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all right we're starting right on time at 6 let's call this to order start with the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one
nation under God indivisible with liberty and justice for all all right thanks guys and welcome and W that's loud what did I I don't know okay that's sounds more s Andrew's fault got it all right Carrie would you
mind doing a roll call for us please Mr Steinberg here Mrs roric here Mr White Mr Whittington here mayor Norton here thank you [Music] Carrie all right open for public
comments if anyone has something to speak about that is not on the agenda come on up please state your name for the record Brian Fowler 404 Thomas Drive e um been a resident for 42 years I think
so I have some knowledge of what's happened over the years and uh really spontaneous I'm supposed to have my grandson at basball I had somebody else taking because I just felt compelled to come and and make some comments uh starting I'll just go around
the room Sheriff's Department uh what a great job you guys are doing um my my grandkids come home from school and you guys are always there uh the last day I think there was a whole bunch you there I mean to take time to do that
I think you're building a great relationship and uh just the way I see you handling things around town I I couldn't feel more safe and I'm so glad that you guys are taking over our Public Safety
here um Andrew Public Service never better uh good example was just that rins event we had I went home thinking man I'm gonna we're going to get Sewer back up I just know it and uh starting to make plans
and what I'm going to do about it hour later there's a PK there and problem averted um I think you saved a lot of uh residents a lot of insurance claims and but other than that everything else you're doing the snow
removal I mean never better so and city council I couldn't be more pleased your wisdom I know it couldn't have been an easy decision to switch uh police departments and go with the sheriff but it was a best decision you
could have made and just every other aspect of the high you rent in the city has been outstanding I couldn't be more pleased um and that again coming from 42 years here and then
chance to uh I never wanted to come and and embarrass you but that's what fathers do you do I just want you to know like I father could not be more proud of his daughter than I thank you you're doing a great job hope you're G to run again I
will vote for you I hope so that's all I have again I just wanted to come because you get a lot of negativity and I wanted to put a little positive back in all I've got I got so you can keep going Beyond three
minutes just keep it right no thank you very very much Beth can your dad come back to every meeting and start us out like that if you'd like I I can just bottle it all up and bring it in
right that would work too well that was a lovely way to start the night let's keep it going um any other public comments okay we'll move on um we have an agenda before us I don't see any changes to the agenda needed I'll look
for motion to approve the agenda I'll make the motion I'll second thank you any further discussion on the agenda all in favor of approving the agenda say I I I anyone opposed motion
carries um meeting minutes we have two meeting minutes to approve are we wait we're doing our special meeting minutes as well right yeah so we have two in our packets here um agenda just says June
3D we have the special meeting minutes as well I can't remember what the date was 26 thank you all right so I will look for motion to approve those do you want them in separate
motions carrier together is okay okay so moved thank you second anyone second thank you any further discussion on meeting minutes all in favor of approving June 3rd and June June 26th meeting minutes say I I I anyone opposed
motion carries um next item consent agenda this is probably the biggest consent agenda I think I have seen yet um want to call out a few items here uh and I I should do this every single meeting and I don't but I want folks to
see that Lieutenant gayer puts together an amazing report for us it is full of great information and it it just Paints the picture of what's going on and where and who and thank you this is so great um so that is always included in
that Cent agenda if you want to read it read it it's wonderful um donations for summer SS I want to thank the donors on resolution on number nine um we have donations for the basketball hoops there was another one that came in for that thank you very
much um sad news we have resignations for Mandy and Olivia um sounds like the open house this morning went really well though glad to see folks came out to wish them well with their future endeavors um we have some good news appointing two new reserves on fire
department which is wonderful um another sad item resignation Joe Anderson um how many years was Joe here a while 10 10 yeah so um a lot of talent leaving
for various reasons we're going to we're going to miss them but again thank you for all those years of service combined that's quite a bit there um we have new appointees to planning commissions uh Aaron stubs and Tom Bara which is
great so I think planning's now up to full I think right Jennifer yes all right so mixed good and bad in the consent agenda a lot of stuff there do anyone want to discuss any parts of it or bring anything else up all right I'll look for a motion to
approve the consent agenda thank you any further discussion on consent agend all in favor of approving the consent agenda say I I anyone opposed motion carries on to our presentations and scheduled guests for the evening uh
first item is the annual SW PPP meeting and ms4 presentation Kelly hendal from isg welcome the floor is yours we look forward to hearing what you have to share thank you mayor and counc my name is Kelly herfindal I am an environmental
scientist with isg here with Julie Blackburn today to present on our ms4 program so ms4 stands for municipal separate storm water St sep storm Steward system and there are different um regulations that determine how a
municipality or a public entity becomes an ms4 and the regulation where Lake category is a city within an urbanized area as determined by the US Census and there are other ways that can determine
how um an entity becomes an ms4 um other policy and criteria other organizations including something like mot Watershed districts colleges County lands and things like that so the national pollutant discharge
elimination system um regulates water discharges to our surface water and that is Federal the npca is the state Authority uh for Minnesota um regulating things like industrial construction and Municipal Eagle Lake being a
municipality falling under um the municipal side of that permit um falling under that section of the ms4 program so why are we having this meeting um it is an annual requirement of the Swift under the ms4 permit and
it's an opportunity for interested residents to learn the city's efforts to address the required six minimum control measures as well as receiving comments and feedback from the public on the city's storm water
program so pollution is the problem um ELO blooms sedimentation running into our storm drains garbage and debris um something that needs to be regulated to keep our Waters clean and to keep them accessible um for recreational purposes things like
that storm water is the leading cause of pollution according to the EPA um that would be rain or snow melt that runs over the land and as it runs over the land it's carrying garbage um salt
carrying um pollution and things like that and it's entering our surface waters and I think there's the misconception behind um you know water lose to treatment plant things like that but that's not true all the water going into the storm drain does lead to our
surface water so there are six minimum control measures as part of the ms4 permit one and two being public participation and involvement three elicit discharge detection and elimination Four Construction sight storm water runoff
control five post construction storm water management and six pollution prevention and Good Housekeeping for municipal operations so we'll dive into those minimal control measures mm 1 is public education and Outreach mcm2 is public
involvement and participation so that includes things like the annual Swip assessment the annual meeting like we're having today um opportunities to provide educational information on pet waste solicit discharge deicing salt other storm water issues like presented in the
city's newsletters and also an annual public involvement activity focused on pollution prevention or having a water quality theme like the previous storm drain stening events that the city has done so this table here shows the documented activities for MCM 1 and two mcm1
breaking down the topics covered in the newsletters as well as um the engagement activity and the public meeting covered under MCM to so mcm3 is elicit discharge detection and elimination otherwise known as idde so there are ordinances written in um
eal city code to cover that procedures to make sure things are um SE on top on and training all staff is trained um every 3 years to make sure that they know how to recognize detections and um there's ID priority
inspection Maps made for this MCM as well so mcm4 is construction site storm water as well as preconstruction MCM 5 is post construction ordinances involved with this as well um watching for water
volume treatment infiltration must be considered on the construction site some of the procedures include site plan reviews um consideration of reports of non-compliance submitted by the public having erps um for checklists site inspections
more site plan reviews again training on this on these mcms as well and then making sure that there are priority inspection Maps up to dat so this is a map showing the emergency response area in of Eagle's
Wellhead protection area um infiltration systems are prohibited in the emergency response area an NCM six is pollution prevention and Good Good Housekeeping this MCM mostly covers documentation and
Reporting so map and inventory of all facilities that contribute to storm water discharge inspecting structural bmps and documenting those findings and repairs that it's needed implementing those best management practices to redu those storm water discharges reducing
impacts of deicing salt having a written snow and ice management policy as well as training staff on winner maintenance to reduce those deicing impacts and also documenting idde findings pwn sediment excavation and removal
activities so we completed an internal audit of the city's ms4 program and the City of Eagle Lake is in compliance all ms4 requirements I will turn it over to Julie thanks Kelly so um I think in your last
meeting you approved a contract with us to do the uh to perform the requirements of the uh storm water and Community resilience grants and just want to uh thank H Jennifer for her leadership and bringing the idea forward and then we
fully developed and supported the city in in submitting that uh Grant proposal so um the work will take place over the next year and there are three main components to it one is to really um
understand and mitigate uh develop mitigation plans for flooding impacts um that are identified through future climate and buildout scenarios um second one is to develop a CommunityWide um resilient um and a
resilient plan that's based on vulnerabilities that we obtain from um uh stakeholder engagement and to develop solutions for those um those identified vulnerabilities uh that are Community assets and the third part is to evaluate
the feasibility of a compost site in order to build additional resilience um so task there's actually three tasks the last task is just reporting so I didn't include that in there so the first task is to update the
