all right we're going to go ahead and call the meeting to order We'll start out with the pledge of allegiance to the flag of the United States of America and to the republic for which it stands One nation under God
indivisible with liberty and justice for all Karen can you do the roll call mr Steinberg here Mrs Rorich here Mr White here Mr Lewis here Mayor Whittington here
All right we'll open up for public comments Anybody wants to speak on anything that's not part of the current agenda everybody's on the agenda All right Perfect All right I'll look for approval of agenda Excuse me
Motion Second Second Any any discussion all right Um vote for approval It's one of those days Excuse me Mayor Whittington I guess there is an agenda
we or excuse me a couple resolutions to add I apologize I didn't catch you quick enough Um they should be in front of your places Resolution 25-21 and 22 Um one is uh accepting um Mario Hernandez as reser for the Eagle Lake
Fire Department and another one is accepting the resignation of a volunteer firefighter Adam Johnson Thank you Where would you like to put that on um consent agenda Thank you All right So I'll look for an approval of the amended agenda
So move Second Second All in favor i All opposed All right We've got our agenda Uh the next is approval of meeting minutes The council meeting minutes of March 3rd You want to move for approval of them
that I'll make the motion to approve them All right Second Second All right Have a first and second All in favor i opposed All [Music] right About the consent agenda Is there
anything anybody wants to pull out of the consent agenda right So I'll look for a motion for approval of the consent agenda Motion second All right So I'll look for a motion to All in favor My goodness I All opposed
All right Consent agenda All right So we'll look to do our first presentation Brian here Oh there he is I didn't see you back there You're usually in the front row Brian Good evening Mayor and City Council
Thanks for having me So a couple of things both related to the 2025 2026 street utility improvements First of all so as you may remember we had patch and messer do a special
benefit analysis for the project and that's uh something we had done on the previous reconstruction project Really what spurred that was the current city policy uh has yielded very high assessment amounts and in the past the
council even before doing special benefit analysis has elected to lower those in a somewhat arbitrary fashion Um so when we did the agency street project we had this same firm come through do this special benefit analysis Um so
we've followed suit for this current project and that's uh what we have I can't remember what's in your packet but they did send a pretty lengthy report Uh they do a pretty good job Um very scientific very
objective analysis of the benefits that are received by all the parcels on the project after reconstruction project comes through One thing I had put together was a map
which my office Um anyway the broadest range of parcels in the project are single family residential Um and that's kind of a big one there what they're coming up with
for a range of assessments was 75 to $8,500 That's pretty close closely aligned with what was proposed back with the agency street project as well I think it's a little bit higher which would be
expected after four years or so Then I won't go through each individual uh parcel there Um but all the blue parcels on the map are essentially non residential We got the school we got some
businesses that sort of thing And those all get all get looked at at an individual basis and assigned a range of assessment values So that's really the long and short of it Just wanted to give you an
update Um at this time I'm thinking staff will be putting together the assessment role based on the high range Um and that's simply because that's what they did back in 2019 or so for the agency street
project Um but then that would certainly be for the council to consider as we move through the assessment process and hearings and all that Any questions on the special benefit analysis doesn't look like I I have one quick
question on some of the businesses It looks like their assessments could be lower than what a residence would be that has smaller street footage What's the logic behind something like that because I would assume normally it'd be the opposite but
yeah I had the same feeling I have to look in the report again She looks at each of these individually and typically what she does is comparable sales is probably I guess that might be the right word to a certain
extent but just looking at before and after situations Okay this type of business uh they had a construct project and then they did a sale close to after a project and what was what was the
typically I would agree is higher and frankly the the council is welcome to assess whatever they feel is these parcels are benefiting they feel that it is low okay but these are
uh the baseline that report that report isn't in the packet I don't think but certainly we can make sure make the report available to you it's you know a little thick but pretty easy to go to that certain
parcel and understand what what the process exactly was how they came up with those values Any other questions for Brian good The next uh final topic for me tonight is we are ready to go out for
bid for this project Um there is a resolution for you to consider tonight Um the the schedule would be to open bids in early May and then beyond that
point uh we would have the assessment hearing award the contract and hopefully start construction soon As a reminder it is a two-year construction window So we'll be allowing 2025 and
2026 for the contractor to do it Exact construction schedule certainly to be determined at this point but trying to get things out to bid here pretty quickly Any questions on the assessment process
uh or remaining schedule the plans council i think we're good All right Thank you very much Julie if you want to come on up
Hi I'm Julie Blackburn from ISG and we have the proposal in front of you uh to manage your MS4 permit program Um the uh proposal is very similar that we've done for the last few years There is the one
additional it's actually the first task and that's the MS4 permit reauthorization The MPCA does update the permit every five years and they've said that um they expect a new permit to be available uh late this year We don't
know what's in it yet So um I looked at the expense that we incurred uh when it was done five years ago and tried to make a guess on what it might be But it's a little tough because we have no idea what the requirements
were will be Last time was a pretty major update and required a tremendous amount of work We had to redo ordinances put all those permits in place you know that kind of thing So I don't expect it to be that length the lengthy effort Um
but we put in enough budget in that I think should definitely cover what I would expect to see again with that you know disclaimer that we haven't seen it so I don't know Um so that's task one and uh the
estimate for that is 15,000 which again I I believe will more than cover it unless they come up with some really unexpected uh requirements Task two is the um SWIP the uh surface water um
protection plan or storm water protection plan administration And that's just making sure you're doing all your reporting um that all your activities training etc are in place Um and then the task three is um assisting the city in implementing the minimum
control measures which are the six measures that you must do on an annual basis Um for these estimates what I put in was uh for task two 8,000 which is 4,000 a year task three7,000 which is 3500 a year um all
together then this is a $30,000 contract again we think that more than uh meets the requirements um I did look at the previous two years and what we've build um to the last two years was $15,000 and
that was really including that um just two second uh tasks So going in with approximately what you had incurred in the last two years for that program and and in the meantime uh your city staff
has really done an excellent job um maintaining everything on their own We've seen kind of a reduction on the amount of uh support we need to do with the city and so I wouldn't expect that cost to increase Um and with that I
would take any questions you might have So the first one the reauthorization that you said that's every five years Every five years And this is a two-year contract It's a two-year contract Yep And so they said it was going to the new permit would come out late this year
So I would expect us to start incurring uh costs associated with that task late this year and into next year And I assume with that 15,000 it would be up to So if we don't have as much time it would be whatever time less Yes
Okay Yeah We only build for whatever those actual expenses are Okay And this is still a requirement I'm sorry This is still a requirement It's still a requirement Um it's continued to be investigated whether a city like uh
Eagle Lake should continue to be required You uh don't meet the current requirements but there's a not a desire to get rid of a requirement once it's in place So um still kind of trying to pay
attention to that and we will be the first to let you know if that drops No I just you know we just want to make sure that we have to do it again you know for the next couple years at least currently That's that's the requirement
Yes Perfect Any other questions oh I think we're good All right All right Thank you Thank you Mr Grubner you're starting to make me feel old dude
Um hi My name is Ben Grubner I'm an Eagle Lake resident I live over on Creekide Drive by and Mr White Um but I'm an elementary teacher I'm a licensed teacher Um and I teach second grade over in Otana Um and this summer I wanted to
look in having summer tutoring Um unfortunately Eagle Lake doesn't have like a free space um like Miko does with all the public libraries Um so there's going to be costs assoc associated with finding a space in Lake Um so then I reached out to Jen Um and I thought the city hall would work really well whether
um if it's an older kid they could just bike up for the service um parents are not at home Um and it's just an easier access for Eagle Lake families as I'd rather keep it in Eagle Lake just for the ease of use for families and also since I live in Eagle Lake as well Um but we just kind of talked about like a
rental agreement and things like that Um looking through it this space would be like this room but unfortunately that's very expensive for just me and another student Um so we kind of talked about the possibility of using just even like a table and chair in the hallway But I
just put forth like that rental agreement um that Jen shared So perfect Yeah it's uh Thank you Mr Ben Um Mr Ben is very popular among the Eagle Lake youth so I think he will be in demand
this summer Um I saw a post he had on um social media and a lot of parents were very excited about you tutoring um students and um you it'd be great to have people utilize city hall but as Mr Ben said too with the the cost for him to rent the room plus then we don't have
