e e e e e e e e e e e
we're moving ahead 4.0 mhone 4.0 communication and reports 4.1 Finance update Carla hello how all right um first we'll start with
um the first page of our budget rep budget to actual report which um we're going to take a big look at that State um receivables sayable state revenue um it's showing that we're about 10% down but that is not accurate we just booked
2.3 million in receivables today which will bring us actually to 102% of our state receivables um I have not finished booking our federal dollars yet so I don't want to give a full dollar amount on that but I'm guessing
we'll be right into that 100% Mark um and if we go down to the general fund for expenditures um just note we our payroll came in almost exactly where we budgeted which is which is pretty
kind of nice when it's my first time around but um that's just for salar and wages employee benefits we are actually over budgeted them a little bit and that could be a multiple factors that went into that could be not as many people taking it or we were just in midst of
negotiations when we started budgeting it um and just one note on the purchase Services some of that has ltfm expenses in there that do qualify to be moved to the construction fund so we are going to move some of that down into that that
fund so any questions on that page I talked a little fast do you know how much we're moving we not uh off my top of my head I'm not sure just curious yeah okay so next page just looking at our other um
revenues and for other funds Food Service um this came up a little bit better than we expected so we're sitting right in there about the 121% mark and to my knowledge we've received all of our funds for that last year for that um
there might be a few little trickles in but um that is pretty accurate so overall the expenses expenses for the Food Service fund is up a little bit but total they came out in the black which is which is good because we weren't sure
if we would hit that so and they did um Community Ed I still have some receivables receivables to book for them right around that $45,000 Mark so their revenue is going to come up um unfortunately their expenses are a little high but we're going to work on
that so um those are the two of note if you look at the districtwide current year to date where we at we are not at 3.3 negative that's just our receivables haven't been booked on this report yet so that'll bring us up quite significantly so
um um that's about all I had to report on there any questions real quick so with the food service so I remember I asked quite a few times last school year yep if we were wored we were going to lose money so essentially we're not losing the amount of money that we
thought we were going to with the difference yep because we weren't quite sure how much the state was going to pick up okay yep and I would think with the you know full funded that's helping most districts as well you know whether you have more people eating it might be more expense but you're also going to
get more some more revenue and um what about the equipment Line Equipment well in fund expenditures 67.6% is that going to change at all or I I don't think so no yeah we just might
have had something in there that we thought we were going to get but we didn't Okay so so going on to the treasures report um overall right now we're sitting with 1. 644 in the bank as of right now this
morning after our bond payment went in we are not that high that we are closer to about 2.5 million so we will be watching our cash on hand very closely so that's going to be kind of looking at
um how things go that that is about the main point I wanted to make there any [Music] questions the the one thing we we we talked earlier today you know that it's
not like you have your total fund Reserve sitting in the bank available at all time so I mean we just have to keep in mind that we are going to and as we um overspend a little bit because that's what's projected for the year it's going to get closer and closer at times
and that's the the problem that you know not having any reserve everyone you know we have to meet payroll we have to meet expenses and some of it's not paid you know the the state um prates or or partitions out your payments and things
like that and so it it could become an issue where we have to do some short-term borrowing you know as we go over the next year or two you know until we start building again you know um just just something to keep in mind um car's doing a good job keeping an eye on it
but that's daily those are the main notes any questions for Carla so at what point in the cash do we start to say okay maybe we need to start looking
at taking money from other places soon but I don't I'm not 100% sure well it just depends you know you like like she has what you say roughly a million coming in August you know it's based on you know we we somewhat know what you know our expenses are coming
short term it depends on when you're getting your payments and when you know expenses are coming and but the problem is and I'm just throwing it out there say you spent your reserve down to a million dollars that's not going to be enough cash on hand because you're not going to have that whole million you know now we're you know just under four
or whatever you know projected to be you still got a little play but the smaller that gets the less that's she's sitting in the bank all the time you know audit wise they're going to book at the we close the school down given enough time you would have that amount of money all
