say that over bring the uh February 10th 2025 work meeting to order Matt you want to sure okay uh Mr Mayor and um council members Brian mundle is out sick this evening so left me a message and said he didn't want to infect everyone so we we're thankful for that uh not that he's sick but that he's not infecting everyone hope he feels better soon um I've got uh the item first item on the agenda here is a
Union contract negot ation process I did a little uh research here I'm just going to pull this up um for um some of the estimates that are out there right now staff put together kind of an an idea of of uh 24 hours with 1 hour contingency we're estimating around $2,156 to negotiate this um eberg came in
at what they felt would be between 15 and $166,000 uh for 60 to 80 hours and um and then I did get a hold of a gentleman by the name of of Scott leac he works for baragi he does this exclusively and I he he wasn't able to even consider uh the East Bel of work but I said well how much would you estimate you know for for what we're looking for and his estimate was around5 to
$7,000 so um this is kind of this is kind of I guess the range 2,000 to 20,000 I would say that 20,000 might be too much but um um you know I I I I bring this up because I know part of the complaint last time was that whatever staff negotiates you're kind of negotiating your own salary increase right I mean that's kind of because it usually parlays into the non-union um
and if if it's the will of the council for us to do that negotiating then at least you guys are aware of the fact that we're trying to stay as independent as possible on this but um but it's uh in you know you'd have to trust in good faith that we're going to negotiate the best possible outcome for um for the union and then that would equally probably parlay over to the non-union so going into it with eyes wide open if you want uh if you
want staff to do that so well personally my view is staff is negotiating what the council tells the staff to negotiate so the we go into closed session um the the staff brings to us what the unions have decided they want and Council says yes no no we're going to go here we'll go there we'll we're not interested at all at that you don't even bother
bringing it back it's whatever and then staff goes back and says this is what the council says and they'll come back with a counter and it'll go back and forth a couple of times like that that's that's the way so the I don't feel like the staff is negotiating their own salary I think they are doing the bidding of the council Madam chair uh Mr chair and um uh Madam council member the that is the exact truth is we're going to do exactly what
you guys want us to do um I I can't tell you where where or why that was the complaint generated but I'm just relaying what was what was conveyed and and um and so one of the suggestions was well we can hire it out and if we hire it out this is kind of the range of higher out from what we can determine at this point so but we can take a stab at it if you'd like us we just need
direction one way or the other I have no problem with what suzan is saying I mean I think staff can negotiate but they need to bring it back to us as Council and then we can decide I I think we can do it a lot cheaper than them numbers up there in my opinion it's like you're more in this area I'm thinking I mean when we're looking at you know eberg
langr 147 and 196 it's like I think we can handle it myself agree this is this is 24 hours is our estimate eberg Lamour is 60 to 80 but at their rate of 24 hours it would be that amount right so the question is how many hours and how many back and forths right I mean that's that's the variable um but
this kind of gives you an idea at their dollar rate right if we could do it in 24 hours it would be you know more a little more than twice as much as as what staff is estimating but for whatever reason they they're estimating at a 60 to 80 and I'm not sure that that's uh that's realistic I I would think this is probably closer to 24 hours is what leac would have suggested based on kind of the going legal
rate maybe you might say um um so 24 hours is probably realistic is is my guess you don't really know until you get in and you you find out have you ever did anything like this before have I no negoti no at the county um leapac did it for us he negotiated on our behalf they brought it forward to the Commissioners as an agreed upon deal had to be ratified by the board and we could shoot it down if you wanted to but it was kind of a you know both sides kind of came together and decided this
was the best possible outcome so generally wasn't a whole lot of discussion and um and we trusted the attorney in their you know good faith effort to right to negotiate so but we don't have that option with the leack they don't they're not available no he's he's extremely busy by the sounds of it and so do we have anybody on staff that understands how to negotiate Union that you know of I'm not sure if Mike um has worked was negotiating in the past
I'm sure Jack was involved um and um because now Mike is he Union no he's not okay but I would think that he would have had something to do with it is that something that we can find out yeah I'm I'm sure he was involved I mean this is um his his work up here was the hourly rate and the uh hours estimated hours so he's basing that on something sure um a good guess maybe um probably based on prior negotiations but
again this is I think the last negotiation was two or three years ago okay because you generally negotiate for longer than one year and I don't know if they will it all depends if if um if inflation comes down they'll want to negotiate a long time if if inflation goes up they want to negotiate a short time so it's it's um it's everybody's guess right now and crystal ball as to what uh what's going to happen say Matt exactly who are we talking about here
in Union public Works Public Works Public Works yep so uh eight members over there are in the union I think one I'm sorry one um one gentleman in the uh I believe Steve is in a union as well uh from um yeah from inspector okay um so it's uh it's not a it's not like a lot of you know cities might have three or four unions and you know it's
a more drawn out type of process but that percentage carries over to the rest of the Personnel too don't it generally speaking it's it's it's always the practice to replicate that so that you don't have one Stronger versus the other you know making that argument so generally that's the case and I think in the in the past it's been very reasonable because inflation wasn't so much of an issue but now that that long-term agreement is coming to an end
and and you're seeing kind of some rather large increases out there um you know it's going to be a challenging one it definitely will be so because my thoughts are too is that okay Mike has been around a while so he's seen the numbers he knows how much they make per hour yep and just from the history say back two three years
whatever they're talking you can kind of tell with the percentage and what's out there now I don't personally know but I'm thinking maybe mik can be helpful at that you know one of the things we would probably do is call around to different cities that may have settled their contracts already and kind of see what what's been agreed to um sometimes this all gets agreed to in the 11th hour so you don't have that ability to to
sample you know agreed upon contracts so that's in part part of the challenge um uh sometimes you know your like a a leac for example kind of has connections out there and understands what what people are going to be asking and kind of gets a better maybe Cliff note of what might be asked for before they even get into negotiations um if you're in the industry you might you might have
that Insight um what union is it I do not have that that information sorry I'm not sure if it's uh don't me asks me or not um it would be good I don't think it's Local 49 no uh generally that that's that handles equipment operators but um um because I'm wondering also like if all the cities are pretty much the same Union for their Public Works and stuff like that I'm curious probably depends on
which unit it which Union you know pursued them and locked them down um how much time do we have to figure this out uh it expires end of the year so that's why we're kind of getting a jump on it you know for Budget reasons yeah okay beginning of the year here so get kind of the path to to move forward then we'll start scheduling the the meetings and and um try and get it settled so yeah personally I would think that
we should check into other cities like you said and just see what's out there see if we can get some kind of a go you know Go by different cities so it's mnpa Minnesota public employees Association is that what the a stands [Music] for that's what chances are they probably cities probably what is it what was that Ma mnpa
so Minnesota Public Employee Association might be Association I'm not sure what the a stands for okay I've never worked with them before actually so consensus on staff yes for me yes for me yes all right mayor yep okay all right we'll we'll get things set up get it rolling
if you need any help let me know okay all right we'll get this out of here okay uh Mr Mayor and council members the second item is the appointment of Eda members we uh tabled this at the last council meeting to kind of Bring It Forward there was some um indication that the prior Council may want to appoint council members to the Eda positions we had our attorney um do an analysis on that to see what you know what the law says and if it allows for
