It took me 25 years to do. If you want recer, >> all right, I'll call this meeting to order, Please rise for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Part of the opening now is read the district mission statement. In partnership with the communities, the mission of the Dworth Belinda Felton
School District is to educate individuals in in an environment of trust and respect so they become self-directed, responsible, lifelong learners. Roll call. We've got all board members here except for M. We got Mstead
Brooke and um we've got various visitors here from Marcus Marcus too and some various visitors for truth truth and taxation and um Mr. Upsol from Brady Marcus. All
right. Uh any changes to the agenda? >> Uh no no changes. >> All right. Um, do I have a motion to adopt the agenda? >> Motion by Nicole. Do I have a second? >> Second. >> Second by Troy. Any questions or discussion?
>> Hearing none. All those in favor say I. >> I. Opposed. Motion carries. We will hold off on public comments and rebel recognition and get. Yep. Why don't we do that? Okay. Perfect. Um, so we have the presentation
up here. Um, it worked beautifully about an hour ago and now we had to put Brooke behind TV because all of a sudden the the Ben Q stopped working. So, and I gave Brooke the sign she'll flip to the next uh slide. So, thank you. Um, so
obviously truth and taxation. You can go to the next slide, please. This is this is you guys. So, we have to tell this is our chair. Uh, Marcus is our business manager and of course I'm the superintendent. Next part is this is just it has to happen at six o'clock. It
has to happen before December 28th. So we've always done it at our one December board meeting and here we are. So this is the legal pieces that we need to do as a public entity. Uh and then we have to talk about certain things. The percent change, what was with the levy, what's our projected budget. We'll talk
about all that. Uh we had a little situation uh in our levy sheet this year that we're going to explain. Marcus is going to be a part of that today, too. So we'll get to that later. And then of course the first question feel free to ask questions. Uh who sets the levy? Um
first off the state they set a formula right so what is the percent of the formula then affects all taxpayers whatever that might be whatever that increase might be. Um the other part and then career and tech is a part of that. There's operating capital. There's a lot of pieces to the levy sheets. Anybody
ever wants to read the 41 pages of levy sheets I'm more than happy to walk them through that. We'll talk about some of that tonight just because there was a situation with our levy sheet this year. The other part is uh anything that's voter approved. So, uh building bond uh
operating referendum that we went for and didn't pass, but those types of things also obviously affect the Okay, go ahead. Uh those are slides you've seen before, but I just left them on here. It's just a reference, right? So as you look at this and I'm sorry guys if you want to slide over to apologize
in your way but th this is the state funding for schools is the dotted line. This is where we would have liked to have been if there would have been inflation tied to it. We've talked about this many times back in 2021 to the recent or to this year. This is where
we've fall slowly fallen farther and farther behind with the state spending. uh it hasn't there's been some state funding uh for education but not to the same level right so you guys know that this gap even again this year so this is the updated for 26
um it it grew again so so we can go to the next slide and this is we talked about this too u this is our cities and counties this is our public school systems and this again is across the state of Minnesota this isn't just specific to DGF
this is where I had a meeting today with the legislators from the west central region, senators and representatives. This afternoon, we talked a lot about cities and counties, what they're allowed to do and what schools aren't. Um, and so that's why you see the disparity here between cities and
counties and school systems. Um, you'll see some school systems that are passing referendums and bond projects and whatnot are up a little bit, but overall that's the state averages right there. So, yep. Go ahead. This is our budget. I gave you a handout because this you
can't see it. And so for you guys that can't see it, we can share this for sure. Uh our this is a preliminary budget. We have to set this up in June. So we do that as a preliminary based on the numbers we have blah blah blah. Our preliminary was about 300,000 in the
whole is kind of what we were projecting. This is part of the reason why we were going to the public with the referendum. We knew that based on our enrollment, based on other state funding issues that we're dealing with that this was going to be. Now, this of course is your best guess in June. Our official
budget will go official in the end of January and that'll be our will be dialed in. So, we know our pupil units. We know what the state did or didn't do. So, then Marcus can dial that in a little bit better and we'll work on that. So, the official again, this is preliminary. We have to show you that
this is what our projection is, but again isn't installed. So, okay, next slide. This is our levy. So, here we are. Um, this is not in your handout, but you're going to get some your other handouts. You're going to see in a little bit. This is So, last year it was
uh our levy was 4,630,000 and some change. This year it went up 500,000. And so we've had a busy year and we're the levy sheets come out and we're going to referendum stuff and
we're giving meetings and anyway so that's all done and then I'm starting to prepare for this meeting and I go what why is our levy so high? So we start digging into it right? So I grab our
wonderful business manager and we're looking through and going why the big jump. So then I looked at, okay, well the first thing we noticed is a lot of people's home values, referendum market values had jumped. My house jumped 130,000.
What? And so then we started looking. I grabbed some people at school. Hey, would you be willing to share your your uh your tax statement or your proposed tax statement? Can I see it? Okay, a lot of people had saw a huge jump in there. So I'm going, oh, that must be it. So we
started looking at going okay well that's a part of it but something else is not right. So we start digging into it and before I go to the next slide I do want to say this that our levy is about 25% of our budget uh of our
overall budget overall budget is about 20 million uh this is at 5 million so it's it's 25 point isn't it like three or four I believe right Marcus and so it's not way out of whack. Uh the state is usually around 21% for schools.
Okay, right in that 21 to 22%. Uh we're just over that, but I'm going to get into what happened. Okay, so our percent change is 10.8 is what was throwing me off. It's like what is going on? Okay, so now we're going to go to your handouts because we're going to have
some explanation and then Brooke, if you can turn the page. So this is last year's levy cover sheet. Do I have more copies? Uh, I think I do. Let's make sure you guys can see the same thing. I have one
>> and I have mine too. >> Okay. >> Um, so what you'll see is this first one, and I got to get close so I can see it. The upper left is the 24 pay 25. So that's last year's levy sheets from the state of Minnesota. And I have a little box circled there. It's a resident pupil
units. A year ago, not quite a year ago, about nine months ago, we had an issue with the ADM leads, the average daily membership web estimate. And Marcus and I were going through it's like because it showed our enrollment
like 1,800 and it was like, wow, that's that's wrong, you know. So, we start digging in. We call the state. We're on the phone with the state. We go through the whole ADM we based on our mars from Brooke. She's our Mars reporter and we go, "Oh, you gave us 125 kindergarters.
