--------- To the flag of the United States of America to the standy and justice for Council member >> here. >> Council member White. Council Mayor Whittington
>> here. >> Council member Lewis >> here. >> Council member Cyber >> here. >> Perfect. Thank you. Um I look for approval of the agenda. A motion. >> Got a first. Do we have a second?
>> Second. >> All right. Have a first. Second. All in favor? >> I. >> All right. Get right into it. Looks like you're up. Andrew. So, not in the packet, but um the extras
is the new quotes um for engine replacement. And then sounds like the um the DPF, the exhaust stuff had damage to it
as well when they were doing their tear down and investigation on what happened to the engine. Um, it somehow brought the prices closer together, which I I got these last night
and haven't even looked over them really, but um I think I would still recommend going with the engine replacement just because there's a better warranty. Uh, mayor and city council, just to give
you a little background, too. I don't know if you saw um the uh memo that was attached to the um original estimates that were sent out, but just to give you a little background, um when the public works department was um picking up sand on January 15th, uh the driver of the
plow truck experienced an engine failure um and it uh seized and they couldn't get the engine to turn turn back over. Uh, so affordable towing transport the vehicle to North Central International for inspection. Um, it is an
international engine and I'll let public works director Hartman kind of talk a little bit about why he took it to where he did um other attempts he made to reach out to see if there were other um companies that could work on it.
>> Yeah. So, I called originally I called um Allstate Peterbuilt and talked to a guy that I know there and he's like, "It's an international engine. Take it to international. Don't mess around with,
you know, the other the other guys, so to speak." Um, and he didn't even want to look at it there because he's like, "It's all international parts. They can get them easy. you know, aftermarket parts probably aren't the best solution.
So, um, that's how we got to where we are with International. And >> do we know what happened? What was the failure? So, they think it was either a cracked head or blew a head gasket,
which in the other um in the other little packet alongside you um he states that um where am I? He said the unforeseen
issue um was not caused by lack of maintenance. Um and talking with a couple other people there, there's no way to detect if your head gasket is
going out or a cracked head. Um when before he left with the truck that morning, we checked oil, coolant, um hydraulic fluid, and the power
steering fluid and everything and everything was fine. Got I got out there where he was at when the truck died, checked the oil still was fine. Coolant was low because it blew the hose off and blew coolant everywhere. Um,
and by the time it got from the side of the road to um, International, the oil was full of coolant. So, must have took a little bit for something to cool down enough to leak
through into the oil or something. But, >> yeah, it's kind of unfortunate. It's only got 15,000 miles on it. >> Yeah. How many go ahead? >> How many idle engine hours that thing have? Does it keep track or do you guys keep a log of that? >> I don't even know.
>> Um, you know, usually we don't let them sit outside and idle very often. Um, unless it's, you know, a lot of times in the morning if we're going to haul sand or if we have time before we go out and plow, you know,
they'll sit and idle for 10, 15 minutes to to warm up and get everything moving. But other than that, you know, when we're out plowing and we come back to the shop for lunch or whatever, we bring them inside and shut them off and let them melt off. So,
>> so did you say one of these was a replacement and one is a rebuild? Is that what the difference? >> Yes. So, um it says >> the one that says engine replacement
estimate for 53,8480. And the other one is the the rebuild. Um the only thing that he said with the rebuild is not all parts would be covered under warranty.
It just depends on the parts themselves. And he goes he said that uh like their work is only covered for a year where the other one is two year on majority of the stuff.
There's some external engine components that are a year but he goes majority of everything is a twoyear. >> So the new we get a two-year warranty. The other one is dependent on what part,
>> right? >> Yeah. >> And I think it >> So, just to kind of c recap like some of our maintenance and stuff, um, we don't do oil changes every year in
them. Um, obviously it's a 2014 with 15,000 miles on a 10,000 mi oil. Um, we try to do every other every three years depending on how much we use them. The last couple years we haven't used them much because we haven't had much snow.
