I'd like to call the meeting of the library board of trustees on May 21st, 2025 to order at 6:05. Um, can we go around and you can meet your board members? To my right is
uh Katie McGonagal, library director. Jean Seno, trustee. Nancy Okconor, trustee. Michelle Jones, trustee. Amy Paul, vice chair. Sydney Mcnot, chair.
And the next thing we have on our agenda is public comments, which I see no public. So, let's move on to the meeting minutes. Has people read the meeting minutes? And if you have
and here in here it's the first two pages. It just got stuck to that. Oh, it got stuck. Okay. Yeah. This is public comments. Yeah. This is this is it. These two things here and the meeting. Oh, that's
it. Okay. Gotcha. Okay. All right. Um, if you've read the minutes, are there are there any amendments that need to be made or adjustments? I move that we accept minutes as Okay, we have a motion to accept the minutes.
Do we have a second? Second. Jean Senola has seconded. Amy Pel has a group of minutes here. Uh, yeah. All present, please say I. I. Okay, let's move on. Second to
the director's report. Updates on pro programming, building needs, professional development, and friends. A lot of director work here. Katie, do you have the director's report? I'm just Yep. Just get it. Get myself ready. Oh, just get ready. What
are you trying to get ready to? I know there's a lot of papers here today. Um, so for uh the director's report this month, I'm going to start with the children's programs per usual. So, there were uh during the month of April 37 programs. There were 851 program
attendees. there were 196 pass uh reference transactions and then for our passive programs there were 224 participants with the scavenger hunt and 183 guesses in the guessing trip. Uh the children's department has been hard at work with spring programming and
preparations for the summer reading program. This spring the department held their regular book clubs, story times, crafts and pathways for parents programs. Of note was the four-week families in harmony program series geared for ages 18 months to 5 years
old. Also, the department had a very successful vacation week with programs including an Earth Day craft, the Dogman movie with donut holes, uh, and cartoon creations. Staff have been arranging both school and library visits to promote the upcoming summer reading
program, many of which are planned from midmay to early June. The program officially begins on June 1st with the opening of Beanstack and then it gets its big boost with the kickoff on June 10th starting at 4:30. And then below in your packets,
you'll see I took a couple of screenshots of uh Creative Crayon Creations. This is uh Marie Tucker leads a program. She's done several of those. Those have been really successful. And she leads like an art program. And then um there was another program and this
was part of the uh school vacation week with create a character and Kevin Higgins came in and led a program uh like a drawing program which was great for teen highlights. There were nine programs and 125
attendees. The teen services supervisor reported that although April had holidays and school vacation week, there were many programs offered which had great participation. The craft afternoon lineup for April included bad art, complete with a winner and display in the teen area, wood slice coasters and
plar bead jewelry. The monthly band books book club selection was slaughterhouse 5 by Kurt Vonagget. This classic sparked, excuse me, this classic sparked thoughtful discussion and the teens were engaged and intrigued by Vonagget's unique style and themes.
During April, a new program called Fandm Club was launched and with great success. The teens described it as a chance to yap about all their favorite things. The program was such a hit with the teens that it will be run again. So, you're going to see some pictures. Oh, yeah. Um, a lot of the teens that
participated in the fandom club like all did their own presentations and Erica said it was a really great program. So, she was really happy. They were fans of it. And then on the next page, you're going to see at the library. And in your next page, you're going to
see um some of the pictures or creations, excuse me, from bad art. And uh Oh, it looks like my art. Yeah, it would fit right in here. It was perfect. It would fit there. And there, as of a few days ago, there was some art up on display in the teen area from this program.
