welcome everybody uhhs School building committee meeting uh it's 34 on February 27th um we are going to suspend uh doing
the approval of the minutes from last time go to public participation we have one member of the public sitting in our Gallery not to participate speech speech any online I didn't even see him
there no okay and we will move to OPM update and I lost my don't hasn't hand up oh in there hi I just want to be sure you all can see us uh Aviva and Christian and I are all
here welcome we can see you great thanks all right then you're taking good yeah so you one more got it nailed it so not much to update you guys on uh today in terms of formal updates at
least um we had planned on having this meeting I think when we originally set it up the goal was to approve the fontaine's GMP um so we've got more information to share on that uh afterwards that is uh coming uh very soon um but we're not quite there yet um
just a couple updates uh you can see in our section here we have msba scheduled site visit um so just wanted to let the group know um so until construction I know construction has been going on since uh early last year um but until
this point in the project msba really our correspondence with them has been through the submissions they haven't been to uh B some to us not they're bothersome but they now are going to be doing monthly uh site visits uh they did their first one we did the virtual call that was a kickoff I wasn't there for
that but I I understand that all went well so msba laid out kind of what the requirements are um for module 7 the construction module um just what they expect to be getting from the OPM all all the deliverables going forward um and so part of that um and their
checking is they come out each month and they're actually supposedly Lynn coming out in person um on March 11th which is big news because they have not made any site visits since Co it's been like five years um so yeah we're excited for that um that group
that meets with msba monthly is essentially just our OAC group who meets uh weekly uh which includes Gordon Frank and Steve um so we really just give them a pulse of the project it's basically you know we report all this information to them um monthly so they have all the
information but it's really just a time to sit sit down walk them through the project have them get eyes on it and answer any questions that they might have um so that will be going on regularly uh from now through the uh close out of construction what was the time they were coming 10
o'clock and that's typically Gordon we'll start off maybe you know 15 minutes in the trailer go through their checklist um and then we'll do a walk through afterwards with them so I would lot maybe an hour for it total okay 20 yeah that's what sound like that
so that's just uh letting you guys know what our involvement with msba is right now um and then the topping off ceremony so folks have been talking about it already uh a great success a good event um so that that if you guys recall there's three main uh Milestones that we
try to celebrate um so we've already celebrated the first two the final one is the ribbon cutting so um let's make it something special that's a ways out but uh we we'll definitely do a lot of brainstorming with with this group and uh with the community to make sure that's a special day as well so that's really all I have I know
that uh the design team and construction team have a few updates here as well um we will get into it when we bring up the GMP discussion um just so you folks know uh we will need because that is uh over the $50,000 threshold by quite
some um it will require the full building committee's um approval so we are meeting with uh Gordon and Steve tomorrow to go through fontaine's draft gmps for for both the school project and the uh pool project um and as long as that goes well uh we would be looking to
meet with the building committee to approve that GMP um in short order as soon as possible um so if we could pull that together for next week great um but anyways I'm getting a little too far ahead of myself I'll let these guys do the updates and then we'll get there okay we'll go
to schedule go schedule the WiFi here yeah you w go you I kick it over to Dory from a schedule standpoint I mean that's I mean
larger picture I mean what we've been focusing on is obviously the bidding um Contracting with the subcontractors so that's what is all aimed at this this final GMP um so this is truly a milestone in the construction team's eyes um allows us to move forward with all the subs and everything so start
anything beyond that I know you guys are probably covered schedule stuff in your slides but yeah I don't know if you there we go there it is want to go into this am I don't no it's all good can ALS we can talk about what we're doing and where we're at just so you guys know so the Winter's been a little tough as we know we're trying to move through steel
should be done probably uh by the end of next week give or take a little bit All Steel will be done crane gone um doing a little bit more work and then all the detailing now happens in the next couple weeks we have started underground uh Plumbing in building D is complete um we
are in building e now doing underground plumbing um we should start underground electric in another hopefully by the end of next week I'll get material here we'll start underground electric in both D and then move our way to e um we're letting the trades on the deck as early as tomorrow to start doing a layout for
