has a you know a mobility aid could easily be transferred
into those by varant especially for this age group but another thing that we're really going for with this one is this kind of has that classic playground feel and it's actually very similar to the uh structure that's already that's been
there probably I want to say since the 80sish or maybe early 90s so it still has that classic playground feel to it we didn't want to go and completely change it up with something you know wild and crazy that doesn't fit the the neighborhood you see that structure in a
lot of preschool uh playgrounds um cuz they taught like kindergarten within a preschool and we have a structure very similar to that yeah it's it's a really nice piece and there's actually there's some play value like in the little bridge between the two pieces there's actually play
features in the panel in all of the panels the whole way through um but it's got you know again we wanted to keep it it seems to be like a super popular place for parents with really young children like under five to go and just enjoy a quiet day at the playground like the intention wasn't to be like the
community playground on North Pan where you're inviting you know large groups it's like we want to keep it a small quiet place so and I think you know overall the budget for it is modest for um for what the playground is
[Music] do you know how much use that playground gets now do you have any later it's got it's quite a bit i get a ton of people reaching out to like ask questions about like you know cuz you get like silly
little things that happen it might be like a trash issues there's actually that gets a fair amount of traffic i do know a couple people that live in the neighborhood and it seems to be regularly visited by um by young families get quite a bit of
um of feedback about it cuz that playground unless you know it's there you know you don't go down the street and say "Oh I can pull in here and my kids can play for a while." Cuz it's kind of like set back well that's kind of what's nice about it is because
of where it's tucked in i mean it it's like it's more so going to be for dining kids than all the other ones cuz I mean now I thought that we don't want kids from surrounding towns coming into our playgrounds like abs absolutely we want everybody to enjoy it but it seems like
yeah at North I mean you get that talking traffic because they can that way and then you know everybody who's traveling between sees this one and they you know this gets bought and mount all those families so it's like it's kind of nice for for D residents to have a nice
quiet place let's not we don't need to necessarily broadcast it all over the world like let's keep it like a hidden little gym right my parking too yeah so you have this we kind of and one thing that is going to happen and this is separate from the project but it's just
kind of in the overall an overall thing that I've been working with Tom Ferry with to chip away at we did expand the gravel parking lot cuz we didn't want to get into storm water and drainage and all that stuff but when So when we did this with North
Titan I when they were paving those streets Tom had them pull off and pave two ADA accessible spots there same when they do main street we'll have them pull off and put an cuz we have all the walkways now so the facility itself is accessible but there's no parking so
we're kind of taking that into consideration as paving happens it's just too expensive to have somebody come in and do you know this one little spot but it is you know we do have like you said there is good there's good enough parking there
i got it figured out i do think it's also worth mentioning that um on Main Street the Main Street sidewalk project will be underway at a certain point in the in the near future and um that as well is going to give some uh you know safe walkable access to um you know the
Council Oak neighborhood where there's a lot of families and young kids and uh so I I think that this actually with with that going on as well I think that this could be a great time to uh revitalize that playground yeah thank you Paul that's a great point too
sorry that's my spiel do we need to vote on anything we need a motion if we we do if the committee so wishes we can make a motion to approve deny table continue whatever you guys want
so I will make I will make a motion speaking of kids to approve $67,000 for the reconstruction of the playground located at I don't know the exact address i'm
sorry well I'm just referring to Timothy Ryan Memorial Playground for the for what we will be renaming the Timothy Ryan Memorial Playground in the amount of $67,000 oh Ronald will she be executive is there any other
discussion uh as as a discussion item would you would you uh be willing to indulge a brief anecdote about that playground absolutely so we moved to Main Street in um June of 2018 and we met Tim Ryan uh or my or my
wife did initially um about 10 months later uh we used to go to that playground all the time and we she walked down once with my daughter Dalia who is five and Laura at this point was probably about eight months pregnant with the twins and we had walked down
with our new dog and as soon as we got down there um Tim happened to be in the area and he pulled up and greeted her said hello let her know who he was and said "Hey it's hot out you walked all the way down here don't worry about it for now play but just so you know for