So, it it's been about that threeyear mark, but only 2,000 miles. So, >> is that why that when when we're looking at it, there's not a 2025 carriage repair invoice.
>> So, yeah. So 20 25 >> that's either a 23 a 24. >> Yeah. Um I think I >> Or is it just cuz we didn't need to have anything fixed wasn't >> I I think I sent Jennifer and maybe she
missed it. Um so 2025 we had it doed at the truck center. >> Okay. So, the invoice for that um which >> that's in here, but there's no um oil change that's part of that invoice, >> right? It just the DOT inspection.
>> So, is that the recommended maintenance is, you know, like I've always heard three, you know, 3,000 miles or 6 months or something like that in a passenger car. Obviously, this is different. Um, so is that the kind of the recommended
maintenance schedule is? >> Yeah, that's kind of what we've talked with like our with carriage repair and um I even talked with North Central on kind of how we do it and he goes, I would do the same thing. >> Okay. >> Um, you know, people say that oil goes
bad sitting, but it sits in drums for how long before it gets to you anyway type thing. So, it sounds like you guys do a kind of a pre-trip inspection every time. Take it out. >> Yep.
>> Walk us kind of walk us through that maybe quick. >> Yeah. So, for our pre-trip, we do a walk around just to make sure nothing's leaking, you know, make sure a lot of times that's when we find like the hoses on the back
for the sanders are leaking or things like that. Um, do a walk around, make sure nothing's leaking. Um, flip the lights on, check the lights, and then oil, coolant, and
transmission fluid. Um, and that's about the extent of >> Okay. How often do we have to have the DOT inspection? Is that year? >> Every year. Y >> every year. Okay.
Correct me if I'm wrong though. When they do the DOT, they're checking pretty extensively on everything. So if if they notice something, I assume they're telling you we're having to fix it. >> So yeah. So if they notice something on their DOT inspection, it has to be fixed
before they can certify it. So like, and I'll use the Leafac as an example. Last year, um they found a crack, a little crack in, um the auxiliary hydraulic tank holder,
um which was not a big deal, you know, it wasn't really much of anything, but in order for us to get it DOT certified, we had to have that little piece welded.
So, >> so in theory, if there was something wrong with this >> at that point, they would have caught it. And >> yeah, they check over all check over the engine, check over all the air um airlines. I think in here there's an
invoice for um yeah so um I think it's the last invoice on the the packet you know where they had to fix some airlines and things like that.
Um, yeah, they check everything, brakes, springs. Um, I think just last year, well, 2024, we had to put new leaf springs in it. Um,
yeah. >> Yeah. They don't let you leave if there's a leak. >> No. Um >> or or they let you go take it somewhere else to get it fixed, >> right? >> Do you guys have a log of the pre-insspection just to sign off to say,
you know, >> we don't. >> Okay. >> And like for snow events, I'll use it as an example. We usually don't do the pre-trip the day of. We will try and do it like so we knew there was going to be snow
yesterday. So the day before we do every look over everything so that it's just ready to go. Um which technically we don't have to because it's an emergency and
but we still check everything over. Um, and one of the big things to look at, you know, yeah, dump trucks work hard because they're loaded. A lot of times they're, you know, well, they're always regulated
on how much they can hold. Um, going down the road, um, the difference for us during snow events is we can overload them, which gives us better traction, especially with the plow in the front
and everything. So they're loaded heavy. I wouldn't say they're way overloaded. We could load them a lot heavier, but then you're also pushing a lot. You know, with the wing and the plow on it, I mean, if you get 6 in of snow, you're pushing a lot of weight.