the second floor of d and e so they can do the layouts we can look at uh doing extra steel doing the rebar whatever we need to do around those um the shear studge which a good shot to all the beams um they take a little bit more and we have a lot of moisture in between the decks we can't shoot it yet but with the
wind and the drying out I should be able to do that another week or so we're going to try next week if it works great we'll get that done uh rebar and mesh for both all the slabs are on order they should be in mid-march um with the weather keeping going we're hoping by the end of March beginning of April at the latest we'll have the whole
Southside poured slab on grade and slab on Deck um metal studs building D has been back and and reviewed and released so hopefully starting metal studs by you know second to third week in um in March give or take once they the material starts showing up and we'll work our way
from the loading dock around the building in building D and work our way to e and then to a um and with that end of next week beginning uh uh middle of next week or so maybe beginning of the following we'll be building a doing underground there and then East Side will be done and we'll keep working our way through and into the gym so that's
kind of takes us through the next month the pool um we've done the most of the walls on the um east side where the surge tank is the mechanical room in the pool we're doing working on that way now we'll finish that up in another week or so and then what happens at that point
Mana for will kind of be will be done with their concrete because we have to do the actual digging out of the pool which will start by the beginning of May so we're working on all our submittals now for the pool and everything else and once that gets done and we release everything hopefully the I guess said end of April beginning of May we'll be looking at start at digging out the pool and work our way through there I know
you and I didn't mean to cut you off said about the steal so you're talking about the the school building itself still done you're not talking about the pool no cuz the pool is blocked bearing different type of structure so we we have to wait for the pool you won't see that going up to end of summer early fall so what'll happen is the pool will
finish the pool itself we'll finish the balance of the foundation and then what happens from there is we got to bring that up get actually get to a point where we can pour slab because we got trench drains we got all the drainage we have to do for the pool but once that's done there then we'll start doing the block so the block bearing from there and once the block bearing is done you have the ineds for the steel then we
start to steal and do the deck from there so I'm going to try to do a little bit more and do the underground plumbing in in the shower room Locker area get that slab on grade done ahead of time while we kind of wait for the others to happen thank you a plan on that so that's kind of it for next
yourself oops these are pictures those are recent drone photos I think they were from the 21st of February so doesn't uh we're a little bit further along than that um but really you can see from this that Mark described the
foundations you can see the the L shape the pool is going to fill in that little brown spot um furthest to the right right and the outside walls will stay out until after we get the pool formed up and the shot creek done um and then
we're going to finish up the rest of the steel and there's our topping off there it is there it is you you got you guys shot it from the wrong side again all set all right Dory are you taking
over for design update yes I am sir okay uh next slide just uh now we get into the time when a lot of our work is less fun to show you um so you see that super structures in place um and on to the
right of there you see an image of uh coordination of our fireproofing so we basically are kind of working through the process on rfis and submittal uh in a in a direction that kind of aligns but is ahead of what you're going to be seeing happening in the field so we've
gone through that process of uh coordinating the fireproofing we are simultaneously to the south of that photograph we've been working through some clading rfis and questions and adjustments and then we're starting to see coming along the um mechanical
electrical Plumbing coordination um so essentially we are we're always kind of um looking down the line on that um schedule of construction that you were just um seeing from Mark uh if we could go to the next slide uh we wanted to give you an update
on the furniture fixtures and equipment uh process which again is its own process it follows at a different schedule and I'll show the schedule in the next slide um but um we had a meeting this week with the district in which we shared that um through the
efforts of the faculty staff Frank myself and our Consultants stora we've kind of wrangled the furniture um requests and needs into a final budget that now is ready for final approval and
to enter into the dd2 phase so that that budget is for the high school uh and originally our budget for this was um $1.6 million for furniture we agreed at the last school building committee meeting that based on how things were looking we would slide $100,000 over
from our it budget to support Furniture we now are at a current estimate of 1.67 um that difference isn't huge and it's not the final review so we have a committee that's been formed of uh
