Alright. With it being 06:00, we're gonna call our meeting to order and start with the pledge of allegiance. I pledge allegiance to the flag of The United States Of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Alright. Let's do roll call again, if we would, please. Peterson. Borah. Steichen. Nash. Olson. With that, we have our agenda before us. I didn't see any additions or subtractions. Alright. I'll entertain a motion for our gen for our agenda. Motion oh, go ahead.
So move. Motion by Peterson. Second. Second by Nash. All those in favor, say aye. Aye. Opposed? Motion carries. Questions on our consent? Hang on. I will entertain a motion. Motion to approve. A motion by Nash. Second. Second by Borra. All those in favor, say aye. Aye. Opposed? Motion carries. That does jump us all the way down to number five. Peyton, has there been any formal request to speak before council this evening? None received. Alright. Once again, encourage the public to participate in our process. That's how we make some progress. And let's progress to number six and talk about the fire department because
six alpha is the discussion on pay request number 19, fire hall reconstruction project. Peyton? Adam. Adam? It's like Some of you. Good evening, Adam. Good evening. Okay. Should I start with a quick update? We love the updates. Perfect. Last week, 4.2 inches of rain. Hey. John Wheeler made it up here. So perfect week for landscaping, kind of. It at least kept all the plants watered. We got plants, shrubs, trees installed. We got the, workhorse of asphalt installed last week as well.
Right now, it's drying out really nicely actually, surprisingly. So they're getting ready for grass seeding. The rest of the plantings went in today, getting fabric down. So by end of the week, we're shooting to have the landscaping items touched up and finished so we can stripe the parking lot and get the handicap signage in place. That's kind of the finishing touches outside. We'll wrap the week up on Thursday with BKV coming up to do a punchless walk through for the exterior and the roof. Just checking off all those items. And, yeah, beyond that, there's a few odds and ends in play.
I know there's some, we're doing a memorial plaque and things like that, dedication plaque. So those items are underway, and that's what I have on that end. Regarding the payout for this month, really at this point, we're starting to see finals come through, checking off all the prerequisites, for those. So all of their O and M manuals, all their final pay request documents per spec, verifying those are received as we process these over to the city. There are a few that still have a few outstanding items that we will hold on final payment until
we see their items, punch list wise complete, within the next month or so. So there'll be some in September as well that will be wrapped up. We're pushing to have, the books close here September. If it comes down to a few stragglers in October, I think that's a win, and we're sitting really good on the project. So, beyond that, change order wise, there were a couple items I was gonna bring up for this month. The the biggest one being where, we we made the decision as far as the north curving at the parking lot. It was an added 243 feet of curb in order to direct rainfall.
There was a surveying discrepancy in elevation just based on the existing site that was, adjacent to the properties to the north as well as the property to the east. The best way to mitigate that elevation change and to direct the rainwater keeping it in the site as it was designed was to install a curb line, shedding the water to the east and the west. So that that 243 feet of curb amounted to be, from Northern Improvement at, $27,865. But this will absolutely help with the durability, the ability to shed water,
and for snow removal as well, frankly, as well. So, that's that was the only major change made this month, regarding that. As far as upcoming changes, for the month of September, the one that we have, pending, right now would be through S and S landscaping. There were a handful of, modifications and changes. One would be, for the amount of, $5,385 to add patio pavers, in an area near a gas meter on the North Side of the patio area. It's kind of a vacant space in there that would be better utilized,
with additional patio space. Also, just in conjunction with the previous change on the curbing, for another $3,570 would be adding in some landscape rock along the fence line. So the back of the curb to the new fence that we've installed, there's just a dead space there, putting in landscape rock and fabric, so that that area could just be easily maintained without having to trim it or, mold it or anything like that. And then the small change of $40 to exchange some, sod for some landscape rock in a few areas where the training tower water runs
off, that was originally shown as sod. So we just changed that out to be rock so it'll be more durable for training, use. So that's in a nutshell what I had this month. Questions or comments? Thank you very much, Adam. Any questions from counsel? Can I hear you? Julie? Yes, please. Just because I keep getting questions about it. The electric station in the, parking lot, like, is that for just officer use, or how does how is that regulated? Do you know? As far as I know, I'd have to actually get into the man I've had this question a few times now. I need to actually dig into how that's set up.
As far as I know, it's for staff only. So the fire department staff or city staff, I don't know that it's something that's a public waste stop kind of thing as far as, like, advertising it to the public. I'm not positive. I'd have to I don't know how that's metered. I know it's metered through the fire station. That's all I know about it. So some we'll have to dig into a little bit. Maybe we're gonna get on the electric ladder truck. Any other questions? Thank you very much for coming in. Yeah. Adam, we appreciate it, and we appreciate all like, the work has been amazing. I actually went by there by accident.