the room available So we talked about if it wouldn't be um too distracting in the hallway to have a table and chairs for you know the student that he's tutoring I think that would work perfectly well We've had a couple situations where I know um Mayor Whittington and Council Member Worch have been out in the hallway We've had meetings and it
actually works pretty well out there So um you know for city staff wise we'd have no issues with them And it'd be great to see a service being provided to the community and people using city hall So and I just threw out a proposed rate of uh $25 per week but you know that was
just a suggestion city council could do um whatever you want and um just ask you guys to talk about it tonight and consider it I think it it's um it's just a good service for our community to keep that tutoring local Would you be looking to start right
after school then or um I get out a little bit later than Mano so I was thinking like the third week in June Um and then now Mano has a different schedule going into the next school year just with their construction stuff So it' be like the third week in June to like the first week in August Um and
then I kind of put like a feeler out there on social media Um and I'm looking at like Tuesdays and Thursdays but the need is almost to the point where maybe need like Wednesday as well Um but it would just be like three days a week Jennifer what about the lunchroom is
that kind of Well I mean that's an option too The only thing would be just um when you got to eat and stuff The lunch break We kind of go from about 11:30 to 1 But honestly you go down to the It's pretty
quiet down there Ben is the tutoring one-on-one or is it classroom style oneonone Okay And like cost I mean I can't use like my school resources through my district just like any teacher So I have expenses on buying
the resources as well but it would just be oneonone Yeah So you would it'd be kind of like a lesson and you would charge them x number of dollars per uh tutoring and then yeah it the plan
was um they could either do like once a week or twice a week where they'd get um a cheaper rate if they did the twice a week rather than paying like one rate and then another as well Um but yeah so they do one or one day a week or twice a week and then it would be math and
reading What would this room be better for tutoring or what what's your vision for a space um the v I mean the visual is the hallway just because it would be I think it would be cheaper um just with that cost
Um I mean either way works Um I I have small groups in my classroom and there's people talking so I mean it works Um but even in like the quiet hallway it would work as well you know and honestly um Mr Ben could use the council chambers It's just that sometimes when people come to
city hall it's um and there might be a bigger group sometimes we just have to come to we just come over here and have an impromptu meeting So that's kind of where if it's tied up Monday Tuesday Thursday or Yeah I was a little bit concerned then that really limits city staff being able to have meetings in
here But you know we could do an arrangement Hey if there's no meetings today feel free to use a council chambers you know or you can be real flexible Yeah I was just thinking of distractions for the kids you know Yeah Think of 10-year-old me if I was in the hallway They see Lieutenant Gayler come out of
his office and want to talk to him Yeah I think using this would be ideal And then if somebody needs to just move just go to the hallway temporarily Distractions definitely would be a lot more limited in here than out in the hallway with people walking by and using the restroom and all that
So yeah that could definitely work too Okay we're flexible Yeah as long as you're flexible We we like the idea of getting kids into city hall seeing what city hall is about seeing uh Lieutenant Gayler public works and Mr Ben at the same time I think that's just a really good good thing for
the community So I think you have a great idea by the way I I think I think that's really smart I I know how much the students loved you when I worked with you up at the school So no And um I have a lot of friends that tutor in Mano um and they fill up
very very fast like the teachers that tutor in Mano just because there is a big need but that's a big inconvenience like if you drive that way to work or if you work in man all the way back and get your kid and go all the way back to like L County Library um just that ease of
use of being too What ages are you limiting limiting it at all or not it would be incoming kindergarten all the way to sixth grade just because that's what I'm licensed for You need a motion for Yeah that would be great just because it's a little bit out
of the ordinary and um I think it's important to to differentiate this from maybe other requests from someone doing a like a private business This is serving the community This is a you know there's a community good here I'll make a motion to accept $25 per week no
matter where he is put in this building Is it Isn't it per day per week It says per day Um that's the way our policy reads but I think we got it Never mind Sorry Nope That's okay I'll second that
First and second All in favor i I I post All right Um we have uh Mrs Thank you for having me First of all my name is Caris Wson I'm actually an
herbalist and an integrated nutritionist here in town I just moved this last May technically um into Eagle Lake So um the reason I'm here tonight is because a big part of what I do is I work um with people one-on-one but I also do plant
walks So I actually walk around some of the parks Um so far I've done them um around Eagle Lake and I've done them around Lake Mano as well Um but I just thought it would be a fun opportunity for the community U basically and Jennifer's like well the best option
would be to present it to all of you So um I call them edible and medicinal plant walks because that's those are the plants that we're looking at A lot of them are edible Most of them are medicinal Um and a lot of the plants that we're looking Most people would
consider them like weeds Like they grow in lawns they grow all over the parks walkways as long as they're not sprayed Um and so those are the plants we're looking at just to see basically really connecting with the land connecting with the plants knowing what's around us that
we can work with Um of course I would go through like sustainable ethical harvesting especially because a lot of the part or yeah a lot of the parts that I leave blocks at are like public lands So there's usually limits on harvesting and that sort of
thing So I do cover that Um of course covering proper identification That's a big part of the walk Like I'm not going to tell people to eat something that is you know going to be harmful or anything like that Um and just to kind of go over what a walk would look like Um they're
usually 90 minutes Sometimes I do 60 minute walks Um and they're very leisurely So the around here that I would love to leave walks at would be Lake Eagle Park and also Wildwood County Park which I know is technically Mano address I think it should be Eagle Lake
that's just me Um and I do charge for them just because there's a lot of information covered in them Um so usually it's $20 a person for a 90minute walk and then kiddos 12 years and younger would be free with with a parent or adult
Um and it kind of goes through it in the other slide but early plant walks are for everyone Um I have a lot of adults that attend them naturally Um but I have a lot of kiddos that will tag along too and they're just super curious and they
really have fun They ask some of the best questions So that makes it super super fun for everybody that way Um and then just that's just a little bit more kind of about me Um my website's on there I do bi-weekly letters I hang
flyers around the community Um social media I do teach a little bit out of the community at in Mano as well So I do try to reach out to the community and offer um information and different things various ways not just working with
people one-on-one in consultation settings Yeah So basically why I'm even here um I wasn't sure if it would be an offering that the community in general would be interested in um I guess taking advantage of in some way I don't know
what that would look like exactly as far as um the fee or the charge or if you know if we would do a free walk I have no idea I just thought I would present it and just see what ideas are there what interest is there Open to any questions Could I ask a question i really liked on your
website or um here I'm going to go back I was looking on your website and you had um a course through community education and I personally think that would be a great fit for Eagle Lake to have another offering that's in Eagle Lake So I don't know if that's something we that's just a suggestion excuse me to work with community ed and that brochure
goes out to our residents and I think that would be great When I was thinking like Earth week's coming up and be like a good activity you know to have something to do that week
The um other thing could be the Wednesday morning act of adults That would be a really good thing I think people would be interested in that and then you could present you know what you can do and then you know talk about having a class and then putting it into
the newsletter and then people can register for your class or some you know I don't know something like that But I think that would be a good way to get more in front of more people with that If you haven't checked out her website do it's got a there's a lot of really good
information on there and you've done a good job and I think be great to educate people in our community about plans So perfect Do we need a motion to have her move forward or just um welcome to just kind of however you know the council
wants to do it Um I just wasn't sure because it's a city park if you would prefer to have her if she's going to do a plant walk that would um where residents would be charged if you'd prefer it go through community ed um or how you want to do that
It's probably no different than the expos playing down there and Maba playing down there and them charging I think I I mean they're their own thing I would think that you could just do what you want you know with that If we can skip one entity to not whether it's fees
or middleman if kind of have our own community ad where we can have tutors we can have walks we can have the seniors or the active adults like we've kind of already organically started those groups and just being able to help enable them to have our residents keep giving back
to our residents Yeah I just wasn't sure from city staff perspective and sending something out with a fee You know I don't know that I can promote it as city staff or the city That's where I was wondering if you want the city to help promote it we'd have to maybe do it through community ad But um
