I'm running. You're number Thank you. >> Check. Check. Yeah, it's It's supposed Okay, it is well my clock's going on the computer now, too. 6:38, so I'm going to
call our meeting to order. May I have a roll call, please? >> Hy >> here. >> Write >> here. >> Ryan >> here. >> Thompson >> here. Withers here.
Please stand to join me in the pledge of >> allegiance. May I have a motion to approve the agenda? I move to approve the agenda as presented. Second. It's been moved and seconded. Any discussion?
>> Hearing none. A vote. >> Hy. >> Hi. >> Livia Wright. >> I. >> Ryan. Hi >> Thompson. >> I >> Withers. >> I carries. >> Public comment. Did we have anyone
signed up? Then we will move on to our consent agenda. Does anyone have anything they'd like pulled from the consent agenda? Hearing none. May I have a motion to approve the consent agenda? I move to approve all consent agenda
items as presented. >> Second. >> It's been moved and seconded. Any discussion? Hearing none a vote. >> Hy. >> Hi. >> Olivia Wright >> I. >> Ryan >> I. >> Thompson >> I. >> Withers. >> I.
>> Motion carries. We are now on to our updates and first would be our superintendent update. So, I want to uh share two um graduation related updates and I'll keep it really simple. I know we have a full agenda um
but uh we did a collaborative project with goal high school. Uh together we commissioned a an economic impact study and so uh we contracted with um a local nonprofit organization that is led by Dr. Tatiana Bailey who is really the pre
preeminent economist in the Pikespak region. one of the one of the top in the state in the nation really. And one of her specialties is looking at educational the impacts of educational programs on overall economic conditions, things like labor force participation
and lifetime earnings. And so, uh, by looking at the goal high school class, they're graduating around 1700 students, uh, this year. um and comparing their lifetime contributions to what they
would have been had they not as a class graduated and comparing the services that they will not require compared to services that they would have required. Um she calculated that the benefit to Colorado and the United States of
America is approximately $274 million for each graduating class. The return on investment is profound. It's it's about $1.63 for every dollar invested just in
Colorado. And that number is just contributions when you when you add in all the social services that are not being uh accessed or taxed. It's a phenomenal affirmation of the work we do and the partnership with goal. And so with your permission, I'd like to ask
Dr. Bailey to come and make the same presentation to you that she made to goals board of directors about 10 days ago. Um I got to sit in on that virtually and we have actually been waiting to know who you would appoint because we wanted to make sure that our newest board member heard this great
good news story about Go High School and the impact on Colorado and the United States. And so um I will work with Lynette and we'll get that scheduled probably realistically this will probably come in the August meeting. Um, and we'll we'll look at where we can get that on her calendar because I really
want her in person. I think the dynamic uh energy that she brings to this topic is is worth having in person. Uh, the second thing that I wanted to mention, I got put my readers on because there's there's small numbers involved. uh when you look at our students and where some
of them will go uh to attend school after graduation and we appreciate that many of our students will find success serving in the military or ministry or starting a business or starting a family um and many of them will go on to two or fouryear schools. And so we have some
ways of modeling what they would pay for tuition depending on which schools they go to. Based on total concurrent enrollment credits earned, the graduating class of 2026 at Falcon High School will have saved families and
graduates $447,038. Seems worth an applause. Excuse me. Students at Vista Ridge High School, 77 of whom are graduating with concurrent enrollment credits, will have
saved $354,400 for themselves and their families. Um 77 from Vista Ridge. And I neglected to mention that Falcon had 89 of their graduating class. uh will graduate graduate with college credit on their transcript. And then San
Creek High School uh has 117 students that will graduate with credit and their total savings to graduates and families is $674,00034. So congratulations and uh collectively you can you can do
the math. It's almost a million and a half dollars just with this graduating class savings to our families. So, thank you for your support through the years and we will have incredible opportunities just like we did earlier with the retirement event, but we'll have incredible opportunities to continue recognizing our students and
the adults who love them. We had our final uh student board meeting this morning, which was also in a way the first student board meeting of next year because we had I think nine eight or nine new student board members have already been identified and were there
this morning. And so that's great to see the the handover and we have some recurring or repeat members coming uh back and so the district seems to be in great hands with our graduating seniors and the leadership that they've provided. So thank you. That is my report.
>> Student board, your turn for your updates. >> Yeah, as Mr. Z was just saying, we did have our last student board meeting earlier this morning. I'm really excited to see the new students that we have. A few of them are very promising and I'm sure some of them will continue to grow
throughout the year. But I'm I'm glad to be here for officially my last meeting as a member of the student board of representatives. I'm sure you guys are all so disappointed that I won't be able to talk way too much at every meeting. But yeah, we talked a lot this morning on the cell phone policy. That's something that we've been working on a
lot throughout this past year and we're kind of handing off to next year's student board members to continue to make some change in that regard. Uh we also talked a little bit about um some uh rewarding changes, some ideas for next year. Just kind of touching a
little bit on what we're thinking, but um we're excited to talk a lot more about it actually officially next year. Holly. >> Okay, mine might be a a little long, but did you guys know only two more Mondays
and then summer vacation? Um, happy teacher appreciation week. If you haven't yet, thank Mr. Hilts. He g he gifted you a snow day yesterday. Um, and and just so you know, there's still Friday, so you still have time to
give your your children's teachers gifts. Um, which I just kind of want to say thank you. Uh, I just received a postcard in the mail yesterday informing me that my middle school student had
reached gold level in the Renaissance Festival with a 4.0. And that's very exciting for me as a parent. I know you guys can clap. It's cool. Thank you. Um, and and that's really exciting. I'm also very appreciative
that they also have um like middle school type celebrations like they do at the high school level for the 3.75 GPA and over. Um, so going into that, we a
lot of us attended the Vista Ridge GPA awards, which is really, really beautiful and moving and it was probably my favorite thing that I've attended, just hearing the students talk about their favorite teachers. Um, I attended the empty bowl night, which was cool
because I got this really beautiful blue and green uh ceramic bowl that my children think that they need to eat cereal out of, but I tell them it, you know, it's decorative and let's leave it alone. Um, we did the student board of
representatives this morning and we learn we met some new students that will be joining us. Sad to see you go. I I love the voice. It's always it's like always, you know, fun. Um, I attended the my favorite time of the year, which
is the adaptive track and field day at Falcon High School. Uh, it was incredibly chilly that that one day and it was hot the rest of the time. So, but that was that's always really fun to watch. Um, and then I just kind of want
to talk about midyear resolutions and how I like to use the summer for character development. And I like to start new habits and I like to push myself out of the comfort zone because it's a lot easier to reach goals when it's not cold and dark in January. So
you guys should try it. Um, and so the corresponding quote I have is, "Do not put your your fire out because someone else doesn't understand your flame." Lori, well, as today is the National Day of
Prayer, I wanted to talk a little bit about the National Motto. So, I have my t-shirt and I was looking into it earlier. Um, so by the way, happy teacher appreciation week. Thanks to my
teachers. I know how to look things up and then along came Google. I used to have a encyclopedia bratannica. Um, now that was somebody else's time. I think the first appearance of in God we trust was on a two-cent piece in 1784.
Dwight D. Eisenhower signed it into law on July 30th, 1956, making it the first official national motto. So this July, as we turn 250 years old, the national motto will turn 80 years old. And back then, I think it was kind of a push back
against communism. It has survived several legal challenges to include Arado versus United States. It was ruled that it did not violate the first amendment and was further ruled that it was ceremonial deism and historical
tradition. I also attended the Vistar Ridge and Falcon High School 3.75 events as well as one at Spring Studio where Nikos aka the voice was the featured speaker. It was fun to see several of
our SBOR members honored in these ceremonies as well as other amazing students throughout our district. I also wanted to share something unique that Falcon did the brag book which I brought to share with my fellow board members
tonight. I also attended the ESCAC meeting but I can't talk about that. Um, let me take a look here. And also the final SBOR meeting for the year. And it has been such an honor to serve alongside these amazing students. I
attended the presentation of Constituting America class at Sky View Middle School and I'm very thrilled that Director Withers also attended that class. I've been talking about it for years and I was so thrilled that she went to that. Um, I also attended their
presentation this week with historian and naturalized citizen Richard Bell and he spoke of the global impact of the American Revolution and its impact on power structures across the world. And I'm going to order his book, The American Revolution and the Fate of the
World. Learn some really interesting things during these these podcasts which are attended by students across the country. So, I'm going to send out more information about the Constituting America podcasts. So, it was a very busy
and productive time. Thank you. And for his first voting meeting, Mr. Jack Ryan as our new um board member, would you like to give an update? >> I have a short update. So, uh being appointed just recently, I want to thank
everyone who's came up to me and congratulated me on joining this board. I'm super excited to be here. I've had time to sit down with each board member and discuss what the future looks like for this board and how we're going to become a team. And so I also look forward to talking to the parents and teachers. There was an opportunity I was
given to uh actually uh be on the second annual Falcon Fest which was April 25th and I was super excited to be there to watch the families and community come together. So that's the second one. Look forward to the third one as well. I also was uh given the opportunity to go to
Bennett Ranch Bulls where my son goes to school at and watch the kids art show. The creative minds that this community has is is just a wonderful thing to watch and see. So looking forward to seeing those kids uh grow. But that's all I have. Thanks.
>> Well, so the day after our last meeting was Falcon Education Foundation's Gala event and I'm the board liaison for that organization. So, I was there helping set up, clean up, and everything in between. We just had our wrap-up meeting last week, and we were able to raise
$16,000. Um, which is significant given, um, what the financial constraints were this year. We're looking at trying to do a couple of things next year. We may, in fact, um, the district sadly, um, can no longer sponsor the D4.9K.
Falcon Ant Foundation is actually considering um whether we can take over that event and run it both um as it has and turn it into something that might be a little bit bigger as well for our community. So stay tuned to that um and reinvisioning our spring fundraiser as
well given what we know our financial constraints will be. But I think it's going to be an exciting move into the future as we do that. So stay tuned for news from that committee as we continue to plan. Um, everyone's excitedly talking about meeting in June. Normally, we don't start meeting until August, so
that's pretty awesome. We did award 11 scholarships this year as well as providing those teacher grants earlier this fall. Um, I missed the Falcon Fest, um, unfortunately because I spent the day meeting with our charter schools at our first charter summit and we had all
but one charter school had members attending and participating and everyone left that day feeling positive and hopeful. I didn't contribute my word at the end, but I my my two thoughts were hopeful and new beginning. And I really
heard a lot of positive interaction and support and charter looking for more connection as well and looking to reconnect and reestablish things and so I look forward to seeing some of those discussions come to fruition. I think it
was a great first start and I think that's what I've heard from the charter leaders I've spoken to since as well. So I look forward to hearing more on that um later. And of course we have our graduation season coming up for fellow board members. I've noticed um goals graduation had to move. They were
supposed to have it at the Air Force Academy and they can't have it at the Air Force Academy uh postwar. It makes it because of the current conflict it's more difficult to get people screened onto the bases and so being able to get everybody's visitors there is not working. So um I had sent this but I
don't know whether they've officially communicated the changes to the district or not. So I will just share them because I know because I'm a parent there. Um, graduation is now May 28th at 10 a.m. at Robson Arena. Um, so that is where they've moved their Colorado
Springs graduation for this year. And that's my update. Mike, oh, I'm going to have to move fast because man has it been a month. Um, so it started out with uh me coming to this building again to donate my body to science. So last time I left behind some
blood. This time it was body hair as uh the students connected me to an EKG machine and uh um that was very well done by the students. Um I came here as well for the empty bowls night. So I've got a nice ceramic bowl and um made by
one of our students and enjoyed soup to support the uh D49 community pantry. Uh, I attended the SEAK, um, the special ed, um, uh, advisory council where they did their awards night. And so they read out
these recommendations from parents, all these very heartfelt messages from um, parents on, you know, why the um, the various special ed uh, professionals needed to be recognized. and uh one of
our board members uh um wrote a a a letter there as well that was very wellreceived. I just want to let you know, Holly, um I also attended the 3.75 uh uh event over at Vista Ridge. I got to say, Mr. Payne, you have built an
amazing math program. I I would never have imagined so many students inviting their math teacher up there to say, "This is my favorite uh my my favorite teacher." But I still recognize this my favorite line I've ever heard in this
room and of or in one of our meetings that you guys are the premier or what was the what was the term you used? Uh the the mecca of per of performing arts in the Pikes Peak region. But I I gotta
tell you, I was in this room Tuesday night and the combined music program of Sand Creek uh you know, coral and instrumental, they threw down the gauntlet and they said, "We're not going to let you have that title unchallenged." It was an amazing
performance. Um and I I was obliged to come to it because some of the students performing in it were my students. So, I actually was invited Monday. I taught two sections of the modern performance
class and I showed them how to um set up sound for their bands and uh run the soundboard. And that was probably the most exciting thing that I can uh say in my uh board uh in my board career. And
while I was there, I noted the teacher um supplying her own equipment to keep that program going. And the it just those things happen every day. And you come into your class those classrooms
and you're going to see it. And uh I see our teachers doing those kinds of things day in and day out. And so in honor of teacher appreciation week, I just want them all to know that I see you and I thank you for your service and I
consider it my job up here to make sure that you have the resources that you need to continue to show up for our students. Thank you. >> Thank you. And we don't have any other further board administrative updates. So we are on to our action items. And um as a reminder, these items were discussed
at a prior work session. And because they've been discussed at a prior work session, we tend to move through them pretty quickly without much discussion or um or commentary. Our first item is the charter school food service contracts. May I have a motion, please? I move to approve the charter school
food service contracts. >> Second. >> It's been moved and seconded. Any discussion? >> Mike, >> just one quick question. Any significant changes from previous years? No, nothing significant. >> I have a quick question. Um,
oh gosh. How are the termination, default, and dispute provisions handled if a school changes in enrollment or meal demand? Like, does anything change as far as, you know?
