Yes, >> we have uh board members on there as >> design team >> and design team and design team. >> Yeah, I don't >> we're just agenda. >> Yeah, regular agenda >> pro for welcome.
>> It's February opening like next month. No >> super snow days. There you go. Ah, there you go. John, I didn't see you over there. I forgot you still worked here. >> Bob Hope, too.
>> More like Peter Garby. >> We'll leave that for another day. >> Those biting comments. >> Uh, approval of the 129 minutes. Excuse me. >> I'll move to approve the January 29th, 2026 minutes. >> Second.
>> Excellent. Anyone want to discuss? >> Seeing none, I think it's the roll call, Mr. >> Okay, Mr. Crucial. >> Yes. >> All right. I'm going to abstain cuz I was not here. Miss Blair, >> I'm going to abstain. I also was not here. >> Okay. M. Paige. >> Yes.
>> M. Brown. >> Yes. M. >> Hill. >> Yes. >> All right. Mr. Fenny. >> Same. >> Okay. Miss. Labar. Oh, we were not here either. for active stage.
>> Okay. >> Mr. Thompson online. >> I'm right here. >> He's sat in a different spot. >> He's still right there. I apologize. I was moving down to Mr. Christensen, but I said Mr. Thompson. Mr. Thompson. >> Not that we just met for.
>> You see my brain is >> unmemorable. I guess I am. >> Would that be a yes? >> On the on the contrary, is Mr. Christensen online? He's not. Okay. >> Miss Collins online. >> Yes.
>> Yes. >> And that's a yes for the vote. >> Yes. >> Okay. Great. Mr. Quimby. >> Yes. >> All right. Yes. S have it. >> Fabulous. >> Minutes pass. >> Sorry, Mr. Thompson. >> I believe it is just the council today.
So, I think we're on to the OPM update. Mr. Murphy. >> Yes. Thank you, Steve. All right. We'll start off with our budget updates. Um, all things are going well here. Uh, you'll see we've received 97 over $97
million worth of invoices to date. Uh, 91,4718 408 submitted into Propay so far. So again, there's the invoices that we've received on the project level. That's the total at at the top. 91 million of it have been submitted into MSBA's
propay website so far for reimbursement. You can see the uh numbers down below that. So, to date, the MSBA has paid the town $42,246,95. You'll see below that they're pending uh a payment to the town. Uh now, because it's the two previous requests for
reimbursement submissions that we're waiting for now, um the town is awaiting a payment of 9,757 and $577. So, that should be Pam, that should be hopefully this week. We're expecting those have been in their court for a while. Uh so that'll bring us back
up to where we should be. Um again, if you're doing the math, that's about 57%. Uh you guys know you're uh 61% and some change on the actual district reimbursement rate. Again, this all goes back into the effective uh reimbursement rate um that we kind of cautioned at
first. It will be uh less than your posted rate. Uh we expect somewhere in the vicinity of 15 uh to 20% when it's all said and done. We do our best to maximize reimbursements as you guys can see uh with how we deal with everything with the MSBA, but um you know, all
things considered, that's a a pretty good uh place right now. >> And the fact that they're behind doesn't indicate any issue. It's just >> No. So, it's it's really So, we we make payments each month. We receive the invoices. Um Scansa reviews them, then provides a recommendation to the town.
The town's been great about paying. Uh and then Pam and Laura work with us to get all of the invoice information. and we then put it into the state system from there and we have to get the forms signed. I would say it's about a month process, Steve. Then once we get the documents back to them, they have about a two week uh time frame to get payment
out. So uh there is one that is uh surprisingly uh it's been in their court for a longer time than I would have expected. So I'll check in with them, but all things are running smoothly on our end. So thank you. >> Again, contingencies, we can hit on these. Um owner's contingency. Uh again,
this is uh the contingency that's set in the MSBA total project budget for um things soft cost related items. Um if you were to need to pad the budget there, that would come out of there. So we have $1,181,23 remaining in that. The construction
contingency, this is the contingency in which uh Fontaine's change orders have been funded. Um so you see $1,415,30 left in that. And then Fontaine's GMP contingency. Again, I know we have a few things we're working on, Danielle, but um pretty good shape in there as well.
Um >> are we back on pace for discussion on the turf, Dory? You understand what we're looking for for that? Cuz you had questions on that last time. >> I do. We haven't been given direction. >> So, Ryan, correct me if I'm wrong, but we found out that nothing can be covered
by CPC, >> right? >> So, we're going to put it back on as a request in this project if we can. baseball fields or >> no the turf existing stadium getting this. >> Okayad. We need new we need new uh turf. Yeah.
>> Do we get a quote on it? >> We can start heading. >> We have just roughly >> Yeah, we have a quote from Gail from uh >> out of curiosity. Is there any component that could be funded by CPC or is this just a do we know how much is what's the
>> We tried that number just >> I I don't have it right now but uh >> is it rough? You got a rough? I don't have a rough. >> Yeah. Somewhere between 900 and 1.1, right? Depending on what you do, keeping the same. Nothing underneath that causes problems, but yeah. >> Yep. Okay.
>> No surprises. No surprises. >> Do you know what they're looking for there? Not >> all it was though. It was a drone shot. This is the field which is what we want to replace, right? So there's no nothing else besides that. It was very raw. >> Medium and surface or anything subsurface that
>> subsurface would only be if we peeled something back and we had to do something with the drainage. Right. The idea would be to peel up and put back down, but somebody else has to look at that. >> But does the field drain now? >> Field drains >> effectively. >> As far as I know, >> right? >> So, knock on wood, >> right?
>> Okay. >> We need to, you know, you know, see how that works. We just need a little bit more information like I said, and then you get Dory involved and we'll have the conversation and then get >> Are we heading in that direction then? >> We need to be directed that way >> by this committee. I think the where we left off the last time was you know uh
your sentiments about bringing into the project and then Tom saying let's see if there's another you know and I think this is about community preservation so we've already and I discussed it so I think now we're at that point if the committee does want us to bring this into the project then we it would certainly take some more >> so JWA is going to hire a consultant I
heard Gail you talking about Gail Associates >> that was just simply for our own capital planning we got a a cost estimate through Gail Associates Um, but that doesn't necessarily mean that they have to be. We haven't discussed John. These guys have real numbers, too. But they're based on
>> Well, Gail is the right firm. I mean, they do these things all over the place. But, um, our architect is JWA and I'm not sure. >> No, this you asked me what the cost was and I said we've gotten a an estimate through Gail. >> I'm just trying to establish what the next step forward is. >> Yeah. Yeah. Okay. when we when we were
talking about doing the baseball fields, we had brought in uh a consultant basically works for Ty and Bond who were also working with on another turf field who I was impressed by who I felt was really quite good. Um and so he was who we were going to engage when we were doing that. We can take direction and
work with Gail. We don't have no loyalty to anybody. It doesn't sound like it's terribly complex scope really hopefully. So my impression would be better to stick with a smaller entity and have them do a little investigation just to confirm. So we might need to do a little destructive
demo just to see before we get into it and then have them give us the spec of what we're looking for. >> It's like a feasibility. >> Is this season of staff or is that kind of what we're thinking? Like if if you're going to do it, you would do it for this fall? >> No. >> No. For next fall
plenty of time to figure out. I'm fairly certain MSB is not going to >> No, we're looking contingencies. Hold up. >> Just so everyone knows, MSB is not going to participate at all. >> Okay. >> We've done this on some other projects like in Springfield, we built a new intersection on a job. Um
>> Oh, wow. >> And they didn't fund any of it. It was million dollar project, but they allowed you use your money, >> and that's what we want to do. >> Yeah. >> So, do we need a vote of the committee? Is that what you're looking for? >> I think we need a vote, right? As long as that's the general,
>> you'll come back and let us know and we'll decide collectively then. >> Yeah, if I share uh the most recent estimate. >> Yeah, sure. Sure. Just I mean any information is helpful, but um but yeah, so we'll reach out. We'll find out, you know, what he would recommend as as general services, figure out what that
looks like and then, you know, have him brought on to kind of, you know, do the detail. But it shouldn't be it complex generally. So, we'd rather go that way, I think, than >> take on too much more. But we'll reach out and talk to my thumbnail. >> Press box looks looks good. >> Great.
