Hello everyone. Good evening. >> It is good evening paint. >> This is the board of library trustees. It is uh 6:09 on uh Wednesday, October 15, 2025. We
are in the library conference room uh here in the libraries. Um so I am calling day to order. I'm Amy Paul, the chair. Katie McDonald, library director. Cindy Mcnot, vice chair.
>> Jean Cintl, trustee. >> Larry Bowman, secretary. >> Nancy Okconor, trustee. >> And no public comments. Um, we have meeting minutes um from September 17th. Thank you, Larry. >> Yeah.
>> Has everyone had a moment to review the minutes? He did. Yeah. Would anyone like to move that we approve the minutes from motion? I'll make a motion to approve the minutes. I'll second. All in favor?
>> I. Thank you. >> And now we have K's uh director report. >> Thank you. So I'm going to once again start with the children highlights. Uh during September there were 34 programs, 995 program attendees. There were 284
reference transactions that occurred in the children's department and they once again had passive programs. The scavenger hunt had 298 guesses or participants, excuse me, the guessing jar had 201 guesses and the art activity
had 312 participants. Uh the children's department line of fall programming has begun, including monthly book clubs, story times, origami, crafts, and other educational and fun activities. The children's department has also been working on creating new welcoming
displays and reinvisioning the collection layout to best meet the needs of our patrons. Uh the children's department and I are going to have a meeting with Kristen from technical services and then Carol from CW Mars to kind of look at how we can maybe make
some changes to how we're cataloging and laying out the children's to profit to make it a little bit easier for our patrons to kind of browse and find your items. Um so I just have a snap below. You can see um on the left there's a little flyer for the book clubs and then
on the right you can see that I um filtered down our Asabet interactive calendars to just show the children's programming. So everything that you see in purple is a different program. So you can see that um they're once again offering a wide variety of options for families in our community.
>> And then when you flip to the other side um very exciting the eggs are back. all the eggs. >> The eggs are back. They're going to hopefully uh hatch next week. They are on the desk in the children's department right now if you want to go see the eggs and you can kind of see them rotate in
their little incubator. So, that's exciting. And that is funded by the friends of Esong Public Library. So, once again, they're generously funding our programming and um a lot of patrons have already come in to check out the eggs and are really excited about it. And then also um the library
participated in celebrate eel on the 27th of September and Kirsten and I went over and had a little table set up and we did glitter tattoos and had information and little handouts and we were set up next to the friends group. So we kind of buddied up at the
celebrity event and it was a lovely day and it was um >> yeah it was a really gorgeous day so they had a nice turnout. >> Excellent. >> Did you register people at >> We did not. No, but we were there to answer any questions and, you know, people wanted to register for cars, we were open during that time, so folks
could pop over. >> Uh, for September teen highlights, there were 15 programs, 253 participants for those programs. Um, upstairs there were upstairs there were four passive programs and 55 participants for those.
Uh, the teen department's lineup of fall programming has also begun, including monthly writing book club. Um, I'm sorry, I have a typo there. It should be monthly writing and book clubs. So, there's one of each. There's a writing club and a book club. I left
out that. Yeah, my apologies. Uh, fandm club, craft afternoons, teen spot, as well as other educational and fun activities. >> What's a fandom club? >> Um, fan of >> I think I've got a picture on the So on the next slide, um
>> the teens can create their own kind of presentation or slideshow about something that they're a big fan of >> and then talk all about it and kind of promote it. >> Nice. >> Yeah. Yeah. >> I want to say that Erica started that back in April maybe and that was a big hit so she kept it going. >> Good.
>> Yeah. Go with what works. That's it. Try something. If it sticks, keep going. If not, then you tried it and then try something else. Yep. Um Christy and Erica also connected with the public schools through letters to the educational community and outreach at open houses.
Um Erica has also been researching and preparing to apply for the East Law Meadow Cultural Council grant. Um she submitted two applications last week. >> Okay. Um so you can see some pictures on the other side. We already talked about fandom club. >> Um but another one of the programs that was offered was Tech Take Apart.
>> Cool. >> Yeah. So that's that was neat. tech take apart. >> So Erica will find the computer >> or whatever kind of technology pieces that we have that are either donated or um are you looking for Linda Cardillo?
>> I'm sorry. >> Oh, no, no, no. Are you looking for Linda Cardillo, the author? That's next door. >> Oh, sorry. >> Yeah, no worries. >> Sorry. >> You're welcome to stay here, though, if you want to attend the library meeting. >> It's beautiful. >> Oh, >> not this time. Next time. Got it. Next
time. see the colors coming in. >> So Erica is connected with um like the IT department. So if there's any technology items that are no longer in use or then that's what we use them apart. >> Yeah. We don't use anything new. So >> hi Michelle. Hi Michelle.
>> Um we are just on page three of the um director's report. Michelle. >> Okay. For adult highlights, there were 19 programs, 205 program attendees, there were 342 reference transactions on the second floor, 256 hours of study
room use, 22 requests went unfulfilled. >> Wow, that's a lot. >> And there were 60 participants with the um puzzles upstairs. They're trying to keep track of how many >> folks are. Again, that's not like an exact number, but they're trying to catch >> how many people are using the puzzles.
Um, the adult department offered a wide variety of programming during September. A new six-w weekek series of chair yoga began and staff are receiving positive feedback from participants. And another well-received program was a presentation by Dale Monaet on the Quaban Reservoir
then and now. And then on the next page, I just have a couple snippets of some of the other programs, some some of the other programs that were held um including the cookbook club. Um, for this next little bit, what I ended up doing was combining the
circulation and tax services info because it just made more sense to me and there's not a ton to report for tech services, so I'm just combining them. >> Um, so the items circulated were 14,443. Now, this is kind of a a 2,000
uh decrease from August >> and a slight decrease of 444 from the year before, but 14,443 items is still a lot of items to circulate. Oh my gosh. >> So, they're really doing a lot fluctuate >> by months because first September is a shorter month
>> and second you've you're coming off the reading programs and all of that, >> right? And everyone's starting back and then >> or you know getting back in and October starts to co up. >> Yeah. But we're they're still doing great.
>> Yes. >> Um there were 48 new patron cards issued. There were 789 items deleted from the collection and 602 items added to the collection. Um, circulation department answered 380 reference transactions.
There were seven non- library meeting room uses, 70 volunteer hours, and the door count was 9,936. Um, the circulation department was very busy last month. September is National Library Card Signup Month and staff
promoted this event with displays and publicity to encourage new patrons. Circulation added the Trustees Reservation Pass to the Asabet interactive pass module which provides 50 one-time passes to more than 100 historic and scenic Massachusetts sites.
And the Library of Things collection expanded during September to include a mini projector, a Cricut Explore 3 crafting system, and a new bike block. And then >> is is that misspelled? >> No, >> that's how it's spelled. >> Correct. >> What? What is it? A crinka.
>> A cricket. It's like um a crafting machine and you can feed vinyl into it and like the program lets you design um words or letters or shapes or things. So, you can use it to put on clothing or to make signs or >> to put decals on walls
>> like a window. >> Could be. Yeah, that's what you wanted to use it for. >> That's interesting. It's a computer program that cuts the vinyl in whatever shapes that you want it to. >> That's very cool. >> So, words, pictures, shapes, anything like that. >> Did you use it? >> No, not this one.
