Evening, and welcome to, well, Dover City Council meeting for June 9. We'll call this meeting to order and start with the pledge of allegiance. I wish I knew what I was doing. I pledge allegiance to the flag of The United States Of America and to the Republic for which it stands, elimination under God, indivisible, with liberty and justice for all. With that, we'll do roll call quickly around the horn, please. Peterson here. Bora here. Steighton here. Nash. And Olsen. With that, it moves us to number three. We have our agenda for approval.
I didn't see any additions or subtractions, so we should be good to go. I will entertain a motion. Motion. Oh, second. And a motion by Peterson and a second by Nash. All those in favor, say aye. Aye. Opposed? Motion carries. Brings us to number four, consent. Any questions, comments, concerns about consent? I will entertain a motion. So moved. Motion by Nash. Second. Second by Peterson. All those in favor, say aye. Aye. Opposed? Motion carries. With that, it does move us to number five, public comment. Peyton, has there been any formal request to speak before council this evening? Never seen.
Once again, encourage the public to participate in our process. We are guaranteed to make progress. With that, it does move us to number six, fire department. We have a no. This is just for consideration, so we don't have to no. Consideration. Pay request number 17. Here we go. Feel feel like it's getting closer. We're getting almost there. Right around the corner. Just give you a quick update on where we're at here, today. So, basically, we've been working on to got the building taken down. We got the subgrade prepped,
got the pond dug, got the sub storm sewers installed. So now we're working on grading parking lots. Weather permitting, we should have that wrapped up this week. Next week we'll work on curb and gutter, sidewalks, and pavements. And then we'll our plan is to have most of that done so that landscaping will take place right before the local day celebration, and we'll have it wrapped up and ready to go. In the main building, most of the punches items are complete. There's a couple of minor items, whether they're being requested or some things to fix up yet, but those are getting down there.
So that's where we're at. Our payout, looks like that matches my numbers. $274,608.29. Questions from counsel? Hearing no questions, I will entertain a motion for pay request number 17. Steichen, so moved. Motion by Steichen. Second. Second by Borah. All those in favor, say aye. Aye. Opposed? Motion carries. One down. How or next that one's down. How many to go? Should have I mean, we have one probably one more update, and then, you know, there'll be some minor ones that'll trickle in.
We kinda hold some payer ops until everybody's a 100% done and everything gets signed off on. So it might go another two or three months with payments, but I wouldn't see much more than that. Okay. Thank you. Yeah. Appreciate it. Did you want me to stick around for Yeah. You can hang up with there. But we are gonna go to 6 bravo resolution twenty five thirty three, accepting the donation for the Clay Wilkin or from, pardon me, from Clay Wilkin corn and soybean growers. Chief? Mister mayor, members of the council, we received, contact from Clay Wilkins Clay Wilkins corn grower corn and soybeans growers.
They wanted to donate a five gallon pail of what they call soy ful, which is a, environmentally friendly foam that, I have to let you know, is not NFPA right now, but they want us to try it out. And I said, sure. Send it over. We haven't got it yet. It's about $250, so it was a pretty good donation, but they're doing that to multiple fire departments to have them try it out. We'll try it out on a house burn or something like that and see how it foams up and those types of things. So it is replacing the PFAS forever chemical foams that we've used in the past,
and they're more moving towards more of an environmentally friendly, setup. Soybean oil is about as as environmentally friendly as you can get. So any questions? I'd be happy to answer them. I got one. Okay. How do you use that? You need a bucket. You have to throw it back. Bucket, and we have an inductor. And so the water passing past the inductor draws the foam into it. Oh, so the draw is liquid. Water and the Yeah. The fluid and foam. So there's air mixed into it, and it creates a foam. And my my chief, I was kinda thinking like a big bubble gun, and you kinda You could do that too if you wanted to. It's I haven't seen it.
I think it's pretty thin. I don't think it's as thick as regular foam, but I I just think that's I've again, interesting. The science behind it, the Yeah. The chemicals behind it and everything like that. And like you said, the the soybean, it's 100% natural. Like Yeah. Going green while you're putting out the fires. I love it. Can't be wrong. So I saw a demonstration at BigIron last year. It's pretty impressive, and it degrades. And yeah. Yeah. It's it's Yeah. It it's very environmentally friendly. And I haven't seen it foam. I haven't seen anything on it. So it'd be interesting for us to test it out That's okay. To see how it goes. Thank you very much, chief.
Yep. I will entertain a motion for resolution 2533 accepting the donation from Clay Wilkins, Corn and Soybean Growers. So A motion by Nash by Steichen. Second by Steichen. All those in favor, say aye. Aye. Opposed? Motion carries. With that, it does move us thank you, chief. It does move us, to Number 7, Community Center, 7 Alpha. We have a consideration for the contract with Gertz Construction, for construction management services for the Dilworth Community Center project. Here we go. Peyton? Absolutely. So this is more of a follow-up and formality from this time last month when council gave authorization for staff to begin negotiations
for the Centimeters services for the community center project awarded to GURPS construction. This contract pretty well mirrors that of the one that we had for a fire hall project. And if Dan would just provide just a little update on how the, how the financial side of the percentage fee based works, if if you wouldn't mind. It's basically just based on total cost of construction. I can't remember the number. I think it's 6 and a half. 6 and a half. Yeah. So it's that's the lump sum fee based on it's not a monthly fee. It's just six and a half percent of construction costs.