I had the road blocked off. I'm like, oh. Well, that's it. Look at the progress. I missed that. Look at the progress they made. Like, this is pretty awesome. Like, no. It was it it was good to see. It was, like, yeah, they were doing the work course course or whatever. So it's yeah. It's great to see where we're at. So thank you very much. Thank you. More detailed than Dan's reports. Yeah. Is it really? Well, that's good to know. Thank you again. Thank you. So with that, I will entertain a motion for pay request 19, please. Steichen so moved. Motion by Steichen. Second. Second by Boro. By that. All those in favor, say aye. Aye.
Opposed? Motion carries. With that, it does bring us to number seven, planning and engineering seven alpha, resolution twenty five forty one. Receiving some preliminary engineering reports on the improvement located West Of Seventh Street Northeast. Baden, who's taking this one? Our city engineer will be fielding any questions and making a brief presentation on what has been prepared thus far. Great. Welcome back, Andrew. It's good to see you. Good evening. Thank you. I, I'm gonna go through the findings of the preliminary engineer's report for the Eighth Avenue Northeast,
improvement project that we, discussed at the well, the last couple of council meetings but was authorized at the July 14 council meeting. So, really, what we're gonna talk about here tonight is I'll show the location map again. I'll talk about the scope of the improvements, the estimate of the costs, and then, touch on how the assessments would break down, because there are some area wide assessments as well as local improvement assessments that would be, part of this project. The project location,
you maybe have seen this, graphic before. We're talking about Eighth Avenue from Seventh Street to the west end of the the park properties. Also included is a local, local roadway improvement with this associated, water sewer, storm sewer infrastructure south of Eighth Avenue. Thank you, Peyton, for zooming in in the medium density residential area. And, we've also got, some amenities, included. Let me back up. The retention pond, for this entire assessment area.
So basically from the park all the way over to Seventh Street, north of the existing residential area, in town. And then there are some, amenities that, are included as well, which are the pedestrian path. So there's a pedestrian path that we've got on the North Side Of Eighth Avenue to continue, to connect to and continue the path that's on the East Side Of Seventh Street. I realize I'm giving you a lot of directions here, so bear with me if you I appreciate those. Thank you.
I'm pointing on the screen too. Thank you. Thank you for helping me out here. So there's a path on the North Side Of Eighth Avenue. And then, we've got a path shown that, basically outlines the medium density residential area. So it follows along Seventh Street on the east side of the project, then along the southern border or the northern border of the existing residential areas, and then follows the the north sorry, the to the north along the the boundary, essentially, between the the park and the medium density residential area.
That would that's, shown as a concrete multi use path. And then on the North Side Of Eighth Avenue in the park area we've got a parking lot, as well as a 10 foot wide crushed concrete trail, that makes a loop through the park on the North Side Of Eighth Avenue. The associated storm sewer, that that is collecting, runoff inside of the Eighth Avenue corridors as well as the medium designated residential area would,
be connected to this retention pond. And the idea would be that that retention pond would discharge overflows, to the north to the County Ditch 51. A couple of other items to note, and I'm I guess I've jumped into the next couple of slides here with the scope of improvements. But, Eighth Avenue, it being a collector roadway, will have a couple of oversized mains, water, and sanitary sewer to accommodate flows, that will be contributed from both north and south sides of Eighth Avenue.
We got a 10 inch water main and sanitary sewer main, proposed for that area. So they oversized the the difference between I'm hearing some thundering. Yeah. I was like, what is this? I was like okay. Yeah. Alright. Sorry. Holy smokes. Sorry. So the cost difference between the normal, six or eight inch water main to go to a 10 inch main, that's the oversized cost. And that per the Dilworth policy, that increased cost is covered by the city, whereas the normal cost of the the regular sized main would be part of the
assessment district. So we've got that going on in both, water and sewer on Eighth Avenue as well as the the cost for constructing Eighth Avenue, the oversized cost for a thicker section compared to a residential street section, that oversized cost is also borne by the city and not part of the area wide assessment. I think the one thing I haven't mentioned is, one other thing that we've talked about. We do have a box culvert pedestrian crossing included at the park. How about
thank you. That would be another amenity that's that's really related to and a component of the park pathway improvements that are being proposed. Okay. So that's the scope of the improvements. The next slide that you're looking at is the estimate of costs. So the total project, with all of these improvements is about $9,180,000 Breaking that down, the Eighth Avenue Northeast improvements, which also include the retention pond, is about, just under $6,800,000
The improvements to the medium density residential infrastructure is, about two point just under $2,300,000 And then the park parking lot's about $114,000 That's what makes up that $9,180,000 Flipping to the next slide, we'll talk a little bit about the assessment projections. So here, again, you're looking at the area wide assessment map. So this map is showing, this portion is in the Eighth Avenue and Main Street section in the upper middle
of the map. Can we highlight that, please? Thank you. And so really, there's only about five parcels that are actually in this assessment district because of that. The next slide, I'll just talk through kind of the assessment projections on how these costs get transferred to the property. So Eighth Avenue Northeast is an area wide assessment. The medium density roadway and infrastructure improvements are 100% local. So those will be only assessed to those benefiting properties on the South Side Of
Eighth Avenue. The retention pond is, planned to encompass the entire assessment area. However, the cost of the retention pond is gonna be based on the land use need. So it's not just a square or an acreage component. A great example of this is a medium density residential area is gonna generate more runoff. It's gonna have higher runoff needs than an open park. That's gonna have very little runoff comparably on a on a per size basis.