in hand but it would take some time to get there you know what I'm saying that's the piece that um different when you have six million to five million to four million to three you know it's going to get Tighter and Tighter and just going to have to watch because short-term borrowing costs money
just like having that money in um MSD laugh it's making you money you know you don't want to pull too much out of there unless you need it because it's generating income yeah and our interest rate right now is sitting at 5.16 in maslof we're
keeping it in there as much as we can here it says 5.36 is that moving pretty consistently it's been pretty right in that that line um I pulled it today was 5.16 so and you said cash on it was more like
2.5 well yeah it's just be doing quick math in my head is between that 2.5 and three thank you thank you okay 4.2 Administration and department head reports okay just run through a few things um food service
contract is part of tonight's agenda um definitely recommending that thank the group that's worked on that um to make sure everyone's in the um the custodian maintenance came in a little bit later they are on board um I got the verbal that they're going to accept it they do TR truly have to vote on it but um it
sounded like it was a done deal so we'll get a Redline version of that in the near future I'll get that out because again I have limited knowledge just like the food service of what's all been so help me on that um I'm reading through if something looks out of place um the
at Wills uh met last week with um the group and we will work over the next month to get those um hopefully tied up and in place um as you see in the agenda uh we have a resignation of another social worker um and um I'm trying to
choose my words carefully when I say it's concerning I'm not talking culture necessarily I mean from what I understand they're leaving for opportunities but it's concerning on what are we going to be able to get to replace and so um the plan is um to post
and see what we get and work with um admin will be back next next week and I mean whether it's a social work counselor there's some varieties of what we can get to help service the students so I'm just um throwing it out there if anyone has ideas we're always open to
them um the South Point principal position um you should should be aware that we're recommending we don't have sera's contract yet but she'll be taking that position and so I guess I'm looking to the board for a little bit of info on next steps we have two assistant
principles that are interested okay um we have a couple options I mean I I'll be honest I think both of them could be good leaders we could choose to just interview get that done and then you're posting for an assistant principal and I'm going to say slash Dean I know the board has went to but if
you can't get we got to get now the flip side or we can just leave them in the pool and open it up and let them participate you know it's different because I I'll be honest I think your pool for principal might be different than your pool for assistant principal um and I just don't know the people
enough or even the school culture and this and that I I know time is of the essence because principles come back next week you know um and we're planning so I'm just looking for a little bit of I mean there's you know I've talked
to several PE you know everyone has a different opinion and a different there isn't a right or wrong necessarily answer um if anyone has thoughts so that we can move and I'm going to say move tomorrow one way way or another you know whether we open it post it completely for a week
and let you know those two be internal candidates or we have confidence in the two they've made it this far obviously either working for us or being hired in you know some form capacity um I think opening it to the outside to
see if we can get some other candidates with fresh eyes in South Point that I just think that would be good even though I don't know who the candidates are for um the princip there but I think it would be nice to open it up to the public as well I like the idea of opening up an AP
position to the the public and the reason that I say that is when we had the AP positions um previously we had really great candidates so that's you know if I have to plug that right now like come back so I mean we had a very
tough time making those decisions so in my my mind if you have a principal group you have it for a reason if we want to you know promotee them from within I I don't have an issue with that I feel the same I guess if if we weren't gonna do anything with
the internal candidates we would have just posted right away right inste of seen interest like now we've St there's interest and there is and then we're Oh wait we're gonna go public and I guess two ways I mean because and again when the the group talked a little bit you know just say one of the principles
wanted just to move you know I mean you could argue that that too that you know and just picking on Jill I mean if Jill for some reason wanted you know you know she's been a successful leader I don't think you'd hesitate or or Brian or you know any of the principles AP little
different but no I agree they they've made the cut to get into your admin role you know they've risen to the top at some point now again I don't disagree who you may get for principal could be different than AP but again I was not part of the AP