>> Nice. >> It's already up. It's up. >> Oh, yeah. You can't take vacations, Frank. >> You did it last week. >> Been working hard, Frank. >> It's a vacation. >> Yeah, you're right. What is that? >> It's a trip to Florida over February break. I swear it is.
>> We have his pictures later on the slides. >> Gordon, if you could go to the next slide. >> Yeah, next. >> Okay. All right, so bland slide here, but MSBA updates. Um, all things are going swimmingly with MSBA. There is a new
MSBA project manager. Um, so Peter Sun, who we have been coordinating with up until this point on the project, um, is being replaced by Isabelle Don uh, with MSBA, so we don't expect any uh, challenges with that. We actually met with Isabelle last week. Um, and she's
new to us, but not new to MSBA by any means. Um, so I suspect we'll be fine in that uh regard. There are several things we just have to bring her up to speed on for where we're at with the budget and what what's going on um with these budget revision requests that we're going to be submitting this spring. But
um our team was confident that they're where they need to be. So >> it's part for the course with MSB. So I will tell you that during COVID on uh Springfield project I dealt with seven different project managers from the inception of the
project till actual audit. So it's not abnormal to have some uh turnover there, Steve. For sure. Um my concern was more so at this juncture and how we've been chewing up the budget with this certain individual and everything like that that somebody else coming in and I wanted to make sure that wasn't going to pose any
issues. um confident it won't after discussing that with her last week. So, um the the pending uh budget revision request, again, I know this is uh repetitive. I said to you guys last month, but we're going to keep it on here. Um the target is for this April to
uh finalize these budget revision requests. So, again, at this point, we just finalized funding agreement bid adjustment. We are now the budget is set. So, anything that you do after that, you need to utilize MSBA's budget revision request form. Uh it's very simple, but it's basically any any
budget item that you're moving to another budget item, you got to show them and it has to get signed off by the district, all of that. So, we will uh prep those, send them out to everybody. Again, there are the designer amendments. We've got another one today that we will be hopefully approving and uh certain other things that just need
to be actualized in the budget. So, we will do so that to you folks for approval. Next site visit is on March 24th. Uh Gordon and Frank will share the invite with you. Um Isabelle said she'll be here in person, so that'll be nice. >> She apparently lives only 15 minutes
away, so >> she was she was excited to be here. >> That's exciting. >> Yeah. No, she was she cuz Peter only made it once, right? >> Yeah. >> A couple of times. Yeah. >> Yeah. So I was only here once. >> It's okay. >> All right. So all things are are good on MSPA side, if you don't mind. Yep.
>> Going to the next uh one. >> So the school move coordination. Uh so we uh the office space lease agreement everything went fine with that. Tom is has confirmed that the town is all set with the lease agreement. So again this is the uh Cardamundi um office space uh
down on on Shaker Road there. Um so I did not attend the tour but I do know that uh several folks from the district along with Lynn and uh others went down there saw the space um meets the the needs of of everybody here. Um so all things are good on that end. uh the
spring move RFP. So, we're in the midst of this right now. We actually have a walkth through, a mandatory walkthrough with the moving companies uh tomorrow. I think I counted >> seven who have confirmed something like that, Gordon. So, we're in good shape for for that. Um
out of curiosity, are you planning on being here tonight? >> Yeah, I'll be here. >> Um don't know if anybody else >> sent out that map. Do are you having them come back here or you having them meet in the front? >> We're having a meet up front. So, it's on in addendum one that Victoria sent out. I'll confirm this afterwards, but after speaking with Frank, we thought it
made more sense just to have them park up there. They're going to congregate at we we kept it in there that they have to check in at the principal's office. I don't know if you guys need them to, but that'll be easier for us to corral them. They'll all be looking for the same space. So, um again, we we'll be here. This is, you know, I say it's like a
formality, but you know, we really use this to convey the message of what we're trying to do here. Uh Fontaine, if you want to be available, too. If you are available, feel free to to come along. Um, but we'll just go through the specifics of the RFP and what they can all expect with this move, right? Um,
the one thing Gordon in our RFP for the spring move that I did want to talk to you about discussing with John is just I know we talked about temp storage and the possibility of doing some at the office space >> part of Monday. Yeah. So the struggle
there right now is just quantifying that space for the movers and and getting it um giving them enough information for them to base their proposal off of. Okay. >> What we think is the best option is um originally we had the scope of the original move was that all of the items
that were marked uh temporary storage were to be assumed that they were taking those in and that they were going to store them. We think it might be easier to keep it that way for now and then include a deduct alternate in the pricing forms along with the RFP to say,
hey, if this if we have and Alex and I need to go down and confirm this is why we haven't done it yet. Uh confirm the actual amount of space that we have uh to give that to the mover so that they then know what to price back to us. So, we think that's the cleanest right now. I know we talked about uh other things,
but if if your group was on board with that, that's the way we would like to go about it. I mean, there's a lot of space. There's a lot of space. There's >> That's what I was going to ask cuz I saw Pam the the the plans you sent me. I couldn't see like >> No, I couldn't really see how that would work. But if it's beyond that, >> there's six times as much space.