So how we figure that out is is based on the area times the amount of impervious area or or what the need is. And so those costs for the retention pond will be assigned to those properties appropriately based on their need. The parking lot is, to service the the park area, so that would be assessed to those two park parcels. The pedestrian path, which would include, the box culvert, is out the pedestrian path outside of the the path that follows the Eighth Avenue
corridor. Again, we've got a path planned on the north side of the Eighth Avenue corridor. That's part of the area wide assessment. The other path that is, we'll say, not immediately adjacent to Eighth Avenue would be a city cost. Flip to the next slide, please. Okay. So what I've got shown here are the assessment projections. So, again, the total project costs and the next slide will or in two slides, I've got a table that will actually show on a per parcel basis. Total project, again, is $9,180,000 So the cost paid by the city this would include the oversized costs,
the parking lot, and the pedestrian I'm sorry. The parking lot's separate, but the pedestrian path cost is about, just under $470,000 There's the parking lot again, dollars 114,000. Medium density residential costs, those costs are going to be assessed to that medium density residential area South Of Eighth Avenue, just under $2,300,000 So you subtract all of those off, and what's left is the area wide assessments of about $6,300,000 So that's going to be what is split among the five benefiting parcels.
The very next slide shows those five parcels. The two on the left hand side stacked vertically are the park. And then the, the other three parcels are privately owned at this time. Okay. This this table right here, is gonna show how the assessment projections break out, based on on the process that we've just gone through and described. The the best the easiest way to kinda tell which parcel is which is the two park parcels,
which are city parcels, are shown having 57,000 and change in the temporary parking lot assessment. I'll stand up and point to them here since I don't have a laser. So that would be this third one from the top and the fifth one from the top. Those are the City Park parcels. The two parcels that are that are shown getting improvements South Of Eighth Avenue are the two top parcels, and they're just getting the the assessment cost from this the local medium density residential, property.
And then the larger parcel that sits in the northeast corner of the area is this parcel number fourth from the top. It's the largest in acreage, 52.6 acres, and it is not part of the parking lot or the density residential area. One other thing to note is that the cost paid by the city, I think there are too many columns. So it's the city costs are showing this remaining assessment even though they're the city costs, not necessarily an assessment.
So this is just another way of showing all of those costs, that would be assigned to each parcel to make up the $9,180,000 of the total project cost. So just to give a quick recap right here. Entire project, dollars 9,100,000.0. And there's really three different property owners at hand here. You have ourselves talking about the Northside Park additions that we have. So the city would be bearing those cost, obviously. And then there's the AJM property up here on the North,
and then there's these two property owners are one and the same. Below Eighth Avenue is your medium density residential. That's gonna take on, what, about $2,000,000 worth of the assessments. And then the remaining portions are elsewhere. And so how much is this deferred, Andrew? It's a deferral. The amount that's being deferred from this project is gonna be about six point let's call it 6,500,000.0. Correct. And as part of this, though, there's also existing deferrals that's on this bit here below the Eighth Avenue.
So there is some canceling out, is there not? There will be about a 175,000 or so that is coming off. That's that's allocated to another project. That's correct. Yep. From the Seventh Street project. From the Seventh Street project. Right to that. Yep. That that gets thrown on as part of their special assessment package to those property owners there. Sure. A lot of moving parts. I know. This one's really complicated. So okay. So I have a couple question. I'm gonna start with one of them again kinda now that we've got that design
for the medium density. And that's, again, kinda developed based on the metro COG study that was done and then went through our planning commission, right, with our comp plan. Was that Yeah. So the the roadway itself is part of the study. They provided three different alternatives for the planning commission to evaluate. The planning commission, which is still updating its comprehensive plan, has chosen this alignment, you know, plus or minus in there, but that this alignment that you see for Eighth Avenue, it's part of the comp plan study as well. They are looking at the future land use map,
what it's going to entail. And what they have proposed below Eighth Avenue is reflected as medium density residential. That's what's reflect not high density or anything like that. But So they can go back and change that at any time? Who? Who? Planning commission. I may guess. Continue, Angele. Sorry. Yeah. No. And, again, I you know, we had MetroCog do the study, and the study showed, you know you know, some mixed info you know, like Yep. You know? So it was like there's this desire for our community to offer different levels of housing Mhmm.