storm water drainage um uh model and so what we're going to do we model that was developed in 2018 we're going to update that to a new software the other one is no longer supported so we're going to update that to a new software add in all the new development that's taken place
and then we're going to work with an advisory committee which will most likely uh involve Public Works and City Administration and as well as some of the agencies like DNR and PCA in order to develop uh potential climate
scenarios for 50 years out um under various um kind of carbon emission standards that there might be um so that we can evaluate under this new adapted model what will rain events look like in 50 years and what does that mean for your
current infrastructure um this will be helpful in planning any future culverts Bridges roads anything like that because you know what we build now is going to last that long in the future so it's trying to be adaptive into the Future For What
kind of CL conditions there might be um and so we'll be able to evaluate that and figure out if there are vulnerabilities and how do you start planning now for what the future looks like the second task is CommunityWide climate vulnerability assessment and the compost feasibility assessment so we
want to look at a couple different things here and I think we're the only grant that was submitted that was looking at overall Community um vulnerability we want to look at all public spaces both outdoor spaces as well as well as indoor spaces to
evaluate climate resilience and some ideas of this are um you know for instance if we had inclement weather that caused a power outage in the middle of summer and it's 110 degrees do you have facilities for people that need
some kind of like elderly that may need some kind of air conditioning or electrical hookup for various kinds of um Health needs things like that as well as outdoor space so um what about Emerald ashbo what about you know other
things like that so what could we do that helps build that resiliency making sure that there's shade making sure that there's um clean water various things like that so we want to use a stakeholder engagement process where we'll develop some kind of crowdsourcing
maps that people can kind of put a pinpoint on a map that they go into online and say what I really think is is you know here we need you know trees or here's where we need shade or here's where we could use additional shelter um
and so it'll be a public source for obtaining ideas but then we will need to have kind of an advisory committee on that too which I would imagine includes some parks and wreck folks um you know Planning and Zoning potentially city
council um in order to really assess those recommendations as they come forward develop prior uh plan for addressing those um and then we will be looking at potential for a Compost Facility and so this would kind of
address a couple of things one is illegal dumping of lawn materials and yard waste um either in city streets or wherever it may be that causes a problem for the storm water system uh we don't want that additional material in the
storm water system because it can plug it reduces the maintenance uh or reduces the viability of those facilities and then you also have the ability to use that as soil amendments and so that helps in a number of different ways overall this will be a report that comes
out that lists priorities for additional action for climate resilience into the future um and from that you can go about obtaining funds to implement those projects so that's um that's that project I did want to show you a couple
of uh we did have a drone come out um the major flooding as I took a look at was I guess uh June 2 first and 22nd I think was the that sounds about right Andrew you were out there you were just busy putting in
pumps and things like that we did not get our drone out until Monday the 24th um and I just wanted to show you a couple of the images that the big image on the upper left is the aerial drone now I know there was a lot more flooding in that area because I saw when I drove
by um but I did put in a Google Earth image in there just to show you what that pond normally looks like um so that's one image and then go to the next Slide the pond looks
great right the duck weed so this is looking from the west side of town looking East um and uh this is where those ponds exit out of the city and go back down into and I don't
do street names very well so I don't know exactly where the the new development oh yeah 21 so you guys know minimum maintenance Road right yep y so you can see there's
a channel it looks like it was almost a road there's a little teeny channel in there um that was obviously overwhelmed all the grass is down it was it was flooded big time and went all the way back into those fields which is not in the city um and then drained into is
that County 51 I believe okay so that's just an aerial image I really wanted to show the extent of that little drainage area and it was really overwhelmed with the amount of water coming down there and then this one is further down so that is uh in the
South part of town and the upper right hand image is uh excuse me upper left is another Google image that shows you how that channel normally goes um and you can see all of the water that's there it's in the in the fields um on the south part and then way at the top of
that you can see there's a lot of standing water um that is exceeded the uh drainage system Banks and so when I look at things like this I think oh maybe there should be a a wetland there or some kind of a flood retention uh
facility so that it doesn't damage uh Downstream Farm Fields as well so these kind of images are really nice because we can uh then go back and take a look at when we do our updated hydraulic model where do we see the flooding under what kind of events and what does that
equate to as well as where might we want want to plan for storage on the landscape for future flood events um so it did drain from those ponds very very quickly though right did you have any
uh where you had um in the owl Lane area that you had flooding um was there in homes any kind of structures that were impacted uh there might have been it might yeah okay okay I think Thomas the back of
Thomas were a lot of sandbagging and Owl had it as well but I don't know if it was more preventative or if it actually got there I don't know either yeah that would be good to know and we can when we start our process we
can ask people about that as well um but it is good to know that that drained very quickly there's a quite a steep gradient that goes down into that area south of the city um and this just that
uh blue um uh light blue uh Channel over there from The Owl Lake ponds you can see where it was originally designed so we're going to be looking at Downstream as well when do that hydraulic model just to make sure that there's capacity
to handle any of the drainage that might be coming in future climate events um so that you aren't getting backed up and it's not able to drain in the future so we'll be looking offsite as well so that's uh the the Swip that public
engagement we have a room filled of people that that care about s water right you have to provide the opportunity um and just wanted to let you know about a little bit more detail about that Grant and what we have going on with that and we'll take any
questions I've learned one thing is there's a lot of people that care that maybe just can't come here so yeah they're they're definitely interested in this this great information um oh Council comments
questions I would just say the timing is epic staff uh Andrew anyone I just think that we've come a long way in the last couple years with the help of isg and I just feel so much more confident about our program and I appreciate all you guys have done and
I'm excited for this grant that we're working together on because I think it's really going to be a good deal for Eagle Lake and looking forward to that and I appreciate your initiative on that and just in the last year compared to a couple years ago the the city's
management of the uh of the store water program has just been really impeccable um Kelly is the that did the uh basically the audit and you guys are are rocking on that so Kudos it was a heavy lift but we got it done and you're in
good working order thank you thank you I I'm thinking back it maybe one of my first first or second meeting in this chair and I remember the contract was in front of us for this is you know this is a chunk of money are we sure we need to do this what is the necessity of ongoing
is this stuff we can just learn and then do on our own and there are certainly things where that's possible I don't believe more than ever now that that's it's one of them this partnership has been incredibly helpful and saved us and
helped us take care of future plans in ways that I yeah so I I would say this is one of those money very very well spent and we're very much appreciate everything you guys are doing to help us stay in compliance So yeah thank you
very much we'll reach out soon about the next perfect thank you thank you all right second presentation tonight John grman is here from Bolton and mink nice to see you John the floor is
yours good evening last time we were here I believe it was May kind of gave we gave the update on where the legislature was which unfortunately is nowhere um so right now we fortunately don't have a b bill so there's no direct
Appropriations coming to the city this particular cycle um one of the updates that was going to happen in the bonding Bill the language was in there is the essentially the mes Grant which is the emerging contaminant Grant originally that was a 50% Grant up to 3 million of
grant money the language in the grant now is going to change that to be an 80% Grant up to 12 million which when we look at the size of the project for Eagle Lake 80% up to 12 million uh fits very very well which would go in addition to the efforts you guys are
making on the lobbying but if obviously many times you talk to legislators say we have a program for you well they modified the program so it might actually fit a little better if they give you that response now so with that the one of the goals of being able to access that money is being shovel ready or being
certified in order to do that we have would have City would have to submit Plans by March of next year 2025 which as we sit here in July sounds like away but we are actually for a project of that size in order to get adequate time to review with Andrew and
and staff we're starting to kind of hit where The Sweet Spot is we' like to uh consider authorization begin design of that water plant so looking at that if we get adequate money in spring for the next bonding Bill potentially we could
be bidding next year at this time there's a possibility depending how well they fund that that it might be the following May or March of 2026 just to wait one more funding cycle the goal of getting certified is once you're on that list at that point it's first come first
serve so once we're certified we'll keep moving up the list it's not a case where other towns are going to jump above you uh but right now there's a few on that list that we may not be able to jump high enough depending how well they F the program we got to ask that question from every legislator where we were on
the list so the emerging contaminant is a very stable program that is a federally funded it's part of the um the large build back better program so there's five years of very significant money that's coming from the feds so
typically States been matching that with without any contention contention obviously bonding Bills bonding bill is not very bipartisan but the actual components in it many of those are this is one of the bipartisan components if you actually were going to scrip it out both parties typically agree to support