So when they do work, they're working hard. Well, I'm glad to hear it's not because of a lack of oversight on our end. >> Um, >> that's reassuring. Not that it makes it any better, but it's reassuring that you guys are doing what we would expect you guys to do on a
>> on a daily or um as needed basis. So, um, where I think Jennifer, you're expecting this question to come from. $54,000 that's unexpected. I mean, we can't have the plow down when you're down to one. Um, and we get
another snowstorm. We're in a world of hurt. Um, and it's a lot of money of a piece of equipment that I I So, I feel like we have to fix it. But where is this going to come from? >> So, um, the the cost for this would have to come out of the street department capital outlay fund. So, we always have
money in there. It's just, you know, you might have a plan to use it for one thing. Um, and we would have to pivot here a little bit and do some re um kind of structuring on timing of replacement for other equipment needs. But, uh, there are funds available that are um,
able to be used for this. So that line item in the budget is um it's in the street department and it's the capital outlays 101-42100-510. And as for timeline, he's thinking roughly from when we give them the green
light, he's hoping to have it done within a week. So, they're not busy busy right now. So, he said they could stick a guy on it just to get it done and out of their shop because it does have the plow and wing on it. So, it's taking up a lot of room.
>> Was this scheduled for replacement soon or not? When was when's that when? >> 2034, I believe. >> So, we're far from that. And I would assume that if we put a new engine on it and keep maintenance that would potentially push it out further then >> we probably could. Um
I mean we take pretty good care of all of the stuff and we're washing them pretty frequently. So, we probably can um just as long as you know everything else on the drivetrain is, you know, >> not supposed to,
>> right? Well, I I think it being that it's 2034 replacement, we're not talking three years down the road to switch out the whole thing. If we get another snowstorm, we have to have both. I mean, having it sit there is not going to be beneficial at all. So, like it or not, I
I I would make a motion to approve the um replacement of the engine entirely, not a rebuild um at that 53,8480 um from North Central International. >> I'll second that motion. >> We got a first and a second. Any more
discussion? >> All in favor? >> I. >> All opposed? All right. Anything else we need to kind of take care of before we That's it. We'll look for a motion to
adjourn then. >> So move. >> All right. Part: 2
To the flag of the United States of America to the standice for all member here. >> Council member White absent. Council Mayor Whittington
>> here. >> Council member Lewis >> here. >> Council member Cyber >> here. >> Perfect. Thank you. Um I'd look for approval of the agenda. >> A motion. >> Got a first. Do we have a second?
>> Second. >> All right. Have a first second. All in favor? >> I. >> All right. and get right into it. Looks like you're up, Andrew. >> So, not in the packet, but um the extras
is the new quotes um for engine replacement. And then sounds like the um the DPF, the exhaust stuff had damage to it
as well when they were doing their tear down and investigation on what happened to the engine. Um, it somehow brought the prices closer together, which I I got these last night
and haven't even looked over them really, but um I think I would still recommend going with the engine replacement just because there's a better warranty. Uh, mayor and city council, just to give
you a little background, too. I don't know if you saw um the uh memo that was attached to the um original estimates that were sent out, but just to give you a little background, um when the public works department was um picking up sand on January 15th, uh the driver of the
plow truck experienced an engine failure um and it uh seized and they couldn't get the engine to turn turn back over. Uh, so affordable towing transport the vehicle to North Central International for inspection. Um, it is an
international engine and I'll let public works director Hartman kind of talk a little bit about why he took it to where he did um other attempts he made to reach out to see if there were other um companies that could work on it.