Questions for Dan? It's a little bit simpler than the fire station where it was more of a monthly billing per month. So I think it works out as a better for both sides. I appreciate that because it gives us some flexibility in terms of I can ask you all kinds of scenarios Yeah. And we're not running up the bill Right. Unless we add square footage. Yep. Which you're allowed to do. Yeah. There there is some truth to that. No. And and, again, and I I do wanna say, you know, thanks to that meeting that we're at, three weeks ago or whatever as we're going through all those scenarios and looking at
the square footage and how to Yeah. It's dynamic. So answering my questions, I know it becomes Yeah. We're happy to do that. You know, that's what we're here for. So, and, you know, I know that architects are working diligently on getting a program put together that will meet the needs of everybody. And hopefully, we can get rolling. Once they have a program, we'll get started on an estimate so that we can start dialing the cost of the building and keep it in budget. Any other questions for Dan? Thanks again, Dan. Yeah. You bet. We look forward to, you know, continuing our work and relationship. Awesome. So with that, I will entertain a motion for the contract with Gertz Construction.
So moved. A motion by Nash. Second. Second by Borra. All those in favor, say aye. Aye. Opposed? Motion carries. Thanks. Have a good night. With that, it does move us to number eight and eight alpha. We have resolution 2,525, approving the state of Minnesota joint powers agreement with the city of Dilworth on behalf of the city attorney and the police department. Chief? Alright. Mister mayor, council members, we are looking at a JPA to so we can do our job. Basically, this gives us access to, the national crime computer, CJDN. Anytime you see us on our, squad computers go on the beep boop boop stuff, not a technical term,
but anytime we're running any kind of license plates or anything else, names, that's how we get our information back. It has to be a secured line, so we have to enter the joint powers agreement to access. Basically, we need this to do our job. Any questions for the chief? I'm not gonna ask him to define onomatopoeia. I'm not It's stuff we need. Stuff we need, I understand, chief. Hearing no questions, I will entertain a motion for resolution twenty five twenty five. Motion to approve. Motion by Nash. Second. Second by Peterson. All those in favor, say aye. Aye. Opposed? Motion carried. Thanks, Steve. Thank you. With that,
it does move us to number nine, planning and engineering. Nine Alpha is the final plat of Eastview eleventh edition, the replat of Block 3, Block 1, Eastview sixth edition, parcel ID 52.111Dot0030, and that's really detailed. Peyton? Absolutely. Thank you, mayor and members of the council. So before you this evening is the most simple plat that you will review while you're working here, And this is, the final plat of Eastview eleventh edition. So as you know, there's another building that is going up currently out in the Rail District when Lance
is here, and he can come up and give a brief update in just a moment if if he so chooses just to give you an idea of where that project stands. But as far as the plat goes itself, there isn't much change from the last go around. Again, here's the subject property right off of Fourteenth Street. And the plat itself, there are some minor adjustments that were made, some of the recommendation on the plat that you don't see as far as, like, signature blocks and a few other title pieces that the attorney works on. But we did get it, included with this plat,
the or or the revised the final plat here, you know, showing a utility easement all the way around. We generally like to see that on all of our projects. This one is meeting all subdivision requirements. Please take note of the access agreement that you have going in right here. It does stop just short of Fourteenth Street since access will not be coming off of Fourteenth Street. The intent, obviously, at this point is to get this lot developed, and, then this will be reserved for a future phase. But with that said,
the the the plat the final plat approval passed with a unanimous by unanimous vote and here it's to the city council for their final consideration. After this, it will, you know, we'll sign off on the plat. All parties will sign off and execute the plat, and then it'll be taken to be recorded. And there you go. New new property. Questions for Peyton? And, again, Lance is here to answer any questions or if you'd like to give just a quick update on how the construction's going. Just a a point of procedure.
Right? This isn't a public hearing? Correct. K. So I'll make sure that we're Just a quick question on that access. Is that intended for, like, a parking lot at some point later? Or Sure. So I'm just gonna point. Because, you know, the parking is set up on the backside of these on the on the buildings north of here. When when we enter on First Avenue and head up Fifteenth, it's quite obvious we weren't gonna be able to access those parking lots for a second entrance from down here. So we we had to basically split this lot, get farther far another way from this intersection so that we could have people enter
that back parking lot and this back parking lot, you know, it's right across from Mercantile. Otherwise, it's too close. So we always knew we were gonna have to split this into two lots. And chances are you weren't gonna have a building that long anyway. But this gives us a a drive lane to the back of the property, and it has a parking lot in the back. And it's a good place to split the lot. We, we decided last fall that we were just about out of inventory. In fact, we signed a lease today for the end space on Dilworth Mercantile, so we'll have a floral shop going in there,
by September. And then, this we needed some more inventory of lease spaces. So nothing concrete that I can talk about there yet, but a little bit of interest. So we'll just keep plugging away. So Any other questions for Alex? Anything like Peyton said in the presentation we went through during planning, thoroughly vetted by Planning Commission. Great questions, great, responses from Lance. It's going to be exciting, continuing to grow. I have one last question. Go ahead. What are you going to name the third building? This building is the Milton. The Milton. Yeah. And that's, That's appropriate. I love it. I can see his dad's That's perfect.
I absolutely love it. And they will face there will actually be a couple storefronts facing south and then one facing east. So it's designed to be over three or four spaces, but there'll there'll be the front of the building well, there's two fronts, which one facing south and one. So if you look at the profile that's out there now, you'll see that the elevation raises up in the front. It also raises up in the east. So This works better. There'll be, diagonal parking on the south side here like this, parking on the north, and then also diagonal parking coming in on Fifteenth.