>> No, no, I'm not saying you did a great job. >> I would care. I can't take any credit. >> As much space as we're taking is six times more space right now. That's what >> Are they going to love? >> I was just That was going to be my question. >> Someone's using it now. I mean, we'd have to ask them. I think it's available. Yes. >> Back with the realtor. I thought
>> we've been trying to repeat. Uh we have not heard back yet. Alex, >> I don't know how much we need. How what do you think in ballpark square footage >> cuz we have extra square footage already. What would you say? >> Size of this room. >> Uh yeah, probably we've got this space
already available 10 times. >> Think you need more than this >> for things in the annex? >> Yeah, >> I would say about this room. >> Be safe. Call it,500. >> This is store. They may just load all the stuff into one of those pods and >> things for the first warehouse and
>> not have demand power to unload and load. So, >> well, and then that makes more sense then we should do that. >> That's why we have to do that. >> Okay. >> More the >> cuz they have a loading dock at Cardamundi. So, basically they back the truck up but they would have to unload it again. But so if it's the manpower difference and >> so you get a price per pound. You know
what I mean? If we do two pods, three pods, give me a price per, you know, if that's what they can do >> versus moving it into the same space. So, are you thinking of putting the whole pod inside there? Okay. Thank you. All right. I'm like trying to envision this like what I'm saying is
>> Oh, funny Mark. >> I don't know how the movers are going to price it, but in my mind, they're going to put it in a pod. >> Yeah. >> Roll it into a warehouse and drop it then pick it up two months later, right? >> Versus bringing it to Car Monday and then unloading it, moving it, >> loading it back, >> loading it. It's a lot of labor. Makes a lot of sense.
>> Let's see what the market says. >> Yep. >> So, are we going to price both? Is it what we're going to do? >> It deduct. >> So the basic scope will be just take it and store it and then deduct alternate if we provide you x amount of square feet or cubic feet. >> And I'm just saying the loading dock is on one side and we're on the other side
which I don't know. I'm not good with number of feet, but it's a good number of feet. >> Yeah, it's 120 ft. >> Alex, if you get in touch with now and then obviously just give or take put out that next addendum, we're going to need to confirm. Yeah, I think that's fine. And then
we'll >> There's also no connectivity. I met with their IT staff yesterday. There's no connectivity out of that building for us. >> Correct. >> That can work. >> So, we got to get a cable modem, a Starlink, a cell modem, something to get
us back some sort of internet. Once we get on the internet, then I can get back into the network. But >> how do they not how do they >> They don't have a T1 in there. >> They have their own. They just won't let you >> the reminder do their own thing. >> Yeah. >> Okay. Is there a cost estimate? Do you know how much?
>> Uh, so cable modem's probably the best speed, but with a short term, the monthly cost is going to be very high. Um, I would say the Starlink, but then you have to run cabling outside, which they said wouldn't be a problem, but
there would be a cost with that. Then we would have that to use for emergency preparedness afterwards because there's no ongoing contract with >> cost on that. I don't not sure >> talking tens of thousands. >> No, no, no. >> Okay. >> No,
>> no. The Starlink's probably five. >> Okay. >> Spectrum will probably be 1,800 a month >> for the modem. >> Yep. >> And we're there 9 months. >> Yep. And then cellular digits, I don't think we're going to get the the throughput we're going to want. >> Right. But for the five >> there nine months. What?
>> For the five, you own it. Oh, >> it's yours. >> Well, okay. Yeah. We're glad trying to get a hold of somebody from Spectrum, but >> but you'll get us up and running anyway. >> None of the movers local or localish.
>> Yeah, for the most part. We got Five College, we got Serly, uh, Pioneer, um, Diamond for the most part. There's a couple Eastern Mass, couple >> most known quantities. Yeah, >> we've used five college and we used
Pioneer. We've used Diamond. Yeah, >> we've got our favorites, but they all they all seem like they can do the job. >> So, sit moved Maple Shade to Memorial back in 2011. >> Interesting. >> Did the uh I'm pretty sure they did the high school Long Meadow High School from the old high school to the new high
school. >> Yeah, I think we're >> If you need references, >> I appreciate I think we're in good shape. So hopefully uh they'll give us their best. We'll see. So yeah, we'll we'll meet here tomorrow
um 2:30. I'll probably show up for that. >> And then uh so I would like to we'll talk tomorrow, but if for some reason next week, the thing I'm thinking is it's due on the 9th. The proposals are due on the 9th. If for some reason we got to talk next week to about whatever
I'm not sure if something comes out of tomorrow and we got to put out another addendum or something like that. >> We'll have to pick as a committee the final mover. Correct. >> We'll come we'll share the proposals with all of you and then yeah from there I >> So we'll wait for the next SBC
do I do a teams or something? >> Yep. >> Yeah. >> Let's do remote. >> You want to do a virtual meeting? the award date that you have on there. The night >> it's a proposal date and then we figured shake out after that. >> Tenative selection date would be March 19th or 16th something somewhere around
there. >> Yeah, we put in some >> So we should have a meeting between 9th and 16th. >> You were saying >> I think so just to get your buy in on it. Um >> do the 17th we're green. >> Always thinking Gordon.
>> Hey. So, not scheduling yet. >> You want to pick? We should We should schedule it now. >> March 9th of school committee. >> But it would be next week, wouldn't it? Is that what you're saying? >> After that, yeah, >> it would be really weeks. >> The proposals are due. >> Yeah. Due on the 9th. We'll need at
least by a day or two just to kind of >> Yeah. So, you're looking at the sixth >> the Thursday. Oh, >> that Yeah. 12th. >> The 16th. I've um reserved this room. >> They're going to do a virtual. >> Perfect. >> I think that's what I heard, right? >> So, the 12th. What are we talking ish
Paul? >> They're sensitive because I voted her out for other meetings. >> 3:00 Steve on the >> I know who the boss is. >> You're saying the 16th >> 12th >> 12th. Sorry. >> What time?
>> 3:00 for virtual. >> Steve, does that make sense? >> Yeah, >> I can do 3:00 virtual. Jamie, does that work for you? >> We can do it. >> Folks online, does the 12th
>> 8:00 on the 12th work for everybody online? >> This will be to >> We're going to have more stuff than >> select the movers. >> Maybe a change order. I think >> I'm not available. >> Is that Kim? >> I'm okay with that. I'm okay with that one. >> Do we want to do it live, Gordon? He's
going to have other stuff, too. >> There there may be I'm saying this not um I think the room's open, but also might be it. >> She said 16. >> Most people are here already anyway. >> 12. You didn't have the room, right? >> Yep. >> Okay.
>> Um, yeah, we can >> we can do it in person. >> Is it in person? Well, we could do both. We could do the hybrid. Yeah. >> Yeah. >> It'll be a hybrid. >> Good. >> Okay. So, we do we have a quorum if we do it on the 12th.
>> Yes. >> Frank, I didn't hear you. Chime in. Uh 12th at 3 p.m. >> Yep. >> Looks like a good day to be a Spartan. Great day to be a Spartan. >> You said virtual.
>> Oh, in person. >> Can be hybrid if you like. >> Might have to be. My wife has a dentist appointment. Might be >> right. And see, Miss Hill said she could do it. Uh, Miss Lard, did you say? >> Yep, that's fine.