>> Not yet. Not yet. >> You'll have to see if it's a big learning curve. >> Yeah. >> I did tell a bunch of people about the telescope, though. >> Oh, good. >> Um, and they were like, "We have a telescope." I was like, "Yes, it's amazing. Go check it out." >> Yes. And that one was also funded by the
friends. >> Yeah. It's amazing. We have good friends. >> We do have good friends. >> Um this picture on your right, if you look closely, that is Christina on the far right side. >> Oh, yeah. >> Christina went to our outreach of the um at the Pleasant View Senior Center for
their Little E program. And uh if any of you know Christina, you're not going to be surprised to hear that she entered the pie eating contest and came in second place. >> And she has some full confidence that she will get first place next year. >> Trade hard. They had little like tiny pies and
>> Oh, that's that's so cool. >> She had a blast. So cute. >> So cute. >> So that was really well attended and we were happy to participate. >> That's really nice. >> Um as previously mentioned, um September was library card signup month. So we were really excited to promote that and
help people get new library cards. Um, this next one is looking a little ahead for library information because I wanted you all to know that next week is the National Friends of Libraries Week. So hopefully you can see a friend and thank them for all that they do. Uh, we're going to have a display here in the library. We have posts scheduled to go
up on our we already have this on our website. This is on our homepage. Um, but we have posts scheduled to go up on our social media. Um, and the friends are having their um, raffle baskets right now, too. So, we're trying to coordinate kind of all those things all at the same time. Um, other library updates. The financial
report was submitted on September 29th. It was due on October 3rd, but we got it in a few days early. Amy came in to review it and uh signed off on it on behalf of the board, but had already been reviewed and approved by the director of municipal finance and the
town manager. So, that is in with NBLC. And then um just some further updates. Uh work continues with deputy town manager Rebecca Lesey on grant funding opportunities and applications for the library. Um we're working on a green
communities grant to try to um upgrade the HVAC system and some of the other building envelope needs. So we're working on that. >> We'll see. So that grant is actually due next week. So, um, she's Rebecca has done a really great job and is
researching and is just being incredibly supportive, which is really great. And then updates from Creative Library Concepts. So, that's who we have um, contracted to help us with our redesign of the spaces here in the library to kind of reinvision our current
footprint. How can we kind of streamline it to make it more accessible, make it more efficient, kind of carve out those spaces that patrons need? So they came um during September and probably spent like four or four and a half hours here in the building and took a lot of measurements. We had a lot of
discussions. Um I sent them some of the plans that we had for the building. So um we're kind of in those next steps which will be great for professional development. Um kind of our two main things that we all worked
on is um there was an evergreen update. So Evergreen is what we call like the staff side of the online catalog. So you all know it as Aspen. >> We on our side call it evergreen. So there was a major upgrade that just happened over this past weekend.
>> So we were all preparing for that. So everyone um needed to um watch that new features overview and there was a few other for cataloging. So a few other staffs did the cataloging one. And then the other thing that we
looked at was AI for library workers, the very basics webinar. Um, and that is going to prepare us for our all staff meeting which is going to be November 6. We're going to be closed to the public that day so all of the staff can have a meeting. And Jane Stimson from
Massachusetts Library System is going to come in and as part of our training day and do um a section for us, a couple hours for us on AI. And so this basics webinar was kind of the precursor to that to give everybody some foundational knowledge for when she comes in.
Okay. Um to the friends. Um the friends have many plans for the fall season to connect with the community and support the library. Um so these next two uh pictures that you're going to see are actually pictures by the friends. So I just
grabbed those and snipped them into ours. Mhm. >> So, like I said, they participated in Celebrate EL last month. Um, this upcoming weekend, we're going to be at October Fest together, which is going to be at Brown's Farm. That's a park and recreation outreach event. So, I will be
there for the library and then there'll be some friends there. >> Uh, Michelle, Jen, and Diane, I think, are going. And then, as I also mentioned, the National Friends of Libraries Week starts next week. And then they already have their raffle baskets are already uh started and that
will go through November 3rd. And then for just town updates, uh deputy town manager Rebecca Lesey led a walkable cities book discussion program at the library during September. She did a four-week series as well as an evening discussion. Um, this program was
to prepare the community for author Jeff Speck's visit in which he did a presentation at the Pleasant View Senior Center and he presented his vision for a redesigned Rotary and a more walkable area down here. So, if you hadn't gotten
a chance to be there, um, the reminder actually has the image that Jeff Spack presented. Um, so that is here if anybody wants to look at it after our meeting. >> This past weekend around with someone who doesn't do it, you know, very often,
that person said, "This is a nightmare. They should do something about this." So, the town's been they they're working on it. Um, it was an interesting presentation. Um, two of our board members were there. Um, there was a lot of people from the community there. So, there it was an interesting
presentation. And um >> did it sound going into >> Did it sound like it would relieve the the congestion? I was there. It was an excellent presentation. It was >> he broke everything down. If I can understand it, anyone can understand it.
He did a nice job. >> He did a good job. >> My husband and I, we discussed it. We hashed it out. And usually I'm devil's advocate, but there was only one little question that he my husband had, but I could see where it could be tweaked very, very easily. But yeah, it was very well done.
>> And so it looked like it would really be >> it would improve this. >> Yeah. And he made sense of so many streets that come off of it, >> right? Yeah. >> I mean, afterwards I thought, "Oh my god, now I really get a picture of what he's talking about. He did a really
great job." >> Yeah. I I think it's one of the worst intersections that's over there, too. I mean, you want to help the area around it, too. So yeah, I think it'll be very interesting to watch
>> and it might what kind of funding is going to be needed. >> Well, let's >> there's a lot more involved in this and I will share it with you. >> Okay. >> After the meeting >> not to shut down discussion but uh >> it's very interesting but it would
impact the library. So I will we'll talk about it more. >> It does. >> Um so the next things I just want to go over are the policies. Um, I want to make a quick update to the borrowers policy and then we can take a
look at the art exhibit and display case policy which we're renaming the exhibit policy. Um, but for the borrowers policy, it's just one minor little edit. >> Um, so that's what I brought for us to discuss a little bit more. And that's just a reminder, our next meeting is
Wednesday, November 19th. And that's what I have. >> Thanks. Um, so that's Oh, good idea. We'll talk about your borrower policy update first because I hear it's minor.
>> Yes. So, if you want to take a look at the borrower's policy, the only change then uh bringing to us is if you turn to page four of the borrower's policy and you look at number seven, wrong policy. >> This one, page four.
No initial charge. >> Correct. So if you turn to page four, number seven. >> Yeah. >> Yep. You're here. You're perfect. >> Oh, number seven. I thought I heard you say five. Okay. >> Right here. So, um, one of the requests
that I had had and so did Christina as a circulation supervisor was to remove the $2 fee for replacement library card. So, if somebody lost their card or it got damaged, we would charge a $2 replacement fee for that card. So, we
requested the town manager and then town council to remove that fee from the fee schedule for the library and they collectively all agreed and approved that. And so, we no longer need to have that as part of our policy because we will no longer be charging a replacement fee.