So that will be starting on that parking. Should be a good space for somebody. Any other questions? And, All right. So with that, there are no further questions. I will entertain the motion for the final plat. So moved. I have a motion by Borra. Second. And a second by Nash. All those in favor, say aye. Aye. Opposed? Motion carries. Thank you very much. And I really, really like and appreciate the name. That's outstanding. That's good stuff. Thank you. With that, it does move us to nine Bravo discussion and consideration of the carbon reduction program funding. Thank you, Mayor and members of the council.
Hopefully, I can work my way through this here, and the staff report provided a little bit of context with it. So we were awarded a $100,000 in CRP funds not long ago via the whole metro what I call, like, the metro COG process, federal dollars. And that was to be applied towards our shared use project, shared use path project and bridge along County Road 9 between Third Avenue Northwest and Fourth Avenue Northwest.
The total project cost is around $600,000 We were tying this to our Safe Routes to school grant application that we filed for several $100,000. And the thought process was if we were to receive those monies, that would allow us some flexibility to do this project and reallocate around some funding. When we were going through the prioritization process with the City of Moorhead, Clay County, and Metro COG,
which all has to be voted upon, the idea was that these funds would be the 100 if if we didn't wanna proceed forward with the project, these funds would be reallocated to the city of Moorhead for an improvement they were making along Fortieth Avenue South. So it's it's pretty easy, right, thus far. Well, recently, Morehead made the determination that they're no longer pursuing the federal funding for the Fortieth Avenue South project,
and now they're redirecting. They already had some federal dollars going towards that Fortieth Avenue project and STBG dollars. However, they would now like to reallocate those funds to the Bluestem Bridge project, which is just a pedestrian bridge project that will cross over the Red River, by Bluestem. It's a joint project between them and the city of Fargo. Where it gets a little complicated is that since there was already a prioritization set forth going back about five,
six months ago between us, technically speaking, those funds become eligible again. You can't just arbitrarily say, I wanna reapportion my monies to go to a different project. It has to go through this prioritization schedule there. So that $100,000 that we have, we can't just say, okay. Now it gets applied towards the Bluestem project, just like they can't say their SVG dollars are gonna be going towards the Bluestem project. Yes. So so with that reallocation, so can we reallocate the $100,000
into a different project for us? So it's that project okay. Thank you. Correct. Thank you. Yeah. Yeah. Those at home, I was nodding my head no. I I just have a fist on the screen. Right. And But no. No. You're absolutely correct. So and and the thing that makes this very complicated is that to get the federal process going, it's time consuming. And you can't just, on a dime, say we're, you know, gonna now have a federal project for this. So let's say our sidewalk projects, we are looking to do some improvements with all of our area sidewalks in town.
You can do that. However, that makes the entire project subject to the entire federal program. So you have to do environmental for the entire, for the entire area in which we're designating, not just the area that you're spending these $100,000 on. So, anyways, so we have multiple options here. We can proceed with the project. So we use the CRP funds, which means the remaining balance would come from our levy plus reserves. Now with that in mind, that would most likely mean that any road improvement dollars that we're doing for next
year, unless you take it all out of reserves. So, I mean, there's other creativities that we could do with this. Those funds would pretty much all be going towards this knowing that we also have other projects that we maybe like to be doing. You know, we can retain the CRP funds and attempt to recapture the the l available STBG dollars. And what that means is if we say we don't want these funds, these are all going back into this big pot of money that we can apply for and still say or the SDBG dollars would be going back into this pot.
We could say, hey. We would like $300,000 or $400,000, and the group collectively would vote on that. So that means that would be a reduction in what the city of Morehead would be receiving currently for their Fortieth Avenue, soon to be Bluestem project, or we you just release them and allow relocate reallocation, which would likely go to Morehead. Where just from a I don't know if it's an ethical standpoint, but just when we were going through the prioritization process,
you know, we negotiated this in good faith that if we did not get the money, it would go towards Morehead. Whether it was going towards Fortieth Avenue or or whatever that may be, they were just calling the shots that time saying we'd like it to go because we're doing this other project. We we just throw it towards it. So, you know, that's sort of my that's more from my perspective. How I'm coming from it is that we didn't really care where those monies were going as long as they were going to be used. However, it it does.
It changes the entire dynamics. If we feel that we want to go after additional funds, we could go in and make our pitch at a meeting and say, hey. We should be eligible to receive some these other federal dollars. And then that, we could couple with our CRP funds to maybe make this project a go. Metro COG is looking for some direction with this, how we think we're going to go because we're soon gonna have to have another
reprioritization meeting, not just for us, but for some things going on on the North Dakota side. There's a committee that meets that decides the fate of both states' projects, and they're the ones who ultimately make that determination and recommend approval the to the Policy Board. So with that in mind, there may be some clarification that I can hopefully provide for you if, if you need any with this. Again, the engineer's estimate for the project, dollars 600,000, might be a little high. Andrew did that intentionally, to make sure we were covering all of our bases.
But we felt like with, you know, everything that would go on with that project, there's a lot of, obviously, a ditch work. Gotta put in a pedestrian bridge over Ditch 50. But, also, there's quite a bit of other ditch work that you have to do with pipe encapsulation and, some grading that would go on as well that makes the project even more costly even though it's a relatively short run right there. Also, knowing I know it's a very high priority project. Right? You know, there's always people on County Road 9 on the shoulder there, moving along. The county engineer is seeing so next year in 2026,
County Road 9 is set to be mill and overlay, so we can be doing a little revamping of the roadway. I did speak with the county engineer about the possibility of at least striping it through there to have some level of designation. He's checking to see if it's possible. Didn't sound very promising because those are dropped shoulders there along County Road 9, and he is not certain that it would fly and also not certain it would fly with their state with the state aid process.
