Mr. Steinberg >> here. >> Mrs. Rooric >> here. >> Mr. White >> here. >> Mr. Lewis. Mayor Whittington >> here. All right. So, is there anyone here to speak
for open public comments that's not on the current agenda? Everybody's on. Perfect. Um, any changes from the council for the agenda? I think we have one change.
>> Uh, yes, mayor and city council, we do have an amended agenda. Just call out the different items that are different from the one you received last Thursday. Um we have the addition of the um annual audit presentation and then we also have um two items under new business. We've
got pay request number three for the street project and then tree removal co quotes and that's for the pedestrian connectivity improvements project. And I apologize there's a typo on the agenda I see. But um that's all I've got. Thanks. >> All right. That's the only changes. I'd
look for a motion to approve the agenda. >> Motion. >> Second. >> First and second. All in favor? I >> perfect so last meeting's minutes. Any changes? If not, I'd look for approve approval of
the minutes. >> Motion. >> First and second. All in favor? >> I. >> All opposed. Right. Consent agenda. Would anybody like to pull out anything out or highlight anything from the consent
agenda? I look for a motion then to approve the consent agenda. >> Motion first. >> Second. >> We have a first and second. All in favor? >> I. >> All opposed.
>> Presentations. Chief Good evening, mayor and council. Um Spencer Kola, city like fire chief. Items on the agenda tonight. Um first one I believe is the uh bid for the parking lot improvements. Um this would
be for the north side of the station. Um so everything basically along uh parkway. Um the stuff on the west side uh we'll get into that, but that's on a different quote. Um, so what this would be, um, is to basically cut everything out of there while they're doing the
road work or construction project in town, um, and then repave that. It would also be a new apron, um, in the north door that um, places out on Parkway where the rescue um, heads out. So um, that is through Dirt Merchant. Um, bid
for that is $21,400. Um, we do have money in the fire department budget to cover this. So, just asking for your guys's approval for that today. >> Do this one at a time, I guess. So, perfect. Any questions for the chief?
>> I have one. Spencer, have you check Have you seen your email? An email came in today and I just uh got to it. You Okay, you'll cover that later. >> Yes, I was going to I mean, we can talk about that right now actually. So, um the parking lot or driveway aprons on the west side of the building. Um, so that
would be on plane view. Um, what they did is they removed a portion of that already, but they left the aprons in front of the doors and the walk-in doors. Um, we did get an updated bid from Dirt Merchant today to do that. Um,
I think if we are with them pouring concrete on that side of the building, I think it would be who of us to replace those aprons so it's all tied in as one versus down the road having those fail and having >> stuff. Correct. So, um that one Jennifer, do you have
>> Yeah. So, that's an additional u additional $5,715. So, I'm not sure we don't have that in our budget. So, I don't know if that's something we could pull from somewhere else out of the general fund. >> Uh could be pulled from capital outlay when the fire department. We could
rework that later on. Okay. But I agree and after consulting with public works director Hartman Hartman we talked it would be nice just to have that all redon >> makes sense to have a continuous slab as opposed to two >> correct >> one aging and one new
>> right especially with them right there doing the project right now whether depending they said if we would give them approval they'd like to start probably next week on that >> any other questions >> and on that west side. I think they're planning on doing concrete all the way
from the building to the curb. So, I think it would look kind of goofy if you didn't take those few hunks out. And >> yeah, then they can regrade it and make sure the slope everything's working fine. >> I assume with being shut down
essentially on your west side, they would wait to do the north side then until the west side's open or how does that are they going to have you like essentially fully shut down? >> No, they'll wait. Uh, so what they want to do is they want to do everything on the west side right now while they're there and the north side will be at some point yet this summer during the
project. Yep. >> And the north side will be just uh black top with the exception of the apron in front of the door. >> Any other questions about this? >> All right. I'd look for a motion to approve the the two amounts of the what
was the 214 and the 5715. Right. >> Correct. >> Okay. >> So, what's the 57 versus what you had up? >> You had the 7900. What was that one? >> Um, so there's an email. Let's see if I can pull it up here.
Make it so it's bigger. Uh, it's just an email from Brian. Sir, I apologize. You won't be able to read up there, but he says, um, I estimate this amount of payment replacement at 1,885 using the contract prices. So, they are essentially asking for an additional 5,715
to complete this for the city. >> Is that does that help? It's a little confusing, but >> Right. >> Um, and then he just goes on to say, "DMI would likely be uh looking to start prepping this next week if weather cooperates and they can um get a response from the city." We just got
this today. >> I'll make a motion to approve. >> I'll second and second. Any other questions? All in favor? >> I. >> All opposed. All right. >> Next one.
>> Uh, next I think we have the gear washer. Correct. >> Yep. Washer and gear washer grant. >> All right. So, um, we received a grant from, uh, the Minnesota State Fire Chiefs Association for a gear washer,
um, an extra an extractor program that they had going on. Um, so what that looks like, um, for that extractor, the one we currently have is not actually an extractor. It's just a washing machine that was used for like linens and stuff like that in a um, corporate setting.
Um, which that we've had for quite a while since I've been on. Um, so we did receive this grant um for the gear extractor. Um, that is going to be for $5,297.60. So, um, that we can get going really at at whatever point in time. Um, the
paperwork's all been submitted, so we will get reimbursed um through the state for that one. >> So, the grant covers the entire cost, >> correct? Yep. seems to be easier than the last one. Nothing for approval but for the purchase.