department heads Frank Pam and Gordon who are going to sit down and look through that um one more time and then they will start the process of working with stora through the selection of specific make and model um so we do sit tests and and have furniture come in so
so that process is just getting going so in General on furniture I feel we've stayed on track um very well without any significant pain at all um but looking ahead we're not through so there's a couple of problems not problems but just realities that we're still working through and it's it's logical at this
point to be doing so um we have that all those Furniture requests that have established our furniture um budget and and needs we also have a a significant number of requests for equipment which we have not yet fully vetted because there's you know people ask for
everything we tell them to and then we can go through and make some decisions about what can be salvaged and we're still filling in a few holes for a few departments where we didn't think we got quite enough information or we got too much information we have to go back and review so there's some work going on
with some of the Departments um still um uh and the goal is always to deal with Furniture first and then equipment um it is uh stru technology is looking really good still um we're starting that second phase with them as well and we'll be setting up another meeting to start into
the specific uh procurement process and making model selections but uh the challenge we have is that all of that is based on the presumed cost of project per student and the numbers on furniture
that you're seeing do not include the it um district and lcat Furniture so we have at the bottom the needs for that which are roughly $150,000 that would add to this deficit that we're looking at so before we take
that we get too worried about that because it's not a lot of money you know we should be able to work it out we're hoping or at least we'll start getting into you know how far short we are we've asked the district it and elcat to take a look at their requests relative to
their existing furniture to see what could be salvaged without any compromise of quality um so for instance if um it asked for all new furniture well let's take elcat it's a better example elcat has been recently updated so elcat has
some pretty good furniture they probably don't necessarily need new furniture U maybe they want matching chairs or something to kind of relate to the rest of the building but um but uh they probably could make some adjustments to that request um same with um it so we've
asked the district um admin to take that responsibility on of taking a look at that list looking at the furniture plans and making a little bit more of a review so we can find out what we what we need and we we would ideally have all the chairs and desks kind of match the
overall um but maybe some of the storage and and miscellaneous it's not critical so Dory was that an email because I I never got anything on that it just happened no it just happened yesterday oh oh and so Gordon's
fault yes my fault uh before this presentation um I we were probably supposed to let you know that we got to sit down at some point yeah email on it Dory in my defense came this morning right right
right so this is all I mean and again this worry about 24 hours right so yeah yeah so um yeah but and really the the point right now is that we're moving towards the next phase if you could go to the next slide um before we go there
you also want to review then all the furniture in District administrative offices right right that's what I'm seeing so District so we're G have to whittle that down and figure that out correct well I think you're going to look at it we're not asking you to um
not make the appropriate request we just want to be sure that are things that you need right Dory was the original budget zero for those two departments and why why was that because this is an msba school project where the budget is
determined by student right so these are all we they they do not measure their Furniture budget based on district offices because the the they are not participant to those additional scope
elements right so um high school office is fine but don't we have things that don't qualify for msba with square footage was included yes but this is the project right this is a soft cost budget um and we did boost it from what
the msba participates in anyway now I'm not saying that like we could come to the point of making a decision that we want all the district furniture and IT department Furniture to be new and part of the budget in which case we have to go back and say okay what are we going
to take out of the high school equipment and Furniture which we don't want to do right um so that's that's where the kind conversation's going to go but we're not at the point where we've resolved the equipment um yet and I think that's so I
don't think we're ready to make us a hard ask for any adjustment to the budget right so but within the decisions on the equipment is the budget of the equipment and so who's going to decide that number because now we're over budget on equipment right is that correct we're
not we're not done so the way the the equipment budget process works is we have um we had assumed 560,000 for equipment we're currently with allowances at 855 but that's without saying to the
music department let's Salvage that piano or the graphics Department let's Salvage that printing press and there are some big elements that are quite expensive um and so there we have lists that I think that are a little bit um uh