We had 94." So, we make the adjustment. Okay, perfect. We got our AD and we all dialed in. Okay, makes sense. We're good. Okay, we're fine. In May, Marcus has to update the AD and we again. Okay, perfect. Yeah, got the numbers. Okay, I get the levy sheet and
I look, Yep, that's right. Good. It's down where it should be. The numbers right. What I didn't look at is this highlighted area. So in 24 pay 25, the resident pupil unit just say it's pretty consistent 14,414
back in 2122 and all the way through to 2526 1419. Perfect. Everything's steady. So this is last year's lead sheet. Everything looks great. Well, when Marcus updated the ADME, he gets the report from Mars report from
Brooke in our resident pupil units is 1100. What is it on here? >> This is on the other one. So now if you look at the other sheet on the bottom right in 2526, it's 1184. Well, that's 200
plus shorter than the 1400. I'm like, what? So what happened in the ADME is we entered our resident pupil units that attend our school. What didn't get in this levy sheet was
those that leave our district that are resident pupil units. 232 kids in that leave our district. Our open enrollment comes and covers it up. But if you add 232 to this and Marcus is
going to break it down more. is going to show you exactly what this is. That's what should have been in here because those are resident taxpayers when this happens. Let's turn the page. Sorry. And Marcus, I'll let you go into the
spreadsheet because you can break it down and then we'll have questions. We'll get through. We're going in a little deeper now into Minnesota school finance with resident pupil units. And I'll just say this before Marcus starts. When those 232 kits in that year weren't
counted, our levy is affected with equalization, the amount that's levied and the amount of state aid. And Marcus is going to kind of talk you through that percentage now. >> So, I tried to break it down by the two
um levy sheets that we're looking at. So, the first one is the 25 payable 2026. >> You have this in your hand up yet? >> Yep. So what I wanted to show is what the current levy sheet shows and then the levy sheet without the resident
pupil unit error. So by that I mean we corrected to what the calculation should be and what the resident pupil unit should show. So the big numbers here so 1178 is what it showed for 2627 resident pupil unit. When I recalculated it for
what we actually have it's about 1418. So that comes kind of in line with what it had been showing in the past. Now what the big difference there is that changes our percentage for our ratios from 70% for the tier one and to 58% for
tier one. And then also for tier two it goes from 91% to 76%. Which means now that there's less levy and more aid. So that would be >> Yeah. or the other way. We're levied more because of that percentage.
>> Well, we were levied more when it hired. Yep. So, >> so then these this numbers in the third column here, >> that's how much we would probably be corrected. About 60,000 for that tier one ratio and then 112,000 for the tier 2 ratio. So really, we got levied
172,000 more in this 2526 payable because of this resident pupil unit error. So also when they saw this correction you can see that 2425 payable number that uh resident pupil unit also
went down. So they do adjustments and I'll show you that on the next slide but basically here's the current levy sheet that shows 24 25 24 payable 25 and this is the correct column like it had it
correct last year. Well, once we changed it and had the error, then it went back and made an adjustment. So now it lowered it to 11.84. So now our ratio went from 54 to 65. And then in for tier 2, it went from 75 to 90.
And so it gave us another correction of $54,000 and $106,000. So it was $161,000 adjustment from the previous one. So when you put those >> Yeah. Yep. So, both of these increased our levy and
lowered our aid and so they're they're catching up and so now it's to the tune that we feel it was about 335,000 that the levy was increased because of the lower resident fuel.
So, you can go on to the next slide. So, here's a breakdown of a spreadsheet we put together that everybody probably has as a handout. >> It's in the hand. Yeah. >> So, here we we tried to compare like three years how it was kind of trending
and so that we could see what was our levy two years ago versus last year versus this year. So, here's where it showed the 10.8% increase. most of the error like when people think about like our our uh
bonding and everything a lot of what our principal payments do is when one falls off another comes on and kind of catches it up. So there was really no change if you look at the big picture for the voter approved and all the debt service.
The big errors are in the local option revenue and then the adjustments. These are the two numbers I was talking about in the last slide. So there's about 170,000 more here and about 160,000 more here. So that's where a lot of this
increase of 10 to 10.8% came from. And then in the next slide, I backed those numbers off just to show because we feel it should be more in line like yes, there might be a steady a small increase with everything. And then
I backed off that 24 payable 25 adjustment. And when you change those two numbers, then our levy increase should have showed approximately 3 and a half%. good news which is not good right now
because people are getting levied this dollar amount just like they adjusted the one before which hurt us to the tune of 170,000 or 60 some thousand next year's levy will be reduced by this 300 some thousand because they'll correct
because we've already corrected the ADM week but they don't run your levy the levy has to close in September end of September so they won't run it again to change your taxes because the guys are sending out the proposed tax statements to people in the community. So, you can't change it now because we went in and said, "Hey, we got to make this
adjustment right now now that we figured it out." We did, but it's too late for this year's tax. So, they'll get taxed at a higher rate this year, but we know that it'll be corrected next year to the tune of over 300. We're thinking it's going to be north of 350,000 actually by
the time it's all done. But to be conservative, it's in that 330ish to whatever. It'll be something like that. Well, if you take that off, our levy should have gone up 3.5 instead of 10.8, which doesn't feel good for anybody.
Thanks for the correction a year from now. That doesn't help me today, right? And so, yeah. Anyway, a little frustrated with the state. I'm a little frustrated too that I didn't get into checking I didn't see that because I was checking on the other number that was
wrong with ADM and going referendum and talking about all that and and so then when I started looking into it yeah >> so next year I mean it's quite possible we have actually reduction >> we could have a reduction next year yeah
it's very possible but >> here we are right and I and So, so I mean you want to talk about a perfect storm, right? So, as your superintendent, I'm talking to the public about what we've tried to do, what we've cut, what we're adjusting,
and then you get whacked with a 10.8% increase, and you go, what is he doing over there? So, it's like, okay, what are we doing over here? So, we're breaking it down like what is going on? This should not be the case. We find this, of course, it's the number is calculated against
your referendum market value. So the other part, let's turn the page that for us, our district, and we talked about this during a referendum, our district overall is poor in property values for referendum market value. So the eggland's not included in that, right?
Eggland is going through the roof. That's not good for everybody either, right? But it is what it is. But our referendum market value is that house and in your one acre and everybody else's property, it's commercial, those types of things. And so our new number
on our levy sheet was 617,000. If you remember during our presentations during the operating referendum that I was talking about, it was 480 something. And then I'm looking at this going, how can you jump like that? Well, here's why. It's that calculation.
It's referendum market value divided by your resident pupil units. Well, when you're using the wrong number, you get a higher value. So our corrected one should be 512. Yes. went up a little bit just like your house went up some but it didn't go upund and some. Okay. So when
this gets adjusted next year under levby sheet we're going to be more in that 500. The median district in the state of Minnesota has got property values of 700 a little over 700,000. Just want to make sure I showed this too because this is one of the things that I
talked a lot about in my presentation for the operating referendum and I wanted people understand that that this that number is affected by the resident people unit unfortunately. Okay. Uh next slide and then this is just the wrap up
and then we'll have questions and this is just about the referendum. We notice we don't have one which is fine. the median school does with a tune of 513. 72% of the schools have one. This piece is just about
state funding is just what it is. And so there will be in the future as we ask our patrons for a local tax impact or not depending what the public wants to do. It just it is what it is. The state has and I met with
legislators today. We had 33 superintendents meet with our senators and representatives from the west central region which was down to Alex and and up to over here to Morehead and Dale and they were just saying don't expect anything we're broke and in 2829 and the tales is probably going to be
with us. That was their message to us. Well that's awesome and in the meantime um you know we're going through this. So um next slide I think is just questions. So there was a lot there's a lot there. One thing I
feel it's incumbent upon me I have to have some public meetings about this 10.8% I think to some capacity. I'm considering putting a mailer out
and the only reason is is we have I have to somehow inform our public of what happened with this 10.8. It should be 7% less. It's not. Here's why. Good news is the state corrects itself, but you know,
we're going to be a year older before it corrects itself. And in the meantime, I don't know everybody's situation, but that's, you know, um I took uh some staff people that were willing to share with me because I wanted to see a Felton one. I wanted to see some Hillorth ones. I wanted to see country. I wanted to see
city. And yep, if you look at it, and it's unfortunate because it's it's it's the increase says under voter approved. And this is where like Marcus said, well, our bond payments are steady. I said, it's under that because the L is a
board decision. We take the max at 724. We talked about that, lobbyed with MSBA and MA and all them to help increase that because you have the 300 and the 424 which adds 724. That's a board decision. So that's why it's called
voter approved on a hack statement. So they're going, "What did they do? We didn't vote yes." Right? What happened to the bond payment in the building? Well, it went through the roof. No. As Marcus showed in that sheet, that's the bonding stayed the same. We didn't pass any referendum.