that and in fact it does it just you have to allow those appointments to run their course and expire before you can make that change that rollover so um so essentially we have um uh one person we have we have uh um council member urle who was serving on there who vacated that being elected and we have uh another individual uh Tom difficult last name to pronounce um to uh to uh either be um he
has an interest in being reappointed or if your interest is in moving to council members um then uh then you know you wouldn't reappoint at that point so wanted to just bring this forward at a work meeting here so we can chat about a little bit if if you have a desired uh uh consensus on moving forward on this we can add it to tonight's agenda at the council meeting under other uh and uh and and make a motion on that I I will remind you that there are seven Eda
members and five council members so if you decide to go to council member Eda similar to the HRA which is Council Members um then um then you would be essentially reducing the size of your Eda from 7 to 5 and um and it operates very similar to the way this this board here would so um uh according to Minnesota State Statute um the Eda has quite a few
Powers uh some of which are you know they can get into um uh purchase agreements and and sale of property and and things of that nature and and um if it's if it's the will of this board you can certainly look at it from a elected standpoint versus an appointed standpoint that's that's a decision you can do staff is okay either way I'm just going to say I've been on the Eda for about a year now and
I haven't seen us do anything worth our time since I've been on for that year we we met three times in the first year I missed one of those because I thought it was cancelled but anyways um and all they do is kind of what the council does direct the city to do this or direct the city to do that they don't do any of the things on these lists they I haven't seen them do anything have they given a good idea here and there yes but they can come
to public forum and do that you know we don't have to pay people to and take their time and energy to come to meetings that they don't I don't even know why they're doing it because it seems fruitless to me so that's my opinion so what I will do is give you an example of what the city of Ramsey did the city of Ramsey uh purchased that town center development and kind of gave it
to to the Eda to to manage and sell and control and do that sort of work um the Eda there because of it was 150 acres you know that they were uh getting Market ready and and you know trying to make Pad ready for developers and that sort of thing they're very busy there with with that sort of project a little different here um we don't we don't have a town center type of project like that um there is not a whole lot of uh city-owned land that you can control you know
or or try and try and sell or or do a deal with that's why um council member we um didn't really want to meet for the sake of meeting I mean I'm sure everybody likes everybody but everybody's got a life um so so unless we had something pressing or required by law to meet uh for statutory reasons we um you know we didn't we we would cancel it at that point so um so at any rate we're trying to respect everyone's time in that
for that scheduling of meetings and that's appreciated but the the little things the few meetings we did have they could have easily been done through this Council or the council that was here at the time it it didn't require a whole another evening a whole another evening of uh everybody else's time it it just didn't make a lot of sense and as I was reading through this they didn't didn't have
the annual meeting they didn't they never did most of the stuff that was listed on here and I watched Ramsay's Eda meetings I went they had a huge business plan uh business development plan I printed it out it's about that thick I mean and they had some really good ideas in there that we could have gone and said hey do you think any of our businesses need this or need that because if Ramsay's do maybe ours do but they wanted to just start a whole new process and which
didn't make sense because they did one a few years ago so so my opinion is let's start filling it with Council people and um I I don't know if we need to make a do a whole uh resolution to change it from 7 to 5 like they did when they did it from
5 to 7 or and then um at the same time make it coun you know a resolution to make it council members I don't know what the procedure is for that but because I know they had two different public hearings one to create it and one to change it from 5 to 7 Mr chair and uh council members what we can do is ask the attorney what his what he would recommend for a process for transition if you choose to go that route and um as far as changing bylaws if that needs to be done or whatever
the case is um but uh but essentially just tonight if you choose in the council meeting uh under other you can just make a motion to transition at that point to you know Council and staff direct staff to take whatever steps necessary to get that done I I don't know I I kind of disagree a little because we always asking the C citizens and residents to participate in stuff
in the city and that keeps us transparent I think uh we've already got two council members on there and if these people enjoy doing it I I think we should enable them to do it I mean we've got the final say no matter what so putting adding extra council members there really ain't going to accomplish much more I mean we have already got the final say this is true and and I could almost agree with
you if it would get changed up a little bit but the people who have been on there have been on there other than me years and years 10 20 years you know it's not new people where they're not new people coming to the meetings yeah I agree kind of with what Suzanne's saying too because it's like people that have been on there for many years and personally I have
not seen a lot of accomplished myself and it's just something that Council since we have to make the final decision we might as well be part of the decision so we don't have to go through somebody else and then bring it to us I don't feel it's that big of a deal if we just deal with it ourself yeah I think that's another benefit it removes one more layer of the decision-making process
so which way you guys want to move then I think we should move to have Council take over the UDA eventually I agree do we need to make that motion we
can the work meeting no you can add it add it in the um city council under other and I I'm just reading if this is 2008 okay this is the enabling resolution um that essentially created the Eda and correct um yeah Doug Doug cell there we go um so we we may need to come back with a secondary resolution whatever the attorney recommends on that uh
we want to make make sure we cross every t. every make sure it's uh good I know there'll have to be public hearings at least one probably yeah um would imagine so um I will um I will look to you then to make that motion to add that under the agenda or just add it before the agenda is approved um under other yep okay uh safe
and uh secure facility policy we uh was asked to come up with a security policy uh under the prior Council let me just get to it here not sure what page that's on
sorry about this it's a long long packet on this one there we go so we have a draft policy before you here and just kind of dealing with um um kind of some of the city- owned facilities that we have um and uh if you've had a chance to read this uh I know there were some concerns uh perhaps about um you know
uh what can be allowed or should be allowed um unauthorized access we have a new we were going to have a new security system being installed in February here they pushed us back to March unfortunately for that but that's coming on online as well so who gets to codes you know who can access facilities if there's people that are in there that um shouldn't normally be in there then it kind of spells out uh you know um an employee kind of uh um
you know bringing them through there at least being with them so that keep them safe and that sort of thing unlawful possession of or use of weapons that kind of addresses some of that uh there is in this state um you know you can you're going to apply for a permit carry and that's a lawful use at that point so that wouldn't apply um and um it says although the city cannot prohibit members of the public from possessing a weapon on public property
appropriate precautions can be taken so it kind of identifies some of those thing emergency response and um and that and so this is kind of a first stab at um a policy we we've never really had a security policy uh for U City facilities and um and I I think we started kind of touching on this in last Council toward the end of the year and we really didn't get it resolved so wanted to bring it back and
if you guys are um have comments on this if there's any changes that need to happen or if you want to proceed with this we can we can certainly get this on a future council meeting and on the agenda and uh but just for this evening just to talk it through and see if it's something you're interested in I think it's necessary I was wondering um if we wanted to add something regarding the accountability of