you know and so if you think there's a good pool possibly out there that would consider yeah there was five of us and we had I mean on that interview committee and they we had really good interviews it's good for the AP
yes what do you guys think yeah I'd be of the mindset of Lyn and Lindsay too that you know I think if we have good internal candidates for a principal position i' i' prer to go that route and then if you know we think that there's going to be a better pool for
the AP um I would rather open that up the other question that I have again because I apologize I don't have the history does the board want some involvement then because we're we have two people I assume we would interview them yeah um does the board want some involvement
does and and so like a couple people I mean I'm just looking for direction obviously um I'll be honest I think we should go as fairly quickly um because we a we're going to post tomorrow you know um and we're going to get it out as quick as we can sometime
this week I would think we should do you know the interviews um at least that's mine unless someone's not available I'm not aware right now but I think they're both available and so I'm looking at the board going me person two people what I
would be available at any point in time yeah I think we should have at least one one to two members one to two and we'll get yeah I I don't even know what my schedule is but if you let me know the times I can maybe figure but I don't need to be there either if it's Josh or you or if it's Brandon I don't I'm
really flexible my schedule can be flexible so be here Friday Wednesday on oh that's right so I guess maybe if we sent out an email to see who could come on whatever days he gives yeah like and then go from there yep yes okay okay
I'll work on that tomorrow watch um any interest I mean well I'm going to be out Thursday Friday um so I I'll I'll send it to each one individually shoot me what roughly will work and then we will go for the candidates and and see what we get and we'll get it'll be myself ny's not
available but I'll probably get another internal person or something and have four perfect um where am I at here um just to give you heads up um and we have ltfm approval on the board um tonight um I
did have a nice conversation um hour and a half or so with IC a little short training with them trying to hear what they've kind of done um one I guess goal that I have and they're willing to work with um they agreed I struggled a little bit you have a on
sheet plan um I'm going to say from Ron of really what's being done this coming year our goal is it's going to be after the summer but into the fall to get that to be a 10-year plan um not that it won't change you know the dollars that you have to legally approve are really
generated off enrollment but I mean what's in year 2 three 4 not that it's not going to change guarantee it's going to change but if I got hit you know if it's all in my head and I got hit tomorrow by a car or whatever it's gone and so let's let's get more of a I'm
going to say a Layman's plan and so that's just something we're going to be working on so you know um I had been working with Brian with all those directors who are over a budget to get a year pointner okay so that we can seal it again it will change oh with just to
see what it is the needs yeah I mean because without a doubt year 10 I mean it's it's but but yet there can be stuff on if the roofs were done and I know there is a roof um whatever you want to call it schedule or whatever plan but I mean that's a good example yeah they
might be 20 years if they were just done now or whatever but at least you have a plan you know if the tracks in four years five years it'd be nice to know if someone leaves what the plan was so and again if it can wait longer stuff can be pushed back whatever but so I just wanted you aware that's where we're
going with that um uh I had a question posed to me a little while back with regards to um I'm going to call the admin reports um at the at the board meetings here and for the most part um I have an admin meeting meeting with principles coming up next
week I'm also in favor it it it's getting kind of what we want and what you know should all be on not meant to be a 30-minute presentation you know I'm thinking once a month whether we do two at one meeting and I know not every meeting's but most months you have two meetings have two at one to another I
also threw it out I had like my ad come before like at the end of each season and give just a you know a little bit of recap we had you know 18 kids in robotics they competed here we sent one speech student I I that'll come too and I I'm going to say I think most of I'm
going to say the the super visors are going to you know appropriately we we don't need you know I'm going to use Ron as an example he can come once or twice a year and give you a little update you know it doesn't again doesn't have to be you spend a whole day preparing a report just keep some notes here and there
that's what I try and do each week you know and so um I'm open if there's anything and and I'm thinking mainly uh principal wise I'm going to meet with them I want them to give some input we're going to come up with kind of an agenda you know just basic obviously
it's it's pretty open um if you have any ideas of something you'd really like throw them our way but I want them to have input um uh last I think last well last couple things just still trying to get out and about appreciate if anyone has ideas of