these infrastructure programs so um with that we did put together an engineering proposal and I don't know if anybody has has had a chance to look at that you want any further review of that if you have questions on that I just had a question more probably on my own
knowledge now I thought the emerging contaminants was really focused on the nitrates so this has changed so now it's manganese or has it always been the mag it has been Mages but um I think what we were looking at before because we had
talked to Senator frener I've been messaging back and forth with him on that one as well I'm trying to jog my memory on what it was um there was something with the thresholds that we're going to be changing um with the legislation that didn't pass but if it does pass it we will benefit and I can't
remember what it um it didn't have to do with our median income or anything like of that nature it was Grant also is not median incon TI the emergent contaminant is maganese would pick up nitrates you had nitrate issues it's any of those type of
okay M health concerns not it's not iron hardness which are nuisances this would be for the critical concerns yeah side manges is critical and that's why a couple years ago they didn't they started to enforce it they didn't have enough points so thanks to the lobbying
of towns they they changed in the last bonding bill that now you actually get more points per main so now our place on list goes up because okay that's really good yeah cuz I think we it was like oh you don't have nitrates so you're just going to be like halfway up the list you're never going to beat those that
doing last bonding so that was a huge that is wonderful y all right well um do you have anything further you want to just share or should we start asking questions are there any questions I do
have one but I'll let you guys ask first so go ahead do you guys have any I don't want I didn't mean to interrupt okay so I was just going to ask um John about um the when does this need to be approved by the council is it tonight when do you guys need to get the
approval and start running with this yesterday um tonight would be would fit the schedule the best okay obviously we have done plants in shorter time frames but it becomes very cyclical thing so
our the time to review and actually get uh the quality set ready by March gets OB goes down so tonight would be preferred August would probably be the the tail end of what would give us comfortable time frame so let me H have we've done on much shorter time frames but then we submit a part essentially a
partial complete set and we end up still working out next after March because we're 100% complete perfect thank you a couple other questions okay so have we I can't remember did we get the results from the survey back yet is everything okay with the location or I guess where I'm going with that is if we go ahead
with the design um in all this work here tonight and we find out that the location that we've identified isn't ideal is it for nothing then or I I just wanted to make sure there's no question marks with the the that gets into kind of the schedule of
the of the design nothing on the design would kick off until we had that survey okay survey in hand we were able to review that anticipate you'd set up with with staff review we would make sure we have that and with no question marks before
we actually begin okay for I fig that should be that the field work was done so the actual drawing of that should be completed being being completed as we speak and then if it's okay I'm just going to kind of segue into the financing because that's probably the big question everybody's looking at me
like how are we going to pay for this a good question question I see the way you guys are all looking at me before that I don't see a kind of a invoice you know like a is it 50% up front or you know what's that
is that something you were going to talk about no go ahead is it you know time spent in builds monthly or is it you know typically we would bill on on Milestones so as we get when we get to a
30% review set we build 30% at the typically then 70 and then at at 90 okay um so with that in mind realistically we would not be invoicing much typically till about September first the small and then the larger would kick in in around
January as we start to start to fin or really get into it okay so we're a little bit flexible on that also on so that would work good with our timeline um that was a good question to ask because uh working with Shan Sweeney you guys are probably familiar with the water tower rehab
project and we had that midi loan um it was a shorter term um to pay for the rehab project um so I'm talking to Shen Sweeney and you know asking how can we absorb this cost since it wasn't something we were planned for we were hoping to get Grant funds for it and hopefully we will get Grant funds and
we'll be able to re reimburse ourselves um but in the time uh being he recommends that we pursue another midi loan and that process doesn't take that long so if we do want to go with that route tonight I just need approval to submit an application it's the same application we filled out for um the
water tower rehab project and it doesn't obligate the city council to anything at this time basically it just gets the process started and then he'll put together or the financial performa bring it back to the council and then you guys would have to adopt it via a formal resolution um and I think he said it
would be probably about 30 to 45 days um so that's our new business number one is making the having you do the application right I don't know if I actually had that on the agenda um but yes that is that's a new business item okay I just
want make sure we did I give you guys a copy I apologize I don't know if I gave you a copy of the app application I have it here but I don't think I made you a copy we've got proposal so yep included for the new item is the proposal so we need two items of action um to approve the
proposed B mink and then also authorized staff to submit an a midi loan application okay so first item is the proposal the plan would be to do the application to pay for the proposal yep yep so would it work then if somebody
makes a motion to approve the proposal contingent upon getting financing to pay for it or pretty confident we'll get we'll get financing for it I just don't want to we won't get invoiced until but I I
really comfortable you want to add that contingency I know the M program is very fast y so we're in good Financial Health we just completed our audit did a good job so we should be I don't see any concerns I'll make that motion that we
move forward with the proposal all right do we have a second I'll second all right thank you we have a motion to Second any further discussion on the proposal all in oh sorry go ahead is the proposal approving the $1
million uh design fee yes correct which would then be reimbursable if we get this emerging contaminant Grant or any bond funds that we get we could reimburse ourselves and that's the intent that we would be doing that it's just that we need we don't know if we're
getting the grant though no we won't know because the legisl legisl so if we don't get the grant we pay a million dollars we won't get a grant unless we have it shovel ready and certified yeah it's kind of a yeah
y absolutely yeah you could be behind the game I don't know if this slows it down at all um and no offense to Bolton M but do we get a second qu or we just go with
the million dollar one you know it's it's kind of a tough one because we work with it's a good question and I understand why you're asking it's um when we work with bolt make knows our system so well we Andrew and I did actually meet with a different firm that had requested us to meet with
them and it's it would just be a I think a lot of work to move to a different firm um they know Eagle Lake's information inside and out um I mean the council you can do whatever you want but they know our system a lot of it would have to be you
know Bolam Inc has our GIS you know with all of our mapping of you know the water where water piping is and stuff and another company's not just going to take that so they'd have to remake that whole model in order to start this process and
so MoneyWise if their bid was a little bit lower on the project while they have all this extra work that they'd be charging us anyway makes sense all right we have a motion we have a second any further discussion all right all in favor of
approving The Proposal say I I I anyone opposed motion carries and then the second item would be someone needing to make a motion then for Jennifer to do the application for the grant huh be a Lo yes thank you a
loan is there a second I'll second thank you any further discussion on the application all right all in favor say I I anyone opposed motion
carries okay thank you John for being here appreciate your time all right moving on sale of the country Clipper no Public Works director Hartman do you have some good news to share with us
it's sold and for more than our minimum bid yay I think it sold his check out 3250 I only got a buck so that's the end of the country Clippers then here in Neagle Lake yes no
more like we should have a goodbye party for him all right um when anyone like to make a motion to accept the sale proceeds and then determine where they should be recorded general fund revenue or capital outlay for streets the reason
I mayor and city council I threw that in there is because generally our procedure is just to automatically put into to the general fund but I know in recent years we've tried to replenish the capital L so I would just need a specific motion saying we we want these monies go back into the streets Capital
outly so preference would be to streets yes okay anybody I'll make that motion thank you any further discussion regarding the country Clipper I would put it back in the capital just because
we've had some extra you know outlays from this year from capital okay that would be my okay sense so do you want to amend the motion council member Steinberg to put it in capital versus streets sure I'll amend the
motion is that what you wanted I guys I'm sorry what you guys you want I either general fund or going to Capital yep that's right Capital then that's what we were I'll amend the motion to having that money go to Capital
outlay okay you still want to be a second on that okay any further discussion all in favor say I I I anyone opposed motion carries next item on the agenda pricing or sorry review draft
rural Service District ordinance and schedule public hearing all right uh mayor and city council the City attorney couldn't be here tonight um but I'll just kind of give you a quick uh overview of what um is included in the packet so there was some discussion a couple months back about um trying to
preserve uh Parcels that have been annexed into City Limits uh but they have not um Turned Urban and so uh land owners uh contacted the city asking if there's um anything that can be done to allow them to remain within City Limits
but uh um recognize the fact that they're not receiving any uh city services so after doing some research talking to legal council we discussed the creation of a rural Service District um ordinance and it was permitted by Minnesota statute um it
would allow a property that's been an next in city limit sets R and character and in need a fewer services to be taxed at a lower rate um so basically a change in use in property in a rural Service District would trigger the need to transfer the property from the rural Service District to an urban service
District um and the act of plating would also initiate the transfer of property from a rural Service District to an urban dis Service District um something else to keep in mind um is that we would have the city council would consider this uh with each request for