>> Yeah, >> Mr. Fenny, >> we try to get off. >> Do we lose? >> I'm not going to be available, Gordon, but that's okay. You guys can do it without me. >> We never want to do without you. >> So, uh, all right, Mr. Fenny, Miss
Collins. Uh, and can we get the I can certainly update Mr. Christensen, Miss Margian Boucher. Who else we missing? Okay. Okay. On the 12th. Thank you everybody. Thank you for that. And then just to close up here, the summer move
RFP. So this is in draft form and we've gone through all the timing with it, but this will be the next focus for our move management group. Um we're expecting to put this out in April. Um so it's going to be pretty quick here. We'll get back the uh proposals and and shake out the spring move and then basically uh be
issuing out the uh summer move RFP. So, we'll continue to work with the move management team, schedule meetings as needed, make sure that's all in good shape, and continue to report back to you guys, but everything's fine on our end. Next, Gordon. >> So, we had another another snow day. We're still good.
>> Uh, we can bring that up now. >> No, if we can leave it, we can leave it. That's fine. Okay. >> Do Do we want to wait till >> we want to go remote in June? I'll take that. >> The state let us go remote in June. >> Who do I got to call? >> Governor Hilly. >> Okay.
get to the snow in June want to do that. >> Um >> um >> so >> yeah in terms of the prevailing wages so I apologize for not getting back to you. We are all set in terms yes all set. >> What what happens is we have right now the active uh prevailing wage schedule >> on that
>> and so it's actually we're due for an update next in the next couple of weeks or so we're going to we're going to uh update those and and because we're doing it for the move anyways. >> Might as well. Okay. >> We'll put that out with a dendo. Do you guys request it or do you need me to do anything? >> You're all set. >> When Fontaine comes on uh in order to
get the prevailing wage raise for the for the project, all that. So, we needed to do this back in 2024. This was when we did the early release packages um way back when we needed to have those on file. So, you request them uh at the beginning and then each year after that.
>> Yeah. Yeah. Okay. >> So, we're we're on our third iteration of it, I think, or second, whatever it is. Um we'll be on the third. So, I will share the new updated one with you. I didn't want to send what we have active because it's going to change this week. >> Yeah. Okay. Thank you. >> No worries.
Right. All set. >> Uh Dor. Yeah. The only other thing we did on the agenda, you know, it'll come up naturally. Dory, you can jump in here. I was going to talk the energy incentive stuff later. >> I've got that ready if you wanted to talk. >> Oh, if we wanted to talk about it now,
that's fine. Yeah. Um, so Gordon, you had asked for us to put back on the agenda um, kind of a game planning for how the town is going to be able to utilize the energy incentive money that's coming in from Massave to help offset um, the presumed deficit that
might be there um, because the lack of PV and all that. So, we all know where we're at with that. Um, so in doing so, Kim and I have been going back and forth um, about how we do this, right? Um, so >> I don't know that everybody realizes why
don't we just step back Eversource because of you know just give them the history and what ever the credits we're getting through Eversource. >> Yes. So uh so the credit the um actually let me pull out the information here. So, as part of the whole building and centered uh energy incentive program
through Massave, um the building the project entered their program um and we needed to we essentially need to meet a EUI energy uh usage in intensity. I always forget the UI u but basically there are metrics uh for energy
efficiency that your building must meet by uh uh going into this program. So early on we come up with the model and we actually uh I say we the town um partnered with a consultant slipstream uh who works alongside the town and with
um with mass save with national grid essentially the utility provider here um to do the engineering services that are needed to verify all of this and essentially what they're looking at is the performance the EUI for the whole building but also the heat pump adders I think were on there um VRF I believe as
well um so there are and I can share with the committee after this what the table is essentially the breakdown of what you guys are getting. I shared the numbers in the past um but basically by completing this process uh up until this point we are already uh guaranteed uh $1,39,000
51 $1,39,520 that payment will be made to the district upon substantial completion. So this year and so that's what got us talking about okay this money will be coming into the town. We also have the situation currently with National Grid
and the DG application. We're not sure it's entirely likely that Fontaine will do everything by the plans and specs and have that system ready operate, you know, for operation, but the utility provider might not be there. So preparing for that, we just wanted to
make sure that the budget was uh was you know whole. And so >> and what's the implication of that? Um so we had expected that the PV the uh credits were going to pay for about 30% of the annual usage. So about that and we're getting significant money. So this
will certainly support that the uh mass save money. Um but the I think the plan was just for the uh near future right until you guys get those credits and then that's going to start paying back. Um, but the situation we ran into, we assumed, hey, uh, Massive's given the
town this money and now the town can utilize that money how they wish. Kim looking into it, uh, found guidance from DLS and, uh, other statutes that seem to indicate that you cannot set up a revolving fund with, uh,
those with that incentive money and you instead have to use a stabilization fund. So, this was all new to me in terms of how what that meant. So I reached out immediately to the consultant. I figured you you must deal with this all the time. She shot back. Actually, I haven't specifically dealt with this. The town of Wayland has. And
she offers some they set up a revolving account. And Kim, I know you saw that. And Kim was actually she's all over this. Um she was I don't know what meeting you were in yesterday, Kim, but she jumped on some DLS meeting and was able to actually ask the question specifically about this project. And
Kim, correct me if I'm wrong, but it sounded as though there is that the revolving fund is a non-starter. You're going to have to set up a stabilization fund. >> Yeah, they there's an ask DLS law where you can speak with one of the attorneys. They do it a couple days a week. So, I ended up speaking with somebody at DLS.
And um you know, I mean, other towns can set up revolving funds. They may not be legal, but I you know, I try to make sure I'm getting all of the appropriate information before I do that. Their answer was a revolving fund specifically. You cannot use net metering credits or energy credits um
into a revolving fund. The only difference is we'll create a stabilization fund. It's just you know the town council will need to create it and then they will need to appropriate that money for the budget with a twothirds vote. So it'll be part of the
budget setting process. >> I think that's accurate. Our original question was my question came uh to Olivia was you know the net meter and credits it seemed pretty I found information on that as well which all made sense but I I thought that you know our credits might be different to which
she said they are distinct but it sounds like the energy credits in general per DLS you can't set that up so >> we're in the same place >> all right so that so it sounds like this is largely a procedural issue as opposed to a problem >> right
>> yeah it's not a problem. I mean, you know, any of the the the fund will be set up in a way that any money that we receive from the energy credits will go into the fund. It will sit there um until the PV is on the roof and it's completely functional and we can appropriate as much as we need for that
30% deficit, you know, for as many years as we need to until it's fully functional. >> And then what's what it what happens with the rest of it, Kim? If there's money left, >> the rest of the money rolls into the general fund. So any any of the any of the energy credits were general fund
revenue to begin with and this is just something we're doing to allow us to put it aside so that it can help with these deficits and at that once we no longer need it, it'll just roll to the general fund. >> Okay. And Ben, you had stated the first payment and then there's a second payment.
>> Yes. And so the second payment comes upon completion. This is called faith occupies. So this was um we'll get into it with uh with JWA's amendment, but this was actually what I had asked you guys about um the verification team and bringing SMMA on to make sure I mean
it's basically checkpoints after the project, right? Uh you get your data. They basically have to review that if there are any discrepancies in what the information was versus how the building is operating. Then um SNMA will try to troubleshoot that and find out what the uh what the issues are there. But really
it should just be that verification level and you kind of need somebody at that engineering uh level to put that together. So >> it's not a basic service story. >> This is no this is something that is required as a part of the the mass save process. >> Yeah.