It was this snafu with our resident units. Questions? >> Yeah, it's >> learning every day. What's that? I mean it's complicated that does it make sense to have I mean >> I don't understand I mean it's
>> is less more yeah >> but and I guess I I want to ask you guys because you're the public and this is what we're here for said we got to answer to you right >> so you basically stepped right down what got me in this chair >> okay >> my taxes voter approved went up
>> when I don't remember a new referendum impro approving increase. >> Right. >> Right. >> And yet you saw that increase or worse. Yeah. >> And but I'm going to tack on to it something you said before that. I had a heck of a time getting here
tonight. >> Oh. To this meeting? >> Yes. >> Yeah. >> I got this nice little notice that says you got this meeting at 6 p.m. Okay, fine. It was on my tax statement, right? >> Oh, yeah. You know how hard it is on the Dworth
London Felton communication channel of anything to get any information unless >> from the school website you're talking or just >> the school website Miss Google Mr. You name it. Unless you're plugged into
this community with the right people, you hear squat. I haven't been in this school since 1998. Things have changed a little bit. >> Just a little. >> If I'm remembering right, this used to be about the cafeteria.
>> It was in 98. I was a teacher here. This was the cafeteria. >> Okay. That's what I'm saying is I have no reason >> to be involved in a school where you don't have children. >> All I get is tax. I get nothing from the
school. I get less from my own township. >> Which is even scarier. But you have to find a way to get this out. And that's the challenge. >> It it is. Yeah. And so and so I'm going
to ask this question too. So, we went for an operating referendum, right? And we had I had four public meetings. >> Um, not well attended. Maybe >> because the communication, I don't know, because we tried to get it out on our website. We tried to get But what we
think is great communication isn't always great communication. So, were you aware of the meetings? Did you know those were coming? Did you see that? Did you not feel like you had that information? Oh, it came up for voting. >> Say that again. >> I didn't know anything until it came up
for a vote >> and then you know then you said then like I didn't have any information on it and I'm like okay we just passed a referendum >> a few years ago >> the for the building. Yeah. >> And now you're asking even more money when
>> we spent how much? >> Yep. And I know it's cut down from the the first time and everything, but >> but you know, it's just >> yourself out, >> you know, and don't understand and you get the the negative
>> thinking of it. Okay, why? And I' I've said this, I've been in education probably for too long, right? 34 years or whatever. But we feel we communicate well and we're trying to get it out. But it's always it seems like we connect really well with oh moms and
dads maybe that have kids in our school. But there is a large group of people that vote or don't vote or whatever who don't have kids in school anymore. Right. We got to figure out a better way to So what in your opinion and I'm I mean I'm all here. How can we get that
to you? Sure. We we sent the mail out though. You had we had to do that by law. >> Everybody got that. >> Guess what? >> Yeah. >> Miller didn't tell me that SWAT other than me raising my taxes. >> Okay. It had a little breakdown, but didn't it have our meeting dates in there?
>> I thought it did. >> If it had the meeting dates, I missed them. >> And there was nothing else >> that got me the information. And and what I'm saying with that is something I was taught this about 15 years ago by my
boss. If it don't fit on one screen, you're saying it the wrong way. I'll be glad and willing to dig in and find out more. Get me to the place. Right. >> Yep. And and what I'm saying with that
is your mailer on all of this could be a video of you explaining it, but it doesn't have to be the video is here's the place to go watch the superintendent explain why your taxes
went up in this year. Yeah. you know, and in in today's world, that's going to get responses, not here's a flyer with all the information and everything else because we all stop at the first two sentences because it doesn't fit anymore on our smartphone, right?
>> So, I did have a video for the referendum and, you know, it's not everybody's, you know, look at this, but I I we did have a video and we posted on our website, which again, if you don't know it's there, how do I go there? I get all that stuff, too. We did some of that and that's kind of what I started
this conversation with you guys when we started this presentation because of what happened with this levy this year. I like I said and I use the word in it's important it's be that it's it's very important for me to figure out how to
get that message out whether but how do I get it to you is you know that was on the school YouTube our board meetings are on the YouTube >> we're not connected with the school at all you know kids or anything you're not really connected that much
>> I I mean I literally spent 15 minutes today searching for media center blended school everything I could think of. I I was going everywhere trying to find out what door >> do I come in. Guess what? I came in the
wrong door. >> I asked somebody who had a young child, aka the mom or dad. >> They had to ask somebody else if I if they were right on giving me directions. >> Yeah. >> Shouldn't the community be involved in
our school? >> Absolutely. I I haven't got invited to a basketball game. I haven't got invited to anything. Sorry. No football games, no nothing. I know kids are playing football in my neighborhood. I wait for the bus most
mornings. Well, we have a school website and I think of those I would say if you went to our school website, you can find out every It's right on that cover page. It's It should be I'm just saying it and I get it. we could we improve our
communication with people not connected. It's obvious that that that's the case. I think it's one thing we try really hard to do. >> Um it's not perfect. I just >> I you know I might have come across negative here. I'm not sure. I'm just
trying to help because what you explained here tonight, I would possibly been able to have a different approach on the levy if I had known how what all the background is that's going on. >> Yeah.
