terrible. >> Oh, he didn't say anything like it was discouraging. >> It is 6:00. Do we have the right? >> All right. 6 o'clock. Call this meeting to order. Please rise for the pledge of allegiance. I pledge algiance to the
flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> As part of I'll read the district mission statement in partnership with
the communities. The mission of the Dilden Felton School District is to educate individuals in an environment of trust and respect so they become self-directed, responsible lifelong learners. Roll call. We got everyone here except for Micah and we have Mr. Hunstead here
as well as Tracy T and we also have no um no visitors comments. All right. Um any changes to the agenda?
I have a motion to adopt the agenda. >> Motion by Nicole. Do I have a second? >> Second. >> Second by Angela. >> By writing. All right. Any questions or discussion? Hearing none. All those in favor say I. >> I.
>> Opposed. Motion carries. On to number five, public comments and rebel recognition. We don't have any public comments, but uh rebel recognition. Uh, well, a couple things I guess on the fishing league standpoint. Um, Mike is not here tonight, but he shared with me
on this weekend. Saturday, >> they they fished Saturday. Uh, he shared with me, I think yesterday, whatever, that they got second place. So, out of 19 teams in Hart Lakes Conference, so kudos to them, they fished Big Cormick and did very well. Um, again, second
place out of the whole group of 19. So, that was awesome. The other thing I want to say about the fishing league, um, some of you may know or have seen science, but this Wednesday is their big fundraiser out at the Buffalo River Speedway. So, if you have an opportunity to go out and support them, that is a a
great event and uh they'd love your your support. So, you have that opportunity. And then you were going to share a little bit about baseball. Yeah, baseball, the senior legion, they uh went to state and they got seventh in state and uh the junior legion um went
to state just this last weekend and got third state. So kudos to them. Well done season and worked hard also. So congratulations for season. >> Any other record recommendation?
>> Thank you to everybody um in the office and supporting the office. I believe some of the counselors are doing um schedule changes. We were in uh feeding the football team and the officers were very active um with uh some new student was coming in and and chatting with
Andrea and and lots of questions and comments and concerns and they were fielding them like pros and I just know that uh you know kickoff day is always a big deal. So thank you to all of them who did all that work as well as to all the students and coaches who are getting
back in it. uh with those two a day practices today. So telling them >> we're on the cusp. >> Any other rebel recognition? >> All right, we'll go on to number six. Uh this is the reports. We'll start with
the community education report. >> I did place um a couple pieces of paper at your table, so we'll kind of probably walk through those along. Um with the report if that's all right. Um overall um for us summer wreck had wrapped um
will wrap up on August 21st. We still have some art classes and baking classes that continue on until next week. Um, we did have football camp wrap up uh last Thursday um with coach Soderberg, but as you will see, and I I'm going to go over
this more with our advisory council, but this is a report that we pull right out of a so you can kind of see um where we are with some of our classes and you know, you'll note, you know, some are full and some are actually just starting. So if they say a low number,
some of those could be driver that are just starting for fall or um some of our, you know, the holiday ball that we have coming up um and so forth. So those are all listed there and we'll go over those in depth um with the advisory
council and um kind of just recap what are some things we want to look at modifying, what are some of the things that um we might want to enhance a little bit or change or boy that maybe kids. So, um some of those things we'll uh touch base on, but overall I think
the for us the one key for us this summer was we'll see um a transportation increase of costs just because the fort was offline. Um for us, we had to do a lot more shuttling during the day um getting back and forth and um um even
said, "Gosh, you know, I looked at that number and it was a little bit higher than it's ever been." And I said, "Yep, I I get it. I know that um it was going to be that way. But one thing too in just touching base periodically with um leeches were the primary uh shuttle
drivers this summer. Um there was ridership but not as much as you know some weeks obviously heavy some weeks it could some days it could be eight kids. Well eight kids I don't don't think we should be running the big bus for eight kids. Um, so even just the idea of
another van, um, 14 passenger, um, transportation staff right now fully staffed and working with Eileen. She can get me drivers. So, uh, that's one thing that I've already emailed Britney on for next year is Rebel Success works hand in
hand with um, summer wreck. So, they always shuttle at 8:15. they leave Glendon to go to Dworth and they pick up at 11:40 and bring back and just knowing that if we didn't have anything, we still would pay for the time the driver leaves the barn to the time they park
and all that. How can we do that a little bit more efficiently? So, in February, we're going to sit down and um just go through, we've already touched base on um on it so far and just kind of how did it go? And just knowing how many riders we get, we'll probably do signups
next year. is just like we do for our the shuttle schedule. We'll put it out that here's when we're offering. If you want to sign up, sign up, then we know that we're only paying for a new yellow bus. Um and and the driver there versus,
you know, City. So, um just trying to be more cost effective on that because I know that that's going to be higher than than we we would want. Um but overall, I think it's it's gone well. It's just uh you know even just hiring coaches. A lot
of our coaches we try to get um an adult in there um along with some high schoolers. I know Britney sits on our advisor, you know, just even like flag football a year ago to making sure we have more adults there. Yeah, we have a lot of high school staff. We have one one coach this summer like for flag
football. He was really really really good and then we probably backfed it with about eight um high school um kids. So, um, just trying to hear what's out there and try to make improvements where we can. Um, but that's, you know, kind of a gist of summer rec. We meet, I
think, again, as an advisory council next week. So, we'll go over that in more detail. So, if there's anything that you want to share about um, um, summerre, Troy's on it, Britney's on it, reach out to me and we'll kind of pass through some of those things. Um, the
Rebel Kids Care this summer, um, we had with a large group this summer, 143 kids. Um, and we had probably about 35 staff. You know, some of them we truly work around every kid's schedule. Um,
any kid we hire that works for us, if they're um, coaching football camp, we pull in someone else to fill in when they're not there. So, um, I will say we have had a lot of uh, new staff this summer, but we have a lot. We have
probably 50 50 new 50 that have been there. We are losing some really really good staff that are heading off to college that have been here since we started. Um and they are phenomenal. Phenomenal. I mean it just makes me tear up just thinking that knowing we're
going to lose them. The Austin Andersons of the world, the Grant Anderson basketball, um Sydney Pearlyberg. I mean, some of these really good ones that they've been there since those kids started when they were three, four years old. So, um it's
it's a it's a sad day for us to see a lot of them go, but we know that they're on to better things. We've had a couple in our program, Ro Kids Care, that actually have worked with us and they both two of them have switched to an early childhood degree in college. So, it's making an impact. Um we'll also
reach out again this um for this school year. Last year we had seven high schoolers that work experience with us. Um so they come over, they start at 2:30, work in early childhood for about 20 minutes, then they come and work in early kids care. Um and we take them, you know, as much as they can. So we
work with Miss Eerson on that. So that's a a good fever um to maybe getting some of them into education or teaching or or peril work or whatever they choose. But um it's been a busy busy summer. Um we've had um probably about six field trips. Uh we have one more this Friday.
