Phillips. Nice to meet you. I heard some good things about you. >> Good afternoon everyone. >> Monthly meeting of the Dyon storm water committee. It is my agenda.
Got another one there. >> Oh, that's right. She's >> in Walmart. >> Oh, all right. Please rise for the pledge of allegiance. I aliance to the flag of the United
States of America to the stand indivisible with liberty and justice for all. Uh before we do attendance, roll call. Uh I would like a motion to take agenda item 5A out of order, please.
I'll make that motion. >> You have a second. >> Second. >> Motion and a second. Any discussion? Hearing none. All in favor? >> I. >> And I assume that cough for Mr. Ferry was in favor.
Agenda item 5A. Welcome William McGrady Jr., building commissioner to the storm water committee. This is Bill. >> Thank you very much. Where's the dog? >> Downstairs. >> Oh, okay. Um, Bill
>> break. He's watching the office. >> Oh, that's a good idea. Uh, Bill is the new rep to the stormwater committee from the building. He is the building commissioner. So, he is replacing Jim Aguya who served on our committee since
the committee was formed. And, uh, again, we thank Mr. Aguia for his service on the committee. Um, now there is a a welcoming ceremony for new members as Mr. Higgins can tell you. >> We'll take care of that.
>> You're on, Mr. Ferry. I'm not nervous. I >> I don't know what's in that bag. >> Well, it's not storm water. >> Okay. No. >> Thank you so much, sir. Yes. a little bit of stuff that we use for education component of MS4. Some brochures that we
hand out. >> Oh, he got one. Oh, so then you can you can play with Dan because you gave one to Dan, didn't you? >> Yes. >> Thank you so much. >> So, I appreciate that. >> Um, you've already got the calendar. The calendar is uh also part of the public
education program and the the EPA has a requirement that in addition to having storm water bylaws and regulations and all that other stuff, there has to be a public education program. So the shopping bag and the other materials in
there are all part of that as is the calendar and uh depending upon what events are uh available. Uh Storm Water usually teams up with the live uh with the Dyon Lions and goes to their events.
So um the uh the first event we did this year was the lights on the calendars. Uh we didn't have the arts festival in November. So the next event unless something comes up in the meantime. Uh the next event will be
the cow chip festival the end of May. And that just means that we're there and we're giving out whatever the materials are. Welcome Lisa. >> Materials. >> Exactly. Um, so we decided to do these giveaways because
if you just hand out brochures, you know where they're going to end up. >> True enough. >> So, by creating something useful and and what's not in there is the coloring, but we also have a coloring book that was created for uh small children.
>> Okay. coloring and activities with a little thing of a little box of crayons and the calendars, the brochures, the coloring books have all been done by graphic art students at Bristol Plymouth. So, we work with them because
without them, we couldn't afford to do any of that printing stuff. Uh the bags, the grippers come from another supplier. But anyhow, when the MS4 gets filed in uh se by the end of September,
the MS4 is the annual report of all the activities that took place relative to storm water, any actions that you may have taken as a committee. Um, one of the things they ask us is, and we're required to have two, at least two
public events, and we have to list the dates, and I usually put a note in there that this is what we did. So, as I say, so far this year, uh, it's because it runs the same dates as fiscal year. So, this far
uh, this year, I have the lights on. So, that's something that will be in the MS4. So, so there's more to it than just coloring books, crayons, and giveaways. Uh, there's there's a reason that we do it. >> Absolutely. >> So, anyhow, >> and by the way, you'll be tested on
that, but you can't talk you can't talk to Dan because he already took the test. Did he pass the test or he didn't turn it in? >> It's still being evaluated. >> Oh, all right. Okay. We'll have that for you next.
>> So, I will do now roll call attendance. So just say your name and the department you're from. >> William McGrady. How about you? >> A Phillips here. Storm water. I mean uh sorry >> conservation
>> and Higgins planning board different hat right couple. >> I'm very high. >> Lisa Calonia conservation agent >> and Nancy Gulot representative for the board of selectment. All business review discuss act and
report from Weston and Samson MAC solar farm dated 111825 um after Mr. Pilling left who was our stormwater agent.
Um there was no regular site visits and inspections at the solar farm located behind uh a rujo. I had major concerns because
when they submitted as builts to the planning board and Weston and Samson looked at them, the numbers didn't come out right. So they were told to go back and work on it because the ass bills have to reflect
the last plans approved by the planning board. So that that's the planning board issue. But because the storm water committee did not have anyone doing regular inspections and because I was hearing things like um the reason that the
asbuilts didn't match the approved plans was because Mr. billing had made changes and I said no no no that doesn't fly because changes that were made number one were not major because had they been major they would have gone back to the planning board and secondly when before
he asked them to change anything he would usually call me up and say hey can you take a ride with me we went to the site he explained to me what it was he was concerned about and I'd say okay go ahead and tell him to change it so there were no major changes that were because
of Mr. the pilling. So, as things turned out, um I talked to uh the town administrator and said, uh I need Samson to do something to do a final check on the storm water infrastructure.
I don't need him to go back to the beginning. I just need him to take a look at what's there. Um what was done after Mr. pilling left and also they were already working on reviewing what had happened with uh the
asbuilts. Well, as it turned out and I mailed this out to everybody, the top of page three was the really important part where Western and Samson says there needs to be corrective action. So, I assume all of you got that
report. Uh it uh do you have a copy with you Heather? Okay. Could I just have that because I just want to cite that this um is Mr. Chrisully notified of this meeting?
>> Yes. >> Thank you. Mr. Chrisully is in a butter who had concerns about the project. Um and because we were going to be discussing this uh he was given notice of the meeting. Um
this is now a public document. I've shared it with various uh boards, commissions, uh obviously the town administrator. But the key sentence to this is we from Weston and Samson. We recommend that the applicant perform this analysis to
confirm whether the asbuilt condition of the basins meets the original design intent. The applicant should provide al should also provide a copy of the originally approved storm water analysis
to allow for comparison. That original approved storm water analysis obviously would have been generated when Todd Pilling was here and Mr. Pilling is a PE so he was well qualified to look at this. So we know when he was here
everything was okay. The concern was after he left, what did they do? Because it was still under construction. So, as a result of the um Western and Samson review, uh they've made it they've made it clear
that uh there are concerns. Uh this is the planning board one. Where's the one that's the storm water one? This one's uh this one we we're actually dealing with
I'll call them two sets of problems that are that are very tightly related as far as um as built. >> Do you have it with you? >> Okay.
Anyhow, um so what I need the committee to do, uh because the the concern that Weston and Samson expressed in that memo
really raises questions about whether or not with heavy rain, the basins that as they are right now will handle the flow and he's they expressed concerns about
runoff. So, um, what I'm asking the committee to do, um, excuse me, is to take a look at,
um, that report again, but since it's already been sent out, uh, I would like the, uh, committee to vote >> which will go to the town administrator obviously with copies to Weston and
Samson that basically says we agree fully that that and I will quote from the actual report what needs to be done because again now we're talking safety concerns about the design so it's not only do the design uh the asbuilt plans
do the basins as built uh since they as built calculations don't come out uh they need to take a look at that. Now, they have a copy of this report also. And by the way, um we have uh a
53G account that is paying for this. And if more work has to be done, we got our first bill today. It was around $1,400, I believe. Um, if there there are more there's
still money in your account, but if there are more costs involved, excuse me, it's going to be >> that's the that's the page that you're referring to. Can you have them online waiting also? >> MCS. Oh, >> Western Samson. >> Oh, Western Samson. All right. Just a
minute. Uh, can you uh Jim Ren, can you hear us? >> I can. I can. How are you doing, Nancy? >> Okay. So, uh, Tom, is that the same one I read? >> Yes. >> Yep. >> Okay. Before I I I I'm going to stop
right now as far as asking the committee to take action. Jim, >> um, so you've heard the comments that I made about the report you wrote and about your concerns of safety relative to the design of the basin, should there
be overflows, things like that? So, do you want to expand a little bit to the committee as far as you wrote the report and if they have any questions about details? So, go ahead. >> Sure. Sure. Would you like me to do a quick review of the report? If so, I can
share it and show you online. >> Yeah, that's a good idea. And Jim, um, I just want to mention we have a new member, uh, William McGrady Jr., this gentleman sitting here to my left. Uh, Bill is the building commissioner. He
replaces Jim Aguia on this committee. So, this is his first meeting. And the gentleman up there on the screen is uh Jim Reen from Weston and Samson. >> He looks very familiar to me. So, >> Oh, he gets around. >> Oh, it's very nice to meet you.
