e e e e e e e e e e
e e e welcome everybody it's been a been an extra week so I'm kind of out of sorts but call the meeting to order and the roll calls school board members as we're all present so we'll start with 4.0 with communication
reports Finance update hello hi all right we're gonna start with the budget to actual and um I just since it's the beginning of the year um not too much to note um one thing I wanted to bring to
attention that our federal revenue um is actually 0% of our budget right now it's showing 40% I did not realize that um something was posted or not posted until this afternoon so um that is actually a 0% with our
um um Revenue projection there then um going down to other financing uses at the bottom of the for the expenditures it is showing that we're at 185. n% of the budget meant and that is um due to when I built
the budget I missed the workman's comp insurance in there so that is going to affect your budget a little bit so that's about roughly $135,000 so those are the two points that I wanted to make um that and then Kevin and I have
already lined up some times to start meeting to going over our revised budget hopefully we'll start maybe next week depends audits coming up so that's that's taking up a lot of our our time right now so those are the two points I wanted to make on the budget to actual
any questions there any questions for Carla and then going on to the treasures report um we are actually sitting exactly the same as we were last month as far as the the change over last year
um um just continuing to watch so that we can time our bills appropriately all I had there any questions board thank you car principal reports with whom shall we start you you
want me to go or you can go too okay okay yeah all right so um uh School Readiness enrollments we are at capacity our our super prek class has 17 students enrolled our four-year-olds have 80 our
three-year-olds have 40 we have um two four-year-olds and one three-year-old on the waiting list so is that with the extra or the addition of the class yeah that you have a teacher we do not yet but I'm I'm looking we need a preschool teacher we
still need a preschool teacher and we plugging for right now yeah yep so we still need a preschool teacher and we need an after wve coordinator because enrollments there are up too we've got more kids in after wave but I talked with the gal this morning and she's really interested so I'm excited about that but but yeah in on the search for a
licensed preschool teacher and not extra class is going back into the middle school that was the class nope the extra class is going back into um South Point in room five 502 Dan my my question would just be is do you have a contingency plan if you don't find anybody I do yeah I have a
long-term sub on the on the hook so yep you would do the same with after wave yep yep same thing yep and space is not an issue for that extra cost that's no it's the same space
we used last y okay yep all right all right New Heights um we currently have these numbers are a little fluid we have 145 kindergarteners Diane gave you the uh Super K at 17 151 first
graders 142 second graders um we've had about 18 kids out and 18 kids in so I mean we're um we're pretty good there um we're
classrooms are all filled with teachers um we're searching obviously for that social worker position um so that's out there we're trying to write find the right candidate for that role uh this morning we did some interviews for the assistant open
assistant principal position um we are hoping to to get that offer done um we were hoping to try to get it done tonight but it didn't quite happen so we'll be be uh working with um people inside to get it done um with Mr Grover
and Nancy to get that offer in um just spending time getting ready for workshops and schedules um last week staff we had uh 28 staff in and trained for responsive classroom at New Heights um we have some staff being trained this
week in OG as well um out at South Point um I'll be meeting with special ed in the next week to look at par assignments student assignments all of those pieces um office staff Jody's back today
for the rest of the year and Lacy is back on Monday so we'll have a full staff back there um Ka we're just getting ready umal and PBIS have met a couple times over the summer um we had our big mtss Retreat last week um so
we're pretty well good to go there and we're just getting ready for the open house for K2 on the 28th of August not October August questions what are the class sizing class sizes looking like for kindergarten I know that was been has
been on the radar um I think they're around 23 23 22 23 y you got enough teachers don't anticipate any classes going over not right now so I'm
hoping but we will go let you know what time the 28th what time is that uh open house is 3:30 to 6:30 thank you Mr r y good evening hello hello
hello all right South Point so a lot of things are happening it feels like a busy school right now as we have staff back um as Chad had stated we are in the midst of OG and morphology training for um staff 35 and then we're having some staff from New Heights come over and
welcome as well we had a lot of our staff join new heights um as well for that responsive class room last week uh looking at our class numbers our third grade is sitting at 146 fourth grade is at 135 and fifth
grade is at 141 one the grade that I'm really concerned about though is our third grade our class sizes right now are all sitting at 24 with two classes at 25 and so just just to give you a little
breakdown um 32 IEPs left South Point and transitioned over to the middle school but they are getting that much we're we're inheriting 32 more coming into to South Point in that third grade class with nine students already already
identified as red flag of possibly looking at um IEPs or behavior just to give you that background in third grade that's just in third grade correct is that how many left the school too yes roughly yep so
32 plus the nine more in third grade in third just in correct so we are concerned about our class sizes in third grade yeah so taking that under consideration um again we have open house just like um
uh New Heights does to get back and forth between New Heights and South Point not mixing that but um our open house will be from 3:30 to 6:30 on the 28th as well um we're looking to have our class list go live to families this Friday and um just happy to have staff
back and ready to go any questions at what point would you want to do um well I think we're looking at it right now yes we would be playing musical classrooms over there but that's that's
fine yeah and I don't know where the board's conversation obviously I was not part of that you know when the reduction was made um it it's getting you know to that point um one concern is though the specialty area bring that up that was my
next okay you want to go on no go ahead um so right now we are sitting with three specials we have music vied and gym that's three if we were to get right now we have six sections of um third grade fourth grade and fifth grade if we
put a seventh in there that's going to um alter the schedule drastically because we'll need that third section or that that third of a you need another prep coverage so to speak and so it's almost like an addition of two in
essence or one and a half somehow um one thing I've thrown out I mean because it sounds like the numbers are similar they grew a couple like I like today we had an open enrollment come in I think one or two we had two two um I would be more
comfortable closing and I don't know if you've ever done that to open enrollment going forward so that you don't get five or six more three more you know I mean we want kids but the problem is if you get two more kids and you have to add two teachers or one teacher it's almost
it's cost prohibitive you know what I'm saying it's if someone moves into the district you have no choice it doesn't close that it's closing it to the outside coming in for instance and again we welcome outside people I don't want anyone going he's against that no we want kids here but when you get to a
Tipping Point on a grade at this point in you know to have to go and add like I say one and redo your schedule or or find um CAA is the one I'm not I thought she was going to be here oh sorry sorry you know was and help me if I'm wrong that you need
another prep coverage and that becomes who do you you know what do you put in and you know you don't hire someone for one hour necessarily or you know so then would do you recommend closing that open en rollment for every school or just close it by grade third grade just by