meeting people golf event was awesome last week um I I went to one chamber event um like I said just trying to get a name and a face out there um and then um the last thing I'll throw out and um
can come up uh uh superintendent evaluation and I know has been thrown out and about and I'm open to some conversation obviously sometimes you don't know what all the needs of the district are I think a part of it going along with you know getting a strategic plan going but I am open because I think
it is good you know for all of us if you know here's what you want me working for and whether it's msba plan or an internal eval or whatever um so there something to think about so it's all I have unless you have
questions of me right now any questions we haven't we haven't met as a long-term facilities Committee in a while so when we should probably get that in the book to this is would you be open like I said I don't know when groups have or haven't met but I mean um
in my past like our facility met quarterly and then um we came up with that plan that's that's kind of right there and that was a plan for this coming year for sure like the boiler and curtains and all that kind of stuff that's kind of what were you there no that's I'm I'm I'm also on that
committee but I don't think I was at that I I was there but it just feels like it was a really long time ago yeah you're right you should meet soon yeah I think it was fairly long ago I mean I know we talked about all this but it just feels would it make sense and I I I'm I lose track I've talked to
several people in the past like we I I did quarterly facility where one was towards the end of the summer so for the most part here's what got completed you know and then you you start going pretty much December November December going we're well into planning you know and
getting bids going and things like that for you know let alone what are you hearing is there anything you know you're hearing of course then the the third one is more prior to Summer here's here's our contracts here's what's in place we're good to go and then the fourth one that kind of comes right at
the beginning a summer of you know it's just it's the timing but get them put on the calendar and set and I don't know if you guys have certain days you know we had a you know an off Monday because the board I was with they just said Mondays are reserved for board work yeah you
know if you'd want one or if there's a different a lunchtime I mean I'm open to you you who all have jobs and different things too of what's your schedule like I think quarterly is a good idea um but then I would say just send out a an email like a week or two in advance to
try and get a time that works for the majority of those that that would go because things are flexible weeks well weeks Chang we it changes yeah it can be morning can be whatever y okay yep yeah that sounds good any other questions Diane you're
up that first try good evening so um I hope you a chance to take a look at the stuff I sent you a couple different things but I just wanted to go over um where the where School Readiness is um there's a
request tonight for us to add an FTE so um let's see here Carl if you want to move it up um yeah so currently in in preschool we have um we have four licensed preschool teachers um four classroom par Prof
professionals because the statute by law says you have to have a classroom PA for every teacher um in order to serve 20 kids and then we have seven special education pair of professionals that serve our our children that are on IEPs um what I'm proposing is one FTE um
addition of a licensed preschool teacher adding a section and serving 20 more kids um in our program and then the 1 FTE So currently we have a teacher on staff and she teaches our three-year-old program and three-year-olds come two days a week they're going to continue to
come two days a week they're not included in the VPK funding um we were using her one day a week to to give to do um uh prep time for teachers that don't get their prep time and so we're going to kind of shift how we do things
in preschool and her Wednesdays will be dedicated to be um ECFE get that up and running and get that back on the board for us and then as enrollments hope will increase I'm positive that they will um I'll be back I'll come back to you when
that position needs to increase um and ask for more when when it's needed um so um that oop that goes to my rationale so um the 1 FD preschool teacher allows us to serve 20 more students if we don't serve those students we'll be giving
that money back to the Department of Ed um like I mentioned before we received 120 seats we only have capacity for 80 so this teacher would get us to 880 and we have um 73 kids enrolled right now so
um I'm I can only imagine that's going to as we get closer that's going to get close to the 80 that we that we can have for capacity um prepare as additional 20 students for kindergarten and then we receive the as as much of the VPK
funding as we can um the oneth FTE person um it's using our staff efficiently and it is enhances program quality for for kids families that have kids birth to five and
give um helps she she'll also be able to help with the Early Childhood screening stuff so then you look at the budget and you and you look at where we're at so things are looking good we're we're looking like our three-year-olds are going to are going to be um in the black our four-year-olds are going to break