>> Oh, good. So, I removed the line that said >> is that because it was a nuisance >> to >> Well, it's it's um removing the fee allows more access for folks. >> Okay.
>> By removing that $2 charge, then people can get a new library card. >> Just you lost your card or got damaged. So, before you'd have to pay $2, now you can just get it for free. >> I need another card. >> And we say, "Yeah, great. Let me help you with that." So you just eliminated that line. >> So I just eliminated the other line that
said there is a $2 replacement fee. So now it's just there is no initial charge for a library card. >> Oh, good. >> But sorry. Or we could just say there is there is no charge. >> We could do that >> because it's not just initial. >> Oh, it says no initial. That's right. There there is no even better.
>> There's no charge for a library card, >> right? >> Um and if that's the case, do we need it at all? I think so because >> I thought you were going to cross the whole thing out. >> That's what I did at first. I crossed >> I was going to >> Why do I keep it in case you charge?
>> Well, people might want to know that there's no charge >> because And here's my some libraries do charge though. >> Yeah. Right. Okay. >> So I I don't Okay.
>> It that's waved at the discretion. Are we on a >> No, we're only seven. >> No, we're only looking at number seven. >> And I think in the in the rest of the policy though, what do we say? We don't have fines anymore.
>> We're fine free. >> Do we say that we're fine free in this policy? >> And if we do, then we should stick to there's no charge for a card. But if we don't, I think we should remove it. I
think we should just leave. There is no charge for a library card because other libraries >> do charge >> do charge. Yeah. So, and if you're out of state, there's a $38 fee that's explained in number two in the on the first page. >> So, there is a charge if we are out if
you are out of state. So, >> so shouldn't you then put that in there? >> The Well, it is in there another page, >> right? Yes. On another page, it's in there. So it would just So I'm saying leave seven just take out the word initial. That's what I think.
>> There is a fee for the $38 for the out of state one. >> Gotcha. Okay. >> I think you have to say there's no charge for an East Long Meadow Library. >> That's what I was just wondering. >> But I don't know because it's an East Long Meadow Public Library. >> Oh, I see. >> But I can put that.
>> There's there's no charge if you're a Massachusetts resident for an East Long Meadow Public Library card. >> Right. Right. So you don't have to be an Islam resident to not have to have the fee wave to have to just be a resident of Massachusetts. >> So one more time, Michelle.
>> Uh so it might be better to say there is no charge for a library card for Massachusetts res. >> So at that point then I might say for an etop at a library card for >> Hold on. Hold on. I'm having a thought.
>> Oh my gosh. Because of that, should we put it as part of number two? >> I like your thought. Let's go back there. >> We're talking here about >> number one then because number two is out of the state,
>> right? So it should it should be I think it should be one blah blah blah. Two, there is no charge for a library card. Three out of state residents may obtain by presenting and paying $38. >> Does it
>> it goes together? >> What's the charges in >> together? >> In the same place, >> I would think so. >> Yeah, that's so true. >> And then how much it is if they know what it is >> or any resident of the Commonwealth of
Massachusetts may obtain a free long and then just take out number >> seven. You're all set. Yeah, that covers everything. >> That's good. >> Yes. >> Okay. >> And then we don't have to re number everything. >> You don't.
>> Um >> Oh, there I'm just >> No, no. I just >> While we're here, >> you said that there's no fine. >> No >> for us. >> Oh. Oh. As opposed to Oh, but there are fines for others. >> Oh, yeah. I see.
>> Okay. Yeah, we've had a long discussion about the balances on that >> just for library card. There's no f no sign I mean no um >> oh I'm sorry >> if you have a book due at a different
line like with the interbaring system so we fees are not waved across the state it is just here I wasn't here earlier like >> so it months ago when this was written >> yeah so in CW Mars not every library is fine free >> okay
>> okay some libraries might charge overdue fines Right. Some don't. >> Yep. >> Um or they might charge it on certain items. I don't mean to have my back to you, but like for example, um museum passes. >> Sure. >> Like if you don't return those, some
libraries will find you >> like high use or high cost items. >> Um video games if you're late on those. Like I have $3 in overdue fines because we borrowed video games and I didn't return them >> and they don't want to pay the >> So So it just depends on the library and
the type of item. So, but they can pay them here. Yeah. >> Okay. So, would I know like like let's say I borrow something through the CW Mars from a library that does charge. If I had a fine, does it show up on my Okay.
>> Yep. So, like if when I'm here and I use my long metal card. >> Yeah. Yep. >> And they scan it, they can see where my fines are coming from other libraries. >> Okay, that makes sense. >> But it all shows up on my account. >> Okay.
And I can see that if I sign in to my CW Mars account, I can see what my fines are and where they're coming from and what they are for. >> And if you pay it here, >> you could pay it here. You could pay it online. >> But then does East Lang Meadow keep that money? >> It depends on what it is.
>> It depends on what it is. >> So if it's like a lost item, it comes back to >> because they have to revise. >> Now it says here, um, what number we on? >> Oh, we're not we're still on seven. Okay. Yeah, the only change that Katie wanted
to make to this policy, but if you have another >> I don't think we were doing a >> No, I just was curious what would be the discretion. It just says loss fees or damage item fees may be waved at the discretion. Does that mean you >> another library calls and says, um, we
borrowed one of your books for a program. Unfortunately, um, it got damaged during our program. Oh, do you mind not charging us >> for this item? And I might say yes, you know, thank you for letting us know and we can wave that fine. All right. If
it's our item. >> Okay. But if if not not by a patron, you wouldn't wave a patron. >> Depends on the situation. >> Oh, okay. >> All right. No, that's fine. I just wonder, you know, what what possibly why somebody's fees would be waved and
others wouldn't be. But I I see what you're talking about. Yeah. >> Yeah. >> Had a house fire and your library books burned. Probably got to wave the fee, right? Like it's going to happen. So just different stoing apart and was, >> you know, 15 years old and had 300
circulations >> and you return it to us and now the spine is officially broken. We might think about that at all. I'm thinking about the three kids in line and one huge discretion. You wave and the other two, you know. No, I mean it's >> No, no, I mean that's what I was
thinking. Yeah. More on the individual rather than that kind of Yeah. Okay. >> So, we've I have one minor point which I think the web address is wrong in the footer on this one. >> Don't you not use a www.
>> Yes. But I think this one was updated >> before. So, while we're at it. So, you got to fix it. >> Yeah. While we're at it, >> thank you very much. But that's just >> But at least the the L in library is not capitalized this time. >> I'm trying. Every time I catch
something, we catch something. >> Every time we're It's a team effort. Appreciate that. >> Okay. So, I am going to change this to amended by the board of library trustees October 2025. >> Yeah. >> Yeah. >> Okay. >> Um we should probably vote on this one.
>> Oh, sure. Oh, could you do that, please? Thanks. >> So, um let's make it easy. I move that we modify the East Lang Meadow Public Library borrowers policy to have to rem Are we removing number seven, right?