again I'll be honest I've never had to do that but there are districts that do that so that again if someone moves in we have to take them you know so like I say right now you're I mean if you you you're at 2425 with a couple it would prevent it for the most part the other
thing is is there a kid or two that doesn't show up you know we've had that happen too at the start of a year you know and so I mean I'm just throwing it out there for discussion because I wasn't part of the numbers I don't think have drastically changed from when you made the decision you you possibly
gained a couple right has those IEPs have gone up though haven't they yes um from the spring yes and then with the t nine that are already flaged perhaps so that number is gone so that I mean even if the pupil number didn't change that
much the need seems like it's changed yes well I think we're too high yeah I was gon yeah we you know that's a lot say in the last in the last six years we stri we strive to stay in that that ler lower2 you're saying 25 and then heavy
work I I think we're too too high I guess um I don't know we do do we post we have to put something to board business yeah if want toap something but can I ask your perspective didn't you say you had 23 in kindergarten which is
getting up there too well what I'm getting at is 23 in kindergarten and 25 again special that is a separate piece but I mean 23 in kindergarten 25 in third grade should be doable you know and again Apples to Apples everything's not the same when you get some you know
different needs and again I I'm here to support I love the small class size but we also budget wise yeah you know it's some things may have to tweak up a little bit over time so um I will take your direction well so that would equal if it
stands the way it is that's seven kids if you know disperse them evenly in each third grade class that's a third of the class almost of having special needs or special
instruction is that even doable as it is at 24 well in a perfect world you know we'd always want more people more staff and more support that way yeah just seems like a lot because not all of them will have peras right and
there's usually one depends on what is what the so I mean that could be yeah that could be a lot for one te and then not disrupt the learning of the other students I don't I I don't sit but we are making some assumptions yeah
right now without City like you had mentioned that the nine those are those are merely assumptions probably probably pretty good assumptions right from New Heights this is what was what was brought to mtss and then flaged as far as going forward
right on the edge getting there well if especially if class assignments are one and go on Friday we're there as far as make needing to make a decision don't you think say they again what about making the decision on Friday well if the classes Friday we would like to jointly the two elementaries like to
post our class list on Friday two families so you know what what teacher and such but you would want to do to know that you have another teacher before you send out those list let change before yeah yeah and it yeah not that it couldn't I'm just saying we're
probably right at does that need board action to at a class it does not right no being board action well I mean to hire I mean we can post at any time just like I'll be honest if we get a AP in place we're going to post I mean just so you're aware I mean as long as I have
something I think the board's going to support we're going to post bring them to the tables and there'll be in order meaning you'd hire the AP you'd hire the replacement you know if that it was internal or if it's not internal you know we're we're expecting you know to
take care of it all in kind of one go here um if we need a special meeting we can um but it just depends so I I guess I'd be open to open enrollment we want to be yeah we want to be friendly just for that CL that well but just what happens if someone moves a
couple people moving into town and then and they have third graders all of a sudden we're over that threshold anyways yeah correct you I mean and then we're we're forced to do that and then we've already canceled open enrollment for third grade we might have lost a couple kids
there I think we should look for another teacher for third grade what happens if two don't show I'm just throwing you know throwing it both ways you know you're still yeah you're high you're at your kind of limit um I mean you you can add a month in it's
harder yeah wouldn't it be easier to do it now instead of after school or started correct because even if it's just the 146 with but at least after school starts then we know you're right without moving on to something we know and rather than trying to assume what
this is and I I guess I don't know I've never seen where we added I mean I know it's happened but I don't know since I've been here we added a teacher in the middle after school yeah we did at New Heights one time didn't we before my time I'm not sure I don't no it's not often we still have to add the special
yeah right that per sure yeah but if you did at the seven classes that's 20.85% oh lot to think about right yeah anything else right thank you thank
you I'll just I mean I Bo I think before Jill goes I think we need to decide how how we're going to report I know these are administrative reports but if something's going to need to be added need to how about let's hear the rest of the report just in case someone else ask for an addition or what and then maybe
under my committee report or my report or something will Happ skipped I'm sorry yep no that's no that's fine well the welcome is official when you send your staff the welcome back newsletter with all of the schedules and all the details and that happened today I think for all of us so um it's
official and certainly exciting um couple of things at CMS are uh schedules for teachers and our parents for orientation have been shared not schedules for students yet but I've already heard from students can I see my schedule not yet come to orientation so
orientation is scheduled next week Tuesday Wednesday Thursday each graded level has a day that's reserved for them and there's a morning session an afternoon session um I sent out information I'll again resend that too um recognizing too that there needs to be some flexibility with those schedules because parents have kids in lots of
places to be so if a morning doesn't work we do know that they can come in the afternoon um we'll also open up opportunities um for families to come in if those days don't work because we all know that middle schoolers get a little wor probably all students get a little worried ahead of the school year um with
making sure that their lockers are in place and that their schedules are in place so we will help them um to do that successfully our CMS activities many of them started today and if they didn't start today they're going to really really quickly so we met with coaches to kind of give some expectations and parameters for what we want for students
um that was a good thing um and then we also had have uh some enrollment numbers to share so um we are in okay shape um numbers wise they are they are higher than what we've had and a little bit higher than what I would have expected
so um overall right now we have 458 students that are enrolled um there are an additional five that we are aware of that are are going to be enrolling so they're not in the books but parents have contacted us and said we're going to be coming um so get ready um and we
will be but right now um if I were looking at sixth grade and including those five students I'm going to include the five students we are at 150 which is manageable um but we will have some class sizes particularly in our social and our science at at 28 okay um then
the good news is that our seventh grade class is really big um but the tough news is that that means some challenges with Staffing we're at 167 that's incredible we at the end of the year were 155 156 and we've just kind of had this
growth and if you've been in the middle school you know our seventh grade hallway is the tightest hallway so we are going to find spaces and places for them to have lockers um as close to the seventh grade hallway as possible um that being said uh looking at some of our classes there are going to be some
28s some 29s and I'm trying to avoid 30 so I'm working on balancing classes um so that that's not the case but there are some Challen es when we have um designated time periods of the day where this is when fiet and health and keyboarding goes and there's six sections and then there's there's Tech
