be on the roof to take additional photos. Okay. Um the uh the photos that I do have do show um um quite a bit of detail and they
um I think I would need to follow up with Michael Sanchez to kind of understand why some of them have been marked uh as to be replaced because at just upon visual inspection
um it's not always apparent why they were marked. Um, I can show examples of that if anybody wants to see that. Um, but do we before we before we get too far, do we want to call the meeting to order? Ron and I are both here or Sure. Sure. I haven't I didn't hear from
Karen, so if he joins us, great. But I don't know if he's going to. Okay. All right. Let's call this meeting to order. 6304 on July 3rd, right? Yeah. July 3rd, 2025.
All right, here we go. Now we're legit. I did want to let everybody know the meeting is being recorded, but we're not streaming. Yeah. Okay. Appreciate. Thank you, sir. Um so um so yeah, we did get we we got uh quite a bit of additional um uh
photographs uh this morning and uh they're all in a Dropbox now and I can forward those on to everybody if they want to uh dig into it. Uh it's quite a bit there. Um, and I honestly have been in meetings most of the day, so I
haven't gone through all of them, but I have looked at some representative ones. And um, I could show you um, an example of what I'm talking about if you'd like me to share my screen. Uh, if you'd like to address it later, that's fine, too. But um
well so for I know Leah Leah went through this last night but um and I know Ron's reviewed them but what's just to just to set the table to what's before the select board for consideration two change orders
um that uh from Papus that have been reviewed by uh GANAP. Um, one is for $3,1932 and that has to do with the connector buildings roof and the um the wood
paneling um underneath the roof. The the wood sheathing. Yeah, the wood sheathing boards. Yeah, exactly. The sheathing boards um a portion of those look um are rotted and um need to be replaced. And then uh the second
change order again been reviewed by GANAP is for $25,500 and that that's to replace additional slate shingles that um that have been identified by Papus as needing to be replaced based on their condition. So
the Union Building Committee met last night and reviewed these with GAN and um Leah. Am I right to say that the committee recommended approval for both? Yes. Okay. So, the committee
did we make it with a contingency just to confirm to to try to get a confirmation from Gap that yes these extra are necessary. It was contingent upon us uh confirming those quantities and uh we're attempting
best you could with with fix without having to delay this project another two weeks. Yeah, we're we're attempting to and um and it may be a little little gray honestly, but we'll we'll try we'll do our best with it. Um some of the pictures that I'm looking at do raise
some questions about um you know why they're identifying them to be replaced. I don't um I don't think that um you know I I have to trust in their professional opinion on on some of this. Um and I am just looking at photographs. They may see some other condition issue
with them that I'm I'm not seeing. So I would want to uh at least have a conversation uh with the site super to explain some of this to me. And uh I'm expecting um by Saturday to receive additional um
detailed photographs um representative of the specifically the ones that they're referring to. But um even just looking at these photos though, I can certainly see a whole bunch that they've tagged that I didn't identify as needing replacement uh based
upon just kind of visual damage. Um, some of them are are kind of obvious. Um, and some of them seem to have had um various repairs done at different times. Um, but um, some of them just aren't
obvious to me why why they're they're marking them obviously. And again, I don't know that they're wrong. Um, I just uh don't know the reason yet. And I should know that soon. I would think though that you know we know that there are additional tiles
that are going to need to be replaced and in and in earnest of trying to stay on schedule as much as possible. If we were to go forward and vote this today, any extra tiles it should be made clear would be used towards that and not don't
just replace them for the sake of replacing them so that they can then get another $25,000 change order. Correct. Yeah. Um, so I think, yeah, I think it makes sense to to continue
forward, but Okay, Ron, your thoughts? No, I I I agree. you know, you know, to to you know, not to, you know, slate roofing is is really a trade in of itself. And it's and sometimes it takes
a skilled eye to look at those tiles and understand, you know, why they're failing. Sometimes they have stress cracks in them that are not immediately obvious through pictures and, you know, it takes it just it's a it's it in its own world plate roofing. It really is.