So, had you spoken with Monica earlier tonight, and she had several uh if you had spoken with Monica for more than about five minutes, you might have heard that the enterprise we call nutrition services is the most highly regulated of
all of the activities in the district, right? >> Which means that all of those processes, including changes year-over-year, are are run according to a very systematic process. There are there are both investigation and resolution processes
that we follow. Um and although I won't try to tell you what those details are, I can tell you that we don't wing anything in nutrition services >> and contractually it's a lot different than prior to the healthy meals for all because we used to actually have meal
costs and things built into the contracts. And now because the state's reimbursing that base meal price, they're being charged for the transport of the meals and the components that are the extra cost. Um, so the contracts are for a lot less money than I remember seeing 10 years ago.
>> I think that's the material change. Yes, Lori. And this is just anformational item because sometimes we have closures out east because the weather's bad and some of the charter schools have asked, some have asked why did we close when we didn't have this weather service. But
since we provide meals to them if we have a snow day, we want our staff to stay sa safe as well. And so those meals will not be delivered to the charter schools on those days. So once again, it's part of keeping everyone safe, but
that is a question we get sometimes is why did we close? And that's part of the reason why our charter schools close when the district closes. Further comment hearing on a vote, please. >> I
leve >> I >> Ryan >> I >> Thompson >> I >> Withers I >> motion carries. We're on to policy and procedure review. May I have a motion, please? >> I move to approve the policies included
in the policy and procedure reviews in April. >> Second. >> It's been moved and seconded. Any discussion hearing? None. A vote. >> Hy. >> Leight. >> I. >> Ryan >> I. >> Thompson.
>> I. >> Withers. >> I. >> That motion carries. We're on to 7.3 individualized education performance education report. Oh, weird title. Okay, this is the seal the um motion for the seal for gifted innovation pathway. May
I have a motion, please? I move to approve the seal of gifted innovation pathway. >> Second. >> It's been moved and seconded. Any discussion hearing? Not a vote. >> Hy. >> Olivia Wright. I >> Ryan
>> I >> Thompson >> I >> Withers >> I >> motion carries. We're on to item 7.4 student fees. May I have a motion, please? >> I move to approve the 202627 student fees.
>> Second. >> It's been moved and seconded. Any discussion? >> I have a question. I'm sorry you're gonna have a lot of last minute questions for me and I apologize that I didn't send them in advance. Um, does anybody know kind of like roughly off
the top of their head how are the free and reduced subsidies funded? Like what are the highest cumulatively like cumul cumulative family cost scenarios and how are the
free and reduced subsidies funded? >> So I'll I'll I'll take a stab at the answer. Um, one of the major changes that we're going through over the last two budget cycles, um, but especially under Miss Brook's leadership, is that the board's budget, which has
historically been funded lagging based on need, is now funded on the front end of our budget process. Uh, historically, um, y'all have spent money for which we did not yet have approval. And so although it was although it was legal
and it was ethical and honorable and passed audits, uh it wasn't best practice. And so we have moved the board's budget up forward. We do projections based on historical spend rates. Um we know how many more for example free and reduced students who
qualify for free and reduced lunch to anticipate in the next year and what that impact might be. We have a projection, it's not highly precise, but a projection of many services and activities they will access and therefore how much the board's budget will have to cover. So we do it it's
it's largely based on production uh projections but then we have a backs stop contingency and that's a new development but it's a really welcome development. If I've misstated any part of that, Miss Brooks and her team in a later presentation are welcome to improve my answer.
>> Lori, >> yes. Um it was just a request because you always do such a great job with it. if uh President Levir Reich could talk about some of the benefits to applying for this program. So the um the way in which we can
identify students whose families can have fees reduced or waved is by filling out that application. There are also other services in the community families qualify for that aren't necessarily strictly district. If you qualify for free and reduced lunch through a school
nutrition program or through that application program, that's the first checkbox and a whole bunch of other community services that your family can access. But from the district perspective, filling out that application flags and lets us know. People used to fill it out so they could also get the lunch. Now that we have
free meals for all, that piece isn't there. But that filling out that application allows us to either wave or reduce your student fees. Um, I know I paid $850 my son's senior year um in fees due to classes he needed to retake.
Um, so those fees add up quickly and so that we don't want students to be unable to take to take advantage of an opportunity because the fee is too high either for an activity or for a class. We don't want that to be a barrier for families. We also don't want families
who can pay the fee to believe that they are subsidizing in some way folks who can't afford the fee. We don't want that have not battle. And because of that, well before I was even on the board the first time, the D49 board of education made the commitment that a portion of
the general fund budget that is aortioned to the board of education would be used to pay the fees of any student who was free. They would pay the full fee. For reduced, it would pay a portion of the fee to make sure each of those programs stayed whole and that all
students have an equal opportunity to participate in those activities and classes regardless of the financial standing of their families so that they all get the same opportunity for education. So now with that, are we ready for a vote? Okay, may we have a vote, please?
>> Hyle. >> Hi. >> Very >> I. Brian >> I >> Thompson >> I >> Withers >> I >> that motion carries. Our next session is information items. Those are only for the board. Board members note there was
that 8.2 which was related to temporary waiver of our policy um so that they could redo those job descriptions while um as they realigned due to the recisions um from our budget cuts. So, now we're on to our discussion items.
And our first discussion item is a new job description from applied and advanced learning. And we just have a screen saver up here and nothing from the board packet. Um, and before that we were getting internet connectivity, Prime Video, something or
other. So, we're not seeing what we're supposed to see up here. I don't know if we can get that fixed or not. Um, but just so folks are aware, that's what we have. So, we all may have to click through on our our personal devices to be able to see things.
>> Well, good evening board. Superintendent Hilts. Um, I'm bringing forth good tidings with this job description um request because we are experiencing uh a large amount of growth in our workbased learning uh within the school district.
Um, simply put here, I'm here to answer any questions that you might have around this here. Um, this position would do multiple things here. um in serving uh our students at the high school and middle school level that range from learning about work. Um that would be serving students and staff through
things like um site visits or guest speakers or so on and so forth to um all the way up to the high school level where it would be serving across all high schools um with support around learning through work. And that would include things like internships,
pre-apprenticeships, apprenticeships, school-based enterprises, um and also apprenticeships. Um just this year alone here, we've experienced about a 58% increase in asks for um this
type of service here. And um to support this even more um I pulled our local IAP data for the last two years. And our top rated request for future programming happens to be internships and apprenticeships from our high school students. I anticipate this growth to
continue to grow here. Um and this position would help facilitate that transition into uh um increased service. >> Questions board members? Holly, >> I got a lot tonight. Um, would you say
that this is equitable across all three zones? >> Absolutely. >> Okay. And then um and maybe I'm just was this something that already existed prior. >> So in this capacity, no, each school's
prior um to a reduction force had what were called choice and success advisors. They were basically your local to do uh work-based learning here. um this position will help kind of backfill that need as some of the zones do not have those positions anymore.
>> So there isn't much of like a difference or is this just kind of I guess I'm just asking what the difference was between this new one and the previous one. >> So so essentially a district level choice and success role here. Um so those zones that have holes or gaps, we
can use this position to be able to backfill those. Nico, >> not a question, more so a comment just in support of it. At the campus, we have Mr. Michael Msino as a choice and success adviser and I just wanted to speak to how invaluable that presence
can be because he's running a a very successful program on our campus with a bunch of site visits for varying careers making sure people have those internship opportunities which is I think paramount in a lot of cases to future career
success. So, I definitely think it could be extremely beneficial to make sure that that is something that is accessible districtwide because I've seen p firsthand my peers are able to utilize those resources uh very well in order to advance themselves career-wise. So, making sure all students have access
to that so they can make the choices that we want to support as a school community, I think is very cool. Another thing I'd like to share with the board here just to educate you about this as well too is that there's legislation that's called the big three which I know you're all aware of here. It's all
around postsecary workforce readiness. One of the metrics inside of that that schools will receive a rating on here in the future here is work-based learning. And so for able to support schools to uh meet the mark on their card or report
card as well too, this position would absolutely help move that forward for them. But first and foremost, this is about making sure kids get access to these incredible opportunities because at the end of the day, we're this is all about getting kids good careers and
work-based learning is probably the best and most common remedy we can give all our students here to prepare them to be prepared for the workforce in their future. >> Other questions from anyone else? Okay. So, I didn't see a budget impact
line on on the cover sheet. Um, so it's a new position, so I'm assuming it's a new cost. Um, is it >> I can speak to that. >> Yeah. Um so uh what the plan is here is that uh we draw PPR from running the
advance and applied home school and this position will be funded through the advance and applied homeschool program along with sunsetting the position within the department. So there should be a nominal just a status quo budget cost with this. This was will not be a new position.
>> Okay. So essentially because of other changes that are happening concurrently that weren't part of the recision, we're not ending up with a new additional cost into the budget with this. Is that correct? >> We would use the term it's budget neutral within the program budget. Yes.
>> Okay. That was my main making sure just because we we have to be incredibly sensitive to that component. Um, I think work-based learning is one of the keys, especially for, you know, I think it was at one point 50% of our students weren't
choosing to be collegebound. They're choosing to enter the workforce either through the military or through other things. And so although the concurrent enrollment is amazing and having those opportunities for our collegebound students is incredibly important and we need to continue to do that, we need to
not leave behind those children and families who aren't choosing that path. Um and make sure that they have the opportunity to find meaningful employment too and they need this for that to happen. Um and so I'm okay with it as well. So, are we okay with moving
this forward um for approval? >> Yes. >> Holly. >> Yes. >> Ryan, >> yes. >> Mike, >> yes. >> Okay. So, we'll move that forward and it'll be approved at our June meeting hopefully. Thank you.
>> Thank you. >> We're on to our next item, a new course proposal of freshman human geography. Greetings. Good to see everybody. Uh I'm just here to introduce um uh well, we want a new course proposal obviously for freshman social studies. Uh, but I
wanted to introduce uh our social studies department chair. Uh, and also she's also uh affectionately known as the queen of the manitu incline. I dare anyone to race her. Uh, you won't survive. Uh, Miss Molly Padilla, who's
going to talk a little bit about it. >> Hello. Um, I'm Molly Padilla, a teacher at Fister High School and the department chair there as well for the social studies department. Um so we have a course proposal
um for human geography. Uh currently we offer um a geography world history class for our freshmen. Um but with the shift of now offering um US history to our
juniors and American government to our seniors, uh we wanted to offer our freshmen an opportunity to take a human geography course. Um yeah. Did you guys have any questions?
>> Questions, Lori? >> Yeah. So, it looks like you're utilizing textbook that is already on hand, the McGraill textbook. >> Yeah. >> And I really thought it was interesting some of the course proposal um as far as culture and population and how it all
works together with with the human need to move around. Um so I thought it was a very very interesting course proposal and it made me think of a paper that uh Superintendent Hilts and I read once.
There's also a YouTube uh video on it, I pencil, of what it takes to make a pencil. And it was amazing how many different things are pulled from different countries to make a pencil. So, if you get a chance, I that course
made me think of the YouTube clip on Pencil, which it looks like a really interesting course, and I'm glad we're utilizing textbooks that we already have. >> Thank you. Any other questions or comments?
I will say I appreciate that we're still looking at maps and the GPS and GIS and that component and less people think that doesn't seem that relevant anymore because you have your iPhone when we had the Black Forest fire. a good friend of
ours um was actually working in the county offices and she was the the GIS person and she was daily developing the maps that the firefighters were using to fight the fires to save homes. Um and she was the one calling us and telling us whether we needed to still stay east
or come home every she said no don't come home yet because I'm this is you're still on the contingency map. Um, and so but that is a very it's a shrinking skill set and so she's in high demand all over the country and didn't have to stay in El Paso County and make some
more money someplace else now. Um, but that that was key to saving whole sections of Black Forest was the person who was able to give them the detailed maps they needed to be able to follow the fire and get resources where they needed both on the ground and the aerial components that were fighting the fire at the time. So it has real world
applications even now. Thank you. Yeah, I agree. >> Thank you. So, are we all good with moving that forward? I'm seeing a nod. Yes. So, we'll put that um for action at our next meeting as well. >> Thank you. >> Great. Thank you. >> We're now on to the tough conversation,
the budget. Um, and Rebecca did let me know. Um, and I gave her permission to refresh it in the packet because the state dropped a whole bunch of information on them like today. And so she ran it at 3:00 today so that she could give us the most up-to-date
numbers. So some of what you'll see in this will be different than what you read um ahead of time. That's because, you know, the state does everything this late and so we're just now and they have to because of the way their budget cycle works. But so she's literally giving us the latest information we have from what
the state literally just dropped to schools. So I would also just like to say thank you because that's a pretty herculean lift um to try and get done within a few hours before the meeting to make sure we have that information. So thank you to your whole team in advance
as well. Thank you Marie. Um I will give the majority of that credit to Spencer. He is the one that did the hercule herculean effort to uh update those super quick. So, um I have him up here with me as well to help with the presentation tonight. Um and it was it
was after 3:00 today when we got the latest run from the state. I also want to just kind of preface that it's not final still. It's probably there's there's probably not much that will change it. I don't anticipate a lot of
amendments, but until it's fully through and everything is final final, it still has is subject to change. And I can't get this to go down. There it goes. Okay. So, this is just kind of some uh ers for everyone. So, um the beginning
fund balance is our starting point where we start the 2627 school year um for our budget. Um and then we've talked about and so I'm going to kind of go into a little bit of detail for those of you that weren't here mid year this last year for the amended budget. Uh we
decided to make a change in how we appropriate this year. Um, and so that looks like revenue, any incoming revenue for the current year plus whatever fund balance we currently have in each fund balance equals our total resources in
that fund. And we will appropriate that entire amount. There is one exception I'm going to get into later and I'll explain why, but every other fund is going to be appropriated in that fashion throughout this presentation. um per pupil revenue which is PPR that's
what we call it but for per pupil revenue is the breakdown of what we get per pupil from the state um that is recurring revenue fund balance is onetime money so we don't want to rely on one-time money in our budgets for
certain things uh especially ongoing expenses like salaries and benefits um and then our estimated unassigned fund balance so this is based on where we're projecting ing out our things uh for the rest of this year. Originally, we were thinking we were going to be close to
like 1.8. Um, and right now we're trending for 3.9. If I am completely like putting my my thumb or my finger to the wind, we'll probably land somewhere in between those two numbers. Um but
based on some projections of where we currently have spend and some cuts that we've made midyear um that will we'll find current year savings. I think we're going to land somewhere in between 1.8 and 3.9. And this is just an enrollment summary
kind of giving you a comparison of 2526 of where we sat compared to where we're currently projected. Uh we are using the projections from each of our zone superintendent um because they're the ones that are closest to those numbers and kind of have a feel for where those are going to land. Um so we're currently
projecting a slight decrease again this year approximately 35 and a half students. Um so about $400,000 um all said and done for the for the enrollment piece. And then this is the piece that kind of
trickles through the rest of it. The PPR number is what changed. Um if you notice the one originally was um a little bit higher. Um it was at 500 with the second line item you have there. The 20 26 27
PPR was at 11,595. So that's gone down a little bit. So it's at 2335 per pupil. A little bit less. Um, so we're still going to show an overall increase of per pupil revenue uh at 3.8
million. But I also w to I'm I'm going to reiterate this every time I get the chance to say this in front of you guys. Um, the state did adopt the most optimistic budget that they could based on the most optimistic e economic
forecast. So, I will also make sure that you guys know there is a higher than average risk that there's a possibility of a mid-year recision. Um, so we are budgeting very conservatively to account for that just to make sure that we don't
find ourselves in a bit of a pickle. All right. And so this is where that per pupil revenue number um trickles into our general fund piece. So this is showing you the difference between our amended budget in 2526
and what we are proposing our revenue will be for the 2627 budget that we will hopefully adopt next month. Um and then the differences. So I'm going to talk about some of these differences that are kind of material.