And reflected in the study and also, you know, like, single family, which this is still single you know, like, just not independent lots or whatever. But I just wanted to make sure that, you know, again, tying it into the other, neighborhoods, it, you know, it was a good transition. And, you know Yeah. And and, again, just to clarify, the Metro COG study, while it did evaluate the land use, they provided, like, multiple different scenarios Yeah. Mixtures in medium, high density, low density. I think they even one part put a little commercial note in there too. But the bit about having that as medium density,
that came out of multiple discussions from the planning commission in evaluating all those different land use considerations, and that's what's reflected in the future land use map. Now I guess it's technically not official until that document is adopted here in the next three months or whenever that concludes. And conceptually, this is the same thing we have just on the other side of the football fields. Right? Like, with the quads over there? It it yeah. It certainly could be. That's what this is this is medium. It's I think it's Zone R 3, if I remember correctly, or R 2. I can't remember the zoning right off the top of my head.
Okay. But that is, yeah, somewhat in alignment with that's I would consider that a medium density residential development. Okay. Did you wanna jump on that? I have another question. Go ahead. Okay. Finish your thoughts. So my other thought was when we were talking about this and because the path obviously is quite expensive, you know, I was thinking since we haven't even had the opportunity to put this to the public what they wanna see in the park yet, I guess I wasn't when we were at the last meeting, I was thinking we were talking about temporary path in the bottom part so that
they could still rent the land to the north. That's what I was conceptually thinking. Still farm it. Right. And so I mean, so one of my questions is, like, the retention pond up there, is it necessary that the retention pond go up there, or should we think about flipping it because we don't know when the north part's gonna develop? I have a couple of thoughts about that, so I'm gonna think out loud here. The benefit to having the retention pond on the North Side Of Eighth Avenue is the discharge by gravity to the County Ditch
on or County Ditch 51, which is right on the South Side Of Fifteenth Avenue. That's not to say that the pond couldn't go to the south. We would likely have more infrastructure cost and need to get water discharged from the pond to a an outlet, which is probably still Ditch 51, but it's gonna take more, effort to get it to go there, which might include likely would include a storm sewer lift station.
And we cover again, Andrew I'm sorry to interject you at the end of the question, but it's related to the pond. What you show up here, that size pond, that would cover everything west of yes, West of our property, we'll say? So if you're looking up here on the screen right now No. Okay. This this would just be sized to cover the Park East. It just supports what you are this improvement is. It does not do anything beyond that. That's correct. Now that's not to say that's something maybe couldn't in the future,
but that's Got you. We're not I'm going to ask for clarification of that because you said the Park East. So when we're looking at this map, that retention pond right there, is it is it sized to cover Yeah. I said I'm sorry. I said it wrong way. Yeah. I said west. But, yes, it's just So yes. From whatever potentially Seventh Avenue, if you would, which isn't there. Right? Yes. Seventh Avenue all the way up to Fifteenth Avenue on the east side of the park will be able to be pumped into that pond, driven into that pond. Okay. Right here, right now, lying,
I guess, is what I should say. That is correct. That's what it covers. That's 100 it covers. And then and then so following up and and you're basing that on everything North Of Eighth Avenue being Single family residential. Single family residential. And then average four yards per lot type steel. Right. Yep. Three to four yards per lot or three to four lots per acre. That is yes. Yep. Yeah. Alright. Kevin, I'm sorry. Do you have a question? Well, I have a couple of statements, I guess. I mean, I to that point, all of the medium density that you've got shown South Of Eighth could just as
easily go to the North Of Eighth. You're gonna accomplish everything you've set out to do, only you're not gonna shove medium density housing on everyone in the established neighborhoods with a bike trail as a buffer. And so I I don't buy that. I don't think that's real life. So, I mean, when this rendering first came out, I everyone in this room was there, I think, when I said, let me be crystal clear that I wouldn't support this. And now here we are one more step down the road.
So at what point can there is there or will there be a discussion with planning commission to house low density housing up against the established neighborhoods? And furthermore, what's the plan for the West Side? Is that gonna be medium density as well along the existing neighborhoods? Is everyone in Crotius gonna go through this too? Nobody knows? Well, I can't remember what the West Side looks I can't remember. I can't. And It's a mixture. Yeah. If I remember correctly, I don't know it off the top of my head.