But that is something that, at least, we did check on in that respect. But open to field any questions and hopefully provide some clarity with this because I know it is a little complicated and lots of moving pieces with this. Questions from counsel? Julie? So how much was Morehead's, potential allocations through the STBG funds. Like, was it I know. Yeah. I'm wanting to and I would have to double I'll I'll just have to double check to make sure. Maybe I can pull it up here while we're working through things. I'm wanting to say a little over a million dollars.
That number's in the back of my mind right now, but let me double check that while we're That that's okay. I'm just kinda thinking scale again because I'm just I don't know what project they had up and what the Bluestem is. Obviously, the Bluestem is probably gonna be a more expensive project, which is why they're pulling it from the one to the other, which also is probably getting North Dakota funds for the other side of it. Yeah. And so the the reason why they're reallocating their funds is that they were semi confident they were gonna be getting some earmarked dollars from the federal government,
and, that is no longer happening. Julie? Okay. And so since it's along County Road, is I mean, again, I'm kinda thinking it's kind of a a city county project in some ways. Right? So whether or not you know, I don't know again how it was allocated and how much everyone's getting. I mean, we try to make it fair when we're, like, giving up those, you know, STBG funds and the carbon reduction ones as well. And then, of course, because some of these can also use the STBG BG funds. So I think as long as we're eligible for it,
it seems like it would be worth the ask because otherwise, it seems like a big reach. Right? If we have other projects we'd rather focus on. But couple other thoughts. Like, if it's not safe if they don't wanna stray because of the soft shoulders, is it safe to put paths there? It would it's gonna be pulled back quite a bit from the roadway, and that's all gonna be filled in. So right now, it's roadway, got a little bit of a shoulder that kinda drops off, then it goes right into a ditch. If I understand correctly,
that ditch would no longer exist. And when I'm saying ditch, I'm saying the part that's running north, south, east, west, obviously, would be there. The county So that's county did not Buffalo, watershed or not watershed. What is that? Buffalo or or watershed. Yeah. Yeah. The people that we pay our ditch taxes. Correct. Because I was wondering if there's any advantage to them if we were to do the project. And Yeah. And so I talked to the county about doing this as well, and I don't get the sense they have much interest in this. A big reason is that,
sort of like how I was describing earlier with the whole federal programming, you know, once you open yourself up to doing a portion of this project with federal dollars, so when else we're putting a pedestrian bridge, that opens up the entire project that they're doing next year along County Road 9. So they have to do environmental all the way from Highway 10 all the way up to Fifteenth Avenue, I believe, is where they're going with it. And it's for a $100,000, it's not worth them doing it. And and that's my question and more so to counsel. I mean,
because we're ultimately chasing a $100,000, but we're gonna have to spend another $500,000 And to me, that seems like I don't know. For that project, I think I could spend $500,000 on other road projects in town, first and foremost. And that's the that's when I was reading through this and looking through this, it's like it's it's a half million dollars, and and what is our number one priority with a half million dollars? If you had it for roads or whatever specifically, what would we be doing? And I don't know if it'd be a pedestrian bridge right now. I I just don't. I I like the idea.
We need we need the connection from east to west, but I'm gonna because I have the same notes, Julie. It's a county road county participation. We know where that went. Thank you, Peyton. But, you know, can we pursue this down down the road to look at a real a partnership between the county, between the watershed, the district, or dish district, not easy to say, and and see where we can see where it can take us? I mean, if it's if it's the difference of a $100,000, I guess I'm of the mindset that it's not we can we can move it.
And if we can almost guarantee that the money would could be utilized by our neighbor Mhmm. And not put back into the pot and reallocate it elsewhere, That's kind of where my head's at. Like I said, if I have to raise that if we have to raise taxes for $500,000 I'd want to be spread out through some asphalt if possible. Yes. And we looked at other possibilities. One thing that we talked and I had Paul. Paul's with with MetroCog. He kinda oversees this side of thing. We looked at trying to reallocate the funds to 30 Fourth Street since we know that's already going through the 30 Fourth Street project right now.
And at least we know everything's covered there, but it has to be spent in that physical federal year of '26. And we're not gonna be needing that since that's gonna be a '25 project there. So it cannot be just shifted over to another project. So we're we're trying to think as creatively as possible about how we could retain the dollars there, and we just couldn't figure out a way to do it. The the project has to be a '26 project? Yep. The bill can't be a, couldn't they? Can they just charge us for the hydro seating in the spring of twenty six?
No. I appreciate the creativity, Bill. And I'm gonna say that, like, I I'm more interested into preserving our existing infrastructure than I am building a pedestrian bridge with a two hundred six hundred thousand dollars right now. Can I ask one more question? Julie. Peyton, the Safe Routes to School grant app request was for the remainder? Or No. We we have to have a match. Right? No. Actually, for this one, you didn't. Oh. We were matching a little bit. So the Safe Routes to School one, this is it was fully a state program, not a federal program, which in the federal is when you normally see a fifty fifty grant for Mhmm.
The Safe Routes to School project. This one was just a historical area of town or downtown where we just did our milling overlays recently, and that was going to cover the cost of I think I believe that was for new sidewalks that we would be putting in, and then the city was gonna cover the rehabilitation of the sidewalks at that point. But much less stringent requirements were going along with that. And that would have allowed us to just be creative with our funding at that
point and would have allowed us to shift over some monies to this other project Depending upon what we got back, if we didn't feel like we are gonna receive enough in the state funding, then we probably would be having this conversation again. Unfortunately, we didn't score well. Yeah. Well, and my question was how much we had thought was going to be covered of the six this part of the project, the 600,000 we're talking about. Yep. How much would have been covered with the Safe Routes to school had we received it? Because I'm like, what's the ask?