>> Has to be provided. >> So Steve if you recall you had been uh pestered originally by a consultant who provides these kind of services and knows very well so and is one of the >> you and me too. >> Yeah. Um, so we thought >> I handed them to you.
>> Yeah. I to be honest I thought that maybe hopefully slipstream that who was doing the initial engineering maybe they were involved with that and they very clearly said no we are not but we could throw a number at it at that point. I said it probably makes sense for us to start with our design team. Um and I
think that you know it doesn't seem like it's a >> Yeah. >> Yeah. And it's the same people who essentially, you know, you have the energy team does the energy model in the first place and you're really verifying that the energy model was accurate and and where any >> I'm just teasing you on the answer. So,
>> but that's $289,000. So, I guess significant but still significant. Um, and that money gets paid out after you've gone through that verification process. So, >> you mentioned Fontaine and the execution of the work. Are we looking at a slippage in the PV or >> So, this is completely on completely on.
Yes, it it's in National Grid's court right now in terms of the DG application and our concern is we just recently had some revisions. They added a transformer. There's it doesn't seem like they're where they need to be at with us opening up and you know at the end of this I I don't think it's going
to be there, Steve. I I that's speculation certainly. Um we can find try to find more information. I know that your team has been in that door. kind of a constant process where you know you your design package has to go through an engineering review. They sit on it for a long time and then say you
know we need more information and then they say if you don't give us information we're killing the whole thing and then you start over again. But we haven't they haven't been able to kill that. We've gotten the information into them and it's been a constant process of you know kind of whack-a-ole process with them. It's a common problem
with all school projects. Um, many projects say it can take two years to get this done and we've been pretty consistent on it. Hopefully, it's starting to speed up the process. I wouldn't think we're two years out, but nobody has any problem here. So, we've been trying to be really cautious.
>> A couple of these weed right now, but I was just I want to make sure it wasn't our issue. It's a >> Yeah, it's outside our control. >> It's outside of our control. Now, I know that there have been recommendations earlier from this committee that maybe there could be some influence from the district. That sometimes helps. It's
also I think where we're at. I don't know that this is a extreme red flag that we need to start pressing those buttons. Um I I I'd say let us try to find out a little bit more about the timing of what they're expecting all of that before we go down that road. And >> I'd also say that Fontaine's been really
consistent about being sure that all the work associated with getting all the everything on the roof is is is moving. So we're not hesitating there. It's completely the connection issues that we're worried about. And most recently um they came back with a completely not
required requirement um and added it to the requirements and that's what we've been sorting through is how that's going to change utility work and that's going to cost the project and be a contingency issue as well. >> But something we have to do or we can't get the PD.
>> So we have to pay more money to get money. >> Yep. >> Yep. >> The only silver lining there is the state will actually reimburse on those. But >> well, that's good. >> Yeah. So, >> Dor, since we're talking about the roof, there's now units on top of the roof. Um, those will be hidden by some
architectural >> units. >> I don't know what's up there now. >> Some will some there is some screening that they have designed. >> Yeah, there's a lot of, you know, screening trying particularly from >> they just stick out right now. Yeah, I mean some of them will you'll always see some of them premier the other one >> cuz we're maple there might still I
think an end product there might be some things that are visible but it's um >> I think you'll generally >> yeah some of the screening >> we'll see some of the TV >> yes you will well I mean very low >> very low >> I mean >> but if you see great like the vertical galvanized posts if you can see those
those will be wrapped with a screening that you won't be able to see behind those so wherever you see those behind the units there you won't be able to see those >> okay great And that'll actually start going in actually shortly. Well, next month we'll start putting that on. You know, kind of get that feel.
>> So, yeah, moving on to this. So, Eric was on the call. Um, and uh I think it was at the last school building committee meeting that, uh, we talked about the possibility of adjusting the traffic flow. Um, so we followed up with that with a call with Frank and Eric to
really look at that. Actually, we met separately as well just to talk about what are the ramifications of that idea. Um, and I'll pass it to Eric to talk through the ramifications and I don't think they're they're insurmountable at all. Um, so positive direction here.
>> Thanks. Thanks, Dory. Um, yes, Eric Raines, landscape architect with SMMA. Uh so before we sort of get into sort of the proposed solution for this sort of wanted to give you a background take a step back and when we had started this
project we had made some site observations uh in the initial phase and our original issue that we wanted to correct here was that we observed a lot of mixing of school buses and parent you
know passenger passenger vehicles in the existing main horseshoe both in the morning and in the afternoon and it caused a lot of you know it it seemed to sort of cause a lot of chaos at those two times. So that was something that we wanted to address with the site design.
So through the design phase, what we came up with and what we had presented was that we were going to take the parent passenger pickup vehicles and we were going to reroute them to the main horseshoe in front of the building and
we were going to take the school buses and we were going to move those to that eastern loop. And the eastern loop accordingly was designed to accommodate 13 or 14 school buses. So in in doing that, part of the reason
that we elected to go in that direction is because we didn't we didn't feel that the passenger vehicles were going to adhere to a requirement to use that eastern drop off. We we figured that if
we sort of proposed, you know, the school buses in front and the passenger vehicles to the east that you'd end up with the same problem that that you have today. Uh so that that's sort of some of the thinking there. Uh we did
incorporate an accessible drop off uh at the front of the new high school that is just to the east of that crosswalk that you see leads from the staff parking lot to the main entrance. uh that's for you know shorter school buses and accessible
vans that need that need that flush drop off. So again these are just things that we incorporated into the design. Uh when we had first made the site observations as well we had noticed even at afternoon pickup in the existing parking lot
approximately 20 to 25 cars maximum stacked uh in that existing parking lot. So that is sort of what we were thinking in terms of you know how many cars were going to use this uh new loop at the front of the school. We were sort of
aiming for that target. Frank has since given us some numbers that are forcing us to rethink that a little bit uh based on what you're facing out there now. Uh and then of course you know we had talked about we had added a couple of swing gates at the student parking lot
those two egress points at the student parking lot. so that the school could control student vehicles from exiting out into the bus drive and you know that eastern loop until the school buses were released in the afternoon.
>> You're going to close both >> and >> Eric Eric, can I stop you right there for a second? >> Yeah, go ahead. >> Um I just want to ask Frank close both those gates. >> So no. Uh the gate towards the middle of that loop is the one that we've been
closing this fall. Sorry. This school year, the one at the end of the parking lot we keep open at dismissal because it's been a parent loop. So, we would like to keep that as a parent loop and keep that one at the end closed. The one in the middle and then the one connected
to that front loop are the ones that kids can't access until after uh everything clears out. >> So, the kids uh exiting will um intertwine with the school buses. >> No, because I want to keep the buses in the front loop. Oh, we are keeping busting this. Okay.