annexation um and so it would be re reviewed then uh within a period of five years after the annexation determine um whether it should still be in a rural Service District um or classified um differently so um just as I mentioned
before no city services would be provided to any property that's located in a rural Service District I think from an economic development tool this is a wise uh move for the city of Eagle Lake to pursue and we know um uh it's very fresh in our minds the challenges we had
with annexing in these Parcels um with Laray Township and one now has detached from the city I can't talk um anyways and so we have a couple other Parcels that are still in city limits that you know are available now for future development if the land owners decide to
sell um and I think this is a way to keep them in city limits um you know because they're not receiving the same city services as their other Parcels are um that are developed so if the council's interested in this um The Next Step would be to schedule a public
hearing we could do that at the August 5th city council meeting so reading between the lines because I didn't really understand much of that um is that meaning that the Del property is not wanting to does that mean the D property they want to stay in the city
limits with the rural service area but exactly gunels want to be gunels are done they detached done okay so this will be the D parcel where only and then anybody from this point forward would it have to be negotiated as part of that annexation agreement okay y you're
exactly right you need a motion yes to schedule public hearing I'll make a motion to schedule the public hearing all right any further discussion all in favor of scheduling the public hearing for the August 5th city council meeting say I I I anyone
oppos motion carries see you understood that better than I even did I was still like four steps back you know I because I knew that Gil came and raised hell about some stuff all right next one right
places um next item tonight is pricing for the Eagle Heights lift station pump replacement um so a couple months back one of the pumps at the Eagle Heights lift station um failed on us they're basically at the age where
there's no point in rebuilding them because the cost to rebuild them is more generally than what it is to buy new um they both were put in 2007 so so we're requesting to just buy both of them we actually had a
uh the Minnesota pump come out and do a draw down study you know for pump efficiency and everything and the pumps that are currently in there aren't the efficient pumps for it anyway um for flow rates and everything else so um
with the other pump being 17 years old and they're a 10 to 15E pump we figured figured we might as well just kill two birds with one stone and get everything done right away if we' had better pumps these new
pumps during this last flooding would we had to have DMI bring that pump thing out here and help us yeah this this one is didn't have much to do with any of that so okay so it's not the same no did this one you said it failed a couple months ago so this one did fail because
of the recent flooding no did it fail during the flooding again or no so we've actually only had one pump in that lift station right now um the other pump they pulled to see if it was repairable and all the things that were wrong with it
you know they determined that it's not repairable and you know it cost more to repair than it would to buy a new pump so is there more places to buy pumps from than just Minnesota pump works I guess there is and there's I mean there's all
different kinds of vendors but Minnesota pump does our annual inspections and all of our um maintenance on the pumps that we have so you know it's a lot easier for us to stay with their brand because they keep their brand parts compared to
going going somewhere like electric pump and then they have to order parts and not have them on hand a lot of times is there a benefit to doing them both at the same time or just doing one and and then one later just to get them off cycle or is it just kind of a at at this
point with 17 years on a 10 to 15E pump it's it's either it's going to go out today or go out tomorrow or you know so we better off just taking care of it you know being proactive on that pump and is the one that's still functioning
able to be used as a backup if another one goes down or that because the how it's hooked up it probably can't be it could be yes um sometimes it's more more of a pain um if we need a backup Minnesota pump
has a bunch of yep they can bring laner pumps and things like that that you know we don't have to pay the maintenance on we just rent it and generally they give it to us cuz we do all our work through them so it seems like everything just goes
up and goes up and goes up or then it goes out of Supply or a stock for a while so and and if you want you want to if you want to compare kind of pricewise um the pump that we bought
for the main lift station was a 30 horse you know so we're for about 30,000 so we're getting a 26 horses for 30,000 so you know size-wise they average out you know per horsepower about the
same are they running active active or they alternate they alternate yep I still just have a hard time replacing something that isn't broken yet but yet yeah I know
I how much do you think we cost or incurred with the maintenance on those pumps recently um I mean every time they come out due to the service on them it's probably a hefty right I think it ends up to be about
$11,200 or a little bit more per lift station I I totally get replacing the broken one but the one that's just old and we're waiting for it to [Music] die you're thr on dice here you know you
could like what we the decision we made with getting the um generator you hope we're paying for we hope we never have to use it yeah you hope you hope it can go another year and you say only replace one and next week it's go out and now we wish we would have replaced both you know you never know what it's going to
do well at that age it's going to break soon generally you do it on your schedule or its schedule well my my question about the other things with the multiple bids is that I know that I think it's like 5,000 or 7500 that it's recommended to get
multiple bids I don't remember exactly what that was so I just am like I know that we've had the discussion with Public Works before before you know many years ago about getting multiple bids for things just just because to have them and I get that these are specialty equipment it's
just like the thing with the you know I mean I get it that they're going to do it but I mean we can't just rubber stamp every single thing that has a price tag on it that comes through this room I mean that's just the reality because we're spend because we're spending the city's the people's money right this is
not I the only reason I'm okay with this poent this piece is because it's not just like a lawn mower or a um snowplow or anything like if we go with a different company for this specific one now we're paying two companies to come in and maintenance the stuff yearly
versus one company to come in and maintenance all of them so we might save a little now but in the long run we're going to maybe if we switch servicing companies we'd save more money you know I mean it's not just because just because Service A B and C has serviced our wealth for 15 years doesn't mean we
need to I mean I'm just I'm just bringing that up as a discussion point I'm not saying we need to do it I'm just saying we got to just look at it critically right but something else keep in mind you guys and I get your questions or your concerns but but these companies when we have an emergency they
are there to help us and if they're not here to help us we're going to have problems with people's basements so and I'll put it this other problems the Sunday night when we had our pump um pump number three freeze up because Rags got stuck in it I made a phone call and
within an hour I had a truck here pulling the pump clearing it out and done end the story um I mean everybody knows nowadays service like that you don't find everywhere and it's a Sunday
night calling them at you know 9:00 at night hey can you come pull our pump yep I'll be right there so and I I get that too but other companies do that as well the point is and and a lot of it is you know we go
to all these classes and stuff and and so like electric pump is a big one around here and um actually Brown pump it does doesn't exist anymore but I mean you go to these classes and stuff and 99% of the Cities talk nothing but
garbage about you know these other companies and things like that so that's where we also get a lot of our information on you know who should we be using and that's the same with the well you know that's why we use these contractors over and over again as we
have the good rapport with them you know we have that good working relationship and we know they have quality work well I don't think getting multiple bids means you're going to go away from them but it also shows everybody that we're doing our duty to it's a compar it's just a comparison I'm not saying like
don't go with the people that you always go with you know but what I'm just saying is just that then it gives it it it doesn't make us look like we're just all of a sudden say oh 30,000 here 1.9 million here no cuz you know easy decision for Andrew because you're
you're in that realm we I don't I don't know what a pump company is I don't know how much a pump costs I have no idea and that helps us kind of understand yes this might be a little more but they come at midnight when I call them you know that type of thing I mean obviously that has a price tag in my mind um but
at the same time we can't sit here and just say Okay 30,000 yes you know so it it's not like Garrett said we're not going to say move companies but it really helps us and the people of our city understand why we're spending that
money you know cuz I like for example I just had someone in my driveway today ask asking me questions about you know things that I couldn't necessarily answer you know and it turned into a half hour conversation and well who maintains this road who maintains that road what's this you know and I I want
to give an honest answer right um I'm not you know what do we you know ultimately someone can come into my driveway any time of the day and start asking questions and leisa's driveway all of our driveways I know that you guys have the knowledge of all of the
stuff and that but that's why you know seeing multiple bids might help us a little bit and I you know I get that the the service could be good but the other thing is another company might have like what Anthony said another company might have excellent service too I think if we're looking at pumps
and we're looking at ongoing service the same thing that we've applied not too long ago when the fire department was here talking about who they wanted to use for the design uh like phase one for fire station and we
kind of put them through it too and so we want to see all the bids we want to understand we may certainly choose the one that we want to work with right but I I do think it makes sense to me that we do bid
um and you know in the private world we have the the ability to just choose who we want to work with all the time when we're public and we are dealing with taxpayer funds there's a much higher level of scrutiny responsibility to look it over and get bids
now um are we in an emergency place right now are we okay at the moment our pump I mean we're we're we're good until we're not until the one pump that'ss in there fails and then then we're calling Minnesota pump
for a loner yeah how I mean would it be jeopardizing a price or jeopard ing timing or getting this completed if we did go out and get a couple other bids I can get more bids and bring them
to the next council meeting it's not all and at the same time you know sometimes you know on just like the next topic the cheaper stuff isn't always the best you know right I think we just need to understand that you know the cheapest