>> Nice to meet you, too. >> I think >> Go ahead, Jim. >> Yep. I think this is going to let me share now. Hopefully. on the blue the middle. One more try here. Here we go.
>> Here's one more step. >> This only. >> All right. You should be able to see this memo now. Uh, dated November 18th, 2025. Just want to make sure you can see my screen. >> Save this.
We see a screen, but the memo's There it is. Is that the memo? >> This, um, I'm rolling through it now. >> Oh, okay. All right. >> Okay. So, um, so anyways, uh, this is the most recent memo we put together as
Nancy mentioned. >> We can't see it yet. >> Oh, >> we're trying to figure out how to do it. >> Oh, okay. >> This this page is something else. Well, um, while you're doing that, I'll do Do you want me to Let me let me try and
stop and I'll try and start again just in case something on my side. >> Um, uh, did we hear anything from MAC? Because this went to, uh, Pete Warren. There was no response. I got nothing. So, so MACS is not represented here, but
they were notified uh, and got the agenda. So, Do you do you guys see the memo now or it's still blank? >> Not yet. >> Okay, I I'll start I'll start. >> We have to stop sharing right first.
>> Go up to share. Yeah, >> the red stop sharing for us. We don't want to be sharing at the same time he's trying to share, right? >> Oh, yeah. Is I think that's what's going on. You're sharing. You're you're trying to share something and stuff. Oh, there it is. Okay, now we have it.
>> Great. All right, cool. So, uh, you can see the memo here dated November 18th. Um, uh, as Nancy is mentioning, we've done a couple of reviews of this. We did one about a year and a half ago. Um, uh,
it was in March, I think 2023, maybe 2024. Um when we uh when we looked at this base initially um one of the engineers that I work with James Pearson went out and did a field investigation
of it to uh check things like the we height and the orifice height and the size of the basin and those sorts of things. And at that time we provided comments back. Um, and one of the main comments was at that point was that we
weren't sure we had the correct uh as belts because they didn't seem to match what was out in the field. And there have been several iterations of that. Um, there have been there's been a little bit of back and forth on on this
between ourselves and excuse me the uh the owner operator. Um but we we still have questions about um you know whether the uh whether we have
the correct asbuilt or not or whether they have uh attempted to update it for field conditions. So what I'm going to go through now and show you um you know that uh that indicates that um and it's
very much as Nancy said there are both um water quality treatment functionality sort of concerns as well as safety concerns at this point and they're pretty well summarized in this table.
So the 2023 design and the 2025 ASB built are what we're comparing. Um so they recently sent us a new asbelt um this year. Uh so anyways uh the the
first set of these items um appears either to match or the differences uh are not going to affect performance. And so that includes the bottom elevation, area of the lowest contour, top of the
overflow weir, embankment elevation, outlet pipe diameter, uh outlet pipe inverts and the outlet orifice and then the outlet device rim. So that's basin one. >> Can I just ask a question, Jim?
>> Sure, of course. where you've noted acceptability indeterminant and based on one for a couple of those items you're actually saying it's it is in fact acceptable. >> Yeah. So that um and I'm sorry I should have uh I should have noted that there are three places where the acceptability
is indeterminant. Um and that's this one. The embankment elevation. You can see there's a difference of 7 ft. Um that could be material. It might not be. uh the outlet pipe inverts of 1415 and
140.5 in the 2023 design whereas out in the field it's 142 and 140.2 again it's a little hard to tell whether that's material or not. Uh and uh the same down here with the outlet orifice just being off by foot.
>> All right. >> So that's that's basin one. Thank you for uh for bringing that up. Um and then basin two we start to get into uh some more significant concerns and as you
noted the acceptability being indeterminate that that's where either it might be a minor difference and but we can't really tell because of other factors uh whether it's going to have a pro create a problem or not um or
where there um are real concerns Um, and there's sort of a mixed bag of tricks here, but again, the bottom elevation that appears to be acceptable. The lowest contour um appears to be acceptable. The or the area of the
lowest contour, you can see the basin as designed uh or as it appears to be designed in 2025 um is quite a bit larger than uh what was originally planned. Um theoretically that ought that that ought
to actually improve the ability to store water and uh you know help with the function of the BMP but given all these other factors it's very difficult to tell that um again some minor differences between the top of the weir
um the embankment elevation that's off by a foot that could be potential hazard. So, as noted here, the asbuilt embankments are lower than designed and there's potential hazard for water over topping the embankments and then
bypassing the rip wrap spillways. So, again, that's indeterminant. Um, with the extra area that's provided, that makes it much harder for us to tell whether that would be an issue or not. Um, because these factors kind of build on each other. Um, the outlet pipe
diameter is the same. the uh outlet inverts um are somewhat different and so the outlet pipe was not labeled at the structure in 2025 and so that makes it difficult to determine what exactly is
going on out there. um outlet orifice is uh is pretty similar. However, the different dimensions but similar elevation um uh as plans appear to show
uh an additional 5- in orifice at um 37.9 137.9 which is not part of the design. And so that makes the acceptability and determinant there too. uh the outlet device rim uh is up by
2/10. Um again, because of all these other factors, uh it makes it pretty difficult to determine. It does mean that the rims a little bit higher uh and that it could affect the way uh flow leaves uh or is stored in the BMP.
And then basin basin 3, we have some more of these kind of issues as well. Um, so the bottom elevation, although it's a little bit different, that doesn't appear like it's going to affect function. Um, and same sort of thing with the lowest contour being bigger.
Again, as I mentioned before, larger larger area in the lower, you know, the lower part of the basin should should mean it has more volume to uh to store water. Um, and with everything else being equal, it should should make it
work better. But there are all these other sort of uh compounding factors I guess. Uh the top of the weir slightly different but again indeterminant because of the other factors that we're talking about the embankment elevation.
Um so that's off by a little bit too uh a little bit more actually. So the asbuilt embankments are lower than design. They're a foot and two tents lower. And there's potential uh uh potential hazard for water over topping
the embankments bypassing the rip wrap spillways. Um and uh of course that would that makes the acceptability indeterminant without some sort of modeling. Um that could both be a water
quality treatment problem as well as a flooding hazard. Um outlet pipe diameter that's the same so that's okay. Outlet pipe inverts those are a little bit different. Um the asbelt pipes are a little bit higher
than than what it was designed for. Um which you know with some of these other factors like the you know the weir height and so on could um you know those things could could work together to cause much bigger problems. Um the
outlet orifice uh the asbelt uh orifice is larger than the design. Uh again, acceptability is indeterminate. And that leads to the conclusion that Nancy just brought up, which was uh that we recommend the applicant perform um a
complete H&H analysis on the system, take another look at the designs um and uh confirm whether the asbuilt condition of the basin meets the original design intent. Uh and then of course they should provide them back to
the town so that you guys can review them or we can help you review them and um make sure that uh things are working as uh intended. >> I had a question for you or maybe it's for Nancy which is so what you're reviewing is the requirements that were
included in the planning board permit that they received. Um, was there also a storm water permit that they received that had identical or similar >> the items? To the best of my knowledge, because it was, I'll call it industrial, not uh, you know, a single family home
or anything, the only thing that was issued was from the planning board. However, uh because we had a stormwater agent who was a PE, >> uh he's the person that got involved as far as site visits and routine inspections and because obviously the
planning board doesn't have anybody that can do that. So, the permitting went through the planning board and obviously building department, you know, those those departments >> and up to the point of when Mr. Pilling was here. I had I was
fully confident things were okay. It's when he left and there wasn't inspections and I was talking to well not only the current town administrator the previous one and said I've got real concerns because we need somebody to
look at this and I continued to say that and in the meantime of course the planning board wanted the uh asbuilts and have won and Sam to look at them and we know that didn't come out well and the history that we have with this
project in the very very first week and then after Mr. pilling left. My concerns were knowing that the planning board did not get the aspills that matched.