>> But we all are see all we see is the increases upon increases upon increases. And when are the increases going to stop? I'm sure every one of us in our home has asked that question. >> Totally agree. Did you have something to And then the other thing is you tell I'm
not offering too. So not a lot of people are engaged like that. So >> you know the analytics and all that stuff will drive anybody but is in the state of Minnesota if you run an election on an odd year your odds
increase pretty substantially. It's one of the reasons why we didn't go the year before on a presidential election because his right is whatever. >> We're just playing the odds. The odds were close. We were fasting, but but it it's not perfect, right? And that's where I was a little disappointed. When
I had public meetings, I had five at one, I had three at one, and most of them were board members. Uh and then we did have the final one, and then we probably had 20 from the community, you know, outside of staff, which was like, okay, should we have another one? How do
we advertise it? I mean, it was a kind of a constant. We did put signs on Highway 10 by door that people but yeah because because I really would have loved to have talked to you two and we had people just like you two at that meeting I would say would you guys say
>> and that was in good because then they go oh okay I get it or they had a better understanding I don't you vote however you want to get tax more but >> at least they got the information and I wish that would have been the case and that's something we definitely I need to improve if we make the decision to go
back to the public again because it didn't pass. It's close. How do we go about it? One of the problems I said originally, a perfect storm is now this happened. I mean, really, seriously, Shannon, I mean, why can't you be done? Anyway, it but it is
what it is. I'm going to be up front. Here's what happened. Here's where the correction will be. But I got to get that out to everybody somehow. And I think that helps, you know, by you stepping it up and, you know, say, "Hey, this is what happened, you know, instead of trying to
hide it or or something or not say anything about it, >> right?" >> Yep. >> No, I I agree. Step up. >> Yeah. Basically, >> 100%. And ultimately in this seat that I sit in, I'm in charge of Marcus. I'm in charge of Brooke. I'm in charge of
everybody. And it's my responsibility because I should have caught it. I should have caught it. I didn't catch it. And uh I should have Yeah. And so in the meantime, it's like how about 10.8% on your taxes. It's just
And what I don't like, just me personally, because I'm a taxpayer, too, like anybody else. I don't like that it falls under voter approval because it isn't something you voted. I guess the board voted to say yes, we're going to take all of that, you know, 724, which
we have for since 2014. That's when it started, but that's where it falls. So, okay, I don't make the rules. So, you know, but and not that it's fun to come to my office, but my office and I told
everybody in every meeting and I say it anywhere and everywhere, you can I'll please just call me, you know, looked at the website and go, what are you doing or what is the story or can I meet with you? My job is to serve the public and give you answers. And if
I don't have them, by God, I better go find employment. That's my responsibility. And so, you know, as you talk to neighbors and you talk to other people in the community, please share that. I I just I need to be an open book because it's my job. So,
yeah. I wish I could have helped sooner. What's that? >> A lot of us didn't know that. We get we get frustrated because we can't find it and we don't know who to ask. >> Yep. That's That's fair. Yep. Not that this is somebody you want to talk to all the time, but I am your guy. If you ever have a question or whatever, please
please reach out. Yep. So, thank you for attending because this is also part I said today to these guys, I hope the place is packed and then we're in this different room tonight. We're not in our normal board meeting room. So, yeah, finding it. Good luck. I appreciate you saying that, too. But I wanted to be
packed tonight so I can have a message that people go, "Oh, okay. I Okay, that makes sense. At least I understand it. It doesn't feel good, but at least I can understand what happened there." So anyway, okay. Anything else from anybody else? And Brooke, you don't have to sit
back there anymore. So, thank you. Appreciate that. So, if you want to switch it back and then Brian, I think, is next. Yeah, we'll go um public comment and rebel recognition. Oh, we do
have something rebel recognition. >> Yeah, we don't have public comments, but recognition. >> Okay, this came from Britney Junk at DGF Elementary. Um she sent it this afternoon saying, "Hey, I want to do a shout out to Brian Jorgensson, Alex
Mather, and Ryan Butcher. They helped decorate the Rebel Road in the elementary and made it look very festive uh for our students. I am so appreciate appreciative of them. Please add professional decorators to the resident. They did do a great job. And then
another shout out to our ELLL teacher, Hannah Griffin. She's new this year. She works so hard. She works so hard for our ELLL kiddos. She just received a $500 grant from the Awesome Foundation. Who knows what that is? And plans to use those funds to host an EL family day
with games and food. So, thank you to Hannah for all you do. Autism Minnesota. >> Oh, yes it is. That's right. Thanks. There you go. Any other rebel recognition?
I just have one uh Ryland Kson did very well in debate and qualified for nationals in Virginia. So, congratulations to him and well done. That's quite an accomplishment. So, look forward to seeing how he does
that. >> All right. >> Another little and the beautiful choir concert last night. I don't know if anybody else attended that. That uh always gives me chills when they turn the lights off and the kids sing silent. >> My favorites. >> And the band concert the week prior. >> Awesome job.
>> Middle school choir concert. You guys are invited Thursday night. Believe it's at seven. >> Yeah. Excellent. All right, we'll move on to number six and we'll go to Brady Ms, but not Brady, but Brian,
thank you for coming to talk about the audit report. >> All right, so um I guess the plan of attack tonight will be to run through the audit report relatively quick. Um, the idea is to hit some highlights of uh the FY25 year end and then uh give you
an opportunity to ask me some questions if you have any. Um, I understand you probably haven't had a whole lot of time to scan through the books or maybe not look at them at all. So, as I go through things relatively quick tonight, maybe something catches your eye a later time,
uh, just let Shannon know he knows how to get a hold of me. So, um, couple things I guess before we get started. Uh, no diff difficulties performing the audit, no disagreements with management. Uh, we really appreciate all the help that we get. Anytime we have a first year audit, there's always a lot of
extra things to do. And so having that run as about as smoothness as possible was was pretty awesome. So, thanks for all your staff and all they do because it it is very uh helpful for us to get this turned around. Um, you're going to see a couple references for a new accounting standard this year, what's
known as uh, Gazsby 101, and it's related to compensated absences. Um, just because it's in the book, I'll explain a little bit. In the past, we've set up a liability for acred absences like sick leave, vacation leave, if you
got paid out upon termination. If you left and you had so many hours times your rate, you got paid out. that's always been set up, but now the new standard required us to look at all the employees and say, "Okay, what doesn't get paid out that might get used and so we had some fun exercises with that."