that's fair Yeah that's because always we might get inundated with requests for people that want to do things at the park and get you know the fee So we kind of have to be a little careful with that Well if you could just direct her to you know contacts of the adult thing and not
necessarily promote it on the website but like give her contacts Sure Yep We can do that Talk to and get with their groups That would be helpful I think if we did that and yeah I don't think there's a need to go through community ed unless you want to you know if you think that's
going to be a broader audience for you Um but Yeah particularly great Does Does community ed take a cut when people go i mean I have no idea It's just a good way to kind of get it out to it could bring other people to Eagle Lake It's in their catalog It's just a good way to get
exposure you know and um there's a system to register and all that but I'm not sure you probably know the answers to those questions So they do if you're curious but I think it would be okay either way you know if you want to you know Jennifer gives you a couple of contacts and reach
out and start building It'd be great if you can build a following here in Eagle Lake so you can kind of do some classes And if that doesn't get enough folks for you maybe reach out to a community and see if you can round it out Sounds good Thank you Thank you Thanks
for being here Cara Speaking of earth Luke hello community I've been working with the city staff here to plan events for Earth Week this year Um
uh it would be on the 21st to the 23rd of April since I wouldn't be here to lead the events later on in the week Um currently we have planned three different events on those three days Uh on the 21st of April uh we were thinking
that we could do a little tree scavenger hunt activity for kids at the local park Currently we have proposed to do it from 2:00 to 4:00 p.m but that could be flexible if that time doesn't work out for whatever reason Um it would just be a small worksheet that I would make Uh I
would hand it out to kids and then I would lead them on trips around the They would identify trees and then if they get right you know they could get a small prize Um the only thing that we really need for that is a little bit of paper and uh the the prizes We could provide prizes oursel which would cost
you know 20 to $30 or I've been in contact with some local businesses who seem like they would be interested in in sponsoring this event and uh Dino's Pizza responded said that they'd be interested in providing like little uh coupons or gift cards or whatever as as rewards for for students So that would
be Monday from 2 to 4 p.m at the park Um Tuesday we propose doing a tree planting event So we would purchase a tree and plant it at the park And so I would show people how to properly plant a tree uh
mulch it water it etc Um I recommend that we would plant a bur oak tree Uh the cost of that would be roughly $200 or so uh for the for an 8 to 10 foot oak tree um including you know the uh the
mulch costs and the the dirt costs associated with that Um and then on Wednesday we thought that we could do a buckthorn removal event So it would be at the park again and I would lead
people around and I'd show them how to identify buckthornne um how to remove it and treat it so that it doesn't come back how to watch out for it when it respouts And then uh additionally if we have the budget for it we could order a buckthorn replacement mix and then have
an event as as part of the event have people help spread the seed around that the area in the park that we look that we just removed a lot of the buckthornne from There's a lot of bare earth in there Uh so if we were to order this mix uh we could spread it around there It would it would go a very long way in
preventing buckthorn from rer sprouting in there Um I contacted a a seller Innesota seller that does specifically seed mixes for replacing buckthornne It would be a grass and wildflower mix Uh for a half
acre which is roughly the size of the area that we remove buckthorn from it would be $310 And that's roughly 40% off uh from their normal rates because we get a discount working through Americanore Uh and so if we wanted to add on the seeds to that that would be
an additional cost if there's not the budget for it No worries But that's sort of what we're proposing here And then for the whole week we thought that we could do promote people to go out and clean up trash from around the park area or on the roadways uh and just provide
people with trash bags or other materials that they need to for picking up trash Um and then providing way for them to dispose of it by dropping it off at at city hall Um and then that would be also pretty negligible cost You know if we if public orders has trash bags
for us to use we could do that you know maybe $30 $40 for for trash bags Um all in all for all the proposed options it would be around 520 to $600 depending on the cost of the tree and where we order it from Um and so that's
that's what we have planned currently Um and so I'm ask asking for the the budget for that Um and so if you have any questions let me know Any questions go ahead Say nice work Luke I'm so excited for Earth Week I think this is great Lots of fun things
you've got planned And I was just kind of talking to Andrew here I know we've talked but I I I think this is a great idea This is not that much to especially the seed mix if we can try to control the buckthorn We know what a nuisance that has been We obviously want to get public director Hartman you know in the
loop Make sure he's okay with everything before anything's done But I would definitely support what you've your findings and you know also recommend to council to approve these requests Thank you Perfect Any other questions for Luke
so we're looking for a budget Um $600 you said for the for everything A maximum of $600 Um if we wanted a lower budget I could try to find a a cheaper tree but $600 would probably be for a mature you know eight to 10 foot oak tree to plant in the park And then in
addition to the seed mix and the snacks Look for a motion to to do up to $600 for Earth Day I'll move to a motion to approve the 600 bucks for the Earth Week celebration Nick All right I'll second that
Garrett All right We have first and seconds Um any other discussion all in favor i All opposed All right Nice job Nick Thanks Luke Luke
All right Uh I think the next on the agenda is Mr Mr Marks Um doesn't look like he's in attendance Okay Jennifer you want to walk through this for us then uh did you say walk through it quick sure And um another
owner of the property I believe is Denny Terrell He contacted um city hall and requested that we um he had been in contact with the other co-owner Mr Mark So um you want me just to kind of quickly run through Yes what I know so far okay Um so basically we have a
request from um the owners of uh this parcel um which is outside of the city of Eagle Lake but it's within the response area of where Eagle Lake Fire Department responds to calls Apparently there was an incident on January 12th in
which um a deputy had contacted I suppose dispatch to um do a call for service with our fire department because of some embers or sparks and it was a very windy day concern about it spreading Um so the fire department was
contacted responded Um per my conversation with um the fire department they did apply I believe 750 gallons of water to extinguish the embers Um and um you know so they went out
there they drove city um fire trucks um they provided a service and um now we've received a request to wave those charges I think the owner was concerned he didn't see marks um or tire tracks had
driven in there But in talking to the fire department they said they tried to stay within the same tracks that had been used that they believe had been used when they were cutting down trees or brush um that they had been burning the day prior So there might not have been fresh tracks They try to stay in those tracks Um and I I would you know
trust that our fire department was being honest when they said they applied 750 gallons They're not making that up So that's the information we have right now I don't know if the fire department or um if Lieutenant Gayler is maybe has any other information that I'm not aware of
but um that's what we've got for for the facts Was the question that they didn't think they received the service or they just didn't think that they needed charge for it they didn't feel that they they weren't sure they had gotten a service They didn't see um fresh tracks
they you know were just questioning and whether or not they should really have to pay this charge and we said well according to the report from the fire department they did apply 750 gallons of water Um so you know in that case the trucks went out the fire hall and you
know we have volunteer firefighters that get get paid for that time So there already has been expense to the city Okay So he doesn't think he got the service that he doesn't think he got the service that he got that he's getting build for Is that why yeah basically And and the other thing is too um it was
called in by I believe a deputy which is a credible source Um you know if they thought there was a public safety concern with fire spreading and the wind conditions um I think that deputy did the right thing and our fire department responded And if they didn't think they needed to be out there they wouldn't
have applied 750 gallons of water So I don't the fire department representatives have anything else to add but okay Okay One is not It's the issue and he's not here to tell us his side of the story So I I
guess one other detail that was expressed to city staff was that their insurance didn't cover the charge So that could perhaps be another motivator in wanting to have it waved But I don't think we've set any precedents that we've waved the charges just
because insurance hasn't paid right So I'd look to the council to see what their wishes would be to kind of just continue with the charge or wave it I say continue with it If he was here to maybe give us more reasoning for it but I don't see why we would wave this in
this circumstance It seems like it was warranted Yeah Yeah if he's burning on a windy day and a sheriff's deputy of the Blue Earth County Sheriff's Department called it in and the fire department went out and put 750 gallons of water on it I would say it sounds like it could have been uh a
disaster if the fire department didn't respond Also burning on a windy day I mean is burn the day before Oh but the wind my sister was in the county in the country so I asked her this weekend I
was asking her she said "No your burn permit ends within the day." So the next day he should have got another burn permit He should have been out there double checking it just to make sure he wasn't You have to assume that professionals are going to do their job And it could have been a lot worse My
opinion he should be happy that it was only 600 an out building or something Yeah I would trust that the fire department if they didn't need to spit that much water on they wouldn't have But obviously they felt the need to do it So I would look for a motion then to kind