Um and we try to schedule our field trips so that if we take a group for an hour, use that bus, we come back, we drop off, we bring the next group to kind of save on even the busing side of it because every time you turn a two
years ago, we were running three buses in one day and it's like, okay, pump the brakes here. Gets a little expensive. So, um it's one of those things with our advisory council is just working on we might have to make a couple tweaks next year. Um even just one thing we changed
this year that really sounds crazy is we went from pump spray sunblock to pump sunblock and we probably saved $1,000. I It sounds crazy, but you know when their kids are spraying and it's just like normal for pants, you know. Um, but
overall, I mean, it's just little changes, but we'll go through that with the advisory council on some of those things um that we want to kind of tweak a little bit next year and kind of brainstorm some of those going into the school year. We're already at 115 um and those enrollments just keep
coming. Um I think we had three or four more today. So, that um is ongoing. It is in in the school. We're fortunate right now and I know at some point um just space will be you look at could become an issue. Um right now we're
lucky because um we're able to get into some of those rooms that are occupied. Um but when you have 115 kids, you're going to have five, six different groups that we've got in classrooms. Um right now we're able to use a couple down um
uh down by the early early ed room down there. Um we use a couple of the old science the science rooms. We use some of those. Um, but our main hub room, I'm going to advocate that all the time. That room I would hate to ever lose because it's it's the room right off when you walk in for our families so
they're not wandering all over. Um, one thing I did share with our at our director's meeting with Shannon and and again with uh Britney and Katie is the one thing that for this summer is when you walk in door three, the biggest thing for us is safety and security. um
when we walk in door three um on the east side of the building, our families walk in and then they walk out. They don't buzz in and they don't buzz out. So there's times you you're walking around the building and you see someone standing there, you want to make sure, okay, what you picking up, right? So, um that's one thing we've reached out to
John just to see, John, is there anything we can do on that door? Um but we're looking into that just so that if they had to buzz in or buzz out, they could. Um, but right now when we go back to the school year starting, all kids and parents will come indoor one and go
out door one. It's going to be a little if you hear any complaints, it's safety. We need to make sure that we see them coming in, we see them going out um and so forth. So, um um just one of those things that we have to do just to make sure no one's wandering around. Um, we're going to have more additional
training this fall for any new members because we have obviously some new ones. Um, and um, as we roll into fall programming, we have we're working with Christy Pebble on our classes. We're working with people outside the facility and current staff here to add additional
classes. Um, Christy Pebble is going to do an arts club this year um, twice a week. Um, so that'll be coming. We're adding in more additional student and adult classes, working, like I say, with Lorie Bender on some things and some other teachers that we haven't confirmed
yet. Um, holiday ball. Um, I shared this with our advisory council. One thing we're doing with our holiday ball this year is we really don't get a lot of moms and sons coming to an event. Um, we did the mother son, you know, just come
in your favorite jerseys, whatever, and we'll play games. We're including them. We're making our daddy daughter ball more inclusive. So now it's called the holiday ball. So it's uh a mother son, father, daughter, grandpa, granddaughter. They just have to come
with an adult like they have. Um and we'll make it special for both the moms and the daughters. Um and the fathers and the sons or grandpas. Um but that is the same weekend as it's always been. Um but that is a change this this year and it was well received by our advisory
council. Um, homecoming shirts. We wanted to get ahead of that because, you know, homecoming is always at the beginning of the year or at the beginning of the school year. So, those are already for sale online. We had a a little hiccup with a link that we sent out last week. So, we're going to send
it out again. Um, when you click on the picture on A-X versus the link, they were two different things. So, um, uh, we heard from A-Rod, they did a roll out this week, this weekend to have that bug fixed. So, um, we'll get that should be
going. Um, again, we have, uh, sports, speed, and strengths. Now, during the school year, we'll be rolling through community ed. The goal is to have 32 kids per um month. Um, I think right now, like for September, we're sitting at 15. Um, so that is um happening. And
then we're going to be working with robotics as well. um early childhood. I won't probably get into that too much other than right now we're sitting at 106 kids for preschool. Today we had three more registrations. Um so I'm
going to be talking to Shannon tomorrow a little a little bit. I have an idea that's cost effective. Let's say that. Um but our our preschool classes right now we're sitting at 19 19 2020 20. Um
and that is building in that is building in our um halftime into those groups. Um so there is um a little bit of thought on what would we do if we were to pull out the school readiness kiddos and still keep them in their own class. Um
it might help but um we'll see. But because right now I think I have three kids that we probably email three families probably six seven times and it's cricket. So, um I still think okay it could be 103 instead of 106. So, but um overall I'm including them until I
hear otherwise. Um but it is early childhood is booming. It really is. Um 26 to I think 26 or 28 kids are part-time that have never been in our program before and they chose the halftime halftime position. So, um it was a good
change. Any questions for me? >> I got a couple. Uh, so you talk we talked about kids care and 115 for the school year, 143 this summer. What do you think that max number you look at facilities and everything we have, but what do you think we're going to max out