property you know the more durable stuff that the drills and the I don't know if they have saws and you know electric equipment iPads um and you know making sure people are keeping their doors locked if they're not in their office because you know somebody could get in and you know get some information I'm not for offices I'm not even worried about stuff I'm worried about information council member
I think that was one of the reasons why we kind of started looking at this was kind of more of a hip of violation you know if you have a computer up a screen and and personal information on there and someone walks through that shouldn't have access to that all of a sudden now your risk is you know you have you have greater risk of of um you know someone bringing a a claim against the city and so um that was kind of I think the Genesis of some of that conversation um so but there's
obviously we we ended up begging borrowing and stealing from the city of Andover who who have implemented this uh this one here so um cities often do that where they if somebody's already kind of um ironed out some of the details then we we kind of uh work with cities to to come up with one that fits for our city but um other cities have a um like I say and over has this other cities have similar ones um that uh that kind of goes
into the employee handbook employees are aware of what the expectations are um you know there there's no questions and at that point so I think it looks pretty good I read over it it's unfortunate that now we live in a world that you have untrustworthy people and that really sucks but I understand that we need this especially for like the Hippa thing give people's personal information and they run out there and it's all over the internet and everything else and so I
I agree with this we got to really tighten down everything we're going to have cards here identification cards for accessing facilities so um it's kind of an important that'll be a new a new thing to get in versus a punch code on a door um it'll be a card that um you know Council mayor Smith scans the card goes in there's a record then of council Smith going in at this time uh
so so if it if you need to you know keep track of that information that information is there but um but uh that can keep people if council member Smith is in Colorado skiing and all of a sudden his card scans you know you've got a problem right that sort of thing so is that going to be for just the main doors or is it going to be for all the doors of all the buildings or are we looking at certain buildings what are we thinking no we we were given authorization to do the um the
fire stations the ice rink Whispering Aspen and this facility so all of them are going to have the same one what we had before uh was kind of a hodgepodge of Cipher locks Keys um this one has key code you know I mean it was a a kind of a laundry list of everything I don't even think there was one up at there's just a a key up at Whispering Aspen at this point but the new system for example we had a council member a council meeting a few Council meetings ago
where um the Boy Scouts were going to be going into the whispering Aspen facility and they forgot their key um and we were all about ready I mean minutes from jumping into a meeting uh so we had to literally have one of and I think Nate was sick at the time he was down with a with uh flu or something that he was going through so had to literally call a guy on overtime to go up there and and and you know unlock it um the new system you'll
be able to pull it up on your phone hit the unlock button and it unlocks it for him right there so it's really a slick system and I think it's going to ultimately save in this particular case when a when a person's called out on overtime I think they have they're paid for three hours if I'm not mistaken uh it's by agreement and um and so it cost a significant amount of money uh there was really no other option we could do it that we couldn't pause the council meeting and someone run up there quick um so the new system is going
to be is going to be convenient all facilities will have the same one um it'll be a streamline approach and there'll be cameras as well I know we just I I kind of informed you we we lost a dumpster here not too long ago yeah um the new cameras will be able to help identify any sort of funny business like that that's going on so uh helping at least in the prosecution it may not stop the crime but it'll help in the prosecution side of it so I think another big thing that's going
to stop is taking the liability off the city for unauthorized people just walking into a building because they have an old code or a buddy gave him a code or told them to meet him up there and some some forth uh you never know when them trucks are rolling out they could be on the phone and these guys could be running in and running out or it could have been just clean floor is wet somebody slips falls and hits their head and it's the city who's liable yeah true uh number eight
uh Matt why are we signaling out the fire department auxiliary I mean this is a volunteer support group for firefighters in residents when uh house fires or weather incidents happen they come out and bring food coffee uh blankets all kinds of stuff MH why are we signaling them out in there when everything below here is said in the above paragraph anyway why does that even need to be in there
I Mr Mayor um I again we we copied this from and endover and uh and I think that um that the auxiliary kind of presents a a a quasi scenario where you have um volunteers accessing a facility maybe more than anyone else right for those specific events that you even mentioned um so I think that's why you know we really don't have that situation short
of a facility being rented out somewhere else uh where we know who's going to be in there and that sort of thing um I think this is this is just a outlier in terms of you know um uh you know I don't know it's uh I don't I can't think of another example where you might have a similar type of situation like this accessing a a public facility on an ongoing basis so again again this is this is
a document that's I mean nothing's cast in stone ever right I mean in terms of policies yeah um that if there's if we come up with some other instance that needs to be kind of spelled out specifically so that there's understanding and Clarity we can certainly add to it and as we go along um and um and this is just one of those instances I don't think we're picking on the auxiliary I I think everyone appreciates the work that they do so
definitely the only thing is is with the auxiliary you can always have an active member there to open and let them in anyways right no I agree that's not a big deal I mean when I was on the fire department our auxiliary were our wives so I mean we just open the door and let them in and then also on 10 B and C in front of 911 that should be active it's active 911 oh yeah uh under C you said B and
C BNC where the 911 app is that should be active 911 yep we can make that change okay if I can make it right now I might be able to uh this is a p should be what active 911 that's what the app is called oh okay we'll make that change okay so B and C number 10 I have a thing about 10 B where
it says should not that's a little mushy I think it should be will not because should not isn't exactly saying you cannot should not is you shouldn't do that I know you're going to but you shouldn't you know I'm sorry which one was that 10B where it says retired Personnel should not have access to this app on their device I think it should be will not not should not okay
right here you're saying will not have okay yes so 10 it's leaving an open to interpretation okay we can make that change if you'd like that that was in response to the the posting that happened on on the on Facebook book uh fortunately there
wasn't um any personal information that was sent out on that one but uh in the event that there was then the city becomes liable at that point and um again kind of getting back to that release of nonpublic information accidentally that uh if we can try and avoid it and write a policy around it doesn't mean it it will never happen but at least the policy is in place to try and prevent it from happening so
I think it looks good with the little changes that we had so you guys would like me to bring this back to a council meeting yes okay yes yes I'll bring it back with uh with those changes and anything else that is decided on then or before it gets approved so um all right
okay um and Mr Mayor and council members the last item in the on the agenda this evening is dog licenses and wanted to bring this forward um as indicated here a growing number of cities in the metro area are starting to eliminate dog licenses um you know there's it see seems like some people
charge for licenses and other people do not and they're starting to get out of that business um again it's um it kind of puts a city on on at a at a little bit of a risk that if you if you you know haven't made sure that the dog that's licensed has got their rabies shot you know then then they can point a finger at the city and that sort of thing most most and today um maybe different than many years ago uh there's a there's a very profitable business
in in your Veterinary Clinic and they're constantly they're constantly trying to get you to update uh your dogs uh rabies for example and every other shot that they give them um or you know cats and all that sort of thing so um um I think I think when when you when you decide to be a dog owner um there's a certain amount of risk uh involved in that if you decide that you want a pitbull or a German Shepherd or a Dober you