and there's the career block and there's six sections and then there's so there's there's and then we have really great numbers with our band in choir like that is a huge celebration um but there's some challenges with scheduling because when half of the grade is in band or choir we still have to get classes and
kids scheduled and rolling around that too so um we're working through it as best we can and our eighth grade class is at 143 um so those are some more manageable numbers um so there's a lot that goes into the scheduling piece of it I want to uh also say thank you to
our special ed teachers because they do an incredible job of making sure that our kids are getting support on day one and it's because they come in ahead of time and they look at the things and they make sure that that our pair of professionals are in the places that they are needing to be um so that we're ready to roll right away with kids and
that's really important especially when we're transitioning sixth graders and I would AR all of our students because they need to be supported right from the first day in a middle school setting with relationships being number one questions are you concerned with like so
I know sixth seventh and eth they're older ideally able to manage themselves better are you worried about the larger class sizes or do you think that it should be doable like what um so you know those are big classes the advantage
that we have at in a middle school is that they're they're going to be for 50 minutes and then they move on to the next class which is likely going to be a smaller class yeah um so it's not an all day thing which is a different kind of commitment the challenge though is if if we're looking at one class in particular I would just want to add one section but
where do I get an extra science teacher for one hour and for social studies for one hour and a tech teacher for another hour without impacting our our senior high so the the dance is a little bit different at the secondary when we have to look at licensing and then we have to look at how do you how do you manage the
people yeah because it's not just one area multip okay yep other questions speaking of activities I have to get my sixth grader to tennis so I'm going to sneak out but I will learn more later thank you
you hello everybody um high school wise uh um we got a lot of stuff going on uh we have a lot of people in my building I can tell you that um 66 to be exact um it it's probably high because uh high
schoolers just don't like to tell anybody that they're leaving or whatever so um as of right now we do have 13 new kids coming in uh six from either saart or Riverside so uh and then the other seven are from various places online s
uh stepen Aro Fisher whatever um we have as of right now we have two people that are for sure leaving that are have have had records requested to go other places one to Grand Forks one to West Fargo um seniors are 122 so that's still a pretty low class uh so I can tell you on uh in
the end of May will still be an hour for graduation uh after that I'm not making any promises uh because the junior class is uh 162 uh my sophomore class is the biggest class in the district that's at 182
right now uh and then 150 for the Freshman um I did look at my freshman biology classes we did for some miracle I did I did uh get seven biology classes from the very beginning and back in in March when we scheduled so I should be
good there that's still 25 or 26 for the most part um English classes I'm not too worried about as far as uh numbers there because we have the lower level English class for a lot of the kids too so it's the the the regular Ed engl Eng 10 is probably in that 24 25 range so they'll
be fine um and same thing with um soci studies and then uh math is the same way they got different levels of math so they'll be fine there um um my new admin assistant Lisa Hill is obviously a little overwhelmed by a lot of things but she's doing awesome
she's great uh great to work with and her and Heather are working great together and I know when Kelly comes in she'll be working well with him as well um just a lot of things that uh Wendy knew after having 20 years experience that we'll probably miss and then realize oh yeah that's right that's
something that somebody did that we uh forgot about so uh we'll have to be patient on that um we got a freshman coming in for orientation on the 19th uh we have two sessions as per usual one at 10 o'clock in the morning one at 7 o'clock at night so if you have a
freshman uh they that's when those CL those things are about hour and a half session uh telling you all the ins and outs of being a Freshman uh and then the other uh orientations are it's not really an orientation just if you have a schedule that's not filled come in during those next three days and talk to
the councelors so that's easy um it got busy around here today uh fall Sports started so we got got people in the gym we got people in the field we've got people all over play tennis courts so um that's that's going and going and going and then games will be within a couple
weeks so that's big um as people stated we have people in our building for uh for teachers that'll become coming in on the 19th that's the trade day for that um President's Day um the Thursday before so they'll come in the 19th 20 21 or 22 they they will share with me when
they're coming in with as many coaches I as I have they might have a morning that they can come in or an afternoon but they'll put in a full day one of those days of the that week and then officially the 27th of August um just something of note uh primary elections
here tomorrow in our gym the new gym um Awards three four and five will vote here we'll also have the general election here in November um that's something that Megan Nelson and I have worked out with the city that they'd like to have that so um really it should be a slow day tomorrow I guess supposedly there's only
two races that need to be narrowed down so everybody else is either already gotten picked or running un opposed or whatever with no right in so should be a pretty casual day so all right other than that I got nothing any questions for you guys from you guys
questions okay y thank you no no okay um again in no specific order just throwing throwing some things out um uh redact okay I'm sure you're aware the the district got two pots of
money for the most part or I should say is going to get two pots of money there's $36 a kid um that is specifically for Teacher stiens so we have to have anou in place and to figure out how we're going to divvy that up so to speak um the union
has contacted me they're interested in sitting down and starting a conversation msba and Ed Minnesota put out a uh uh recommended uhou we have to fill bits and pieces in so as long as the board's okay I'm going
to start a conversation there's a webinar um on August 26 that both myself for the district and Ed Minnesota will participate in to get some more Direction but we're just going to start having a conversation I'm going to have a couple of the admin with because we got to look at what's on early out time
kind of what's on their own time and that's kind of what the stiens for we need to know total number of people we got two years to cover because the bulk is being done this year but there's a second round of people that will need some next year so I just don't want to step on any toes you're okay if I start
a conversation we'll bring the board in and like I say there's no we have to you know that one pot is for them the other PO is for the district to pay for expenses any questions on that okay my only I just have a question you said you mentioned Ed Minnesota and msba they
didn't work together to put one together they each s sent an example they work together to put well they were directed by legislature to work together to put oneou together so we got oneou in it it's that's usually where it yeah no I understand that but no that was part of the direction and like say I'm not
saying what happened behind who gave and who took and whatever but yeah it came out together um ESS same thing there's some changes earn safe and sick time um right now you have two pots okay and I I don't know
how how up you're on like on a teacher contract there had to be 48 hours in one pot that could be used for the expanded sick leave the law changed this last session and I'm going to say I think it came majority for Med Minnesota okay that
there can no longer as of January 1st two buckets anything like some of your teachers might have 100 hour or 100 days 150 days whatever whatever you have in reserve on January 1st now qualifies for the expanded use in esst it wasn't that