For adult highlights, there were 12 programs, 187 program attendees, 221 reference transactions, 236 hours of study room use, and 11 requests unfulfilled. Um, the library launched a
seed library on April 5th with much success. staff and volunteers created a complimentary display decorated uh book display up um up on the second floor. When you came up to that, there was like a a book display all about like
gardening and and lawn care and things like that. Yeah, I don't want to say lawn care, but you know, gardening, landscaping, outdoors. I did not create that book display, as you can clearly tell. That is not my area of expertise, but they did a very lovely job with it. Um they
decorated and labeled a specific shelving unit for the distribution of the seed packets. And they even like labeled and um identified all the different seeds, which was really great. And they offered a program to help launch the seed program with directions how to grow them. Once the seeds are all
gone, the shelving unit will be stored until next spring when the program will be offered again. And then um you can see on the next page we took um we had a social media post about it and you can see kind of on the left there's this like shelving unit that we had that was decorated and reorganized and um that's
where the seeds were and they were kind of displays so it was it was so people could take what they were interested yeah really um there were many other popular programs held during the month of April including during vacation week with the movie Wicked and then towards the end of
the month there was an all about mushroom rooms program. So if you flip your page over one more [Music] bad art may as a question about that going back to the does that mean cool arter say bad art? Yeah it's just you
get as creative and it doesn't have to be thank you. I just wondered if that's what it was. Okay. Yes. It doesn't have to follow kind of conventional standards of what art should be. It's kind of whatever you feel like creating. Cool. Yeah. No, he has that was the doctor. He need
They need to talk to him. Um he doesn't answer the phone. So then they call me on the next page. So page five there is I just took a couple of other pictures for you guys to see. So one of the programs they did mosaic uh for the
adults and this is just one of the pictures but there was a whole kind of slideshow of pictures that we had on our socials. And then you can see we had um combined options for all ages for April vacation week from children all the way through
adults. Moving on to the circulation department, there were 14,04 items circulated. This was a slight decrease of 341 from March um but an increase of 522 from the April of 2024.
There were 49 patron registrations. There were 176 reference transactions. There were 12 non- library meeting rooms meeting room uses, 112 volunteer shelving hours, and the door count was 8,854.
When there's when there's a decrease like that, there might have been less days in April than there were in March. Yeah, we did have some closures. It Yeah. So, a lot it depends on on that. Mhm. Christina actually um I think I put that in here because Christina had
mentioned that at some point. Um but yeah, we did have some closures in in April. The circulation department staff have been promoting the CW Mars phone app to patrons who often forget their library cards. Using this app to show library card barcodes is much easier for
both staff and patrons than replacing a lost card or requesting someone's ID each time to look them up. So, it's a nice little feature. So, if you have the CW Mars app, you can load your card on it and it's lovely. And I'm happy to show you how to do that. Super
handy. And you can just hand us your phone and then we scan it and then bring it right back to you. Amy notes. I'm very selective with the apps I download. So, but this might make the cut. I am too, but this would make it. Yeah. I'll show you after the meeting. I have so many. Thank you.
There are a lot. I have a lot, too. There's so many apps. This one's worth. But this is this would be I have I need to use so many apps on your phone. Yeah, we'll help you clean it up. No, but it's Yeah, I need help with cleaning. There could be a next uh program. It seems
even Yeah, we do have um a tech help session where you can come in. Oh, I know how every other Monday until the middle of July. We're having um Yeah, like a drop in tech help session every other Monday like for your phone. Yeah, for whatever you want. I'm
I'm just getting flooded with emails. So, we will help you. Yeah. Yeah. And I know you can organize them into folders and then I forget how to do it. I do it and then I forget. Don't do it. Yeah. Okay. We can help you. It's not a pretty thing. A lot of it you don't want. No, I
know. I know. Unsubscribe or into junk. Yeah. Unsubscribe. Just a comment about the um from last month last last month. So the door count was only down about 300. Um so I was talking about circulation. Correct. But I'm just saying so but how
we were talking about the closures and stuff like that. So it really wasn't that much of it was really it really didn't correct if you compare apples and apples. Yeah. It's about you know equal. Well that's for
um so I'm now I'm at the top of page six. Yes. Okay, love this. The library now has a new digital museum pass for the Eotarium, a family oriented nature and science museum in Worcester. During April, there were 98 museum pass reservations successfully made through
the Asabet interactive museum module. Very excited about now at the back of your packet or towards the back of your packet um I provided you a flyer. Yeah. that we have at our public service desk or if we go out um for outreach events, we'll bring
some of our flyers with us. We're happy to share these for folks. This is also all available on our website. Um but it shows you like uh the digital passes that we have and then the physical passes that we have and it also outlines like what the discount is or how many
people can will get some sort of admission either discount or free entry. And it's easy. I did it myself. Yeah. Would be my favorite. Okay. So, moving on to text services. There were 485 items added to the
collection. One item was deleted and nine items were reclassified. As the library is coming toward the end of the fiscal year, many items will be coming through the tech services department. Uh, general library news is next.