of deny the request Yeah I'll move the motion to deny it How about a second i'll second All in favor i All opposed All right Number seven
Nelson he's not here as well Do you want me to quickly review that one okay Uh Mr Nelson he lives at 702 Linda Drive Uh contacted City Hall after he received an invoice um for a motor vehicle accident
call um back on July 22nd 2024 Uh the incident involved two vehicles one backing out of a driveway one that was traveling um down Linda Drive and they collided Um Eagle Lake Fire and Rescue did respond I believe with um two trucks
and you know check people out Um so the past practice because the city doesn't have a way of determining who's at fault sends the um sends a charge to both or all the parties that are involved and then from there insurance can work on
you know sorting that out Um Mr Nelson's contesting the charges um and you know question well why are you sending it to both parties it should go to the other party but um I did check with legal counsel he said continue your practice it's it's fine I mean how are we
supposed to know who's at fault um and that's something for the insurance companies to do their investigation and sort that matter out So um with that I said I would bring it forward to the city council um because I was requested to do that by the resident uh for your
consideration this evening But again it's kind of another one of those situations I understand their frustration but um you know there was a cost for the city to send out um the fire department fire and rescue and they did their job um and other people that
are build pay their bill Um so it would put us in a kind of a unique situation moving forward with other future calls and charges and in your packets just a copy of the uh invoice that's passed due more information
So they just don't want to pay it because they don't think they got service Yeah I guess that was kind of the sense I got was that you know they showed up and they weren't on scene that long But that's that's the whole purpose of them going out there is to check and see if
there's an accident or you know if the 911 call was placed in their dispatch somebody thought they needed to go out there and and be on scene So this sounds like a personal insurance issue like they should just take the invoice and just forward it to their insurance company Not sure why we would get
involved in this Right Right I completely agree with all that My only question is when I see it happen July 22nd When do they get build because I think that's more of the question too that we've had through the fire department too of like that leg of are they getting it that month are they
getting it six months later we're now trying to send it to insurance is harder And I still think this needs to go through insurance I don't I'm not questioning that more questioning the billing and um that could raise some frustrations for whoever is getting them They were build November um for
initially for this bill Um more recently they were sent a past due notice with a letter saying if unpaid it would be considered to go to collections So is that pretty common that we're going what almost six months past the accident date
that I mean is that it just seems like for me if I have an accident I want to close everything up in a pretty quick manner and I would expect a bill to come four months five months six months after an accident So I it was hit and miss previously We have streamlined between myself and the fire department to be
more timely I have access to their report so that can be more timely going forward So it sounds like it's pretty much the same as before Um so I'd look for a motion to kind of deny the request
I just a motion to continue what we've done in the past I guess I mean not get involved in this I'll second that All right All in favor all opposed all right
Let's move on to new business Um first order is uh the resolution number 2025-20 the approval for plans inspects and ordering an advertisement for bids for the 2526
street remodel or not remodel reconstruction Any more discussion around this jennifer anything all right We look for a motion to approve A motion Second I'll
second All in favor i opposed All right Let's see The next one is the MS4 program administration implementation proposal from ISG was for the next two years to to help
manage our MS4 program So this is for storm water question What happens if there was something in the federal government or whatever because this is mandated by the government I assume What happens if something's changed you know like in 3
weeks or two months or two years is there is that is I don't Yeah I'm not a federal government expert So but like what what would happen you know like would we have to pay the whole thing or would we be out all the money will we get money back
do do we Yeah you you understand what I'm getting at here Um so I think there's definitely possibilities of things going one way or another as far as if the program continues to be implemented it has been implemented for
you know 20some years So I I don't think it's going to be dismantled in any way Um as far as the state of Minnesota uh because in Minnesota um the MPCA implements this on
behalf of the federal government Um and what I don't know is even if there was a federal government you know change in the requirements I don't know that Minnesota would necessarily abide by that Um but we will you know if um we
are given the go-ahehead to implement this program and we start implementing the program and then the program goes away we will only be charging that for our work that was put into it And so nothing additional Um but we have to if
we're told that it's a requirement they have to meet we have to work towards that requirement But like any other agreement if the program ends uh our hours ends there's no liability or requirement to
continue the contract Any more questions or discussions around the MS4 program or the contract I'd look for approval to a motion to approve MS4 contract for ISG
A motion to approve Second I'll second All in favor i opposed All right I know that Minister Brolman is very excited about this next
I'm in good company I have my fellow members Angel Putnham our vice president of the Lions Club and then John Putnham her husband who's also a Lions Club member So they are here um to help answer any questions or Angela I don't know if you have anything you want to
say or I can go through kind of a little bit too however you want to do it Do you want to take the floor good evening everyone the Lions Club here is um we we are prepared to sponsor
the circus on August 1st the Co Pepper and Merryweather circus And so I'm just here tonight to hopefully get your approval for usage of the softball field for us to be able to sponsor the circus and to answer any questions that you
might have I think it'll be a great thing for the city Uh the only question that I have is will the heavy equipment that goes down there cause damage to the softball field or is that not something will there be semis and stuff
if I recall trailers truck Yes I think there's one semi and then the others are probably tents and stuff Trucks Yeah And then there's a lot of campers because this is a mobile unit They go you know day to day Every day there's a circus in
a new community So it's a lot of trucks and set up there getting pulled behind as well Well kind of to piggy back off that it's kind of a concern of mine is are they going to leave and then have we're going to have you know a pretty torn up softball field I
mean putting up the the tent you know all the the commotion I mean are we going to have fairly unusable softball area once they leave i mean I wish we had a better spot don't get me wrong and I I think it'd be great but you know I don't want them to leave and then we're stuck with well now what are we going to
do with all the potential damage that was done by the heavy machinery and all the foot traffic and Right Well um one of my fellow alliance members did make a phone call to um alliance member in Blue Earth and they did host the ser the
circus a couple years ago and it was fine there They did a good job of cleaning up and they didn't those problems But I think you know that's one instant instance And the you know things change like if we have a deluge of rain the week before this happens it's going
to be hard to promise that nothing's going to happen to the grass And so that's not really my area of expertise I guess you would have to be willing to bear that burden And that's that's why I'm here to see if you're willing to do that Would they be Oh go ahead Would
they be parking the campers next to the tent or would they be parking like on the by the basketball court strict um requirements about how they set things up They need a 300x300 foot square area and the
requirement is that they have to have that space all together Apparently they carry I've gone down this rabbit hole with them already and they carry all kinds of different things in all the different vehicles and so they insist
that they have close access to the tent Do we have room i mean I I'm trying to visualize the size of the softball field with a tent and then all the vehicles I mean have they looked at the area did a snap of the Google Earth um visual and I
sent it to the marketing guy or whatever he is the guy that I'm working with my contact and he said that it would be fine And I I might have missed it but how many people How many tickets do they plan on selling 600 We are provided
1,000 tickets 500 adult tickets and 500 children's tickets There are two shows and they seat 600 people So yeah How are they planning on or where are they getting the semi to the field
because that's you know spent I won't say a significant but a good amount of money getting trails taken care of and all that and if we're liable for all that fix I where how are they getting there and don't get me wrong I want this I love this idea I still remember when I
was a kid I'm just trying to how much damage we're going to have cleaning up after the fact so I I mean I don't know either like Angela said there's I mean it depends on like with the grass and the weather but we um you know if it's rainy but we did go out public works and
we looked at the area off of Lassour and the city owns that green grassy space so we thought possibly they could come in kind of closer to that fence line versus by the trail but there they would have to cross a portion of the trail and so public works director Hartman had said
uh possibly putting some gravel over top to help protect the trail So I mean I don't know if they'd have to come down the other way um by the um the bathroom area at where the gate is I mean I think ideally we'd want them to try to come in
as much as possible on the Yeah I don't think it could make the turn there by the by the new pavilion space It wouldn't work So they'd have to come out of the way Um and then what else did we talk about when we were out there let's see And is there tree is there clearance
with the trees to be able to get that through there is Yeah So we talked about just basically coming along the property line there and then um depending on how you know what the parking issue