Um the first one is going to be an increased variance and that's mostly due to our per pupil revenue change. Um, the other big ones to note on this particular page are those large negatives and they're the ones that have the asterisks next to them. So 15 and
17. I've also talked about this a couple other times at board meetings. We are collapsing those funds at the end at the end of this year. So we wanted to show you that change where those are being included into fund 43. So, those show as a big negative because those are closing
up. And you'll see it reflected on the next page in our fund 43. And here is the second page of our funds. Um, and as I said before, fund 43. I'm going to go kind of out of order just because that kind of ties out with those other numbers that were collapsing
along with the activity and that fund as well. Um, so that's where that comes that $9 million difference comes from. Um, and then I'm going to jump back up to the top. So, some other changes that we're making. Fund 25 is our transportation fund. Historically, we
have done um we've had a split of some expenses being in our fund 25 and some being in our fund 10 or our general fund. So, for more accuracy around our fund 25, we are going to show all transportation expenses in fund 25. Uh
that way you'll kind of get a all all a whole big picture on what transportation actually costs instead of it being mixed in with general fund. Um and then our fund 39. This is a pretty good difference here of about $5
million and that has to do with just savings from our payments and the refunding that that we have done. Um, so that is a a nice little um helpful piece when it comes to some projects we can do. Um, and then the last one that I'm
going to talk about just because um, it's material is that health insurance fund, the fund 64. That one um, we did have to do some premium increases. So, you're naturally going to see an increase in revenue year-over-year
because of the increases in the premium. All right. And then just summarizing our revenue. So, I know it gets a little confusing when we talk about we're having an increase in PPR, but we're decreasing enrollment, all of those things. So, um
just kind of summarizing everything we talked about a little bit at a high level. The potential for mid-year recision is still there. um we will potentially lose projected 400,000 due to student count decrease. But then the
total decrease of our revenue which is that $2.3 million that we saw of the difference on that um general fund that's a conglomeration of ups and downs and that's where we net. So it's an increase in the PPR which was that 3.8 8
million I think um if I'm remembering correctly plus the declining enrollment plus we increased transportation because not only are we moving expenses over there so we have to move a general uh fund transfer of revenue over there and then we also have lost that coopet
one-time money that we used for curriculum and um technology so that will not be in there this year so that's going to cause a natural reduction in revenue as well Any questions on the revenue section before I turn it over to
Spencer? >> Can you just explain a little bit for folks who haven't lived through one? When the state does a mid-year recision, what does that look like? >> Yeah. Um, it's very painful. Um, so I'll
just kind of explain. School districts by nature, we do contracts at the beginning of the year. We set staffing at the beginning of the year. Um, and often we choose to spend a large portion of our operational budgets early in the year, especially for things like
supplies because you want to spend that year's money on the students that you have in those seats. So, when you've already committed a lot of those things, um, it's very, very difficult when the state comes through and says, "Oh, just kidding. You don't really have that much
money." Um, the other piece is through Colorado law, if we have a contract, so to speak, we can get out of those through a non-appropriations clause, but you can't do that midyear. So, um, once you're in a contract, you're stuck. Um,
and so it really is very difficult to maneuver. Um, I recently went back and looked at the years that we have had a recision. Um, and they have varied anywhere from $2 per pupil up to $158
per pupil for district 49. So the year after the 2008 recession in the 200910, it was $158 per pupil. That is a huge hit for our budget when we've already are scraping the barrel. So um, did that give you
enough, Marie? Yeah, I just wanted folks to kind of understand and they and they're paying us they pay us a certain amount every month they're sending us. So if they so the later month payments if they do a
recision basically get doubly small, right? Because they've paid us too much in the beginning now >> and so then all of a sudden you're squeezing more. So it's it >> and that's even exacerbated with the new 9-month payment schedule. So yes, it it
would be it I mean depending on how big the recision could be, it could be where we would have to pay them back at the final payment, >> right? So literally we may have to write them a check back. So I want that to be in people's heads. Um I thank God wasn't
on the board when they did that had to do that, but I was a parent and was watching the recision and and the decisions that had to be made that year with the $158 cut. Um, my kids were in elementary school at the time and it was really hard on everyone. And so I
appreciate that you're giving us all the warning ahead of time and that we're kind of we're we're we're not running up to what they're telling us they're giving us because we're trying to make sure we have that because we've already spent a significant amount of our fund balance down
>> um to give of us the time to get the budget where we needed it to be in the first place. So I just wanted everyone to get to to to understand that that it may exactly how painful that word will be. Um and then if you see it, talk to your
legislators about why didn't they why weren't they honest in the more honest in the fall like you know my cynical piece is they they like being generous right now because they have an election in November and the decision if they make a decision in December January it doesn't affect their election because
the election's over. But that's me being cynical. I'm hoping that their optimistic growth is true, but it scares me. So, thank you. >> I hope I'm wrong. Also, I hope I hope it is more optimistic than how it turns out to be.
>> Holly, I I appreciate you and the work that you do because like it just every time I look at any of this, it just blows my mind. However, to piggy back off of what Marie was asking, um because first of all, I appreciate that you're cautious
and the state is optimistic. So, we're cautiously optimistic, but what does a contingency plan look like if a recision occurred? I mean, like is that basically like what you're trying to be cautious about because you're just like you you
just don't know or what does that look like? Does that make sense? >> Am I asking the right the right way? Okay, thank you. >> So, essentially, districts have what's called a contingency budget anyway because you always have unforeseen
circumstances. So, we did also kind of run um we we used 150 per pupil to kind of run a scenario on what our worst case scenario had been historically speaking. And we do we did make sure that we have
that much um in our contingency for the district. So um and then if if it gets really bad, I do have some other ideas, but I I don't I don't want to go there unless we have to. Yeah.
And so I just wanted to to emphasize that um that last point too. So we do have some tools in the tool box if we require them. >> Yes. >> And um because I do want you know our teachers to know especially that they've just seen us go through um an exigency
and the the news that we're hearing right now is grim. And so if we were to tell them that um that they're going to be okay for this year, would that be um a responsible statement?
>> So without knowing exactly how much a recision or budget stabilization could be as long as we uh don't exceed historical recisions, I would feel comfortable saying that. And I also think that we would make appropriate
cuts in other areas before cutting staff. I think we all have a high um commitment to not making additional staff cuts this year. >> Thank you, >> Lori. First of all, I'd like to thank you for all the hard work you've done because I
had the same question that Holly did was how do we prepare for a possible midyear recision without going granular, but just overall. But I know that you guys have walked us through the exigency and now this preparation. So, I just wanted
to say thank you again because of all the hard work you've done with an unknown future and unknown numbers to come up with realistic budgets. >> You bet. Well, yeah, that was sort of the point I
was making is I didn't, you know, we we have people who will look at what the state gives us or what they're projecting they're going to give us and then say you're not spending this and therefore it'll be like those kind of um uninformed emails about our audits in the past. So, I want people to also
understand that you are making an intentional decision to not spend every dollar that the state is telling us we're getting because they've got rosecolored glasses on and we have to we have to run we run on the
money we get every year. So, we we don't have a a rainy a large rainy day fund that we can pull from if their rosecolored glasses are the wrong color. Um, so you're planning for it. That's why you've left. That's why what the state says we have and what we're going
to approve won't be the same number in terms of what we're spending that's intentional to protect us. Um and then if the rose is true then wow at our amended budget you'll have some things we can spend money on for us to improve. Um so >> so technically the contingency does show
up as an appropriation because we could potentially spend it. Um, however, it it is a separate budget line item, so it is kind of held back and not budgeted out to the district um without us kind of knowing where we land.
All right, I'm going to turn it over to Spencer for uh Oh, I've missed the revenues. I apologize. Uh that was the transfers. Just a list of all the revenue transfers and the funds that we're closing. take it away.
>> Hello. Uh Spencer McCay, budget manager. Uh so this is our expenses expense budgets uh for each fund. And so starting with the general fund, that's going to be the biggest. Um and what makes up that huge change is we had
about $9 million in cuts from the current year to the new year. um plus the one-time cop money that we're not going to be spending along with that. And then just continuous shifts in the um PPR number.
Um pretty much whatever that goes down by, we're also taking that out of our budget. Um we also use contingency to adjust that, so we're not reducing anyone's budgets. Um because of that, um I'm pretty much just going to hit the big ones. Um, state grants, it's just
we're making it equal the revenue. Um, that any grant related ones, we don't really know what it is until we get it. So, it's primarily just we use the current year's numbers as a starting point and then in January with amended budget, we'll tie it up to the actuals.
Um, so there most likely will be a slight increase. Um, fund 14, that one is really big because that's our property taxes and the charters we the charters work on a
reimbursement basis with that money. So there's a large fund balance in there that is technically the charters that just carries over year after year until they spend it. Um, so that just kind of builds uh year on year. Um, like Rebecca
said, the fund 1517 is going to fund 43. So, you're seeing that huge change. Um, and then I will go to the next page. Again, fund 25, we're moving it from fund 10 to 25. Um
and then fund 39, that's another one where that's also that's our MLO um to just pay back our um cop repayment. So that's just matching the revenue of what we could get. Um and then the fund 43 is getting
the addition of fund 15 and 17. And yeah, so that's all for those ones with the large changes. So we have about a 12.7 million cut to general fund um to bring it in line with our revenue um
we're not seeing that 4.7. So that's a that's really the big swing that um was anticipated. And then we anticipate increased health benefits premiums but hopefully not nearly as much as what this past year was.
Any questions on expenses? >> I have one more. Ah the breakout. So this is a little different because we uh this year in our part of our internal process um the categories you see on the left there are prioritizations
um pretty much thing you know in order of like things we have to pay for stuff that required by law stuff like that. Um so it just breaks out the um the spending distribution for those categories with uh salary and benefits
being 79% because of the cuts we have it had dropped below that 80% threshold. Um which is kind of a sign that if we did need to make more cuts it probably won't come from salary benefits because 80 to 85 is about that range we want to be in.
Any questions on that? All right. And then this is where we bring it all together. So this is uh this summarizes what the projected revenue is plus the projected fund balance gives us our appropriation for each of these. I'm not going to break any of these down except for one on the
second page here. Um so fund 39 has an asterisk. we are not appropriating the entire coop repayment fund and that is because we uh we already spent down the bit that we could last year. Um and so we really just want to keep those
payments in there and then keep any balances right now um until we determine if we want to do any other either coops or um the board would approve any one-time transfers for anything future. So that we didn't want to appropriate
when we knew we had no intention of we want to keep at least 100% in that fund for those COP repayments. So that one deviates from the rest and then this is kind of the budget timeline. We are here today on May 7th
to bring this um proposed budget. We will be bringing this also to the DAC meeting next week and then June 11th, we will bring the proposed budget as an action item where it will turn into the adopted budget at that point. Um after tonight, we'll have the budget posted.
We'll do the budget notice for 30 days. So, we have a 30-day period for the community to review. Um and then this is our same budget calendar that we show you guys every year. um just to kind of show you the timeline of how it all works for reference, especially for the
new board members. Um and then that's it. What questions do you guys have? Any other questions? I just also wanted to thank you, Rebecca. So, you mentioned um Spencer mentioned the amount in the MLO fund
that belongs to the charters. Rebecca um made a plea to the charters at the charter summit pointing out to them that there is this money available to them. We're holding it for them. Please come talk and we can show you how to use it. Um so I'm hoping that our charters will
take advantage of you as that resource to show them how they can adequately access that fund while still staying in line with what the uh ballot language was for the expenditures. And thank you for giving your time that Saturday as well. >> Absolutely. Thank you. Thank you.