Looking back in April, April 6th through April 12th was National Library Week. Um, as part of National Library Week, they had four kind of themed days. So on April 7th, it was the right to read day, a day for readers, advocates, and
library lovers to take action to protect, defend, and celebrate the right to read. On April 8th, it was National Library Workers Day, a day for library staff, users, administrators, and friends groups to recognize the valuable contributions made by all library
workers. On April 9th, it was National Library Outreach Day, a day to celebrate library outreach and dedicated library professionals who are meeting their patrons where they are. And then on April 10th, it was Take Action for Libraries Day, a day to rally advocates
to support libraries. Um, moving kind of down the page, the library was closed Friday, April 18th through Monday, April 21st for holidays and building maintenance. The staff schedules were adjusted as needed to accommodate the additional day
of closure. On the top of page eight, the Massachusetts Board of Library Commissioners and the American Library Association continue to advocate on behalf of and communicate with libraries and patrons regarding the status and impact of President Trump's March 14th,
2025 executive order regarding federal funding of the Institute of Museum and Library Services. There's an email from MBLC Director Moren Amiot attached. So, if you jump a few pages down in your packet, I have
um an email dated May 2nd with an MVLC May 2nd update, which I printed out for everybody. And then there was actually another email that came out yesterday. So, I didn't include that in your packets because it just came out yesterday. So, I did print the email
which you all should have received as trustees that went to all of the trustees and then I printed out the article for you. So the article is um a press release. MBLC maintains some databases support for ebooks and com. Again, we're encouraging anyone who
is interested in learning more about IMLS and the funding impacts to consult the Massachusetts Board of Library Commissioners. They have requested all libraries in the state to redirect back to their pages for more information. And of course, information is also available
at the American Library Association's website. Um, I'm going to move on to the next chunk here. As part of the strategic plan, I am working on creating a library training manual and a library employee guide for new and current staff. Oh,
good. Um, so I have drafted a document out. I've got some really great suggestions from other library directors. Um Nancy Hill from Hopkinon Public Library sent me what she what their library uses which was really helpful to kind of model off of that.
I've created those documents and I have them um under review by the human resources department. Okay. So that's part of our strategic plan. I did include in your packet kind of the executive summary of our strategic plan. So you have to hold that.
Very exciting. Yeah. Wow. Big project. Um, and then for maintenance of the building on April 17th and April 18th, the first floor of the building was prepped and waxed, which is lovely. And that included the
stairs and that's a major task. Um, as you're all aware, inconsistent temperatures continue to be an issue for the building and DPW is working on addressing the HVAC needs. So, they were up on the roof again today trying to address the needs because there is a significant disparity between the first
floor and the second floor. But I did uh we did too hot up there. Too hot up there, too cold down here. But we did just purchase two rather large fans, more kind of like in not fully industrial strength because we don't want to blow people away. Certainly. Yeah. To help kind of move some of the
air around. Yeah. And too bad the heat wasn't down here any I know. I know. but it just it's very warm upstairs. Um, but we did purchase fans that were intentionally a little bit louder to also kind of help just provide some background noise to help kind of tamp
down some of the other noises that tend to carry through the second floor. Um, so you mean the acoustics aren't that great? No, they are not. So, we're also working on addressing the acoustics, flooring, lighting, seating.