But I would not, you know, I would judiciously use whatever tiles coming off the roof that are still in good shape. But I would also caution um around stress fractures in the tiles that does occur on slate
roofing and um that's that they they could have picked that up and we haven't seen it. I don't I don't know. You got to get in that man lift and go up there and take a look at those things in order to really understand that. Yes, which they have done. Yeah. So,
correct. Yeah. Yep. I I agree with that. Um it it's a highly specialized trade. Um and it's working with a natural material that has a lot of inconsistencies in in it just by its nature. Um, so over time some of
those minor uh inconsistencies in the stone can develop into cracks and I I may not be seeing that. Um, so I'll I'll carefully go over it and um and uh and try to confirm as much as possible. I
think um I think that we could easily find more to replace. Um the most of the ones I was identifying had really obvious deficiencies to them. Um large sections of them broken off,
that sort of thing. So uh let let's get into the subtleties of it. We obviously don't want to um leave slates up there that are going to break next winter and uh be a problem down the road. So, um, but
I I I have one quick question and and I don't have the I have some of the documents with me, but this the t the slate tiles that they are using for replacements. They are not manufactured tiles or or you know um they're they're
buying real slate tiles and using them and not synthetic because they they do make a roofing tile that looks like slate, right? Yes. Yeah. No, this is we're replacing it um as we as we should with a historic building. um match matching the color as
closely as possible, matching the thickness and matching the exposure on the shingles as well. Um so um we're trying to be um we're trying to replace it in kind and and repair it as it was originally installed.
Yeah. Good. Yeah. And and we are trying to salvage what we can. Uh that is in included in the documents as well. If there's if there's pieces that they can uh trim up and use in a different location, um
then uh that is recommended as well. Yeah. Okay. Yeah. All right. I think that's good. Was there anything else that we needed to address? I don't think so. This was it, right? Yeah. Well, yeah. I think that Let me
So, right now, um Jason, you need a motion to move these forward, right? Yes. Yeah. I'll move that we um that the select board approved signature uh change order number one for
$3,1932 and change order number two for $25,500 um to uh Tapus Associates to the Union Building Project. So, those are the two change orders and the dollar amounts. And I'd like to also talk as we finish this about uh making a change in in in
the management process of this um project. So, that's my those are that's my motion for these two change orders. Okay. Second. Any further discussion on the two change orders? All those in favor? I I Okay.
Okay. We're good with those. Yeah, thank you. But what I'd like to do is to so that we don't impede this process. And I I'm I'm you know, although this project is really limited for the outside of the
building and along with that, I would be expecting not a lot more change orders, but there may be one or two of these things in the pipeline. And if we have a change order that is less than $10,000,
I would like to um motion that we charge the town administrator with executing those change orders without reviewing them with the board. So a a change order that is $10,000 and over is going to
come to the boards for approval, building committee and select board. And it's anything that's under $10,000 that the town administrator has the authority to execute those change orders after reviewing them and based on the
recommendation from GANAP. I have a guest with me. I was going to say I forgot about the meeting. So I was out in like the Dunville World Land Trust. I'm like there's a meeting. Whoops. Dog in the water.
I was like, I better turn around. I'll second the motion if you need me to. Whatever you need me to do. Yeah. I mean, are you you good with that, Jason? I mean, it makes sense. It certainly will save some time if a bunch of these little things come up.
Yeah, I'm good. I'm good with that with the um with the support and recommendation of um of G of Gap and um um and hopefully most of them are under $10,000. So, yeah, we're we're we're expecting I'm
sure they'll uncover some perhaps some additional wood that we're unaware of, you know, under some areas, but um I think that the the big big ticket items on this are really that slate roof. Um, and there is a a question about some of
the slates, whether we're going to address them or not. Um, so there there may be an additional um proposal request that I issue for um repairs to some some bad repairs in the past. I'll say um
some of the shingles have been um found to be uh they were previously damaged and um they were rotated uh upside down. and then reinstalled. And so it left the factory holes exposed
on top of the other slates. It doesn't seem like it's causing water intrusion, but we may suggest um installing a sheet of flashing under those. Um they identified um almost 200 of those according to their uh report, but um
that's another thing I'm going to provide some scrutiny to. And um I that's not going to be nearly of uh the cost as actually replacing them all. So that that's just so that you're all aware that's that's kind of what we're
the only thing that I'm aware of at this point. Um that may be an additional cost. So we've got our money's worth out of uh nickel and dimming of repairs and this roof over the years. Yeah. Well, definitely.
Yeah. Yeah, that that the sheathing issue seems like something that was probably should have been addressed uh previously as well. Um doesn't seems like that's been there a while, but uh when we uncover problems like that, we don't want to just bury them. So, we we want to try to deal with them now.
Makes sense. Yep. Yep. Absolutely. Okay, that's good. Did we vote on uh giving Jason authority to No. No. We we second it, but we didn't vote
on it yet. Okay. All right. All those in favor? I I I Okay, we're good. Think so. Anything else we needed to cover? I
don't think so. No, I think we're all set. Yeah. Appreciate everyone. Thank you very much and have a nice fourth. All right. Yeah. Thanks. You too. Thank you. Bye. Okay. Bye-bye.
Bye.