So, we are now on to our um IG board update. Uh Dr. L. Fletcher, executive director, joint operations. Uh not charging to their time right now while they're working away here. Since two-fifths of the board has changed out, I thought I'd give a brief previously on performance
contracting. Uh originally two years ago, we've been working around this for two years. We looked at performance contracting as something to help us with our deferred maintenance and to keep that in check and maybe reduce it. But uh over time working with them and also our current situation with the budget it
became something greater there. One of the things we had to do last year uh in preparation for next year is to cut some of our capital funding about a million dollars and there could be more. Now we could sit there and hope that we retire before the buildings fall down and that kind of thing but that's not our
strategy. Our strategy is to get into performance contracting so that we could be doing something that works against one inflation of our deferred maintenance and two uh situation where our buildings are no more no longer usable. So I want to give that pretext for that to let you know that we've been
working on this for two years and um now we're getting to the point with the um investment grade audit where we're ready to move forward um pending your um approval of course. So without further ado, Will. >> Thank you. Pleasure. Okay. Hello. Good evening. Thank you so
much for having us. Is it possible to plug in my own computer to the chart here, Linda? I think. >> Oh, yeah. Oh, okay. Okay. Absolutely. >> Well, it should, I believe, because it's loaded into our board docs, it should already be loaded onto that one. >> And so, we'll just as a matter of public
record, we we need to use what was prior submitted. Got it, which is what's on screen up there. But if you have additional I know sometimes we do transitions or or elements if if there are additional materials you're welcome to submit those through Lynette and she can >> I had fun animations that was
>> I get it I >> it's fun to make >> No this is perfectly grow and explode. >> And how are we moving this thing? >> I think just down like this. >> There you go. You got the fingers on you. You know what you're doing. All right. >> Well, thank you so much again, Board of Education. Congratulations on your new
appointment. um director. Excuse me. >> You can advance just >> Oh, okay. Perfect. Thank you guys. Appreciate that. Uh once again, my name is Will Bennish. I'm a program manager with Schneider Electric. Uh with me, I have our two project development managers, um Jake Williams and Madden
Dillard. Um we're here today to provide a final investment grade audit report update for the board of education. Uh this is the culmination, like Dr. Fletcher alluded to of nine months but really feeling like two years of establishing relationships getting a really deep knowledge and understanding
of facility needs um but also understanding operational challenges fiscal challenges and how this program can help combat that. Um so as you're seeing on your screen here as we're introducing this this program and the work just like the district has their big rocks the big rocks of this project
are very much oriented around these three goals. being able to tackle deferred maintenance and ensuring a comfortable learning environment in the process. So the scope of work is contingent upon that goal, reallocating future operational dollars. We're seeing costs and increases on the construction
side, on the utility side, getting ahead of those challenges by tackling some of these most missionritical needs and then of course promoting environmental and sustainable efforts in the process with the impact to the student learning environment. We are an energy services provider. It's at the core of who we are. Um and yeah, those are our big
three rocks. So, as we move down, Dr. Fletcher also alluded it to a little bit, but um discussions with the district began a little over two years ago. Um I came back and presented to this board, I believe, in the fall of 2024. Uh if we
all remember that fun time. Um it feels like forever since then, but we were competitively procured by the district. Um narrowed down to two energy services organizations and D49 selected Schneider Electric. Um, and we've worked with the district's operations, leadership,
finance team. None of this work could be done and would be done without their input and effort. We're energy experts. They're district experts. So, they're in the driver's seat for this entire project. And that helped drive a lot of the components of challenges and priorities that you see there. We're
going to be talking a lot about utility costs, operational costs, energy savings, uh, funding mechanisms throughout this process. So, we'll be as uh concise as humanly possible, but please don't hesitate to ask any questions you may have.
So, as we looked at those factors of challenges and priorities within those three big rocks, what are the tangible things we're hoping to address? Reducing deficiencies here in Colorado. We're seeing an average escalation rate between five and 6% when it comes to
increase in construction costs for work like this. We're expecting that to increase especially with um of course issues that are happening across our country when it comes to getting this kind of work done. Uh we're talking about budget neutrality. Uh this is really the focus of knowing that form of financing is a funding mechanism in this
project. So knowing that we're combating any financing costs associated with project savings is a major importance when it comes to budget neutrality. We'll talk about that today. Managing top priorities with essential equipment. We're talking about heating, ventilation, air conditioning, building
automation. It's not the most fun stuff, but it's the most important things that keep a building running, keep buildings open, keeping the lights on. Uh, this was driven and led by folks like Daniel Payne, CJ Gillick, Bruce Brown, the best of the best that you have at your district, impacting the learning
environment. We're talking about, especially with the building automation system, improving the comfort, the temperature inside of classrooms so students and teachers are comfortable in their learning environment. Um, creative funding paths. There's a few different funding streams we'll speak to today. And finally, a student engagement showcase, which I'll actually bring
something up real quickly, but a part of our partnership was very much inclusive of a student curriculum partnership plan. Um, we work primarily with school districts and we have an entire team dedicated to the student engagement experience. So, we'll bring that up as well. Yeah. And just for some fun
introductions here, but uh last week we were at a few different schools and we uh held our Earth Month, Earth Day experience was with uh with Falcon Middle and Evans Elementary talking about the importance of protecting our earth, the importance of some of the project that's being discussed here. We
did some fun activities, some car racing, some bug building. Um and I think the students had fun. I don't think they didn't have fun. They definitely had fun. So we had a really good time with them and can absolutely share some of those photos with the group as well. So, okay. Well, to get into the program
overview, if you were here when we last presented and remembered all the way back when, we're talking about the state energy offices energy performance contracting program. This is in legislation and state statue as a program where the state energy office pre-qualifies organizations like
Schneider Electric to be able to execute this kind of work across the state. I believe there's about a dozen of us that serve the state of Colorado. No one else can do that here. We go through an extremely rigorous vetting process to be on that list to actually execute this work. So the state has the backing of
vetting all of our documentation, our investment grade audit reports, our energy performance contract um as we move forward into a final project vote. Um so as you see on the left hand side here for those that want a bit of a refresher, essentially what we're doing is we're gathering a baseline of your
utility and operational costs, right? Your electric bills, your natural gas, your water. We're looking at what you're spending your operational dollars on that are impacting your deferred maintenance. What's the material, the labor costs? We gather a baseline of that information. We make recommendations to the district
leadership team about the impact to saving money on your utility costs and saving operational costs. If you have more LED lights inside of your facilities, you'll see a reduction in your electric bill. We'll take the pre-measurement, the post-measurement. We'll capture the savings in between.
those district savings we use to help fund this work over time. So in our financial metrics slide coming up we'll share a little bit about how that is broken out. So when we met with the district's facilities and operations team we wanted to understand what are the major major scoping goals. This is
your project. We're here to support it. We know that mechanical is at the top of that list. Getting mechanical packaged units HVAC done. Actually here at Sand Creek quite a few as we'll talk about is a major priority here. These are some of the most expensive pieces of equipment that keep a school running. It's hard to
get a best grant to support work with HVAC. It can sometimes even be hard in a general bond obligation. So, this is one of the alternative creating funding mechanisms to get things like HVAC addressed. Outside of that building automation system, we're going to talk a lot about building controls today, but it's essentially the heartbeat of the
facility that communicates between the HVAC equipment, the thermostat that's on the wall to keep classrooms cool and comfortable and also warm in the winter time. Um, we're finishing out the district's LED projects. The district's done a really great job at tackling that on their own. There's a clean lighting ban here. Sorry, fluorescent lighting
ban here in the state of Colorado. Can no longer use fluorescents. Districts really close to being done. Our project will finish the job. This is dragging a lot of those energy savings across the finish line to help fund things like HVAC and building automation. And finally, we actually, this last goal
here, this was driven by the district's operations team, I think at our 30% meeting. Um this was right around the time the start of the school year. A lot of tough discussions around funding measures, right? This is not a wants project. This is a needs project. These things must be done whether it's with us
or with anybody else because failed equipment when it comes to those top two priorities can mean the closure of schools. So we're talking about the severity and the need of leveraging missionritical dollars. That terminology and that discussion has been happening in all of our milestone meetings up to
this point. So with that being said, I'll turn it over to Madden to briefly bring up our scope of work and we'll go into a little bit of depth on that front. >> Thank you. Well, so what you see on your screen is what we call our scope matrix.
It is representative of the scope of work energy conservation measures that we have co-authored with the district leadership to include as part of this project. So anywhere there's an X, it will be included in the scope. And Jake is about to go through each of these ECM
buckets one by one. >> Hello. Uh in the sake of time, I'm going to go through this with relative speed, but please know that we're going to be following up with the district with additional supplemental information in the coming weeks, which is going to have a lot more uh project specific scope
information. Uh also happy to follow up with you um as well. In terms of HVAC and electrical um or mechanical specifically, simply put, there is a lot of older HBAC throughout the district. Uh as well as
key critical electrical infrastructure improvements that the district would benefit from. We worked with the D49 operations team to basically whittle this down to a priority list of sites and units that would make the most meaningful impact.
From there, our our scope currently represents over 40% of the target priority HVAC list. Uh, and also included in our scope, we're we're addressing the key the most key electrical infrastructure improvements which include replacing nearly a
30-year-old transformer at at this campus at St. Creek as well as a number of circuit breakers here uh near the main switchboard. Uh we also have included the power factor correction. So currently the district is receiving an
additional pendently to the electric utility bill as part of the uh less than ideal below 95% for the power factor. Um the the biggest benefit here is obviously with the maintenance as as Dr.
Fletcher had discussed the the district right now is stretched really thin in terms of uh maintenance and servicing of all of these equipment. There is growing work orders and servicing all these equipment. All all
of these units becomes an issue. So this really helps position the district to get ahead of some of that uh maintenance burden as well as um more efficient equipment. And um I'll I'll jump on to the next slide
here. In terms of BAS, um, and I guess to preface this slide, when I talk about building automation system, this is essentially the brains behind your heating and cooling. So, this this controls the HVAC equipment in terms of
making the proper adjustments to ensure proper occupant uh comfort throughout those those spaces. Um, is another mission critical item for the district particularly around also there's there's a common theme here
with the growing maintenance issues. Um currently there are four sites that are still operating under the legacy pneumatic control system. This is outdated inefficient technology. Um serviceability becomes an issue.
Sourcing parts becomes an issue just with with the age of of this control equipment. Um there is lack of standardization across the sites. Uh the primary the primary scope or excuse
me the primary technology throughout the district sites is a DDC system direct digital control which which provides improved accuracy um easier to service and so this will ensure standardization of the controls platform throughout this
is on the ALC hosted platform which is currently prevalent throughout the district and um seems to be working well and is a preferred solution. Um, this really helps again
improve the improve the maintenance and uh serviceability and lower overall um maintenance need. There's there's going to be le there's also remote troubleshooting with the DDC system. There's more accurate, more precise
control and it's it's a more efficient technology that's going to use less energy overall than pneumatic control system. In terms of lighting, the district has made tremendous progress in terms of phasing out older nonLEDD lighting
systems with LED. Uh this basically builds upon the progress that you've made so far and completes all of the LED lighting retrofits throughout your site portfolio. Um the benefit here is is really
number one uh and most importantly that it's it's providing meaningful savings that's going to help fund the other scope but it's also going to provide a direct impact to the learning environment and the office environment uh to the to the occupants of those
spaces as well as as Will had mentioned earlier uh this aligns well with the Colorado Clean Lighting Act that band uh high mercury containing fluorescent lamps back in 2025.