This is open. Oh, yeah. It's all open and element was. So, that's a one of the deficits when you open. Yeah. So, as that's also part if you look at the full strategic plan executive summary, it's like not just that snip I included. So,
here as um one of like our major goals for this. Okay. Fability. is the facility improvements. Um that part um professional development we did a lot of professional development during the month of April. Some of the topics including dealing with difficult
situations, virtual kickoff ADA self-evaluation and transition plan, quarterly tea with mod municipal ADA improvement grant, 413 CARES tips for effectively using 413 CARES, the Massachusetts
conflict of interest training, no before security awareness training, uh CWR circulation training, CWR's data security training, um Boston Children's Museum honor our way to school and then uh we also had CWR's
brief mark records training and Aspen general staff training. A lot of training. Yeah, there's a lot of training. So the town is working on a new self-evaluation a new ADA self-evaluation and transition plan. Um
the town is working with the institute for human centered design. I think that's what it's called. Um, so they're working on doing an updated version. I am working with the deputy town manager, Rebecca, right now to try to compile some information to
apply for the um there is a municipal ADA improvement grant. So, there are some areas that we're looking to address that we're hoping to get grant funding for to help make some of those improvements. other improvements that could be can be made or need to be made
at some point um the DPW can take care of. So, we're kind of looking into all the pieces right now. Moving on to the friends. Uh in April, the friends truly outdid themselves with their incredible generosity and unwavering support for the East Long Meadow Public Library, the
East Long Meadow community, and the library staff. um since March 14th when the when President Trump issued an executive order directing the elimination of the Institute of Museum and Library Services to the maximum extent consistent with applicable law. The friends have been
actively advocating on behalf of East Long Meadow Public Library and libraries across the Commonwealth. They have contacted local and national leaders and representatives. In early April during National Library Week, the friends treated the staff to yummy treats. The basket of goodies was so large that it
kept the staffing treats for more than a week. Uh the friends also generously approved funding for the library's wish list items which include three new flip- top tables which are actually being delivered on Thursday tomorrow which we're excited about and um a beautiful
new shelving unit for the children's department and loads of new programming supplies for the teens. Nice. It was very generous. That's good. The friends also made their annual donation for large print books in recognition and memory of deceased friends. Our large print collection is a standout feature
of the library, drawing many patrons who visit specifically to browse and borrow these accessible and beloved titles. With our generous support, we are able to keep this collection up to appealing to all. The friends also donated funds for future needs, including use for
programming, patron used furniture, circulating materials, and more. The funding and behind the-scenes work by the friends board is greatly appreciated. Our library is able to offer our patrons so much thanks to the friends board and the general members. And the friends once again set
up their spring raffles in the library's lobby. The baskets uh were on display from the end of April through midmay. And the drawing was on Monday. And I think every raffle item has already been picked up. So folks were really excited for their winning.
They were good items. Um, and then the friends at their past meeting shared their 2024 2025 annual report um, which I have attached to your packet.
[Applause] [Applause] Should I read it? Read it. Would you like to read it? I I'd be happy to. I would love that. Unless you want to continue with your report and then I can read it. Unless Did I miss a page? No, I still have a little bit
more, but it would make sense to pause now. All right. Okay, I'll read it. Uh, Friends of the East Long Meadow Public Library 2024 to 2025 annual report. During the 2024 2025 fiscal
year, the Friends of the East Long Meadow Public Library continued to work to fulfill its mission to financially support and advocate on behalf of the library and promote the importance of literacy and lifelong learning to everyone. It has become a tradition to begin the
next financial year on a happy note by presenting two high school seniors with the Bernard and Norma Vinnick Memorial Scholarship Award certificates. Our recipients for the May 6th, 2024 meeting were Jack Tudran and
Audrey O'Neal. Their introductions and the presentations were made by two members of our scholarship committee, Betty Mloud and Michelle O'Hare. Betty and Michelle selected impressive excerpts from each students applications which describe Jack and Audrey's
respective accomplishments and future plans. The friends was asked by Moramea, adult services librarian as well as a member of the scholarship committee if it would consider increasing the number of scholarship recipients from two to three. After a short discussion, a vote
was taken and the proposal was approved unanimously. After years of meeting on Monday evenings, the friends had to consider a different night of the week to convene because an adjustment of hours per day the library would be open to the public had been modified. With the assistance
of the library director, Kate McGonagal, it was agreed that our meetings would take place on the first Tuesday of the month starting in September. However, at the November meeting, the friends made an additional change to meet every other month beginning in January 2025.