>> Yeah, we're updating number seven. >> No, we're removing number seven completely and we're changing number one to to read >> any resident of the Commonwealth of Massachusetts may obtain a free East Long Meadow Public Library card. Great.
>> We're adding the word free. Um, anyone like to second? >> I second. >> Thank you. All in favor? >> I. >> Motion carries. >> Thank you. >> Thank you. Motion carry. >> I know. I'm getting fancy. Getting used to this.
>> Here we go. >> Okay. Now, exhibit policy review. We're going to review the draft. We made some changes. >> Okay. just there's some things happening here that printed this way when it was
in Google Docs and not in Word. So, apologies for some of that. >> Is this because of not because of the highlighting? >> No, but like do you see there's like this is here >> and then that's super big and I don't know why because that is not like that when I clicked it from Word. So, apologies. I will fix that when we get
Sorry. Um, do you want to start with a reading of the policy or are there any is there anything you might want to highlight before we get started? >> Um, >> we made a bunch of changes last time. >> We did make a bunch of changes last time.
>> This is the new we completely restructured it. We renamed it to be the exhibit policy. >> We should probably read it unless there's anything. >> Yeah, I just want to go grab my notes. I thought it >> back on. You have your notes? >> I do. We made a bunch of changes to the
what is now called the exhibit policy. >> Um but nothing you want to highlight? >> No, I want to go to just take a look at section three review and selection. I want to make sure I got this based on what we had discussed.
Um applications will be reviewed and selected by the library director or designate based on the following criteria. A preference goes to local individuals or organizations. I removed B. I felt like that's what I put in my notes, but I wanted to touch base. Uh
>> yeah, we had a conversation. >> C. Relevance to the region, community, or the library's mission. D. Balance and diversity of past, current, and future exhibits. E. Adherence to size and installation requirements. Based on perceived public interest, the library may request the exhibitor to participate
in an art program for the public during the exhibition period. If an exhibitor is interested in personally hosting a pro public program, they may do so following the guidelines outlined in the library's meeting room policy. I was trying to go back and read my notes.
>> So I had that B was actually getting moved to exclusion criteria. That's why you cut it. That's what I had. >> So B I had >> Oh no. Uh that was it was beyond what I had. What was that actually?
So I have a note here. Combine educational, cultural, historic with bullet three. You made it so smooth that I don't even notice cuz I think if I had to re go back in my wayback machine
>> um it was covered also in the purpose and I think you didn't want to say that they should contain certain things. I that's what I was thinking. So that's
why I crossed it out. >> So for instance, we say in the purpose the library supports artistic expression and community engagement. Exhibits must align with our mission and values shouldn't deter
and I think that that maybe we decided was enough in terms of what was required. >> Okay. So then remove B and then change C to B, D to C and E to D. Correct. >> Thank you, lawyer.
>> So change to B C. >> Yep. >> Okay. >> I'm unsure. Do you want to go? >> Yeah, it's just my face. Very tired. Okay. Um, so that was my question there.
And then I made changes up into the installation and removal. That's why I highlighted that one because that's why I have it stopping. >> So we have to continue now. >> Correct. [Applause]
So, should we just start here? >> Yes. And again, apologies. This part right here from the Roman numeral till here, that I'll remove that underlying piece there. I don't know what happened with the formatting and that I don't know why that's bold, but I'll update the formatting. >> Okay.
>> You just want to be consistent. I mean, between Google Docs, >> that's not a big deal really something went wrong. So, >> and this got really large for >> Yeah, I don't know why that happened. So, when I when I I'll make sure to update that. Apologies.
>> That's That's just a >> Yeah, >> computer glitch thing. >> That's what I was going to say. Blame it on the computer. >> I It is the computer. >> It was AI. >> We know. >> Definitely something. >> AI isn't always. >> Okay. So, installation and removal.
>> Do you want someone else to read this? Sure, I can do it. >> I had one I had one small question real fast about the display cases. >> Would it be helpful to put the size of the display case on here? Um
or do you think that they might fluctuate and so that's not necessary? Okay, >> that was the only thing that I had a note from last time that I >> um I didn't remember that I put it on there or not. Okay. >> Yeah. Um,
again with the creative library concepts and what we're going to be doing, that's the other piece. >> You might get all new things. Yep. >> Yeah. Okay. And I don't think it's they can >> and I don't know if they're going to live where they're currently living like that might get relocated to somewhere else. So
>> not trying to be intentionally vague, but I am trying to >> well think about >> prepare that there could be some changes that might impact this into >> Yes. But great question. But if somebody needed to know it, like I would get the measurements or take pictures and send
it to to the interested applicant. That's no problem. >> Great question. Thank you. >> So installation and removal. Exhibitors and displayers >> just >> are responsible for installing and removing their own work within dates
arranged with the library director or designate. Installation must occur during the library's operating hours. No storage is available. The library director or designate reserves the right to remove an exhibit or display that has been left
beyond the scheduled display period. Artwork must be hung using We'll write out yes PL's existing display system. No adhesive, nails, hooks, or fasteners may be applied to the walls.
Um, seven, signage and publicity. East Long Meadow Public Library will produce exhibit signage which may include the following information submitted by the exhibitor,
artist name, title of the exhibit, artist statement or biography, medium and contact information or website QR code. >> What did you just do? I put as following information as submitted by the exhibitor.
>> I don't know if that's right or not, but >> uh no other signage may be posted without library approval. And this should be probably director library director >> or designate. Identification cards maximum 4 by 6 in
may be created by the artist for individual works and may include only artist name, title of the work, dimensions, medium and date of creation. Publicity of exhibits may be shared through East Long Meadow Public Libraries website, newsletters or other
communication channels. Sorry. Additional promotional materials produced by the exhibitor must be approved by the library director or designate and must not imply library endorsement. Can we stop at the end this one? >> Y
>> um just a couple things. I I think the publicity of events >> of exhibits >> sorry exhibits we need to be clear of who is sharing it. >> I think it's the library sharing it because it's on the library's website
but We say earlier that the library is producing exhibit exhibit signage. >> I think it would make more sense to say publicity of exhibits may be shared by the library through their website or
something that recognizes that >> by Islam Public Library through the website newsletter communication channels. >> Right. Okay, >> go ahead.
>> Um, the very first uh bullet point, >> are we doing signage and publicity or installation and removal? >> Signage, isn't that where we talking? >> Yes, but I didn't know if you had something previous. >> No. Uh it it's creating an obligation of the
library to produce exhibit signage. Um >> Mhm. >> Does that I guess that also applies to the display cases. >> And when it when it's signage, is it just that this is what is in this
display case? Like what does that mean? >> Yeah. So, for example, >> because they may not be artists, right? I mean, it's like there's chickens in the display case and there's no particular artist
>> or a title of an exhibit. I mean, but you do say it may include. So, it's not like an obligation. Correct. >> That you say that, but on the other hand, it is an obligation that you produce signage. You're saying you will produce signage,
>> right? Because if we are if we are going to have an exhibit on display, >> Yeah. >> let's say it's an art exhibit in the community room, >> right? >> And we want to add that to our calendar so people know that it's happening or we want to put it in our newsletter so folks can come in in between programs
>> to see it. >> Yeah. >> We want to have some current control over what that publicity looks like, >> right? >> So we will create that publicity. I don't want to get it from somebody else, right? >> Because we have certain parameters >> that we need like even dimension size-wise.