We need we storm water now needs to get involved and say we want this reviewed by Western and Samson and I notified uh MACS uh Pete Warren and they sent the money so we could set up the account.
So that's what I meant by we're kind of we're kind of dealing with the similar pro problem but we've got two different boards that and we're not in conflict. It's just that storm water is trying to continue to the end what Mr. Pilling
would have done and that is through Western and Samson and of course the planning board is also using the same engineers which really brings it all together. So that I think when we get um these structural concerns because now
this is structural it's more than just the asbuilts don't match the last approved plans. Um >> I just want to make sure this was a complete list of what are the issues if there wasn't a separate list that you were running somewhere. >> No, no, no. This is um this specifically
relates to my request. Yeah. >> To get this. In other words, uh my lack of I don't want to say trust, but I can think of no other word to describe this. I just want to read the
beginning of the paragraph. I read the last part that's underlined in this last page. What Mr. Reen and Mr. Pearson state is the key point that can be made from the data above which he just
reviewed is that there are some differences between the way that the storm water basins were constructed versus the way that they were designed. These differences mean that the storm water management system overall for the
site may perform differently than predicted by the design calculations. It is possible that even with the differences that the storm water management system may produce the intended results that conform with regulatory standards. But the only way
to confirm this would be through storm water analysis and modeling of the asbuilt conditions. Additionally, some of these differences between design and asbuilt conditions represent potential safety hazards. And then we recommend
that the applicant perform the analysis to confirm whether the asbuilt condition of the basins meet the original design intent. The applicant should provide also a copy of the originally approved storm water analysis to allow for comparison. So
um when does planning meet again? >> Um they are not meeting again this month. So the next meeting will not be until January. >> Okay. So obviously um what I'm going to ask the >> but they don't have to meet to approve
having storm having another president and Samson review. I think Carrie can do that on her own um authority. the well I think that the I think what I'm going to ask the storm water committee to do in a few minutes is to just authorize me to prepare a letter
uh to um MACS um the the uh town administrator obviously copies to Sam that is basically going to say not in these exact words get this done and get this information to us because this is not
going to have a final approval until we get some kind of assurance that what is out there is going to work. Um, not to bring up or beat dead horses. This is exactly the kind of situation we ran into with Brook Street with the
large basin except that that was a nightmare from day one and it didn't work from day one. And we know why it didn't work because it wasn't properly constructed with a bright fill. was full of rocks and ground up stumps.
This now is talking about what is visible on the surface and what we've just heard in Jim Briden going down the list visibly things are not working out. So what the reason I asked about the planning board
is obviously we want the planning board to know what we're going to do if you authorize this letter which basically going to tell them get this done. All right. Planning board will be copied on everything and assuming
when they get this mess straightened out, they can come up with asbuilt plans that are going to be acceptable to the planning board because now there's going to be something that matches. Okay. So, I just I just want the plan and obviously you're a planning board member. I just want the planning board
to be aware of our involvement in this and what specifically we will address the uh the areas that are covered in this report
that structurally I believe they're going to have to make changes out there. If in looking at the report from Weston and Samson, you look at these variances, maybe some of those minor variances
can be shown mathematically as they're going to work, but there's some other ones that the math is not going to work. And so, um, we'll obviously we're going to work hand inand with planning. We just want them to know we're going to move ahead with this basically telling
MACS you got to get this straightened out. Um and fortunately as I said Weston and SAMA is on board with planning that's town engineers. So all of this will be coordinated >> but um when this came in uh that was
that was the major concern and looking at this um and I'm not saying this is another Brook Street. We have not determined that there's anything wrong with the drainage. What we're talking about is the structure that it can visibly be seen and measured above
ground. Uh they do drain, but again uh if they aren't the right dimensions and you get super rainstorms. Uh and the the major concern of the Abua that was opposed to this was water on his
property and we did not find that there was water running onto his property. But if we get, you know, lots of rain like they get on the west coast out in Washington and these basins don't work
right, he could have major problems and that's going to fall back on the town. So, um that's what that's about. I I just want to briefly explain when I said the first week this is the large solar farm behind and this is huge
largest one in town behind a rujo uh farm way up beyond the water tower. It is not a relatively flat solar farm. I don't want to say it's really rolling but it's
not there is some roll to it. Um, and it slopes off towards Wellington Street, and that's where the gentleman lives who has been opposed to this because he had concern about water on his property. Um,
the first week we we had the pre-construction meeting, everyone agreed. It was in February, we had it in the the the greenhouse, the the stock pot at Arujos. Everybody agreed what had to be done. Well, the next week the crew
comes in to cut the road into the wooded area. They immediately violated wetlands. They got into no touch zone. They got into a vernal pool. Um, and Todd Pilling got in touch with me
and Lisa and we went out there and we ordered immediately shut down, cease and desist, stop everything. And we had a meeting in this in this room because um they weren't happy we shut them down. Uh they felt that some
of the actions we had taken you may not be appropriate because we shut them down. Uh but the the violations were so bad that was the only thing we could do just stop everything. And uh so they were they were here. I believe it was a board of selectments
meeting that they were complaining to about storm water. And um so they they made their statements and then I was recognized and I said to them, "We all met. We all agreed. Everybody knew what
they were going to do." But you failed to tell the crew that was clearing the land what those posts meant, what those flags were. They brought in a a cons land clearing company that didn't know what all those macas meant. Vernal pool,
you know, what's that? And no touch zones and wetland. It was just it was a nightmare. And which kind of ended the whole discussion about they weren't happy with us because they like I say, you you have
all the plans to build the house. You hire somebody to do it and they don't know how to do it. totally ridiculous. So anyhow, that was the that was the first week that they arrived and then because of what had the violations that
had taken place, they had to create a a restoration plan for the concom we're talking months. They had to draw plans to correct the problems they created before they could go in and cut the road in. they had to hire a wetland
scientist who stayed with the program to the very end. So, we're talking a lot of money. And um once they did all those things and got back to cutting the road in and clearing
the land, um Mr. Pilling stayed on top of it simply because uh you start out on the wrong foot. you know, you got to keep an eye on things. So, anyhow, that's what pretty much generated when he left and we were
getting to this end and I'm hearing that numbers don't calculate and um that's when I asked that Weston and Samson get involved on behalf of storm water. Anyhow, it's a town thing because
we have obviously uh planning, we have storm water. We're all kind of working towards the same uh solution conclusion. Um so that's where we are with this whole thing. Do you have Jim Ran? Do you have anything to add?