assume a little more risk you know than than somebody with a suit perhaps but um but the reality is I think if your dog bites somebody and you have not gotten a rabies shot for your dog you're going to be liable for that um and the and the medical steps that are going to need to be taken to ensure that the the the victim isn't uh isn't going to contract rabies at that point um so it really I think the cities have kind of decided that it's uh the ownest should
be on the owner um and that um I think in our city we have Carrie might be able to correct me but we don't have 100% you know success rate in licensing I would say it might be closer to 30% but um but uh there's um uh there's just a this this kind of this shift out there in cities they're just kind of getting away from from chasing it yes Carri well what is
our percentage of success on that um I don't sorry I don't know that we necessarily have a percentage but in 2010 we would have we'd be issuing almost 400 dog licenses year uh in 2024 we issued 81 and we have a population of TW over 12,000 people so compliance is getting lower and lower compliance rates um if
you know it used to be that cities would have this ordinance in place to ensure rabies vaccinations and to ensure that a a lost dog could be reclaimed by the owners but now with social media and microchips the dogs are getting back to their owners long before City Hall is even notified and like with vaccinations you know it people used to keep their dogs outside they would sleep outside be chained up or whatever now people have
them sleeping in the same bed and you know the we're really only getting the pet owners that are already taking care of their pets that are we're really only you know not really penalizing them but it's the pet owners that are already taking their dogs that are coming into license anyway um we don't charge for it so buying the licensed tags is an expense that we don't get reimbursed for and
we we used to but since we stopped I think it's a total waste of City personnel time and money and and I'm sure it's timec consuming to be nagging all these people to come and well and we don't we don't enforce it I mean we we don't chase people down and if there is a dog bite incident uh the deputies and the csos they get the vaccination information directly from the owners they don't contact the city for it so it's almost like it's government overs where there doesn't have to
way for the city to even deal with it I mean we're not liable for this policy is pretty old Ain it yes yeah see this was back in the day when once a year the they'd have a one time a year residents would come in here in the veterinary and give them shots yep we had theet used to be years ago when they used to do that once a year we had the pet clinic I believe cuz I used to have to do that um we had the pet clinic up
until 20 19 and 2020 with Co um we quit doing it because um the the vet that helped us out with that was still willing to do it but he had to have additional vet teexs on staff to come and help and the U ofm did not want to have that staff come up here and be exposed during 2020 and it's just kind of Fallen by the wayside just with the numbers you said like 400 versus no like last year was
84 so obviously it's not that big a deal so I'd say get rid of it is there a situation where the city could become liable for something that would probably be a question for Eric um but I mean right now we're requiring it we're not enforcing it and a lot of cities have gone away with it yeah I I was surprised that he had theirs and bigger cities did not
have them there's a lot of larger cities that have done away with it years ago now 2016 2017 so and right now we're doing tags for nothing correct correct we don't charge for anything the only thing we requires proof of vaccination yeah I'd say goodbye my opinion mhm and there's there's really only two places in our ordinance where it would would have to be changed it would be
I mean it's in the same chapter under I think it's chapter 10 animals but uh under the potentially dangerous dogs and then we have another division that's under rabies control and it would just be tweaking those two spots so would we have to have a public hearing to eliminate this ordinance correct yes okay can you set that up yep if you want us to yep please okay I'll give you a quick story
uh Council Miller you asked about City liability there was again I I Rely back to the city Ramsey because I live there but um the um there was a loose dog and um a lady called the police and police was nearby showed up and didn't have a restraining device for the dog and said I got to go back to the police station and grab one went back to the police station in the meanwhile um the lady let her son play with the dog which proceeded to bite the the child and um and the city got sued City got
sued for it so um you can sue a ham sandwich unfortunately in today's um uh courts and um and so yeah I mean I I just think if we're if we have a ordinance and and it's you know kind of kind of puts a city maybe a little bit more risk than than if we didn't have one requiring de so
yeah all right we'll get that on the uh a future agenda and uh webe we'll go from there thank you thanks car all right I think those are four very quick items got them off the off the books appreciate that and we have about 15 minutes before the council meeting you want to close the meeting uh
we'll close the February 10th 2025 uh work meeting
okay we'll bring the February 10th 2025 council meeting to order please stand for the pledge i al to the flag of the United States of America stand naice
I'll make a motion to adopt tonight's agenda with an addition under other AD Eda second have a motion in a second uh any discussion anything needs to be pulled I'll pull the other
that said do we have a motion uh for the presentent agenda as amended we're not at the consent agenda yet Mr Mayor this will just be for the adoption of the agenda and then the other will be a separate topic that we'll cover independently sorry yep okay all those in favor of adopting the agenda I I
opposed none heard motion passive uh I don't see anybody here for public forum nobody signed up no one signed up all right uh motion for the consent agenda I'll make a motion to adopt the consent agenda and I'd like to pull item C please I'll second it and pull B
so that so we got C and D is that it B is and boy B is and boy yeah okay that said uh we need a motion to adopt it as amended do we go ahead we have a first and then so so
we need a second uh with c and be pulled I'll second that okay all those in favor I I opposed unheard motion passes b b is boy I want to pull a on a table the minutes there's some stuff that is not completely accurate or less and I'll get the information to Matt I got to write up some other stuff on
it yet so I want to make a motion to table B second I have a motion in a second all those in favor I I oppos None said motion passes item C item C is a approval of our hiring of the city planner which I'm very excited about I want to welcome them uh I kind of wish there was a little more information in our packet on this person because I'm kind
of curious but with that being said where does that put landform do they are they notified that they have so much time left and how much time is that and that's my question uh Mr Mayor and council members um yes we're very excited about uh this new individual coming in um she is a just a little background she's a grew up in Blaine kind of knows the area and very excited about this line of work and I think
um has some um some learning that she's going to need to do and um and so that's going to be part of the the task that the city has here to kind of bring her up to speed um as it relates to landform uh staff's suggestion on this is that um we utilize landform to train her and um and then after she is successfully trained in that we would use landform as an on as a needed basis on an as needed
basis for or on call if you will um that if she gets into something that she has no idea what to do or overloaded or whatever whatever problems challenges might arise um that we could call on landform then at that point to assist or help out or whatever the case may be so um again not not paying landform unless they're called on or used at that point but um but I guess we we uh would like to kind of keep them uh you know on hand in the event that that
they're definitely needed for something so so about how long will do you think it will take to train this person you know uh Mr chair and uh council member I would I would look to Kendra maybe she would have a little better idea of that um but um I it's tough to say for me well uh Mr mayor council members uh every person is different but she's coming great out directly from school so has no City experience and so there are a lot
of legal issues involved in planning and I think uh we have some systems in place here although we've realized uh just in the three weeks I've been here that we have some missing pieces that we're trying to get up to date um so I certainly would look forward to working with her she seems like a very bright young lady and I think um she's going to be anxious to take on tasks but never having done it before I do think there's going to be a transition period of a of you know 3 to six months of