isn't always going to be the best option but we want to know why if we're going to pay a little bit more okay we need to understand why we're doing it I'll let someone else on Council make that motion but that seems to be collectively what I'm hearing is that we
just want to see and understand it a little more I think those are all very fair points to make in a staff we totally recognize that and we'll work with you to do it I think maybe aide that Andrew isn't sharing with you and I think where
it gets hard and I'm not um re disputing what you guys are saying because I agree I'm all about transparency and getting trying to get the best um service for the best price for our residents but I think there's also that time factor that comes into it and our po perks has been
so overwhelmed lately and I think Andre is just doing what he can to keep up with the day-to-day and then these things come on top of it and I know dealing with um stuff during the emergency and having to meet with these vendors like a half of half of your day is gone on the phone chasing people down trying to get pricing so I just wanted
to throw that out there too I can feel their pain I have tried to get pricing on different things lately and half people W even call you back so I I think Andrew will definitely make an effort to do that I just wanted you guys to also recognize that side too that it they are busy and this stuff can easily consume
half your day or Sunday night you called and warned me just in case excellent points 9:30 at night that Andrew had called you that they were coming out in the middle of the night like I I get that it's we are always looking for ways to improve and so it's a a will work
together as a team here so I would make a motion to approve the $30,000 um pump in this case to go with Minnesota pump works um specifically for what we said before of they've maintained everything we've had they know everything we have they've proven
themselves um not sure yes someone else might but in the long run I don't think it's going to save the city any money and Public Works is showing like he said the next one with the street repair that there's cases where you go with who you had Bolam M isg Minnesota pump works and
it goes with the fire department as well and there's times when you get multiple bids like our street repair where they brought three to the table right away so long-winded I just I would approve to move forward with the Minnesota pump works bid okay we have a motion do we have a
second I will second that um do we want to discuss it at all we like to vote okay all in favor of going with a $30,000 proposal um with pump work say I I
I anyone opposed all right I W just motion carries you realize you all went backwards right well I mean oh no I know we but the point was is that discussion I wanted to have the discussion I I didn't want to vote no on it I wanted
but I just wanted to be clear that the next time we have something like this happen it would be nice to have more than just one quote Yeah okay I just want to make sure and you and you summarized it when you said you know it gives us in a private sector yeah you can pick whatever you want I can pick my
lawnmower service but here we're dealing with other people's money and people that ask a lot of questions I mean Jennifer you probably have a lot of people asking you questions all the time and car and and I I absolutely respect that and as uh local unit government we transparent but
I also want to instill that we are good stewards of the taxpayer dollars I think we are super Frugal in so many ways um and we will do our best to try to demonstrate that and show the residents that if they don't feel that we are doing that so but good points and they're
taken all right well good discussion um next item then is for the 2024 Street repair work keeping you busy tonight Andrew mhm um so I got three bids
um one from uh neelon for 42,000 uh $74 one from ww black topping for $62,500 and one from Minnesota paving materials for um
87,00 uh $742 uh in reviewing the quotes I'm requesting that uh we go with ww black topping for the $ 62,700 um in the quotes for neel's which is the
cheaper of them um that there's some Corner cutting on some of the projects that aren't in wws you know where they're actually doing the full what we asked and not cutting Corners so um and then along along with that I'm
requesting an additional 10,000 for some manhole repairs and things like that that come up that we can kind of Mark out and you know smaller little projects to have them do while they're here that we didn't you know necessarily Mark
out is uh lur to 598 in that discussion at all a little I need a chiropractor adjustment as I hit the stop sign some of some of that might be in with that um you know that that spots where those water shut offs and the manholes are
there you know those are things that we want to fix and you know it takes it took us a whole day to go out and figure out where we're going to fix and I mean you could spend days out there trying to figure out how much you know this is
going to cost to do this and do we have a Street Maintenance I I assume we do a maintenance plan for for knowing that okay doing this this year here's out of the 110 we're going to budget we already know that based on some of these prices 50,000 is going to
be taken out roughly right away in these areas that we're not fixing this year but we're going to put on next year's plan knowing that half the money is taken up of these Woods roads and then this is the additional stuff that happens over the winter that's unknown right now but know that we will need to
fix it next year right is there some I would assume some plans on that already that we a master plan don't you and you've showed us that kind of before or not a master but just kind of feel like we've had this discussion but one hasn't been fully drawn so he uh Public Work Director hertman works with Brian starf
with Bolam mink and they review different areas of town and so we're going to talk about that later about doing our CIP for Street reconstruction utility reconstruction so Andrew is or public recru department is careful not to do repairs areas that we're going to end up doing reconstruction on coming up if that's kind of what you mean so they
they kind of go to you know together where there's there's areas that are terrible but like man this is getting fixed and it's still not on the list or something so I'm assuming it's on a list for next year or is there no next year list
of do you this whole process over every single year I keep uh running sheet basically in my file of you know okay this road is looking rough but we can get by till next year cuz you know these
roads need to be looked at first and kind of piggy back year by year and work that way starting point each year okay I was just totally shocked that one was double it's like how how can they be
and you kind of explained a little bit you know we kind of did right within the lines not or not even to the lines maybe right and since I've been here we've worked with ww and they've done good work for us and if we need something I
call them and they're here to help so want to do it again two years right yeah done right and I think for the most part U WWE black tapping has been pretty good about scheduling because that's another concern too that will go with a a quote
for someone that's like oh I can only come this time and it's you know so I think he they work good with the public works department all right any would like to make a motion I'll make the motion and thanks for doing the multiple bids that that's
basically what I was talking about I mean I wasn't trying to go on a tie raade um but that was helpful you know and with the explanation of WW and we've seen them around and again that's a situation too where they've been around town too just like the The Pump Company
um but I'll make that motion I'll second thank you any further discussion all in favor of approving approving approving um now I the name is blanking W thank you
ww for the street repair with the additional 10,000 for manholes yeah manholes or whatever else deemed necessary uh say I anyone oppose motion carries the only
I guess I should asked during so if we budgeted 110,000 do you have stuff coming up in the fall then that cuz we're sign not significantly short but we're short is there stuff that you're holding it to for the fall so there's some you know like um I think the sand salt and things
like that come out of there street sweeping comes out of there so the whole 110,000 isn't all complet for Street repairs right does sidewalks come out of that 110 no no okay and do we have sidewalk repairs stand for the summer or
we not doing are we doing some for the summer though if we can get out and mark them and okay it's been busy this year oh well okay that was all I had sorry it's really hot and I saw I saw
that's red I broke it oh it's on heat it's on heat mode red yeah just a button it needs to be a reset I'll make a motion to take a quick uh recession I'll second that I I pushed
the button down temperature one and I probably broke it cuz it was warm it was not Carrie had set it to a nice low temp for us and it wasn't going there Andrew's like you pansy indoor people I'm outside in the heat
okay am I wrong though is 598 on lour it is every morning that's how I go out I'm like whoa I'm always worried you guys are going to think I'm like drunk because I kind of Swing wide and go out you know I do go slow it's not like I'm
getting air off of it but Mitch Mitch did age back oh Mitch fixed it what don't you fix except for light fixtures you know you can hit me cuz I broke it I
I know I'm like it's just me I think it's me I'm always the warm one but should we get back to it John and Laura Laura is my mom's sister John who wants to told should I use the gavl should I use the
gavl I've never used it [Music] before no one even heard it that's I did I've never used the gabble okay let's get back into this meeting huh we are now on and actually already feeling
cooler I think thank you we're very talented staff here motion to reopen the meeting oh yeah you want to Second thank you we have a motion in a second any further discussion on reopening to a much cooler meeting say I I
I uh anyone opposed no motion carries we're back in session um we finished Street repair work now we are on to quote for the fire truck repair uh mayor and city council I received uh uh quote from the fire
department uh to fix a fire truck that was damaged um nobody was hurt in the process but but the truck um I only have one quote because I'm assuming they work with custom fire for the fire trucks um I did talk to our City's insurance and this
would be covered but we do have a $500 deductible so if you want me to send it back to the fire department ask them to get another quote I sure can do that um you know I think this happened in March I believe so it's been a while um we didn't find out about it um till
recently was it March when I talk to thought it was May May I it was a lot longer ago before that I think yeah can we do an insurance claim that far back yeah our insurance I contacted insurance as soon as I was notified about it but we just finally got this here so y okay
our insurance is good to work with with so I don't know how you want to handle if you want me to send it back to them and have another one I sure can do that um um but I'm just passing that along that that's what was presented to me and um insurance will cover this so is do we
know if the truck is just out of commission until it's fixed or is this a it just looks funky we need to get it figured out it needs to get fixed so we can probably sell it I think it's a truck that eventually is going to be probably sold I think it's something we just don't want to have um I believe