looks like we could you know potentially use that grass lot as a parking area and leave basically the road that they go in and out of for like a fire lane you know to keep otherwise there's no way to get
I don't even think you'd get a fire truck down by the pavilion and and through the fences with the bleachers and everything I think it's a great point about the the fire and everything So making sure that we loop in the fire department so they have access I think
the other question that's kind of come up before too is parking and and being able to make those So is that something that the Lions Club is going to be working through or is that something that the city going to be responsible for to say no parking up top of the hill
you know those kind of things or or I think there's tons of questions but I think this is just the first Is there a way to get creative with a significant amount of Eagle Lake residents have golf carts right can we take part of an area back in the trailer area or something and say here's your golf cart parking or
here's the you know like where we can encourage people to walk bike golf cart you know something that way where we don't have an influx of vehicles down in that area because I think a lot of Eagle Lake residents will or I'd hope we try and sell to our Eagle Lake residents
first um or push them to or whatever I think we're going to have to use parking lots you know whether it's a school or the VF or I think we're going to have to partner with someone and shuttle for the outdoor and shuttle them with those golf
carts And let's be hon you know that's that's a question mark But there is going to be damage to the softball field Um but you know I think Andrew is going to hate me for saying this but we have
the equipment and we have the means to fix what we need to fix Did they say what the pro like what proceeds amount assuming we sell out did they give a dollar amount on proceeds that we would make there are percentages in the contract
that it just depends on like and that is in your packet too if you guys this one right it does talk about like we make a bigger profit on the pre-sale tickets than we do the day of and I didn't really
calculate out what that would be if we sold every single ticket because in theory that proceeds could go back to any fixing Well I think the whole So when I talked to our insurance agent about this too um you know just to check liability he looked that it can't reply back
everything's good to go And one comment he made too because I had asked "What about trails what if they get damaged or this and that and he's kind of like I think you kind of have to look at it It's like for the the good of Eagle Lake what else do we have to offer residents for fun stuff to do?" So I think that it wasn't really about how much is the
Lions Club going to make here It's it that money that comes in will be able to be used for like scholarship program that you guys are getting started or other things in the community But I don't think the sole driver was how much money are we going to make It was more trying to do something for the community and use that money that does get
generated for said to me that on average when clubs sponsor this kind of thing they make around $2,000 You're not doing it for the money You're doing it for the Yeah they're doing it I mean we we obviously have fundraisers for the money and that's part of it but
part of it is just being involved in the community and being able to offer things and to make a difference here Is there a backup plan in the event we do get massive amounts of rain where it's like you just can't you can't even mow let alone drive a semi down there is there a are we stuck to this where if we Andrew
goes down there and says you get a vehicle on this we're we have a bigger mess than what it's worth or we're only out $290 though And when you say we're though it's the Lions Club The city of Eagle Lake hasn't paid anything right yeah So that's that's it right sign the
contract You just have to agree to the space use in providing like the electrical the water and the dumpsters that they're asking for the Lions Club would be on the hook for the sponsorship fee which is $290 So if it all went up in smoke or rain or whatever and it
doesn't happen we would be out that amount I kind of talked the club into agreeing because I feel like that's a reasonable amount It's not exciting to think about losing that amount of money but nobody's going to die if we if it does go up in smoke and we lose that
Yeah And the softball field's not target field by any means either So I mean it really is going to be a moot point if there's some ruts in the back of the field I mean it Mitch and the Expos have done a wonderful job with the baseball field You know I think I I I would make
a motion to use the space cuz we we don't have games there It's it's a T-ball field and people play catch back there and run their dogs So I got a motion to use that Uh I have a motion on the table to use the
softball field for the circus We've got a motion by Garrett Do we have a second i'll second that All right Second All right All in favor i I All opposed
Thank you Thank you Angela Do they I guess I forgot to ask I'm assuming with this many people in the area they're going to want EMS to be there or do they not have any of that or require any of that i would think that I mean we'll have to I have talked to Lieutenant
Gayler so he's aware of it but I would think as just like in tater days how many people did you guys bring over here and we didn't I didn't ask them to but they just did so I would assume they would do the same for this too Yeah And I think there's still a lot of planning a lot of questions to answer parking you
know all those kind of things that it's the fun of planning right and trying to find volunteers If you you guys need help Oh we'll take you up on that Yeah We will You got you got a junior helper too Jennifer you know I'm serious right
no I know I'm serious And I think we have the part we talked to the park board on Thursday too and however they can help You know I think both this group and that group is excited to see this commit No I think this will be a lot of fun Be really respectful of everything going on here and we only want to go forward with it if it works
for everyone you know all the stakeholders and so we're definitely open to hearing the feedback and wanting to have it be a great outcome for the run I think if we can get this and then we have to just fill ruts later on with dirt and grass right minutes She's
volunteering I got I'll I'll bring a ring Okay What's What's the tool cap we get a drive I was say didn't we just give them more um equipment or new equipment we take the big loader down and dump some dirt down there That's usually what I do
Andrew All right Perfect Thank you And I think this will be a something really fun And hopefully a bunch of kids come out with a fun childhood memory of I went to the circus at Eagle Lake when I was a kid So Beth Beth and I went to the
circus in Eagle Lake Uh when it was like right here Yeah Right where the gas station was or no between the church and the gas station where Linda Path was a huge field you guys Another thing too I was um talking to Angela before the meeting but
if you look at their website they have some um they allow like daycarees and people disability and elderly persons to come and watch them set up the tent in the morning You just have to work with them in advance So I thought that might be something we want to offer the the daycarees and you know an opportunity to do that So and then it kind of talks
about the different things they have as far as like their show for 2025 So might want to take a look It's got some good information on there Gives you a little better idea So Oh yeah All right Thanks Thanks guys And I can I
also like divert a little bit from our agenda and just give a shout out to the Lions Club for the amazing job they did Our council chamber was full of volunteers on what day was it wednesday It was so hot here because there were so many people working hard They filled 8,800 eggs and they did it from um what
was it 11 to 1 or 10 to 1 Um about 10 to one So many people in the community showed up and helped So are you guys Thank you for doing that Volunteers for We're looking for volunteers for the day of the event We need lots of people to go put the
eggs out You have to delicately put the eggs out so they don't pop apart So it's not just you're looking at me like I wouldn't be able to do that It's not that No So if you guys have some extra time I think I'm actually out of town That's
Easter weekend right yeah that's the Saturday before Easter All right Perfect Somebody will direct you into responsibility All right Perfect All right perfect 700 kids Oh my goodness It was pretty
intense Yeah And there's a lot from outer to not outside communities too that come in Well that's great No anything You know we'd love to have everything that draws people into the city So great Perfect
Yeah Thank you All right So think the fire department's up next for the thermal cameras Steve Sandy is here with the fire department Um he's been very patient I
missed adding this at the last meeting So um let me get this turned on the right side up Coming up to it here Okay there we go So um he emailed um over a quote from me for
$2,467.98 for the purchase of two thermal imaging cameras um that can be attached to turnout gear and the cost to be paid for using capital outlay funds that are already set aside for 2025 Any questions
yeah Are we replacing adding or just We'll be adding to what we have We have two cameras now trucks that are a little bit bigger The ones we're looking at are about the size of a cell phone and they attach each other to the
trail here And that way we can have a a main line and a backup line Each have the we have now Do you plan on selling the used ones uh no we'll keep them We'll still use them because um one of the first things we do is a 360 walk around the house and we
can use those cameras to look inside the house as we're walking around it So the ones we're looking for just specifically for the interior guys to have more compact and Yeah So right now when you guys go inside the house you don't have any
cameras We do Or you take the big ones we take the big and then that exposes and we don't have anything on the outside Keep an eye on anything on the outside Well I'll make a motion to approve the
purchase Right Got a motion All right Got a motion and a second All in favor i All oppose Perfect Thanks guys Pretty important piece of equipment
See where the fire is Street sweeping I'll let Andrew talk about this one Um so attached to the council packet is a quote from um Logan's Asphalt Maintenance to do our
annual street sweeping Um we've used other contractors in the past and had very bad luck Um and have had really good luck and been happy with how Loans has um done our street sweeping Um
I think last year the year before we talked about you know just kind of sticking with them Um as there's not much growth for this industry and street sweeping Um so their price did go up a little bit Um but that is also with the