that? >> You know, July, I I always will say we I don't want to say we'll keep taking it, but we'll find them. Um, because like we always say, every space in the school is shared space. Um, so we always know that when school gets out until 3:30, we stay
out of the teachers classrooms. Right now, we're only going to be in one classroom and that's going to be tots. Um, so when Miss Magnus leaves at the end of the day at 3:30, then we'll go into her room. But in the meantime, we'll have snack and, you know, do that until we get into the room. Um, right
now we're utilizing two rooms down by preschool that are empty. Um, and some of them have moved to another space, but we're lucky. 119 is huge for us cuz that's our hub. We call it the hub room. That's the old Bosler room. Um, and then we have the two rooms south
of the science room. Um, where I think Lorie Doyer and I can't think who else was in there. It was those two interventionist rooms. Um, we're using those right now. Um, and we're using the ELLL teachers room. um that one we're going to get out of there um because
they're very busy in that room. So um but overall I would say um working with the site um principles were very creative on space. We really are. um just to make sure that um one we're not
you know we were in 213 um but that room is so busy for our eel that you know in chatting with uh Britney Gay it was like is there any way you guys can get out of that room and go to another room so um we did just so that we're not imposing
on on their desk and things like that um because the we're we have five of our own rooms plus we're sharing the magnificent classroom So we keep taking them until we say Tori actually Tori actually Tori actually said to me yesterday on
Friday she said Tracy kindergarten is full and welcome kids to oh we're never full we're never full so cuz we were sitting at 32 and I said we just made more staff bring them in because you know it it works we do make it work it's
two and a half hours after school issue you finding staff or have you yet? >> No. Um I would say right now we're bringing back um one who um was a college grad last year. She's coming back, but right I would say right now we
could use probably two more people. Um this summer we had plenty of staff. Um but like I say, probably 15 of them are leaving us um that are it's just sad. But um we'll get more. Um we're reaching
out right now again to MSUM. Um they have a a platform that they use to hire um to advertise to kids for college for jobs. Um and I think we pay decent. I mean no nights, no weekends and they're starting at 1525 an hour, you know. So
but yeah, our prek, kindergarten, and first rate are our biggest numbers. Vegas numbers. They're really really coming. Those are 16 year olds, right? No, >> 16 and older. And really what we're trying to do um we have four um
assistant leads like right now we have Allison who's our lead teacher. We have Ashton Bela, Alex Golds, um Livia West, um and we are losing one. So, we'll have four for you know those are the ones
like we always say we want to make sure if we have an issue um that there's someone there besides me and really they start with me and Alison if it's me we need to talk to parent um but you know this summer I chuckle because we had to combine our first and second graders
just speak and split them up just because of we had some some little busy boys but we're used to that. I always chuckle when I get a call and they'll say, "Tracy, we got a runner." I said, "Okay, where am I going?"
But anyway, it's a good it's good. It's good. >> We'll find staff. >> Any other questions for Tracy? >> Thank you so much. >> All right. Uh the 6.2 board committee reports uh the personnel committee and
we sent out notes. um process of taking notes while the committee meeting is going on. I think that worked out pretty well. Um we talked about the high school special ed teacher that was hired.
Um kindergarten teacher interview next Tuesday and I see we have a kindergarten teacher on the list now. Um we have four interviews that were was chosen. Um and then we talked about
the MSUM Concordia para supple plan. Basically uh working with MSUM right now uh help supplement the PAR professional group with substitutes and
it works really well for them because uh they can come in um and fill in time as needed as opposed to being a full-time PAR. uh sub for repairs, you know, it just helps solve some of the
substitutional problems that we have. Um uh negotiations uh obviously we've completed negotiations and we're just waiting for education Minnesota vote, the EM vote, and we'll start non-certified
um negotiations here in the next month or so, I suppose. Um, yeah, they they were going to vote, but they had a little bit trouble getting everybody in um coming in during the summer. So, they wanted to make sure they had good good
solid people be able to answer any questions. And Shannon sent out uh teacher Sman's summary just to give a so everyone can kind of see what how the negotiations went out. So, that's what we have. have
any questions or discussion on the personnel? >> I will say Britney met with MSUM Sydney, I'm forgetting her last name. I apologize. Um about the PAR thing and I was a part of that meeting for a while. um because we're just short subs all the
time and we feel that this is probably the easiest transition with their students to see hey let's have them come in get some hours they can use it for p practicum in certain areas uh so they're excited about that and then we can talk about in the future an MSUM and we even
have discussions with Concordia about would they adjust their schedules and how they schedule their courses so maybe some more of these kids could get more time with schools or us specifically because we'd love to have them. Um, and so they're working on that, too. So, this is kind of the start
of something if it if nothing else to help us have coverage. So, that's our plan. >> It's good for them, too. So, yeah, that's our focus. >> For them will be huge. >> Exactly. So then they can kind of go,
hey, this is my thing or it's okay or or it's not, but they can also get the hours that helps their credits and then we'll >> pay. It's a nice little parttime job. So yeah, hopefully we can get it to just keep evolving and get better for everybody.