>> And we're going to keep >> So, yeah. So, what's going to help with keeping parents out of that front loop is where you see that little green spot, which is going to hit on. >> Um, but it's worked well keeping the buses in the front and keeping the parents on that side loop. It should get
better next year where that side loop gets extended so I get more space. >> Yep. Um, and also when he talks about with the green thing on there, >> cuz that exit is tight on the east exit of that loop to to think that we could send buses out there, I was worried about, but you're putting them on the
west loop now. >> Yes, we can keep them on the big >> I didn't even think of that piece. So, >> so tight up there even for cars. >> Yeah. So, keeping cars in that bottom loop and keeping buses up top helps in a number of different ways. One is um
students crossing Maple. Mhm. >> So, most of our students when they walk, they go across Maple right at that top loop >> at the west one. West side. >> At the west one. Yes. Uh if you introduce parent cars into that turning right, turning right, it gets tricky.
>> If you don't have any parents in there and it's only buses, it's very easy to manage cuz all the buses exit at the same time. You stop all the kids at the same time. But if you're trying to regulate parents and kids crossing, it gets it's a lot. You have a constant flow of about 50 to 75 kids who walk and cross right there. Mhm.
>> Um and keeping the buses there, eliminating the parents from that front loop who also we can't quue cuz there's no there's no really queue lane for them. >> Um and putting them in that second loop. It's it's worked out really nicely. Even though that was not the intended purpose.
>> Um I'm advocating to keep it the same because it's just it's worked this year and we've seen >> other benefits like the crossers which we weren't really considering when we were putting this on paper. >> Great. So, >> thank you, Eric. Sorry about that. >> No, no, it's okay. Um, so just a few
things to keep in mind, uh, that, you know, the original intent, you know, we designed this to be flexible, right? We we we had always discussed at the public meetings, you know, could the could the district flip this, right, if they wanted to and and do exactly what
Frank's saying, and the answer is yes. uh we had designed it to sort of start off with what was proposed and then see how it was working and then react to that you know if necessary. So if if
we're going to change it before let's say it's constructed and before it gets open um there's just a couple of things you know to remember. I I think we laid out 13 school buses which when we talked with Frank seems to be the magic number
right now in the front let's call it the main the new main loop and they extend north uh beyond the parking the staff parking lot and beyond that sort of return drive. So we think that there'll need to be a widening of that driveway
to accommodate uh vehicle bypass when the buses are queued if necessary. Uh and and this is in an effort to prevent blocking the entrance to that western parking lot uh to the west of the school if and when somebody needed to get out of that parking lot while the buses are
queued. Uh Frank had been concerned a little bit and we talked a little bit more about this when we met on the 12th. >> Use the buses to block that entrance. >> Oh, now you're doing it. >> Yeah. And we'll continue to do that. It keeps the kids from trying to cut in front of the buses. >> They'd have to come into the loop
anyways. All right. >> Offices. You mean >> wait which one? >> Eric, which one are you talking about? >> The green one, I think. >> No, no, I'm talking about that parking lot to the west of the high school kind of at the bottom. >> Never mind. Disregard what I said. I thought you were talking about this. >> Won't let us out.
>> It'll honestly be tricky for that 15-minute. >> It's just 15 minutes, >> but but it should be, you know, no vehicles really should be queuing past the the kind of the striped uh drop off loop there. So if somebody in that western parking lot needed to get through that they you know it just
shouldn't be blocked so they can get through. >> Yeah, we could we could leave that space open. >> Well, your furthest bus is going to be at the end of that sidewalk. So they're just going to come around that loop. >> Yeah, your front bus, >> right? Um and again well I I'll get to that in a minute. So again, we we still
do uh we still do have the concern that you may end up in the same situation under the full build scenario where buses and cars mix again. So, it's just, you know, it's not to say you can't do it. Just just be aware that that may happen again. If it's happening now, it's have to continue. Um,
>> you know, from the main office, monitoring the parent vehicle drop off will be a little bit more challenging because the parents are going to be using the more remote eastern loop. Uh we had one of the reasons we had
suggested putting the school buses over in that loop is we thought that the school bus drivers would be more uh would be out to be a little bit more responsible uh maybe than some of the passenger vehicles at times. So that was one of the reasons we felt maybe that would be
the right spot for the school buses. that doesn't need to be, but uh and then just keep in mind you are going to be sending effectively most of the pickup and drop off traffic and the student vehicles out that one entrance. So, you
know, people can still use the main loop to leave. You can see that exit on the left side of the the student lot there. Uh but a lot of people are going to be going there. We had sort of aimed to spread that out and spread out the students leaving with the with the parents. But again,
>> the west side of this bus. >> So that's blocked naturally by a bus. I pull a bus right up to that. >> Oh, I think I I don't have a gate there now. I don't think a gate's getting added to that spot. Am I correct? >> Looks like that. >> And the black spot talking about the one
on the uh upper part here. >> Yeah. >> Yeah. There's uh Eric the the one between parent uh student and >> staff lot >> staff lot we can't put a gate there correct we discussed that I think >> I think we discussed it on the other side in the loop coming in where the
green is but we didn't discuss that one but right now it's >> proposing one I'm just wondering if we have one there >> right now it's the natural gate is the bus that sits there so I can continue to do that and it's fine it it keeps kids from exiting until the buses are gone. So, you're going to pull the bus all the way up to there is what you're saying >> have to.
>> That's what we do now. >> Yeah. >> Okay. >> Yeah. I mean, we're talking 13 buses. They >> So, you're going to take up the whole loop basically. >> It's going to take up a good chunk of it. >> No, no, no, no. You wouldn't want to do that. So the the >> we we could discuss a gate there, but
but the buses the the queue for the buses in the afternoon, if you switch it, should stop at that crosswalk that is adjacent to the front entrance to the building >> behind that. >> Yeah. Okay. >> Right from there to here. >> Okay. So Eric, if we if you're recommending to stop the buses there,
then I would need a gate in order to keep the the students from cutting off the buses in that loop. So that would be at the the student lot egress. >> Yes. >> So I will say the if it saves money, I don't know if we can do it. The the
second gate down by the stadium is used less if you could move that one to the front. >> We might as well have them all. >> Yeah, I wouldn't put another one in. Okay. So just to redo that and the concrete and everything else might be destroyed versus >> it's just not even worth it. in our
conversation just you did say that having that outlet for students didn't bother you because it just moved them out faster. >> Yeah. So once the buses are gone >> we can open >> and we could I mean if you put a gate here you just open it back up right now.
I mean, kids will literally >> they'll just block everything up if they >> we'll get a we'll get a line backed up to here and here if we if we don't do that and I don't want students flying out of here while we have kids crossing. >> So, is that >> you know so if I can't pull the buses up
here, which I get what Eric's saying, then I would >> push hard for a gate here to close that space off for dismissal. >> So, are you hearing that, Eric? that ideally a gate between the two that's controlling students and keeping them from heading into the horseshoe.