it's still functional it just doesn't look good is there any harm then in asking for other bids it's waited this long might as well for okay I was going to say reading it looks like they might have take took the turn a little too sharp and caught one
of those way they call it an you know you kind of had me when you said no one was hurt and I'm picturing a little kid going I'm okay what did you do um okay well Council thoughts being that it's going through an insurance
claim what no matter which company we go with it's costing the the city $500 right right so and I've sent this over Insurance already they if they've worked with custom fire and it's when we're going to sell I want to make sure it's good that way but I would assume they would have done their due diligence and
it doesn't cost the city any different matter who we go with so I'd make a motion to um go with who they the custom fire to get it fixed I'll second that motion okay any
discussion other than me asking where's Chief Simpson he's always here I don't know I was just thinking I'll ask Vernon he's not sitting there I did email a couple times with him today so okay all right that's I didn't mention anything
about the council me tonight though the one thing I would say just reminding the fire department too of the same M Absolutely I'll send out a memo to All City departments remind everybody from this point forward just there's certain situations were were legally not required to but there's reasons why as
you guys have all expressed and explained we will absolutely work to to try to improve that all right um all in favor then of going with the custom fire
quote uh for the repair work say I I I anyone opposed motion carries um next item then is the Public Work summer clothing policy U mayor and city council I feel like by the time we get this done Summer's half over already so
but this CA this topic came up um with a recent safety training we had about heat illness and one of the things talked about was um you know changing your hours so that you could come in earlier in the in the day which we've done we've tried to adjust that to help with um you
know extreme heat and and another thing that came up was uh clothing and so the request uh was uh received from the Department um to consider allowing them to wear shorts During certain tasks where it's deemed safe um so we talked to our MMA mmua safety coordinator and
also our loss control consultant um they both said it's you know depends um on what the city wants to do but we sure could Implement um a clothing policy and it doesn't have to be anything complex I I put it in my memo here um basically I I would recommend that we allow the
Public Works director or his um design which would be the public work supervisor in his absence the discretion determine when the environmental hazards are high enough to warrant um the use of short s is extreme heat um and then uh we would also want to make
sure that um you know inappropriate clothing for the job we formed is not allowed so that would be at the discretion of the public works department to recognize these different tasks what's a hasard you know we shouldn't be wearing shorts to do weed whipping or um you know if you're working with Hot Tar you know things of
that nature they they know when they shouldn't shouldn't and so um I think um a city Miss I would recommend that we uh adopt a simple policy that I proposed in the memo um allowing the department that
dis director and supervisor that discretion and um I guess one thing I do want to note though too is that right now the city does pay for all the clothing and the laundering of it of it so uh we would just add shorts to our order I don't know if we could cut back on some of what so I don't know if there
would actually be an increase in what we're paying or if it would a decrease so right that's that's what we like to hear so um with that unless there's any questions for Andrew um like to make a recommendation that you guys um accept the purose policy
language I can't believe we don't already have this honestly I mean it's hot we're short I think you do see a lot of employers that are restrictive with clothing just because of the hazards but I think like we talked about with safety training as long as they're you know being
responsible and and watching out for hazards um that's why a lot of employers don't allow it just because of work comp injuries and I think that's my biggest thing is just making sure that it's not abused because once it's abused then it kind of feels like it has to come back to the council and say no we're not allowing that so as long as you guys don't abuse it I don't see why there's
any reason we can't allow it and another thing that I'll throw in there is um the couple of us that have been wearing shorts and stuff um I told the guys I said if you want to wear shorts I said you already spent your you know yearly
budget on boots or whatever so you either have to wear your steel toe boots or get your own pair of um steel toe shoes and they're like yeah I'm going to do that so another thing too that I didn't talk about that we need to and we've we've already talked about with the Department
about um sunscreen that's another concern and they you guys have sunscreen so you know just exposing skin that's another thing if you're out riding lawnmower and such I just want to go back to what Public Works director Harman was just saying why do they have having to choose between
clothing that's going to be less risky for you know environmental right if it's too hot I don't want to having to choose between pay for boots or pay for shorts do we need to increase clothing or that's not that's not correct we the we have a a boot safety
boot allowance um but they don't pay for the clothing the city just we just pay for that so they they don't have to pay for any of their clothing and it's laundered by the city the city pays for that's not part of the 200 okay okay I was not understanding that
correctly okays you boot allance you're talking Steel Toad tennis shoes versus Steel Toad boots is what you he see so not pants or shirts more boot okay thank you all right so I'll look for someone to make a motion
to approve uh new policy including shorts in the workplace for public works I'll make that motion second any further discussion all right all in favor say I I I anyone opposed motion carries I
can't believe no one said anything about like what the shorts need to not look like or look like here well isn't it just a general uniform short they're just they're just black like cargo shorts basically or something just like I'm more of thinking like if we ever
had well and you can't even like say gender here but I'm just think like I've been in workplaces where sometimes the ladies would wear shorter shorts we don't want to I mean I okay maybe some people wouldn't mind that but maybe we need to well I can tell you um part of
my project um working with the Cog fall is updating our Personnel policy and we're we talked about having a clothing policy because we don't have one right now so that that's something will be dealt with at that point I know we have like all male staff right now in public works but things you
know it yeah giggle away giggle away moving on all right return to work program all right mayor and city council each year we go through um an assessment from the
league minist City's loss control they have a a loss control consultant that comes out and he reviews um different um things that the city is doing he goes on site uh looks at like how the Public Works Look shop looks how City Hall
looks um looks at our policies and so forth and one of the usually the list is pretty long and we're we're not unique most cities have the same I mean you could just go on and on and on to to improve um but one of the things that was brought up this time we need to get
is a formal return to work program and the league of Minnesota cities has a model policy so I basically um took that and just um uh fine tune it for Eagle Lake and we just need to adopt that put into our policy and then that's um just in place so we've already been doing
these things it's just a formal policy so one of the things we got quizzed on is what do you do if somebody is injured and they need light duty or returning to work well we can explain everything that we do but then they say where's your policy like well we don't have a policy so this is why it's a formal return to
work program policy um so once you guys approve this this evening we'll um update our Personnel policy with us and then send that off to our loss control consultant and we can check that off the list another awesome Testament to why the league is extremely helpful for
cities um I'm happy if we want to discuss it I look this through earlier I think it's a very good base we can always tweak it later if we wanted to but I think it's a good policy um I would like to make a motion to adopt the return to work
program I'll make I'll second all right any further discussion okay all in favor say I I I anyone opposed motion carries um final item under new business is the government relations agreement
between the city of Eagle Lake and Capitol Hill Associates uh mayor and city council I um apparently I did not get the agreement with Capital Hill Associates in the packet I don't think here but I can pull it up on my computer here for
you to see but um so we contracted with um they had a different name it was like uh Jacobson magson Jacobson yeah it was a different Law Firm now uh the lobbyists have broke off and um have a new name Capital Hill Associates the lobbyist that we worked with um and so
we'd like to work with them again uh the mayor um Council Whittington and myself uh worked closely with them this past session and um I think they did a really really good job um without them I think it would have been we could have gotten lost in the shuffle I feel like we did
make progress they didn't pass a bonding bill but we we saw the draft we were included on there and I I don't know that we would have stood out had we not had the lobbyists there working day in and day out um the mayor and John council member Whittington did a fantastic job of lobbying and making
Eagle Lake known but I think you have to remember the day-to-day when we're not there and these legislators are being bombarded constantly every day by requests for everything you can think of and so to have that Lobby is you know knowing when to strategically contact them and remind them about our project
and keep up on bills and all all that goes on up there um we do feel from what we saw that it was worth the money to do that um so with that um we're looking at another contract for 2025 um if for some reason there because
we don't it's not a bonding year but if some reason there isn't a bonding bill um we hope there will be because of last year but if there's not then we do have a provision in here which I can pull up this agreement I'm so sorry it's not on here but um and it would basically be a rollover so that if there is an bonding
bill in 2025 it'll roll over to 2026 um and it would be $20,000 and we would um budget in our 202 budget for lobbying Services um and I did also send the agreement to um the uh League attorney
that reviews contract review he does free contact contract review service um J this one went up because we did 15,000 with them last time and they'll be 20 this time yes I know we had
used five we had budgeted 20,000 for it which was perfect and we ended up using the rest for the lobbying at the Congressional level are we going to when we talk about budgeting um going into next year budget
sum for future mayor council you going to NLC or at least making some kind of a budget item because what I just don't want to see is this eat up everything um I know we've been told by yeah Senator
Smith senator kashar and Congressman finstead office that Us coming out to DC was ABS hely I had a phone call um last week with Chuck Amman from Senator clar's office and I asked what can we do what you know I feel like we got to do something he's like you've done what you