So, you're going to see a few references to that doesn't cost the district any more money. Just really an accounting exercise. Um, one last thing, um, we've had a few audites fall victim to some fishing scams. So, just a word of warning, more more of a procedural
thing. If you pay anybody electronically, um, EFT, credit card, let's just say direct deposit for your staff, if you get a request to change the direct deposit information, like your routing number, account number, please verify
that with a phone call. Um, even better in person. We've had just instances where somebody stole like the internal form that gets used, so it looks legit, and uh, hacked into their email, so it looks legit. So responding back to the email does really no good that you're
just talking to the person that's trying to commit the fraud. So and that money is very hard to get back regardless if you have insurance or not. So I word to warn you. Um okay inside the book there's going to be a loose handout. We'll go through that after I go through
the audit report. Basically what that is meant to do is basically just give you a fiveyear comparison because sometimes you know we have a I don't know how many pages we have 70 pages in this audit report but it's really just one year. So sometimes it's nice to look back. So uh once we get through the audit report,
we'll go through that. So if you want to follow along u in the big book, pages two through five is the auditor's opinion where we've issued an unmodified opinion on the financial statements. That is considered a good or a clean opinion that the financial statements are fairly stated in accordance with
generally accepted accounting principles. It's management's responsibility for the numbers and the footnotes within these financial statements and then our responsibility as auditors to ensure that they're accurately stated. That's what our opinion is stated. Um the next section which is pages 6
through 13, this is known as management's discussion and analysis. This section is designed to provide you with some highlights of what happened during the year and does provide some comparative information. So if you're looking for a quick snapshot of the 70 pages, this is probably where you're
going to find it. It is condensed information, but it might generate a question. So, for example, if you look at page 11, this page shows your general fund revenues broken down by a few different categories from this year compared to last year. Same thing with your
expenditures below. So, you can kind of see how it compared. A lot of this resulted in some some of the federal COVID dollars getting spent down. A lot of this can swing also based off of your capital type expenditures. if you got projects going on, etc. that concerns. But like I said, it might generate a
question looking at those couple pages. The first audited financial statements um start on page 14 and 15. I'm going to go through this relatively quick because I feel like the first two statements are very hard to read. Um statement and deposition. We call this a full approval
financial statement which basically just means we're including your capital assets, net pension liability which is related to your involvement in PR TR um your debt etc. It makes this a little bit muddy but if you look at the bottom
of page 15 your overall net position basically your equity or retained earnings would be about $4.8 million in the district. um it would be higher but for some of those things I mentioned that really like I said are accounting exercises if you flip the page to page
16 same idea here bulletproof financial statements about five lines from the bottom the overall change was a positive $1.9 million this of course is being modified by changes in the pension liability compensated assesses fixed assets etc so
like I said breeze through those couple pages so we get to pages 17 and 19 and this is where break down your funds where you're going to make your basically your budgetary level control decision making at the board level. So if you look we have three funds broken out on page 17
the general fund debt service fund capital projects fund and then we have the fourth column of numbers which is your non- major funds and those are broken down the back food service community service and then your OPED debt service. If you look at the general fund, two lines from the bottom, you're going to see the overall fund balance,
$2,194,912. The number that you see right above that, that unassigned number, that is the number that we kind of focus on for for fiscal health for the district, $1,86,648. Those dollars would not be um restricted for use. They're not earmarked for any
purpose at this point. So, those would be basically your available dollars. Um, one of the things we do is we take that number divided by your general fund expenditures as a sign for fiscal health. It's kind of a way to calculate how many months of operating expenses you might have. You're at about 5% and
this is we'll see this in the graphs as well. Um, we like districts from a health standpoint to be over 10 for sure. Um the bigger the district, the lower the number can be, but you know, 5% um this is maybe a conservative calculation, but it is getting down
there where you just have to make sure you're making u decision on on your budgets going forward and and you're probably already aware of that, but wanted to point that out. Uh the other thing to keep in mind is the capital projects fund also has a large deficit
about $1.3 million. So at some point that will need to be made whole because really it's borrowing money from somewhere else up until that fund gets closed out. So we'll see on the next page kind of what what happened here during the current year. Uh so page 19,
this is going to be the changes within these funds. And so three lines to the bottom, you could see the general fund was down about $513,000 um after some transfer to the capital projects fund to help kind of whittle
away at that deficit. And so that's kind of an auditor recommendation is to you if you can't if you don't have the money to do it all at once to try to do a little bit as you as you have funds to do that uh without hurting the general fund too bad. So, um, you can kind of see overall the district was down about
$352,000. Um, you know, obviously there's lots of things in play here, but when we get into the graphs, you'll see kind of the pupil units and those kind of things, which obviously um affect the numbers pretty pretty heavily. Um, the capital projects fund, I believe, now has been
spent down as far as spending all the money on the projects that were that that fund was set up for. So, shouldn't be any more expenses going on. Um the next several pages, pages 22 through 48 are the footnotes of the financial statements. And I don't typically go in
much detail on this. Um lots of information on your accounting policies, capital assets. Um some some districts like to look at their cap or your long-term debt. So if you look on page 42, you can see the different debt issuances that that you have and kind of
when they mature. Um, so you have a, you know, some maturities starting as early as 2026, but most of them are in that 203940 range. And like I said, did a couple pages just kind of help you maybe with cash flows, etc. as to when those payments are going to come due. Uh, page
49, this is the budgetary comparison schedule for the general fund. And so the column that you see all the way on the right is going to be the difference between the actual numbers and the final budget. And so if you look on the top
about third of the way from the top you can see the revenues are about $800,000 more than budget about halfway down the page expenditures were about $468,000 more than budget and then you have that transfer out to help cover some of the
building construction fund. So overall the bottom right number that you see there you're about $197,000 um less than what you had anticipated upon your final budget. So, um, like I said, this this page is just nice to kind of see where that where the
differences lie and help generate some questions about the most. Uh, pages 56 and 57. As I mentioned before, we had the breakdown for your food service, community service fund, and debt service fund. Um, as you can see, all the funds
ended with positive fund balances, and we're going to go through a little bit more detail on that here in a second. Page 58. This is a kind of a nice summary of the different buckets of money that you have
within each one of these funds. Um, we spend quite a bit of time during the audit to make sure that items are getting put in the right buckets. The UFAR system for the state is very complex and it doesn't get put in the right buckets or spent in the right bucket. It's possible you could lose money. So, we do make sure that things
are are getting coded here correctly. The column that you see third from the right that UAR is balanced into the year is the numbers that we're looking at. Um, one of the things that we do look for is any deficits. And so the one I brought to your attention already that capital projects
fund deficit of $1.3 million. But you can also see in in the community service fund, community education as well as school readiness also has some deficits. Um, same idea here. it's recommended to try to whittle away
at those deficits. You you're not able to move the ECF money that you have there into the other categories unfortunately. So, um just something to keep an eye on. If they continue to grow, you can see the beginning of the year to the end of the year, you know, both the deficits grew a little bit. you
know, you might want to look at budgeting a transfer item from your general fund to cover that or, you know, change, I guess, some of the coding within fund for, possibly charge for some services, etc. It's not unusual
that districts have, you know, community education, school readiness, run deficits because of how those programs typically work. But, you know, if you keep on letting them go more ne negative, you know, you might want to uh cover that versus it getting to be huge balances, which is going to be very
tough to to tackle later on. Um, next page, page 59. This is where we start basically our compliance part of the report. Um, so the first page 59 is the legal compliance guide. This state
of Minnesota provides us with some testing over things like pledge collateral, conflicts of interest, bid work. We have a clean report here, so no findings or issues during that testing. Pages 60 and 61, this is the government auditing
standards letter. And uh this is kind of like a high level overview of your internal controls at the district as a whole. Uh we have three findings here that you had in the year before as well and they're related to things that most districts have uh which is the auditor
preparation the financial statements and adjusting journal entries and then separation of duties. Um you know just due to the smaller staff sizes you're you have uh risks associated with that and that is what we're saying. Um there are certain things that you can help do
to help mitigate those risks which would be reviewing the financial statements and adjusting journal entries after we prepare them which is being done as well as or approving bills and etc like for the separation of duties things. So uh we do think that those things are in place but we just bring to your
attention that those risks exist. Like I said no changes to the prior year as far as those findings. We did clear a couple other findings that you had last year related to student activity funds and some federal dollars that uh got cleaned up in the frame here as well. Uh so
pages 62 through 64, this is the uniform guidance section, also known as the single audit. And so once you spend over $750,000 in federal awards, which is going to change to a million here this next year, you're required to have a special single audit. We tested uh the
child nutrition cluster and have an unmodified opinion on that. So it's considered a clean or good opinion. We did not have any findings. We cleared the couple findings that were there from the prior year like I mentioned. So um we always like to see that things that are easily addressed like those types of
findings are addressed. The findings that you do have aren't really things I don't think you can address without hiring a bunch of extra staff. Um, and then lastly, page 65 just kind of gives you an idea of where you're at for your federal dollars. Little bit over a million dollars. So, it's possible going forward you won't have to have this
special single audit. Um, make your report a few less pages, little less work, little less audit costs, etc. So, um, probably going to be dancing back and forth with that. But it does change to the million dollars. So, you might you might fall into that depending on um
what programs you have going on. So that was the audit report very quickly and I think maybe I'll I'll run through the graphs real quick and then uh open up for questions. So um as we go through the graphs like I said all these are intended to do is just provide you with
another way to look at the the items. The first one is your ADM served. Um you can see five years ago about 1570 um as high as 1575 last year or FY24 and down to 1536 and FY25.