addition of Fox Meadows and everything too So um that's kind of the price to be expected I would say from last year's So does this get them out on every road every intersection so they can do that in that amount of time yeah so they do
the entire the entire town all the streets um alleys and then parking lots And remind me in some of the streets spec specifically in like culde-sacs where you're throwing loads of sand in the middle too they're
they're doing the whole street in some of those areas Correct And then others just curb to curb or ski or curb Correct Yep Yep So like the L sewer hill usually they have to go you know all the way across the street not just down the curbs because we throw a lot of sand and
things like that And well I see no reason to change Loans has it down They're reasonable price We've looked at others in the past and still thought they were the best option So um I'd make a motion to continue with them for this year I'll second that All right
we have a first and a second Um all in favor i I opposed All right Number six the Harbor Freight credit card All right Uh mayor and city council our
public works department um has um needed to purchase some tools and equipment from Harbor Freight um in Mano Um we have do have a city credit card that we got last year but our credit limit is only 2500 We try to keep it I
mean relatively small We probably should get it increased but we primarily use it for when staff has to go to trainings booking their hotel and all that Um and so sometimes there's just not enough on the card for the public works be able to purchase you know tools and equipment there larger purchases And so it's it's
I kind of view this similar to like our Menard's charge account but they actually have a card And the card can only be used at Harbor Freight It can't be used anywhere else Can't be used online I think if you want to do it online you have to call and talk to somebody in order place an order Um so I don't see you know a lot of risk with
this in that sense Um it's just more or less um you know kind of like our gas cards a fleet card but so um public work director Hartman has expressed interest in this and that would help them be um you know have realize more cost savings if they could just run over there and
get things versus and if if Andrew wants to give you more um you know explanation that go for it but otherwise um you know one thing I did see when I was looking at it is that it says that there's um it's part of like a um interlocal
purchasing system So that's it's a national purchasing cooperative So that's another like kind of a vetting system to make sure that um you know as far as if we get to a certain dollar threshold and making sure that competitive bid requirements are met so
forth So I mean as uh city staff I would recommend as long as you know I'll send it over to the attorney with the League of Minnesota cities He reviews contracts and send it to him But if you guys would approve it um tonight I I would be in support of that city staff Is the city
part of the inside track membership to get some of this the deals on stuff too or if not can the city be part of that to capitalize on the deals or do their deals do you not get that equipment to make it worth it i'm not sure Um because
we don't I mean the last time that we were able to go in and shop there I I had to use my own card So um I'm guessing when we get an account we can get set up through that
because there is a membership I guess just knowing from experience on us like we have a membership and we pay a yearly fee but some of the stuff it's 10% 20% or up to like 70% off of what the listed price is So that'd be the only thing is potentially coming back to us and saying "Hey or you got staff saying "Yes it
makes sense Let's do that to continually save even more than two." Maybe they don't do it on What is the inside track is that like a cooperative it's like No it's just like a membership through Harbor Freight I don't know if it's 100 bucks a year or what it was but then it gives you like when you go shop there's two prices So
kind of like this member price or normal price Gotcha Um sometimes it's 50 cents but other times it's a significant price difference where you're getting your money back right sometimes there's like free Yeah free things that you can go in and get with a purchase of whatever Yeah
Do we are we Do you think you purchase enough there to kind of warrant a $100 membership fee I guess Uh maybe let's give it a little bit and see You know at first I know there's a few
things that we've been looking at that specifically we can get there for a lot cheaper than you know I'll just use a a hose reel for our pressure washer hose and we can get one there for $200 or we can go down to the pressure washer
company and get one for $600 things like that that it's like and I guess the only other question maybe is there points or discounts that come back onto the card that we can reuse or who knows with the crazy
schemes they have from our end of it No like from what how we use it no there's not It's just through the inside track But and and I think once you figure out what you need you'll know whether it's worth doing or not because you'll see what the price difference is and then you'll know it's not worth it or it is So I like the idea of just kind of
waiting a little bit to figure out what our purchasing band is going to be Well naturally Harbor Freight is the discount place So um but on this topic um we limit it to Harbor Freight I mean
do we need an Apple one do we need you know what I'm saying do we need other cards or memberships that you could use yeah So we so we have like you know we have a Menard charge account Napa charge
account like AutoZone um CNS Supply our tractor supply one that thing I we've tried figuring that out a million times and they have their stuff all messed up and so I just don't even go there anymore Yep Um so we are a part of other
So yeah Um and as as we go along you know maybe in the future you know like I know Bombgars has a lot of similar things that we can get at Tractor Supply and you know just to kind of bargain shop when you know this place has a sale
on this stuff And well I'll make a motion to authorize um the Harbor Freight commercial card We got a motion How about a second i'll second Nick All right We have a first and second Any any more discussion
all right All in favor opposed all right Number seven the Legion temporary license liquor license All right Mayor and city council We received an application for a temporary license uh from the American Legion Post
617 um to sell liquor in a contiguous area to their license premises for an event on Saturday June 21st Um so it starts at 8:00 in the morning goes till um 12:30 a.m Um it sounds like the event is
titled Mission 22 Vehicle Poker Run It's hosted by the American Legion and then a group called Souls Unchained Um there Tammy at the Legion did a nice job of kind of giving details about what it all events I tried to kind of summarize in my memo to you but basically it sounds like they have a
breakfast at the Legion some activities they're trying to work on for kids Um uh kitty parade impromptu car show kids only bingo and some other things Um they are asking the city for um in addition to the temporary license they're also
asking for the city to wave the temporary license fee We don't pay that to the state It just comes to the city of Eagle Lake Um and they're um brash down for that is they're saying the proceeds raised from this would go back to um benefit veterans and their families within Minnesota So um before
you this evening are two um requests One is the approval of the temporary liquor license permit for the event Um the other one is to approve the waiver of the $100 fee for the temporary license Would you like two separate yeah Yep
Thank you I'll make a motion to approve the temporary liquor license permit for the event I'll second that First and second Any more discussion all in favor i I
opposed motion for the second for the waving of the fee I'll make a motion to approve the waiver of the $100 second Second First and a second It's catchy All in favor i All
opposed Thanks Number eight Um let's see Next item up is uh an a 3.2 uh liquor license application from 401 Parkway otherwise known as Eagle Express Um they are seeking a license for a 3.2% offsale non- intoxicating malt liquor
license And uh this would be obviously it's offsale for off-site con consumption And so uh verse uh according to city regulations there would be a $25 per year fee And then uh there is also an investigation fee for offsale non-
intoxicating malt liquor and that is $500 Um so we would just ask this evening for your approval of the application contingent upon the completion of the background investigation and the fees being paid Any discussions around here on this
one has Jennifer has that has Eagle Express ever done i'm gonna have to look at Carrie because I don't think since I've been here but I don't believe it's had one since I've been here either It's new owners and I think it's something
they're interested in Okay Yes Casey does They did They did They don't any I think they stopped for a while but then they did it again Yeah All right Any officer Gayler any feedback on this
you're sitting out there all by yourself so I thought I'd include you I don't see any issues All right Perfect Thank you I'll make a motion to approve the application All right We got a motion and a second And do we have a second
i'll do a second All right I think a second All right Any more discussion all right All in favor i All opposed All right Motion carries All right We're on to the other
part of the agenda Um leave fact requests from Madison Lake All right Mayor and city council Um public works director Hartman and I were contacted by um the city administrator over in Madison Lake um she said that she was um directed by a council person to do some
research and see if the city of Eagle Lake could provide leaf collection services Um so we scheduled a call um just kind of talked over kind of high level of what this might look like Um and um there's definitely a willingness by public works to consider it Um I know
one concern I had is just you know well a couple concerns Just making sure that our community is taken care of first and then the perception of our Leafac leaving town during normal business hours And so one thing I talked about with um uh Andrew and and the Madison
Lake administrator was just you know maybe there's something we could do after hours or on a Saturday morning or you know and and in that case it' have to be overtime We have lots of things we have to work out for someone to bring it to you guys to see if that's even something that the council even wants to consider I mean we always want to look
at trying to work together collaborate with other entities Um but you also have to look at you know the pros and the cons and is it worth it so how many years ago did we get that truck was it like three four years ago maybe four It's it's worked out really