needed to do you guys came out to DC he said keep whoops keep doing that um sorry guys and now she's breaking stuff I know now I'm ruining your microphone wasn't me no but that's what the message I got was to keep doing that keep being heard and seen um they get thousands of
requests I mean that's not an exaggeration and you have to stay on the Forefront and so it's money well spent I mean it's it's not that much in the grand scheme of things and you think about all the other intangibles that you take back with you that we learn so much um we were out there about so many
different processes so it's well worth it it's not a vacation you don't go out there and you're not no I got it's exhausting yeah exhausted myself into illness out there I just want to make sure I I I'm sure it's no surprise to
anyone I'm going to Advocate strongly the city continue to do this forever until you have built everything you need to build and funded everything you need to have and have money in the coffers for any potential project in emergency you need to be lobbying and I hope that continues far beyond any of us here but
looking forward um this is just a almost a maintenance item in my opinion because there's always going to be um taxpayer dollar used for things by the state and they should always come back to this community um but yeah when we talk about
budget I want to make sure that there is some out there in case there needs to be another round of DC next year on any of the congressionally directed spending so I've fully support doing this contract at the 20 um
everyone we met at the capital was like Reed and Rob took amazing care of us and we wouldn't have made it we wouldn't have even had half the meetings that we went to without them and their support um we wouldn't be I
don't believe in the bonding bill um and right now that's going to be our next step the next bonding Bill we're in it so that's a really good step um once we have that anchor funds they're going to continue to come
so I don't know I I guess I could probably ramble on this for hours but I I just really hope Council sees the value here that even though we didn't get a bonding bill it has nothing to do with um our lobbyist not working incredibly hard and doing what we hired them to do
well actually not to keep going on about this but when um council member Winnington I were at the legislative recap I can't remember the place that Mano was at Brewery um but the one thing we heard they kept referencing Eagle Lake and people sitting around us were like Eagle Lake you really stood out but they kept talking about how Eagle Lake did such a good job and how Eagle Lake
has stood out and we've heard that everywhere we go that eagle Lake probably wasn't much else we could have done I keep hearing that Mano is a suburb of Eagle Lake I hear that everywhere so hope thank you mayor Norton for Leading The Way with that
appreciate it and Council brington uh it rolls over to 26 does that price change or is there something in there that still 20,000 it should still be the same price Yep this would lock Us in so i' make a motion to
um approve us Rel time doing it it's City staff that doesn't have time to dotion approve
it anyone want a second I'll second motion thank you any further discussion all right all in favor of approving the contract with Capital Hill Associates say I I anyone
opposed motion carries all right 7:29 we have exactly one minute allowed for the city administrator report Mr up okay now now I lost my papers hold on guys okay so I hopefully I gave
everybody a copy of my uh memo here um but just wanted to talk to you about um I have not had sufficient time to review job descriptions I've really would like I this is the time do when you have um turnover is to review job descriptions
make sure that they're appropriate um and I will be doing an exit interview tomorrow with um one of our staff and then I'll have to schedule another one but I want to you know see what feedback I get back from staff too and if there's changes that should be made and I'd like to meet with the Personnel committee I know everybody's busy and it's it's been
hard with the holiday and everything else so um hopefully we'll try to get a meeting set up but I I'll just be in touch with you mayor Norton um to see if after the Personnel committee and I meet if we could schedule a special meeting I I was looking at the calendar today and I don't have a date right now there's
just so much going on but um so we will try to get get a meeting for with Personnel committee and get going on it so we can get those advertised soon I will also give you a quick update though um so we have a contract with Minnesota Valley Council of governments and they
basically provide um uh cities in the area um with HR assistance um I'm trying to think of all the planning zoning um just different areas of um you know government assistance that you need and I've utilized them over the years but um
I reached out to the program um director and asked her if if we could utilize her to help us because Carrie and I are going to we've been through this twice now so we we know we can do it but the only concern is at summertime we had vacations planned and you know um we can
do a lot remotely but it's what can we who can we get here to make sure that we have somebody that can open city hall close City Hall um on situations where krie needs to be gone or I need to be gone at a meeting she's on vacation and so anyways long story short the lady from the Cog said at no additional
charge she'll come and help us out in those situations and she's familiar she's done this for other cities in the area she knows local government so um I did also reach out today to uh couple temp agencies hiring agencies and got one proposal from one um but I think our
best bet is to go with the Cog they know government and there wouldn't be any extra charge and so really no no extra um approvals are needed by the council we already have a contract with them so I will work with them I just thought you'd be happy to hear that we're not
going to be incurring any additional Staffing costs at this time so um next uh we're coming up to needing to schedule a budget work session just looking at the calendar um it's really hard like I said to try to find a time that Works to schedule these meetings
but wanting to know if August 1st at 6:00 would work for um for you that would be a Thursday what's the date you're thinking about uh Thursday August 1st at 6 o'clock yep oh no I'll make it no do you if if
we need to look at a different time are Thursdays bad in general is that Thursdays are bad bad okay is a little bit later by I have a suspicion okay okay what
about well anybody else throughout any dates what about the 31st I don't know if I don't see anything in my calendar what about Wednesday the 31st for me that's fine would that work for you Andrew do you think you don't
know okay bring your kids to work they can hang out here seriously I can bring Lydia and she can watch them all Poss thanks thanks everybody okay so moving along um and then thank you everybody for out reaching back to me
about the 25th I apologize it's a Thursday but trying to work with two consultants in their schedules to so we're looking at doing that work session for stre utility reconstruction um CIP that'll be July 25th at 5 o' and then we've got a
meeting in the council chambers afterwards so we'll try to keep it to um about an hour and then next um got a letter from legal council um about an update on the Cannabis ordinance last year you guys remember we adopted a
moratorium waiting for guidance um they have issued some guidance for local governments there was some talk at the League conference but it's still a little bit overwhelming um and there's still some changes that have yet to be um determined or published so right now legal council's advising that we just
schedule work session to get together talk about it um and look at and talk about how we want to proceed here but there could be some changes yet for um the guidance so it's kind of uh just need to start getting the wheels in motion I guess and so we'll maybe I'll
just email you guys all on that and try to find a time that works I was going to say what about Tuesday August 6th let's see here I've got a little bit of travel in August so National Night Out um and we have
summer sounds a rescheduled dat shoot on on the 6 oh it's on a Tuesday in August yeah um we had to reschedule because of the rain oh right we put it with National Night Out um otherwise August 7th would that
work I'm already taking time for that women with heart luncheon okay and it's going to be a well otherwise um I could ask the City attorney about an early morning meeting too if that
would works better for everybody um maybe I could just um email you guys out some dates and times and we'll get that to be determined okay and then next item year-to date Revenue expend report um as always if you need more detail let me
know just want to let you know annual audit presentation we have everything completed with the audit all the reports have been submitted to the state the auditor is going to be at the August fifth meeting uh krie did a fantastic job with the audit um I feel like I didn't get bugged much for information
or questions from the Auditors and I'm that's a good sign so Carrie did a fantastic job it was went very smoothly um I appreciate her work on that and just to let you know a little um I guess just overview our general fund balance continues to be strong which is good um
we our budget to actual expenditures were less than what was budget and our revenues exceeded what was budgeted for the general fund so that's that's a kind of report you want to get at the end of the year um small cities assistance program uh you guys have probably heard some some talk about this came out of
the legislative session um cities with less than 5,000 population are going to re receive um some revenue from a onetime appropriation and it looks like we're going to get um just shy of 32,000 to be paid in equal installments um so we'll
get the first half here in July and then the other half um with uh the December LGA payment and then we kind of already talked about this the congressionally directed spending update for water treatment improvements project um we receive we received confirmation from
all the offices CL Bashar Smith and finstead that our um funding requests is advancing through the process I can tell you um in past years we have not made it this far we've been eliminated so um that's really a good sign it doesn't mean that we have funding guaranteed but
we definitely have moving through the process so that's very good news uh population update so each year we get a population update from the state demographers office and normally you know I just look at it population increase no concerns um but this time I
noticed that our population numbers went down so I reached out and um let me find it in here thought I had that in here but uh anyway so I reached out um and asked some questions about that and I think I
included the email in the packet with her ex yeah so if you look on page um 161 162 he kind of the guy responded back gave me an explanation about why this year is down and that there was an
error in last year's estimates procedure um he said he would still take any challenge data so I did send off the data to him um and hopefully that will be considered um I guess if there's a a valid reason why it just you know it's
it just helped just getting the estimate and seeing our population going down knowing that's not right we continue to have new construction um that's why I wanted to reach out and get an explanation from so more information to be coming on that but and we always want to make sure that