way it was going to be anything new was going to go in that got changed so um I'm recommending we might as well change right now and so I'm going to again if it's okay work with at Minnesota your local group to work on thatou because
like I said we business-wise we've talked about it I mean why wait I mean most people are going to have enough to get them through and we're going to have to do it mid year and then the business office so um I just don't want to again it'll come to you for approval you know and stuff but
we have to no questions asked by January one so I okay um giving a heads up August 27th is our official welcome back 8 o00 and the board wants to come there's a light they call light breakfast um you know just to meet and greet and again it
could be more than three of you all I've told my other time or other board was you know we just can't hang out together if you want to come and welcome people back I will do a welcome back at 8 and then they go into some different things um as the day goes on don't feel like you have to but if you want to um come
join us um uh policies just so you're aware um I I asked Nancy to put him in the consent agenda which I think is a little bit of a change because typically they went through our policy committee um there's not major changes from us
okay there were a few tweaks um but it it okay just giving your heads up um and and uh yeah go with that one other thing that was pulled and and I'm going to explain my stance there was if you looked right away a request for an FMLA
leave on there and we took it off I'll be honest I don't recommend having it on because some could argue it's maybe too much information as long as it qualifies in contract or by law you don't have a choice but to approve it now if someone doesn't for instance sometimes our pairs
didn't have enough hours so they don't qual didn't qualify for FMLA those would have to come to you and they can share what you want so I recommend if it's illegal and they qualify probably shouldn't be on the board table I appreciate that you okay and I'm just so okay um like say if it doesn't qualify
they'll be coming to you um uh heads up we uh we are asked if we wanted to participate there's a job fair on September 12th over at the I think it's theis center it's 1 to4 main focus is going to be looking for substitutes it costs four 400 or $450 we got a few that are going to go
sit myself included at a table and see if we can it gets some PR on the radio as well not a huge costs I think they did it this spring you know questionable if we got anyone or not but I'm thinking more we need subs now there's someone looking right now where in the spring
you want to sub in the fall or not or you know unless you're looking for a fulltime so just giveing me heads up there um I I have a question strategic planning and and I don't know how um you know staff is B I told you early on I didn't want to start anything strategic planning without have an admin back and
knowing how you want to move forward whether it's something you know you want us to do as a group or whether you want to bring an outside group like an msba or someone in to you know um again I assume you want to engage the public and get some groups in doesn't need a
decision tonight but I guess I'm just looking for how you want to move forward to have some discussion um there are other groups besides msba I mean again I'm however you want but or we doing it internally and want to get the ball going you know to start moving to get
some updated so I don't know if anyone has thoughts on that right now or my thoughts would be um from my chair would just be to do it internally okay we've hired outside entities before to come in and or buying their product I
would much rather see you as the new superintendent we have lots of new leadership with within the district that group getting together that's just my my perspective no I I heard yeah I heard it think Go real well last time with the outside entity so um I would be in favor
of that as well okay and there's been individuals that have been part of that before that are still on your on your leadership team but I think um I think that's that's where to start it's it's your guys' school it's not msba school to come in and they're just selling a product and I shouldn't I will I'll say
that at a public meeting no no I no I I don't disagree the only the only caveat is if there's outside you know if we invite public Sometimes some say they'll you know say something to you but they wouldn't say it to you know where if that outside it depends on how much input you want like I say from a I'm
going to say non-bias and I don't know if that's true they you know they're contracted they're working for you you know but that's the only difference I have no problem as long as groups can you know help um including yourself get some public because typically we invite and try to have a working group so you
get it's not just admin's strategic plan or the board it's we we heard from the outside you know as long as we're all willing to you know throw some names out and we can in do invites and things like that I think we can I think we've been successful in the last year of doing
surveys and things like that or you'll be able to get put some Community input and engage it as as it goes and maybe you do need to come back to the board again that's just my my perspective no I agree I was involved in it last time and I just thought that it went it went South and we paid money for it it just I
I don't I don't feel it went the direction that it need needed to go so I I'm a big advocate of you guys owning it well that and we got for the superintendent search an overwhelming number of responses on surveys and I think that we could have the same with the Strategic plan as well yep I agree
okay we will start walking down that and are we gonna have oh sorry are we gonna have board members on this as well or is it just going to be brought to the board no I I guess I would assume you have board the I've been involved again I've been involved with msba been involved with us working you know kind of
duplicating it and I was involved with a uh Teamworks group um again that's over 26 you know years it wasn't just a soup um every time you had board members involved just like you had you know employees and you had community
members and you tried getting um you know and eventually the board has the final say you know to adopt and but you want that input from a wider group yes okay um the only other thing I have is
third grade what conversation you want to have in Direction well no I just I put it on to um talk about yeah what uh what direction you want to go or how you want that dealt with or um I don't want to put words in
anybody's mouth well I was gonna bring something Josh com over there's no sense but if they move in that those get added we still it's still the class sizes will still almost be unmanageable anyway so capping it off any it just
doesn't make sense to cap off like they were saying think we should just look for another teacher or two teachers or one and a half I don't know that I mean 32 with a possible nine and then the class sizes are big and one of the
biggest concerns last even last year was second grade was them going to third grade into less sections and things like that and being unmanageable I think that's a lot especially when they're still that young well that's my two sents I know we don't
have the money for it but we can't let the kids suffer educationally because we haven't like um okay here so here's what I'll say and I guess maybe it's maybe me coming from a teacher's perspective on this because I've been in the
classroom I think that I the teachers that we have in third grade are great teachers and I think the training that we're giving them right now with their responsive classroom is going to go a long ways to help a lot of them now adding another classroom would that help them as well sure it would but it's
going to make self Point even more difficult to manage when you have to Now find those spots for two right now that even number really balances out self Point really well it allows those classrooms to move from
elective elective really easily if all of a sudden you're going to add that second spot that might be more of a than just that one teacher or that one classroom size so unless we absolutely have to I
would be willing to trust the teachers that we have in place right now for this year that would be my thought process well I just want to say just because I want to add another teacher doesn't it say that I don't trust the teachers I do I love team I just think that that is a