>> I'll make a motion to approve. >> I'll second. >> We have a first and second. Any other discussion? >> All in favor? >> All opposed. >> All right. >> All right. Then the next one. Um, so I'm
gonna hand these out to you guys here real quick. So, what I handed out in front of you, um, is for a Solo Rescue SCBA decon washer. Um, so along the same lines of the gear extractor, this would be used for our SCBA air packs. Helmets can go
in here, gloves can go in here. Um and just a you know wide variety of different things that we don't have a current way to wash that stuff right now. Um it all gets done by hand. Um so along the lines of firefighter um health and and wellness um I do think it is
imperative that you know we do make this purchase. Um this is also in the budget for this year. Um the current pricing that you see um is pricing that we were able to lock in um for $319.92.
Um in today's if we were to basically order one of these today without having this locked in pricing it's about 42,000 and that does include installation. >> You have a spot for us? Um, it's going to be tight, but what the plan is in the
South Bay where the current washer and dryer is, um, we're to take that workbench cabinet out of the corners there. It's just become a dumping ground basically. Um, and then we'll set up the new extractor and then this, uh, decon solo washer there.
>> So, basically, you do one set, one kit at a time. >> Correct. And >> I think I've read that it does extraction of like diesel and all kinds of other chemicals. Is that the difference? Yeah. >> Is there a maintenance to the
>> um No, there is not. They do offer filters for it. They recommend not doing the filters just because of all of the contaminants that you pull out of the the gear. It just plugs filters. So, pretty maintenancefree. I'm not sure, Andrew, you guys have one or no.
Any other questions? >> How what's the replacement on it? I mean, I see a 2-year warranty, but what's the estimated life for it? How often would you replace it? >> I would That's a good question. You know, I would say um it's probably have
a pretty long lifespan, honestly. I mean, I I would think definitely that that 20 year mark for sure would last that long. >> Do we think it's going to help with the gear, the longevity of the gear, too? >> Yes. >> Any other questions?
>> I look for a motion to approve the pressure washer. >> I'll make a motion. >> First, do we have a second? Second first and second. Any other questions? All in favor?
>> All opposed? >> All right. >> I think that's it. >> One more. >> Oh, one more. >> Pressure washer. >> Oh, the pressure washer. Yeah. >> So, last order of business for me for the night. Uh, pressure washer. Um, we
did also get a couple quotes which you guys should see for um two different pressure washers. um one through Scarpool and one through express pressure washers. Very similar models. Um the one through Scarpool for uh it'
be the 12-416EL. Um while we are in the process of adding the gear extractor SCBA um so with decon washer, our current pressure washer that we have is um also outdated. It doesn't
heat as well. So, while we're redoing the how things are organized at the station with the washers, uh we figured it'd be a good time to just incorporate the pressure washer in as well. Um we did budget for this last year as well, so that would be included in the budget.
>> Any other questions, chief? Look for a motion to approve the pressure washer. I'll motion first. Do we have a second? >> I'll second. >> First and second. >> Any other questions?
All in favor? >> I. >> All opposed. >> Thank you guys very much. >> Thank you. It's going to be very clean over there. >> Yes. >> All right. Now, I think we're up to Chad,
>> uh, >> mayor and city council, we've got Chad Gooz, Gooz, I said that Goozy >> Goozy, sorry. He's a senior associate with ABDO and he's going to present the um presentation of the city's annual audit this evening.
Good evening, Mayor Council members. My name is Duzy and I'm a senior associate from Echo that helped complete the city of Eagle 2025. The purpose of this presentation is to go through those audit results as well as as well as touch on some key
financial information from the year. Next slide please. Uh so to start our responsibilities as auditors is to give an opinion on the financial statements and for the year 2025 will be given unmodified or a clean opinion. Basically nothing came to our attention
that indicated the financial statements were materially misdated in accordance with generally accepted accounting principles. Another part of our audit is we are also required to do some testing and issue a reporting legal compliance and that's
required by the office of the state auditor things like contracting new test public indebtedness claims and dispersments and with that we noted no instances of compliance there as well other audit results fiscal year 2025
findings uh your first finding there is for limited segregation of duties this is just due to the small staff size and is very common for cities similar sites. It's essentially saying that duties are not separated enough to mitigate some of
the risk associated with government. Uh this also means that it's even more important to have good council oversight of the financials. The second finding is for preparation of financial statements. Uh this is just saying that we prepare the large report
for you guys. Um Jennifer and Carrie help review it with us and it's also very common for size. The last one there is for material audit adjustments. Uh during our audit we noted that
some balances relating to accounts receivable weren't properly reflected. So we prepared the necessary journal entries and sent it over to Jennifer and Carrie to folks. Um auditor recommendations. Uh we
recommend that the city increase the increase the capital asset threshold. Uh the city's current policy is set at $1,000 and we recommend them increasing it to 10,000. Um this will be beneficial as have to spend time making those
adjustments for those more insificant items and it will also be more in line with what we are seeing at other cities. Uh the other recommendation we have is to set up a capital project fund. Um this will allow the city to better
separate out capital outlay needs away from the general fund. uh and it will help tracking purposes and you can also levy specifically for outlay instead of having it part of your operating levy. Um we have discussed these two with
Jennifer and Carrie and are available to help with the specifics when we get there getting into the graphs. This one shows the city's unassigned funds as a percentage of next year's budgeted expenditures. It's the city's policy to maintain
50% and as you can as you can see the city has achieved that over the past five years. Uh and in 2025 with almost 60%. Uh the increase in budgeted expenditures you see in 2026 I believe that mostly relates to capital outlay which kind of refers back to the
next separate tracking purposes. Here we're comparing the general fund budget to actual results. The budget being the lefth hand column, actual months in the middle, and the variance on that right hand side. Um, your revenues came in over budget. This is going to mostly be
due to refuse collections increasing more than expected um due to housing grow housing growth and some uh reimbursement requests that the city received that were not originally anticipated. expenditures came under budget by 350,000
few reasons few reasons for this variance personnel cost going to plan and zod and capital out expenditures were under budget there overall a general fund increase of 382,000 this next slide compares revenue coming
from compares to previous Uh the biggest change you can see relates to taxes. An increase of 200,000 from 204 to 2025. Um increasing costs and decreasing population factors there. Your other types are going to be very
consistent over the past couple years. Uh this next slide details your department split for your expenditures. general government decrease is going to somewhat excuse me the general fund decrease is going to partly
relate to planning and zoning that I mentioned earlier and I believe 2023 and 2024 numbers include sanitation expenses that we classify in 202 is going to be part of that you see for the general government.