Um obviously that's a big generator of of the dollars that you're going to receive from the state etc. Then the next page is going to be starting to look at that unassigned fund balance in the general fund. um like I said was down down as low as 527,000 in FY22 kind
of bounced back and then back down a little bit this year and then that bottom graph there you can kind of see our target area we just kind of circle that 10 to 15% is something to certainly shoot for um as low as 3% down up to seven down to five. So just
something to certainly keep an eye on. And then the last page is just your food service and community service funds as a whole. So food service uh was up about $98,000. Um this kind of bounces a lot based off of, you know, student counts as well as
cost for food, etc. And then that community service fund overall was up $34,000, which has been pretty consistent the last three years. So be happy to open it up for any questions or comments.
I know it's a lot to go through. I don't expect that everybody's experts now with the auto report, but feel free to to read through this at your leisure. >> Well, one of the things you guys know, we've talked about it a lot, um, our community service funds. So, you saw,
you know, Brian's right, we have a deficit of 280,000 in the one, but we have 480,000 in ECF. So, it's hard for me going, okay, so then you look at community services. know we're up, but we have that deficit in that one piece of school arrangements that you can't shift because the state won't let us.
It's all under fund for and yet they won't let us shift it. Okay, but anyway, and that's a state issue, right? Um and then we talk about food service. So again, meeting with legislators again today, we don't need $700,000 in our
food service. We don't need to go up another hundred,000 in food service. Last year we went up 234,000 in food service. allow us to use some of those dollars to educate kids. And that's what we're working with
legislators on is some freedom. They were more receptive today than I've ever heard them because they're broke. So, they're saying, "Well, one way we can say or help the public schools to maybe give them some freedoms and whatever that looks like, we'll see."
Um the other thing you'll see is we were able to buy down fund six and that was kind of one of the goals that we wanted to accomplish and that's why you see our overall budget a million just over a
million. Um but we're also able to make the significant payment towards fund six which we needed to do. So, >> out of curiosity, how much does the
audit cost the district? >> Uh, I want to say 19, but it was more. >> I think with the single audit, which is, like I said, an extra piece, I'm guessing it's probably around 25. >> Yeah. >> Yeah. I think it it approaches 30ish or so.
But that's something we looked at and um, you know, we look at every few years and stuff is. I'll say this one was less expensive than the past. I'll say it that way. But there was also some things you
required to do. >> Yeah. No, I mean it's like I said with the first year audit I think it went well. I mean we obviously had some some familiarity with Marcus but and Shann with him before. So it went very well.
We appreciate the help. >> Sorry, one more question. A first year audit means it's the first year you did our audit. >> Yeah. Sorry. Sorry. I should I should uh emphasize that this is not the first year you've ever been on. First year we were involved in the audit process.
>> Not the first year you've done an audit. >> Correct. Correct. I've been to several of these. I don't know how long I Bailey was prior. >> I mean when I was with I Bailey I was a long time since somebody else. Yeah,
>> thank you B. >> Yeah, and I should mention too because you mentioned something about switching the categories like within food service using that for educating districts. >> You know, during the year of COVID, there was a two-year period. >> They did allow that. >> They did allow that. So, there is some
precedence now that maybe it's make making that easier. >> We've reminded them of that the last two years and they kind of say, "Well, thanks for the reminder, but no flexibility." But but they did. You're right. Thank you for saying it, Brian, because during co they did allow some flexibility in how you can transfer
funds within a school district. So, >> and lastly, I should probably mention this. I've got a nephew in the district, so hopefully not a trouble. >> We'll talk about that later. >> Fair enough. >> Thanks, Ryan.
>> All right, we'll go on to 6.3 business manager report. >> Okay, thanks for having me again. Um, not too much going on here this last month. I mean, as far as the basics of there's not too much to discuss on the
November financials. Um, the board bills have been pretty standard as far as that. Um, payroll, nothing unusual there. Now, it's kind of just falling in line. It's going to be consistent month over month right now. Um and then if you look at
the November summary, the revenues and expenditures, it was almost a, you know, balanced month. So, and then, um, our cash is in good shape. Um, I will note that the bottom three lines of the cash
balance is going to go away here this month because there's going to be some old um, bonds, 2010 bonds that are getting paid off. And so those are just kind of some syncing funds that hold that. So those will be used here in the next several days to pay down that bond
that we've been and so that's no longer being >> that was you saw in the audit too. It was the 2026 payoff and that is the 2010 that particular >> so the bottom three the operating and the syncing funds or
>> yes they they just will get combined to uh cover the cost and um of the principal and interest. >> I guess are there any questions on this? Not too much there
and we can go then we can go on to the um budget to actual. Um again there was November is kind of a month where it's just business as usual. everything kind of falls into place. And uh
I would say last month we were probably trending at 1.2% better than the budget. Now we're about 8%. So it's catching up a little bit. But again, this is the preliminary budget. So as we look at the final budget, um this
will adjust here in the next month or so when we get those um final numbers. But as of now, we're trending a little better on that side. um revenues show a little slower um percentage than what we usually have
here, but there was some recent payments that came through from our cooperative that were put that were from 2025. So in December, you will see those revenues catch up. But the reason it's
showing a lower number is because the revenues had to be put into the 2025 budget and then reversed out in July. So, it's kind of just an accounting situation and timing, but you'll see in December that those revenues will show up again because the checks were
received and so they'll account for those revenues again. So, and then as far as yeah, the construction budget, that's just um an ongoing status of how our you know what uh Brian had talked about how much we
owe to fund six. That's just kind of keeping everything up to date for you guys. Any questions? >> Thank you, Marcus. Yeah, thank you. Thanks, Mar. All right, we'll go on to
uh 6.4 board committee reports personnel uh committee. We met um seems like a very long time ago. We did actually have notes that are in the shared drive. We talked about a little just mention that we're going to have non-certified contracts. That's
technically part of negotiations committee, but um obviously the personnel committee keeps an eye on that too. Um, we talked a little bit about Minnesota paid leave and one item the districts has to consider is
um how they're going to address uh Minnesota paid leave. So, one of the items well I don't know if everyone's aware but Minnesota passed a law a year and a half ago um regarding paid leave. So it's like um
family medical leave back FMLA except for now it's paid by the state and there's a tax that goes on to employees um half is paid by the employee half is paid by the employer and um it pays a certain percentage of your income when
you uh go on leave and so but it doesn't pay everything. So there's questions about do you allow people to top off that amount or um will we be forced to do that? So I don't
>> Well, I can give an update on a while. So >> yep. Well, I'll give you an update. So to David's point and one of the things the state it's not required to top off. Should we top off? There's all kinds of things. Well, what we've decided is that we're we're I would like us not so you