>> Any other questions? >> All right, we'll go on to 6.3 business manager report. Marcus. >> All right. Um, so finally be here and you guys uh we'll go over the uh board
summary sheet kind of changed up the uh format a little bit of this sheet no one this so the top of it is consistent with what
we g Um, but what we wanted to kind of add to it was showing the revenue for that previous fund. Um, just so you kind of see where, you know, how much money did we receive and how it covers those bills. But in addition, I mean, another
major part of any cash flow here is payroll. So, we also want to include that. So, July revenue, I mean, it's not going to be as similar as, you know, year round. It won't always be like that because we get more in food service than usual when we get
start getting our reimbursements. But um you know as far as 1.5 million that's not bad for the summer to cover the costs what we have. Um and then uh so payroll payroll for July and August is going to look a little
different because the payroll the first three lines I kind of break down what and those three lines are actual like employees that were working 12 12 month employees or summer employees and then uh I included the July payoffs
because those are actually expensed in FY25 so they have to be expensed in June. that covered last year, but July and August is their contract. So they have to get paid off through that. So these are just the cash outflows that we
have to make in July. So So it's just July. That's not August. No, not August. Yeah. So it's the two payrolls. So they're uh it's not going to look much different next month. is pretty much identical for payroll. So
the the August payroll might look a little different from the above because obviously rebel kids care and then some summer teaching might not be as much in August and but that's you know all the questions on that or how that kind of
play out going forward just looking at the July payoffs. I probably should have asked this earlier. Um, taxes and benefits are almost as much as payroll. Is that is there a reason for that or?
>> Yeah, it's just the the I mean when you take in the taxes that can be 18% right there and then the benefits you know we have the the Sanford you know those bills are uh pretty large bills. So um
especially with the teachers because most of them there's more insurance being hit by teachers than other positions. So, um it it would start to show more of a variance overall because then when you start looking at non-certified, there's
not as much insurance taken. So, then it kind of but a bulk of the insurance is usually with the certified teachers. >> Fund one is certified teachers. >> Yeah. So, fund one would be um any general fund. So, uh certified,
non-certified, admin directors. Fund two is food service. So that would include I mean out of the directors I guess Shar and four is community education. So that would be Tracy and then kids here. So
most of the directors and >> I think uh as we talked about this I think it was our work session. We talked about this moment about having Marcus come or was it after? I'm sorry. I think it was that and maybe it wasn't. >> We're just talking about having in here that because the one thing when we were
saying 300 some thousand dollars was our bills. >> It's it's it's okay fine. That's true. But there's a lot of what we spend money on and and people as we start to talk about with our public saying, "Hey, 77% of our budget is people." Oh, okay.
Well, then you're spending a lot more than 300,000. Yes, we are. And so that's where I think it was very important to get this put together. And then so Marcus kind of laid it out and I said, "Well, hey, this would be a perfect first meeting for you or first presentation because you know, let's see what people think or does this make
sense, this format, this um >> so do these go on online with our um our agendas too so that people can see them?" I >> do our finances to my inbox. So I just look there. I don't >> I don't think they It's just the
minutes, right? >> Yeah. And the second meeting I won't be putting this bottom portion on because it's I don't have a clear picture of that. The second meeting is kind of it's just you know basically you'll get the
top showing here that you'll be approving. So so look so looking at this. So this if I look at the 318 and 1.1 about 1.48 And that's would be what we have spent this or that's what we did spend in July
for funds. >> Yeah. Well, and it actually um we what should probably be included as well now that we're looking at this is the first board meeting, the board bills that were approved.
>> So there so there was probably I think the first board meeting was maybe around 150 something like that. So I can I'll have a line showing what we approved this month as well. >> It just be interesting to know >> and then have that total.
>> Yeah. So, we had this much cash going out and this much revenue coming in. >> Absolutely. >> Yeah. And that's kind of our story as we start talking about why do we need a referendum? It's like, oh, you're only spending 300,000 and you got 100 1.5 million. Well, okay, now let's start
paying people in. No, it's a good point. I think if we could have that total at the end. >> Yeah, I can. >> That'd be pretty simple to add on. and did we want to go up the budget to actual as well kind of run through it quick. So um
obviously on the left side we have our 26 preliminary budget and then the 25 finals on the right half of the page. Um, so it does show that we probably spentund and some thousand more, but I will say when I dug deeper into the
numbers, they were actually last year we might have spent more, but there was a timing issue because of a past tax payment. So we had to make a past tax payment in let's I think September, but it was for a previous year. And so when
we started talking with the auditors, they wanted me to make a reversal of that and move it to a previous year. And so the July numbers last year, I had to wipe off that number. So >> So it actually took that 771 from probably 900,000.
Um so we're actually in a good spot this year. I mean, as far as we've spent technology, um usually our big purchases for technology are right at the beginning of the year. Last year we had um student devices and employee refresh. This year we just had a student device
versus so we didn't have to do an employee refresh. Um at the very top line the district office insurance. I looked at those. We are up a little what we spend for insurance. Um but I think that's kind of
what you can expect almost every year. Um, and then the elementary, middle school, high school. Normally what I like to do is expense curriculum in September when the school year starts because that's when we start using it. And that's if we
prepaid in the previous year, but this year a lot of the bills didn't come in until July. So we had to pay them in July and we expensed in July. So that's why it shows like especially middle school and high school being higher because most of those curriculum items
were for those years for those uh grade levels. So then September or whatever we should be more in line. >> Yeah. Yeah. Yeah. Because all whatever was prepaid I will start to expense in
September just to make it so it's when that starts what I like to do. This is through July end of July. Is that correct? >> And so you have those percentages at the
bottom like it shows 4.21% and 3.84. But honestly like those percentages of summer that's just a number filler right now. Um we don't really start to see any kind of numbers start to average out until you hit September and October when you're having you know here's the new
teacher salaries coming in. This is what a regular school year looks like. So summer can be all over the place depending on you know some of those upfront costs asking Marcus questions throughout. Anybody have any questions?