>> Sure. >> You know, and we're going to make we're checking to make sure is it accessible for folks to read like ADA compliance, is it going to be the correct size to put on our website for our happening section because we, you know, we have these. So that's why we want to be able
to create that flyer and not get it from somebody else like we do landscape versus portrait and you know those types of things. So that's why >> so Larry you meant I think um >> but when it comes to like >> is it sorry >> but when it comes to because this might
help if I explain my thought process you might be able to clarify it or clean it up for me but like you know when you go to an art exhibit and then the artist has a little sign on their piece >> y >> that's what they should be doing >> that that part of it we'll do like the
signage for like outside of the room or on the website but exhibitor or the artist will do it if they have something that they want to put on their artwork. That's my thought process for this section. >> So,
>> so uh is it something that you would require because you made it optional? >> Do you even have to say that? >> Yes, because I don't want I don't >> You don't want other stuff. Right. >> Right. Right. Okay.
>> So, you're defining what can be on the card. >> So, maybe it's the first bullet first. I mean, the second bullet first where it's no signage may be posted about the maybe not.
But the point is the exhibitor, you don't have to concern yourself with the overall signage of this. But if you would like to provide details about the individual pieces, you may do so. >> Correct. >> I think two and three should be switched.
>> Yeah. Okay. >> Yeah. >> You said what? >> They should be should be switched. >> I agree. >> Uh the identification cards cannot be mounted on the walls. >> Right. It should be on their piece. >> Okay. Right. Usually Yeah. When you go to like a museum or something, they're
next to it, but you want it like >> Right. >> Yeah. >> Generally hanging from their >> Yeah. which is something that I would have that conversation or email communication with whoever the exhibitor or artist is. Um,
>> yeah, figure out how to do that. >> Um, okay. >> Yeah. Next. >> I just made some notes in the installation and removal section. Yeah, I think the commas by designate >> or designate some little details there >> or designate comma there. >> Yeah,
>> expand. Yeah, I got the same ones. >> Little minor type changes. >> Great. >> And I'm going to switch these two. >> Not the first and second one. Yep. >> This. >> Yeah, exactly.
>> Thank you. Thank you very much. Rotate. Okay. Any other comments on these sections? >> Uh sales sales transactions are conducted independently by the artist. >> Should it be sales?
>> It should just be exhibitor >> transactions or is it sales? >> How about purchases of >> items? sale. >> Now that I'm reading it, >> a sales are conducted independently.
[Applause] >> Do you want to say something about whether or not you would >> allow for the transaction to occur in the library or not?
I don't know. I mean, is that okay? >> I think that wherever my thought is is wherever they do it, that's between them. >> Yeah. >> So, they can do it. >> I mean, they might Venmo it or PayPal it or
>> No, but I mean, but they could do it. They can have a transaction in the library. >> Yeah. I've had that. I've had transactions in the library. >> Like an author comes and and >> people can buy their book and they can do it in the library, >> right? Okay.
>> But it goes between the >> the person >> you don't have any car the library >> and then they pay the >> I mean they could be doing it here and I have no idea that that's happening. >> Sure. >> We had a up to that point we had a big
conversation about how we worded the policy for book sales. >> Can we look at that when we talk about this for it to be consistent? Um because I think we spent a lot of time making that really good.
>> Did I want to say? >> So it should what you're saying that what we said. >> Well, we had some language around um selling >> how to buy things. >> Yeah. >> From um >> it was events, right?
>> Yeah. And it should it should be reflected >> program >> the same way there as it is here. >> I think it was the program policy. It said it's loading. But can we just >> sorry >> sales sale or sales sales transactions are conducted independently by the exhibitor and purchaser.
>> Yeah. >> Yeah. >> Yeah. >> I would say sale sale transaction take how I would say >> say that again. >> Sale transactions rather than sales transactions. Make make sale sing like without the s at the end.
>> Make a single sales transaction. >> Sale transaction. >> Sale transaction. >> Sale transaction. >> You might want to lead with the last section >> because that's the bottom line I think right. Any work sold must remain on exhibit until the end of the exhibit
period. Sale transactions are conducted independently by the exhibitor. QR code, website link or contact information may be provided for interested patrons and the library takes no commission and does not participate in sales or negotiations. Did you kind of sandwich it?
>> Yep. Okay. So, move the last bullet >> to the top to the Yep. [Applause] >> Yeah, that makes sense. >> Okay. So, in our program policy, library programs are open to the public
and free of charge. Performers or authors may sell books, CDs, or other items as part of a library program when approved in advance by the library director. >> That's it. >> Okay, then. >> Yeah, because you want to make sure they
they um say the same thing. >> Yeah, it seems pretty >> straightforward. >> Okay. [Applause] [Music] Okay. >> On to insurance. >> Sorry. Do you feel like we did enough on that sentence though now that we moved
it? It's sale transactions or >> just transactions. >> Sale sale transactions >> sale without the >> sales are conducted independent >> and transactions within. Any work sold
must remain on exhibit until the end of the exhibit period. Transactions are conducted independently by the exhibitor and purchaser. I'm just going to say transactions. >> Yeah, we can do that. >> Yeah, that's
>> a QR code. A QR code website link or contact information may be provided for interested patrons, for interested purchasers. >> How about we just take that line out? We're going to take that line out >> because it's already >> because it's already in the publicity >> the signing and in the publicity because
it it says in the signage part that you can have a QR code or website on your >> Do you know what we do need to add? I want to think about this. So, this this will be next meeting because I want to I want to brainstorm my thought
process on this please for a minute. But something to the effect of >> just put that in right in that area. >> Well, I'm trying to >> Thank you. >> There might be um what's it called when an artist has their list of works and
then the pricing like a portfolio or like >> No, it's called list. >> Yeah, basic. Yeah, like a price list. of their pieces. So they might have that somewhere. >> So maybe that's like their contact information and a price list may be left
in the library type thing. So I want to I want to think about that for next time. >> Okay. Wouldn't it be better just to give them the name and telephone number of the artist with the artist's permission? Well, that's what that's why I'm saying there
might be a price list with some sort of preferred contact information for the interested purchaser to contact the artist directly, exhibitor, whatever we want to >> or yeah, you can say like for patrons interested in purchasing >> an item on exhibit. >> Yeah.
>> A list may be provided and displayed, >> right? Because also some exhibitors don't want to sell any of their pieces. >> I want to try to figure out >> that little bit. [Applause] I think the less you have to do with
that the better off the library is. >> Yeah. Yes. But also there are times where you'll get a if there isn't something there then patrons will ask for it. >> Yeah. So that then they don't have to come to them and say well how much is
this piece? >> Correct. >> So it's taken care of by the artist. And if there is no nothing's for sale or no no price list or what have you, we can also indicate that also it just allows patrons to be able to view and
>> without having staff to have to be involved in that conversation. >> Otherwise, they're going to come to them and say >> and you don't really want to get involved in that. Anyways, >> they want to they want to keep that between the exhibitor or the artist and >> and the the people viewing the gallery.