uh a variety of time I don't imagine after the first month there'll be a lot of time that as the city administrator indicated it'll be more questions and help when there's a big month uh next month Planning Commission or this month has four items on the agenda and I fear that she would struggle to complete those items uh with the level of experience that she has so we would just be here to support her and I do think it'll be a transition through the summer so so we
hired somebody with no experience at a29 an hour that seems extravagant to me I mean I could see if they had experience it were coming in but that seems not like a good expenditure of our money well uh Mr Mr Mayor and um council
member oral I I might agree with you I know the Market's very very tight out there right now so it's um I think we're fortunate to find a person and um and especially somebody that is you know kind of knows the area as well I think that's imperative but um yeah I think if they come in with experience they're coming in for a lot more than 29 an hour yeah I've definitely been in the wrong line of work um I think
it I think it does have to do with you know I don't know that anyone grows up and says I want to be a city planner you know so um I don't know that the schools are turning them out at the at the rate in which you know they're needed uh but those that are out there that are good or that have a willingness to learn I think are hot Commodities and and you you know you're you're paying for it so so where is the director application process going did we get a
application for that is that I believe you're the community development director we have uh two applications in right now and um from uh what I understand we're still going through that process to kind of filter through some of that um I would anticipate that uh that the position being open that the money that we have budgeted for that position we would be using for the training in process right now so there would be no impact to the budget
in terms of of uh not planned expenditure uh and um and again I My Hope Is she gets trained in right away takes to it real quick um that's it's gonna it's going to be um um time will tell on that one so yeah okay so I guess I just have one more question so Kendra is saying that into the summer but is it going to be 20 hours a week still or is it going to be less than or is it going to be more
or what are you you guys thinking sure if you want to well it really depends on the number of applications coming in but um I would expect that it would reduce as she picks things up that our time would be reduced going into the summer and again just to be clear I mean some of that time is overhead time some of that time is directly related to applications that get built against the escrow just like the engineers time does so uh it's a
a service fee for people that are doing a plat or something so there's two parts there um but yes I again as I said she's she's young and she's new but she seems very bright so I'm very optimistic that she's going to be picking things up very quickly um but my new planners when I hire a new planner out of school I'm sitting pretty close to them for a year there are a lot of legal issues in planning certainly not the same level as our City attorney but there are a lot of legal issues that we need to stay on top of
so um I I just want to be a resource for her and if she picks it up great and and if it's nothing uh from me uh in the coming months I'm that's her job so uh I look forward to supporting her in whatever way makes sense and being thoughtful for the city's budget like we do for all of our city clients very good so but our city attorneys are at her disposal too right so if she has legal questions our
attorneys are at their disposal or am I yes okay thank you with that I'll make a motion to approve item C of the consent agenda second we have a motion and a second all in favor I motion passes item 8A yeah thank you uh Mr mayor council members uh this is an agenda
item that the city administrator suggested we bring forward barndominiums are a word that means something different to everyone but it is a question uh that we have been getting in uh East bethl uh in the staff packet I just said it's really a a single family DET uh home with a really big garage we would want to work on what that definition is um the building code has a definition uh because there are some building code issues they they actually uh call it a sha
so you might hear a sha or a barn dominium but it's a house with a garage that's typically at least twice the size of the house uh one of the things that the council may want to do is take a look at our standards for accessory space the section 14 in the code talks about size and it's not as clear as it should be about detached and attached um there are really three
things with barndominiums the size of the accessory space uh the materials related to the uh building often folks want to do a a barn dominium with steel siding our code and most city codes don't allow steel siding as a finish for a single family home um so if that's something uh right now in our code that somebody came in and wanted to do a barn dominium they'd need to finish it with siding which people do all the time I
I other cities where we have these types of uses um and they are finished with siding uh or some other F so our code is does not allow steel siding correct on a single family home res unreal yes are these pictures that we in here of these beautiful bar dominium home looking things still sighting or are they sighting sighting it's hard to tell because they look beautiful yeah those are um we just pulled those just
for context again because it's not a definition we have in our code those are from Menards and I think you can get different M different siding uh choices for those so not trying to pitch their materials but it's a it's uh information that was readily available so you're right sometimes you can't tell what it is I think the barndominiums from Menards are finished in these images with um uh Steel exciting
but I can't tell from the image looks and you know you can see some of them if you go to page 44 you they've got a stone front on them for example on that one so some of these are pretty snazzy looking um and um I see these in other studos I work in that have this level of finish but but typically um I was surprised looking at the Menard's materials because I think when people think about a barn dominium they think
about page 4 six uh which really does pretty much look like a pole barn if you go to that slide you know that's just a barn but it's cute and so yeah so I mean there's just two different page 44 was I think more of a residential look and this is more of a barn look and so the question for the council was again because our code uh doesn't Define Barn dominium but I
think we all kind of know what we're talking about but we should Define it um our code currently does not allow metal siding for residential structures so if we want to allow something like this uh in a barn dominium or in other homes um we should look at changing the code and then um thinking about the size like is there a maximum size that the council would want to see um or ratio
of living SP space to Barn some of the things that come up with barn dominium is that um they really become businesses uh and have less of a residential feel than a traditional single family home um and so some cities think about what districts would we allow that in so you know maybe you would want to limit it just to the rural residential district or just to the a district um maybe not those are kind of
questions that I have for the council to think about you know what is a barn dominium in your mind um should there be a limit to the size of the accessory square footage should there be some architectural standards that are different than our traditional residential single family home standards and are there any concerns about them being used primarily for business operations and so tonight I'm asking for direction we got some feedback that the
Council thought uh is hearing that we should be allowing these and so if we had some direction from Council we could draft an ordinance and schedule it for a public hearing Mr Mayor and Council I know that we we do struggle here uh at times with home occupations that aren't licensed uh sometimes I I know the most recent one was a um uh a vehicle
repair uh type of scenario um I I personally like uh um home occupation I think a lot of people have different ways to make money um in this city we require them to license that and uh and so uh that may be may just be be be part of the process that when somebody's applying for a bar aminium we dig a Little Deeper to ask them if they're going to have a business and by the way you need to license that if you do that sort of thing uh just to avoid any sort of Code Enforcement at some
point later um but uh but as Kendra indicated a lot of people do this type of thing and and uh and we allow for it in the city there's just a few steps to take to to get that approved so don't we have like in the residential code on single family that if you have an attached garage it cannot be bigger than the house itself I believe uh I don't think we actually do
um we have a uh for the single family architecture standards we have a minimum um garage size but I don't believe there's a maximum I think I attached the um I just thought there was at one time a lot of cities do um to avoid this um exact kind of thing I don't believe we do so when people have these