>> No, I think uh I think you made a nice summary of uh of the situation out there. there's uh been a lot of back and forth I think between this owner operator or applicant depending on how you want to look at it uh and the town
and that there are still a fair number of unresolved issues and you know frankly each time we've said to them hey you know here are some unresolved issues um please uh address them we get something back that um and it takes a
while to get the something back but when we get something back it it still leaves questions in some cases more questions. I think key thing at at this particular BMP is that it's possible that this BMP
has been uh installed in a way that's going to be safe and provide for good water quality management, but there's no way to tell it from the existing site and the materials that we have because
the H&H study is um you know for uh a different design and the design is quite a bit different than what's out there in the field. >> Okay. I just I don't obviously I'm not a mathematician to this level. I don't
understand how everything is done. I do understand that the calculations have to match the plans. >> Yeah. And we we had experience with this with a housing development in Taton, a condo
development in Taton, but it was on the Segregancet River and it affected our water rights and um Todd Pilling, Jimagia and I uh worked
with um their engineer and this was before the Titan Concom and we were talking about something that was going on in Taton and the main concern was we got to get this resolved because we don't want to end up in a lawsuit between Dyton and the city of Taton. But
anyhow, that whole discussion was related to Mr. Pilling kept saying these numbers don't work. They don't work. And uh in the end they
worked. But it was because we had his experience and the ability to do all these calculations that are needed for storm water and volume and all these things that we were able to get that resolved and um got things straightened out. The
condos got built, the river got protected and uh we didn't go to war with with the city. But um as I say I the only word I can think of is I don't have a lot of trust in this. So uh does anyone have any more questions about this particular project?
Mr. Ferry. Few things. Guess one at a time. So the basin two is the one that's in the middle. I'm presuming that's the one that's closest to Naba.
>> Um I would have to look at the the sign set again, but I think that's right. Right. Assuming basin one is at the gate and then basin three which is flowing the owner's property. Uh basin two I think is the one with the most concern.
Um which brings me to my other comment. Um I got two two comments. Um, is there still a slip on the property and maybe should that be adjusted until this is clarified safe? You know, like
every significant storm, it has to be visited to protect that above. And then lastly, my other point would be uh I guess directed to the chairman. Uh, this is the planning board's in the driver's seating this and we need to give comments to the planning board. Correct.
Well, I think we need to work handinhand with planning. Planning is the one that will do the final approval simply because they were the ones that issued the permit which was kind of all-incclusive. However,
when this thing is finally okay and the engineers and everybody says it's okay based on everything, it's going to work. the responsibility for storm water management still falls to the storm water committee and there will have to be periodical periodic visits. So
>> as far as far as this and to streamline it on our behalf and for the town's behalf and planning board and the holiday season so you're looking for a letter to address to the planning board. Yeah, it would it would be the storm water committee talking to the planning
board, but the message in it is basically to MACs, right? >> They've got to get this done because I don't think the planning board can take final action that says, okay, everything is good simply because
Western and Samson is looking at the calculations, the asbuilt to match what was finally approved. We're just looking at storm water because our responsibility for that and we're seeing from Weston and Samson.
They can't say that this is all going to be good. >> So, so is they is they an active swip on it and do we already have someone going out there after every event? >> No, >> I think we need someone. The site's not really stable. Okay, this will I Jim uh Jim, I think
what we need is um need to talk to the town administrator and we need to have him ask you to probably amend that proposal because if we're going to need site visits and it's going to be Weston and Samson, there's going to be additional costs.
>> I I think that it helps put the client on the hook to get this. Oh, and and once we get that, as I say, if this is the route to go and once Weston and Samson, if the next step is amend the proposal to include
site visits, uh, yeah, MACS is going to be notified that as part of the gold, the goal to get this whole thing resolved, um, and with a site that's not totally stabilized, there have to be inspections
and they're going to go, they're going to arrive at their expense. >> So, um, >> Nancy, which may mean that they also need to add more erosion controls. I when I viewed the photos, I know Tom has more to say, but I thought the photo
showed a lot of erosion underneath the panels. Did you notice that on >> I haven't been out there and I haven't seen the pictures you're talking about. I I think so, Tom. Yes. I think there has to be more frequent inspections. Uh,
yes, they I as town engineers, we would ask Weston and Samson to do it. And yes, I think we need an amended proposal from Weston and Samson to cover the extra work because MACS has to be notified and include the comments that Concom just
made that they're going to have to foot the bill for this. I mean, >> so that's that's not to confuse it. We can't give the director. We can give the request to planning board and it's going to come from planning board. Correct. >> There's they have the account that
there's going to have to put money into to pay for this. Technically, I believe Carrie's issuing the authority to ask them to do the work. So, >> just you're right. I mean, technically, it's Carrie's going to have to be the one that's receiving the money, paying out the money.
>> Basically, that's going to be in that letter, >> right? The main thing is I I want um I want the planning board to know other than Dan sitting here is on the planning board. We discussed it today. Jim Reen was here. We went through the whole
thing and we see the need for um more frequent site visits especially after significant rain events. um concern about uh stabilization of existing conditions and possible
erosion. Um an amended proposal from Weston and Samson to cover this extra work and um has does Concom have anything open on this project? >> Yeah. >> Okay. >> Conditions.
>> Okay. So, you've still got that open as a concom issue. >> Yeah. It may have even expired by now. I'm not running positive. >> Okay. But so in any case, I just want the planning board to know and um and we can copy con that we feel that more
needs to be done. And so I'm back to my comment. So Jim Maren, um this would require an amended proposal. Correct. >> Yeah, definitely. If you'd like us to do uh site visits out there, it would require an amended proposal.
um comment here that it would that that we want to I think maybe try and figure out um how many site visits are likely to be needed because each site visit is an increment in cost of course and maybe um
maybe in maybe include sort of a conservative number of site visits meaning kind of like a maximum number for for now. Um and if less are needed then you know we won't use that money of course and if more are needed then um we
would go get more money. The the reason I'm suggesting this is um is twofold. First off we don't really know what's needed out there at this time. Um there's a lot of unknowns. Uh the second part of this is um you know
frankly this applicant is pretty slow to move um and uh kind of slow to communicate too and you know without casting any versions here um if there's something if there's a
situation where you need us to go out on you know a fairly urgent basis or a quick basis um you know they're they're unlikely to respond quickly enough or they may not respond quickly enough to to you know
make it technically for the thing to technically make sense. So >> I think the other >> I think the I think Jim I think the other thing too is um we need a site visit
by an engineer to at least look at what Lisa mentioned and Tom were you on the site visit as far as erosion and things like that >> a while ago >> that would be sweat sweat off >> all right so what we need so all right
so what so if that visit can be Okay. By an engineer, >> Mhm. >> who could look at this and say, "Well, this has to be done and this has to be done and the things that Todd would have done if he were out there saying, "Well, you're going to fix that.
>> It's going to have to happen all winter because they're not going to have stabilization till the growing season." >> I realize. So, what I'm saying is an initial visit from an engineer looks at it and says, "Okay, >> yeah, >> this has got to be done immediately. This has got to be done." so forth. And
from that visit, I think it's going to help provide the information Weston and Samson needs as far as the routine work that has to be done once these corrections are made uh to get this site stabilized.