guys are part of this so I shouldn't say that. What I would like to recommend is we don't top off for the first six months which means we're starting in January and we don't even even MSBA we're trying to get guidance there's a few still questions we met with lawyers about okay what is and all
that. So I guess my recommendation is not to top off to start because we're trying to figure out how the system's working and if anybody will even be taking it. We might have one or two and then in the summer I'd like us to go out and see if there's a private option and
then I think from that point on we should top off going forward after that. I just think there's so many unknown pieces to it that it makes me nervous. It's going to be an accounting nightmare no matter what because one, it's the percentage that
you'll get based on your income. to, and this is the other thing we got to make sure people understand, if you're a teacher, you won't get your TRA benefit, I mean, uh, deposit or your contribution to it if you're receiving
Minnesota paid leave. If you use your sick leave like you did in the past, you would continue to get your TR. I just we got to make sure our people, our staff know that. Uh and then PR for the other public employees that it won't be a part of it. Um
>> when you say top off, do you mean like a match like make their salary%? >> Yeah. >> Through their sick time, correct? >> Yes. So you use your sick. So thank you for asking. So to clarify, let's say I got 80% of my salary. Uh that's what I
qualified for through Minnesota paid leave. What is it's not required by the state at all to do anything else. The district could say, "We're going to cover the other 20% using the person's sick leave that they've built up." If they have it, they can use it. That'll
cover so they get 100%. >> So, they could choose to use it. They wouldn't be forced to use it, >> right? And they could even choose not to go in the Minnesota paid leave even though they would qualify. They could just use their sick leave. They could get their full retirement pieces all the same, get paid the same, just like we've
always done it, I guess, up until this point. So there's some choices for employees to make. There's uh things and then we'll have to adjust. One of the other factors and we're pretty fortunate because we don't have too many staff members that are paying additional
health insurance. But if you're on a family health care plan, you for sure owe the district money still out of your check. Well, if you're not getting your full check, then do we bill them? It's it's every person is going to be different
based on income, based on benefits, based on but they will get their benefits still. They still stand on the benefit. Um yeah, there's there's a lot of people in um the whole law and frankly it's new to
the entire state. We don't know how the state will respond with payments timeliness. >> It is definitely a concern. >> You know, in terms of making an application, it's not like they make an application to us. It's sort of like
unemployment insurance. That's what it's >> modeled after. And so the idea is you go to the state or if you have a private insurer, you go to the private insurer and say, "Hey, I am qualified for paid family leave and they make a decision
whether or not you're entitled to it." And and they administer it. So um there's a lot of lot of questions still up in the air as far as how this is going to work. So then do we have to pay that insurance? the rate. So where is the employee paid from? From from that
insurance provider or from? >> No, it's from so what it is. So right now the current rate is 888%. The school district is paying 40 uh44% of that and the employee is paying for4. So the cost of the district with this plan is about
right around $60,000 that we asked our legislators today. So you're going to send us a $60,000 check for DGF. you sending a $200,000 check to Mor because they're bigger to cover that. Well, no, you just got to pay it. Well, we're a public entity. How do we
get it? It's just it's another one of those things that okay, there's an expense and unfortunately it's going on an employee as well, right? You're losing 444% of your salary. >> Yeah. Okay. You know, and it gets paid into a fund and then of course if you
have private sure it's insurance. Yep. Um, and then the last thing we talked about was budget adjustments related to personnel, but we really didn't talk much about it just because the whole board's going to talk more about that. Um, we just talked about setting
meetings for that potentially in January and I think Jan will have more about that here in a bit. Any questions on personnel? All right. Thank you, Shannon. We'll do a superintendent report. >> Yeah. So, we we have some really strong
candidates and I thought that a thousand lately. Uh, but did you enjoy your weekly update? I hope you did. I read it on my email again when I got into school on Monday and since we were having a board meeting tonight, I did not send it. Uh, and one of the items on there was the AD
transportation. We have three, we had seven, seven applications. Uh, we are going to interview three people this Friday. um very very happy with uh the choices we're going to have and so I can
get you more information uh on that too. So good news we're going to interview Friday at 1, 2, and 3:00 in the afternoon. Um next one is the FY budget discussion. We've had a lot. We've met with principles again separately. We're
meeting as an admin team this Thursday again. We've reviewed this multiple times. the principles. Now, we're having a little bit of staff transfer situation. So, if we cut this or that, um people with an elementary license and then a middle school license and can the
elementary person can go up to sixth grade. So, um they're having some final negotiations between principles. They're going to make a recommendation to me. Um and that'll be done. I want that before Christmas. And then we're going to meet
again on January 7th as a principal group to finalize it and then with the director group uh I want to say the 9th my days could be off anyway early January before we meet with you guys. So this is kind of our final recommendations from the principles and
directors. We're going to have a discussion they'll be at the meetings too uh that meeting that work session meeting with you guys so we can ask questions and questions if we feel good about it that day when we leave before the board meeting. Great. If we don't, we can have a second one. Then we're
open before the next January meeting. So if we say, h, I don't feel comfortable. I think I have some more questions. That's fine. We get it. Uh, and then we can meet again. Uh, it's kind of that process that we're working through. Um, and so yeah, we'll see if I guess more
discussion for that then. Um, work session. And that's the work session. So it kind of segued right into that, I guess. So that's the January 12th with you guys again. Uh, is I'm sorry. 3:30 to 5:30 I think because it's going to be before our
board meeting. Um, Brooke, I know you're hiding behind the TV. Is that >> Yep. >> We have other issues with location again because of all of our activities going on. Is that here or is that down in the community room? >> I believe it's in the conference room,
but I will verify. >> In the high school conference room. >> Well, I have the community room. >> Oh, you do? Okay. Okay. We'll be done in the community room. our normal meeting space. Okay. Thank you. Appreciate that. Um questions for me.
No questions. All right. We'll go on to 7.1. This is uh to approve the regular meeting minutes of November 24th, 2025. Do I have a motion? >> Motion by Nicole. Do I have a second?
>> Second. Second by Laura. Any questions or discussion? Hearing none. All those in favor say I. >> I. >> I. Opposed. Motion carries. On to number eight. The consent agenda is to approve the bill for December 2025 in the amount
of >> $343,113.74. >> Thank you. And then to approve and file for audit the treasur's monthly budget report. Uh, approve the resignation of Alicia Davis, PAR professional, effective December 3rd, 2025. Approve
the resignation of Jennifer Communist, Food Service, effective December 3rd, 2025. Do I have a motion? Motion by Troy. Do I have a second? >> Second. >> Second by Britney. Any questions or discussion?