they wouldn't have have an additional house on their property correct this is what they would have and they might have a shed to or something that they would have to get a permit for but this would be their primary living and garage and yeah it's just like uh my single family home has a two-car attached garage this adds the workshop onto the house not just the two-car garage so it's just a much larger two-car
garage or much larger gar garage attached I can definitely understand why people like these because having instead of having to build a whole new pole barn to store their boat and their camper and their four-wheeler and their motorcycle and their snowmobile it's nice just to walk out of your house and go right into someplace and
and get a start it up and move on out I think it's great as far a size I have no clue size and location might be a consideration I mean if you if you you know have a Capstone type of development one of these might not fit next to one of those houses you know obviously the lot isn't big enough in that particular case but um as as
Kinder had indicated in the residential you got 5 10 acres or whatever the case is yeah it might be a might be a great uh fit out there um but then again you're you know you can kind of drill down as to whether in this picture here if you want uh stone work on the front to kind of you know set it set it aside a little bit um uh or if you want just the plain plane Jane look if you will of of this one you know you can kind of control some of those standards
um if you're going to allow this sort of product yeah originally we were actually looking for something to be in the rural residential um and or egg something that had the acreage 2 and a half three plus um that's what the original notes on it of the discussion came down to and
I would even say one and a half acres because we have so many people with 1. n58 Acres almost two but so people with two acres they just don't qualify for some one little extra something on their property and I think what you're a tenth of an acre off come on that's Rous when we have Sid set backs and rear and front I mean something like this looks nice and I mean I think personally that I
think we were looking at too is to try to make it more affordable versus stick built because a lot of these I believe you can probably build these cheaper than a stick built house so we just want to open it up to opportunity for new residents to come here I mean there's a lot of really super nice looking barn miniums out there yeah and the
other thing about the detached big garages people have you can't put Plumbing in there here you're close to your bathroom yeah so I think um two acres is the minimum lot size and both the A and the rural residential district there may be some existing lots that are smaller but in that District um that's the minimum lot size so we wouldn't create new ones if you created the district that's what the districts they'd be allowed in I think um I think I put
this in the staff report I do think it would be nice if we're going to uh address this with the barn dominium cleanup it would also be nice to clean up a couple of inconsistencies in the accessory space you don't currently have a a maximum garage space for attached garages as the mayor said is that something that you would like to have um it is a little confusing about attached versus detached currently I think we'd want to just clean that up if we were going to proceed with the barn dominium I didn't hear hear a lot
of feedback on material standards again uh I don't know how long the code said this but you know right now your code does require something other than steel siding I think um there definitely is a different look when you add um you know whether it's LP or vinyl sing when you add rer Stone when you add a a wider window trim like you see here are there any standards that you would want to see about orientation of the larger garage doors
I don't mind the steel sighting except for I don't want it to look like steel siding you know because I've been and so I don't know what the termin terminology is for that but I've driven by some of them and you couldn't even tell driving by that it was still siding so I don't know how we would put that terminology in there but it h it
should at least resemble a private dwelling I think not a pole barn yeah with the advancements of what they have now for steel siding and panels these are 30-year panels that don't need to be painted this is some pretty heavy duty stuff that's a lot better than putting vinyl or anything like that on the side and with the stamping procedures that they have now you could make them look identical to siding and that's the nice feature right now is
this stuff and technology has advanced uh it's become cheaper and more affordable for people to use stuff like this that would actually last longer so I don't know how you want to we could word that but I mean the Aesthetics is very important when we do this right would um the council like us to bring something back to you before scheduling a public hearing I mean I could take a whack at the code and
uh bring something back for you to take a look yes work session that's why I requested last time in the work session for something like this so we could go through the different things and uh and take a look at what they have I mean Menards has got stuff but there's so many more companies out there for sure yeah not trying to sell Menards amp easy to access great examples yeah but I mean it's like and if there's a way we could get it before the packet comes out on a Friday so we have time to to
really dive into it because something like this takes more time and sometimes we're out of town for the weekend and you're like oh coming back Sunday night I definitely would like to have you look at the steel siding ordinance for sure I think we should allow that definitely in our city yeah Mr Mayor there's there's no um no decision here yet this evening this is just kind of giving staff Direction and then uh we can kind of put together a more concise uh um information for
you and bring it back but um as far as the work session or this both are somewhat televised and um and this is I think a uh if most people kind of watch Council meetings I think this is a big big step that a lot of people you know have been waiting for so we thought we'd bring it forward to a council meeting to to kind of kind of float it out there and and see where it goes so yeah so just to summarize I
heard generally support for the idea of establishing some standards for shes uh that look at the uh minimum standards for steel siding but generally like the higher quality steel siding and really not a lot of concerns about size in particular but we'll take a look at that and compare it with the rest of the accessory structures ordinance in section 14 when we come back they miss anything no uh other than we don't
stall this out for another year because it's been a year in the making well I just got here so we'll get it on a we'll get it on an agenda I agree we can be back next month with the draft everybody good on that move on okay we'll go to HG Comcast okay Mr Mayor
um everybody knows the elevage project uh that's going on right now and um elevage uh is uh works pretty closely with Comcast for internet service to their projects and so we staff started digging into um what this actually meant right uh we have a midco right now that provides uh cable service we have um a cable um forgetting
the term cable uh franchise thank you cable franchise and uh and in that it's you know it says that if there's any other uh uh cable providers that want to come in that it's not exclusive to midco but they would need a franchise agreement too this was kind of you know again one of those I think the franchise agreement might have been drafted back in the day and uh and now internet is kind of like the tool where everybody gets everything whether it's
YouTube TV or whatever the case is and so I think the legislature right now is is currently tackling that but in the process um Comcast was looking to provide service to to elevage and going to be in our RightWay and so we we decided that uh we we needed to U put together a RightWay agreement and I had had our attorney uh and our other attorney uh draft uh an agreement here um they've been working diligently to to
um to get this done because elevage is looking to move people in there just as fast as they can get their certificate of occupancies and of course cable or not cable but internet is uh is critical uh so um we have at your desks here uh the final um uh agreement that uh just hot off the presses was agreed to by Comcast uh and and um I had the oversight of our attorneys on that and um and I will have if you will Mr
Mayor our attorney kind of explain some of the some of the things that they wanted to zero down zero in on make sure it's a correct before it comes before the council and we wanted to get it on tonight's agenda just so that we could meet their time frame for El's needs over there so okay mayor council members uh City administrator is is correct the city east bethl as with actually uh many cities throughout the
state has a cable franchise type of governance that basically dates back really to about the 1970s when cable was the way outside of you know traditional antenna as far as uh you know getting your television uh viewing Beyond just those particular channels that was uh would be local um and that particular structure both federally within State and so forth has uh worked um for for many decades up until of course the Fast