even basically and then our ECF people we should have a fun balance at the end of the year with our with ecfp that being said you know I'm hoping that the program will grow and grow and so we'll we'll see um so that's looking to the Future the capacity to serve 120
preschool students is is kind of the goal I would say um but we would need to acquire facility space we're looking at 8 to 10 classrooms if you look at growth not not like right now tomorrow we need 8 to 10 classrooms but down the road if
we're going to offer ECFE and we need a space for ecfp and we get that program back up and thriving um that's that's where that is it's like three to five year growth plan um additional staff then to to staff those programs um
develop and Implement and maintain a thriving ECF program um and then onto the community ed side to to build Youth and adult programming through Community Education um and then eventually as as we move down the road the 5 to 10 year
plan or 1 to 5e plan is is to hire an FTE Early Childhood coordinator to allow for enhanced programming um and then just a little history you know back in 1992 I became the full-time Early Childhood coordinator we had a full-time
Community aded director at the time then in 2016 when he retired I became the full-time person for both so um just to build that capacity back to get back to where we need to be with those two programs and so um that's that's kind of what I'm
looking at for for Community Ed I've been working on a program right now for after school inter murals for South Point get to so that that'll be up and running when fall starts um and then getting some adult ed brochure stuff ready to go so we have those classes and those things all generate revenue for us
um I didn't put that in the budget however because I just don't know I I would hate to say we're going to generate $50,000 and we generate 10 I mean it's just it's been a while so um we just need to figure that out any questions for Diane have you looked into the space for
the additional classroom that well the space there is the space we looked at last year um I ironically got a email from the city today um about that space But but no I haven't well but like in our building oh in our building the one
for the one cl for the one classroom yes yes I before I came to you at the last board meeting I had already talked to serea about the space that we had at South Point if it was still going to be available to us and she she said it would be so um I haven't checked back in with her yet and now there'll be a
change so I I mean I'll I'll need to check back in but it looks like that section is taken care of yeah when do you plan to post for that one FTE if it gets approved tonight tomorrow or when
Nancy gets back or as soon as possible yeah so this is my naivity but what is the expense that comes along with ECFE and what is the revenue so so the the expense is a salary one of a person's
salary and and the and the a you're going to have to have AA in there so and then I also budgeted in um a fair amount of money for advertising and and getting the word out and and her time to go out
and meet with groups and meet with um go to the library and spend some time with families that are at the library you know that kind of PR Outreach stuff um so I put a a a fair amount of money into that part of the budget is she qualified
for ECFE yes she has a she has all yeah the thing we're lacking in ecfp is a licensed parent educator um they're impossible to find uh especially in this neck of the woods but I do have a staff person who um is considered in going to
school for that to get her master's degree in that so that would be a huge bonus for us so the revenue does that come from because it's says the revenue number and then it says plus additional funds with classes offered so that 102 is the state aid we get okay to offer
that program so with the preschool going a new preschool class going back into South Point or whatever right how is that going to affect if we need additional I think it was third grade we have talked about maybe needing an additional class in fifth grade correct
those two numbers the class sizes were getting large wasn't it I thought it was one at point1 one at there yeah there is there is there is the potential for adding a section at South Point yeah and and I'm not I I I would be speaking out of line
on that because that's sera's yeah background so without her being here I would I wouldn't be able to comment so we on that the third grade class it was down to sixth instead of seven sections right watching that yeah there's a section that were we've been watching yeah um so if they do need that is that
going to take the space for prek or we don't know or I I don't know I I yeah I don't know how to answer that I don't know what she plans what her plans were to reconfigure things over there or I I yeah so at the next board meeting we might want to talk about
class sizes Y and I was over I met with Chad D and did a little tour of his building sorry um today and I know there's one don't quote me which one they're watching and he said I better look again to see kindergarten kindergarten yeah like I said I can't remember at South Point what it was I
think it was fifth grade but I could be wrong I we'll talk next do you want like an enrollment update yeah class okay yeah yeah any other questions for Dan thank you okay thank you go down to 4.3 committee