>> Um I just I'll just say this. Uh I'm just I think this is great for Marcus. I think it's great for you guys that he's here once a month now and so our public can see it. They can hear it if they want to. If they want to come to a meeting and learn more, they can. I just
think it's important for us. Um, and for Marcus, like he said, it's good for me to come and have I appreciate it. Thank you. >> Thanks. >> Thank you. >> All right, we'll move on to 6.4 superintendent report. >> Um, local group. That's just a group. I
think I shared this in my weekly update with you that I think there's nine other school nine 10 nine other schools that we're meeting every Friday with uh in the morning that are going to party a capital project levy some bond or operating referendum. So it's good uh
Brooke um is going to attend it too um has other business man or not business managers but other people that are working through the voting and uh just all the hoops you jump through in order to have a ballot on the at the election. Um great information. We have a shared
web page uh I'm sorry, a shared document I should say that has links to hey what's Alexandria doing? What's Breen and Rich doing? What's DGF doing? What's more, and it's kind of nice and so you kind of see what other people are doing, what's their communication look like? What are their struggles? And it's just
um it's just good to sit down and listen like how's it going for you guys? Oh, it's good. And here here's what we're hearing. Um how's it going for you? It's it's early on so I think we'll probably get more in depth um as we get closer but it's just a nice for a lack of a
better way to say it is kind of a support group right because we're all going through the similar thing. >> So you may comment in your update to whatever about people I mean that's just the staff being nervous of all the stuff we have to do or is that us or is that just the whole
>> No that's just us that's like Brook the staff. So, and I say that because Brooke is meeting with the It's just we went over, we met with the county. I went with because I have to help. Um, but okay, we got to get the machines.
Okay, we got to get the ballot. We got to order the ballot. We got to get once we get the ballot, we got to bring it over and test it on these machines. And then we have to get the judges and we there's Yeah, there's a few items. And so, you start thinking about it and you know, Brooke is young, so she's excited
about the opportunities to learn. Um, anyway, it is not it's just, you know, you start thinking about a small group, Brooke and Shannon, mainly Brooke, I'm not going to lie to you. And you just don't want to make mistakes, right? Because it has to be done by certain times. And so, we have a
calendar. We have a schedule. We're talking to each other. That's the other reason for this group is like, hey, are we? Yep. We're on schedule. Remember, you still got a week. Have you talked to the ballot people? Yep. Have you talked to judges? Where are we at? When are you paying? It's just so that's what I meant
by that. It's Yeah, it's it's a lot and uh very much appreciative of what Brook is doing and her communications with Deb from Morehead and with Lori at the county and her team. So, yeah.
Um yeah, so there's our support group. There you go. Um mediation. So mediation, it was there on Wednesday. It was uh I left at 5:30ish at night to talked to David uh two three times that day. Called him with some discussion and
um wasn't wasn't a great day. Uh wasn't an awful day, but it just it we're still we're still in the works. Um and >> slow day. >> It was a very slow day and it was when
it's slow the superintendent is frustrated. But it is what it is. It's a process. What time did you guys start if you didn't finish? >> Um, we started at 9. I was there a little after 8. >> So >> that's a full day. >> Yeah. Yep. Um,
so there it's ongoing. Um, we have a facilities transportation meeting committee meeting after this so we can share a little bit more. Then what the public needs to know is we're still fighting. It's still in mediation at this point. There are some other steps we're taking to try to push that issue a
little bit further. Um JLG knows that's coming and so yeah, we're just continue to work through some things and uh I'll just keep you updated as as we keep moving, I guess. So So we didn't uh it's not over yet. I'll put it that way.
Okay. Um summer work, the science room, the flooring is getting put in. Uh I stopped by this morning. I did not have a chance to run down there when I got here this afternoon. Uh there was a few pieces put in yesterday. Yesterday, sorry, Friday. Um, and there was supposed to be more today. So, after uh
our meeting, if you want to go take a peek, we can, but it is coming along. The flooring is getting put in. Uh, they said that it'll all be done and clean by the 15th, which is by the end of the week. So, that's awesome. So, we are staying on schedule and they're going to be able to get that done and then we'll
kind of monitor it once it's all set up and we start using facilities more kind of how that So, Chase knows that, too. So, we'll keep an eye on that area to make sure it's doing what it's supposed to do. And then if it's we're a little concerned, as you guys know, about the
other room, we'll tackle that next next summer. And in the meantime, we'll just have remedies to make sure it gets fleshed out when it needs to. So, um the gym is done. The volleyball team has been using it. Um the flooring, Chase is still working on that, that
flooring piece that we're trying to get done. We met last week on that. the hallway flooring. >> The hallway flooring. So, we get rid of that tape. The tape is off, but we just >> Anyway, we're working, Chase is working with somebody on that. We had a couple ideas last week that he threw at them,
and I guess his goal is still to have it done before school. We're not, we're just still trying to find solutions. So, that's that. Um, MASA back to school conference. So the day before uh mediate mediation I
was at the NDE MASA back to school conference. It was very good. Uh I haven't gone there in the last couple years. I used to it was it's something the governor was supposed to speak. He did not. He uh had to step out for something or whatever the night before.