>> Yeah. and not having to come to the desk and >> yeah because they get bothered a lot. >> We get lots of really >> I mean you could even ask the artist can just in since you are interested in selling this can you put your telephone number there
would be the contact information. >> Yeah. Okay. So I'll work on that a little bit for next time. >> Okay. That's a good point I think. >> All right. Thank you. So for insurance and liability, all exhibitors must sign a release and indemnification for
acknowledging responsibility for installation and timely removal of materials, full liability for damage to or loss of exhibited materials, adminification of the library against any claims resulting from the exhibit or
its installation. For group exhibits, groups of more than three must designate one representative to submit an application on behalf of all participants. Groups of three or fewer must each sign individually. The library does not provide insurance for any
exhibited or displayed items. >> Uh the very first bullet in this section, >> um responsibility for timely installation and removal of materials. I want to move that word timely to prepare for installation.
>> Please and thank you. >> Okay. Any other thoughts on this one? >> No other comments? >> I think the last sentence should go first. The library does not provide insurance for any exhibited or displayed items.
Good suggestion. >> And how does this group exhibits work? Like is that >> So Springfield Museum's Wilraham Art League, the high school, they might have 20 different artists come in and do an exhibit. >> Okay.
>> So it might be whoever the coordinator is of their group would then fill out the application as opposed to having 20 people fill it out. >> So what do you do if you have a group and does each participant in the group have
to sign? >> No. Whoever the designate is would then sign for the whole group. >> So why do we have an option at all for there to be? So it says groups of what's where did the number of
three come from? Like if you have three people in a group, you all have to sign. >> How do you draw that line? >> Well, I from my past experience, it's typically three or few. It's either three or few people fewer people are doing exhibit or it's a big group. It's
kind of those are kind of the two main things. And then I looked at several other libraries policies and they had similar verbiage. >> Like three might be like they're doing a group project and they want to display the group project from school or something. Um there might be two but if you have
four then somebody has to be the leader of the group. >> Okay. Okay. >> Wait because three is trouble, right? Three is a crowd. How um >> going back in the way back machine for
another thing where we have a group an we did a discussion about an indemnification for >> the meeting room policy. It's one person that signs off on it that takes responsibility. >> So why is this different >> because I'm doing it differently? It's because it's all these separate pieces
that are going up throughout the room. And if they are in a larger group, they're probably all signing off to whoever their designate is. >> Yeah, that makes sense. >> Yes. because then you'd be dealing with all three of them. You don't want to deal with all three of them. You have
one person you deal with >> typically, even if it's a group of three or two. >> I mean, you wouldn't want to be dealing with three different people. >> I mean, I've done it. >> You Yeah, but I mean, you don't have to. >> I especially if it's the same exhibit.
Mhm. >> Because then who do you who's who's got the authority to do anything in relationship to that? >> I feel like this is different than the meeting room. >> It is different >> policy because the meeting room you're all there for one time when you when you
sign that, right? You're all in that you you're just signing for that space and you're all together. Whereas with this one, you need to make sure that everybody understands the policies the way like the license the insurance is what they're signing off on and agreeing
to. So I think the more signatures that the library is willing to manage collecting the better. >> So I would say keep it at the three. >> Yeah, I think so too. >> I think more than that it might be hard to get everybody in at a time to get the paperwork signed.
>> That becomes more complicated, >> right? And it's different like if it's a school group then obviously you're going to have one teacher that is going to assume responsibility and the high schoolers don't couldn't sign like these legal documents or whatever or the elementary school right but when it's a group of artists that are all collecting
together if you have a lot of different opinions a lot of different mindsets you want to just make sure everybody's getting information for >> themselves you know. >> Okay. >> Are you happy? >> Always. >> Always. I just love talking this stuff out.
>> So, you might want to also I mean when you're when there's a designated representative have in the application that they acknowledge that they've communicated to all the participants. We'll have to I
have to add that in because I don't think they have that in the >> because >> at least that would better put that one design designate on the hook. Um because what'll happen is something happens to
one of the paintings and the artist is going, "Well, I didn't know anything about this and I didn't >> agree to >> especially if it's like they're they're going to sell their work while it's on display or something like that."
>> Worst case scenario. Yeah. Yeah. some the the guy that's in charge. Yeah, >> I'm not even considering >> sells sells somebody else's work and then the guy goes, "Where's my painting?" And he goes, "Oh, well, I sold it. >> I sold it." >> That's a very good point. Yeah. Okay.
So, >> next month when we get to the next section, hopefully I'll have added something in about that. >> That's a good point. >> Yeah. >> Yeah. Really? >> A lawyer could think of that. >> So, the depends how they That's right.
That's exactly right. >> Library's right to remove or rescend. The library director or designate reserves the right to cancel, postpone, or remove any exhibit or display for any of the following reasons. Maintenance, renovation, or emergency
issues, safety concerns or hazards to staff, patrons, or the building, interference with library access, services, or operations, and non-compliance with this policy. So this um I think we should move this section
under exclusion criteria, >> right? Because they sort of fit together. >> It's still its own section, but just move it to being number five. Yeah, because it's like it it draws a line in
the mind to you can't do this but if you do we have the right to remove it basically. >> Sure. >> So okay before we do that look we'll get compliance. Should those be combined?
Ah. >> Oh, yeah. Yeah. It's like the library's right to remove or send as part of >> Huh? >> Oh, right. You have the the bullet that says non-compliance with this policy is is
right to remove. I feel like I need >> but then and then you have a separate line just about compliance. >> I feel like there should be some sort of uence. >> Yeah, maybe combining these. >> Yeah, I think you could. Or do we just
remove that section? >> Oh, which one? >> The compliance. >> But the compliance section has other important stuff in it because it says things like you can't >> Yep. Right. Right. >> It tells what the consequences are. >> Yeah.
>> So, no, I think you could have to change the the order. >> How about the first bullet is kind of is that not subsumed in the right to remove or asend
>> it. It is. But the second two >> the suspension and revocation >> could be its own you know like consequence. So not comp. So the the first bullet is probably subsumed in the
library's right to remove or send but instead of calling this compliance uh call it uh you know consequence of of non Compant non compliance. >> Yeah. >> Well, they got it right.
>> That's what they are. Consequences, >> right? So, it's not compliance. It's consequences of non >> non-compliance. Right. >> That's that's right there. >> Is there another word? >> Wait, so late.
>> It's um >> is it like a legal >> failure? It's like failure to comply. No. Um, >> yeah. I mean, you could say that. >> I mean, you could say failure to comply if you want for the title. I don't know
>> how how you want to go. >> It arose by any other rough name. It still arose. >> I think it's enforcement because it's your enforcement mechanism, right? But enforcement sounds so
I think we're overthinking this. Enforcement sounds so >> we could just we could call it non-compliance, right? Because it's >> I I like the consequences of non-compliance because that's what it
is. >> Conditions. >> I agree. >> What? >> What did you say? >> No, it's not a condition. It's a consequence. The >> consequences makes me feel like we're putting them on the naughty list and it's
>> well but you are suspension of eligibility >> verification of library privileges >> and that's like an extreme >> and and you're on the naughty list. You'll get coal in your stocking so many put in the corner. >> Oh god. >> Time out.