Change of time and now we're not really using traditional cable for that we're we're using internet of which we're doing Netflix and so forth um and and it's only really been within the last few years that now both the state locally we're having to take a look how do we essentially um realign our code and our structures and our agreements uh for those particular private utilities to use
use the public right of ways and uh so kudos to the city administrator um for flagging this because this as a matter of law is not a cable franchise so we cannot impose a franchise agreement upon them but if you take a look at the city's right of way the fee permit under your fee schedule is $300 well the city administ rightfully was
saying we're not going to allow you Comcast to use what will eventually be a dedicated RightWay to us because that's the obligation for elevage is to build these Street city streets and complete it and then of course uh convey it over and allow Comcast to use it for just $300 um but we need to put together a right a RightWay agreement uh so what we
asked because Comcast was just presuming fine I'll just do the RightWay application I'll pay the 300 bucks and away we go and it's like no it's not going to work that way um so what we took was a RightWay agreement from the city of Yetta um and you'll see there basically a lot of red lines so what is the red lines and what is the final agreement one the first is is we took anything
out that's going to be an easement no we're not going to give you any property rights to the city streets you have a license agreement the other thing is we're going to put a term limitation on here understand Comcast you're spending a lot of money to you know construct and put in the infrastructure but it's not going to be in perpetuity so what's a reasonable time frame to get at least some reasonable return on that investment but oversight so we got eight years with a 90-day uh notice by either party at the end of those eight years as far as the termination um the
other thing we're going to do is it's not going to be $300 one is you're paying the city's legal fees and professional fees um goes well you came to us last minute and we had to put in a lot of work right the other thing is is not $300 but it's a a $5,000 permit fee plus 5,000 uh per year thereafter with a 5% uh annual increase uh plus we went through and if you look
at exhibit a we uh I I shouldn't I I should give a lot of credit uh before I go any any further to jaob sofle attorney in our office you're going to see his name a lot because he's going to be helping us a lot on a lot of particular legal matters he's very experienced uh we were able to entice him from a large firm to join us and um so he did a lot of this work here um the other thing we wanted to look at is is we wanted to make sure that
the location these facilities worked within our RightWay and also worked in conjunction with our Public Utilities with not any interference so we wanted to make sure that we had we be in the city of uh East bethl you know exacting oversight over that if for any reason there has to be any relocation of Comcast U facilities for any repair maintenance replacement down the road it's going to be at Comcast expense the other thing we wanted to make sure is is that there
was adequate security and certainty that this infrastructure is going to be built and put in place and so that was the other thing that that we did and then uh finally the the last tweaks and so forth wanted to make sure that the mapping was very clear and that's exhibit a that has the mapping exhibit a or exhibit B I might miss smoke this smoke there but regardless when you see the maps in the right exhibit uh we wanted to make
sure that we had the geographical area that they were permitted within the right ways very clearly defined and circumscribed so it's not a blanket um this is as I see it um an extraordinarily good trial RightWay exhibit um it's an opportunity for us to look at it's opportunity for us for 2025 to evaluate uh for these type of rways
and private utilities and their use within the city of uh East bethl and see as we get into re adopting a fee schedule for 2026 what kind of fee schedule we want to make as far as revisions and changes and so forth for this type of rightaway use um I'm actually quite pleased that elevage is uh is is a catalyst for this because elevage is in multi-stages of development and we have another development that's coming up where this is
going to be an issue joined I feel fairly confident that's Viking Meadows um and uh this is something that actually other cities like East bethl who are now getting into new developments and not having existing infrastructure and so forth are grapp will'll have to Grapple with um I think the difference between them and your fine City administrator is I think they're just going off of their old rideway permits and so forth whereas
your city administrator flaged and said no we need to have a more sophisticated and more 21st uh Century kind of view on how we deal with this particular development and use of our rways and our and the private utilities use of them um it's a long way of saying that I think we have ourselves an excellent rightaway agreement here uh I think it's a win-win for this development Comcast and for the city of East bethl I recommend approval Eric I want to
say something about this this this wasn't exactly easy to read but it's really easy to figure out that you guys spent a lot of time putting the city first and I thank you for that thank you council member do you want a motion on this tonight and then a discussion I'll make a motion to approve the Comcast right away agreement second have a motion and a second discussion okay I have
questions sure I don't know if anybody else does but well so Comcast is only can only go in that area with the maps where elevage is not across the street to where the businesses are is that correct or will that be expanded to allow the businesses because I know some of those businesses have problems with the midco and have internet issues as does a lot of me so I'm kind of
curious can Comcast expand or is this limited to this map it's limited to this map with respect to the city rways if they're able to uh then from that RightWay just go across private property and get those AOK and so forth then fine but uh they cannot use any other city right away other than what's within that map basically um we want to control use
of City RightWay if for any reason Comcast comes to this city and says we'd like to provide services to these other residents and this Council would like to do that then we of course can amend this RightWay agreement to to permit okay I guess and then my next question is why did you guys choose wetta I'm like I know there's a lot of other cities who use Comcast so I'm like
why wi Isetta of all the cities it just like I just don't understand why I have no nothing wrong with it I'm just curious how you picked WIS Zetta I didn't I asked Comcast to give me what they thought was their best agreement and uh they picked y Zetta as you can tell that was the starting but that's not where it ended oh okay Eric I got a question then so for Viking Meadows will we be
seeing a new right away thing for them separate I don't know I mean if they use midco then we already have the mid code franchise agreement that covers not only cable but but internet if they're going to use Comcast uh or or some other company than um then I suspect that we will be seeing a RightWay agreement or some other agreement akin to that for um
such use of City rway so it'll be up to Capstone to decide that what they're going to use correct okay you know I and I want to that that's a great question in that you know the way I look at it is is we have those necessary utilities for any property to be you know you need electricity and gas in order to be able to have a business or live there okay so we want to incen I and support
the use of those utilities within our RightWay system because that's really a public necessity for that property to be used but the other utilities like this yeah it's nice and maybe in this day and age a lot of us think that is necessity but no you can live and you'll be fine uh you're not going to starve or freeze death or anything of that nature if you don't have internet or cable you can it's a Life Health public Public Health
and Welfare safety issue without gas and uh and water and uh electricity and so forth so it's really about looking at private utility use of our RightWay and have some control and making sure that there is really kind of a a a reasonable situation where those private utilities are not using public resources is unfairly to
their advantage and it's about just basically making sure that we have a a fair Level Playing Field obviously wanting to provide the most robust services for our residents but also be really fair for the use of public property and public resources I appreciate that because the city has been taking advantage in a lot of previous contracts which is not good
and cont this contract is for8 years is that what you said correct and with annual renewals or just the 5% annual increase or I was I'm kind of confused um okay you have three questions there I'll I'll break it down it it it's eight years um if there is not a notice within 90 days by termination of that 8-year period of time by either party so the city could terminate it but so could