reports has there is there any meetings not other than like we met with you know the nego negotiation group and like I said um I'll get some cour facility you know the rest I'm looking for yeah you know yeah um you know I don't know when teacher re or Relic your committee meets
or you know diff I'm just saying that yeah okay she's laughing at laughing at her because she never knows when that could but she's on it it's okay I never know I got eyes on it okay thank you all right moving on to 5.0 consent agenda take a motion to
approve the consent agenda as presented I'll second who who made the mo I'm sorry I'm gonna no nobody moved you want to I'll move oh I oh yeah I'll make the motion right a whole second any questions or discussion on
the consent agenda items okay all those in favor I any oppose motion carries okay 6.0 opportunities for citizens to speak on items I didn't have any requests did you okay moving on to
7.0 to approve the agenda I'll take a motion for that I'll make a motion a second any questions or discussion if I can just and I mentioned it be um before to a couple on number 8.5 yes I would like it cross it should just read approve
agreement with pul County for a Family Resource Center or to be part of the Family Resource Center it's not the site agreement this is just to be the so I would say just X that last out otherwise um that's all I have okay
any other questions or discussion on the agenda items all those in favor say I I I any opposed motion carries 8.0 District business we have a resolution relating to the election of school board members and calling the school district general
election um I'll make a mo motion to adopt the resolution relating or actually we got to do a vote um resolution relating to the election the school board members and calling the school district general election as presented and attached so we will need a roll call vote for this please Carla do
we have a second second I'm sorry y yes yes yes yes yes okay motion
carries thank you Carla 8.2 approving the fiscal year 26 long-term facilities maintenance plan take a motion to adopt the resolution to approve the Independent School District
595 fiscal year 26 longterm facilities maintenance 10-year plan as presented and attached well this is a roll call too but uh I'll take a motion and then we'll get a second I'll make a motion a second car please yes are we not going
to have the questions or discussions part oh yes I apologize questions and discussions on long term well I have a questions so is this just for the plan or for the plan expenditures in 2025 too because I had questions on that so like the curtains for the pack are those the
ones that are the ones that are absolutely needed because I know it's been talked about many times and last time I wasn't given an answer on if they were the ones that were fire cold it's fire the that's what I need to know and then the next question is sound panels I
haven't heard very good things about them at news or South Point and yet we're going to buy more so I just had a question on that I have absolutely no idea and I said the same thing we met earlier that all I can go is this is what is
recommended and um well who was like what was the rationale on for the ltfm like committee that decided curtains were a precedence of or not curtains but the sound panels or precedence over other items that may or may not be
needed I think it was wasn't it that the noise out of the lab was causing destruction in other classrooms I think that one was a it was not a classroom right next to it and then it added it was a was it a um allow it was a teacher
Lounge but then we needed the space and it became a classroom so now there was no buffer for that I believe is what the recommendation was and then because they have a classroom right next to the stem lab that was a distraction with that so are they thinking that these sound
panels are going to like cut the noise or just dim it a little bit or yeah I mean that the idea is to help with that so I guess have we heard as this committee that the sound panels are not
helping at all well I honestly from being in the schools I I can't tell the difference that they're in there or when they're not in there like I you're in the in there well or like walking down the halls and things like that too you can still but that's not where the sound panels are located no they're in the lunchroom to ideally
quiet the lunchroom noise and keep it in the lunchroom right and not spread down the hallways is that my understanding or is it just supposed to I think it's the echoing inside that room right like the noise level inside that room where you are I don't think it traps it inside not down the hall I don't think you can I
was just curious on the I haven't heard from anybody at any of the schools that they aren't working okay no I haven't either but not at this committee level anyway we haven't heard that no that's all I
okay any other questions roll call please oh my bad my bad yes yes yes yes yes okay motion
carries 8.3 award bids for bread milk and fuel I'll take a motion to award the bids for this District's milk needs to the and needs to and the district bread needs to um I didn't see who they were
hurry farms for milk hurry farms for milk and panel gold panel gold um for bread and there were no fuel bids received for the 2024 25 school year as
presented and attached in board book I'll make a motion to accept I'll second any questions or discuss discuss on this why didn't we get a fuel bid well what was explained to me is the local company that um has been doing