So he was out of town. Um but it is good. I I I was at a bunch of sessions. They have groups that speak and whatnot which is always good. But the sessions I just most of my time in Kathy Ericson's she's the head of school finance the state of Minnesota so we reviewed all
the legislation and all this stuff and there's just so many little tweaks um and I just wanted to sit through and make sure I didn't miss anything so she's if you know school finance this lady's in charge of it so it's uh you get pretty deep into the weeds but it's
it's good because then you don't miss stuff right so we're talking about grants and all these things that are part of MD's process so that's where I spent the bulk of my Um it's good to touch base with a lot of I mean it's it's attended by virtually probably 80% of the superintendents in
the state. So it's a good place. Um referendum update. So I do have uh this this is uh a fact sheet that we're working through to today. Easy for me to say today. I made some other tweaks to it. Uh he sent me this afternoon when I
was already over here. It's not in your packet. So, this is just something I printed out to bring to show you because it just came out today. Uh, we didn't share with anybody yet because this is here. I'm like, you can pass this around. Uh, where you see circles uh in green and these are things that he's
already modified. Like I said, he sent me an email right before I came in, so I didn't print off a new one with all the changes. This is going to go uh this is going to be finalized. Well, probably is right now after he did all the adjustments that I asked him to. Um, so
this is something we can have and it'll be available. So at back to school nights, I will be out and about. I'll have this with me. So people, here's a little fact sheet. Here's our deal. The website, our plan is to have that up and running by the middle of next week. Um, after the meeting, I've got the
facilities meeting. I'm going to just pop it up so those people can see. Um, and then again, that'll go out uh it'll go live next week sometime. And so Tracy too with communication he said he would we have another meeting with them next Monday and uh we'll kind of get that No,
we had to move it to Tuesday, didn't we? We moved it to Tuesday and so we'll get with you too as far as how we're going to get this stuff out. Um but they have created the website now and it is I played with it. He wanted to make sure all our links were working. They took you to the calculator. They took you to
this and everything I clicked on this afternoon was working. Um and so he just wants to have us look through everything. There's a few adjustments just like they had to do in here with some verbiage and whatnot and he was going to make sure those got updated. So, we'll see when I pop it up here after the meeting. I can look and double
check it to see. But yeah, so that is moving in a good direction so we can start to get that out there because I'm sure people are going to start asking if they haven't already. Now we can have some fact sheets to share. We can direct them to the the website next week. um
just that protects us and helps you guys deal with the messaging, right? So it's consistent. So that is that uh September 16th. >> Really quickly, will that website be embedded in our school? >> Yes. >> Yep. Yep. Good question. But yes,
September 16th is uh uh we just looked and we just had to pick a day. So that is going to be a day where I have a public meeting. It is a Tuesday. Uh there is a volleyball game in Holly. We couldn't find a date where there wasn't something and so I was talking with
Katie too and we just said that's the I don't know we because I also wanted it done before early voting which starts September 19th. I think it's only a fair that we have a opportunity for people to ask questions and whatnot before that. Um and so we will that's the other
reason why we picked the 16th. Uh, it'll be in the theater. Obviously, we'll get more information. That'll be on our website that, you know, we'll start to get that messaging. >> Evening hours. I assume >> it will be. Yep. I right now I guess we haven't said anything, but I'm thinking 7 o'clock or something around that time.
Maybe >> 6:30 to 8 or 7 to 8 or Yeah. Which is something we got to talk about. But >> I think we talked about that too. Should we have another one? Uh, right now I think we're just going to have the one
based on what our conversations were because then they'll start. I'm still I'm going to be out at back to school nights. I'm going to be at volleyball games and football games. I want to just I'm not going to be walking around with a billboard on this, but I'm just going to be at the game. So Nicole, hey, hey,
there's the superintendent. I'm going to go ask him something great. Come and ask. That's I need to be out and then the fact sheets will just have them available. if we're having one um on the night of a volleyball game and then we you know have a lot of the same regular people who are going to volleyball games and you're present again at a different
volleyball game. I think that offers that opportunity to the >> both the parents of that group. >> Yeah. So like no one's being excluded in in any way. I think that's a nice balance and I don't think you know they do have questions they can reach out to any one of us to you to the school to
the website. Um, so that >> Yeah. And and the other part for me, uh, and you guys know this too, I'm I need to be available to the public, right? So if it's a Wednesday morning at 8, they want to come, I need to be available Wednesday morning at 8 or whatever, right? It's my job to answer questions
from the community. Um, going to have the 24-hour rule. So Britney Keel has a question about the referendum and she has me Monday at 7 at night. By Tuesday at 7 at night, I need to have given you something, right? Hey, great question. I'm gonna look more into that. Or, hey,
great question. Here's where you can find that answer. Or here is the answer. Just want to make sure I'm responding, right? Or our team is responding. And, uh, there is going to be at the website, uh, it says contact, contact us. I think it says when they click on that, those
emails are going to come to me and then I'll answer. >> Have you have you been getting much response yet? >> No. No, not yet. I think once this stuff goes out and we send that message out obviously um because then they're going to have
something in their hand they can look at or they can click on and that's going to generate questions I would think or hopefully some answers as well. But I think that's when that'll really start to happen. So >> yeah, for the public meeting, is it just you? Is it multiple board members you
want there? You wanting Marcus there? >> Yep. So, as we get closer, I mean, we just kind of made this decision today. No, it's okay. And I would say for you guys, if you can be there, great. Obviously, right? Um, I think that's a good showing. You have, you know, you're at a volleyball game, you're at a
volleyball game, you can't, but if you guys can make it, if that's what works into your schedule, uh, that would be really important for you to be there. Um, yeah, we'll have to talk about Yeah, I'll have the dart board on me and you guys, you can know. Yeah. Yeah. But it's
it's information. The the one thing if you when you look at this later and again it's going to go public here later this week. Um strong schools, strong community, strong future. That's going to be the title of that September 16th. Hey, we have strong schools. Here's what
we're doing. It's we're very fortunate. We're very lucky. We we have a great place, right? We have great communities. We talk about your summer celebrations and all the wonderful things that happened there and the all school reunion and then by the way we have a future and here's one way you guys can help us with our future, right? So the
messaging is not just, you know, we're rallying for rebels. It's we do have strong schools, we do have strong communities and because of that we're open to a strong future. So anyway, yeah, that's kind of the messaging I think. So I'm going to slip this in. It's not on the agenda, but when
somebody somebody will ask me about our current enrollment and the questions and I'll help you with that. Right now, we are at 15:44 as of this afternoon with three more. I'll put them in the queue or something, whatever you want to call that. So,
there are three more potentially by tomorrow morning. That means we're at 1547. That is 40 students higher than last spring. We have 132 kindergarteners as of this afternoon.