But just Why can't we ask the people that are going to buy the lots to make the decision of whether they wanna be next to medium density housing? People that wanna buy the lots. Yes. There's there's low density lots in there, right, near a little circle there. Inside the well, I think it's important too that this isn't more engineering. This isn't end point of industry. He's only doing his job. Right. And and so what was brought to us by the developer was this. That's what I was just gonna say. Wasn't this the developer? The developer's plan.
This is what what they came forward with, and this is their their idea in terms of, okay, what But you vetted it through planning? The medium density residential. Yeah. Well, the the the map and the usage, yes. Planning put that out, yes. Peyton? Yes. I just want to clarify. There's I don't want to conflate the two issues for this evening. Obviously, Andrew here is just presenting on the physical infrastructure improvements. To kinda get to your question, Kevin, what happens is so that property is not zoned.
You know? People think when we're saying future land use, that means zone. That's not how it's zoned right now. It's zone just transitional. So as part of this process, aside from what Moore Engineering is doing here, when the land is becoming platted out, so we'll say all this land South Of Eighth Avenue is platted here. There will be a public hearing that comes about reflective of what the land use should be. If they go by presuming they go by what the future land use map is
going to to say, which is medium density residential, they would forward that recommendation to the city council at that time to have it zoned as medium density residential. If that's all well and fine, then why are we looking at $2,000,000 essentially of medium density infrastructure if it's something that hasn't been decided yet? So just so I'm understanding you, you still are for the medium density housing. You just want it on the other side. North of it. Yes.
North of it. So you're still inside the little circle. You just don't want it towards that. Because then we still need the infrastructure no matter what if we're putting it in there. Well, that's Whether it's on that side or the other side. And I guess the reason that we we asked for the preliminary engineering report is to figure out where we're at because we've we've had a plan for Eighth Avenue for the plan has been sitting there since the partial Eighth Avenue came in over north of Walmart. We had a developer come in and said, hey. This is our idea. This is what we're thinking.
And from there, the next step was, okay. What's it gonna cost for us to put Eighth Avenue in knowing that the city is playing a substantial role in that in that street? The what do we wanna like, whatever that would be what do we wanna call that? Road. The the the road that bisects the property would be 100% the local, property owner's responsibility. And so now they'll have that information to see where it's becomes you know, where that falls in their, financial responsibilities or their financial capabilities. And from my vantage, like, our first job is to receive and file the report.
Like, okay. We know what was put together. We have this, and we we know the cost. And from there, we determine, like, is it financially feasible for us right now to to to put up? Like, for me, like, I'm more concerned about the $9,000,000 price tag. Like, I don't know where even even our share at 2,750,000.00, yet alone financing the other $7,000,000. I mean, there's there's a lot of other questions that surround this thing, the the whole project, and that at least we know now if we're gonna do Eighth Avenue in any
capacity where it's gonna start. So I understand your position with the medium density housing, but and we're gonna have that opportunity as we go through the rest of the procedure should it should we see this as something that's viable, when they start to plat out and plat out the lots and divide the land. Peyton? And one other thing to that as well. The future land use map, what Moore Engineering is going off of is based upon today's information. That map does not become official until the comp plan is adopted, which we're going through that process right now.
But the planning commission has determined that's what they would like to see there. So I don't anticipate that part changing as far as, like, when the entire comp plan comes to the city council for their recommended approval. So we have to shoot it down before they'll pivot? Yeah. I mean, I guess you could reject Yeah. What they come up with. And, like and Peyton said too, like, this is a a relatively recent development when this was all put together, like, within the last six months. So I don't know that they'll pivot at all. But then again, you know, that's kind of where we're sitting with this,
you know, as as we go through the process and we look at it. And then the other part too that the the element too is the people that own the land, this is how they're looking to develop it, and it's well within the scope and the laws and and policies and the deal worth. And so it's a balancing act, and I and I understand your your position as well. Just need to make sure that, you know, the voices are heard and the policies are followed. Peyton? Yeah. And this is more for Andrew, and I don't know if you can answer this off the top of your head. Let's pretend that Eighth Avenue, everything south of it is a low density residential.
Does that how much does that materially change the math of anything Eighth Avenue? Does it low decrease the cost presumably a little bit? Because I guess you assume there's more impervious space in a medium density residential, or how do you compute that? I'm I'm if I make the assumption that it's a one for one, in other words, let's say everything South Of Eighth Avenue is single family residential. Yeah. I'm kind of making the assumption here answering your question that an equivalent area North Of Eighth Avenue somewhere is going to be medium density residential.