it kind of gives it to us at C and they just don't bid it but what scares me is if someone did turn in a bid and it was they've been very Community oriented and pretty much giving it to us at Cost I guess which is very nice but it I'll see
what I can do going you know even some verbage like that if that's what they intend to do because if someone came in and I'm just like right now saying you know diesel fuel $4 a gallon I'm just throwing something out there you'd be kind of stuck that's your only bid unless you have a reason to go else you
know so but I'm just saying no but the thing is if someone else came along you'd be kind of stuck at least I mean you got a legitimate bid not a reason to go a different direction right you know so so we haven't got a bid for three years
is that Reas yes something to look into for sure okay uh we have first and second all those in favor say I I I carries 8.4 approved the 2024 20 25
employee handbook I'll make a motion to approve the employee handbook as presented and attached I'll second great any questions or discussion I do um where it talks about employee separation I think that it should be
added in there just to lay out an expectation or remind people you know that we when they leave we would really like exit interviews done um there's nothing in there about exit interviews I I think that would be good maybe we could get one to two or 5% more
people filling out exit interviews if they're aware of them ahead of time I don't know I just think that it might be a good idea in my understanding is Nancy is doing you know providing so I have no problem if the board's okay putting a sentence you know just like expectation now has anyone been missed I can't say
you know or if they don't return it there's nothing you can do you know but I mean I think it's a good idea to put something out um okay yeah I think it'd be good practice to so if you're okay approving the handbook I will get a sentence or
will'll get a sentence put in just saying as an expectation you know when you resign you will receive you know receive electronically receive and maybe even put or if you'd rather come in and have a conversation the door's open literally just something about an exit
interview and that would be an expectation just because well expectation doesn't mean people are going to follow through with it but it's laid out I mean you can't use the word expectation because they're no longer employed yeah but you can say suggest suggest yes highly
appreciate be grateful for yeah something okay um I'm GNA amend by a motion motion um to approve the 20242 employee handbook
with a sentence regarding exit interviews Josh are you okay seconding that yeah I'll second that any other questions or discussion all those in favor say I I I any oppose motion carries okay 8.5 approving the agreement
with pone to be part of the Family Resource Center as presented and attached in board book I'll move to approve a second any questions or discussion I I just want to note on here that if
for those who read it out there it it just we have we didn't get this at the beginning of January but it started January the beginning of January and ends in December we you know it's not Financial it's not super important the agreement is there but it is just now
being brought to our attention it's more of a gentleman's agreement that would it anyway yeah so I just wanted to state that okay any other questions discussion all those in favor say I I I any opposed motion carries
8.6 approving the Foster Care Transportation agreement as presented and attached I'll make a motion to accept I'll second any questions or discussion all those in favor say I I I
I post motion carries 8.7 the I Bailey Financial audit contract this is uh just so that they can audit us this a yearly contract this a yearly contract that they we have to
get audited every year yes yes to do there may be options you know for I mean for the most part we're set to go with them this and that there may be options down the road for a different company that's worked with the district or that I'm just throwing out competition isn't
bad sure right you know this fee is similar to last year right y the technology what okay do we ever like ask other people or no like what uh Mr Grover was
saying like competition have we ever looked at anybody else doing them or no oh yeah we have oh we've in a okay yeah okay oh okay yeah okay perfect somebody I'll make the motion to
accept the audit contract with I Bailey all second uh any questions or discussion okay all those in favor say I I hi any oppose motion carries 8.8 need a motion to approve the police
liaz on Services me memorandum of understanding mou as presented in attach and board book I'll move to approve I'll second any questions or discussion and and just so the groups aware um I've uh had good conversation a couple times with C but it is at a
6535 split um and um that changed I think a few years or Year back or or some time um uh obviously in support of having the city in working with us um it is an experienced officer so it costs a
little bit more but um I recommend approval I think that's changed from last year but that doesn't seem super significant I think it did last year was the first year it changed yes it was 35
that's what yeah it was 65% last y yeah correct so then when we approved it it was yeah okay uh I'll take a vote on that
all those in favor say I I any oppose motion carries okay 8.9 approve the after wve fee increase uh for the 2024 25 school year as presented and attached I'll move