Uh this is going to take a look at your special revenue funds. Special revenue funds have either a restricted or committed revenue source. Limited activity in 2025. The EDA and the revolving fund are mostly going to be funded by property taxes and
investment earnings. small cities revenue is going to come from the state uh and your tax increments are going to be from tax as well. get revenue in and there's a large percentage of your revenue that's going to be paid out to developers that
uh capital project funds uh 2026 street reconstruction and the pedestrian connectivity have a deficit at the end of the year but we'll be receiving funds um from bonds that were issued in 2026 and I believe also funding from the federal government
for the pedestrian connectivity improvements. Uh the county street highway project was closed in 2025. Uh it was close to the corresponding debt service fun. So that's why there and then here's a snapshot of what your
debt service funds out to the issuance and what the principal and interest payments will look like over the month. Um, also to note that this does not include your 2026 B that was issued month or two ago.
Um, next is we're going to take a look at your utility funds. Uh, these take a look at cash balances as well as operating cash and operating cash receipts compared to operated cash dispersements. Um what we like to see is a steady or an increasing cash balance
and operating operating receipts covering those operating dispersments. Here is the water fund. Um from 254 to 25 increases in receipts and dispersements. Um the increase to debt service payments is going to relate to
us reclassifying a PFA note that was issued a couple years ago. There was originally government shown here. Um cash is still above that target balance. Your decrease in overall cash balances
from 24 to 255 is going to relate to um costs associated with the water treatment. Next is your sewer fund. Um out dispers increase a lot of it relate to payments to employees
and you're still above that targeted Next, we're going to take a look at some key performance indicators. Um, we compared your city's tax rate to previous years and other small cities in the state. Um, a class 4 city means a population under 10,000.
Um, and we also compared to other cities in Louis County. As you can see, the city of Eagle Lake is favorable to other similar size cities in the state and similar counties, similar cities in the county. Um, but there was a slight increase in
from last year. The tax rate mix is going to give a bit more detail on what the residents in Eagle Lake are paying are paying the city as well as other jurisdictions. It's just important to be aware of that and work with other tax and
jurisdictions to get a better image of how rates affect citizens. Next is debt per capita uh maintain and compares pretty favorable to other cities. Uh that as a percentage of current expenditures it's just another way of looking at things. Um what I will
say there is different cities different needs. That one could potentially be skewed if a larger city has a bigger percentage of current expenditures next year. Uh this is the rest of the team. If there's any questions, I can try to
field them now or something comes up later, you can get any of our contact information from Jennifer. Any questions for Chad? >> If there's no questions, I'd like to make a comment. I really um from staff's
perspective, we've enjoyed working with ABDO. I feel like they have been very attentive to our questions and sat down with us and I'm I'm really looking forward to some of the recommendations they have on things we can do better. Um, one thing I want to call out here that Chad reviewed was the um I'm going
to go back to that slide here in a second. The capital project fund. This is uh something that'll be I think uh very much appreciated by the council. with our previous auditing firm, we weren't able to separate that out. But this way,
we can um be able to not have to say our budget would be balanced, but for our capital outlay, so we can actually have a separate line item. Um it just even though the budget was balanced and we already had set aside money for capital outlay, but to spend it, it always we had to go through an extra step. So, I'm looking forward to that. So, we're going
to work together on that. Um and then um some of the other things that Chad mentioned. So, we appreciate them working with us and it's been a good experience this uh this is our first year with them um after we switched auditors and it's it's gone well.
A question about the that the capital project stuff. Will we be able like the you know the street project is a big project right? So would we be able to track and at the end of the project be able to say we're on budget over budget those kind of things because right now
we really can't do that right without a huge effort. separate out projects department. >> It's a lot of the funding sources are all different, right? So you get grants, you get, you know, different monies and
it would be nice to see them all come together and >> see what happens. So >> So the good news is we passed. >> Okay. >> All right. Perfect. >> Um, one other thing mayor and city council when we were talking with Chad
and Tom um, Olinger about was perhaps if it'd be possible to have them come to a budget work session and then we could kind of talk about some of these changes that from staff perspective we would like to implement, but in the past we haven't been able to get worked out with um, previous auditors. So, um, we're going to try to coordinate that and see
if that we can make that possible and, um, just try to continue improving our operations, being, you know, as transparent, efficient as possible. So, we'll keep you guys posted on that. >> Do we need to approve the or just thank him for all of his work?