>> The penalty. >> Yeah. I think consequence sounds better than like penalty or like >> Oh yeah. >> Yeah. Oh yeah. >> Like that. Think about it. If another term comes email I mean we'll use >> non-compliance it now you know this is
what's going to happen if you don't comply >> but I >> and like there's a fire in the library building so we had to remove your paper >> and I think it's important that that's different though from consequences
because sometimes we move stuff because you didn't do anything wrong with protecting your >> exactly. Yeah. So, do we remove the non-compliance with this policy from the previous section? >> Yeah. >> No, I think that belong I think it
belongs in the pre in the >> Yeah, I think I would leave. We would say almost take it out of the first >> take it out of the second compliance there. Oh, >> like like the first bullet saying immediate removal of an exhibit or
display. >> No, you're removing compliance and you're just leaving. >> Is that what you're saying? >> Yes. Because that goes with the >> You're removing comp of non-compliance repeating >> two bullets under there.
>> Yes. Y >> Oh, Katie, I think you're right now. >> Why? Why are you >> I think we need to leave the bullet. Because one consequence is removal. >> Is remot remove. >> Oh, that's the first consequence. >> So why don't you just put
non-compliance? >> No. So don't remove it. Yeah. No. No. No. I understand. >> So it's a right and it's a consequence. So you need it in both spots. >> Okay. >> Okay. So you >> So I'll say uncross. So we're not going to >> So we're just tweaking the the name of the heading.
>> So what are you doing now? What's the name of that consequence of nonsequence of non-compliance? >> Okay. >> So, >> this is non-compliance with this policy is being removed. >> No, all you're doing is changing the name,
>> right? Yeah. >> The heading. >> You're just changing the heading. >> You don't have to write it off. That's fine. >> That's what I'm here for, Nancy. >> Oh, we have to change. >> So, so this compliance is up. That's all. Oh, I did that.
>> Thank you. Okay. Anything else? >> Oh my god. >> No, we're on a roll. >> We are. Okay. 12 [Applause] >> donated. >> So, are we Sorry.
>> Are we still moving right to remove or resend up to exclusion after exclusion criteria? What? Where's that? >> I >> So then it would go So for in my mind, >> oh >> exclusion criteria, right? So if we have
headings, right? Exclusion criteria, library's right to remove or rescend, exhibition areas, insurance and liability, consequences, non-compliance, and then donating order to East Medical.
Although should the consequence be at the end? [Applause] doesn't matter. >> I don't think it matters. >> They're either going to read it to find what they're looking for or they're like I think as long as there's headings, I
don't think it matters. >> Okay. Okay. >> So, whatever you think is fine. >> So, donating artwork to East Long Meadow Public Library. Artists may be interested in donating their artwork to the library following their exhibition
period. Artists are encouraged to review the donation policy available on the libraries website or by contacting the library director. >> That's good. >> Do we leave it as artists and hope or we
change it to exhibitors and items? Well, I think it should be exhibitors because >> because consistency it might be an artist. >> You might want ceramic chickens. >> Do you want
we had >> that's still our artistic. >> Okay. >> You know, you don't never know what it's going to be. You know, >> I could sell those fun. They thought scribbles were you know
nothing millions of dollars >> dollars >> and I that's when I realized I was actually >> in the wrong way. >> I can scribble with the >> Oh my god. >> Okay. All right.
>> Too much thinking, ladies. >> Gentlemen, you doing the application? Uh it's 7:20. Do we want to take a read through and see how we do
>> of the application? >> Of the application. >> Yep. >> Okay. >> We'll change the title please to exhibit application. >> Um and you have one application for group or solo.
>> That's the piece I forgot about. So that's what we have to Okay. Maybe I have to add something in to indicate. >> So this is only gonna say >> line of something. >> This is only gonna say exhibit application. >> Yeah. >> Yeah. >> Exhibit application.
>> Exhibit application to match. >> Good size. Exhibit >> down. >> Thank you for your interest in displaying items. Do we say items? >> Sure. or exhibiting at the East Long Meadow Public Library. To be considered
for a future exhibit, please complete the applicate this application in full and return it to the library. Please note, library does not provide insurance for any exhibited or displayed items and is not responsible for the
loss or damage of any work. Nice. Name, telephone, email, website, or social account. Um, >> type of exhibit. type of good exhibit, um, artist statement or biography, exhibit space requested,
community room display cases. In addition to the application, please submit three full color images of your work to library director at least long meadow mass.gov. By signing below, you confirm that you have reviewed and will abide by the
exhibit policy and have completed and signed the release and adminification form. All applicants will receive confirmation of submission. However, only selected applicants or those requiring additional information will be contacted.
Uh, >> does the those requiring additional information is it the application or you don't understand the application? I might have followup questions >> because you're talking about applicants, but the second part
so it should say only selected applicants or those applications requiring additional information. >> Yep, that's a good catch. [Applause] Okay. Any
>> should I switch the order? Only applications requiring additional information or selected applicants will be contacted. >> Or you could say >> or just >> I don't know if we need this sentence at all. Oh, I think you do because if I
submit an application and I don't hear from her, I'm going to be like, >> what's have you had a chance to review it? >> Why why haven't you where's where's my confirmation? When's my date? When am I going to hear from you? It's going to be >> You want You want to make sure it's complete? It's in your mind.
>> In my Correct. >> clear. Yeah. >> So, if I know that I will not hear from you, then I know that it's out of my hands. >> Yes. I I think though you could delete the part about if you need more information.
>> I think that's implied. >> No, because >> No, no, >> because if I do ask follow-up questions and then decide that this is not going to work or we don't have an opening >> and if you leave a the director library director calls, you know, I mean, they
might misinterpret something like that. So, >> if you don't have that, >> just because I'm following up with some questions doesn't mean that you're going to be >> given a spot. >> It's not going to hurt. It's going to help them. >> Okay.
>> Um, change. Oh, sorry. >> Then I do think you should move them around because that's the order in which the things happen. >> You going to move what around? So you say people applications requiring additional information or selected applicant and selected applicant.
>> Okay. >> Uh change the artist statement to exhibitor statement or do you keep it artist statement? >> It's a good question. Is biography inclusive enough of people who aren't artists?
Can't you just say exhibitor statement? >> Like that's what I was saying. Just change the word artist to exhibitor. >> Yeah, I think you should. >> Is an artist statement a specific thing though? I was wondering if like there's like a >> Oh, >> as an artist, you have like a >> maybe is that is it >> I Well, I guess we're trying to be very
inclusive and we're saying exhibitor. >> Yeah. >> At some point, >> but are people going to get confused? >> Yeah. and not know that this is for art. >> So I >> you have to say exhibitor or artist slash >> do you know what I mean? Like I'm thinking people are going to read this and be like well
>> I'm an artist. >> I'm not an exhibitor. I'm an artist. >> So that's where I think we're trying to be all-encompassing >> right >> to >> with this umbrella term and now I'm feeling a little as we're talking this through >> that there's not enough to say about art.