the future technically this is a um this is a no dogs park just just so you know don't sweat it for today and then it was fine they played they had fun and they came home and a couple of hours later I got home from work and I went to my daughter and I said "Hey honey how was
your day?" And she looked up at me gleeful and giddy with intrigue and said "It was great today I met the dog boss the boss of all the dogs in Don and uh today is is we we think back on it all the time and um it was you know
it was it was a fun funny experience and it's something that stuck with her even to this day so while the um know parks and recreation has has renamed the playground in honor of him uh in in our house it will always be the dog boss playground yeah that's awesome
all right so if there's no other discussion we'll uh we'll take a roll call all I I'm in favor i drone jonathan Gale i Gail's I Reynolds I always because it's my brother
all right thank you guys very much appreciate it um so one other thing just before we get into any any public input is I'm going to double check um I know that warrant open we have a close date i know I um I
think we have a placeholder date of the 9th of April 9th so close date no I don't think it's the close date i think it's just the placeholder date okay if you want a placeholder you got So obviously I know we we know we have a couple
projects you know on the books that we're going to move forward with so I can just request that we have two placeholders plus our you know general you know kind of boilerplate budget um CPC article saying that we're going to
do you know whatever the percentages and then but I'll find out the date that we need to submit the language and we might just have to be flexible with meeting ahead of that date if it's for our next meeting i know one other thing that came up
um Leanne had asked from me was if we could actually move our April I think it was going to be 17th meeting date just because that's the final week of Fincom um recommendations so and they were pressed for space and Zoom links and
everything else so she's like "Oh if there's any flexibility let me know." So it might just work out for everybody if we have to meet just ahead of that date then they'll have the space and the Zoom link then there's no issues everybody's happy and we'll be able to get our warrants in time but I'll find out um
I'll I'll reach out to Karen and Leanne on Monday get those dates you know those specific dates and then I'll reach out to everybody and just amongst us so we can figure out a date that works for all of us so we make sure we meet those requirements to get our stuff on the board just an ini usually Mondays the
buildings are fairly easy to reserve yeah yeah i'm I can meet just about every day i don't know if anybody has any specific days that are harder or works for them but we can figure that out too but yeah they are Monday
meetings are pretty easy fridays are always wide open yeah that's it that's good all right so is there any public input i do have a question as a member of the Alliance Club is there something specific you're looking for the Lions Club to donate the
funds for so my thought process with that was and that this kind of came through Darlene cuz you know she mentioned it to me um my thought process was I didn't want to ask for a specific amount or or anything like that i figured I could present the overall
playground to the Lions and then let the Lions make no do I do we want to sponsor cuz I know like you guys did the spinner for us down the street um do like did you want to you know set oh yeah we'd like to contribute an amount or would it like to be one of the specific pieces i
kind of wanted to leave that up sure to the to the lines i don't I hate even though like the I like the purpose of it like I I still hate asking for like it's weird to me to ask for money it might be nice to present it as a whole project
explain what a couple of the pieces cost and then you're asking for a request would we want to sponsor a piece or just make a general donation because it might turn out that you get a piece sponsored versus just a dollar donation i can't
speak for the whole Lions Club but I think if you give those two options maybe there'd be a piece that we would want to sponsor versus just a regular donation that might not pay for a piece right yeah see and I like that too cuz again same kind of thing with the police
and fire thing then you have like that piece that you know where you can get the decals and and put it on and ask so you can do two options and you could also explain to them that um what's going on is if people are sponsoring pieces we are putting a plaque on there
that the donor was and is there a spring of lion by any chance i was thinking the same thing yeah if there was yes I think there might be now that probably there's there is a wide array
of animals it's just a way to give the group a choice yeah and the next lane meeting is when next Thursday thursday the 27th I believe yes okay so that's something I could I can send an email out over the weekend and maybe get on that agenda right yes i mean we're not
up against the gun as far as that goes anyway i mean we could do something in April too it doesn't We have till really June to to figure that out though all right is there any other public input after this meeting you are all cordially
invited to attend the very exciting Concom meeting how's that thank you appreciate it i'm going anything I should know about it there's only one way to find out Brad i'm tempted all right so I'll entertain
a motion to adjurnn so moved second all those in favor i have a great night everybody have a great night good night good luck um okay