>> Thanks, >> All right, new business. blending commission recommendation for variance. >> Mayor and city council. I'm just going to close that out. Get my um get that pulled back up. So, just bear with me one moment here.
Oops. What' you say here? It doesn't work with a numbering system on here. Okay, here we go. Just going to get this up here. Okay. All right. Um so um
the applicant at 300 Concreta Trail has requested a variance uh from the Eagle Lake zoning ordinance to allow placement of a non-footing accessory structure or shed approximately two two to three feet from their rear property line um compared to the required 5-ft setback in
code. The proposed shed would be installed on a gravel base in their rear yard. Um the applicant states that the rear portion of the property contains natural topography and drainage patterns that limit suitable locations for placement of the shed. Um lo locating the structure in full
compliance with what our code requires would interfere with drainage, reduce usable yard area, and then also um create uh maintenance concerns. A public hearing was held uh before the planning commission. We provided notice of the hearing um in accordance with our
requirements and code by mailing notice to uh property owners within 350 ft. We published in the newspaper and also posted at city hall. Uh we did receive an email of support from a property that was directly adjacent to the subject property uh received in advance of the
public hearing supporting the um variance application. So, following the public hearing discussion, the planning commission uh voted to recommend approval of the requested variance and send a recommendation to city council. And I'll just read the planning commission's findings. Um the planning
commission found that practical difficulties exist due the property's topography and drainage patterns. The circumstances are unique to the property were not created by the property owner. The variance allows a reasonable residential use commonly enjoyed by other uh property owners. The request
will not alter the essential character of the neighborhood. Subject to conditions, the variance will not be material materially detrimental to surrounding properties or the public health, safety, or welfare. And finally, the requested relief represents the minimum variance necessary to
accommodate the proposed accessory structure. The commission also acknowledged that the proposed shed location is within or partially within an existing utility easement. Um they pointed out that approval of the variance does not modify or eliminate uh utility easement rates,
which basically just means that if a utility company were to come in and you know they have an easement there, they would have to move the the shed and it's um going to be on a gravel base so it will be movable and not a permanent um structure. Um and then I'll just go on. The
planning commission recommends approval subject to the the conditions that um are listed below. Um the variant shall apply only to the accessory structure substantially consistent with application materials submitted by the applicant. The shed
shall be installed on on a movable gravel base and shall not be constructed upon a permanent foundation. And that's also because it's in that utility easement area so it can be moved if necessary. The shed would be anchored in accordance with um you know any applicable building code requirements
for the shed size. Approval approval of the variance uh would not extinguish, impair or otherwise modify any utilility easement rights. Uh the property shall be responsible for relocating or moving the shed at their expense um if requested by the city or utility
provider. And um what goes along with that is that neither the city or any utility provider would be responsible for any damage to the shed um resulting from lawful access in the utility easement area. And then finally, any required permits would have
to be in obtained prior to installation of the shed. Um so with that, the council has the planning commission's recommendation and then your action this evening is to um you know approve or deny the variance um as recommended to you by the planning commission with
those conditions. And then I can scroll through the other information that was in the packet. I have a copy of the planning commission minutes and then also um there should be a picture of the shed in here too. If I'll scroll down, there's a picture of
the property. It's very hard to show the topography in the obviously in the picture. Um doesn't do it justice, but um scroll down here and you'll see a picture of the shed. I can
there. So with that, if there's any questions, I'll do my best to answer. We also have the applicants in the audience this evening, too, if you have any questions for them. Thank you. You guys are really quiet today. >> Seems like if the neighbor doesn't care
and I don't see any issues with it being movable if it needs to be, I don't see any issues with it. >> Are you moving to approve the variance? >> I am going to move to approve the variance from required five to two to three. >> First and a second. Any other questions?
>> All in favor? I >> right. Park board recommendation. >> Great. >> Scroll down to the next part. Thank you guys for your patience through the process. And I just wanted to note too, they were very organized and thorough in their application and that really makes a world of difference for staff and the
planning commission to process that. So, thank you guys. We appreciate completed thorough applications. We don't always see that. So, when we do get that, it's it's appreciated. All right. Mayor and city council. Next item, as you mentioned, was the parkboard recommendation for Frasark. Um some playground swings. Uh
at the May meeting, the park board recommended replacement of the playground equipment at Freys Park. Um as you remember, you guys approved the playground replacement project at the June 1st meeting. Um during discussion of the playground design, the park board initially expressed interest in possibly
leaving the existing swing set. Um but then after working with staff and uh council reps and the um uh vendor, we were looking at the layout and it was determined that replacing the swings as part of the current project would probably be the best um the best uh move
forward and get it done now at the same time um to be more cost effective than doing it uh peace meal. So, the parkboard recommends that the city uh council authorize the purchase and installation of a new swing set at Freys Park um to be installed with a a new
playground equipment. And the cost for that is with installation would be um $9,299. And we'd pay for that out of park capital outlay funds. I'll scroll through see if I can get some pictures including the package just the pricing
and then yeah, just the pictures just your standard uh swings. We got some swings for the little ones and then just regular swings. And it sounds like from public works director Hartman that the existing swing set is not really able to be moved or salvageable. Just take it
down. Um so with that, uh that's the parkboard recommendation. If there's no questions, uh we need a motion to approve. >> I'll make the motion to approve the new swing set. >> We have a first. We have a second.