lot especially when a lot of them aren't reading at grade level aren't at math at grade level there's even ones that aren't on IEPs it's just a a lot I don't know it is but the what what is what is that stress level going to do to the building as a
whole um knowing that you have to you're what you're moving you're not just moving like a couple kids here and creating this one classroom here you're changing the whole dynamics of the school and how the school flows will you come to the mic
no you're going to be there anyway for summer school as she she's she's doing that um yeah my two cents would be we have two new leaders out there all right we need to think out think outside think outside
the box and and I think they're going to do a wonderful job of of thinking outside the box Melissa was in front of us hey we we need we need to think about this um I'm not in support of adding adding um teachers at at this time unless we ABS
absolutely need it we've had to make some some tough tough decisions um over over the LA last few months I mean if we have leaders coming to us and say we absolutely need this because we're going to fail by by all means then then we have to do that I don't don't see that
coming from Melissa that's where I was that's where I was going to go so I I think we need to hear a recommendation or not a recommendation or talk about you know what what is more more stressful having that amount of students with that amount of IEPs or on the
school when you add a section that being said we know you haven't been in the school yet so let's let's lean on like you know it's hard to have a recommendation when you haven't been in no yeah no as down yeah just just to kind of give you a background maybe on
the IEP situation a little bit on on what what that what that looks like of course we want to serve all kids as as best possible um uh basically just to give you an idea you know we have uh several different disabilities that we'll be working with
in the third grade uh we have 22 students that will be on a speech IEP um out of those 22 possibly to that will need some extra um attention as well um we have three that are um three
students with um three four five six that have some cognitive um mildly you know um pieces there um Trisha fori is well aware of those students and and some of those parts and pieces and in
servicing those kiddos um and what that's going to look like both in and out of the classroom as well um I don't want to identify but we do have a very low number of EBD students coming in and
um which is different than what we had the previous year um we also have um students with autism spectrum that are coming in um but again that has all been discussed with Trisha fory she's well aware what
that case load is going to look like and how we're going to try and serve those kids this year as well so given that that's just an idea that there is some manageable pieces here coming in as well that looked different another thing I
would that we could possibly look at if things are need needed which is something we tried to look at last year at heal Point especially with one of the sections that we were working with was trying to get a pair of professional attached maybe if there was a a dire
need for more assistance um as a as an option possibly as well so as second grade were they in seven sections or correct okay and how did that I mean I know
whole year year would have passed but how did they fair was was it very manageable did it seem like they were concerned sending them towards a six section Group in Seven sections they were obviously more manageable y for sure
um did they think okay so which is the bigger stressor on the building by adding a section or on the the staff by not adding a
section not gonna make any friends right now but well and I guess may maybe and I'm GNA step in I mean she's gonna advocate for her staff and she needs to well well you know what I'm saying I'm being honest that she should say you know adding it'll interrupt the flow but
the flip side is you see what I'm getting at she we're going to pit her against her staff going you didn't stand you see what I'm getting I don't want to do that I mean going to a smaller number is going to be easier on the teachers I think than the flow but that being said and again I'm here to Advocate you know
for the teachers as well and the staff but I'm also here to advocate for the board side of sometime we're going to have to you know make progress towards like you did and 80 to 85% of your budget is probably staff and so somewhere we're going to
have to give and take the the special ed number is probably not going down um the 22 speech I think they speech only is that correct yes you know and again you know that's a little different than being the high needs you know um and again I agree it's at that Breaking
Point don't get me wrong you you know but it's a a two-person ad you know and that could be anywhere from you know the low end which is 44,000 starting Plus benefits so I don't know exactly is that a $70,000 you know assuming Family
Insurance and this and that up to whatever the top is you know I mean you most likely aren't High the top but I mean it's a $140,000 ad um and I like I say I'm just going to say I struggle a little bit again not that I don't support right um
can you can you post see if you even get I mean because you're going to things are going to evolve within the next couple weeks right and things will evolve with that post within you know the next few weeks so if you don't get any you know hits I guess that ANS a
question no matter what or maybe we lose a couple students between now and start you don't need then you don't want even interview I mean that could be an option but I know that might not be the best look either where you're posting I mean I think correct me if I'm wrong have you ever not gotten an elementary teacher
well we've been hiring for a social worker for a very soci workers a different license that's different I'm just we looked almost for a specialed teacher for nine months no I think times where it has been very
low but I'm just and I think you'll get a special or a elementary teacher if you post for it special ed preschool special license you know that a little more challenge social work very challenging you know um I wouldn't be opposed to talking
again about Clos in the open enrollment I think that's the route we take you know that's not our yeah here it's extra you know people coming and not that for the whole District just this just the one grade all that prevents is is it from this day forward or is it for those
that are even en rolled already no it would be from this for you can't go back you know but and again I'm guessing I've never done it there's probably a resolution we would just like I say have to get that in place and probably want to do it as soon as possible um but like
I say and again it's the message we want kids but we're in a tough spot here if if two or three move in we have to take those so your numbers could still fluctuate you could lose a couple you know things change it just prevents neighboring for the most part having to
take because right now you don't have a reason not to and we always have yeah at least in my understanding we always have that's I think that's the way I I see it right now and again it's just for the year you can look at you know as we plan for next
year you know did we have a bunch of we could it could be for a month could be for a month maybe we lose 10 kids yeah then we say well let's reopen that reopen that resolution or Tipping Point you know that's where you got balance
so that's going down to 20 students is that's as low as we would have ever I kind my time here I've never we've never been that low so that that seems yeah if we get if we get more students I would be all for adding a section I just think right now we're at the peak um and we do
have a little bit of benefit of time I know it's not the greatest time to hire teacher no matter what but um or you leave it open and see what happens like I say in in the three weeks I mean you know every well districts have added a month in or replac teachers I mean
things happen you have people pass aways right now we're trying to make that we just don't know right and to add a two teachers for something that may or may not happen seems I don't know i' I'd rather just wait and see how it goes and potentially do that resolution especially when we've worked so hard on
the budget you know adding to yeah I'm in favor of that how about this side of the table I didn't hear I you said you're in support of yeah closing close or just wait no I I I