In terms of domestic water calibration um recalibration, excuse me, the existing fixtures throughout the district are overall in in fairly good shape. Um but over time, the flush valves in the toilets and urinals as
well as the airators will erode. Uh they'll get gked up. They will uh get damaged. This will lead to higher flow um more flow outside of the design design spec. So our scope is basically to bring these back re recalibrate and
recommission these uh flush valves in order to bring these back to the design designed uh specification. Uh this will eliminate water waste, reduce your water consumption and uh also reduce the the maintenance
headache associated with with those valves. Thank you guys. Appreciate that. Um, really fun stuff with the scope of work. Again, not the things we think about or see about very often, but make a really lasting impact to the learning environment, especially in the
longevity. Um, in our final energy performance contract, we have a schedule that's dedicated to the weighted average useful life of the equipment that we're speaking to. So when we're speaking of savings and life cycle savings, we average out the useful life of how long we believe that equipment will be in
place. And for the sake of this project itself, we're talking about a 20-year term. Uh so when we talk about the financial metrics and the savings, that'll be how it's broken out. So I know we're showing all of our direction towards all the things on the lefth hand side right at the top left there. Would
love to start there. Um there are a variety of different funding mechanisms when it comes to the savings. We're talking about the utility side. Um in our final investment grade audit report, um we're going to see about $160,000 in a reduction in utility costs. Um this
will occur one year after the construction of this work is done. If this work moves forward into the construction phase, we complete the construction. Once that's completed, the measurement and verification of those savings begin the end of that first year. We come back with a measurement verification report for the district for
the Colorado energy office. They vet our work and our analysis. That is what you'll see there in your utility savings. Underneath that is operational maintenance cost. This is the second component. Right? We talked about utility operational costs. This is a cost savings bucket that is co-authored between the district and Schneider
Electric. It's essentially the cost the district will no longer have to be spending on keeping up with deferred maintenance needs between internal material and labor. We looked at historical billing over the last three years and understanding what averaging cost, especially with the HVAC and
automation, has looked like in order to calibrate and get to that $84,000 number there. That utility and operational maintenance cost savings are calculated in term compared to the bottom two numbers that you see on there that we'll speak to in a second. We have our
telecom and IT. These two these bottom two are actually they're nocost services to the district but they do make an impact to the project. Um we work with a third party called Blue Wave who's been on a lot of our projects and they essentially broker out um contract services and better pricing for support
on the telecom and IT side for the district. We've investigated a few services. These are measured out o over a five-year term and not escalated. So, in our final amortization schedule for this work, um they're not escalated at 20 years, similar to the utility and
operational savings are. They're looked at over a five-year term. Between those services, we're seeing $86,000 that will be saved over each year for a five-year term. Gas rate savings, similarly to the telecom and it uh we found a better gas
rate pricing for the district across the entirety of the district. I think outside of maybe three sites, um where we're looking at better rates. these equivalent to cost savings on the natural gas side. This is over a three-year term only. So that's as long as those savings can be captured. So at
the end of the first year, you see that top number being developed. Let's move to the middle column. The final turnkey price of this project is just under $8 million. This is from the design phase into the implementation to the measurement verification and ongoing client services which we'll speak to as
a part of the energy performance contracting program. this project will generate based on those savings just over $10 million. So absolutely a good news story on that front. But when it comes to the funding sources, we talked about that savings gap there. The most
popular form of funding this work is actually a form of financing called the taxexempt lease purchase agreement. Um these lenders are very familiar with the performance contracting program. They understand that they're reliant upon the savings that are generated in order to meet an annual debt obligation. Right
now there is a financing RFP on the streets via Bidnet to get the most competitive rate as possible. The numbers to the financing are based around a 4.4% interest rate. At the moment that is projected. We don't know exactly where it's going to land. We hope it comes in lower because the lower
that comes in uh the greater impact to other potential scope or to other financial solutions in the play there. So you can see on the bottom there the financing portion there is a fund I believe it's the cop repayment fund um with potential interest payments
strictly for capital funding. Oh sorry there was a question there. Did I get that right? I don't know if I got that right. Rebecca's coaching me. >> So it is related to the coop purchase but it's uh interest we've earned off of
fund 49. So it's still coop related but not the repayment fund. my mistake. I'm not trying to get drawn out of here with pitchforks. So, thank you. I appreciate that. Um, thank you, Rebecca. Um, so yes, based on the interest draw down there, um, a portion of that funding to
support overall financing is in there. So, if we do get a lower interest rate, there could be less of a contribution to get there. But if this entire project were financed at that project price, the savings capture would outweigh the total cost of ownership. Um, which by state statute we're not allowed to do. Um so
the contribution there obviously extremely vital getting this work done. So the combination of that contribution and the financing play a role in in in how this is funded. There we have a few charts on the right there. I I I'm happy to go through them. I don't know how
close we are on time and I'm happy to continue, but essentially we're breaking out the life cycle savings as well as the utility savings breakout there um between the different um utilities operations, telecom, gas, and what that might look like within the utility side
as well. Um we took a look at the actual existing lighting work the district has done and we've worked with a few other school districts on this front where they've completed some of their lighting work, but there's also a savings capture from that. You do have a baseline of savings from that lighting work. we are able to capture those lighting savings
to contribute to the overall utility cost savings and make a large impact. There is a small component there in the 6% that's not measured. Um this is a very small savings piece. I believe it has to do with the electrical infrastructure and a small component of the building automation. The cost of our
team measuring that work would actually cancel out the savings in its entirety. Um, so we believe our conservative estimate of those savings is conservative enough where we don't believe there'll be a shortfall on that front. Uh, we don't want to lose any possible savings that are a part of this project. So that's why it's
non-measured. Um, so a little bit about the financial breakouts there. Okay. And as we wrap up here, I'll be very short, but I just wanted to make sure that you all understood we are partners for life. And I say that maybe not in the mar in the marriage sense,
but I do say that because we are responsible to measure and verify the work for years to come. These are the group of people including us three that are part of this project as we move forward. We don't go anywhere. Um some people want us to leave. Sorry, we have a responsibility. Um so all of those
different responsibilities are there. We I met with a school district earlier today that we wrapped up a project 5 years ago on. It's our duty and obligation to continue measuring and verifying those savings throughout the life of the project. So, I wanted to give those folks a shout out. And I know Sean Norman's in the room
here, and I'll be a little brief on this front, but I want to make sure there's an understanding that we do have a plan in place when it comes to our student curriculum partnership plan. The district's really ramping up their industry sponsored project program and this fall we're hoping to work with students that are really interested in gathering preliminary data from the
district itself to benefit the actual measurement and verification component of this project and support our team in those efforts. Uh from the public relations side, the marketing side, that's a really big piece. How do we tell the good news stories? We know students can help on that front. Um some of the project events like the Earth Day
events, energy awareness month, um we've often holded sponsorship events at different school districts. Um it can vary for whatever the district's interested, but we have a budget allocated for these student engagement events as well. I do want to give a shout out to a
senior um I believe from Falcon High School who helped put together these two logos in the very middle of your screen there on the top and bottom there. Um her name is McKenna. She's wonderful and she helped put we basically gave her here's what the project's about. Here's a project story. Would you be interested
in creating a logo that represents this project well and she took the challenge on. We had a call with her on Monday. She wants to do a third one that she thinks could be better than the first two. So, I commend her for the efforts there. Um, but we're hoping to continue efforts like these, not just with graphic design, but also on the business
acumen side with some of our finance experts, continued marketing support, construction team shadowing, um, so on and so forth. So, it's, um, you know, it's all inclusive of this initiative. So, I will just be very brief here. We are
at a point in our project where the investment grade audit is very close to being wrapped up. Financing will be coming back, I believe, next Friday. And from there, the district will vet potential lenders to support the project. Once we have that, we submit our investment grade audit to the district to the Colorado Energy Office,
any other parties that need to review it. They'll be given about a one to two week window to review and vet and analyze that report. We'll submit our energy performance contract for review, gather that feedback, make any necessary changes, present our final results to the district leadership team, and then
ideally come back to you on June 11th for a project vote. Um, so yes, uh, that I believe that is all I have, but I really do appreciate all the extra time tonight. Thank you. >> So, at this point, this presentation is
to ensure that we as a board want to move forward with this project. Correct. So, that because you'd be looking for a vote for approval in June. Is that right, Mr. Flesher? Yes. >> Or Dr. Flesher. Okay. Yep. Go on ahead, Lori.
Um, I remember the original presentation and you talked about how some of the units you couldn't get parts for. They either had to be reconfigured with little duct tape and WD40 to get things working. Um, also, if I recall, part of the original presentation is that the
cost of the project would be offset by the savings. If I recall that was a contractual promise in the agreement to do that just so I know a lot of people are watching everything that we do especially after the fiscal exigency
that it's the cost savings that will fund the retrofit and part of this project. >> That's absolutely right. Yes. So we have an obligation in our partnership with the energy office that the cost savings generated are guaranteed by Schneider Electric. Um, so what that means is
essentially if we go tell you you're going to save $160,000 in your utilities, comes back, sees a shortfall on that front, a we want to figure out what the problem is, but we would make the district whole on that front. So there is that contribution piece there. Yep. Go ahead, Dr.
>> And I wanted to underscore one thing is that if we told them to hit the road right now and did none of this stuff right here, we still have those costs. It's just that we wouldn't have a systematic way to approach those costs and those replacements. So, it's not a matter of uh if anybody had a thought
out in uh you know the world that well if we don't do that then we save money. We don't. We probably spend more money doing it less efficiently. >> I would like to add something too because I do want to ensure transparency is given here. So, I brought up a few different savings buckets there. There
is that operational and maintenance cost savings bucket. That number is frankly it's impossible for Schneider Electric to actually guarantee that number in savings. That number is a conservative estimate and a projection of what we believe material and labor will be
reduced in by the district based on the reduction in deferred maintenance. So we worked workshops with the finance team with joint operations with a few of the board members to be able to get down to that number. Our initial estimate was actually much much higher than that number based on past billing. Uh but
based on of course the calculation of what the district is comfortable with and agreeing upon the energy office will also vet that number too and look at the historical billing to give their green lights or thumbs up on that front. But I wanted to make sure that was crystal clear as well.
>> The other question I had was about gas and electric because we're in the unique situation where half of us is in the city and half of us is in the county. Sure. So, I'm assuming that you have to work with both Colorado Springs Utilities as well as Black Hills and the different the different utility
providers. How do you balance out that difference between the county and the city costs? >> It's a great question. >> Absolutely. We have a whole team of energy engineers whose sole job is to gather all of the utility bills from every single utility provider that you have so that we analyze the existing
tariffs that all of your rate structure is based off of. So, we have done the calculations and our savings number that we've quantified is based off of the existing rates that you're paying at both city and county utilities. >> Mike,
>> and I wanted to speak to the the mitigation that we did with the uh operational um savings portion of that because that's the non-g guaranteed portion. So um essentially what we did is we looked at it and said yes um you might reduce manh hours particularly um
for um maintenance on certain outdated equipment but that doesn't necessarily translate into um savings on manh hours because what you've really done is now taken a resource that you we've got plenty of work to do and that they're
not getting to it. And so we wanted to we wanted to scale that down to a more realistic number. And then we also um uh talked about the uh $2 million um upfront contribution that
so if we're not realizing the full savings from the uh operational um uh savings, we haven't fully financed the entire thing and so we're not paying um interest on on those. And so that's
another sort of mitigating uh uh a mitigating choice that we made to make sure that uh that that this project is going to hit its targets. Director, if you don't mind, I just want to extrapolate what you said. Instead
of, like you said, having that higher framework for operational maintenance cost savings, working with something more conservative, less risk on the upfront contribution side rather than fully financing something like this. I know we had that discussion. There wasn't a lot of
support for that measure, which a lot of school districts do fully finance this. So, the ability to support this and offset it with that contribution makes a large impact. We could have taken the the sunnier um >> uh cost savings. We could have 100%
financed the entire project and we could have financed it all the way up to the projected life cycle savings which with these numbers was 10 million um would have been higher um with the higher projection. But I just wanted to make sure everybody knew that we were taking
a more conservative view of it because again there's that portion of the projected savings that could not be guaranteed. So just to be safe. So this is going to give us a much more successful project. Maybe not as big as
we would have liked to have gone, but um but we feel very good about this project. Um and while I got the if I if I may, I've got a couple other observations. So, one of the things I noticed um on slide nine there when you showed the um the the the AC units and
there we we can see right there that top corner um the uh name plate it shows that the refrigerant there is R22. That's one of the places that we expect that we're going to save a lot of money because R22 refrigerant cannot be manufactured in the United States, cannot be imported into the United
States since 2020 because it is a greenhouse gas and an ozone killer. And so there are stocks of it that are available um that can be used to continue to service older equipment. Those stocks are being drawn down and
the price is going up. And so the uh the replacement refrigerants are at something like 30 to 40% of the cost. So that's just one place that we're going to save money, but obviously an older system is also going to be more prone to leaks, more time spent finding those
leaks, um fixing those leaks, and then recharging the system with coolant that is getting more expensive. So, those are just some of the things just as an example of how we're going to um save the district money. And we're also going to improve the
classroom experience, too, because I was here Monday uh teaching a cla a couple of classes. And for my afternoon class, I couldn't help but notice how warm it was already getting in this in that classroom. when I came here this evening
uh before our meeting and I um met at uh Dustin Horus's office and I couldn't help but notice how warm it was in there and I made a comment to him and I watched him pull the cover off of the thermostat in the zone superintendent's office. You would think he has the best
stuff and there was like there was nothing but guts. Like you couldn't see a a a a temperature gauge that he could adjust it to. just kind of just just kind of moved the lever a little bit. So, we really do need these improvements
and we need them today. Um, quick question on the the faucet thing. I heard that we were going to do some recalibrations, so not necessarily replacements. Is that a correct statement? >> Uh, f first of all, that's a aute
observation on the refrigerant. Yes. All of the R22 will be phased out with R458 or 454b. Um, in terms of the uh water fixtures, correct? Yes. The the bowl, the china and chrome essentially will stay. It's
it's the valve kits and and the water moderators that are that are being replaced. And we work through several different options with Daniel and the operations team. And basically, this is the best this strikes the best balance between um capital investment as well as
the savings that it would generate. And one last thing, sorry guys, I've been the point person for the board on this for a while, so I'm oversaturating you, but um I wanted to point out on the 6% of the energy savings that were non-measurable, I want to point out that
that was a major reason why we selected Schneider Electric, the major competitor who was bidding against you, they were ready to come in with all kinds of monitoring equipment to capture every bit of um uh savings.
so that they could prove that they were hitting their targets. And we looked at that and we thought that the cost of bringing in all that equipment and operating it was going to take away a lot of our savings from the project. And so, um, I just want to say that I'm
aware of the of that and I appreciate it. >> Thank you. >> Nico's had his hand up for a while. Go on ahead, Nico. >> Yeah. I just wanted to note my appreciation for the wide range of perspective that I'm seeing present throughout this project because I mean at the end of the day it's business.