>> I'll second that. First and second. Any other discussion? >> Can I just Can we confirm that it's Is it blue or is it What is the green in here on the quote? >> Is the green the swing colors or the post colors? Because the picture shows blue.
>> Which are you talking about? >> It would be page. >> Okay. It says single post swing. The bay is green. >> So it looks like the bay is green and I don't >> So is it like the post and stuff? And can that be blue like the picture?
instead of green because we got blue equipment, right? >> Mhm. >> Okay. >> So, what matches the equipment? >> I'll second his amended opinion. >> That's all I had. I just want it to match.
>> First and second. All in favor? >> I I opposed. >> All right. Number three. >> Can I ask a question? Mar City Company. Exactly. If for some reason they don't have blue, would you guys >> still want to go ahead if it's just
green? I mean, >> or if there's like a neutral color like a silver or something along those lines. Okay. >> From the same vendor, isn't it? >> Yeah. >> If it's from the same vendor, they probably powder coat the same >> probably. I just want to double check so we don't have to wait another month. So,
Nope. That sounds good. Thank you. All right. Um, first on here I have uh pump service agreement um through Midwest Pump Works, formerly Minnesota Pump Works. Um, they just got
bought out a couple months ago. So, um, we've done all of our annual maintenance with them for the past 10 years from what I can see. Um, have a very good working relationship with
them. So, I would recommend that we go with the three I think it was a three-year um a three-year option to for the maintenance agreement. >> Andrew, what is the pump for again? Did
you say it? >> So, this is for all the lift stations. >> All the lift station. Right now, you got 16 $1,600 and change for per inspection. Is that per pump inspection or is that per >> per lift station?
>> Per lift station. How many lift station we have? We have >> four of them. >> Four. Is that a yearly inspection or is that >> Y? >> And then periodically um I think every other year they change
the oil on them and do you know all the preventative maintenance. >> So this doesn't include the preventive maintenance. This is just the inspection cost. Um I'm not exactly >> under the terms. It says that additional
repairs will be an additional charge, >> right? >> Well, the repairs will be additional charge for sure, but they change oils and all that stuff. >> Okay. >> Right in highlighted section should stand out.
>> Ken and three your terms. Any more questions about the >> I'll make a motion. >> I'll second. >> That's what I was heading for, Garrett. >> Okay. I was like, what? We have a first and second. All in favor?
>> I >> I oppose. Street repair. >> All right. So, next in the packet, I obtained three bids. Um, finally got three bids this year for black topping.
Um, Neielson came in with the lowest bid. Um, and part part of the bid includes doing around the um that little roundabout garden that we have down at
the park. That's why it's split up. Um, so and then they'll incorporate this when they come back into town to do the last part of black topping for the project. So, it'll be a while yet before it gets
done, but >> So, can I say that again? So, they're the ones doing the the street projects, >> correct? >> Asphalt. >> Yes, sir. >> They'll come when they're done with the because the wear layer comes next year,
right? >> So, not um they'll when they come to do like the sewer in front of the school and stuff. >> Okay. Um >> then they'll do this in conjunction with that. >> Perfect.
>> Try not to have every street in the town torn up at the same time. Questions or concerns? for a motion to approve that >> black top bids. >> I'll make a motion to approve uh Neielen black topping.
>> I'll second that. >> First and second. Any other questions? All in favor? >> I. >> All opposed. >> We have more best purchase. >> You're up again.
>> Yeah. So, three years ago now, we leased the um one Bobcat mower that we have currently. Um that lease has come up. Buy out on the lease is $3,468.90.
Um, I am requesting that we buy out the mower for that price. And then you will also see in the packet that there is a quote for a new mower. Um, with buying out that leased mower,
we actually get a little bit better bang for our buck. They'll give us Oh, okay. So, they're going to give us $7,000 in trade in on that mower after we buy it out. So, we we'll gain
a little over $3,000 from that. So, >> say that again. So, we would buy it and then return it. >> Yes. So, we'll buy out the lease for $3,400 >> or whatever it was,
>> and then we will trade it in for7,000. The trade in value of it is more than the buyout. >> Okay. >> Um so then we would like to um continue with the
um Bobcat mowers. Um it's nice to have everything. So the guys can jump back and forth between mowers and there's absolutely zero difference other than deck size. Um and after trade in
that's $9,094. >> Is there a reason why we can't just keep it at the buyout and it needs to be traded in? >> Well, so they have a three-year warranty. So, if we can keep them in, you know, the warranty aspect of it,
then we're not paying for any repairs, um, which they've all been minor, but, you know, it all adds up. >> Is there anything wrong with the current mower? We just want to keep it within warranties. Is that why we're getting rid of it?
>> Yeah. So we um over the last few years we readjusted our capital outlay for parks to replace the zero turns every three years. Um I they get quite a bit I can't think of exactly how many hours
are on it but it's upward of close to a thousand hours you know in three years that we put on them. So, we're buying to do it outright or we going back into a lease >> buying it outright.