>> So, I don't know whose idea it was to have a teacher, but great idea. >> Yes. Because they're an 18.8. >> I did talk to another Britney today, Britney, and said, "Did you?" >> Yeah, I did. And I said, "Oh, I'm surprised you haven't come and ask for another one."
>> And she said, "Oh, shut up." Anyway, >> so >> do you three in the queue include the two from the middle school that was talking to Andrea this morning? >> That's in the 154. They're already >> They're already say they came in with a whole stack of
paperwork. >> Yeah. Don't tell us. >> We're not going to talk about sixth grade. No. Um, sixth grade does have there was some out in sixth grade and there was some ins in sixth grade. So, it's almost the exact same number. It's 132.
I think it's almost exactly >> the same as kindergarten, too. How many sections? >> Almost the same. >> Minus one. >> Minus one. Yeah. Almost the same. Plus or minus one. No. Um, so anyway. Yeah. But that's a good thing. So, we're
encouraged by that obviously. Um, so there you go. >> Just in case you had that question. >> Um, great. >> Any questions for Sheen? >> When do the teachers come back? August 25th. August 25th is the first day of workshop. That day I will have a
presentation for them for the referendum and then that's part of what I'll share on the se 16th. Also the public can so maybe even go through that at a board meeting. Um so people want to watch or could go back to that. I could do a presentation to you guys maybe and think
about that. Um just so it's out there that presentation. So yep. Any other questions for >> All right, we'll move on to number seven by one approval of the regular meeting
regular minutes for regular minutes for the regular meeting July 31st 2025. >> That was easy to say somebody. Do I have a motion? >> Motion by Troy. Do I have a second? Second,
>> second by Nicole. Any questions or discussion? Hearing none. All those in favor say I. >> I. Oppos. Motion carries. On to the consent agenda. Approve the bills for August 2025 in the amount of
>> $318,583.34. >> And your treasur's monthly budget report was in packet. Uh this is to also to approve the resignation of Julie Edible professional effective the end of the 2024 2025 school year and then approve
the list of fall extracurricular coaches. Do I have a motion? >> Motion by Nicole. I have a second by Troy. Any questions or discussion >> uh for the bills or whatever it looks like?
>> Yeah. And so during my uh our meeting tonight um our our committee meeting following this one, I have the breakdown for that ban. We did order it. Uh we will not they're building in Kansas City in September and we are not supposed to get it until November or December.
>> That's the food service one. >> The food service one. Oh, I'm sorry. I'm sorry. I misspoke. The food service one. I'm sorry, Trey. The food service one we order through food service and that's getting ordered. Actually, Marcus goes over tomorrow morning to sign the papers on it. Then they're going to bring it to birds so they can put the in gate in for
that. That's the food service one. The other one uh for transportation we use for special ed community and activities. That one is the one we'll get in December. >> Is that another activity bus or is that a >> Nope. It's a 10 passenger van >> van. And that one is not on the bills.
>> That one is not on the bills yet. The bill one is the food service one. Yeah. Thank you. Yeah. Good point. >> Question. Uh so for the coaches thing so my comment would be is that you know uh football I think started today. Well I
know volleyball started today so I dropped my daughter off but volleyball and football started today. So we want to approve these in the future before the first day of >> well interesting enough coaches there's a new law and rule on coaches
uh was came into effect. David, you about to help me last >> not last year, but well the 2020 2024 session. >> Yeah. So this is so we were talking about this. So this is kind of more of
an awareness for you guys and that's kind of it. The reasons I say that the reason I say that is let's say Troy you're a um coach whenever you coach season's over uh Katie does your evaluation you sit
down there was concerns or whatever at that point Katie will bring that to me let's say geez we're worried about Troy I'm not sure we should have him back the board would make a decision on you and we have to within a window of time of the end of your season at you get a
window instead of like whenever we don't like Troy, we can say Troy, we're not having you back. It has to be within a window time. Um, I want to say 60 days or something like that at the end of your season and evaluation. And so at this point, this is what's weird and I
appreciate you asking. Really, we can't do any we wouldn't be hiring or firing at this. You're just looking at here's a list of coaches. We have them. They're all covered. They've been all renewed for another year based on their evaluations from last year.
Um the only exception to that may be um last year as an example I think we had like 47th grade football players so we added another coach. Um so that might be a new person on the list like well they haven't even been evaluated yet. We just hired Nicole to
be our new coach you know. Um, so there are new rules kind of protect I'll say protecting the coaches in that don't come to me a year later or nine months later. If I'm not your person, I got to know within a window and that's the new law. >> So then should we be approving on that
right season? >> I think we do it three times a year. So we kind of do it. >> We're doing the fall one right now. We're doing the fall one right now. Just the fall is how I understand this right. Yeah, that's that's what you're that's the >> this says just yes is just fall the list of fall extracurricular coaches.
>> So should we be approving them say sometime within that 60 days after the seasons end for fall for cross country and volleyball and football? >> Yeah, realistically we should be approving this spring. >> Yes, correct. >> I think this is for the entire school year.