>> Correct. like the display cases aren't used as heavily as I feel like an art exhibit would be. >> Exactly. >> So, so what you're saying is you're just going to You don't need exhibitor or you need exhibitor and you don't need artist.
>> No, I'm thinking it's artist and not exhibitor. >> Or can't you say exhibitor artist? >> That's what I was thinking. >> But I'm I'm talking not even just for the application. I'm talking about the entire policy. No, I'm saying that too. You know what I mean? Like >> can't you say that throughout the policy? Can't you say it throughout this policy
that it's exhibitor artist? >> We could >> or artistex exhibitor >> that covers everything. >> Then it would cover everything. >> You don't like that. >> I mean that sort of implicates that if it's an artist that's an exhibitor. I don't know how people would classify
themselves >> as an artist. >> Do you know what I mean? Like I think that they would call themselves an artist, not an exhibitor. >> Do you know what I mean? Like that's >> Well, but we also have like collectors Artist exhibitor. No, no, no slash.
That's all. Artist exhibitor. You've got everything there. >> Okay. >> I don't. >> All right. So, ponder that. We're going to ponder that. >> Yeah. Think on that when you can't go to sleep. >> Solve the the uh egos, the sensitive
egos of those artists that might be offended. >> Then they can discuss somewhere else. >> We're trying to be as inclusive and welcoming as possible to the art community. Yeah. >> You know, artist exhibitor, which means that we know you're an artist first, but
you're you're going to exhibit. >> I I mean, >> do you get a lot of artists that want to exhibit just out of curiosity? Does that happen? >> Not yet. >> Oh, I see. >> It's a work in paving the way for the future of this.
>> I mean, do is that really a problem? >> If you build it, they will come. I think it's I think the reason we also said exhibitor is is because >> we're trying to limit we didn't want to limit >> what it was
>> artists as the only people >> right >> who were were welcome to display >> yeah what is does it does >> and we exactly we don't want to have to answer the question >> to NY's point do we do artist slashitor
>> I don't think so >> or just artist exhibitor whatever that means. >> I think we selected exhibitor and I think >> it works. >> Okay, I I'll go with that. What was >> however
statement like there it is an artist statement is a thing that an artist I think would expect to be able to display, >> right? >> We could make it optional, >> right? It's not >> requiring it. >> But I think like I know like I go to a
photography exhibit, >> right? >> Yeah. >> It It's a photography exhibit and it includes an artist statement because the photographer is identifying themselves as an artist. >> Yeah. >> But I don't think that every photographer would identify as an
artist. >> I would not. >> Well, we were talking about those who are exhibiting. So you're saying that there are photographers who exhibit who believe they are artists >> and we want to give them the freedom to
declare >> that they are they are artists. >> So artists we're not requiring them. >> So in this statement they are going to be talking about themselves as an artist not about the work that they are doing. 15 words or >> okay because I was thinking that that
statement was about um like what inspired their work or >> could be so yeah no it's >> okay >> an artist statement is very >> amorphous yes >> it can be
>> yeah because you yeah I agree I agree with you >> so yeah >> what moves me to create this >> particular collection or >> I do the festival of flowers at the built museum and like we have to make like a little thing that says like
>> why don't you put title or >> well that would be something that would be a different >> right you're not asking for the title here you just this is an application >> I do ask they might have like what's their your title of your exhibit >> title of the exhibit I said but not of
the work >> where is that where do you title instead of type of art type of exhibit y okay >> oh you said title title. I said title, not type. Yes, >> that might be a good thing to ask though. >> Yeah, right. >> Yeah.
>> Yeah, it's another line. >> That would be >> Well, you could add title of exhibit. >> Yeah, I'm going to add that in there. I think that's great. >> There you go. >> There you go. >> Title of exhibit. And where do we put in? >> So, I would >> if it's a group, >> you could even pluralize the name names
>> or like group name kind of either. Or we could put in like >> we could put in like a check box if you are representing >> um >> yeah are you representing a group kind of thing. >> Mhm. >> And then down here under signature like
uh by sending glow that you confirm that and also confirming that you have shared that the the your group has read if applicable like the whole group has read the policies and all of the things. >> Yeah. >> So like this the designate
signing person is responsible for sharing all the information. >> Yeah. They can't say, "Well, I didn't know you were going to throw my thing away if I didn't pick it up by this date." >> Yes, good point. >> But we also have exhibits that are not
in in a case or in the community room, but are on top of the of the bookcases like in the children's room. They there are several times that they the art teachers exhibit things from the elementary schools and we put them
>> sometimes we can hang some but some are on the bookcases cuz some are three-dimensional. [Applause] >> So those are also exhibits usually from the teacher. And then if you want to Katie, but we don't have to go over this
whole thing, but for next time add in that same kind of line on the next form about saying like by signing below that you're confirming that you in the whole group have read or however you want >> because that needs to be in there. >> Correct. just so that way it can be finalized for
when we come back in November and can just >> and I think for November also we should look at the other form that we were starting that has an indemnification >> I think it was the meeting room
>> because I think we >> well this one is after we're all finalized with it and we think that we're done with it then it needs to go to the town manager and town attorney >> right >> but We might not have to do so much work if we can just say this one's good. Let's just >> never read it.
>> I mean the one we did before >> that one was >> because it also addresses the group question. >> I'll look at it. >> Yeah. >> But that again it's a different >> I know >> use but some of the same language could be used.
>> That's what I mean. >> Did this come from the lawyer language? >> Not all. No. Not all of it. So I think we have >> so we have I have word set out for next time >> of this done. >> Yeah, I think so.
>> Right. So let's congratulate ourselves. >> And thanks. >> Thanks everyone. Um and we'll continue on with the form part next time. Do you have any more policy for us to do next week? I mean next week. Do we have more
policies to do >> next in the queue? >> Oh, yeah. We're not done with this one yet. >> No, I'm done. >> I think we are done. >> I'm joking. I think >> Oh, we have to do the bulletin board still. We I mean, there's still policies that I have not updated since I've been here. >> Bulletin boards. >> They have like the bulletin board and
literature rack. That one's coming up. >> Um, >> this is exciting. >> I'll show you all the ones that are not in bold are the ones that I just had. >> All right. So, we'll we'll hold ourselves as this. >> Yeah. Nice try, though. for uh >> but you're supposed to review the policies every two to three years. So as soon as we're done doing all of these
then we got to look at all the ones we've already done. Just keep going. >> So bullet board policy >> like painting the Golden Gate Bridge. >> It never ends. >> That's kind of it. We've done see all the ones. We've done all of these. >> All right. Good for us.
>> So the telescope policy we're still not really touching but the bulletin board policy and then this one and then >> All right. plenty of work to do. >> We're still going. >> Um, our next meeting, we have no new business. Our next meeting is November 19th, 2025
at 6 PM. Uh, would anyone like to move that we adjourn? >> I'll move that we adjourn. >> I'll second. >> All in favor? >> I think we adjourn at 6:35.
7:35 he