would close I'm I'm in guess I'm in support of just waiting I don't know we're not going to come up with the resolution tonight um so that GES gives us a little bit of time unless we back but what it doesn't do is in the next just like today one came to the desk I mean if they come to the desk now I mean
you can wait a day or so but you can't you know we're going to wait two weeks and see what happen I mean so we either have to decide yeah let's set a meeting as quick as possible meaning 72-hour notice and let's close it or we're willing to wait and see what the numbers happen and and deal with
it as time goes on if and I don't have a good ticket for you there isn't a win you know you I mean it sounds like we're anticipating a special meeting anyhow if the if an offer very possible I don't know just throwing that out there oh why
don't we just close it tonight and then we can look at it again in two weeks and then we're going to be closer to school at that point in time no we're saying we can't close we have to have a resolution I think that I like I say I'm pretty sure there's a resolution that we have to have in front of you that that lays out and like I say I've never closed it
I've had neighboring we want to be clear that this is yeah dire situ we don't want to do this but I mean well and that we're not making assumptions that you know I'm on website here right now trying trying to figure out how how to do it but we I think this is also something that we want to make sure that
we run do our due diligence on WE how about this let's set a meeting for like Friday morning Friday morning yeah we'll have the contract for a new hire and we'll have the process if you decide not to go down this process you don't act on
it but I will get the the legal steps and and it'll be posted tomorrow to close third grade get the resolution whatever we need if on Friday morning you decide not you know can vote that down you know or pull it or not do it but if we don't put it on there you
can't add it to a special meeting is that okay I will be gone I'm I was supposed to be gone today but I I was TR plans got smoed so but I will be G I could in I don't know need to have the post where you're going to be and you have to has to be Public Access so if
you want to if you want to go in a you have to do I would I guess we don't need it on YouTube I didn't know if you needed me to vote conversation Friday what what time Friday morning seven seven seven
okay no I just I'm so we roll yeah Melissa I didn't mean to pin you against your staff I apologize T staff I didn't tough question we're always gonna say we need more St
yeah that's all I have unless you have more questions no Rel any committee reports um the only thing I was going to mention that the policy committee did meet did review these and like I say for the most part it's mspas we tweaked a couple words a typo
um uh Lyn and Lindsay and I met with Diane with regards to preschool and are again looking at options you know just starting to investigate I know the board has looked at different things obviously spacing being an issue in buildings so we're going down that I actually had a conversation with IC a little bit this
morning and we're going to do a little uh uh I call it Zoom teams meeting um with Ron and just talk about some what we threw out and then um oh the buildings and grounds again that just so you're aware we set quarterly meetings and and we have a day
each the first one's in September then December it's a third Monday we may change that but just so youw other than that just what I talked to you about you know then we'll use started some conversation I have a question yep um I know last year we did if you know um
parents did the free and reduce application they get um I just want to make sure we're doing that again and and I had that on my list um I'll be honest with you add something to the agenda it's illegal okay no no just hear it out many districts did I'll be honest we
through an audit got our hand slapped okay and so we brought it up and it actually came up you know and again I'm in favor I think it actually is an equitable thing of getting more people you know especially the kids to the events that being said it came up in
Carla's business manager meeting training several other districts have gotten their hands SL and so it's kind of hard to say we should keep doing this when you know it's not now that being said the district has a right if you want to you know we have to keep at trying to get as
many free and reduced free meals are still there you can have free attendance for different age levels you know I mean if again you're getting more in compensatory from the free and reduceed than you did whether it was the first
was that first year or second year last year we did it for a couple years the first year our numbers definitely went up okay last year the automatic re you know inclusion brought I think every you know most districts up so the reality is you
know I mean if you want to do something you can you know wave activ you know the entrance fees whether it's to a certain grade across the board there's some places that don't charge students to get in but doing the and again I love the idea I mean it made
sense but but you can't attach it to that Federal free and reduced program if you wanted to do something else that's a different story but you can't attach it to the federal free and reduced program to incentivize filling that out okay and yeah I'm sorry I had
that on my no can you just make it part of their paperwork that they have to fill out you can but like if part of registration right but but if they don't fill that because some families don't or don't want to you can't then you don't get a pass I mean then it's attached you
see what I'm saying the the free and reduced app can go out with everything I feel like we used to have student passes just got in games I don't remember paying as a student but maybe we did very small parents probably paid it you know that the flip side to it and
I'm just throwing out and um I talked with uh Scott a little bit about it odds are the uh food which the concessions probably went up the last couple years now whether covers probably doesn't but I'm just saying more kids at events mean
more candy and pop sold and that type stuff which in essence comes back to you one way shape and form but like I say I I have no evidence to say it's going to cover each other you know um some events it covers you know you don't hardly cover the the ticket takers but um
others yeah they're a lot of kids so not same so we just need to encourage everybody to fill out the free and reduced correct still helps us in other areas but unfortunately something good yeah which I think was a great idea and quite a few districts did it
unfortunately federal government says not acceptable and so that's not acceptable I we all kids up here I have trouble make this this U this this thought but what incentivize
them why don't let our kids into acties for free they're sneaking in anyway they're all that all that any but it's not probably a big money maker for us anyway I know it's going to to go back we can pull the number if you want
it would be nice you know what some numbers yeah and concessions are going to go up yeah and the the other the other option there are some place that say you know kids under 10 have to be accompanied by an adult you can't just drop your kid off and leave them you know or 12 or
some number I mean it's hard to monitor but you're small enough Community you may you know I'm just throwing an idea be riots be [Laughter]
riots oh for sure yeah yeah yeah well I think we can talk about it at the next me I mean we have time 26 yeah other than you might have one football game or something think no you didn't get it yeah correct to give them
a yeah principales would be able to announce their registration or whatever might be maybe that's and I'm sure there's already families that that have pay too if we do go down that L but I I think it's great to encourage to do it and if we can't offer it for free make
it free oh yeah I would like just to if you can email us the number or if you can yeah I don't know how Wizardry you are sales like for adults for the last couple years and then concession sales too to see how it's changed with the
activities passes and things like that and Trend would be nice to see too concession sales may be trippy concessions like $30,000 on Theo that's AE that's just sessions here at the high school was
$30,000 last year all roughly made that much okay all right we'll talk about it next meeting good good question Eric thank you I apologize I go we gotta hear from Melissa [Laughter]