Like, if we were already gonna cover 400,000 or 3 yeah. You know, if we're just talking the difference of a 100,000 more. But Yeah. I believe I can't remember what the grant amount was that we put in. I wanna say, like, 6 or $700,000 that we were For the whole? Yes. So for Yeah. So, I mean, there's still gonna be a a burden the city was gonna be carrying Yeah. With this. So, really, the and and so, really, it just comes down to if the city is wanting and not that we have to make the that whole determination right now.
But I I get the sense some of our prioritization going forward from here from a strategic standpoint is be rehabilitating and taking care of our sidewalks in the older part of town. That was gonna allow us to do that on a more, you know, expedited schedule, and then the city would be, you know, fronting the difference in whatever, this other project would be right there. So now it's like, well, if you don't do that, it's putting off this, the downtown portion, another year. Yeah. And, again, my thing is I don't know what our comfort level is of what we would
wanna pay again. Because if we were to ask for extra STBG funding, what would our ask be to be something that we, as the city, would be comfortable going with that project before something else? And and and to kind of buffer that point, it's really if we were going back to the drawing board, going back to the prioritization schedule and making an a pitch, I think the way we would attack it would be, hey. We know we have a $100,000. We know we have a $600,000 project. If we were asking for $300,000
of this, so we're we know we're still making up the difference there. What is our comfort level if we wanted to go that route? Again, the only kicker with it all is, as I understand, Moorhead fills that that's a bet whatever that number was, again, I'm still trying to find it. I think it was just a little over a million dollars, because that's what our SDBG funding is, for 15. But that's pretty well going to cover the difference and what their federal ask from the senator from the
earmark spending was gonna be. And I think they feel pretty confident that that will fill that gap and be able to complete their project. So, you know, again, we I don't even know if they're gonna need the $100,000. You know, but I I do have a few reservation some reservations. I'll do whatever. But I do have a few reservations saying we kinda negotiate this in good faith and then say, hey. Since you're not doing this now, the good faith part's off the table, maybe. I don't know. It depends on how you look at it. And we're going to go after $200,000 or $300,000
of these funds now. Right. Because if we ask if counsel is comfortable with the fiftyfifty, right, and they give us $300,000 and we pay three the extra 200,000 is going to come out of like Morehead's share, right, that Correct. And so it's not like I mean, so and again, how it's negotiated, this is our slice of the pie. This is what right? And so to ask for more would be taking it from from Morehead. Correct. Even though they technically do not have it applied towards the project, it would be our position to support that if that's what they were going to do.
Again, we didn't care where the funds were going to. We wanted to make sure someone was getting them. We had first dibs at it. Yeah. And then since we didn't get the grant, that time, we were gonna turn it over, release it to them. But, you know, this just changes it up a little bit there. So I and, personally, I don't think it's worth it. And, sadly and I don't even know if they're gonna be able to use the $100,000. I don't know if it's worth trying to I I don't think it's worth upsetting a neighbor over it. And, additionally, we made a slew of this $100,000 because I don't know if they're even gonna use it because they,
hopefully, will be able to cover everything with this with these other funds. So with that, where does the money go if it's not utilized? Let's say, if it's not utilized, does it go back into the pot to be reallocated again next year? That's it. So where does it go if it's not used? It's possible the STBG funds could be reallocated back to something else and the carbon reduction funds could be Right. So some of them, like STBG funds, can be used differently than how the carbon reduction funds can be used. But As I understand, the CRP funds would just go away.
They would be returned to central office, and that would be the extent of it. I'm not sure how the STBG dollars say if they don't use $100,000 of it or whatever. I'm not sure what happens. I assume those get returned as well, and they go back into somewhere that we probably never see again. It's not like it gets carried over to the twenty eighth program. Right. And and, frankly, we're very we don't even know if the program is going to exist now with just some changes that are being made at the federal level. This might be the last year for the carbon reduction program.
I'm still in the mindset that I'm not excited to spend $500,000 to get one. That's the fifty-fifty match that we're used accustomed to is like I'm okay with that. That I'm okay if we have to hold on to this project for a better funding opportunity than spending $500,000 on that project right now. And I don't know what else counsel thinks. That's kind of where I stand. I agree with you, Chad. I think we can release the funds back to them, especially with the narrative that you kinda spelled out.
Yeah. Maybe advise us a little good faith with them, you know, not that we need it, but, and then just try to roll this project into something maybe a little larger with the mill and overlay. Yeah. I mean, do is that is that where we get shot? It really is. And so you can we could almost, like, bid it, like, as an alternate, you know, if you're doing another project. Because we've done that before. And, you know, you get better prices that way as well from and also help from a bonding perspective, right, when you're doing a larger scale project, and you could add this in. It's already been somewhat designed already.
And, yeah, you could throw this in as part of a larger project and have this in as an alternate. We could decide at that time, how you wanna do it. Because I do know it is a even though we haven't ranked it, internally, it's a high priority Yeah. For obvious reasons right there. It yep. The idea is Necessary. Is sound. It's the timing right now, I think. Yep. Any thoughts, comments, questions, comments, concerns? So, counsel, are we okay with moving forward and allowing Peyton to what's the term we use? Yeah. My intent is to tell him that we're Reallocate the funds or Yep. They'll go back into the prioritization process,
and we'll support their efforts to use it, to use the funds. Yeah. Supporting Morehead's efforts? Yes. Okay. I think that's a good way to go because being we didn't get that safe route to school, I mean, this is a huge hit if we have to Yep. Take it all, take it on ourselves, essentially, and it wasn't planned that way. And I mean, I go along there every day, so I do know the importance of it being built. I mean, no question about that. It really wasn't didn't work out in our favor this for the funding.