In response to new members comments regarding the need for additional writing space on the friend's membership trifold, the leaflet was redesigned so that a full-size form 8 1/2 by 11 was on the inside of the brochure rather than on the third of its exterior side. It
was and is hoped that this alteration will accommodate future applicants. In October, the friends received a resignation letter from one of its prominent directors. I'd rather refer to it as his retirement from active volunteer
duty. Tom Watowski participated on different library boards and committees for over 34 years. He was a trustee in the 1990s, a member of the new building construction committee, and eventually transitioned to a director on the Friends board. He has served our
community quietly and steadfastly, and due to his commitment, dedication, and love of our library, all patrons have benefited. The friends welcomed two new board members in the fall, Melanie Convoy and Jennifer Schwitzer. They are young professionals and parents who live
very busy lives. We appreciate their willingness to provide their time, talents, and treasures. Jen jumped right in and set up a Facebook page for the friends as well as began entering information of upcoming events on the town forum. Melanie is our environmental
awareness guru and has some new fundraisers in mind. We are already benefiting from their fresh ideas, suggestions, and recommendations. Laura Palmer and I met with Kate McGonagal and the new town manager, Tom Christensen, on Thursday,
October 10th. The purpose of the meeting was to clarify and understand each entity's role so that there will be a cohesive relationship when engaging in future library goals. On Saturday, February 8th, we had a bake sale fundraiser. The variety of
homemade baked goods was amazing. Due to the location of the library's community room where most functions take place, the friends were granted permission to use an area in the library's lobby so that patrons would be aware that a bake sale was taking place. The site helped
to make it a success. A unique fundraising opportunity was extended to the friends and we accept it. The Springfield Thunderbirds hockey team, whose members have gained notoriety in local newspapers for visiting and supporting
local libraries, joined forces with the friends and scheduled a game to benefit our library at the Mass Mutual Center on March 16th. To help promote the event, Boomer, the Thunderbirds mascot, joined the fund on February 18th during the annual
Boston Bruins PJ Night. In exchange for each pajama donation, families received a ticket for a chance to win four tickets to the Thunder to the Springfield Thunderbirds event. The library was filled with excited children accompanied by their parents and the friends are going to
schedule another hockey fundraiser for next year. uh you know if you want to let her know. In an in an effort to have more visibility in the community, representatives of the friends joined the summer reading kickoff and celebrate East Long Meadow events.
With regards to the summer reading program, the friends received a collaborative email from Laura, adult services librarian, Erica Petroski, teen librarian, and Michelle Lemier, children's librarian, expressing their appreciation for the funds provided by
our organization. They shared the impact the contribution made in helping them provide a range of programs, incentives, and colorful decorations to help with the summer festivities. There were 1,357 participants,
13,788 books read, and an astounding 1,793,168 minutes spent reading. Our community is so fortunate to have a wonderful library staff that researches and provides everyone quality programs and events all year round.
I want to express my appreciation to the members who have supported the friends organization by renewing their membership annually. It is because of your continued support that the friends can help our library continue to thrive and provide essential programs and
services. To those of you who became new members during the year, I want to welcome you to a dedicated and honorable organization. And finally, if you may have given a donation, please know that we appreciate you, too. There are so many organizations you could choose to
support. I am pleased that you thought of us. You all should know that 90% of our overall expenses are to benefit the library, while 10% are related to the friend's mandatory expenses. No one on the board receives the salary. We are
all volunteers. I have never had to end my annual report on a more somber note, but I want to inform you that effective March 31st, federal funding to the Institute of Museum and Library Services was cut from the federal budget. The IMLS is the
primary source of federal support for US Libraries and Museums. The Massachusetts Board of Library Commissioners is the state agency that receives federal funds through the IMLS program. The MBLC has already begun to pause or
cancel grant programs and is bracing for deeper reductions that could impact access to databases in our public schools and to ebooks across the Commonwealth. If federal funds are eliminated or greatly reduced, the MBLC will act to preserve the core library
services. My curiosity got the better of me due to the cut in funds. Here's some statistics I obtained from the Mass Board of Library Commissioners website that I think you will find interesting. At 28 million in-person visits to Massachusetts public libraries
each year, libraries are busier than Disney's Magic Kingdom. For every dollar invested in public libraries, they return an estimated $5 in services. Libraries in Massachusetts work together to create a system of sharing that not
only saves money, but gives everyone access to more than 59 million physical items. These are just some reasons to advocate for our library. Have you contacted our congressmen to let them know that you want them to reverse the executive order and allow funding to the
IM? I always say you don't know what you got until it's gone. Let's not take that risk. Deion Thiago. Diane Thiago, president. Thank you. Thank you, Diane.