>> Yeah. So, I called originally I called um Allstate Peterbuilt and talked to a guy that I know there and he's like, "It's an international engine. Take it to international. Don't mess around with,
you know, the other the other guys, so to speak." Um, and he didn't even want to look at it there cuz he's like, "It's all international parts. They can get them easy. you know, aftermarket parts probably aren't the best solution. So,
um, that's how we got to where we are with International. And >> do we know what happened? What was the failure? So, they think it was either a cracked head or blew a head gasket,
which in the other um in the other little packet alongside you um he states that um where am I? He said the unforeseen
issue um was not caused by lack of maintenance. Um and talking with a couple other people there, there's no way to detect if your head gasket is
going out or a cracked head. Um when before he left with the truck that morning, we checked oil, coolant, um hydraulic fluid and the power steering fluid and everything and
everything was fine. Got I got out there where he was at when the truck died, checked the oil still was fine. Coolant was low because it blew the hose off and blew coolant everywhere. Um, and by the time it got from the side of
the road to um, International, the oil was full of coolant. So, must have took a little bit for something to cool down enough to leak through into the oil or something. But,
>> yeah, it's kind of unfortunate. It's only got 15,000 miles on it. >> Yeah. How many? >> Go ahead. >> How many idle engine hours that thing have? Does it keep track or do you guys keep a log of that? >> I don't even know. >> Um,
you know, usually we don't let them sit outside and idle very often. Um, unless it's, you know, a lot of times in the morning if we're going to haul sand or if we have time before we go out and plow, you know, they'll sit and idle for 10, 15 minutes
to to warm up and get everything moving. But other than that, you know, when we're out plowing and we come back to the shop for lunch or whatever, we bring them inside and shut them off and let them melt off. So, >> so did you say one of these was a replacement and one is a rebuild? Is
that what the difference? >> Yes. So, um it says >> the one that says engine replacement estimate for 53,8480.
And the other one is the the rebuild. Um the only thing that he said with the rebuild is not all parts would be covered under warranty. It just depends on the parts themselves.
And he goes he said that uh like their work is only covered for a year where the other one is two year on majority of the stuff.
There's some external engine components that are a year but he goes majority of everything is a twoyear. So the new we get a two-year warranty. The other one is dependent on what part,
>> right? >> Yeah. >> And I think >> so just to kind of c recap like some of our maintenance and stuff. Um we don't do oil changes every year in them. Um obviously it's a 2014 with
15,000 miles on a 10,000 mi oil. Um, we try to do every other every three years depending on how much we use them. The last couple years we haven't used them much because we haven't had much snow. So, it it's been about that threeyear
mark, but only 2,000 miles. So, >> is that why when when we're looking at it, there's not a 2025 carriage repair invoice. >> So, yeah. So 20 25
>> this either a 23 a 24. >> Yeah. Um I think I >> Or is it just cuz we didn't need to have anything fixed wasn't >> I I think I sent Jennifer and maybe she missed it. Um so 2025 we had it doed at
the truck center. >> Okay. So, the invoice for that um which >> that's in here, but there's no um oil change as part of that invoice, >> right? It just the DOT inspection.
>> So, is that the recommended maintenance is, you know, like I've always heard three, you know, 3,000 miles or 6 months or something like that in a passenger car. Obviously, this is different. Um, so is that the kind of the recommended
maintenance schedule is? >> Yeah, that's kind of what we've talked with like our with carriage repair and um I even talked with North Central on kind of how we do it and he goes, I would do the same thing. >> Okay. >> Um, you know, people say that oil goes
bad sitting, but it sits in drums for how long before it gets to you anyway type thing. So, it sounds like you guys do a kind of a pre-trip inspection every time. Yeah. Take it out. >> Yep.
>> Walk us kind of walk us through that maybe quick. >> Yeah. So, for our pre-trip, we do a walk around just to make sure nothing's leaking, you know, make sure a lot of times that's when we find like the hoses on the back
for the sanders are leaking or things like that. Um, do a walk around, make sure nothing's leaking. Um, flip the lights on, check the lights, and then oil, coolant, and
transmission fluid. Um, and that's about the extent of >> Okay. How often do we have to have the DOT inspection? Is that year? >> Every year. Y. >> Every year. Okay.