well Been we've had it for four years already I think So yeah it's really improved the operations tremendously Um so I just you know um we were talking about it and thought well perhaps if the council's interested you want to maybe
designate a subcommittee of the council and we can kind of work through it Uh the good news is uh Madison Lake would not um be looking for the service until 2026 So we've got a long time to prepare I'm assuming they would pay 100% Yep they would have to pay whatever rate
like um for instance um you know we would have to make sure we're we're getting the wear and tear in our equipment and then if it's after normal hours if the guys would get overtime then they would have to pay us the overtime rate and or guys something broke or absolutely we'd have to have an
agreement and that maybe maybe that's something I should talk to League of Minnesota cities and just see what kind of an agreement they have out there for that I know that they've got it will get sticky you know something were to happen I mean who's to say it didn't start here
and then now they're paying i mean right An agreement's agreement but the perception that it broke there even though you're not trying to have anything break It's just oh now we're out because you guys let Madison link you you know or whatever But um yeah
Would would our people operate it so you would Andrew so they wouldn't have any okay that makes me feel a little better But so is that perception of if if our truck is going during normal business hours and then people have piles in their yard Even though you guys have already done your pass through we still
get calls at city hall Well how come they haven't picked up my leaves yet well well I think that's kind of the nice thing though with how with the new equipment we're or it appears that you're able to hit some of these areas twice that even though the schedule only says you're only hit them once or later you're able to hit them more often so
the piles aren't sitting there and like they used to be right so definitely something we want to look at because we you know if we were in their position we would want someone to help us out if we needed it But you know you have to knowing how big Madison Lake is compared to Eagle Lake Do you think Madison Lake could get done in a day
where you said like hey Monday Tuesday Wednesday we're here Thursday we're there you know like where it's just a specific day every week you're there or something Yeah Right Right and thinking about it more and more Um like in town here usually Monday
Tuesdays are our busy days you know after the weekend everybody Um generally after um you know Wednesday I mean sometimes even as early as 10:00 we're done going through you know the entire
town once You know Wednesday and Thursday you know are are slow days so to speak um where you know maybe we could spend the afternoons over there or you know if that's you know what works best or um
and then two in in thinking of this and talking with some of our staff at the shop and stuff um you know like they have a nice place to bring brush and things like that you know is that something we can kind of
start bringing some of our brush and things like that over there and I know we've done it in the past a few times you know just when we have an abundance of stuff that we need to get rid of in a hurry we can you know usually work together and get it over there and stuff
So maybe there's you know some benefits to helping them out and they help us out I mean if I was in the issues I would want partnering or communities in the area to at least think about it or have further discussions but it is that perception or what happens if something's down or any of that but that
could happen here too So I I mean I'm I'm okay with the conversations continuing to figure out It sounds like there's some interest in moving forward at least I don't want to I don't want to feel snarky but I mean we paid a ton of money for this thing Um
Yep Obviously I would love to help people out but this is going to you know the hours are going to be more the wear and tear is going to be more and then you know the life of it is going to be shorter for us So something to think about there No absolutely That was the first thought in my head too I mean
that's the thing It we want to work together with communities but at the end of the day it's you know the taxpayers of Eagle Lake have to be taken care of first And so everything you're saying is 100% um correct and we have to look at that and if there's a way that there could be some benefit to Eagle Lake in
doing it there'd have to be a benefit I mean we're not just going to do it and you know um just to be nice because our taxpayers deserve and in some of some of my eyes is is you know we're obviously not going to do it
at cost you know we need to make money on it so that we can you know if anything buy a nicer piece of equipment when it comes time to replacing that or you know be able to replace that sooner
um than what is scheduled based on you know what we charge for a fee and things like that From like a manpower perspective is something we could even do as well i mean is it taking someone off the road for two days a week to go to Madison
Lake i mean will our own needs be taken care of I guess as well yeah Um I think you know in total I would say maybe a day of you know leaf hacking over there and
and once whoever figures out the route and what's the best way to get through town um I think it would be pretty quick and and the city has their own compost over there so a lot of people are still going to bring their leaves out there instead of having them sit in their yard
and things like that I think Do all four of you know how and are able to um operate that um yes and no I guess my question being is because I'm not in massive favor of having our lead guy being over there in
Madison Lake for a day when he should be here even if he's not leaf backing doing day in dayout stuff Yeah Yep Mike Ken Nathan is is getting better at operating it Um it's just it
also depends you know who operates it how fast it gets done and how fast it goes to Well I that's the problem I have problems with is taking two guys out and going to Madison Lake when you guys don't have any lack of work right so
taking you out even you know if you're not leafacking you guys got you know 40,000 other things you should be doing as opposed to going over to Madison Lake So I think there's a lot of discussion about who's going to run it when is it after hours is it on weekends and
that we got to be able to sell something to the community that we're getting some something out of this as well I mean I don't know I mean I guess with the brush and all that I mean but if I was this community member like I mean I am but if if I see that we're
losing you know staff a couple days and we're using our equipment it would go to Madison Lake I mean how does that benefit us in some way i mean are we losing on the losing end of this or Yeah And I mean I guess I'm thinking back to the last time that we didn't have staff here was when we had that
huge snowstorm Uh and if we have two staff going to Madison Lake to um pick up leaves you know I I think a leaf situation you know I think it's nice that Madison Lake is asking us but I think you know I think that this is more or less a situation where they need
to either determine that well we need a leaf blower for our a leaf vacuum for our own city uh or go find a for-profit company that does this contract work I I think there's just too you know I mean I think there's probably just too
much stuff that could go wrong you know just to try to save perception of what people would might think you know and I I use the snowplow thing as an example just because like then Facebook blows up you know and people are all calling the city
hall you know cuz you know you guys had a planned event that day and there's nothing that we could do about it But like what happens if there's a strange weather pattern and you know we said well we'll be in Madison Lake every Thursday picking up leaves but we had a situation that happened Sunday
Monday Tuesday in Eagle Lake and then I think it gets into a dicey game uh putting wear and tear on our equipment is is part of it but I think more or less the perception is is something that I could find
um you know wishy-washy to the public unless we were sharing more things you know like unless there was a joint services agreement that we were doing okay Eagle Lake snowplows and Madison Lake like I'm talking like a whole bigger picture thing not just renting
the renting leaf vacuum services I think it just is going to possibly cause more problems perception wise that it would cause us in any
perceived you know outcome that could be a benefit like of putting sticks or twigs or crap like that that really you know I mean we already have access to go to you know down to SMC if we want to and it doesn't cost that much I can just
see it snowballing into a bigger issue Yeah you know if you're an hour late getting leaves picked up well that's because they're in Medicine League You know I that's just the perception We We all know what it's going to be I mean it's no matter what It's not that I don't want to help Madison I think it's great to have community outreach I'm
glad they thought of us to to help him out but that's I I feel like it's going to be a huge headache I think the only way this works is after hours weekends Um the thing I do like about it is it gives an opportunity for Andrew Mike and whoever to get more money you know then
we don't have to pay them you know that type of thing where it's an opportunity for them to get overtime Um I like that Um but I I think again I just I don't know It's a tough one because it is a good opportunity for them to get you
know more wage but I don't know It's just that's a it's different if it was like a tool cat or something where you know it's 20 30,000 Well this this this is a significant piece of equipment that um that we bought and took us a long
time to acquire right And I seem you guys are all on board with it right that something you guys would like to do Yeah we're willing to do it Yeah That's and um just cuz just to clarify cuz I heard it a couple times it's only a one
person operation So you know any which way whether it's during the day or after hours it's just one one person that'll be working and operating it So I think the question at hand is do we spend any more time in discussion or do
we you know I think we're almost borderline And I hear a lot of that there's no appetite for us to do this Well the good thing is we have time time So so I mean so maybe another round of discussions with them Yeah there's there's time We could always do like maybe a small trial period too I just
kind of see where it goes I mean I don't I think there's still room for discussion But I think they're going to find out that our cost is going to be more than a commercial person will do it for because if you're if you're um putting a price out I mean we really have to do it at overtime