[Applause] Statistics. So, continuing on, um I just have a couple of town updates. On April 7th, the deputy town manager, library, and center village property manager and businesses have continued discussions regarding collaborative efforts to
address safe and respectful personal conduct in Center Village and a joint letter was shared to the community. Um on April 8th, um during National Library Week, I made a presentation to town council and I included the handouts and I provided
those during our last meeting. And then on 411 and 4 on April 11th and April 12th, the town had their Earth Day festival and cleanup, but the cleanup was impacted a little bit by the weather. Um, tonight we're going to continue to review the local history
collection and room policy. And then a reminder, our next meeting is Wednesday, June 11th. And there are four of you attending, so we have enough for the forum. If anything changes, I will let you all know, but we'll have to reschedule.
Okay. Included in strategic plan. Yep. We already talked about that. And the emails from NLC, the emails and the information included in the emails from MBLC are all available on the MBL website
um as discussed previously. Okay. Yep. Um, so, yep. So, this policy that you have in front of you, this is with all of the edits that we've made the past two
meetings. So, this is kind of the cleaned up version. Okay. Hopefully the last. As many as it takes, Cindy. As many as it takes. Should we read it or just look it over? I think it's helpful to read it out loud
and if I made any other errors we can read that happen Cindy please. Okay. This is the um draft of the local history room collection policy. The local his uh purpose the local history room provides a space for
research education and engagement with the community's historical commission members. Materials may be accessed in the local library room or viewed in the East Lang Meadow Historical Museum. The East Lang Meadow Public Library works in cooperation with the East Lang Meadow
Historical Commission. The local history room houses the East Lang Meadow Public Libraryies local history collection as well as materials collected by the East Lang Meadow Historical Commission. In cooperation with the historical commission, the library has a
responsibility to collect, preserve, and make available under safe and secure conditions materials documenting the history of the town of East Lang Meadow. Scope. The focus of the local history room collection is the history
of East Lang Meadow and to a lesser extent its surrounding communities. The local history collection also includes historical and contemporary works published by East Long Meadow authors. The collection emphasizes individuals, groups, and organizations whose
activities have primarily been in East Long Meadow. Collections and donations. The materials in the local history room comprised of the collections of both the library and historical commission document the town and its growth. its
buildings and institutions. The collection consists of annual reports, books and yearbooks, deeds, documents, genealogical information and family histories, maps and street maps, newspapers, pamphlets,
photographs, recordings, reports, school related records, and other materials. Special emphasis is placed on materials related to East Lang Meadow social, civic, religious, economic, and cultural life,
as well as genealogical records and family histories pertaining to the town. The East Lang Meadow Public Library welcomes donations to the local history room. Based on the principles set forth in this policy, the collection
development policy and donation policy, the library reserves the right to evaluate, accept, and/or reject materials that are outside the scope of the collection, are in poor physical condition, or need repair costing more than their intellectual
value. Donations will not be accepted unless given to the library without restriction. In addition, donors may not impose conditions relating to the books or other materials offered to the
library. While all data donations are taxdeductible, the library does not place a financial value on materials received. With rare exceptions, the library does not return donated items. The his historical commission accepts
donations according to their deed of gift. Collection maintenance. The library's content in the local history room is maintained based on the principles set forth in this policy and the library's collection development
policy. Act acquisitions from any time period may include may be included in the collection. However, not all will be included in the library CW Mars catalog. The library may remove materials from this collection that are
deemed irrelevant, duplicative, or in poor condition. Materials may be moved to the circulating collection, offered to another institution, sold or discarded. In addition, the library does not accept responsibility for notifying
donors of the withdrawal or replacement of donated items. All donations may be utilized, sold or disposed of in the best interest of the library. The use of the local history room. The room is available by
appointment to library patrons, researchers, and the general public through historical commission members or library staff during normal library hours. Every effort is made to ensure the collection is as accessible as possible. While using the collection,
patrons are expected to follow the library all library policies. Due to the fragile and valuable nature of many items, the materials in the collection do not circulate and must be viewed within the local history room or at the