>> Yep. I I I I think we have a little bit more room there. So, one of the things that um Frank had had asked about was the feasibility of adding gates um in the at the north west and the northeast corner of the staff lot. So, the problem
with that is there really isn't enough room for swing for the gates to swing uh without impacting parked cars. So, and and we Bruce, we we wanted to sort of bring you into this too from a from parking lot maintenance standpoint, but
so instead of adding gates there, uh because gate, you know, gates keep adding them up, they become kind of a maintenance nightmare. the the idea would be to we felt that that northwest entrance because it's a one-way, you know,
counterclockwise circulation, right? We felt that that northwest entrance to the parking lot, we could eliminate that uh square off the parking there. It would actually add one parking space in that parking lot and that would eliminate the need for a gate. And then if you're
going into the staff lot, you just go down to those, you know, you can see the stop line and the three crosswalks and and take a left in there and then you'd still have two points of egress out of that parking lot. So, we felt that that would be, you know, preferred rather
than trying to, you know, eliminate parking and add a gate. >> It'll just be blocked by the buses. >> You just got to if your staff is late trying to come into the staff parking lot, they're going to be coming in with the buses, right? You got to keep them. >> Oh yeah. >> To the other side.
>> That's all. >> And they don't in the morning. >> Buses are actually here before staff even get here. Um buses are usually gone before 7. They come very early. >> But that's his point. If the buses are here, they're going to be blocking cuz
they go up to the top of the loop. >> There is two lines >> where the bus is going to drop and go. >> They drop and go. >> They don't line up in the morning. >> They don't line up in the morning. They're just gone. >> They just drop them. >> Drop and go. here for a minute of us. >> Yeah. Not even >> the afternoon. Yeah.
>> The afternoon is when we start at 1:20 and they're they're out there until 150. They depart 150. >> Okay. >> And I'm not sure if you heard that also. Part of the thinking was at the very top where we had a narrower lane broadening that wider >> bypass level. >> Yeah. >> Yeah. So that makes more sense.
>> Yeah. I think we'd need to do that just to provide that bypass opportunity that we have >> we have elsewhere. Uh Frank Frank had also suggested um and I showed the sign graphic there. We were sort of saying buses only from 6:55 to 7:25 a.m. That's
what the sign says today. But Frank was looking to shorten that morning period and asked if you know about maybe making that 6:55 to 7:10 a.m. uh just to maximize the amount of time in the morning that people can use the uh you
know the the main drop off loop. >> Yeah, the buses are gone by 7:10. So we're not really holding them for any other reason at this point. And right now that sign reads that way, but we have cars pouring through that time to drop off their kids in front of the
school between 7:10 and 7:25. And it's fine. That's what we're recommending to our parents. So to be to reflect truly what we're doing, it should just be 6:55 to 7:10. >> So Frank, are you saying that during they'll be able to use after the buses
that main loop and the parent loop or are we still going to try to get people to all use the parent loop to the >> in the morning? In the morning. I'm fine with either loop in the morning because after the >> That makes sense. >> Yeah. Once once you >> Well, do you want to create habits though is my only question with that. So
if you start allowing parents into that front loop, they're going to kind of >> So right now the communication is and I'll say the most of them are fine. In the morning they can drop off in either. And we have parents who drop off in both. In the afternoons I do not want
them in the front loop. Um just because the buses are queued, kids are all exiting at the same time and we have kids crossing, right? The morning it's it's more of a gradual arrival. At dismissal, it's a 7-minute crunch. >> Are you going to allow cars in the morning? 6:55 to 7:25 or no?
>> I would say from 7:10 to 7:25. Yes. >> Okay. And which is why you're going to change. So 6:55 to 610, no cars >> to 7:10. Yes. >> Say what we say, say what we do. >> Yes. Yes. >> Exactly. Yeah. So, um it the morning works well now for the most part. Most parents are on board. Um but we still
have I mean there's uh there's a certain parent right now who we're still fighting with refuses to use the other loop and continues to try to park in the staff lot and pick up the kids. So, um what we're advocating for is closing off that top entrance with that green spot and making that just a continuation of
this I guess you could say island. Um, so you just put spots up here. And I think that's what Eric was about to talk about. Am I correct? >> Yeah. >> We already exactly >> now you can't you can't sneak in and try to pick up your kid while the buses are all cute. >> So
>> what about preschool? That's not an issue for those times. >> No, cuz they they start later and they leave midway through the day. They they have like an 8:00 start time and they pick up around 10. >> Yeah. >> 10. So, Eric, since Frank brought up islands, uh, currently the temporary parking lot is way better than the new
parking lot that we put in because of the islands. Are we set on islands on this, uh, east side parking lot? >> Yeah, we took out the islands that we could based on the storm water design. >> That one? No, you're right. That one
>> you just said they took out the ones they could. >> Oh, you took out all you could. >> Yeah. And and you know, and that was true across across the board. And we did that during permitting. Yes. >> They're just very clunky, but it's required. >> It It's just required for channeling uh
you know, channeling the the water. And again, we we had gotten the we had received the comment from DPW. We worked with Bruce on that. Uh you know, I know I know it's a change. >> Yeah. >> Right. You know, that that prior parking lot was, you know, practically have
landed a plane on it. Um, but you know, so it's it it it's you know, I I I know it's a change. I I know it's a change. >> They're just clunky. They're just cumbersome and but I got you. >> So, Greg, I'll say on this one, too, though, having it, it's clean across the
back where you can exit. Yep. >> But getting kids to cuz when we close this gate, it forces all kids to take this hard turn and exit here. >> Yeah. >> It slows them down significantly. So, there's not that racetrack that we've had in the past. So, like this has gone so much more smoothly than we used to
have where there was no lanes and all the kids just congregated in one spot, cutting each other off, flying down the tarmac as as Eric was talking about. >> We're going to put we'll put signage up, Eric, to to cuz when you pull in that parking lot off the existing horseshoe, you have no idea where to go and inherently you want to go right, which
then you get all locked up in there. But we're going to put arrows and signs in. Right. >> Yeah. We try not to over sign it. I mean, I I think what we got to remember is that, you know, this is a temporary condition. You know, th these these driveways are going to be extended.
There's going to be more room. This is sort of a temporary, you know, means of of of controlling traffic. Like even like Frank said, right? You know, he pulls a bus up and he he blocks that driveway so kids can't get out. Well, under the new, you know, those types of
things are going to change. So, you know, let's see as it as it comes, you know, as it gets further developed. If if we need to go back and add some signage in, we can certainly do that. It's just we try not to, you know, we
try not to have sign pollution. You know, if you try if you put too many signs in, then it just it it gets to be too much for people. So, we we like to air on the side of a little bit less signage. If we have to add a little bit more, we certainly can, but you're going to have more room. uh once this is under
the full build condition. >> And what what about a strategy for that pool parking? So to the east of the the pool, we'd like to keep it open for community members, not have staff or students parking there. Is there a strategy for that?