Um and that would also help determine how many site visits there were going to be needed down the road. Um >> yes um he he alluded Jim alluded to that the basins probably do work. They just
got to be proven the engineering part of it. My only concern is a rain event on top of snow and I know what that happens in Diamond. So if we know we have an inferior basin and we know we have an immediate ab that's the frequency of visits I'm
concerned about to answer your question. So it might be like half a dozen or maybe a language could be after an event. But how do you come up with that number? I'm only worried about right after the event. >> Yeah. So if I could offer um so uh I I
don't know that we can say that the basins probably work. I I think that's very much in question. Um so I just cl uh qualify that. Um, but as far as you know, uh, number of events or
frequencies, so maybe you do a baseline, right, as Nancy was discussing, and then maybe you set it up so that anytime you get an inch of precipitation or more that that you go out >> a half inch,
>> yeah, maybe even a half >> a saying. >> Yeah, a quarter inch is considered significant, right? on top of six inches of snow melting. >> Is Lisa is can you find out what the status is with Concom? Because if you've
got something open or out there or something that needs to be extended um and Concom is going to take action also obviously storm water and planning need to know what it is they're focused on. >> Taking action though I mean
>> but you're talking about erosion and stuff. The erosion is not in an area that would go into wetlands or anything. >> So, the erosion I noticed in the photos is under the panel. >> Okay. >> Um, but that doesn't mean that more of the site doesn't have the same issue. I
haven't been out there in forever since me and Tom went out there. Um, so yeah, it could be something where we'd want >> there could be silted runoff depending upon what you find. I'm sure the erosion
controls are not in place. I would appreciate if Wes and Sami could do that for us. I have very limited time to do all this stuff. So, >> but we don't have to ask them to do an analysis of the existing erosion. But if they're going out there to do all of this and they notice erosion, they can
inform us and we can just and take the proper action afterwards to >> Yeah. >> develop whatever plan is needed. Yes. Right. >> Yeah, >> that makes sense. I think it I think it also it also carries more weight if it's an engineer from Leon and Samson as opposed to one of us saying, "Well, we
got silted runoff there. You got to fix it." You know, the the contact the contact person local uh isn't local because when I asked him the last time, I am the contact and I'm looking at it saying,
I don't know if he's an attorney or what he is, but I don't think he's an engineer. And the man who was the project manager, Pete Warren, is in Chattanooga. Okay. Um, I will mention that when we shut
them down and we had that episode of selectments meeting and I pointed out what created the whole problem. You didn't you didn't educate the people you hired to clear the land. uh the person in charge disappeared and
they brought in a more like a project manager site manager and that was Lou Cruz. And um I said to them at the time, I'm not going to deal with all these people. One person, give me one person.
And it was Lou Cruz. And he was very good to deal with. And he and Todd worked. If Todd wanted something changed, he talked to Lou. it got done. Um so that was okay. Uh we lost control
of it when we lost our uh storm water person um who was an engineer. And so now that we're dealing with this, um, quite frankly, I if we he if he were here through the end of this project, I think this would have been wrapped up
quite a long time ago because he just he just stayed on top of it. And um, so now the situation is we're kind of catching up with things and um, trying to straighten out the stuff that doesn't match. So um but anyhow
>> is there a number that we want to propose for how many storm water events just an initial number to include for our amendment for them? >> Six. >> I think I think Weston and Samson once once they do a site visit >> should they're going to put a proposal
to an amended proposal together and I think they will have something in that say we recommend X number of site visits. >> Yeah. It'll be based on the general permit, >> the construction general permit, the EPA one, right? Is that what you use to
figure out um inspections typically? >> Yeah. So, so I'm um I guess I'm sort of thinking about two things. So, one is that, you know, we would I think you guys would like us to go out there and do a baseline inspe inspection pretty
much as reasonably soon as we can get out there. um you know, given approval time frames. And then there's maybe a number of inspections that you want to set up um while we're waiting for the
applicant to provide the new ASB build information, the H&H study and additional analysis cuz I suspect that'll take them some time. And so maybe there's, you know, we set aside six. Um I think was uh somebody mentioned that number. It might have
been Tom um or Dan that six would be a good starting point. That's reasonable to me like you know given given that we want to get out there. What do you think uh Lisa after each
inch uh you know precipitation event half inch in um precipitation event? >> Well, there's usually a note. I mean, as far as construction general permit, the EPA offers guidance on when to do
inspections, and I'm pretty sure that there's a note in there about snow melt. So, could we just say it's whatever the EPA guidance is as far as storm water? >> We could look at that. >> Yeah. Construction construction general.
Um 2022, right, was the last one that was done for >> that that I don't know off the top of my head if that was a question for me. >> Yeah, I think Well, I think it was, but um >> Yeah.
So, we'll take a look at the EPA guide um from uh 2022 uh or thereabouts and >> the GCP. Yeah. >> And identify the size event >> and then and then we'll um sort of
roughly figure out how many of those events maybe occur in a six-month period or something like that. like we don't do a lot of analysis or anything like that, just rough guess and um propose something around, you know, roughly
around that number and maybe that'll uh give the applicant uh owner operator enough time to uh provide the information that we'd need to do the review, proper review. >> What if they don't? That's the only question I have.
>> Then maybe go back again after that. What if they don't want to put up the money and we know that there's issues? >> They can't close out, right? >> No, I mean they'll never get permitted to go live. Um there is a bond that they
put up when they um got the permit from. I don't know. I think that the bond is generally mentioned as being for um um when the project is completely over like you know >> oh decommissioning >> decommissioning I don't know whether
it's >> available to be used for something like stabilizing a site if the person has walked away essentially you know if not legally um that's a question maybe for Carrie or
>> the other thing too is in all hon honesty. Um, if with this work that we're proposing, um, if they refuse to cooperate, period, whether it's we're not funding it, we go away, Dyke, we're not doing
it. Um, I think we immediately notify the EPA that we've got, we're dealing with the situation. There is potential legal action. Um, but as I said, I would start with because I they're everywhere.
All right. And >> they're staffed. >> Um, well, what I'm saying is um the storm water in Massachusetts is handled by the EPA, not the D. So, we won't be
dealing sort of locally. The office in Boston is the whole northeast part of the country plus the state of New York. New Hampshire and Massachusetts are the two states that are EPA, >> right?
>> No, Northeast. That's correct. Northeast plus New York, state of New York. But um I I really think if you get into those uh if we get into those kind of problems uh my first response would be contact the EPA and ask where do we go from
here? If the big guys have to get involved you know we have other things that happen in town that D gets involved with and they got clout. Well, since the EPA has uh primacy for storm water and we're dealing with a storm water problem
that the the company is just being totally go away, Dyton um then we get them involved um and see where we go from there. But um but anyhow, I just made some quick notes. So trying to put together something for a letter. So I'm
not going to make this detailed. So, the letter will go to the planning board uh with copies to the town administrator. Um I'm going to hold off on any copies to
MACS because first of all, we got to see if the planning board is amendable to this and if they are then eventually we'll get in touch with MACS and let them know we need some more money. But basically what we need is for planning to say okay we understand yeah uh we'll
ask Weston and Samson to um do an initial site visit and from that they will be able to put together an amended proposal because that's really what we need to do right now is to ask planning
to uh agree with asking Weston Samson to prepare an amended proposal starting with an init initi site visit to assess the whole thing out there. Uh whether it's erosion under the panels,
whether it's silted runoff somewhere or um whatever. So um does that work for you, Jim? >> Sure. So would you like us to get that uh proposal together for you right away? I'm assuming this is something you'll
want to go forward with. >> I think planning will probably approve it, but wait to hear from Kerry. just to besides Christmas is coming. I don't want you having to take this on right now. >> I appreciate it. It's off for a couple weeks. So maybe get the proposal coming
so it's in place. >> Well, um um >> yeah, I probably should get >> Jeff can Jeff if Carrie's going to be off. Jeff's certainly Jeff can notify Jim and say, "Hey, she's away, but you know what? Go ahead and do it or or whatever." I mean, I just don't want to
tell Weston Sam, put that together. And if something else happens and it's decided, what? No, we don't need you to do that. I don't want him putting together a proposal, an amended proposal that actually that's not what we need because we found out something else happened. Or >> is she in the office tomorrow?