East Lang Meadow Historical Museum. Request to copy any materials will be reviewed and facilitated by a member of the historical commission or library staff. Exceptions. The library director or
designated library staff or historical commission member has the authority to make exceptions to this policy. The local history room policy is subject to review and amendment by the board of library trustees. review by the board of library trustees
on May 2025. Do there any noted? Um I have several. I do. Of your own things. Yeah, of my own things. Um right off right at the top it should say local history room and
collection policy. I left out the word and apologies. And then towards the bottom of page one, I want to hyperlink when I actually put this up um collection development policy and donation policy. So that way when
folks are accessing this online, they can then click on the links to bring them right to where it is. So I'll add those hyperlinks in. Okay. Okay. From that same paragraph, um I was Do you need to add something about the like
perceived or the deemed value like I don't know if you that I don't know if it's necessary or not, but um the line that says or need repair costing more than their intellectual value about something about like their
who's giving it that value like should we just say I think the word intellectual is I did too. I agree. I did too. Let's just say more than their value. Okay. And do you need it like their
any like a qualifier of who determines what their value is as determined by the library and historical commission or something like that? Not necess I would almost rather leave it more general like this because we're not going to pay to have somebody come
in. We're not necessarily going to pay to have somebody come in value to give us the value of an item. Correct. So that's why it's more that you get to determine what the value is. Yeah. So I think if we just take out intellectual Okay. or you just leave it as value or
need repair period. Well, because some excessive repair or extensive repair, I don't know. I think maybe having value in at all is not helpful. That's a common Oh, kind of phrase in
library policies. So, I think if we just take out intellectual, I think we'll be fine there. Be okay. Okay, great suggestion. On the top of page two, um, I did not capitalize library, the third word. Yep. And then the next sentence down with
rare exceptions, the library again is not capitalized, so I want to capitalize both. What else you got? I was looking to see if I have what in the footer. Library is capitalized. Oh, you're so funny. Thank you. I think I did notice
that. Yeah. Thank you. And then under collection maintenance, I want to hyperlink again libraries collection development policy so it's easier for folks to get right to that if they have any follow-up questions. And then at the very bottom where it says
the local history room policy is subject to review and amendment. I need to put and collection. So it should say the local history room and collection policy. Oh yeah. Okay. History room.
Do we say this on all of our policies? Okay. Y the one other question that I had um and this isn't to critique. I'm just curious that it said the materials in the collection do not circulate and must be viewed previous up here. It says
uh not all will be included in the CW Mars catalog. Correct. If they're in the CW Mars catalog, does that mean they're available for circulation or it just means you can see that they're you can see that it's in the collection, but the status will show library use only. Okay, next. I didn't know if the qualifier on
there. Yeah, that's a great question. Okay, go back to the first page. Go ahead. Only very simple. I just think that we should uh second line from the bottom after value. I think we should put a period at
after restriction. Donations will not be accepted unless given to the library without restriction. Period. In addition, donors may not impose conditions relating to the books or other materials offered. No. Okay. I think that's great. Full
stop. No ambiguity. and then offered period and then take out to the library on the next page. What do you think we need offered to the library? Uh I wonder if offered is the right word here.
Also given because I we're giving it. We're not. Yeah. Because because it's almost like the policy says if you give it then then then then you can't then then then you no longer have you no longer have uh say about that particular donation. It becomes the
property then of the library and the historical commission. The library does have the right to reject it though to reject the gift though. So I guess that's why okay we want to change it from offer to given.
Given. Yeah, I think given's better. Given to the library. I think we do need the to the library. I think so, too. Yeah. Yeah. Can we accept the Can we accept the um Somebody has to make a motion. Yeah, I know. But can we can we do that now or
anybody have any comments? No. So, we're done. I don't know. Amy's got a Yeah, she's she's got a I'm getting a vibe from Amy that No, I had a thought, but we're good. You can think. Are you sure? I was also reflecting on how much better it is. We went through like couple
months of work on this, I guess. And it's so good. Like just want to take a moment. Acknowledge three three of us. Yes, I know. But that's what that's what we're supposed to do. This is fantastic. So, do I have a motion to accept the
local history room collection policy with the noted amendments and changes? I'll make a motion. Go for it. No, I'll make a motion. have a motion from Jean and Nancy will second that you move the
motion. So with that I think the local library collection policy Oh yeah. Can we all vote on accepting this please? I I forget to vote every time.