for maybe all right so third year of having our summer learning program and just wanted to share with you so we've done it in Junction with our esy as well um so these are the students that were registered for both um 143 students
registered for summer learning and esy 45 of those students were just esy students and 98 students were our summer learning students the we were 14 days um the last three weeks of June this year these are
the averages so week one we had 114 student students week two 105 and week three we averaged 113 so um we did pretty nice there with our attendance just going to share with you the
goals um would you like me to read them so this was the kindergarten 75% of students so just these are all reading goals K through five 75% of the students will maintain their spring goal of fastbridge and ident ified two or more sounds per minute according to that fast
Bridge sound assessment the results were 88% of those students consistently attending and so you'll see that in a lot of these results that they use that consistently attending because our as you saw those numbers fluctuate um summer school increased their sounds per minute the average increase per student
was 5 to 10 more sounds per minute in first grade there's um reading goal was 75% or higher on Orton Gillingham midterm sound assessments the results 86% of students perform 75% or higher on
that OG assessment in second grade 75% of students will accurately decode words of previously introduced patterns that increase their preassessment by one word or more per minute with fast bridge and that result was 85% of
students accurately decoded words of previously introduced patterns in third grade their goal was 75% of consistently attending students would accurately decode words of previously introduced patterns to increase as well oops and
theirs was 88% of consistently attending students increased their decoding score by the end of summer school the other 22% stayed the same at a high level of accuracy in fourth
grade 75% of students will be able to increase that decoding skill on reading the CVM using the fastbridge pre to post assessments 93% consistently intending increase their decoding skills and in fifth grade
reading 7 75% of students increase their will increase their scores on the main idea from the preassessment and to a post assessment using a teacher created assessment froml there is a fly here that wants to be a part of this
apparently and their results 8 5% consistently attending um increased their scores going over to math starting with kindergarten again 75% um accuracy or above on that fast
Bridge matching quantity assessment results 82% of the students consistently attending increased their number the average was actually two to five points per student in first grade students 75%
accuracy year above on the fastbridge decomposing um assessment 50% of the students performed at 75% or higher and in second grade 75% of students would be able to add and
subtract within 20 with 75% accuracy measured and the results was 81% of the students were able to add and subtract third grade 75% consistently attending would increase their basic fact
fluency and the results 85% of students consistently attending um increased their basic addition facts 79% of students attending summer school increased their basic subtraction facts fourth grade 75% of students will
increase their scores on multiplication and division fluency 92% consistently attending increased their multiplication fluency and in fifth grade 75% of students will improve their scores on multiplication algorithms from the
preassessment to post assessment using that teacher created froml 87% of consistently attending students increase their multiplication algorithm score by the end of summer school so you can see we had some excellent results with our classes just
wanted to share this was enrichment days so uh we took two grade levels at a time kindergarten first grade went one day second and third another fourth and fifth another day and they went to the University of Minnesota crookton um their focus was on nature as you can see on habitats they had different they they
scaled it to their grade level so as you can see these are different grade levels than what they did um the kids came back every day just excited Kon has done an amazing job they've been a great partner with us for the last three years and I can't say enough great things about the
program that they put on for our students that way and these are just some photos of our students um learning engaged excited to be there I've heard more parents say how excited their parent their students were to be at summer
learning but they did not have to coax them to get out of bed you can see the smiles on their faces at all age levels here and then I just have quite a few thank yous I just want to thank the EGF families and students for just another
fantastic um year the teachers did an incredible job the pair of professionals that we had um we were limited this year on our pair of professionals they uh we really the last two years we were fortunate to have enough pair of professionals to push into classrooms to
help with that that support because we have designed summer learning to truly be that intervention time to keep those class sizes small so Paras were helping we did not have that in the classroom pushin setting but we had PA professionals helping with our esy
program and would would assist with those students who went into the classroom that way so thank you to them custodial staff kitchen staff New Heights was the home for all of um the public to attend for open lunch and so
coordinating all of the summer school learning the the summer wave that was going on the preschool programs that were going on and the summer learning that was a big thing um thank you to Cody with Transportation he did a few extra routes to help students um accommodate their schedules and their
needs and so that was awesome and student superintendent hackbar for his support during that time UMC and of course you the school board for making this happen again for this great learning opportunity so it's just another fantastic year and if it's any way possible we would love to continue
it because it's it's just really um been fantastic a great learning opportunity for those students who are not at a grade double in reading them out any any questions I have a quick question so I think the numbers are absolutely amazing um with the growth
and the goals meeting do so I know all the students are like tracked and their progress and stuff but is there extra like tracking that's done for the ones in summer or the extended school year to see how like where they're at when they come back once they've done the summer
learning to see the loss of r or retention loss order from Summer learning into the beginning of the year I guess we haven't really done that but when talking to like their title teachers um classroom teachers they have noticed that that that growth has helped and I didn't really touch on this but
not just their academic growth but that confidence growth because we only take students who are not at grade level that removes those students who are at the top right who are always raising their hand who are always ready to answer the question and you might be a student who
just knows my friend next to me is going to raise their hand and answer for me so I can just sit back this this really brought students out of their shell and gave them that opportunity to really shine and so that was a huge piece that I should have had in there that um that
growth of that confidence level of just saying hey I actually can do the excuse me that I can actually do this and then be prepared when the next when fall comes around any other questions thank you it's wonderful thank
you all right move on to some board business we're gonna talk about the consent agenda 5.0 I need a motion to approve the consent agenda as I'll move I'll second body have questions concerns want
anything pulled all those in favor say I I I I the oppose motion carries 6.0 opportunity for citizens to speak on items not on the agenda didn't
have any moving on to 7.0 to approve the agenda I'll second any questions or concerns all those in favor of approving the agenda say I I I any oppos motion
carries 8.0 District business 8.1 is to approve the student hand books as presented and attached in board book I'll move to approve sir any questions or discussion I have some discussion um I'll go by school