>> She's there tomorrow. Yeah. >> So, I know she's off this afternoon. So, >> yeah, >> I can actually bring her tomorrow morning and just say like because I don't think the planning board needs to meet to authorize this. I didn't think Kory you would have given her authority to do it on her own. So all she has to do is
>> if if she can do it all tomorrow I don't know how much is involved before she takes off for a couple weeks then you know she can authorize them to send a proposal and >> yeah and if you just let her know that um >> are you off too Jim? Um, I'm off uh
after Friday, but um I could we could probably get something at least drafted um before we go. >> And it's an amendment. So, it's just an addition to what they've already said they're going to do out at that site. So, it's not a whole brand new proposal.
It's an addition to what they've already uh submitted. Any questions from the committee? Okay. So, could I get a motion to um prepare a letter to the planning board requesting
um additional services in the form of an amended proposal, and I'll read word this properly, from Weston and Samson beginning with an initial site visit at MACS
uh in response to the um letter of November 18th 2025. >> So move. >> I have a motion. Is there a second? >> Second. >> Discussion hearing. None. All in favor? >> I
>> I opposed. >> Motion carries. All right. Um so, uh Jim. >> Yes. >> Agenda item 4B. Um permits on Horton Street, map 10, lots
28, 29, and 29-2. Um these are three the three homes. Did James get a chance to go out there and visit that site? >> He did. Um and he and I uh uh have uh communicated about it, too. So I can
give you a basic update on that if you'd like. >> Yes, please. >> Sure. So, um, so as I mentioned, he went out and he looked at the site. Um, trying to remember which day it was, whether it was last Friday or the one before, but he's been out there
recently. Uh, and um, essentially, you know, he found the site uh, with what appeared to be decent erosion and sediment control um, BMPs out there. There, you know, wasn't a lot of salt or
erosion or anything like that. Um he looked at a swale that was placed out there and that looked to be in good shape. Um the sites themselves had been uh partially cleared, meaning that you know they had construction clearing.
There were still some areas left that hadn't been cleared, but there had been some pretty thorough construction clearing. Uh the understory had been cleared out from under number of trees and so on. And so, you know, as obviously is an active site. Um,
in general, uh, you know, based on that, he he said that he, uh, he found the site to be in pretty good, uh, you know, what he would think, pretty good working condition. >> Okay. Uh, Bill, just to bring you up to
date, large piece of property or two pieces of property. Um, gentleman quieted. uh went to the planning board, got approval to divide it up into three house lots. He's going to live in the middle and his kids are going to be on
either side. All of this got underway before storm water was notified. When we got notified, land had already been cleared. Um they were working on basins. They had put in driveways. They did put down the
rip wrap to keep the runoff from coming into the road. Um, so Stormwater got involved. We went out and did a site visit because when uh I think it was Tom and Lisa went out there first, obviously it was more than 35,000 square feet on
each lot. So that trip's storm water permit. So in order to get storm water permits issued because we don't have anybody to write the wording, we went to Weston and Samson. And you all should have gotten a copy of the terms and conditions. Have
you seen this? This would would have been emailed out. So, in working with uh Jim Ren, uh these town of Dyton storm water permit terms and conditions are meant to be boilerplate. Whenever a
storm water permit is issued, regardless who issues it, these are the terms and conditions that they will be held to as far as site inspections and all that good stuff. Because this project, these three house
lots was already so far in advance, there were things in the terms and conditions that don't apply. Like we're not going to have a pre construction site meeting. Um, and from what we've seen and what we just heard,
the people doing the work there have done a decent job on controlling runoff and creating basins and doing those sorts of things. So these terms and conditions when we talked about asking
uh Weston and Samson to come up with something at a previous meeting. Uh it was it was said that I could review this and if it was okay I could tell him we're going to use this. We go ahead. I sent it out. I gave it to Tom
and he only had condition uh questions about what do we do because it's so far ahead and some of this doesn't apply. So in talking with Jim Reeden, rather than trying to fine-tune every single permit for every single condition, these are
basic conditions. There can be other conditions added depending upon if a circumstance arises, but at least this is a place to start. So, um, the board of health issues storm
water permits for, uh, homes, homes that aren't in large developments. Um, usually it's just one house on a lot. In this particular case, we have the, um, the three homes on this this property.
So anyhow, um once we we looked this over and I discussed it with Jim Reed, I did uh get in touch with Elizabeth at the board of health because she's I said, "Don't issue those permits because we don't have terms and conditions and
you can't issue a permit without telling somebody what they're going to be held to." So I gave her copies of this uh I think it was Monday. she was going to prepare the permits. So the we used to put the uh permit
conditions on the back, but that's because each permit was fine-tuned by Todd Pilling. So we're not we're not fine-tuning every permit. So, she was preparing the permits to go to the board of health
and it's going to state on it other than the basic language where it is and the location and the map and the lot and all that stuff, it states that the terms and conditions they will they will uh they will follow the terms and conditions attached to the permit so forth and so
on. So I said to her, when you get those approved by the uh board of health, don't send them out to Mr. Lewango. Give them to me because I want to get in touch with him and give them to him and
say, I want you to understand this is boilerplate terms and conditions for storm water permits. you're going to read through this and say, "Well, we already did that or that might not apply." If you have any questions at all about
how what is applicable and what isn't applicable, get back to me. I'll get back to Tom Ferry and we'll work through this. We didn't shut this project down when we first got it simply because they had moved so far ahead with the work.
This wasn't like the solar farm. the first week where everything got bulldozed and we just put a screech and haul to it. This project was well underway with by the time I went for the site visit. The land was cleared, the rip wrap was in for the
driveways and it wasn't the fault of the um property owner or the developer that all of this happened and nobody told us. So, we're playing catch-up. But what has happened from again from the report we
just got uh is okay. We're not dealing with nightmare situations. Um we didn't feel it was proper to penalize this gentleman. Uh he was following all the rules that he knew about. So, anyhow, I sent this out uh since the the
board had said um that I could work on this with Jim and if it was acceptable, it would go. I don't need another vote on this, but I just want you to have this. Uh if you are questioned by anyone relative to well
does this apply or whatever just say get in touch with Nancy or get in touch with Tom and if we have anything really technical we'll be talking to Jim Reed but I don't think I don't think we're going to have real technical things. Again, this is basic and if we happen to
have something very unique that comes along that needs specific conditions for a storm water permit that can be added. This is again only basic. It's like it's like when I do a pilot agreement, there's basic
language in there. Uh and the changes come within the lines that allow changes. uh whether we add stuff to it or um we don't well we don't delete from pilot agreements but in any case it's a place for us to start and we can
continue um so we will not have uh customized per job storm water terms and conditions and if you read through it it relates to the EPA and and everybody that has a say in the management of
storm water and what they have to do. And if somebody says in in the building of a a home, do I really have to do that? I don't think I have to. We had a place to go. Um so does anybody have
questions on the permit terms and conditions? Yes. >> Um not spec specifically that project and those three lots. So I just want to clarify how will we hold them
accountable to make sure that they have done the requirements in that. >> Um Jim uh is James planning a future visit site visit out to the house lots. >> Um we could certainly do that if you
would like us to. We don't have that in the scope of work currently. Um not quite sure what's left for budget on this project. Okay. All right. So, um, >> so I was more or less thinking like as the property owner, they should be able
to take care of that stuff on their own and like the SWIP specifically. Did Mr. Lago say he was having a SWIP prepared for this? >> I haven't had any conversations with him since we did that site visit because we
we had no permits issued. >> Does he have them now? have what the permit. No, no. I talked to uh Elizabeth uh on Monday. >> Okay. >> Gave her the wording and the only thing I heard back from her. I got an email
late yesterday asking me what the permit fee was and I said to her, "It's 250 per lot and I think you've already collected it because I told you hold that. Don't >> they're signed." >> Oh, okay. cuz I told her we were meeting here today.