It's beneficial for you guys to have us as a client. But you're also not just in it quite obviously for that aspect of it. You're noting the possibility of student involvement in terms of work-based learning. You're talking
about a long-term partnership that's ensuring that what you're doing continues to be effective for us as a district. So, I just want to say I appreciate that you guys are considering that perspective and not just the wallet. >> I have one question and it's going to
sound kind of weird, but so when you talk about recalibrating the toilets to 1.6 GPF, the toilets are they're designed for 1.6 GPF already, right? They're not like the one I have in my upstairs bedroom that
was not designed for that. But that I can't like Yeah. So that doesn't flush correctly because I had to replace the insides with something that's 1.6. >> Yeah. Yes. And if you look at the name plate on the toilet and it says 1.6 GPF
in a couple different scenarios have happened. either one over time the flush valve in there has has deviated has drifted from 1.6 to 2.3 or whatever whatever that is. Um this is not uncommon. So this this brings that back
to the design intent. Um another scenario which is is less prevalent but was observed is that there's a a higher flow kit installed in that and that could be due to the parts available at the time. um you know it it was an it
was an emergency that needed to be addressed and and that's what was available at the time and and that was plugged in there. But this would bring this excuse me this would bring all of the the water flows back to the to the design intention. It's the only one I had. So is how are
we on moving this forward? Holly, are you good with moving it forward? Lori Jack like Okay. So, we'll move this forward to the June 11th meeting. Thank you. >> Thank you. Appreciate that. Thank you guys. >> So, we're now on to our safety and
security update. >> While Mr. Watson is approaching, I will have to say I did not have discussion of toilet flow rates on my bingo card for tonight. Well, good evening board. It's been a while since I've had an opportunity to see you, so I'm glad to
be invited back. I've implemented the KISS standard this evening, if you've noticed. Keep it simple security. So, um, I've got my team with me, David Watson, director of safety and security.
Good evening board. Travis Cormmony, safety and security specialist for the San Creek zone and half of the power zone. Hello hardworking friends. David Pratt. Okay. What did I do?
Yeah. So, this slide is our realignment for this coming school year. Um, as you heard Mr. Pratt and Mr. Cormmony say that they have split a zone in half. Um, since we've um downsized with a
supervisor, we had to split up the duties for the zone. And I will share with you a little funny story. I said, "All right, guys. I can chip in and I can help out. I'll take a zone that lasted three days.
Yeah. Um it's really hard to do the the admin director side and try to serve an entire zone. So these two stepped up and um decided to split the district. Um and then down below you'll see all the officers, armed officers that are assigned in a district. One of the new
things that we're doing next year to help um expand our footprint and coverage um among the school districts is we're adding a third patrol. And so there'll be one patrol officer per zone
and they will be hitting all the schools that don't have an armed officer assign um excuse my allergies are bad today. They will um be patrolling through the schools that do not have an armed officer assigned to that campus during the day. I'm sorry. Um, and on the far
right, you'll see all of our school resource officers um that are assigned in the school district. We still have three for the county um through the sheriff's office and two with the CSPD um at our um San Creek and Vista Ridge
High Schools. So, will you see us all standing up here together? And I want to just point out that that picture was taken on a Saturday morning. We got a call for a suspicious circumstances at um one of our schools
very nearby to hear. Um, Travis jumped on it right away because this is his zone of responsibility and um, I was out having breakfast with my wife and Pratt was doing Pratt things and uh, we all assembled on the school
together and worked with a couple CSPD officers um, who rookie FTO had to climb a tree. That was fun. I got lots of pictures of that. Um but anyway, and just adding some humor and just to let you know that we are truly a 247
um force. Um we're honored to do this work. We believe in this work. We've all served in law enforcement and um this is a passion for us and um we uh we enjoy what we do. So, real quick, in the past, you've seen
me present safe to tell data that was on a big chart and I had the previous nine years. Um, I just decided to give you this year's snapshot. We're still in the latter part of the school year. Um, just checked the numbers. We're a little over
um 465 tonight um as we sit since making this slide. Um, but you'll see here our mental health numbers, if I would have shown you from years past, they've actually trend downwards. Um, in the past, we've been holding steady between
34 and 37% of of all safe to tell tips were mental health related. Um, they're 22% so far this year. Bullying and harassment is still holding steady around the 20% margin. Um, drugs, alcohol, and vaping 12%. weapons and
threats um around 7%. A new category they added this year was school safety concern. Um just giving an example, if um a parent or community member or student has a concern about um staff
activities or behavior or whatever, that's what this gets categorized as um as a school safety concern. Um, child abuse 6% at 27 reports, duplicates 44 reports at 10%. And then
miscellaneous reports make up the rest of them at 18%. Um, last year our numbers were um slightly higher because of a duplicate number raising uh that happened because of a significant threat event that we
experienced here in the district. And so we had over a hundred duplicate reports just for that one incident which increased the numbers. So we're right on with our previous two years not ex not including last year's. So two years
before that. So we're right in the margin of where we've been historically with our safety. D. Sorry Dave. So used to hitting that button. I'm gonna turn it over to Mr. Cor.
>> Thank you, sir. All right. So, we've got a system in place, Frontline Enrich. It allows us to capture really important data that will support a student through their journey with this elementary, middle, high school mental health related assessments for violence and
suicide risk screeners. We had a significant shift away from assessments for suicidal students to simply screeners. That was a change that was wellreceived by our counselors and admin. The numbers are pretty consistent with last year. We're butting up to
about 300 violence risk assessments, a few more added since this slide was created and about 90 for the um uh 90 violence risk assessments and it's 300 for the suicide risk assessments. And our teams are doing a great job with
these. They understand the better job they do on suicide risk assessments, getting kids help in that chapter of their lives, it reduces potential violence down the road. So really grateful for Dr. Leamond spearheading the frontline enriched platform back in
the day and our teams are you using it at a really high level. >> Um I'll just add on there. Um we didn't make that decision lightly to move away from a suicide risk assessment to a screener. Um we received a lot of feedback from school staff to include
administrators, counselors and other like um individuals who participated in the assessment and it can take a while. And so we listened to that. We met with Dr. Dr. Lamont and her team and discuss going back to a screener model which
allows for more um quality time with a student and less paperwork to have to fill out. Sorry, for paperwork to fill out for um staff members. I'm going to turn it over to Travis. Thank you. So, I'm going to give you
guys just a quick synopsis of our training program. Um this year I was put in charge of leading our training program for our armed officers. Uh we've really taken the initiative to expand our training, add more, make it more
intense, more real life. Uh first thing we did is we created a training team. Uh we have a very experienced and expertise within our armed officer unit. So, we pulled uh former Green Beret special
forces individual. We pulled uh PBLO, a former PBLO Sheriff's Office SWAD member, a former CSPD, and a former El Paso County Deputy SL Department of Corrections. And we created a safety and training team. And these individuals
have uh with myself have worked to create a more dynamic and uh robust firearms training program. In addition to that, uh we are collaborating with our SRO's with our annual training to help us out to work
together. Um, this year, uh, we're stepping up our dynamic firearms training and we're working on some tactical responding within our schools if we were to encounter a threat. Um,
let me look at my notes. In in additional to uh to the firearms training, um, every year we make our officers refresh their handcuffing training, their weapons retentions training. uh we work on some deescalation
and uh we review uh board policies and procedures when needed if there's changes or updates. And to to finish up to let you guys know, um, our armed officers are required to participate
in a postqualification firearms training twice a year and they're required to uh complete that qualification course at 100%. So those folks do that twice a year and they're required to attend two additional trainings in the
firearms realm. So, we train our guys a lot. Uh, we like to keep our school safe. Uh, we have confidence in our people and we're here to do a good job for you. Thank you. >> Thank you, Travis. So, I know I'm at the last slide, but um
I did want to take a moment to um talk about our community relations. Um, most recently, Travis and um Mr. Pratt worked with our local city and county authorities and the traffic engineering department and were successful at
getting numerous um 20 mile per hour school zone lights at numerous school locations around the district to include in front of spring studio on um Constitution which is an extremely busy road and it took a lot of collaboration to make that happen and so I want to
thank them for that hard work and then in front of Remington Elementary School I don't I don't know if you've noticed, but on the right hand side of the road moving east in front of the school, there's no parking zone signs and signs directing pedestrians to the crosswalks for their safety. That was another big
collaborative um collaboration with school leaders um and city leaders as well as Colorado Springs Police Department. Um worked with Mr. Hores um with that as well. Um it was a um a much needed change in that area. We've had a
lot of low close calls and so we decided to um see what we could get done and they they stepped up for us. So last slide here, we wanted to make sure you had room to ask us questions. >> First of all, thank you for the improvement near Remington. When my kids
were there, it was far more intense than dodgeball. There was a lot of kids. There was cars parked everywhere. So that was really incredible. Um, one question I had is I think isn't your firearms training more rigorous than what's required by CSPD?
>> You can answer that. >> I I wouldn't say it's more rigorous. Uh, we we take a lot of our training from CSPD. We we take the Colorado Peace Officer Standards training. Uh, that's what our guys are used. That's what our
guys use to to qualify. So, it's not more, but we do we've got individuals from multiple disciplines and we like to take their knowledge and put it into our program. >> Well, and the other thing that I think uh Mr. Watson talked about was community
involvement and connections. And that's one thing I learned from our security team was connection before correction. that as you get to know the students and their individual needs that a lot of that can be minimized. So, I did want to
take just a quick moment that um in addition to that, I know that officer Pratt has volunteered for Read Camp quite often to work with students during the off seasons and he has recently finished a book that he created and that
his dog is narrating because his dog talks. But I wanted to say thank you because number one, it involves some of my favorite things such as men and kilts and um Scottish cows. So I did bring you a little gift tonight to continue on and
help with your budding authorship in that I have a Scottish cow bottle opener that I knew was required in your house. So I just wanted to bring this over to you. >> Thank you. and she is not my publishing
agent. >> Does anyone else have any questions? Nico? >> Yeah, I just had a a question on here. I'm seeing a lot of the names on the this organizational chart. Obviously, those are the individuals who are assigned to each school. But then there
is the vacant position at the where it says Sand Creek zone el patrol. >> Yeah. >> Uh and then patrol cover for SSA/PEC. And those are being covered by roving officers if I'm correct.
>> That's correct. Um those two positions we um lost during the riff period. Uh so we will absorb them through the the patrol and our officers will go through those areas. Thank you. So I I love hearing the news about the
real changes that have happened over at um Remington um because I live in that neighborhood but I don't pass by the school so I hadn't seen the changes. But I do because I live in that neighborhood, I was hearing the concerns, especially beginning, I think it was this year. Um, you know, the the
parents were watching what was happening and they were there was some genuine concern that some kids were going to get hurt and uh I know we talked about it and um CSPD patrols got involved to make sure that um that uh behavior was going to change, but those things only have
short-term um impacts. And so I love that you guys have done something really concrete to uh improve the safety um concerns over there. Um so thank you. >> Thank you. That you know that work actually started well over a year and a half ago when we attended our first um
community um meeting after the unfortunate loss of life in the park that occurred. U Mr. Brett and I had the opportunity to meet with community leaders, um, leaders from the police department as well as individuals from the homeowners association and other
neighbors. Um, and so this work really actually started at that point and it's just been a work in progress and um, the lighting obviously occurred around the park first and then we started working on the, you know, the the school side with the traffic.
So, one question I had for you guys. I know that in order to address the um the concerns of, you know, um uh your security officers being uh overly um I don't know what the the right term, but um maybe aggressive towards some of
our students. You guys exercise really great care in who you hire into those positions. But I just wondering if you could also maybe speak to a little bit about what you guys do as far as um uh training for deescalation and just you know understanding that they're dealing
with children in general. >> Uh we we focus heavily and it starts in our um interview process with our cultural compass and the expectation that um we are not the kind of um officers that stand around with our sunglasses down and our arms folded
across our chest. um we don't believe in that. Um we believe in connections. We also believe in um um firmness but fairness and uh so that training is implemented throughout our um their initial 40hour um training
course that they have to attend by policy and then their followup. Every officer has to attend a minimum of 16 hours of training every summer and we actually bump that out close to 40 hours. And so we use this deescalation
tactics. We bring in um experts from the sheriff's office to teach deescalation. Um we have um a new an officer that we met with today or retired sheriff's office deputy who's going to also um join that deescalation team uh to
continue reinforcing that with our staff. >> Thank you. >> Anyone else have any questions or comments? >> Okay. Thank you. >> Thanks. Hold on one second. >> Hey, quick shout out to Sergeant Rob
Licky, a guy that Jack, Mr. Ryan, knows very well. He was instrumental in the Remington project. Brian Shiovac, city traffic engineering, worked really hard to help us with that, as well as some work at Banning. And Scott Barnhart, city traffic engineer, made that project
happen at Nikos's school. You saw the flashing signs out there. really great collaboration from our city county partners and we're very grateful for them and I'm sure they're watching this meeting tonight. >> I think we're good. Thank you very much. >> Okay, I'm going to go get some water.