And so, materially, I don't think it makes a difference as far as the cost goes. So you like and the first thing they can if we change if the developer changes course and says, well, we're gonna put in single family. I'm I'm going back to the the stormwater retention pond in in the park. Like, so that ultimately, the size and that cost will maintain relatively stable. I say relatively because you can figure it out, right? Yep. We're just assigning the dollars to potentially different parcels. But the total cost is really not changing anything significant.
Are there any other questions about the report, or the preliminary engineering report as we're going through here in terms of the cost, the oversizing, because again, that's one of those other elements that we'll run into in the future, when we're doing projects. Peyton? Yes. So thank you, Mayor. Just to remind the council, as far as, like, what happens in the 04/29 process, at the next step is the improvement hearing. Recall for public hearing, presumably, that'd be about a month from now. There's some statutory guidelines that have to go along with that.
We notify the affected property owners at that time, which would be those within the special assessment district. And, in addition to that well, I lost my train of thought. That's I just wanted to remind the council that's sort of what the next steps are. But, oh, yeah. In between that time and I think I put this in the staff report, you know, Nick just Nick with Ehlers Financial guys there, he will be he's taking what Andrew provided as far as how this looks, and he'll start breaking out some scenarios with us.
So when we're starting to look at what this is going to cost the city, how it has to be financed, and the like. So So that will be all part of the discussion as we move forward. Just keep in mind, we're major players and one of the affected landowners that will get notified about this. And correct me if I'm wrong, please, Andrew, but you said there's $6,000,000 in deferred specials roughly? Did I hear that? $5,000,000 That's a euro down. $6,500,000 $6,500,000 $6,500,000 $6,500,000 $6,500,000 That's correct. So let me just 60% of the project's going to be deferred.
We're going to pick up the other three. Like, I'd again, the funding of the project is problematic for me. Like, that's it's a lot of money, and the continued deferment of specials, and, like, there's there's a lot of elements to this in terms of, like, the stormwater. I I like the idea of the retention fund, but who's paying for it? How are how like, that's our land, right, in terms of the cities, you know, the and, like, to like so there's just questions from from that funding mechanism and that standpoint and
the and the the agreement between and the development that, like, I want answered. Mhmm. And another thing too that's important to point out is that, for lack of a better term, Andrew put forward the worst case scenario. You know? Like, showing the development of a path around everything, showing a path going around the pond, showing the box culvert going underneath the roadway, showing the roadway even going through the property. So there are things that could potentially be backed off as this for this development
that would obviously lower the price tag. And so what are we holding for? Well, just to receive and file this right now. Right? I'll tell you call for the improvement here. In which would be in a month, which as we go through them, we'd have more details as to what what was proposed inside of that development. Essentially, we'll be calling for an improvement hearing on what we see up here right now. The infrastructure improvements. Yep. Yeah. The road, the water, the sewer. I'm sorry. Andrew, do you have a comment, please? I was just gonna clarify. The the 6,500,000.0 figure is the deferred assessments plus the the city share.
So it's not Okay. It's not entirely deferred assessments. But when you include the city share with it, it's it's about that 6,500,000 number. Julie? So just remind me process. Will we have numbers for Nick prior to the improvement hearing, or he would bring that as part of that? No. I'm hoping to have something next in the next few days, if not this week, on it. So I would present those or bring those forward even hopefully, maybe by the next city council meeting just so you can familiarize yourself with them
or have them at the improvement hearing because it ties into our budgeting process as well. Oh, yes. It does. Even though they'll oftentimes structure bonds in a way that you don't pay anything that first year, so 'twenty six. You know, maybe the first payment's not due with with anything except for interest in 'twenty seven. But at least we can start wrapping our mind around it, also thinking in terms of, you know, other projects that we have, obviously, the community center, which is probably gonna be highlighted in yellow because we are doing that, you know, getting back to our budget discussion.
And that's why, like, as as and, again, like, when I I'm looking at the price tag. Mhmm. At some point in time, it's like we have to be very like, we're careful with everything else we do. Mhmm. And, you know, the community center is one thing. The infrastructure that's gonna be needed for that, is another question altogether. How does that play a role? And that is undoubtedly gonna be our responsibility. And so, like, I'm a little concerned that this might be a bridge too far right now. And the improvement hearing is an opportunity to further expand upon the PER that Andrew
put together. This will be a more elaborate presentation, we'll say, even though this is is pretty elaborate already, provide that financial information. Then at that point, that's when the council makes that determination, even though it doesn't have to be then. That next step from there is the authorizing the design of the project at that time. So our next meeting will have numbers. Mhmm. And then at in a month, we'll have a plan as to how to finance it all, what it would all look like. And then from there, decide whether or not we wanna move it forward.