Comcast but you don't have that notice then it would renew for just another year at nine years and so so yeah just really very similar to like a lease agreement you know it automatically renewals for another year without notice by the tenant or the landlord the fees well then that 5% annual increase obviously would kick in for year
nine year 10 until either it's renegotiated or it's terminated okay and then does Comcast use fiber optics are going to they going to be laying fiber optic cables or is this all Airwaves internet Wi-Fi no satellites no it's it it's all below ground cable I assume the infrastructure they're putting in is fiber optic um I didn't ask but that generally is what you've been seeing nowadays
you're not seeing uh copper or other things I'm fairly positive it's fiber optic thanks that's all I have so then if I understand it right Eric the renewal each year the fee is 5,000 plus 5% correct correct okay all right that's good thanks so in this 3 plus miles of RightWay anybody along that 3 plus miles
of RightWay away can tap into to Comcast they would have to work out their deal individually as far as running the line from the right away to to their house I Comcast the only way they make money is make it's making sure that everyone there does tap in so I'm just thinking of the east side there all the businesses because they'd go right in along front of them yeah true any more discussion that said we have
a motion as second all in favor I I oppos None heard motion passes staff item staff report no we got other Mr Mayor do you want to take other first and then we'll go to staff reports go to okay uh Mr Mayor in the work session uh this evening uh there was a discussion but also we we handled or discussed this a little bit in the prior council meeting uh basically
it's the it's concerning uh the reappointment of Eda members we have two vacancies and um and then there was some discussion of whether we'd be transitioning the membership over to the elected officials very similar to the HRA um and it appeared there was a consensus uh this evening to transition that over to elected officials and so um be be that as it may I would uh just ask somebody then to uh move
to uh direct staff and the attorney to take the necessary steps to to make those changes and and uh and then also declare vacancies for two positions on the Eda we have a motion I'll make a motion to move to council for the Eda to be more specific to we're changing it to five members yeah and five council members and we need public hearings
so do we need two motions to do that I think we need some attorney attorney advice on this motion so yeah Mr uh Mr chair and uh members of the council so um yeah essentially we've had the attorney look at this in terms of what it would take to transition people over it wouldn't be immediately five members because the terms of the members on there that have not expired yet need to run their
term uh so essentially there are two council members on there now and there need there would be two appointed two additional members appointed uh to that uh to the Eda and then as um as the other uh you know terms kind of run their course then you would appoint the rest of the council and you would transition from a seven member Eda board to a five member at that point so I guess I
have a question because it's seven members but two one's expiring and mine is vacated it's vacant so that leaves five current members but two of those are Council I'm so there's currently two members on there now two two council members on there now and uh you were well you were one and um and the mayor and
then uh you vacated yours and um Tom his term is is expiring so there would be an appointment of um two council members essentially to fill those two positions if you chose to go in that direction okay so we need to make but do we need I guess I do we need to make it so it's a five member Eda now because with the three current
Eda members and the two council members that would be five right that's what I'm thinking mayor uh council members uh I I think I'm following what the direction is um Eda does not need to meet here within the next couple of months so really what I I I think what I'm hearing as far as the motion is directed to the City attorney to essentially uh establish the
uh the processes the appointment and also Amendment to the enabling resolution to eventually uh end up with uh five member Eda all composed of the city council bring that plan to uh this body to uh review um move and approve and then we can initiate that process as far as the appointment process and then and the process to eventually end up with a
I member um uh Eda I can do that I can work with uh the city administrator and then we can bring uh the action item steps to to this body um as reasonably soon as possible that's what I understand the motion is is to basically direct the City attorney to proceed accordingly and just by way of process and maybe a City attorney can um validate this too I I believe we need to declare two vacancies on that board at this point and then we can
begin the process of transitioning over you can declare the vacancies now uh there's nothing that mandates that you have to declare the vacancies as soon as they're vacant so you can defer that until um you know at at some other future meeting as well yeah either option is available you don't include it it' be fine we get it done with so we want to declare in my
motion we want to declare the two vacancies as well is that what we're talking about if You' like sure do we need to fill those with council members to make it work no not tell he comes back with his no you you could do that now you or or you could defer that to later um and and frankly since the Eda is not going to be meeting within the next couple of months um I don't really see practical need for that but okay okay my
motion is made that we move forward with it so do you want me to redo it or just a motion to direct staff and the attorney to draft the necessary documents and declare two vacancies that should be sufficient on the motion okay moved so moved second I have a motion second all in favor I I oppos None motion passes step
report Mr Mayor I'll just uh give one quick update here uh the legislature is finally in session after uh their uh challenges as they are down there um and uh we have two bills that are are being drafted uh as we speak and um and what I'm being told is that um there's a ceiling to the amount of uh bonding that can take place this year I believe the ceiling is established based on future project rections of taxes that are coming in and what sort of capacity
there is and they're saying that's it's around a $700 million ceiling uh and of that the roads uh roads will get a lion share of that so all other projects kind of play second fiddle to to roads and so what I will say is that clean water the project that we have there on on Simson 65 which is a water tower uh water treatment center and and a well uh where we're planning to hook the schools up uh to city sewer and water services uh
clean water is always scores well so that's always a good project for the state neither it's a uh both parties get behind uh get behind clean water because in this particular case uh the kids the kids are drinking water that um certainly has a a certain color to it but at any rate um we're we're working towards that um they had indicated there may be some need to Stage this out uh multiple years so we're going to try and figure out what the best strategy is
there uh to be successful in in having the state back this project and help um help complete the work that we need to do on that end and so I will keep everyone updated on that and we'll be we'll be scheduling times down there to uh to testify in support of this both in the Senate and the house and of course uh Senate uh Senator calbar and representative Peggy Scott are are in a camp on this on this project and they're be very helpful in helping us try to
get this across the finish line so more information on that and certainly opportunities to they always like to see elected officials down there so if you if anyone on the council wants to go down and and Lobby in support of this um we can we can set that up so that is my only staff update thank you Council reports Jim I'm good I'm good jtim Susan I attended the local official
um meeting a week or so ago and U Matt look's name came up a couple of times just so just because they were talking about um how the state is has no has so many unfunded mandates and the our $18 billion Surplus has gone to a $5 billion deficit and um I guess Matt's been down there asking for money a
lot so that's why your name came up they also talked a lot about voting and uh our voting process and where it's secure and where it's not secure and for instance it's I'd say 95% secure but if there's a Jim Smith who lives in Precinct 3 and he moved over to Precinct one and he wasn't the most honest person and he had both of his drivers license still he could probably still vote
in Precinct one and Precinct 3 because those pole pads wouldn't detect it because he had different addresses but I think they're working on it and then the other thing they talked about was how many cities Lynwood up in our area need um Community planning directors and um city planners and stuff I'd say over half so that's what came out
of that meeting that's all I have okay I have nothing uh motion to adjourn I'll make a motion to adjourn second motion's been made vote all in favor I I post meeting's done