>> Yes, go take care of that voice. Okay, our our next um component is the district accountability advisory committee update. >> All right. Uh good evening board. Um, Superintendent Hiltz, uh, student board of representatives. My name is Brett
Bayman. I'm the current vice chair of the DAC. I also serve as the chair of the budget subcommittee and I have two high school students in the district. So, I would offer tonight that Okay, I'm scrolling control scroll. There we go. All right. So, I really
have two major content slides tonight. The first one, as you can see, goes over uh what this the statute currently is in somewhat concise terms for what the DACK is supposed to be doing. Uh I would offer that in lots lots of ways, the DAC is your resource. Uh we are often, you
know, community volunteers. I'm a parent uh in the district. U there's a range of community members, uh many employees who are also parents and uh longtime employees. There's a lot of resources really available, a lot of depth and breadth of knowledge down the building level, um zone involvement. And so um
overall I would like if you take away anything from tonight's discussion it's that there's a resource available to you um a committed set of folks um who's available through this structure um that we get from this state uh to help um provide feedback and um accountability measures and um advising um all these
areas. All right. So obviously advising the BUA on spinning of monies. Um, as we go through here, I'm going to kind of provide some some commentary on what we are doing effectively or or um in an ongoing manner. And really, we're I would say at kind of a we're a passing
grade, but I would say as a as a DAC and some of our interactions uh with the board, uh we're maybe in that C range if we're using a report card uh method. I think advising the BUA and spending of monies, we have u you know a standing budget subcommittee. We have participation from uh the board
treasurer as our liaison. I think we have a lot of good dialogue along the budget means. Um we'll we'll talk here later about some of the current policies um that guide that. I think uh I think we can be more concrete which is kind of a current theme that uh we'll have um in tonight's discussion that uh advising on
the on the board on monies is really been more through that vein of interacting with the CFO and and with the board treasurer um and the report outs they bring back to you as a whole. um stepping into preparation performance plans is required by accreditation categories. Um I'd say transactionally
there's discussions that happen um at the DAX that may touch on that somewhat but there's not really a a formal persistent you know pipeline or process um where uh beyond uh the DAC members are required to be a part of school level SACS um and so certainly the UIPs
you know in the fall you know the way the the state schedule is oftentimes there's kind of a rush in that in that beginning stage of the semester uh first semester the sachs are participating in their building level UIP reviews um And um I think there you know the um
performance enhance subcommittee at the DAC level discusses it um but there's not really direct concrete feedback that comes from the DAC um through that process. Review of charter applications. The current practice is that individual members of the DAC participate um on a volunteer basis with review um process
for applications. Um I think there's a proprietary nature to some of those applications um that drives that kind of individual participation. There's not currently a practice of a um committee level review of those applications. Um advice on principles assessment tools for student academic growth teacher
evaluations. Again, I would say um through the interactions with the school level buildings and some transactional level um conversations that happen throughout the year. Um that's uh not a consistent activity but present uh considering input from saxs and principal evaluations I would say is the
same. input on creation enforcement of school conduct and discipline code. I think again kind of comes up when we have u relevant presentations from um central administration and zone representatives but there's not um really much formal um action beyond
that. um increasing parent engagement. Um community engagement I I would phrase it real more. There is uh an effective subcommittee uh that that coordinates the members who participate both from administrative point of view and at the building level. I think there's a lot of
uh collaborative forms that happen through the act of that process. But the but uh back out and up to the board of vacations plan for community engagement is something I think that we can improve on. All right. The next one's underlined. Why did I underline it? because I think that's that's what we propose as a homework to you um to help
you help us um the overall process. Um so yeah the statute says that that at least annually that there's a set of issues beyond budget and finance um that are uh really collectively determined and that's really something that that's really my main ask uh for this evening is that uh we'll discuss more details
but that uh that we get a set of um priority topics uh maybe as soon as next month um then maybe begin in the fall and August um that you can give us homework to then bring back to you in a concrete and written manner and then of course uh meeting at least quarterly to assess school district leadership
personnel infrastructure impacts the district. I would say the way that this is somewhat happening today is that there is a series of of uh presentations nearly every every DAC meeting and there's usually good um discussion and there's quite there's a I would say a downward flow of information to the
building level from those centralized um presentations and there's the opportunity um for those reps to hear the feedback from the school reps. Um but there's not a formal assessment that goes um from the DAC to u those representatives from the district. um or
from zones. All right, next slide. Thank you. Uh all right, so exploring expanded dialogue. I really I'll rephrase that. Um we're really looking for an opportunity to define um concrete and some ways written and formal um feedback to the board. Uh
annually we have a presentation here at the end of the year. Uh I think uh I think we can do better. I think there's opportunities um within the DACK and the resources there uh to provide you better um support and um fill out more of a higher rating in that scorecard if we
went back to the other slide from what the statute says we should be doing. Uh here are just some general ideas really in the first half of the slide that came through as as as themes from our discussion at the DAC level and from um some of the consistent reports we have the building level. Um after this slide
we'll go through just a sampling of what some of the specific in their own words um prior to next academic year were. you'll see some you know some repeats in these first few uh whether it's literacy math um strengthening STEM or other enrichment programs increasing student performance or engagement um obviously
is kind of aimatic developing or expanding pathways um I'm looking forward to understanding the big three that the state is mandating you know going forward and how we can um look at the pathways across the district and see potentially how pivot pathways are available to meet you know all those
areas and provide you know the range of students whether they're collegebound or not um whether it's CTE or um whatever their career and um college readiness goals are that there's a pathway or um flexibility within those pathways for those students. Um really this next half the slide these bullets I think really
come together that they would bundle I think um in a lot of ways there's been a lot of discussion in the last few years for potential um ballot measure um a lot of the fin financial constraints you know we're obviously in a you know a year where there's been an extinguency announced we heard about next year you
know mid-year extend um recision you know is another potential spectre on that on that budget those are obviously different things but both result in um stress to the finances for the district uh and so um you know having um local revenues MLOS's that u are able to
affect the resources available um certainly I think has been a goal and the discussions I've I've heard over the last few years I think uh as we look at it more uh we really need will need to step through a different process so that we can assist the board in engaging the community and building that that trust
that um uh that student growth student performance and programs available in the district are u what additional funds would go towards um and and the um specific ways in which um that connection would be made if they approved additional funding um through a
ballot measure um utilizing um I think more than the than the current uh policy of DBDR. What does that policy say? It says February through April um the CFO and the DAC um and we'll meet and discuss um planning factors and
priorities for the budget ahead of presentations like you heard tonight for proposed budgets. Um that's again some this year that was really kind of overshadowed by the existency um and kind of the tightness of of the factors there. Um I just think uh going forward that we um you know think about ways uh
where we can throughout the year be providing uh more direct and concrete feedback. I think when we look at areas like transparency um and u communication um a couple areas we you know the the fee schedule for example um as a parent in the district um experienced where
athletic fees at the building level um direct experience when my boys were in uh a middle school was that transportation was charged as one of the components to the fee uh almost uh three years in a row those sports didn't have transportation um it wasn't really
necessary for that sport but that that fee even outside the coach's cognizance was still applied every year. We able to work through the administration and get refunds for that portion. Uh but I think as we move forward looking at across the board that the fee schedule is an area obviously it's reviewed every year by the by the board and approved. Uh but
building level breakouts published on those um school websites uh would would be a you know gold standard for um parents when they walk in and pay those fees every every fall that they understand what those breakouts are um and have that opportunity for u for
dialogue or appropriate um and so uh moving through the end of this year and into next year what's the DAC going to do in order to provide um I think more framework we're looking at reducing some of the number of of receive only presentations and providing more time
for subcommittee work um but really uh that's going to be facilitated by getting u priorities from yourselves um and and discussion and dialogue I would offer there's opportunities and uh if I understand correctly more than two board members constitutes a meeting there's rules on that um we you know we get a
lot of value out director hy being um at our meetings and being the board um treasurer as well um you offer that as there's opportunities in your in your busy schedules uh if you rotate um through and come through and see some of our um discussions, participate that um those are always always welcome and that
schedule is is done annually um for the opportunity. Um and I'll I'll kind of pause here um kind of roll through some of those um somewhat quickly and if there's any questions at this stage, did you have a question? By the way, I like the way you've laid
this out and the fact that you relied on statute and I've seen you present before and I've seen you when I've attended DAC meetings and actually more board members can attend as long as we notify Lynette um so that it can be published. But you guys do really good work. So I just
wanted to give you kudos and I also like the way the DAC some of the DAC goals align with what we set forth as a priority as a board. And so to have that community alignment, I just wanted to commend you for your hard work on DAC
and to have parents involved is so critical. So thank you. >> Thank you. Appreciate that. I just ask the uh next few slides if we can just advance them. U the next few slides are some of the specific so sampling some of the specific goals uh when queried that
some of the building level uh teams had. Uh most of these came through a a dialogue between uh the building principles and either the sack chair or the sack deck rep. So, just to let the board know, um the the context for a lot of this
presentation is essentially that the DAC has been consistently asking what does the board need from us? What can we do for you? Right? And so, a lot of the the um the policy that we have about them
and as well as the statute are very vague. And so how do we translate that into something that is useful and is actionable? Um and that's been um that's been the journey um that we've been going on ever since I've been attending
DAC. And my comment to them has typically been something along the lines of this is your DAC. I can't tell you what that should be, but I can certainly be a partner in helping you figure that out. Um so like when it comes to um the
uh the recommendations for financial areas emphasis because that is defined in our policy that that is one of the things that the DAC does specifically the budget uh subcommittee and um so in
years past they have provided us the lists of the the things that came from the building level. Um but we as a board don't get involved in oh you know this school needs to you know um buy new
printers or this school um has some playground upgrades that they need etc. Right? So what can we as a board do and use? Um, I know the suggestion was made and we gave it a shot last year, which
was, um, let's take all of the building level financial emphasis items and then let's look through it and say, what are the common themes and let's let's pick out three of the things that that keep showing up over and over again. And then that can be a recommendation to the
board. say, "Hey, I really think we need to focus on um you know, the state of the sports fields or you know, whatever those items might be." Um but yeah, we're we're still trying to figure that out and um is that how is
that working for you? Um >> so so I think you know it's kind of some of your point that that that cycle over several years produced you know um a lot of very granular um data that wasn't necessarily very useful at the board level um and so we picked out some key themes usually from those would we would
talk about those but marrying those up with something that's actionable I think as we move through the next academic year understanding from Miss Brooks the you know what is um where are there u potential actions within within the budget, you know, from our role as as an
advising and and looking at accountability. I think about in two ways. Um, and my day job, I deal with, you know, defense department budgets and big dollars and complexity and and it to me always boils down to, you know, allocation um of those dollars or resources and cost controls. And so
within those two big bucket areas, how can we um look forward within the annual cycle? You know, we saw the chart in tonight's presentation um kind of a big racetrack, right? And so the current policy focuses on just one, you know, one quarter of that lap. And so I think that's what we'll look forward. You
know, she's coming to our meeting on Tuesday. We'll we'll have some discussion at our level about how we can be involved on that full lap. you know where where is there you know not a square you know we're not doing a square peg and round hole you know kind of a a dialogue uh to understand um how we can
understand how resources are being allocated and then you know how effective our cost controls and then how can we transmit that to the community in a clear consistent credible fashion because I think um one thing I've taken away from that involvement over the last few years is um being a move towards a a ballot you know ballot measure you know
isn't the only thing you know to be concerned about you know but it is you know probably a step change a a significant opportunity that we have we will have to work together uh to pursue. Um and then um just those basic um functions of looking of I think being more summitative in the materials that
we get from the the finance office and and can provide some feedback on um so that we can understand where there may be opportunities to align more closely um priorities with um decisions in allocation or cost control. And uh I just wanted to come back to
that underlined uh item that you have under um role of a DAC uh collectively determine with the BOE at least annually issues and areas to be assessed in addition to budget and finance. And so I really feel like this is this is a great
opportunity for the DAC itself to have a larger conversation. And I yeah, when I'm attending those meetings, there's there's a big presentation where we focus on something that administration is sharing with us. We break up into our subcommittees. There's the SAC reports.
There really isn't a lot of opportunity for open dialogue. And so I think that this would be an item that would probably be good to put on the agenda maybe quarterly and say, "Hey, who would
like to open up the floor with an issue or or an area to be assessed um that you are concerned about that you are hearing about from your building and um and then let's have a conversation about whether we think that this is important and it needs to be brought to the board level."
>> Yeah, I think it's a good idea. I think we'll we'll have that discussion starting Tuesday and I think uh like said we're looking to impact our our model going into the next year where there's more opportunity for that more collective dialogue and certainly I'd invite you u anything you any ideas uh
that any of you have between now like we're meeting again Tuesday but really between now and August um you know when we when we fire back up uh I think you know if you send them to um I think Lauren Stewart you know was our secretary for the DACK I think she can um gather those and provide
back collectively um in a distribution. Any other questions? All right. Thank you. >> Thank you. >> We are now on to the health and wellness update. Good. Uh, good evening, board of
education members. I'm Charlene Stegman. I'm the health and wellness specialist for the district. Um, thank you for your time tonight. Um, let's make sure I can actually Yep. Dave promised I could and I you delivered. It was awesome. Um so in alignment with district wellness
policy each school receives that each school that receives uh nutrition support for dis from district 49 is required to identify um health related areas for improvement every year. Um based on the 10 components of the whole school whole community whole child
model. Um and schools then um identify goals and action steps outlined in their school health improvement plans. and you have um a copy of each of those schools health improvement plans submitted um in your packet. Um and I'm just going to
highlight some of the outstanding work that's been done this year across the district. Um in the Falcon Zone this year, Woodman Hills Elementary and Meridian Ranch, both um schools enjoyed a fun run this year, highlighted in that picture. Um it
it's an exciting event that brings together character education, fitness, and fundraising in a fun and meaning meaningful way. Additionally, Meridian Ranch um provided education to students on better nutrition, helping them understand the connection between healthy eating, focus, and overall
well-being. Um and they engaged their school community by um reaching out to families to share their favorite healthy recipes. and they created a digital MRES uh bulldog cookbook. This collaborative effort promoted nutritious choices and
strengthened the partnership between schools and home by celebrating the diverse and healthy meals enjoyed by families. Additionally, Falcon Elementary School uh brought in Dinger from the Colorado Rockies to present um on healthy the healthy me show to the
whole school. Um they continued their healthy hawks program which is part of a anti- vaping initiative. um which the district um has a grant to support um vaping prevention education. Um students learned that being a healthy hawk means making good choices for a healthy body
and mind. Um Falcon Elementary was also recognized this last fall um as America's healthiest schools from Alliance Healthier, excuse me, from Alliance for a Healthier Generation in staff wellness area. They've applied this year um for eight of the nine
component or content areas with with Alliance for Healthier Generation. Um and I look forward to hearing if they are awarded in each of those areas. They do a lot of really good work there as well as our other schools. um uh the campus um they focused on social
wellness, showing appreciation for staff for the hard work and dedication they did this year. Um and supported students with new outdoor recreation and playground equipment. Um this initiative was designed to enhance student engagement, encourage active play, and
create more opportunities for connection and enjoyment through unstructured time. At San Creek High School, the health and wellness team worked with SWAT students. So, SWAT stands for students working against tobacco um and sponsored
sorry expanded the buildingwide educational initiative against tobacco and vaping. They also developed a wellness bingo contest to run over for to run three months for their staff. Um and the winners are picture some of the winners are pictured in that in your slide.