>> So, at a $5,400 difference over the course of the three years, if we weren't in warranty, we would have spent over 5,400 in maintenance parts. I I just I think that's where I'm struggling a little bit is at just under 4,000 verse 9,000. If
there's nothing wrong with what it is, do we need to jump back into another service agreement for three years when it's triple the cost to start a new lease? >> Yeah. So, it wouldn't be a lease. It' be just a buy out. So, we'd buy them buy
the new mower outright and not lease it anymore. >> Okay. Um, >> these mowers are pretty quality mowers, right? I feel like we should get some more mileage out of what we currently have. Unless you think that, I mean,
we're using them hard and, you know, in the summer all day long, you know, a thousand hours on a gas riding mower is quite a bit. >> What? We have two riding We have two mowers that are one and a half that are
going right now, right? >> So, we have >> Well, sorry, let me have one full-time person on a mower and then a part-time person on. So, that's where the one and a half comes in. Sorry. >> Correct. >> Sometimes it work, sometimes it doesn't. >> Yeah. So, he's I mean, our part-timer is putting in, you know, close to 30 hours
a week mowing. >> So, it's one that's three years old. Is the other one older or newer? >> Newer. Yeah. So, we we talked about it back when we um got into the lease on this and starting to switch
to a three-year rotation. Um instead of I think they were five, but then we were having, you know, towards the four or five year mark, we were having issues and you know, that's why we had to emergency lease this one, so to speak.
So with this we have three moores right? No. >> Yes. Three. We two zero turns and then we have the John Deere front deck and that gets probably 10 hours a week on it as well.
>> The front deck does. >> Yep. >> What's the current What's the deck size on it currently? >> Which one? >> The one that we would be trading in. The one we buy and then trade >> 61 I believe.
>> Yeah. >> Well, 72 in. >> Is there other mower companies out there that give us better warranties? No, they're all two to three year warranty. >> I think that's the only struggle I'm having is
not much has happened yet at four. We get a great trade in on it though, but we're paying triple or, you know, double of what it would be if we just kept it and saw what it did in a year or two, you know. I I don't know. I mean, it's
>> Well, yeah. It's kind of like insurance, right? So, you have it, but you hope you don't use it, >> right? >> Do they offer like an additional warranty at all for these? >> No. >> Well, the problem is, you know, we keep it for the next two, three years, the
value goes significantly lower, you know, so Either it's one of those deals where you pay now or pay later. >> Yeah. Because in two years, if we got five years out of it, we'd be starting back over at >> zero basically. >> Zero versus >> trade in would be >> trade in
>> very low, >> probably less than a grand. >> And that's if it's, you know, like the last mower that we had was basically not running when we traded it in or sold it. you know, we didn't get much of anything for it. You know, if we run into the
same issue here, well, then we're, you know, at if we give it two years, we're probably looking at 19,000 for a new mower. You know, supposed to give us two more that are exactly the same. spare parts you're getting can be used universally between
the two and all that stuff then >> yeah the only difference is deck size which um we have you know for this one we have a spare belt so we would obviously not bring that in with the trade in and then it would work on this new mower um
otherwise all the parts are at Bobcat because everything is covered under warranty >> which we've used a few times times clutch went out. Um various just working parts that can go
bad. >> Well, we've all seen what happens when we go down to one mower in a summer. Doesn't >> it's a necessary evil unfortunately. >> Yeah, I think that was a good point that
you know we this is probably the highest trade in value >> ever. Um so and it's just going to drop significantly next year probably at least have and then we're out of warranty and
things happen. I >> think as much as I would like to keep it at that I think we're going to pay for it later if we don't make the trade in and get that value. So I'd make a motion to make this happen and do the buyout and then trade it in for the
7,000. Do we have a first? Do we have a second? >> I'll second. >> Who do you want, Carrie? >> It's yours. >> Any other discussion?
>> All in favor? >> I. >> All opposed. >> All right. So, number six. >> All right. Uh, mayor and city council, we've got pay request number three for the uh, 2026 street utility project. Uh, the contractor's application for that
payment uh, came in at $669,79564. Uh, the pay request was reviewed by Brian Sarf, engineer with Bolton, Inc. He has confirmed that the work completed um, to date uh, is accurate and he recommends approval of the payment as submitted. With that, we just need a
motion to approve uh that contractor's pay application for payment number three. >> I'll make that motion. >> I'll second. >> First and second. Any other questions? Are we on track? >> It's getting close on track. >> Yeah, we we've been really lucky. It's
gone very smoothly so far. >> Cruising there till >> just recently. >> Yeah. Dang it. >> He's having a a kid at least by Wednesday. Um, so they'll be transitioning into a different foreman,
so it might slow down a little bit before it picks back up again. But >> but the other foreman was on site. They he just found out that he's going to get thrown into this today. So he was on site today and he'll be here tomorrow just kind of going through everything
>> transition >> until Right. We have first and second. Any other discussion? >> All in favor? >> I. >> All opposed. >> Um tree. >> All right. Last item under new business
here. you've got tree removal quoted connectivity improvements project. So as part of that project uh we had to obtain quotes for tree mo tree removal services um necessary to prepare the project area for construction. Um quotes were
received and reviewed by uh Brian Sarf uh with Balden Mink Construction and Tree Service LLC of Lassour Minnesota submitted the lowest responsive quote in the amount of $11,484. Uh Brian noted that this quote is approximately 8% lower than the next
lowest bid received. Um as a result, Bolamink uh after reviewing the submitted quotes recommends awarding the tree removal contract to construction tree service LLC based on their competitive pricing and responsiveness to the project requirements. Uh the cost for this work
will be paid for the pedestrian connectivity project budget. Um, and it sounds like the anticipated completion date for tree removal work would be August 15, 2026. Um, so with that, we just would need a motion um to award the tree removal
contract for um the pedestrian connectivity project. >> I'll make that motion. >> I'll second. >> First second. Any other questions? >> All in favor? >> I All opposed.