So I think you're on the right track to pass on this. And Moorhead has been yes, it's good neighborly relations. They've been good neighbors and have given us I'm saying, given us money. But we've been good to work as far as working together with one another and benefited from our 30 Fourth Street project, getting the better end of that deal, I will say. So, yeah, this would just go back and return, and we'll see where it goes. Hopefully, they can use the funds. In in addition to that, they may be able to they they would have more flexibility as well there because
there are certain pro there are certain things that they would have flexibility with as far as, other projects that they can maybe apply this towards. We just hate to see the money get lost. So if anyone's gonna we hope one of us can use it. So we'll we'll see if we can get it figured out. Alright. You have enough direction, Peyton? I do. Alright. Thank you. With that, it moves us to number 10. And ten alpha is naming rights to city owned parks, facilities, land, etcetera. Peyton? Thank you, mayor and members of the council. So semi frequently, I wanna say a lot of requests,
but we do take phone calls on, you know, various occasions about naming, rights, maybe at a city park. So someone wants to put in a bench in memory of someone or wants to do another noble type calls. We fill those questions quite often. We have no clear formal policy or, I guess, our policy, technically, is we don't allow it right now since we don't have a policy on it. And the reason why I'm bringing this to the city council is just to make
you aware that other community some other communities do have policies. I think I included a couple of those in. And, this can span a wide range from naming of a tree up to maybe a large commitment for a facility. Let's say you're doing some of the community center, and you had a big donor that was doing something to have a naming right. But I wanted to bring this to the council to see if there's any need or desire, parameters by which a policy
should be developed, what should be included, not included within the policy. And from our position, our our, you know, our dilemma with it all is that oftentimes, it's an individual or a group that wants to do something that's very noble and, you know, we wanna support that to the best of our abilities. But what where we have concerns is that we also know long term people come and go, people move on, then all of a sudden you have something that's not properly cared for that was supposed to be this group's endeavor.
It falls back on us. We do not, the city does not want to seem insensitive to a cause or any type of memorial that's going in at a location. So that's why I wanted to have this discussion with the city council and see if there's a policy it would like to see drafted or, you know, just somewhat give some parameters of a policy that I can develop. I mean, I'm not against naming things. But again, like, say not only that, but views on things or things come to light later in life,
and now we've named something after someone and may not be appropriate or something. And I that's some of my concern or some people think it's a noble reason to name something and, like, there may be disagreement. And so in in the policies, I just wanna make sure, and I I think some of this language from other cities talking about at least this amount for you know, or this percent of the funding for it, but I wanna still leave it at our discretion of whether or not just because
you put 50% in or 60% or whatever we decide that level is, that we still are okay with it as well. You know? I I don't feel like just because you bought something, now we have to put it there. Just because you bought a park bench, but it may not fit the aesthetics of the park, you know, that now we're I don't want the language to be that because we allow it now, it must go. That would be my concern. Other thoughts? I agree with Julie. I think we need to make sure that there's safeguards in place so that if
we do need to make some decisions with with how things look in the future that we have the ability to do that. I mean, is it is it when from your experience, is it mostly monetary or it's physical items they wanna bring a bench to the park and then put someone something even more expensive that they're willing to maintain for the time being. That they're and so, like, that's it would seem to me like you'd almost have to it would just have to be a gift to the city.
Right? Like and then it would be on us to maintain it. Otherwise, how can we how's Mike and the guys supposed to know that, you know, John Doe is and his family are out taking care of the birch tree they bought. There's a lot to unpack in there. Churches always run into this problem. Everybody has a memorial. Everybody wants and it doesn't fit in with the church's scheme and, you know, church's plan, and some where the family thinks is appropriate. Really is not quite appropriate.
I mean, those things probably don't need ongoing care. But, I mean, if and people like benches, obviously, but it's gonna go from one thing to the next. And you'd almost have to have something you can create policy guidelines, but there's always twists and turns to it. I mean, if it's industry pair and the tree breaks off or whatever, there's always gonna be some family member upset. And I agree with Julie. Naming something after a person is always dangerous. We've seen that in Fargo hugely.
And it's happened all over the country. So then it gets to be a big problem because, you know you know, a hundred years ago, it was fine. Now it represents things we don't wanna even be associated with. So it's a I would say it's kind of a slippery slope if you're not very, very careful on how you organize it, implement it, and proceed with it. So I mean, it's it's great ideas. People have the best intentions, at the time, but, things do change over time. Kevin? I'd say if we are gonna go down the naming avenue,
I think that it needs to be written in there that the city does have final discretion and the ability to to rename, you know, at any time. Yeah. If something goes haywire or overnight. Understood. Kind of reading that we're very hesitant to do this. We're very hesitant to go down, like and and from my vantage, I don't wanna see it happen. But when it comes to parks and things like that, I I think it's problematic. As we're as we're transforming Delworth into a you know, we're adding amenities and stuff,
I wouldn't be, you know, nest I'm not opposed to the naming rights of the athletic component to the community center. I would put Scheels Athletic Center on the side of that in a heartbeat. But I think that's naming rights to a facility, and I don't know if that's different. And I would I would definitely want to tie that. Obviously, that would be tied right into some significant monetary contribution. You want your name on a building, it it's gonna cost. You want your name in a room, it's gonna cost. There's also an end result.