uh uh generous in the request um so in the same way that we worked through furniture and got it on budget we hope to do the same with equipment um I just think that even when we do that the extra 150,000 for um elcat it and district offices we want to absorb into
it but we want to be sure we're not doing it in a way that takes away from uh like legitimate needs in the equipment budget so those two things I see as kind of potentially coming at each other um there's still potential I think for you know this contingen
contingency could support this but there is a point at which that decision would have to be made and I don't think we're ready to get into that yet because I think we have a lot of work to do still to to bring it down so we'll set up a date to sit down yeah we're just trying to be fully
candid about the process and I'll send you an email too yeah it's not unusual or and and you've heard us talk about yeah there should be some things that are Salvage that have a longer lifespan and and that's part of the
process oval table in my office Sal we don't want a one time deal yeah bring back those blue chairs um so then on schedule sorry let
me change screen here so I can read it so yeah this schedules um uh just shows you in in across the whole spectrum of the project ahead of of us how this process unfolds so in purple this is um from now through August is really resolving these issues I talked about um
getting some um more specific make and model decisions made so again that budget is a very comfortable Budget on all those things and then it'll get more refined as this committee Works through looking at things making more decisions and selections and um and as we finalize
the equipment budget um so by August we want this process fully resolved so that procurement specifications can be written in the fall and then the bidding can happen in December in order to line up this orange bar at the bottom which is the the orders are placed
manufacturing is underway and we're lining up for um July August delivery and install okay great okay I'm G to I think you all know Aviva but if he was going to just give you an update on our lead certification process yep so just a quick update on
sort of where we are with lead um we've been you know working through financing the lead scorecard all along the process uh but we're now really coming to the end of like lead Design Elements and
moving into the lead construction process so what you're seeing on the right of the screen is the uh lead submitt sheet that Fontaine is making sure you know every subcontractor sends with every
piece of product data you know uh and uh so we've had our construction kickoff that happened at the end of January um the design credit documentation process um I would say we're probably 80% of the way to final uh credit documentation
some items can't really happen until after the finished complete set you know uh is done which happened mid January um and so we're aiming to submit that to lead uh to usgbc for design credit
review in March we're attempting for 65 credits at the moment uh msba requires that we be lead silver or betters uh which is 50 credits or higher uh but you always want to have like a very healthy padding of credits that you attempt
because occasionally you know small things will throw a credit off or something will change over the course of construction that'll bring you slightly underneath the threshold for a credit um so so we always have the strategy of a healthy margin to make sure we're
getting there um and I would say that the construction Administration process is going well so far with lead fontaine's uh pretty good about getting their subs to get the paperwork in there have been a few wrinkles that we're working out with some subs who are less
familiar with you know just the paperwork end of things uh but I feel like we're that's really cleared up at this point and uh is looking to be in good shape um I just wanted to highlight one of the reasons that this form is so important um the
new msba Green School incentives program will give an additional 1% reimbursement if we meet Five Points between the three credits material ingredients low emitting materials and indoor air
quality assessment um that there's a total of seven possible points in those three credits and we have to pursue five which is know potentially more than a million dollars for the district in reimbursement uh and
this form uh is in I would say two-thirds of this form is concerned with those credits so um this documentation of uh very transparent ingredients for
materials and very low vocc low toxicity materials uh is really really critical uh as we're continuing to move through construction to make sure we're getting uh the district the maximum possible reimbursement for lead or from msbi
based on the lead process all set can I can I ask a question is there is there um sort of like a comparison Matrix I know I think did I hear you say a million dollars if we got that extra
1% are are we paying more for these ingredients is there some sort of or are do some ingredients last longer or not as long you know if we're going to get the incentive for a million dollars but pay $2 million extra or lose
20 years of of useful life on something is that something that we could see some information Oni type thing that's something a big question uh I would say that in a lot of ways it's a little less you know Apples