Have a signal of some kind. And I'm so glad you voted on that. Great. Thank you very much. Very exciting. And I will make sure to share that this policy once it's edited, these minor edits, I will make sure to share this policy with the historical commission and the archavist
that they've been using DAB because they were all very helpful and very patient throughout this whole process. This has definitely been on their radar for years and years. And um I'm coming up on three years myself in this position and now three years. Three years in July. Wait,
what? Yeah. So, we're checking things off the list, slow and steady. But this was a big one. So, thank you all very much cuz there's a lot of work to be done in that room and now we can really thank you all for your time and your thoughtfulness. That's great. This
one really I needed it and all the historical commission. They're going to be very happy. I think I think I don't want to speak for somebody else but pleased that we've gotten you in. Yeah. So, uh, is is there any new
business? None being heard. Can you move on to the next meeting will be June 11th, 2025 at 6:00 p.m.? Oh, I do have new business on it. I'm sorry. You have a new business? I'm sorry. I do. We'll backtrack to No, no, it's not it's not even on there. Um, I just want to remind everybody about our summer reading
kickoff is on June 10th. I know I put it in the director's report, but it is the day before our board meeting. And um I would love love love if we tell us again the date. June 10th. The kickoff starts at 4:30 and it goes till 6:30 and it's
planned for the parking lot again. We've got the permit and we're all ready to walk off the space and and parking and have a great time. And we've got our contingency plan if the weather is not great. So, we'll move inside. We've got it all mapped out throughout the day. What day is June 10th, the Tuesday?
Okay. Wait, what time is that? 4:30. 4:30 to 6:30. Do we have people to hand out popsicles? That's what my new business is. I'm looking for three board members who might be interested in helping to
distribute popsicles. I think I can do that. Cindy is one. I'm sorry. I'll be on a boat. I know you're gonna be on a boat. Think of us while you're gone. Believe me, I'm thinking about gonna be hiking. So, you're probably gonna be here already
here. My guess is you will be here. No, I can do it. I can do it. I can pay. I can be here. I can do it. Nancy is with her dad, but they'll probably also be here. But I can do the trustee. Cindy, Nancy, and But do you have to be at I don't have to be. Well, we could do it
with two. I mean, we we can make it work. Yeah. Yeah. Can I hear? Yes, I'll do it. But if your plans change or we get in touch with Larry. No, that's fine. We'll have popsicles in a cooler ready for you. All right. And it's one of the best jobs because everyone is super excited to come see you to get a
popsicle and we can't have more than three right at a time. Correct. Because then it's a quorum. We have to post it to public meeting. I won't talk to you. I'll No. No business. But you handing out of parents. send my
Yes, that's right. That's your duty. Okay, perfect. Oh, if you have more than Oh, I get because then it's a quorum and then it becomes a open meeting. Okay. Yeah. Um, but I would highly recommend coming by 4 because the parking lot is going to be jammed. And you either this
whole part, so kind of outside the children's department. Yeah. That whole area is where we set up for the So, this part of the parking lot is totally open. It's just over here as well. Here is where you have all We'll have everything set up and we'll start setting up. So,
all this parking here is good. All this parking over here, all that parking over there. Um, we'll put the like the cones and the um tape like saw horses out first thing in the morning. Yeah. Um, just because, you know, sometimes people come and stay all day and we don't want
them to get parted. So, we'll put the cones and stuff out in the morning and then we'll actually start moving a lot of the setup. Okay. like 2ish and then it'll start at 4:30. But you'll probably for popsicle handout, you'll probably want to get here around 4:00 so you can actually find a place to park and get in. Okay,
that's good. And we're looking to get tents. So we'll have some tents set up out in the parking lot um in case it gets very very hot. We're hoping to have a little bit of shaded area for that with our luck it doesn't even look like it's going to be Yeah, I know. That's how we've got our contingency plan to be set up inside.
You never know. Too windy or you know raining. So, it's been windy all winter. It's been windy all season. It has been not ideal, but well, thank you all very much. Okay. Fantastic. All right. Do I have a motion to adjourn the meeting? I'll make a motion to
I have a second. Second. Amy Paul will second that motion. So, let's adjourn at uh 6567. 657. 657 it