Yeah. Right. And and there could be an end site, you know, and and they it could sunset. You get it for ten years, fifteen years, or whatever. But in terms of, like, renaming Whistle Stop Park or creating you know, are we gonna what are we gonna rename the big or what are we gonna name the the the park, when it comes into fruition on the North Side? I think that's a community decision on something that that really, you know, fits with what we're doing and the what is, you know, the, I don't know, the the feeling or the attitude of the park itself, not necessarily, you know,
the person who may have donated some land or whatever the case may be. I don't wanna like, we we had this conversation not too or actually a while ago about our swimming pool, and do we rename our swimming pool after a former lifeguard and things like that. We just and the decision was no. Right? And because it's problematic. I guess, from my perspective, if we're gonna look at policy when it comes to naming, I would really like a focus on, the name recognition for facilities, you know, and and that really and you see that all over the place, whether it's a a basketball court or a hockey rink or whatever the case may
be, baseball field. Someone if there's a a significantly a significant donor, you know, it has their name attached to it. I think that's that has some merit. Julie? So I'm gonna go back to the smaller things. This is where I think probably more people wanna make small, like, contribution. Like, let's say we're putting in a huge park and we have this much funds and someone's like, it would really be great if you also had a picnic table. Like, is there a way and they wanted to donate that. Now we acknowledge it at city council meeting, but people coming to the park wouldn't know.
Like, could a policy be written, we will acknowledge your donation for five years with a plaque or something. You know, like, is there a way to acknowledge? I don't know if we wanna go that route. I'm just saying I know sometimes people you know, and it's not to be, like, in memory forever. We're not naming the park this, but with you could have something with, like, purchase with the funds from. Yeah. There's if you look at the the Veterans Park in Detroit Lakes as you go down Highway 10, there are benches there. And you remember starting to re we were right. It has his name on it,
and I contributed to to that. And I think, you know, if we had, like, pen benches or picnic tables, you know, and the lines did a good job with the shelter at the old community center and it had you know, there's there's ways to do it. Like we said, we just could be very, very careful. Yeah. I don't wanna make it a naming thing, but I feel like there's still ways I'm sorry to interrupt. Go ahead. Go ahead. Go ahead. To, like, acknowledge something if we had something major like that. I don't wanna say we're not willing to acknowledge when people do something wonderful for the city Absolutely.
But not maybe to the extent of naming rights. So Kevin? I just today's point earlier too, how churches run into it. I mean, I've seen it firsthand that we had six organs. Or, you know, like, what are you gonna do with everybody's got a piano in the basement that, you know so it's like, I get, like, I I I get it. I just it's gotta be, like, ironclad and people have to be okay with getting their feelings hurt a little bit because, I mean, maybe we don't need 30 picnic tables,
you know? Like, I don't know. Mister Stecken? I often see plaques on shelters, gazebos, benches when I travel all over, but may it might have the family name or or if they got bricks that they've you can donate so much, put a name on a brick or whatever. So that's but that's just a small one part, but it still gotta fit into the scheme. I mean, if it's, you know, there's definite appropriate things. There's things that we might not feel is appropriate. So we definitely have to have the power to,
you know, approve or not approve even though I mean, you can't come up with every scenario possible in a in a guideline. But, I mean, they can always I mean, they they want something physical and tangible they could go to and say this is but, like, I mean, money is always the easy way, but they like tangible things that they could touch and see and sit on or if that's the case. Anything else? Does that give you enough direction? At least to get started so we can see some, like, some model policy or some general ideas, were we vague enough to give you enough room to at least work and struggle
over the next couple of weeks? Sounds like we need a policy. It's what that means, I don't know. But I can come up with a few ideas, though, based upon our conversation from today. Yeah. I mean because the the recognition and an acknowledgment of the contributions of the city of Delworth needs to be identified and be given thanks. And it's a you you know, it's a larger discussion. I mean, obviously, it's naming rights or something, but it also gets back to the maintenance of some of these. Now some things are just a straight donation Right.
To the city, basically, and they wanna put a little sign or placard there next to it, and that's one side of it. The other side is if they're doing some type of endeavor that's gonna require an ongoing maintenance to it. That's where it really gets complicated. You know, we wanna designate this little apple orchard area that we're creating over here, you know, in memory of someone or then next thing you know, the person's moved and then they're, like, why isn't the city keeping up with their parks out there? Mhmm. And that's where it becomes. Yeah.
Alright. You said pay? Oh, yeah. So with that, it does move us to number 11. We have resolution twenty five thirty four accepting the donation from the Dillard Lions Club for Loco Days. Peyton? That's me. And thank you, mister mayor. The Lions Club is awesome. They came through yet again with the sizable donation as entailed in your resolution 2534, and we are very gracious for their contribution, and they are a mainstay at the local days festivities and look forward to putting
their funds to good use. Questions? I will make or I will entertain and I will make, the motion to accept the donation from the Lions Club as an example of their continued and ongoing support not only of Local Days but of our community. Mhmm. Second. Third. I got a second by Nash and a third by Peterson. So with that, all those in favor, say aye. Aye. Opposed? Motion carries. That does move us to number 12. Council members' concerns, go ahead and get the updates. Round the horn. Thanks again to the Lions. Local days is six weeks away. So the I think the mailers we should be seeing shortly here.
Yep. Anything I'm missing? I think that's all I got tonight. Yeah. Thank you. Southside social on Wednesday night, so I hope everybody can come out and see things at Cottonwood, see what's going on out there. It should be a fun night. So if you guys are available, come on out. That's it. Mister Steffen? Yeah. I, was able to show off our new fire hall to a firefighter from South Dakota that was in town, relative, very impressed of what he saw. I mean, extremely impressed. I mean, chief pain isn't here to hear everything about this.