Correct me if I'm wrong though. When they do the DOT, they're checking pretty extensively on everything. So if if they notice something, I assume they're telling you we're having to fix it. >> So yeah. So if they notice something on their DOT inspection, it has to be fixed
before they can certify it. >> So like, and I'll use the Leafac as an example. Last year, um they found a crack, a little crack in, um the auxiliary hydraulic tank holder,
um which was not a big deal, you know, it wasn't really much of anything, but in order for us to get it DOT certified, we had to have that little piece welded.
So, >> so in theory, if there was something wrong with this >> at that point, they would have caught it. And >> yeah, they check over all check over the engine, check over all the air um airlines. I think in here there's an
invoice for um yeah so um I think it's the last invoice on the the packet you know where they had to fix some airlines and things like that.
Um, yeah, they check everything, brakes, springs. Um, I think just last year, well, 2024, we had to put new leaf springs in it. Um,
yeah. >> Yeah. They don't let you leave if there's a leak. >> No. Um >> or or they let you go take it somewhere else to get it fixed, >> right? >> Do you guys have a log of the pre-insspection just to sign off to say,
you know, >> we don't. >> Okay. >> And like for snow events, I'll use it as an example. We usually don't do the pre-trip the day of. We will try and do it like so we knew there was going to be snow
yesterday. So the day before we do every look over everything so that it's just ready to go. Um which technically we don't have to because it's an emergency and
but we still check everything over. Um, and one of the big things to look at, you know, yeah, dump trucks work hard because they're loaded. A lot of times they're, you know, well, they're always regulated
on how much they can hold. Um, going down the road, um, the difference for us during snow events is we can overload them, which gives us better traction, especially with the plow in the front
and everything. So they're loaded heavy. I wouldn't say they're way overloaded. We could load them a lot heavier, but then you're also pushing a lot. You know, with the wing and the plow on it, I mean, if you get 6 in of snow, you're pushing a lot of weight.
So when they do work, they're working hard. Well, I'm glad to hear it's not because of a lack of oversight on our end. >> Um, >> that's reassuring. Not that it makes it any better, but it's reassuring that you guys are doing what we would expect you guys to do on a
>> on a daily or um as needed basis. So, um, where I think Jennifer, you're expecting this question to come from. $54,000 that's unexpected. I mean, we can't have the plow down. When you're down to one, um, and we get
another snowstorm, we're in a world of hurt. Um, and it's a lot of money of a piece of equipment that I I So, I feel like we have to fix it. But where is this going to come from? >> So, um, the the cost for this would have to come out of the street department capital outlay fund. So, we always have
money in there. It's just, you know, you might have a plan to use it for one thing. Um, and we would have to pivot here a little bit and do some re um kind of structuring on timing of replacement for other equipment needs, but uh there are funds available that are um able to
be used for this. So that line item in the budget is um it's in the street department and it's the capital outlays 101-42100-510. And as for timeline, he's thinking roughly from when we give them the green
light, he's hoping to have it done within a week. So, they're not busy busy right now. So, he said they could stick a guy on it just to get it done and out of their shop because it does have the plow and wing on it. So, it's taking up a lot of room.
>> Was this scheduled for replacement soon or not? When was when's that when? >> 2034, I believe. >> So, we're far from that. And I would assume that if we put a new engine on it and keep maintenance that would potentially push it out further then >> we probably could. Um
I mean we take pretty good care of all of the stuff and we're washing them pretty frequently. So we probably can um just as long as you know everything else on the drivetrain is you know
>> not supposed to, right? Well, I I think it being that it's 2034 replacement, we're not talking three years down the road to switch out the whole thing. If we get another snowstorm, we have to have both. I mean, having it sit there is not going to be beneficial at all. So, like it or not, I
I I would make a motion to approve the um replacement of the engine entirely, not a rebuild um at that 53,8480 um from North Central International. >> I'll second that motion. >> We got a first and a second. Any more
discussion? All in favor? >> I. >> All opposed? All right. Anything else we need to kind of take care of before we That's it. We'll look for a motion to
adjourn then. >> So move. >> All right.