should I or how should I do it ly um sure okay perfect so um in the new heights camp there is just um a grammatical error error that I found that should be fixed also on page
15 notifying parents we need to update this not only in new heights but in pretty much all the handbooks um since in 506 we changed that parent notification will happen and is not quote unquote deemed appropriate um so I
think technically all the handbooks have to change so that they actually match the policy um yeah and then that's on two pages in New Heights handbook um South Point just has one grammatical error I can email and
then also the same with um the 506 notification of sending students out of the classroom but I also want to point out that um in both South Point and New Heights on page 14 when it's um dangerous weapons and stuff it says pretty much discretionary use is going
to be used when notifying parents of the first of a weapon being brought I think it should be will be notified instead of a discretionary um two cents and then CMS um page five means to align with the
new 506 policy and then a policy number change and then also I noticed in CMS and in the senior high there's no talk about three lunches or anything like that um I think the wording should be adjusted to
talk about free lunches instead of just the charges I understand that they have Deli and different things but the standard lunch is free that's not in there um should I stop before I go to senior high or should I just keep going okay and then Senior High has um multiple areas that start on page 12
that say no mind you I don't have a high schooler but if I did I would not think that it should be students or parents get notified I think it should be students and parents or Guardians get notified I think there's roughly six instances where it says just the students or the parents and Guardians
going to be notified so that struck me as odd and then there's quite a few policies that need to be changed because they're still in the 5000s instead of like the 500s and they also need to do the parent
contact also to align with policy 506 the lunch should be aligned with the free and reduced or the free lunches and then also on page 31 hit talks again about parents may or may not be notified in an incidence of drugs alcohol or tobacco I think that the
parents uh should State they will be notified and then also with the buses offenses um it doesn't talk about anything parents being notified it just talks about notifying the students that's what I have on the headphones any other comments discussion
so what are you going to do about the updated policies I mean we've made motions we got to get these things yeah ready to ride no what I'd like to do is uh get them approved tonight if we have a vote for it and then I mean a lot of these are grammatical or just need number changes to match with the policy
so we can get those in 506 just change and change in there is there's a piece that will be um if the kids sent out of the room that's the main one I think we're talking about a parent will be notified just for for the principal group this is not you know the kid sat
outside for 5 minutes and you let back in if you got to send them to the principal's office parent should probably be notified and I'm not saying has or hasn't but um that's just previously stated that the principal or design determines the necessity of the parent or Guardian um being notified we
changed it to will be notified If the child is sent out of the classroom so quite honestly we need to get these in place because we have school starting but um and we need to have handbooks so can get this into place and then we can work on
those basically gr you know Endor or numbers yeah and I some of them like I don't know maybe it's just me and the way I read it and someone could explain it to me but like I said with the high schoolers I don't think you notify the students and you're G to they did something naughty to rely on them to
tell their parents well I think just from my perspective and sitting on um the board the board for a while that Ryan he could probably um help me out here but if I 18 years old and I'm I'm going to high school you have to notify
my parents I mean that is I mean so you have there's give and take there and I that's how that's how I look at and or I would most certainly by all means parents should be notified but I'm just playing Devil's Advocate I think that's probably where that that comes
from single time a kid might a kid might do something stupid you know and it's nothing major maybe it's a you k p KCK well yeah I'm just talking about the certain instances that were specifically in the handbook not like
willy-nilly instances you know I could go over it with you send it to you too but that's where I was at okay um I'm gonna you know like we moved to approv we had a second I'll take a vote on it Amanda we can also talk like be email probably like if we
want to talk about understanding you know how we do with like the policy group then we can go that road okay and can we say if if there's grammatical we change that yeah I mean if there's a typo or something you know we change that and to be in place with 506 we do have to be in place so if there's a
minor tweak for that in all four if there's anything material we can bring it back correct y I'll take a vote all in favor say I I I any oppose I vot is 5 to one motion
carries 8 point two set the truth in taxation meeting for December 9th 2024 at 6 PM in room 195 scr Fork Senior High motion for that I'm mov second have Lindsay and then Josh any
questions or discussion all those in favor say I I I any oppos motion carries 8.3 approve Family Resource Center site agreement between pul County and the East Grand Fork School District as presented and
attached I'll move to approve a second and any questions for the most part it's the same thing rolled forward there's not a charge associated with it for this it's the same thing you had last year yeah any questions or discussion okay
all those in favor say I I I any oppos motion carries 8.4 accept donations to the school district we have there's nothing listed yeah there is oh oh maybe I'm in Old okay
thanks AC $18 from Bingo books donation books $12.40 from box box top for Education that's South Point it's
96 that's CNS for total 926 I'll second we have first yeah he make the motion Sor I apologize I was not how old mine was I guess from earlier any questions or
discussion thank you yes thank you all right all those in favor say I I I any oppos motion carries 9.0 payment of claims and accounts yeah I'll move to approve the
payment of the K12 bills numbers 27497 through 27533 and efts in the amount of $77,900 board member comments Matt I just had a flashback
um no it's I thought it was a really good a lot of good discussion and I appreciate the the updates from all the the building leaders um aside from that excited for school to get started even though my kids probably aren't same same I'm excited for everyone that thank you for everyone that helped out all the
summer and thank you for everyone coming in with their comments and and what needed to be done for our schools and I'm excited for school start that's all I would say too so I'll just leave it that
okay um I had a few um first I'm super amazed at the summary school program that was awesome um second I know last meeting we talked about having a superintendent goals and standards evaluation um I was hoping that maybe
sometime this week or next week we could send out dates and time so maybe we could start getting that rolling um so I can either start it or something okay I will I'll send it out sometime this week um and then for the Strategic plan I
also think it' be a good idea to set a time and date um this week or soon anyways and I would like to be a part of that um other than that we have gotten word that we have uh two candidates for
school board so wo we still need um one more um because there's three positions open and um when does it close it Clos on the yeah tomorrow yeah so please go get her done fil the paperwork only a couple bucks and that's all I
got and you know we just gave superintendent Grover the instruction for the Strategic plan so I'm assuming he'll come up with a plan for the Strategic plan um perfect and uh uh yeah I'm excited for school start and I have nothing more
so next Board of Education special meeting is 7 o'clock in the morning Friday August what is the day though 16 thank you um so we'll have a special meeting then and then the next one after that is August 26 at 5:30 for a regular
meeting so I'll take a motion to adjourn so moved all second all those in favor I I any oppos motion carries thank you everybody I gotta go out with a bang for you