times whatever because we don't know and we have to kind of factor our guys will be on overtime Um because then the other piece that comes into my mind is like okay if we're having one go to Madison Lake that has to be blackout days for vacations and stuff because you can't have one in Madison Lake another on vacation and now we're even more short
staffed here So then it's getting your guys' staff to be okay with in my opinion okay with saying that some of these days that we have two guys out of town now realistically that we're okay with that So how would the council want to proceed do we want to have a little more
discussion with Madison Lake i think it's worth discussing discussing it because we got time for it might as well season Is do we want to direct staff to kind of come up with a Yeah I think um Andrew maybe come back
with you know an estimation of hours an estimation of days an estimation of how much you want it to be rented for You know all all the numbers things I think you should bring to us Um because then maybe Jennifer can bring it to them and
they go "Holy smokes this ain't even something that we want to do I think that's a good plan Y So yeah So let's put the the numbers together and see what that's going to be and then we can kind of you know I think
there's two big questions What are the numbers in I'm concerned about staffing being out of the city when they should be here you know so there's kind of those two things All right Um any more discussions around
that all right Uh number two volunteer t-ball Nick I mean um Nick do it I think he just volunteer Lewis T-ball coordinator On any committee yet
there's his committee And how old are your kids this might be perfect for them That's right right at that age range I'm just I'm just joking Nick I'm just joking So I'll pull my weight You can put me on that Jennifer what do you have for this one
so yeah as you guys know we um lost our volunteer T-ball coordinator Jeremy Horky He did a wonderful job He just took it and ran with it Well he moved out of town and so now we don't have a coordinator Carrie worked hard to try to get some people on our park board to step up and take it on and they said
"Nope we've been there done that we've done our service It's um time for some younger people to step up So right now we kind of talked about it internally and we think we can handle it if nobody will step up but we're going to talk more at our parkboard meeting on Thursday Um but uh just wanted to kind
of let you know we're getting lots of calls at city hall if people want to sign up And so we've got the form ready ready to get that out but just you know we're a little leerary about doing until we at least brought to the council let you know and talk to parkware that you know kind of what our plan is to make sure we can My biggest concern is going
to be Saturday morning Everybody wants to know is T-ball canceled there's potential thunderstorm you know and in the past I think Jeremy made that call Um but I think it'd have to be up to the coaches this year and they're all volunteers So if it's and I know we'll
talk about Thursday but if it's city ran is the city going out to get the sponsorships and all that because I think that's what Jeremy used to do too is get the sponsorships for the shirts and all that So all the fees went right to equipment So it not trying to turn people off on it but like from the city
standpoint it's not just pulling in registrations There's more stuff behind the scenes Yeah that was my question What are what are the task and responsibilities that Jere Jeremy were doing it sounds like Carrie on this she you can talk if you want Carrie about some of the things Oh yeah So she did
she talked to Jeremy got like kind of interviewed him on like what do we need to do and there's quite a list of stuff like the sponsorships forming the teams and that was the thing we're like well how do we form teams so we asked um some parkboard members if they'd be willing to help with that And um suggestions
to be an Eagle Lake resident No I think anybody that'd be willing to step up I got reached out to you know Madison Lake comes over here so I should Yeah if we got it you're in Oh okay Well that would be great We'll talk more at the park Yeah I'll talk to him and see if he
wants to run it That'd be awesome Oh you're not out of the clear yet I'm just I'm teasing Start No it it once it gets going it kind of like the parents that uh coach runs itself It kind of runs itself Get the teams together And I think when you
talk about the weather I mean you just tell the two coaches like you guys you figure it out I think that'll be an easy Yeah I think the best thing is you get together and all coaches have all numbers and it's like Yep You know you know that you're playing the Reds on Saturday morning the Reds coast and say
we're not coming Y you know those kind of things So All right All right Thank you guys I think we're down to city administrators reports Wow All right Um let's see Scroll back
up here Okay So you guys see us every month Year-to- date revenue and expenditures report Um next item is a leave balance report Uh personnel policy update Uh appreciate Mayor Whittington and Council Member Roric uh sat down for quite a lengthy meeting We met with
Minnesota Valley Council Governments Uh bless you They are working with us on um a personnel policy update and we're really doing a pretty intensive review Um and so we're going to be um bringing that to you um hopefully by the May 5th
meeting So um and then after that we would schedule uh meetings with staff and then a meeting with the fire department and just make sure everybody's aware of all the changes and then collect acknowledgement forms from all staff I mean nothing that's bad for staff These are just changes keeping up
with legislative changes Um you know just things that we should be doing this on an annual basis So um next item carbon reduction program grant update and next steps This is uh regarding the electric utility vehicle for um public
works that we um got a grant for a while ago but um because it's a new grant program and the federal uh funding there are some hoops to jump through So I've been working through a um paperwork with that And Mark Manderfeld from Blorth County is also going through the same
process So that's been kind of nice to be able to kind of work together and help each other I should say I'm not helping him he's helping me um on trying to get all the paperwork and the gentleman from DOT So we're we're on the path We're we're doing everything we do We just got to wait for all the
approvals So that'll hopefully be coming soon Um good news we did get another climate impact uh coordinator award for 2526 with some of the changes with federal funding Um it was a little bit slower after I applied Um and I wasn't sure if we were going to get funding based on you know things getting scaled
back but they did make a note in there that it is subject to change based on funding availability So if we don't get one we don't get one But um I've really enjoyed having um a community forestry member I think they do a really good job and and I know Luke's done a really good job this year And so there there's definitely value It doesn't cost the
city anything Um reckon the go schedule there's just a real scaleback version Um so I think there'll be three sessions and then Tater Days is paying for one um after the parade Um so nothing like it used to be but I think that we found
that the numbers just aren't there And we've had some people actually call and ask about if the wreck on the go schedule's out So I mean some people are looking for that and so that's good Um next item roof report and solar on public buildings project I've been working with Aubrey with region 9 I
don't know if you guys remember him coming to the council a few months back Um I'm kind of struggling with this one Um Andrew and I talked uh last week We've got a roof repair report from um KRI and you know there's some repairs
that need to be done at city hall and public works So um we reached out to them and asked if we could set up a meeting to go in more detail and and get a better schedule And so I did communicate that to to Sabry and then
the the um vendors that are submitting um proposals And so some of them have factored in um like if we have to do a roof because I gave them a copy of a roof report so they know like there would have to be you know equipment might have to be removed within in five years and reinstalled So they factor
that into their proposals Um it's kind of confusing to the way we'd end up not paying for anything because it would be part of that grant program Um but more to come on that It's just that's kind of been a lot of work but it's something we're at least trying to explore and
we're you know vetting as much as possible If it doesn't work it doesn't work But um so more information coming up on that shortly Uh last item uh we had uh RCCIP meeting um last was it last
week or the week before but um anyways um Manur Public Schools would like to invite the EDA to tour the Eagle Lake Elementary space for available child care and um so that's we scheduled a special EDA meeting and that'll be
taking place here um shortly just to go look at that and then I would anticipate after that um they're going to someone from the EDA and probably MAPS will want to come to the city council and talk to you guys about what they're proposing and at this time I'm unclear as to what role the
city would play other than just to mean a good community partner Um but I don't you know think there's any financially that the city would be responsible or that we would need to sign But uh we'll get more of those details later And so I think that's about all I've got here I'm just
scrolling through all my supplemental materials And I think I had a copy of the invitation on here for your reference Should be on here Yeah So scroll down here So it'll be April 29th uh from 3 to
4 PM for the EDA to come take a look at that So we'll give you a report after that I think with that I think that's all I've got All right council member reports I'll let Anthony talk on the park board
because I was sick the last meeting Um child care stuff We're just cranking along on doing everything we can on that There's a lot So um if anybody has questions on it I would just say reach out to either um Mayor Whittington myself or Jennifer and then we can kind
of give you where we're at with it because there's just a lot of different buckets and we're kind of split up now into five goal categories and things like that So um that's kind of the main pieces I've had Nothing to report here Nothing to report Nothing to report K Uh
not much to report other than our summer sound stuff is moving forward Uh fantastic And uh I did we mention that it's on Friday nights That's basically all All right
Perfect Um let's see Next city council meeting is May 5th Same time EDA is on the 24th at 6:45 if anybody wants to bring coffee Um park board same thing April 10th so get this week at 6:45 and
then planning commission's on the 21st So anything more before we adjourn or look for a motion to adjourn Motion All right A second I'll second All right And we are
ajourned Thanks everybody Huh Be it by 15 minutes We can go longer Anybody want