All right, city administrators reports. >> All right. Uh, included with your packet are the year-to-ate revenue and expenditure reports. Uh, just let me know if any questions with that. Uh, next item is state demographers population household estimates. Uh we
received our most recent population household estimates um that are available and let's see up in the packet and showing that um uh as of April 1st, 2025,
uh Eagle Lakes population estimate is now 3,378. So we're trending upward. Um and our household estimate is 1,282. So thankfully we're a growing community and um you know we see our numbers
increasing rather than decreasing. So that's good news. Um next item, information technology IT update. Uh we recently went through a standard IT audit. Um and that's where our auditors go through and they look at all of our
cityissued devices. Um, and they found one device that looked like it had some unauthorized remote monitoring software just because of the the environment that we're in with uh so much of this stuff going on. Um, our IT provider just recommended that I report it to our
insurance company. Um, that was a a good call because I did report it and then our insurance said, you know, we'll get you in touch with a an at u a law firm that deals with these sorts of things. Um, cyber um uh events
and then we are now working through um a forensics analysis. um it's it's quite costly, but the good news is we have insurance and so um you know the it's look the estimate was about 20,000 um give or take because there's been a lot
of time by CTS and they're also going to um be billing us for the extra work that's involved but less our deductible is just $500 um you know that should be all that the city has to pay but the reason it seems like a lot of work um to go into this but we want to make sure that you know we get to the bottom of
what happened and um uh and there's certain requirements where cities have to report when these sorts of instances occur. But the good news is it does not appear that any um you know sensitive information by the city was um accessed because of the
device um who was assigned to does not have access to the same information we have at city hall. So um it's very limited and um like I said we're working through with all that and we'll have a report to present later on. So, I guess along those lines, the next thing I
wanted to talk about with the council is um the uh we went through one of our meetings with it that we go through every year. One of the things they talked about was if council doesn't feel that they um necessarily would like to
have a citysued device, um you're certainly able to turn that in. We can re uh cycle that and use it for other city needs and we can make um copies of packets. So that's something to think about. You don't have to make a decision right now, but something if you're like,
"Oh, this is kind of hard to have two devices. You know, I'd rather just use my own." Totally fine. There's some different avenues that we'll work through with the IT people just to try to make sure we keep uh private or the city data from separate from any other data. There's some different things
which the mayor who's an IT expert, he can better explain than I'm doing. But um it it's just getting very complicated um to put it simply I guess with it stuff and things are just changing quick in that world. Um so I'll give you guys
any updates as they come along but I just wanted to bring that to your attention as you see those invoices come in um with that forensics analysis. On the next item uh we're getting to that time where we need to look at having a budget work session. I just looked at the calendar to see when we had an open
Monday without any other city meetings and wondering if you guys could look at your schedules and let me know if Monday, August 10th at 6 might work for you. If it doesn't, we'll find something else. Um, but that's an open date right now. I still need to get um budget
instructions out to the department heads and give them time to get things put together. And then the other thing we're trying to do differently this year in addition to some of the changes we're making um working with the auditors and some of the budget stuff is also to have the finance committee meet with department heads before we get to our
first budget work session to try to make things more efficient if you will. So I don't know if you guys uh want to just let me know tomorrow if that date works and then I can let the auditors know and go from there. Um, and then the next one, while I was out of the office
last week, I did get an email from a resident, um, with a concern about electric bicycle ebikes. Um, and I know you guys are all familiar with the handout that the sheriff's office put together, which was wonderful, and it was just really informative, um, very
helpful. And it's not just an issue that's in Eagle Lake, but it's, um, it's one that, uh, it's just rapidly getting worse. And um the resident reached out, you know, appreciating the nice handout by the sheriff's office, but wondering
if the city would want to look at our local ordinances and be more restrictive. I have not had a chance to reach out to the city attorney because I would like to consult obviously with the city attorney to see um if he thinks it warrants further exploration. But I guess the first thing that comes
to mind that's going to be an issue is going to be who's going to if we if the city council would want to make it more restrictive our ordinance as far as who can ride where these things are ridden on sidewalks, trails, who's going to be enforcing it. That's going to be our next challenge. It's going be very hard
for law enforcement to um you know catch everybody that's doing doing something they're not supposed to be doing as if if the council says you're not allowed to ride an ebike here, you know, put put more restrictions on than what's in state statute. So, I just said that I
would pass this along to the council. If council directs staff to take it further, um you know, I can talk to the city attorney and bring back something for the next the next meeting. But um it is a concern. I I'll just share a a personal story. My daughter uh two weeks
ago was biking with her friends on just a regular bike and dodged getting hit by a kid on an ebike and basically fell off her bike and scraped up her knee. I mean they're even little kids are afraid of them. It's not just us older people that when we're out walking or running and
see these bikes coming at us that it's it's concerning. So, I don't know if um well, we can talk about that after I get done with my report, but I just wanted to add that um that I was contacted and wanted to bring that to your attention. And then the
last item I have is maps update. Um they gave us an update on the project and then also just a weekly update. It sounds like they're going to be readjusting their timelines as far as um accepting proposals for uh providers to come in
there. And then um the most recent update that they um sent just shows kind of where they're at with the infrastructure aspect of it. And then I guess I kind of lied. I have one more item. U Tater Days is coming up. If the council would like to do a per uh have I
I don't really want to say float because we don't really do floats. If if you guys want to be in the parade, let me know and uh we can get that um that registered for you. So with that, I think that's all I've got for my report, unless you guys have any questions.