Hearing none, all those in favor say I. >> I. Oppos. Motion carries. On to number nine uh 9.1. This is to approve an extract check run on December 29th for fiscal year 2026 bill. Do I have a
motion? >> Motion by Nicole. Do I have a second? >> Second. >> Second by any questions or discussion? >> Just know this is just because we don't have our second board meeting. So we need to have that. >> Any other questions?
Hearing none. All those in favor say I. I vote. Motion carries. On to number 9.3. This is uh to approve the resolution establishing combined influences. >> 9.2. Oh, never mind. Let's go back to
9.2. We'll do things in order this time. This is a motion to certify um the levy in the amount of 5,130,452552 which is the maximum amount. So I have a
motion >> motion by Britney. Do I have a second? >> Second by Laura. Any questions or discussion? >> I'm assuming this is one of those even though we all understand that the number is incorrect and none of us love the
number we're just approving the fact that this is what it is. >> Yeah. Because earlier you remember we levied the match. So when you do that then this is what it is. >> Just clarifying for the public that this is the result of our previous action.
>> Correct. Yeah. Good point. Any other questions or discussion hearing? None. All those in favor say I. >> I. Oppos. Motion carries. Now on to 9.3. This is to approve the resolution establishing combined polling places. I
won't read the entire resolution, but we do this every year and it is a resolution that combines polling places um in three different locations. Delmental Church, the Glendon Community Center, and the Fel Community Center um based on various townships and cities.
Do I have a motion? >> Motion by Troy. Do we have a second? >> Second. >> Second by Nicole. Any questions or discussion? Hearing none, we'll do roll call. Troy. Hi. Nicole. Hi, >> Laura. Hi, >> David. Hi, Britney. Hi,
>> Angela. Hi. Resolution. On number 9.4. This is to approve the fiscal year 2025 audit as presented. Do I have a motion? >> Motion by Laura. Do I have a second? >> I'll second. >> Second by Angela. Any questions or
discussion? I'd just like to say thanks to Brian for coming and presenting. I was I thought he did a very nice job. Any other questions or discussion? Hearing none. All those in favor say I. I. >> I. opposed. Motion carries. On to number
9.5. This is to approve the non-certified contract for Ethan Labria PAR professional class 2 step one effective January 12th, 2026. Do I have a motion? >> Motion by Troy. Do I have a second? >> Second by Laura. Any questions or
discussion? Hearing none. All those in favor say I. >> I post. Motion carries on 9.6. This this is to approve the updates to the high school handbook and activity handbook and you saw those in an email. Um
about a week and a half. Do I have a motion? >> Motion by Lauren, second by written >> Angela. >> Angela the first. >> Okay, we'll go with Angela first. Uh Nicole can second.
Any questions or discussion? >> Has this been a huge issue with school? >> Um so the high school was with the attendance issue. Yeah. They just wanted to clean it up and it got to be excusing somebody not excusing somebody
instead of trying to pick favorites pick anything. We're going to take that red out of the mix and here's your number and it's clean. And so that's what their staff and Joe came to me and said, "Can we just bring this up?" I said, "Well, it's gonna have to go to the board again because we've already approved your handbook." So,
>> so now this is going to roll out to is it going to go out to like um parents and stuff too so that they're aware of the change? >> So, it'll go effective for a second semester. Yes. >> Can you remind me of what the major part of that was for someone? >> It was You guys correct me too because
it's been a while since I looked at it. I want to say it's 15 absences. It doesn't matter what they are. Obviously, if there's a medical condition, that's going to be different. >> Okay. >> Those would be excused presumably. But I shouldn't say that it's not a punitive
measure. This is like you you need to in order to pass class, you need to be there >> be. Yeah. And >> I'm sorry. I didn't have So, >> no, but that is right. It's 15. >> It's 15 is Yeah. And it was just to clean it up because what's excused,
what's not excused. But if you're gonna miss 15% of the time, >> yeah, it's kind of what it came down to be. Uh, and if you're not going to be here, whatever reason, how are we gonna how are you gonna get the material if you're not here? Basically, >> parents get notified after five days,
they get notified after 10 10 absences. >> So, there's some safeguards built in and they have a right to appeal. >> Yes. And they can do that. Yeah. And the other change to the handbook was something that um Katie had requested
>> for activities >> for activities. >> And that was the national thing. Yes. >> Because we didn't have funds. It's nowhere in in we don't have anything uh that says okay so and so made to nationals we pay for. Remember we had this with robotics and
then it was like oh wait they got to fund raise for it. She just wants to make sure people know ahead of time. She's had the conversation with the bait, so they know this that if people qualify, that's fantastic, but they're going to have to figure out a way to fund that through their team, through their group, through their
club or the community. Yeah. So, and and so she just wants to make that sure or make sure that everybody understands that because we also have some groups there there's no such thing as nationals, right? And so, it's like we're not going to split hairs and say, "Hey, that went well and this one won't." So she just wanted to clarify
that >> which I think is >> Do those clubs also have state? >> They do. >> So we would fund their state but we would not fund their national >> Yep. Because they're recognized at the state level and we do that just like with any activity. >> Yep. And then we just Yeah.
>> We stop at state. >> Yeah. And it's it's it's interesting when you go to nationals because they qualify. That's true. Uh, but it's kind of like a it's just run different. I'll just say it that way.
Any other questions or discussion? Hearing none. All those in favor say I. >> I. Post. Motion carries. On to 9.7. This is approved the non-certified contract for SE Sarah Helsa pair professional class 2 step two effective December 15,
2025. Do I have a motion? >> Motion by Laura. Second, >> second by Nicole. >> Any questions or discussion? >> Hearing none. All those in favor say I. I. >> I. >> I. Oppos. Motion carries. 9.8. This is
to prove the non-certified contract for Brandt Mson parrofessional class 2 step down effective January 5th, 2026. Do I have a motion? >> Move. >> Motion by Troy. Do I have a second? >> Second. >> Second by. Any questions or discussion?
Hearing none. All those in favor say I. >> I. opposed. Motion carries. 9.9. This is approve the non-certified contract for Tom Johnson par professional class 2 step 10 effective January 5th 2026. Do I have a motion? >> Motion by Laura. Do I have a second?
Second. >> Second by Troy. Any questions or discussion? Hearing none. All those in favor say I. >> I. Post. Motion carries. 10.1 board work session will be on Monday, January 12th,
2026 at 3:30 p.m. in the DGF community room. 10.2 the next board meeting will be Monday, January 12th, 2006 at 6 p.m. in the DGF community room here in Clinton. And 10.3, the policies committee meeting will follow the
schoolboard meeting on January 12th in the same side of community room. On to number 11. This is to uh adjourn the regular meeting of the DGF school board. Do I have a motion? >> Motion by Nicole. Second. Second by Tory. Any questions or discussion?
Hearing none. All those in favor say I. I. Oppos. Motion carries meeting is