we're getting the most Aid that we can get and our Aid is based on population so that's the other question we get every single meeting we had about our population what's your population yep yep so no I'll I'll keep you posted on
that and um I sent off the information to him and he said if he can justify a change to the estimate he will work with us in any way he can so what is the population so he he is telling us right now that it is
3,260 and I had 3,278 before that's what we had last time so um all right and then next item uh just heads up we're going to have a Highway 14 Corridor study uh or excuse me open
house will be coming up on the 29th from 5: to 7 at City Hall uh cyber security train for elected officials and staff um when I was at the league of Minnesota City's conference um was it two weeks ago now they had a really good session on cyber security and I sent John
Winnington a message telling him how terrified I was and I was going to have nightmares and it was was so scary cuz we listened to cities that actually have had like one city um had uh received a bond payment or Bond invoice and they ended up paying out over $400,000 and
never recovered that money back I mean that I think that's every city official's nightmare um and it was due to like just very clever sneaky changing one letter and an email every they knew all the information um to put on there
to make it look legitimate so I guess my take away from that is talking with um Deputy city clerk Rous we we've had many conversations about this but just watching everything especially with any electronic payments but um and then the other thing along with that too was um
just being careful on what you click on because another one of the presenters was a city that had ransomware where someone in their Network within their Network had clicked on something and then they got into the network and then they basically said you know we want this payment to get all your data back thankfully they had backups so they
didn't need to do that but um I mean these are people from all around the world that are trying to do this stuff to people it's terrible but we had a staff meeting uh last week and we did over lunch and we just watched an online training that the league has to offer and it seems like common sense but it's
just we need to have awareness and always be thinking about it we all know those common ones that you get and you know this isn't serious but there are some that look very serious so um there there's also a training portion in there for elected officials so I'll send you guys a link it's free I think we should
all take it and try to raise our awareness and we have an IT expert in the room he can he can help us with it too but so anyway so I just wanted to bring that up I was like I said it was a very informative training and I'm terrified when I left your face was pale
I was seriously scared she came out of there she's like I just messaged John that's just terrifying because it could happen to anybody it happened to these poor uh City officials in these cities and I mean I can't even imagine what that would be like are you guys getting these weird spam emails that look like
they're from me yeah we know to hover over yeah I'm very popular a gift card for don't do it I get this creepy like your package is ready for a pickup click this link one
from like not today I not today but so so just be extra vigilant everybody we'll all do our part um we've already talked this I don't need to regurgitate this whole recap of the Heavy Rain event BL over the full minute Jennifer I know
I just wanted to really I mean I just over I'm so pleased with public work so pleased with the Sheriff's Office and pleased with um you know fire department City officials the the community as a whole I just can't believe how many people came out and I can tell you first hand we had other neighborhoods coming
yes coming in and um filling sandbags without being asked and it's just it's such a good feeling to see your community come together we see such negative stuff but then when you see stuff like that happen it's like there's hope there's hope that there's good and people are being nice to each other W Grassman and Chief Deputy Brennan both showed up y I mean like on your day off
to come on and it just it was very it was an outpouring of of um kindness from our community and I was really proud of them so sorry I'm hijacking your report no you're not no no that's exactly right thank you for pointing out some of those things that we just kind of take for
granted so but uh you next thing fire station feasibility study update next steps uh we uh a couple mayor Norton Council Whittington myself and fire department reps have been meeting with Brunton Architects um and they've
identified a couple locations um and Next Step would be to uh have a closed session and talk about kind of strategy and we want to move forward here um and the reason we could go into a close session is because it would involve purchasing real estate um and making an
offer so um we will I did reach out to Brunton today it sounds like they weren't able to make the date that I propos work so we're going to be in communication I'll let you know and we'll get going on that and then lastly CTS we did an annual assessment which we
do every year and one of the things they mentioned was um with the end of life Windows 10 I'm not saying that right with that coming near we are going to need to um get some new computers for City staff and I thought they had to help us save money was if there's any
Council people I see you guys all have your notebooks so that's a good thing but if you're not using it and you you we can repurpose it we can do that we can get a docking station for staff and and then save having to buy a computer so the only time I use mine is when you tell me I have to do updates oh so
there's one anybody else want to repurpose theirs I don't and then we would get a different computer no it's people who don't need one if you'd rather just use your own personal device um you know some people just prefer just wanted to do paper cop absolutely that's fine you could sure do that would
you what but if you want to do that Garett you let me know or Carrie know yeah absolutely nope sounds good I think everything I've ever done has just been I'm either on the phone or I'm emailing from my phone okay I don't take
a phone and an iPad yeah so whatever you guys whatever your comfort level is we don't want you to give up your your notebook computer if you need it it's just that if they're not being used we can repur it's just a thought that they had to try to be good stewards taxpayer taxpayer dollars and save money so but
with that I'm done so know was a long-winded one but I oh gosh I don't know 14 items Jennifer how much would it save the city if we were to just get rid of the computer like each one I have I have pricing from them I bet it's on my desk was it like $1,400 or something we
got pricing to figure out what each computer was $1,400 a year no per um computer I think I don't have the pricing with me I just have her assessment I would just you look at my face I know there's been times like when
I helped with the chicken drafting things like that like if there's a computer well remember and I helped put that together the data huh is your team my team was it a fantasy chicken leag no it wasn't a
fantasy chicken league but you're going to laugh at me when I go to my topic later here in a minute but um if there was a computer here that like if you wanted to come in and work on a project like one of us wanted to come in that we could use and have one that could be shared amongst
Council I mean I don't know how much you guys use yours but most of mine is I'm replying in my phone well well you guys think about don't feel pressure to make a decision tonight just let us know and if you want to do not feel guilty about it it's just it was a thought you know
save some money okay well thank you administrator bromin for the very detailed report as always um council member reports uh council member Ro do you have anything the only thing I was going to say but I feel like
it's getting Beat to Death tonight is the appreciation for City staff Public Works Sheriff's Department on not only the flood but also when we had our water tower go down and stuff you guys have proven yourselves time and time again um we'll get through now being short
staffed again you know so you guys are constantly proving um how valuable you are and how much um how lucky the city is to have who we have um so I I appreciate all of you guys um as far as meetings and stuff we're plugging Along on parkboard so thanks thanks you guys
appreciate you guys council member white we had to um reschedule our summer sounds so we were hoping to report back with the concert but hasn't happened yet but like Jennifer said it's uh uh National Night
Out so we figured that was a good date to reschedule too the shirts came they're sweet um Bethany new posters banners so yeah doing good that
one Tower those those two are Park Park yeah council member Steinberg uh I apologize publicly for not being at the
open house this morning from Mandy and Olivia um and thank you for their work with the city um and yeah everything that Anthony said Tom with the blue rers is very happy about the uh change to to
the uh night to to unite that that'll be a nice that you know we may want to think about that for next year to sort of schedule around that event itself too you know I mean we're not locked to any certain you know thing we
could so that actually got um so I'm in the L club and that got moved now talk about actually at our lines up like let's try to get down to the park so it was actually kind of their idea against in the church council member Whittington
[Music] thank you um everyone's already stolen everything I was going to say but Andrew you and you guys are amazing I can not even I words cannot describe how
relieved I was hearing that the damage and even the priv at homes it was minimal and no one understands I can't even understand Jennifer we can't understand how much time and effort and worry that you have carried to make sure that we aren't all sitting here with
sewer in our homes right now so um thank you and to DMI as well I know I don't know how quickly they got here but it sure seemed like hey we need a pump and they're like I'm going down there to go like bring cheeseburgers because they hadn't eaten a thing which by the way you guys need to eat when
you're in these crisis things they never eat anything so but like before I even got there DMI was already here with the pump I mean it's just done like you guys just and all the staff you guys just make stuff happen the communications out consistent
concise Communications Jennifer I can't thank you enough people are not confused very often because they read them and it makes sense um and that's an absolute treasure and I anytime I've ever called the city
someone answers and it's a familiar voice it's either Carrie or it's Mandy and they know what you're talking about and they haven't just I know we're going to be in a tough spot for a while here down to you to and I just appreciate you both so
much and Mandy has done Mandy's been here how many years six seven oh okay yeah um and Olivia has just come in like this breath of fresh air I mean she's been here was a year now
yeah so um it's going to be tough and whatever we I think collectively we can all say whatever we can do to support let us know keep us informed um if I need to come down here and answer phones terribly I will try but um thanks in
advance for everything that you're going to be doing U through the hiring process and Personnel committee as well I know you're going to be very busy so um thank you for that um looks like we got a busy a few weeks ahead of us thanks everyone I I don't
really have much else so I'll look for a motion I'll make the motion any further discussion all in favor of adjournment say I I long