to Apples in that way because some of the items that we're talking about actually choosing for towards lead are actually getting you you know high quality the most high quality durable types of uh materials in the first place
so low emitting materials for example everything like tile and tazzo so the a lot of the finishes we're choosing are inherently non vooc Ting materials in the first place and we put a lot of attention towards healthy materials in
our design um you know healthy materials is always a high priority for you know and and high quality indoor air quality is a high priority for schools um so we're pretty much gonna I don't want to say rubber stamp it with with the design
but it's it's very attainable just with what we've got designed already yeah all right great thank you it's yeah it's less about you know paying extra for these materials and more about saying to the manufacturer you need to provide us this data about
materials I gotta along with your submission of the product information during thank you for the clarification all set yep take that as a yes um dor I did just have a question uh
regarding lead kind of if before we jump off of that um so we've uh reached out to our testing agent uh regarding the blower door testing um that's requirement of the lead uh process um and we're not thinking that they're going to be able to do it but um wondering if you guys have a
recommendation of who would certify that um or if you have any good Intel do you Daniel compan being speed okay so I can get we we'll talk offline all right I just want to make sure we uh are acting on that okay all right very good for the
uh stretch code not for lead but still helped and do we need to show any kind of progress during the site visits on this the ask when are you going to sub yes yes so they're going to ask and B will be
ready and that's the picture of the scorecard right there yeah this will be updated all throughout until the end we have started loading our lead product data and our tracking sheets into procore I don't think I've sent information yet but they're up
there um so maybe we can take some time with Cynthia to review what's already there um it where we might be on the scorecard that would tell us where we might be on the scorecard um but what's already loaded up no but it's it's the reporting that Fontaine has to do was
part it's required by and ultimately a lot of moving have me the uh with the um energy efficient sorry the lead consultant who's on the group I think Cynthia um so we'll have meetings with the uh consultant to make sure that Fontaine is um you know meeting the
requirements and and staying on top of that for the full submission at the end so um there shouldn't be anything that drops to the corrects since we're on it so what Aviva was describing also was the design phase credits all the things that we can control during design and then that's one submission to usgbc and
then there's the whole what happens during construction of which the design team and the CM and actually you all will have like some credits that you have to say our building is nonsmoking you've probably done that already so things like that um there's it's a two
two step process to VAP te yeah no vaping we'll catch you if you do that yeah much better at it now well the he you maybe won't catch a lot of
them um okay thank you then the next area is motions and approvals I know we don't have any uh approval that might be going towards um msba but since we now have a quorum maybe it's good to Circle back and um approve the minutes from
January 23rd have a chance to review those motion to approve second right any discussion roll call um yes Miss margin voucher yes Mr
penny Mr Thompson yes Mr Christenson yes Miss Lavar I was not present I think you can vote on accepting them though right but have to yeah we do quum we still have a
majority of the Quorum okay yeah okay and Mr qumy oh yes those minutes are approved um moving on to new business you wanted to schedule a uh School building committee
meeting so that we canm and approve that yeah and I don't know that this needs to be in person um your guys schedule next Thursday so if we want to do a zoom and just approve the GMP that will be the only agenda item um so Thursday at three works for everybody
start there sounds like a no to you the next two weeks are out with budget but I'll make time I suppose by need to log on and say I you're saying virtual meeting Thurs at
3 everybody make it because that would give us a quum if everybody here can make it we're doing zoom in it zoom in it beam in myself right right we want to tentatively also plan the next
SBC after that yeah we should thank you yes are there any Milestones that we need toing around for the one that follows the sixth no not that I can think of oh
should we be looking into April I think so oh okay so he's any particular week not vacation week vacation week would would be bad what week is that oh wait yes yeah 17th oh
yeah yeah 17th work 17th work for everybody else wait we're April 17th April 17th yep there she says okay then we'll do uh April 17th and
March 6th to March 6 is our next meeting and April 17th all right beautiful everybody's okay with it any other new business no other than the email I have to send
Jamie and Ryan toate the look at our furniture requests that has no budget that email is forthcoming all right then I'll take to adjourn Mo to
a okay Thompson motion and seconded roll call roll call have to no one's participating rly oh good in favor hi hi any what up