>> It is. It's as of today which can change because hey I'm moving. I quit. I don't want to coach. So we can have a new person. >> So the note on the >> agenda >> I see it on here on the agenda it says
but this is >> and then this shows color. That's what that's my head >> and I don't really think you know in terms of you know we're proving improve hiring of folks after an offer is made that's this would be similar in the
sense that when we are a first grade teacher I mean obviously if they have to have a discussion pick up >> it's it's a yeah it's a good discussion and I guess let's because it is a good question discussion
what is our role we can I I wonder if our our next personnel committee meeting we should talk about this specifically so we can then set >> set a precedent set a procedure or process right and so is is it 60 days
following the end of the season or by 60 days or whatever is that how we want it is the activities director going to manage them the evaluations do we get involved that way we can have an open discussion what's the board want to see and do or be involved
Um because it is a little wonky. We're approving a list. So it's like, "Hey guys, we got coaches. Awesome." You know, um short of that, it's already been evaluated and taken care of. So it's a little Yeah. Brooke, can we just do that in our next personal committee meeting? Let's discuss this a little
deeper. Um as far as maybe the process and the procedure moving forward. Fair enough. I'd also love to understand are we approving the actual bodies in the seats or are we approving the number >> positions? >> Yeah. Like so for example, some of them
say TBD if needed. Are we as a board approving like that we could hire it if it's necessary and they can fill a seat or you know >> you know let's let's talk about that too because in this personnel committee meeting about the number or whatever because
>> I guess I feel that's a managerial thing possibly more on me and like bother you with it. So, for example, like last year, gee, we have 40 boys playing football. We have two coaches. It's like, yikes, we need another team. And I'm going, yeah, we need another team. Let's go ahead and move forward with it.
Go find somebody. They're on the pay scale. And, you know, it's what it is, right? >> And so, it's a decision to add. I would always let you know that, you know, in my weekly updates, it could be in board. I don't know. That's a great question. Is that something we need? It's a great discussion. So, we can add
that to it, too, because that's where that TV um TV is is >> older. >> It kind of is, right? Because and I suppose she's left it on there because some years we've had it the next year. Oh, we didn't need it. Right.
>> I was listening to a couple of the um guys talk uh outside of the football lunch today and they were saying that those numbers are teetering in that in that bubble. So, they're just kind of waiting to see what those final numbers end up being. Yep. because they're a
little high for one team but not quite there yet for a two team or at least that was what their thought was. So I mean >> so correct me if I'm wrong. Did I share a little bit of this in my weekly update with you? >> I didn't maybe but the football junior night football maybe I didn't because I
was talking to Katie. We've been talking a lot about this and so what she's trying to do is trying to find more games and not have to increase the coaches necessarily but we have so we have many kids then they'll have a rotation and then they can cover. So she did. So whatever time today was at noon
or sometime today I ran in. I said, "Hey, how's that going?" She goes, "I have found three more games. I want to find one more. I'm going to shift it around." And so yeah, it's always uh especially at that level, it doesn't matter. It could be volleyball. The next year it's basketball, it's football. You
get a, you know, an increase in numbers. You do, and then you go, "Okay, we're not going to say no to a seventh grader. Oh, you can't play this year." So, >> some grade levels seem to have such a high number. Like our sixth grade girls have a ton of basketball players. >> Yeah, sure. They might get into the sport. >> Yeah, it's just a um just way more than
I would have ever expected for that, you know, in those years. But >> so yeah, these are great discussions, I think. Um and then there is a new law. So, let's talk about that then, too. So, we make sure that we understand that as well. >> Yeah, good point.
>> Any other questions? Are we voting to approve it? I guess I'm confused. Are we voting to approve or approving it the way it is? >> That's the way motion is. >> Any other questions or discussions? >> Hearing none. All those in favor say I.
>> I. Oppos. Motion carries. Under number nine, uh, new and unfinished business 9.1, this is the group of DGF elementary, DGF middle school, DGF high school coaches and employee campus. Do I have a motion? >> So moved. >> Motion by a second.
>> A second. >> Second by Angela. Any questions or >> hearing? None. All those in favor say I. >> I. Oppos. >> Motion carries. On to 9.2. This is approve the non-certified contract for
Michelle Binsky Food Service possible in step one effective the start of the 2025 2026 school year. Do I have a motion? >> Motion by Tori. Do I have a second? >> Second by Laura.
>> Any questions or discussion? I will say this, so you're going to notice a few other names here, too. These are these little part-time pieces. She's found that she gets better coverage this way and or they cross train better, and so she has had a few that over the summer decide to go on to something else. And
so she's hiring shorter uh shifts and more people and it's just working way better with coverage. When somebody's gone, the other goes, "Oh, I got it." You know, it's a short shift. They can work it. Nobody's ever threatening overtime. Uh they're cross trainined. They do other jobs. So she is trying
this approach. And what she's seen so far, she's liked. So So that's why you see more here, too. It's it's that thought process. Yeah. Anyway, >> any questions or discussion? Hearing none. All those in favor say I.
>> I. Oppos. Motion carries. On 9.3, this is to approve the non-certified contract for Kathy Qy food service class one step one effect at the start of the 2025 2026 year. Do I have a motion? >> So moved. >> Motion D. Do I have a second?
>> I'll second. >> Second by Angela. Any questions or discussion? Hearing none. All those in favor say I. >> I. Opposed. Motion carries on to 9.4. This is to approve the non-certified contract for any small food service class one step six effective the start
of the 205 2026 school year. Do I have a motion? Motion by Laura. Do I have a second? >> Second. >> Second by. Any questions or discussion? Hearing none. All those in favor say I. >> I. Oppos. Motion carries on 9.5. This is
to approve the certify Patrick for Liza Winkler Elementary teacher PA plus 20 step 15 effective the start of the 2025 2026 school year. Do I have a motion? >> Motion by Britney. Do I have a second? >> Second.
>> Second by any questions or discussion? >> This is that kindergarten position that we've just added. Any questions? >> Hearing none. All those in favor say I. >> I.
>> I'm sorry. Can you tell me again how many sections we now have? >> Seven. >> Seven. >> Yep. Yep. Good question. >> I was doing the math quick and I close the math. >> Wasn't math. >> I've been there.
On a 10.1, the next board meeting will be Monday, August 25th, 2025 at 6 PM here in the DGF committee room site. 10.2 the policies committee meeting will be the school board meeting here in the same site. Uh number 11, adjournment. Uh do I have
a motion to adjurnn the regular meeting? >> Motion by Nicole. Do I have a second? Second by questions or discussion? Hearing none. All those in favor say I. >> I opposed. Motion carries. Yes, >> I will. Thank you.