Because I'm really interested into, like that that's any other questions from counsel? Like, at least I know what what's how and when my questions are gonna be answered because we had about 9,400,000 of them. So I report yes for this. All I'm doing is green lighting a public hearing. Correct. Right. And you're just saying, yeah, we we receive and file this report. That's all we're doing right now. Yeah. Based it on the information. Well, there's Domino's. Well, then it's not really. I mean, we the well, yeah. Because we're gonna also determine whether or not we're gonna have the public or the
get the information from Eller's Financials and then the public hearing in a month with the publication. How long does that take, Peyton? What's that now? Sorry. Is it is it thirty days or is it six weeks or whatever? Between No. That when we'll have our when we'll have the, public or the improvement hearing. Yeah. I'm not sure if it I would have to double check the statute. I know you have to notify twice, at least ten days before. I'm not sure if it specifies thirty days necessarily from the improvement hearing. I do that then we'll follow the Direct. You know,
notification guidelines. I do know it's the twice, ten days before. That's in the newspaper. And then, obviously, everyone that's affected gets a letter or two. And if I vote no here, is that essentially pumping the brakes to take another look at it, or does it accomplish nothing? It's again, there's two I think from the and correct me if I'm wrong. You're more concerned about the land use component of it. Correct? No. I don't wanna spend any more time or resources on on this if that's not the way I see it going forward. Right? I mean, I think it would if if the idea is that we're gonna push this idea
forward, then by all means, we should keep going and having the meetings. But if I disagree with this, I'm just wondering what implications my vote carries with it. So I I don't know if it'll much matter, but do I I'm gonna so I know it's imperative to get the numbers and to examine it, and then we decide whether or not we think we can take this on as a city. I mean, that's the next step. Because of the request by the developer, is that why we're making sure we try and get it done in thirty days,
or can we I don't think there's a requirement that says thirty days. I think that's just typically what you do when you adopt the PER. And if there is a thirty day requirement, you know, I double check that. We can always readopt the PER, you know, and we'll break it out. The a lot of the timing with this is obviously just tied to in the event spring construction occurs. This say say this whole process wraps up in October, November, whenever it is. And then at that time, they would be able to design it in time to have it bid out by
the wintertime. Right. Question. When was the planning committee going to decide what to do with that? Did I missed some they were they needed to file a report with us, and we still have to approve their zoning plan? Like, when does that happen? Yeah. So they're going through the comprehensive plan process right now. As part of the comprehensive which there's lots of different elements to the comp plan, probably the most the biggest one that they review is the the land use future land use map. They've already actually worked their way through the entire city as far as, like, what all the future land uses will be.
They're not gonna bring in the they're not gonna bring the plan to the planning they're not gonna bring the plan to the city council till the whole document is done, which will be later in the fall, early in the no. No. You know? That that would be my anticipation. Hopefully, it's done. No. I mean, they do the the planning commission does a great job of paying attention to the details. I'll give them credit. They they they are very, too diligent. Yeah. And I'm sorry to interject, mayor. This area along with the entire city, they really took an in-depth look at,
even had a subcommittee that met about it. So it's nothing they're taking lightly, and they try to balance all these things out. But that, I can say with pretty good certainty, I think that the mayor can attest it. This is what their recommendation will be for that area right there. It does. It it falls in line with with what they're or what is there currently and the proposed changes going forward with the comp plan. Right now, as as it sits today, like you said, it's transitional. And Yeah. And this does fall within I mean, that what was brought to us by the developers falls within the policies and the
plans for the city of Delworth. And from here, like I said, what what we're looking at is adopting the, preliminary engineering report. So we know that if we put in Eighth Avenue and and the as that arterial road and then the secondary road, it's gonna cost approximately $9,000,000. Yep. Does moving the medium density housing north also fit within the parameters of that? I think so. Mhmm. I mean, that but I don't know if the developer owns that or owns it all.
You You know what I mean? With the size of that, they might. Like, it's Up here is not. But I think they are kind of connected. Right. Probably knows a little bit. Yeah. But it could be done. Yeah. I mean, if the developer wanted to. And and and we get to that point where we have that question as we go through and go through the the process. Correct? Like, here it is, and then ask the questions in the meantime. Other questions? Okay. At the end of the day, our job is to,
receive, the preliminary engineering report on the improvements for this land. And if there's no further conversation, I will entertain a motion to do so. So moved. A motion by Nash. Second. Second by second. All those in favor, say aye. Aye. Opposed? Motion carries. So with that, Peyton, do we need to to set the the next meeting, or can we get some more information and have, like Send the resolution. So, like, like so at our next meeting, though, we'll have the information on numbers and stuff like that and then move it forward from there? Yep. K. Perfect.