Um, in the power zone, Odyssey Elementary had a cross-country team of 40 plus kids and they were able to run a new course at James Irwin and at G and at Gary Berry Stadium. They also had a wonderful field day and a and um engage
their students in some new pickle ball equipment um and that they're really enjoying. And then this and then allies. Students learned about the five components of fitness and set personal goals and challenges to improve each component in their own health and wellness. Really taking charge of their
own well-being. Students also enjoyed a team building field day in September where they participated in fun physical games and created friendship bonds and teamwork skills um with with their groups. I'd like to thank all of our school wellness co-leaders and wellness
teams in the district. Um they put in hours of additional work uh beyond their job to build and support wellness at their schools. Um collecting data, creating SHIP objectives, and working on steps to achieve their goals each year. Um this work could not be accomplished without their contributions and and
their desire to serve their their schools. As far as district-wide initiatives go, um this is a list of some of those things that we've been work that I've been working on. Um, thanks to grant funding, um, strong community partnerships and collaborate
collaboration across departments, we've been able to promote and support health and wellness events for staff, families, and the community across the district. Um, one of those that I would like to highlight is our wellness passport activities. Um, this is something that
is given to staff every month and there's four uh areas that they can participate in. One is a challenge, one's a um a routine, another is a recipe, and the last is um oh,
sorry, I just blinked on what the last one was. Oh, a pro tip. Excuse me, a pro tip. Um and they all focused around uh physical, mental, and social and emotional wellness. Um so September we focused on um social wellness and um as
you can see pictured there we recognized the national day of service and remembrance on September 11th and pro and partnershipped with project angel heart. Um we do decorated over 2100 um mill service bags that project angel heart takes um and distributes mills to
sick patients with. Um and they were super thankful for their service that students and staff provided. Um and then as a highlight for our vaping prevention education grant is our SWAT students. Um I had the opportunity and the pleasure to take students from
San Creek Vista and Patriot High School um to a national conference called the joint meeting on youth prevention, treatment and recovery in Baltimore in March. Um and students were able to collaborate with um Harrison School District as they presented um Harrison
School District kids presented on their youth advisory council um which is a program that they've been working on for the last couple of years. Um and additionally what our SWAT students learned was that their voice matters in substance use and
and prevention work. um and um and that it really does take voices of youth to make an impact. Um they also um participated in a couple local conferences with Harrison School District and Fountain Fort Carson that
hosted um youth leadership um conferences um two different times this year. So they have been able to really develop some good peer-to-peer education and support for our for our students. Um, additionally, we had the 4.9K in
September. Um, where Falcon Elementary, they kind of shined this year if you didn't notice. Um, they won the Golden Shoe Award, which is for the, uh, top participating school. Um, really excited about that. And Vista Ridge won the
mascot dash, if uh, anyone was taking note of that. Um, with with mascot shoes on, I believe. So that's an even more impressive feat. Um we also brought in for the first time a women's healthy
hour uh based on survey data from staff. Um this was an important thing that they wanted and the turnout showed how important it really was. We had 80 people um come which after school just for one random event is an amazing
amount of people that came. Um we had such a great turnout that we brought this Dr. Caribou back um to for our wellness summit which was in February. Um and we had a great turnout for that. Um we again brought in puppies for yoga.
um did different um breakout sessions, vision board, pore painting, meal prep, a lot of different um areas where staff could feel like they could take something home and improve theelves. Um and so that is my presentation for
tonight. If you have any questions, I'm happy to happy to ask answer anything you might have. Mike. >> So, uh, you missed it, but as you were approaching the podium, I got up and moved around a little bit because >> I I was totally anticipating you
admonishing us for sitting motionless as long as we do. And now now I feel like I feel like I miss it. >> Oh, well, you are correct. I kind of I was thinking I was going to do that again and then I thought, well, maybe it's just an overused thing. But if you noticed, I was standing up and
stretching while the last presenter was going cuz it's a long time to sit here in one spot. >> And you're absolutely right. And I appreciate your concern for our wellness. >> Absolutely. Yes. >> While you're out there. >> Um I'm really excited to hear that. uh although the 4.9K funding has been
somewhat you know um threatened that uh the the Falcon Education Foundation is at least considering um uh supporting it because that has been just a a delightful event I've enjoyed for the past three years and I really want that
to continue. Um there was one other thing. >> I was too by the way. Uh yeah, I was too. We've shared some information and we've got that process started. So, we'll see what happens with it. >> Um I think I'll I think I'll say that's
all I have for now. >> Okay. >> Yep. Go ahead. >> I really just want to say I love how much fun has been implemented into these wellness updates. I love seeing the fun runs and the K's. And I know from a fellow board member, Kira Teeples, SWAT
is one of the coolest things ever. And I love seeing how proactive SWAT is and just seeing so many things being so fun for all these wellness works. So, I just really love to see it. >> Thank you. I love that too. >> Go on ahead, Nico. >> I just want to talk about SWAT and I I'm
really glad that there's such an emphasis. I was looking at each of the school ships and how it was requirement that they had something in terms of anti- vaping because vaping is lame. So, I'm glad that we're trying to make sure that people know that cancer ain't that fun. So, thank you for >> I'm glad that I'm glad to know that you
think it's lame. I agree 100%. Lori >> going to say that I think the SWAT program was started by Lance Carol and I think the residual effects of that will continue to show up in the lives of our students.
>> Absolutely. He um he made a video last year. If you haven't ever had a chance to see it, um I would highly recommend um and in it he said the best way to combat vaping is through our SWAT teams through peer-to-peer education. And I
truly believe that yeah he was a great driving force in that. >> I recalled my other uh item and that is that um this is for the board. We have a um district um wellness committee. The board has uh previously assigned a
liaison to that and uh my understanding is that we do not have a liaison currently. That was uh Deb Schmidt. I uh I understand we have a a soldier here who might know something about wellness. Uh just throwing that out
there. >> No, I'll take that. I appreciate it, Mike, for thinking about me. >> We'll have to look at that. We can look at that later and verify schedules. So part of when we do those assignments is you want to check and make sure it's that they hold the meetings at a time
that doesn't conflict with your work because you know we're all part-time unpaid volunteers and we can't necessarily take you know some things are during the day and some things are in the evening so but we can follow up on that um later on those meetings. Um I
wanted to just say thank you to you. So, um, Charlyn's position is suns setting as a part of, um, the exigency and the budget cuts, which is why 4.9 can't run anymore because it would be impossible
to run without Charlyn leading it. And I, it makes me very sad. I recog, you know, when we said that the cuts we were making were necessary, but that every one of them was going to hurt,
it truly hurts. We see the impact you've had on our community in the time you've been here. Um, you hear people talking about the like I've 4.9K stickers right there from the last one on my cup, right? um you really have had an impact in our
community and it truly is a loss and I want you to know that and that I as one member am incredibly grateful for all you've done for our community in your time here and helping our schools to do this work. Um and I know that they will continue to do the work, but it will
also be harder for them without your guidance and help. And so thank you for all of that. Um and and we will miss I will miss you. >> Thank you. I Yes, agreed. Thank you, >> Lori. Um, you had mentioned that uh the
healthy meals prep, the MRE X was a digital cookbook or recipes >> and I was hoping that if possible I'd like to have that shared with the board because that sounds really interesting. And I would also like to add on thank you for all the hard work and the
difference that you've made. >> Thank you. I will I'll reach out to our co-leaders at Meridian Ranch and see if we can get that for you. >> And thank you from FEF for being so willing to share everything. I'm like my phone blew up when they talked about it
going away and then it blew up again talking about who was meeting with you and when and what they were already getting and how amazing you were. And I mean literally I there's an email chain on my phone called FEF and and it hasn't stopped. Um, and normally it's quiet
this time of year on that chat. So, um, they're hoping to continue your legacy. And Peter, I believe you wanted to say something. >> Yeah, this is a great example where our our resource conraint constraints. There's only three resources, time,
people, and money. And so, this is not just the person and the leadership, Charlene, that you've brought and the passion. Um, but it's also how do you quantify all of the relationships that have built that created the financial resources, the
time and and uh relationship resources. And so I appreciate the Falcon Education Foundation stepping in. Um, and it grieves me that the foundation has to step in because of what that means for the district. Uh, but there will be zenens and wellness events and uh I
anticipate that uh the fingerprints you've left in the district will a long time and I'm I'm very hopeful that we'll be able to restore this kind of targeted support. Um it is not fringe. It is not a nice to have. Um as we said
during the discussion of the exigency, we cut things that were essential to the district. Uh and this was one of the really difficult ones and it was one of the late breaking ones because it was so difficult. >> And I thank you again. because it's also
not easy for you to come and present um knowing that and so thank you for everything truly truly from the bottom of my heart as Peter said many of these cuts were things we knew were essential but our budget gives us no choice so thank you thank you for
being so gracious >> thank you >> um our next item is anou um for the James Irwin Charter Schools. And Peter, I think you're going to explain. >> I shall. Uh this technically I do not believe that this requires board action.
Um but but a public discussion uh is appropriate. Um and this is uh already in the community. What we're speaking about tonight is not is not private. It's why we can talk about it openly. um James Irwin Charter Schools that is a
great partner and operates both PEK and the elementary school on Canada Drive operates in multiple districts and so my own niece and nephew and nephew uh attend uh one of the the James campuses but they're coming to PEK next year so I'll have some more family in the
district and we have appreciated them on a personal and a and a organizational level for many years they are in a situation where they need some help. Uh the help they need is that one of the schools that they operate which uh in thisou is called the Howard campus is in
district 11. It's an older facility. It's in bad need of uh renovation. Some of that renovation would include asbests abatement. And so they have asked if Canada Drive could be their Mayflower. I
used that metaphor when I talked about Falcon Elementary moving over to Bennett Ranch. uh they would like to move their students into the Canada Drive location for a year. They would maintain an independent school code. This should sound familiar um because it's very
similar to our conversation about our two schools colllocating. They would colllocate the two two schools. Those students would remain enrolled in district 11. District 11 would remain responsible for funding those students, for assessment of those students. Uh and
so that there would be some natural support and mutual aid by being in the same building, but this would still be a community of district 11 enrolled charter school students distinct from the neighboring community of district 49 enrolled charter school students even
though they would be in the same building. Um there are some things in theou if you are a careful reader uh you might notice a couple of things. there's a a kind of a technical glitch where something in the PDF didn't translate a digital link and so it's got an error code. I've asked for that error code to
be uh resolved before I will sign it on behalf of the district. There's also a reference which I think is probably a copypaste error but I don't know yet um that legal disputes related to this might be resolved in the Weld County Court. I have asked that it be the
district 4 court here in El Paso County and there is some illusion to cooperation about transportation and I plan to be uncooperative about transportation. So I want that language changed. U D11 and and James Irwin will be responsible for uh
collecting those students from the Howard campus bringing them across and bringing them back. U we anticipate and and I met with Mr. Gaul who's the superintendent in district 11, Mr. Dhy who is the CEO of James Irwin. Um they were kind enough to meet me at the alma
parlor and we talked about the reality that there are probably some students who currently attend Howard that after a year at the Canada Drive location will probably want to stay at the Canada Drive location because some of those Howard students are D49 residents. So there's a mild
potential enrollment benefit. That's not why we would do this. We would do this because it's the right thing to do. Once upon a time, our program, our homeschool program needed a space and banning Lewis Prep Academy was not yet fully enrolled. And so, we worked out a relationship
with them and used one wing of their brand new building for a year. I've been in other situations on both sides of this. This is right for kids. It shows organizational integrity. And so, my intent is to sign this memorandum of understanding once we've cleaned up a
few minor technical things. And although I don't believe I need the board's permission, um if the board were opposed to this direction, you should have a chance to know what I'm planning to do so that you can stop me if you need to. So that is all I wanted to share with
you and to know that we'll be moving forward. But we just wanted to make sure that in the interest of transparency, people understand why buses are running out of D11 into D49 for a year. So, there's another technical glitch at least to what got uploaded to the uh
board docs or diligent um and that is that we only have the oddnumbered pages. So, um we haven't been able to review the full document. I look and I see page one of six, page three of six, and page five of six. >> Yeah, that may be an upload issue. I'll
have to look. The document you have is scanned, so I I don't have the original soft copy. So, I'll pursue that. >> Anyone have any other questions or comments on that one? >> Lori,
I have um always valued partnership with other districts, communication, sharing of ideas, and I know you've worked with the two other superintendent at a recent event as well. And uh asbestous statement is a big deal. um they
literally have to wear zoots suits and they become responsible for that material for an infinite amount of time. So every bag is labeled and stored but making sure their students are safe and to work with our district. It makes me
proud to be a neighbor to district 11. So thank you. >> Okay, any further comment? Okay. So then I think you Oops. You got what you need from us. Um and anyone
have anything for miscellaneous? Okay. So then we are on to our final item um which will be an executive session. So we will need a motion. I'm just looking for the verbiage for the motion, but a motion pursuant to CRS. Is that the correct one? Two.
>> I think where it's number 12 in bold. >> Okay. I move to go into executive sess session pursuant to CRS24-6-424H for consideration of student disciplinary matters. >> Second. >> It's been moved and seconded. Any
discussion hearing? on a vote. >> Hyle >> I >> Levia Wright >> I >> Ryan >> I >> Thompson >> I >> Withers >> hi. >> That motion carries and we are going to actually have the executive session in a
different room so folks can clean up. It doesn't look like we have anyone in attendance who needs to hear anything when we come out. Um but if we did have anyone present we'd be more than they would be more than welcome to come in when we go back into regular session for that.
We'll be moving to the zone office upstairs for the executive session.