But, you know, when you start explaining what this is for and what this will be used for, the potential for this use, Yeah. It yeah. He was he was very impressed on what we accomplished as, you know, a smaller a smaller city. So, so it's fun to talk about things we've made, work, not are doing, but as a city. It it's it's fun to show off what we have and explain what it is we have and how it's used.
And so that was that was fun. I'm not really part of the longest table event, but vice mayor Nash and I have been involved over the years. But it's planned again for September 18 at Trinity Lutheran Moorhead. If they can get the funding, for it, they still need a little bit more money to pull this off. I think vice mayor Nash will agree that, if anybody has a chance to go to it, it's what do you see? It's worth it. Right? Mhmm. Yeah. It's worth it. I developed some friendships from that,
over the year from being there in the past. So, so anyway, it's available, I think it's on a Wednesday or Thursday of of a school week that in September. So so keep that in mind, September 18. I imagine there'll be more about it coming out, Next week is a federal holiday, Juneteenth. So I usually do something on Juneteenth. I'm not exactly sure what's going on in Fargo Moorhead this year, but I usually go to some event and, it's, it's interesting to see what they put on and how they present and the different
foods or fashions or events or dances or whatever it is that they put on. But I think it's important not to forget about it. It I mean, you know, it's yeah. I think everybody probably knows the I have to write this article for our our our our, work magazine, so I've been researching it. So for those that don't know, it, Galveston, Texas in 1865 was when the last enslaved people were, notified. They were no longer slaves.
So even though they were granted freedom, it's it's taken generations and it will take generations in the future to get back to where they should have been and, the problems that came about and and the contributions they made to this country. So if you see something coming up on June for the Juneteenth celebration, take it in. Be a part of it. I think you'll feel it's well worth it. So, other than that, that's where I'm gonna end. Alright. Thank you, mister Steichen. Julie. Okay. So our officers are now qualified with their Glock red dots,
so that's good. And, officer Monahan and sergeant Dan Hoffer, at the FBI getting certified in to become firearms instructors, so we can do that training here then. And lunch with a cop was so successful, they ran out of food and had to get more. So it's quite a program that's growing. So that's just an update. And then, community huddle. You and. So I don't know if you have updates on that you you can share, but I will just note that. And other than that, just ongoing meetings and some other items going on. So good to go.
Thank you. Thank you. On July 10, that will be our next public input opportunity for the community center project. I want to make note of that for everyone. Our labor negotiation team has had their first round of meetings, having another set this week. Really excited that we're able to kick off that process as early as we have this year. I think it's going to be beneficial from a budgeting standpoint. So we appreciate everyone that's involved with it.
Anything else, Peyton? No, sir. All right. So with that, I will touch on the community huddle real quick, mainly because I wanna give a shout out to, yes, chief Rosson, who was there kinda leading the way, leading our table. Great community connection, just watching him in action. But also, to Crystal Jamerson, resident of the door on our planning commission. She was, and she was in charge. And she was in her element, and she was amazing. A great opportunity to watch nongovernmental organizations, serve their communities. I mean, whether it's, childcare, employment opportunities, food bank, hygiene bank, all these things. And to have the everyone coming together,
over at MSUM and the Christiansen Alumni Center or whatever, it was it was absolutely absolutely amazing. So, again, Crystal did a fantastic job. And I think of starting something that's going to it has some legs and has the opportunity, to grow and continue to make significant impact. Additionally, had the opportunity to go to, the workforce seminar put on by the EDC over at Microsoft. Again, interesting. We've seen it in terms of, you know, they talk about employment opportunities, like workforce shortages, where they're at, like and, you know, they talk about the importance of college,
but the importance of trade, and and really that skill set. And 62% of the jobs that are available do not require a college degree. And I think we're seeing a shift in that through the academic lens, the high school lens, the importance of the people that make our houses function, our cities function cannot be overstated. And that was again, it was a great conversation and great opportunity. And and with that, Peyton, do you know what? At least we just hold off on the meeting for this afternoon? I think you can make mention of it if you want.
Yeah. And, again, just pulling back the curtain a little bit. We we're fortunate we have, you know, our city administrator working with City of Morehead and Clay County, you know, formulating our plan to a plan to work with, wider tribe to facilitate this, potential casino. They've been working on a with weekly meetings to try to get all the all the questions asked and answered, great leadership. Peyton did a fantastic job leading the discussion today and really outlining the steps to come.
And really, that's been an ongoing process, and we look to have, another productive meeting once the group calls us back and and says, hey. You know, we're ready to make the next move. But the detail they put in and the presentations that we had today, I mean, it's the questions are being an asked. They're looking for answers. It's definitely not it's not an easy decision, and the nuances are many. And I will say, like, I am extremely confident with, the full time employees that are meeting on a regular basis, to make sure that our communities are served,
as well as, you know, the best option moving forward with our all of our communities and, you know, a potential business coming in good town, not necessarily our town, but you know what I'm saying? I think my hats off to Peyton. It was it was fantastic. So the administrators and who's the Lordhead? I could I I could see him in pads. I could see him in his UND skates. Derek Lapointe. Yeah. Mister Lapointe is again, he's on point, but, again, just a great team. So that was a good meeting today. Great conversation with with the communities and the counties and, townships. So looking forward to progress there. And that's all that I have at this time,
with the addition of I am gonna be out, until our our next meeting. I will be out of the country for for a moment, but we'll be in good hands. I know that to be the I know that to be the case. It does move us to number nine or to number 13, pay the bills. Questions on the bills? Well, I'll make I'll entertain a motion to pay the bills. So moved. A motion by Nash. Second. Second by Borra. All those in favor, say aye. Aye. Aye. Opposed? Motion carries. And with there being no further business before council this evening, call is meeting adjourned.