no second any questions or discussion I know that we increased a lot of other things by more than 10% which is what they have done in the past is 10% yeah like I see it still makes some
Revenue in theory right but is 10% adequate right we did activity fees and other things yeah everything else increased more than 10% so that's why I'm asking is the 10% Like do we want to go a little bit more like
just I don't know bringing it up discussion ask opinion know I was just bringing it up I guess my opinion is that's all my my opinion is I don't think that we're having this after wve program to make money or to renate money
we're we're doing it to help families that can't find places for their kids to go after school so I don't want to put that burden on our families that are there okay oh really okay so get people in the
progun a good progam and part of this the reason why it looks profitable is because we're we're streamlining our staff as well okay you know so um yeah I think it's okay yeah just trying to open up
discussion about it thank you right who moved and who seconded Eric and Josh I think okay all those in favor say I I I any opposed motion carries okay 8.10
approval of the addition of a School Readiness section and authorize the administration to post for an FTE for School Readiness instructor I will move to approve have a second any questions or discussion just one so the ECFE they will be help will that
person be helping with so I was a little lost in the conversation earlier but I thought I'd wait for this part to ask the ECFE will help with Community Ed as well or just with like the just the early childhood okay okay and and that will free up some
of the other time for you to do community ed yes okay and that's being absorbed by by someone who already is employed y so yep m okay I just need clarification on that thank you any other questions all those in favor say I I I
any oppose motion carries 9.0 payment of claims and accounts got to pay the bills [Laughter] please um I'll move to approve the payment of K12 bills numbers 27420
through 27496 in the amount of $631 5205 I'll second all those in favor say I I I I any oppos mo carries 10.0 board member comments Eric sorry I'll start with you um no comments
tonight Josh uh I think we got through a lot of things and you know we got uh you know it feels like the next time we we start it's going to be really close to getting back in you know fall sports are going to be right around the corner um by the night time we have another
school board um and so it's kind of an exciting time to get ready for that next school year so excited for that I guess Lindy um I guess we just kind of talked about a lot of positions a lot of things that are going to be posted tomorrow so
hopefully we get some good um feedback that way and in a nice School of candidates sounds like well we didn't talk about counselor social worker whether that was going to post tomorrow right we're we're going to put as long as we can get stuff posted we're going to put it out and see what we
get soci worker could be either one okay and then and then a or yeah AP and then preschool teachers so correct a lot of movement and hopefully there's probably still some other positions that are hiring and hopefully we're going to be that much closer next meeting to having
full staff and looking forward to the year like Josh said okay so um first off I'm super excited um to hear back after the admin meeting about the board report um and once the ideas are from the admin and
are passed on um I think it'd be great for the board to get together and discuss um all the options and avenues and things that we as a board would like in after we have the admin um input from that I also want to say that the super intendent evaluation like goals and
standards I think we should have a work session so that us as a board can set clear goals and standards so that we can do superintendent evaluations and things like that um when should that be I would say sooner rather than later but just a work session just solely based on doing
the superintendent evaluations um msba has I don't know it's like 60 pages of step byep how to do it I can email it to everybody it's in the Dropbox Google Drive thing that Lyn started for the board is sitting in there um but I think we should have a work session so that we
can discuss that and focus solely on that um and then another thing is is School Board filings open July 30th and run till August 13th at 5:00 P PM so if you're interested please start looking into that other than that I hope you
have a great rest of the summer $ two $2 to apply deal just bring it to the office I got uh I don't have any other comments either I'm looking forward to August meetings um those always bring a lot of
moving parts and changes and it's get a Deuces flowing so I'm G on the 12th meeting is that the next meeting yeah yeah anybody else go on the 12th I'm here all the time so I'm done you're not here tomorrow the only thing I would and I'm
not to point out Caitlyn floors back just put a name in a face you hired here a little bit ago and um are you okay Miss now or do you want to be here or should we'll we'll just say what it's going to be and then we'll see okay y so the next meeting uh board of education is scheduled for August
12th at 5:30 pm and so the next thing is to adjourn the regular meeting so I'll take a motion a second or I'll move then you I'll move show second yeah all right all those in favor I I any oppose thank you
you