>> Any questions for administrator? >> You mentioned the last two pieces. They were attached in the packet or they weren't. >> Excuse me. They should be in the amended one. Um, let's see here. I'll I'll see
if I scroll down. I mean, not that it's a big deal because I saw >> Here they are. And and I'll I can double check. Open >> the wrong one. >> Nope. It was in the amended one. I was out last uh week and I just got the one today on the weekly site update, but um
I just had included a copy of um the ebike regulations and then um from the school. >> So, is the school district because I didn't see that. Is the school district ahead of schedule or behind schedule? So the when they're talking about the project timeline, I think it was on the
RFP part. They didn't have anybody that I as I understand it that has submitted interest in going in that space yet. Um that's my understanding. And so it looks like they're going to be doing an updated project schedule in late July and then they're going to share more information at that time. Did they share
what's going to happen if there is no interest? Is it just going to continue to sit? >> I haven't heard that. I would think somebody would go in there. I think that, you know, they had that I don't know how aggressively they pushed out that RFP to get um or to let people know about it. I don't know how many people are really aware. I I can tell you I
have had people contact city hall wanting to know how they get on the list to get into um a child or get on the child care list for their children at the school and I had to tell them, well, they haven't even selected a provider yet. So there's people that are interested if somebody were to go and
you know pursue a business in there. So that's all I've got for updates. And then this is just what they showed as far as you know like the construction construction aspect of it work that's
being done. So, >> and then another question on the ebikes. With us being a month out before we meet again, does anything need to happen? I mean, what you see and what you can enforce are probably two different things, but >> y >> guess I look at the law enforcement
officers in here to see if anything different needs to happen. >> I think right now we're just enforcing state statute. Um, biggest thing is is that educational component of it. If we see any kids or violations, we're going to talk to them
and talk to parents. Um, so far I think it's been productive. I think during the daytime, I guess I can't speak for the evening shifts, but I've seen a drastic difference. Um, yeah, it's just very difficult and it's like Jennifer said, it's not just
Eagle Lake, it's everywhere. If you take a look at all their uh media platforms and everything, it's all over the place. And I think uh yesterday and maybe even on Saturday, what there was a child locally in a different city and then
another adult here pretty local too that just sustained some pretty drastic injuries. So yeah, just kind of I guess continue to do as best as we can and it's sometimes challenging. So, but hopefully we can
get there because we really want to try to eliminate what uh what's been happening. I think uh biggest thing is safety. I do have to say though to I again to commend the sheriff's office. There's a lot of people adults uh parents that
have commented to me that they weren't aware of the the rules and regulations surrounding these. So I think it was it's been a big eye openener for a lot of people and I know of some kids who their parents have retired their ebikes. They're not they're not using them because they shouldn't be using them. So I mean I think that's really
that's good that you guys are making some improvements. There's like you said, it's all over the place and just continued awareness. But if you want me if you the council would like me to talk to the city attorney and see if there's anything, you know, we should be looking at further, I can sure do. I
just did not have time to to do that. >> Yeah, I can't think of any other ordinances we could even look at that we would really need, I guess, compared to state law. I think state statute is pretty good in a lot of ways, but that's my personal opinion. I mean, if if we
need to make it more restrictive, we obviously can look at it. But I think state statute as of right now is is pretty good. It's like what Lieutenant Gayler was saying, right now we're kind of just in the education phase of it all, just letting people know. And then if we get
people who just don't heed to the the laws, we could look at other routes, but right now it's just letting people know what they shouldn't be doing and hopefully parents and whatnot can regulate their children before we would have to. So, right now we just kind of hold
steady and kind of just keep up with the education and >> yeah, like Nick said, um I guess we'll we can I guess take a look at state statute on what's pretty lengthy. Um Nick kind of went through a lot of this um and developed
this little spreadsheet here. So, it's it's crazy on how much is there. And um yeah, so I think we take a look at statute and what our expectations of our of residents within the city and kind of go from there. But I think state statute
takes care of a lot of it. >> And just real quick, I think in beginning of August there's even more state statutes that are getting enacted that regards to ebikes and the e-motos. So we'll have even more that we could look at coming down the line.
All right. Council member reports songs along Jesus. >> What town do you live in? >> I don't know today. Um, summer sounds. I wasn't able to make it, but it sounds like it went well.
>> Little weather, but we got through it. Did you get my shirt? >> All right, perfect. >> So, all right. Let's see. The next council meeting is August 3rd right here at 6 PM. EDA is on the 23rd at 6:45.
Park board is July 9th at 7 a.m. And the planning commission is uh July 20th at 6 p.m. >> And I have to throw out National Night Out. I should have added that that's on the 4th. So, make sure you guys are all there. >> National on August >> National Night Out >> on what day?
>> Tuesday the 4th. >> Tuesday >> at the park. >> All right. All right. With that, I'd look for a motion to adjurnn. >> Second. >> All right. Thanks everybody.