>> So that means I can get those permits and I will get in touch with Mr. Lango. >> Okay. The reason I'm asking is the commission invite conservation has invited them to our meeting >> tonight >> for an update tomorrow night. >> Tomorrow night. >> Yeah. And I just wanted to know, you
know, where things stood. I know. >> Is Mr. Lewango invited? >> I invited him on the agenda and I sent out an email. Yeah. But Elizabeth did copy us today. I think you were on the email.
>> Yeah, you were on the email. >> Okay. I was in meetings all morning. All right. So, what I can plan to do is send an email to Mr. Lango, tell him that uh I plan to go to the Concom meeting and I will have his permits with him and
sometime before he leaves this building, explain to him, read through it. There are some things in here you're gonna say that doesn't make any sense. >> Some things he already has, some things he still needs. Right. >> But at your meeting, you can bring up the SWIP, okay? The concerns um and have
a he'll have a chance to digest all this, but at least he'll have his permits. And um >> it's just not a good time of year for a site like that to be completely exposed because the site literally is like a ski slope and it's completely exposed. How
many acres is that? >> Did you do a site visit there? Uh have you been up street? Okay. >> Granted, it's in good shape right now, but I don't know how it's going to be once that site contractor isn't there
every day and it's just the plumber or whatever. I I think I will say this much about my dealings with him. Um very cooperative. He just wants to do what's right. Um if we had been involved
in the beginning, we wouldn't be backtracking at this point trying to play catchup. But >> um he when I told him that there were going to be besides permit fees, uh there would be engineering fees that would have to be paid to the town because the
town engineers would be involved with this and that was quickly taken care of. >> Um so he's he's been very cooperative and if a situation arises out there during the winter and he's made aware of it, I believe he'll do what he has to
do. But what I'm saying is to me it isn't it shouldn't be falling on the town to discover the the problem. It's kind of more on them to make sure that there isn't a problem ahead of time, >> right? >> By monitoring, you know,
>> right? And I think I think if you if you say something like that at the meeting, if they're there tomorrow night, >> if they're not, we'll have to catch up with them some other way to let them know we want somebody keeping an eye on things so problems don't develop. They need to be proactive especially because
of the winter and you can't plant anything. >> And then the same goes with the other exposed sites. I can think of a couple off the top of my head. Yeah. >> Okay. All right. Do we have anything else on the haunting street houses? >> Uh I don't think so, but I didn't get to
introduce everyone that's been online. So I don't know if >> Okay. Who else is online? >> So you have a Jonathan Bard and you also have a Toba. So >> Oh, that's the next project. That's the next item on the agenda. So, um,
are we all set with Horton Street? Does anybody have any questions on the House lots? We all set? >> All set. >> All right. Agenda item 4C, Brook Street Solar update. And I put Lisa and Dave because I thought you were going to make site visits, but I believe uh and Jim uh
Ren, please stay with us. >> Okay. Um I think you said Jonathan Prasad and uh Tabisel. Are you there? Jonathan, >> we are here. Can you hear me? >> Yes. >> Awesome.
So, what we were looking for was uh an update on um Brook Street, basically what's happening and uh there was concerns about uh replacing plantings that died and things
of that nature. >> Uh fair enough. Uh I apologize in advance. I have a hard stop at 3:00, but I'll try and be uh succinct and answer your questions. Um
uh so thank you first of all for the for the memo that you had sent, Madame Chair. I'll try and address all of the items that you raised. I think with regard to the plantings, there was concern over a number of trees that had
died. um those have since been replaced and we're continuing to periodically monitor. Of course, we're into the time of year that um we'll we'll have to see how these how these new plantings which
were done some weeks ago now um shape up in the spring. Um, in addition, you had also highlighted that there were some plantings that were done before, some trees that were done before where the
winds had blown the trees and they were now on an angle. They should be staked. So, all of those plantings were then staked. The new as well as the old plantings were staked. And I'm I'm
advised by our uh landscape contractor that that's all been taken care of. as um Miss Calonia will probably chat about it. Um we've also been working with
level design to make sure that we've got the surveys and um of course the the required um work that needs to be done to finish
off the site. By that I'm talking about plantings, seedings, gradings that um that work has all been done. I believe we're waiting for a window in the
weather and Miss Calonia had advised um Nick Fasendola from level design that there were I believe some placard markings that were missing off the site and on the plan. So he assured me I
think it was last week or the week before that he was updating all of that. Again, we're waiting for a break in the weather so the contractor can go and install all of the placards. Uh and then I believe we'll be ready
um once Miss Calonia is available to to do a walk through. Um of course the ground has to be clear so that we can all observe what's what's been done, what's what's happening there. So, I I know there's an issue with the basin,
but let me pause about plantings and whatnot and see if there are any questions or any follow-up discussion that we need to have on that. >> Okay. Um, I think you've covered what was in that email. Obviously, I don't
have it with me. Does anyone have any questions? Lisa, Tom, Dave, >> I have a question. >> Okay. So, um, I did re I just wanted to also let you know I did conservation department did receive the revised plan
from Nick showing the placards as approved at our conservation meeting. So, that's great news. Um, we did have you guys add in notes about monitoring. Um, I never got an initial, hey, these plantings were installed. Could you
please do an inspection? Um, so if if they've been installed, then I will uh schedule a site visit next month, but I'm taking a little time off because of the holidays. So, >> fair enough. So, let's >> just let me know.
>> Yeah, absolutely. So, let's coordinate around that. Um, want to make sure, of course, that the weather cooperates so that we can all go out there and accomplish what we need to. Um I'll move on with that if I may to talk
about the the basin. So in in the email in the memo uh there was mentioned or there more than mentioned but it was it was highlighted that there seemed to be a problem with the basin because the
basin filled up and did not drain within 72 hours. Um, of course, because of the history with this basin, we wanted to be very careful about whatever we did. So, we did ask uh Nick uh Fascinola to
contact uh Tom Ferry and Mr. Ferry. I'm not sure whether actually he he's managed to do that. We keep on uh we're we're certainly reminding him that this needs to be done because I think you had
some specific observations and obviously we wanted the engineer to be involved with any potential modification that needs to happen with that basin. >> Yes, he uh has not stopped me yet. Uh
the modification is very minor, just some simple grading of the stone on the southeast side. Um, and I I believe the basin functionality will work and prove itself to that point. >> Jonathan, I didn't want to give the impression the basin filled up and
didn't drain properly. I think the thing was it didn't grain drain completely and that's when Mr. Ferry talked about moving some stones around or grading or something. Right. >> Well, fair enough. It's good to hear
that it it's it's something minor. We'll we'll get it attended to at the same time that we return to the site. Um I can't say to put in the placards because we'll we'll need to coordinate machinery
and manpower out there. But nonetheless, we we want to get it dealt with as quickly as we can. We've been held up a little bit by the by the weather. Um, so as soon as the landscape contractor advises us that he can get that uh get
in and get that done, we'll we'll be happy to commission them to do so under under uh Nick's uh Nick's supervision. >> Okay, very good. Um, so I I am going to ask the same question
again. Are you online generating power to the grid or are you still at like startup stage or initiation? >> Uh yes. So to answer your question, I'll I'll do give you a short answer and then I'll give you a little bit of history.
So the answer is as we're all speaking here right now, um the site is uh generating power. It is connected to the grid as you know. It is generating power. Uh I think the other question in
the memo was are the batteries on site? Yes, the batteries on site. Uh the fire alarms you might or might not remember. There was a there was a um additional
provision request I guess by the fire department uh to put in an additional alarm system. That alarm system was put in. The alarm system was tested by the fire department uh with the fire
department and is being monitored uh the way that process works is it gets monitored um in fact by two separate parties. Uh in addition to then notifying the fire
the fire department should there be uh uh an alarm that's triggered. Um the fire department gets triggered uh re as soon as that alarm goes off. Um uh they don't wait to verify whether it's
whether it's real or a false alarm or what have you. Anytime they get an alarm from site um that that goes off and it hasn't to be clear it has not um occurred except under testing as yet.