Then we can have the conversation and, again, get into a little bit more detail and have those conversations that, council members want to have. Yes. Lots of layers. Oh, yes. Absolutely. Absolutely. And the questions need to be asked. The conversations need to be had. And then from there, we get to to make a solid decision moving forward. So with that, let's go around the horn. Council members, concerns, committee updates. Kevin? I'm good. I just wanna encourage people to, you know, start paying attention. Start watching what the planning commission's doing. Start watching what we're doing and reach out and let us know how you feel.
We have the public comment period and, you know, it's really rare people show up. So if you want to get your voice heard, that's your chance. That's all I got. Mr. Stecker? Not too much, but that's a Metro COG. It's sort of I didn't realize, Julie probably would realize this, but they're kind of focusing more on the projects. I mean, I'm sitting there, I don't really understand what the project is all about, so they're going to use more of the engineering knowledge to choose or pick or prioritize the products projects,
which, to me, makes total sense. I mean, you or I could pick our favorites, obviously, but it's not the best way. So I think they're approaching it in a better way. So that's what I that's what I took away this week. Thank you, mister Steichen. Julie? So Night to Unite was postponed. And just to let you know, it's still to be determined when it will happen. And, so part of that, though, they did have the cook off, and chief Rossen did not win the burger to cook off, but he was a fan favorite with his,
mini burgers. That was fun. I was able to go choice award. Yeah. People's choice. It was the talk. So, thank you for doing that and being a part of that. It was fun to be over there and, see everyone participate. It was great. And I'm also gonna throw out, like, an idea whether it ends up being at the community center or not, but I still think about having a place for seniors. Like, if we use the depot or something, and I don't know if the park board but, like, if there were a way to keep it open so people could go play games or something during the day. It's just a thought, if someone else has better idea about it,
but or if that's even something we can do that would be, like, low personnel. Like, I mean, if we just open the building and make sure they clean up after themselves, if that's a way to do it and use facilities. I don't know. Just the thought I had when I hear people going over to Morehead to go play cards or something. I'm like, why can't we do that here? So just the thought. That's all I have. Thank you, Julian. Peyton? I don't have anything. No. Okay. Alright. Just quickly, I had the opportunity to visit with Laurie from CAP LP. Peyton and I had the opportunity to visit.
Just an opportunity to maybe start some partnerships. It's interesting to see what they're doing with with Head Start and stuff like that in our communities. And just the the right like, they're dealing with, obviously, education, housing. And it's it was honestly, it was I was taken aback by the breadth of what they do. I mean, it's it's some pretty pretty interesting stuff. So that was good. And, potentially, we have an opportunity to make, you know, lasting partnerships as we look at more programming in our community, if you will. We also had the opportunity to go, take our show on the road via radio in the chamber.
Gave a lot of, credit to our management staff and our council that that do the difficult things every day. So it was honestly, it was it was kinda refreshing to to brag about the things that we've accomplished as a as a city over the last year, and strengthen that relationship with the chamber. And I do wanna go go back, and one of the things that I talked about before was was, like, the stormwater retention ponds. And there was an article in the Fargo form, last Saturday. Believe it or not, I actually bought a paper. Literally, the newspaper because I saw it and I wanted to read it.
But it it's a strategy that they're using in in South Fargo for stormwater retention ponds and, nature conservancy and stuff like that, as as a way to, like, fully encompass what we're doing with with that facility. I don't know if you're familiar with it or not, Andrew. You're looking at me with a little bit of consternation, but I I I like that I like that concept because, I mean, honestly, it's it's a ditch. But if we can do something productive with it and we can maximize the potential of that retention pond,
I think it's important that we do so. I just don't know how to do it. And I don't know how they they they they fund it through special assessments through the whole drainage area or the whole service area, and and maybe that's something we can do on that whole North Side development of town east and west of the park. But, that was the idea that I that I had when I actually picked up the newspaper rather than scrolling through it on my phone. But that's all I have. Something to consider, as we're looking at, developing the park area. So with that, it does move us to number nine on payment of the bills. And I will entertain a motion to oh,
question on the bills, Kevin? I have one question here, page two. What's the formal income? Government audit expenditures, it looks like, White Earth consultation, and the parenthesis says two out of three reimbursable. I'm just curious what that Yeah. No, that's a good question. So weekly, we have a meeting, myself, City of Dilworth, City of Moorhead, Clay County. They're we utilize Katie, our city attorney for it. The two thirds is referring to the two thirds that we will be billing them, and they repay us that. So we're only paying a third of it at the very end. Understood.
Okay. Anything else, Kevin? No. That's it. Thank you. So if there are no other questions on the bills, I will entertain a motion to pay the bills. So moved. Motion by Kevin. Second. Second by Borra. All those in favor, say aye. Aye. Opposed? Motion carries. With there being no further business before council this evening, we'll call this meeting