So, >> okay, >> the history lesson, uh, not history lesson, but a little bit of history or review. Um, in August, um, we were given permission by Mr.
Auar. I believe he was the one that wrote the note signed off. Uh um once we had completed the testing on the basin, the basin at that time was functioning as expected as designed. Uh we did get
the permission to connect to the grid. Uh we did connect to the grid uh and had to go through testing which took about a day and a half with the utility to make
sure that the the site electrically um would interface to the grid and would provide from a safety perspective if the grid was asking it to do things or the grid was um experiencing some trouble or
what have you. Um there's a whole shut off uh procedure. It's all automatic that that happens. So that needs to get tested. We did pass that test and
thereby we were allowed to keep the heating, ventilation, air conditioning on the containers at the at the site. that then once we're allow once we could do that then we were able to place the
batteries in at the site. The batteries had to go through um their startup testing commissioning. That did take um some time. That would have been about
3 weeks that took um three or four weeks actually. And then we were able to do a secondary test with the uh utility again. And that test is
really to for the utility to measure whether or not the batteries can perform to their specifications. So they have um requirements as to uh what rate the batteries charge at, what
rate they discharge at, whether they can be started, stopped, all of these things. So once that test was completed um and that test would have been
completed um September the 4th actually. At that point, we could have turned the site on and started generating from that date. We decided not to because we
wanted to do some additional testing on the generation of the site and whatnot. However, from a utility point of view, the utility
uh deemed that day September the 4th as what they call the permission to operate date. Uh sometimes also referred to as the um um the certification date or this
the cood date. Um so um that is the date that that from the utility perspective they they told us you can start generating um if you would like. We actually uh took
another month so September, October um and I'm sorry actually it was another month almost two months to actually start generating full-time and that actually commenced on December
the 1st. So if you were to ask the utility, the reason I'm going through this is if you're to ask the utility, they would say yes, they've been generating and the site was generating on and off. We would turn the site on, do some testing, turn
the site off. We would turn parts of the site on, not the whole site on, turn it off, depending on what sort of testing we were doing. But the whole site started to generate as of December 15th or or December 1st. I beg your pardon,
but the official date is actually September the 4th. So, sorry about all of that, but I wanted to be complete with my answer to you. >> Did you say September 4th? >> I did. >> Yeah. September 4th.
>> Okay. Um, does the committee have any questions or Jim Ren any questions of Mr. Prasad? If not, did you have Okay. If you Mrs. Bosle is here and she did have a
question. Um I just want to say this meeting has to end absolutely positively by 3:00 and we've covered most of the items. Uh but we are going to we are going to end at 3:00 or before if we can. So go ahead Mrs. Bosle
Bose 1680 Pine Street. So just to be clear everything is running from the panels to and the batteries fulltime. Yes. >> Okay. And um
has has National Grid checked to make sure that um any EMF or any interference has been checked on.
>> I I can't speak to that specifically. Whether they did any of that testing, I'm not aware of that. I can check and certainly happy to email back whether that is part of what they normally test for. Um to my knowally
test for that. >> Um I'm I'm I'm I'm just going to interrupt right here. I understand the question and I understand Mr. Prasad's response. That is really not a storm water question.
You could direct it to the fire chief because he would be the person I believe who would have I'll call it more technical information or you could direct it to the planning board. But that particular question is really not storm water and we are up against a
tight schedule. So, do you have anything else? >> Storm water. Um, when it comes out of the pipe, isn't that supposed to be traveling over the rick rack and going down the street? Cuz it just seems to be trickling out and not trickling out.
Actually, when it's a good rain, it's rushing out and um it doesn't seem to be going anywhere. it goes into the ground. >> But when it's a heavy rain, our water that would normally drain does not the
way it used to. It just piles up there. So what I think we're getting is a groundwater that because that water is just coming out of their basin and just going into the ground which raises our water level.
>> Okay. >> No, it goes it goes into the rip wrap. You'll see it across the top of the rip wrap. It goes through the rip raft and immediately goes to the ditch on the left. If it misses any of that or if it encouraged to be groundwater, which we the basin was designed to put it into
groundwater, it would go into that stream that that co that bridge cover that they built. It would go into there and still flow to the east. It cannot make it to your side, but it couldn't change anything on your side. >> Okay. Well, it does someone check that
to make sure that >> again. I'm sorry. I'm going to interrupt. It's not 3:00. >> What I I've got a I've still got items on this agenda, but I'm also going to say at this point, what you're describing are
possibilities, potentials. We've had discussions about this. What I know now is, and what we all know is that the last design that was created for that basin was tested and it worked. I don't
know what the groundwater situation is on your side of the road. You're a little bit higher than where that water comes out on from the basin where the rip wrap is where the little bridge is. So, I'm going to stop this discussion now. I don't believe it's relevant to
what we're doing. I'm not going to entertain suppositions or it could be doing this and it could be doing that. This committee approved the last design that was made by the engineer and it was tested and it worked. Do you have
anything else? >> Isn't a basin an issue of storm water? >> I'm going to state again. Do you have anything else? >> I'm asking a qu is basin >> I'm telling you this discussion is if that's all you have that >> for yes or no. >> I'm I'm going to answer you right now.
I do not believe what you're talking about relative to groundwater on your side of the road and the location of your home, which is a little bit higher than that, >> is not relevant to that basin and what we're discussing. This committee
approved that design based on engineering studies, based on all the information we had, based on I insisted on the testing, it got tested. Now, if there are concerns and you have factual information that you can provide
from an engineer or an engineering firm, whatever, bring it back to us. But I am not going to allow this to continue today. Does the committee have any other comments or questions relative to the Brooks Brook Street solar project?
Hearing none. Um, Mr. Mr. Rand, are you all set? >> I'm all set. >> Okay, Mr. Pad, are you all set? >> I am. Thank you. >> Okay. Thank you for attending. >> Happy holidays. >> Happy holidays, everyone. >> Agenda item six, unanticipated items.
Does anybody have anything hearing? None. Uh, number seven, public input. Does anybody have anything? Number eight, correspondence. I don't think we have anything. >> Um I I received a correspondence. I just
wanted to make the committee aware of Abocrest Estates has requested a U extension from D and I believe they're receiving that. Um based on there is a state law right now to give continuences
for permits. I forget exactly what it's called. >> Um so have they been up around threemon street checking things out? Have they given up on Chase Street? Excuse me. >> No. No. Well, that's still litigation. >> That's litigation.
Okay. Um All right. So, we'll uh just keep us informed as things happen up there. Um expenditures. Mrs. Nari, do we have any expenditures for the month?
>> Yes. Oh, wax gas for $349. >> That's all $3.49. 4959. Um, I put this agenda item on here. Sometimes I forget to do it, but um, the committee voted when we organized the
committee to allow Mr. Ferry or me to sign off on expenditures and so that's what we've been doing, but we're supposed to announce at a meeting whatever we spent during the month. So that's all that is. It's been paid or it's pending, but it's going to be taken care of. Uh, minutes. Do I have a motion
to approve the minutes of November 19th? >> I'll make a motion to approve them with the corrections noted in the last email by Miss Calonia. >> Okay. Is there a second? >> Second. >> Have a second. Um
any discussion hearing? None. All in favor? >> I >> I >> Thank you. Um the next meeting is scheduled for January the 21st, 2026. Happy New Year. Um
other than that, um with nothing else, I'll entertain a motion to adjourn. >> I'll make that motion. >> Have a motion. Is there a second? >> All in favor? >> I >> opposed. We are adjourned and it is I think 250.
See you. Happy holidays. Yep.