>> Frank. >> Frank. >> Frank's our strategy. >> Officer Frank come out in the golf parking at the end, right? So food services will park there. So, Eric, are we going to have available parking for community members in the
pool? Parking is what I'm asking. Is that are we designating that somehow? I just don't want students parking there or staff. Like I said, >> we have not to date designated that with any signage specifically because we
weren't 100% sure how many of those parking spaces on the east side of the school, like you know, north of the loading dock, how many of those were going to be needed for the school? And and you know when we design this thing our our first
job is to design it for what the school needs and then whatever is you know left over we could certainly you know discuss. So, if there were a certain number of parking spaces that collectively the district and the town wanted to allocate to that pool, uh we
could certainly incorporate some signage that said, you know, um pool parking only or something like that. We we could come up with something and and share it with you. But again, not knowing 100% how many people were going to park on that side of the building, we we haven't
designated anything yet. And you can always designate it later, too. But the pool's not going to be available for community use during school hours. >> Yeah, it is >> during school hours. >> Oh, okay. >> When when P's not using it, >> right? >> Oh, okay. >> Yeah. So, Eric, I'd like to keep that on the radar, though, cuz I think we should
have, you know, 12 of those or so designated for pool only. >> I don't know what the number is. I'm just saying I don't want to get them to get full and then someone get here, they can't park to go to the pool is all I'm saying. >> Yeah. So, that's something. I mean,
>> we can get we can get numbers on food services. And >> how many spots are there Eric? Do you know 30 or so, right? >> Oh, that's a great question. I I can't remember off the top of my head. I think I think the original request when we were talking about this was trying to
keep 20 spaces over there open for community use during the day, but I don't know if we were able to achieve that because we we had some. But, you know, if there's a number u let me know. uh if there's a specific number that you that everybody can live with and you
know again I think some simple signage not every parking space has to be signed you know we can we can add a few in there. Yeah. I mean, maybe even look at half and half for now and then >> that looks like or something. I don't know. >> Um, just be reserved
>> for pool only. I just want I guess, you know, we're promoting it for >> retired folks to come and use the pool. I don't want them to get here and not have a parking spot. That's all. >> Um, and and you know, we could put like a little sign out at the the entrance to >> service.
uh that that loading dock drive, you know, before you take a left to go in there and you could just put a little sign with an arrow that says, you know, you know, visitor parking, you know, with an arrow or something like that or pool parking. >> And maybe it's that simple. Maybe that's the the terminology is visitor parking
because then you won't get staff or students. >> Exactly. Y >> you say pool parking, the swimmers are going to park there. So that's like internal school management because you'll probably have um the faculty who work in the athletic and area be tempted to park there
because it's a lot closer for them than >> it's only if you let them do the loading dock. So, some of that's, you know, >> it's access to the school, how you right. >> Yeah. >> However it happens, I just want there to be access for >> non. Yeah. >> ELHS people.
>> The visitor parking might work. >> Visitor makes sense. >> Yeah. >> That's where my mind went. >> But yeah, just let me know a number and then uh you know, we can certainly we can certainly look look at that a little bit deeper. Um so under the proposed
just kind of going back to what needs to be done to sort of flip this. So we would move the buses only sign obviously to the new entrance and then uh we would widen we recommend widening that that throat there to 24 ft like it shows
there. Closing off that entrance. you do recommend keeping the accessible drop off uh where it is, which is basically beyond east of that that crosswalk until basically that plaza ends. I did want to tell you that
even though the flush curb condition in the east drop off is longer, we had anticipated because this is a safety thing in the morning a maximum of four school buses at a time in that east loop that would be dropping kids off at a
time. And the reason that that's important is because when kids step off a bus, that's their bigger chance of like tripping on the curb. So we try to avoid vertical curbs in that instance. Um we can get four buses at a time in
that front loop where the flush curve is as well without interfering with that accessible drop off. So I did want to point that out. The other thing to consider >> if there's a chance that this could flip back and forth again, you'll see on that
graphic there's a passenger loading only five minute limit sign. So right now we have three of them proposed at the front of the school. We can do one of two things. We can either move those to the new to the east loop for the parents or we can eliminate them. and you may want
to consider eliminating them because if you decide that you need to switch this again, you probably don't want to have to cut down signposts in the new concrete or drill new sign posts in the new concrete. So, you may want to just consider eliminating those signs and
just, you know, uh using the >> using the drop offs the way they are. >> Yeah. I don't know that we're going to switch it though, Eric, because I I really I'm hesitant that that exit on the east side is even doable for buses.
>> That's just the way the signs. >> Do you need the signs or >> the bus? I think the idea, right, is that the buses wouldn't be going there anyway. So, it's kind of a moot point like the only people who are going to go are cars. Is that am I understanding that? Is that what we're >> If the bus doesn't show up, it's only
passenger cars, >> right? >> Yeah. >> Yes. Okay. Good point, Heather. Okay. Oh, you're right. >> Okay. So, it sounds like they can be eliminated. I think that's good because in the end, you know, should you have a meet or whatever, there's Yeah.
>> There's Why Why put conflicting signs out? >> Yep. >> Anything else, Eric? >> No. Um, so I just all I needed to know is, you know, if we're going to move forward with this, they'll just we'll just need to issue a PR for for these uh
these design changes. Uh, but I just we sort of wanted direction from the SBC before we went that route. >> Sounds like you have that direction. >> Yeah, it's great. >> That catch me. >> Thank you, Eric. >> Yeah. >> Thanks, Eric. We had to put it.
>> Yes. >> Okay. >> Slide. >> Yep. Bruce, >> any other questions? >> Oh, Bruce. Oh, Bruce. Yeah. >> Question. Who's still there? >> Bruce, you have your hand up? >> Yeah. Um, Eric, just some questions
about uh that upper uh northern northwest corn. Are you going to eliminate that completely or you're putting in a gate? >> Agree. >> We we would eliminate that completely. The the good thing, Bruce, is that this
that change can be made with no impact to the storm water system because of the way we have it graded. We don't need to add any other drainage structures or pipes to make that work, thankfully. >> Okay. Um the only other thing we're eliminating that exit, so snow plowing,
we're going to be kind of putting a putting a bottle in this uh parking area. And I know those ears at the northern end of that parking lot is to direct traffic, but once the my big trucks get in there, it'd be nice to push all that
snow northerly up onto that grassy area. >> Yep. >> And I don't know, based on the grades and >> things like that, can you can we eliminate those in any way and just >> And I know you're trying to direct traffic. that's what they're there for.
But it's the the lot is so complicated already. Um I'm trying to eliminate damage that's going to occur if you know what I mean. It's just when like you said, you get 20 inches of snow, you're not going to see any of it.
>> So just keep that in mind. >> Are those talking the north ones, right, Bruce? >> Yes. >> Those skinny ones. >> The storm water is flowing downwards. And I know me and Eric went back and forth on the whole parking lot design to try to eliminate
um a lot of this, but we need to direct the water into the BMPs and and and things like that. So um help on that, Eric, would be uh would be appreciated. And also keep in mind gates gates during
the winter time, plowing snow, things like that, they're going to get bent. So I'm just warning you all now. um when it comes to snow removal. So, um I know there's one right now. I would uh suggest not adding anymore. Just my
opinion. >> The only one we're looking at is the one between the student and the staff parking lot right now. >> Bruce, any other ideas on how to how to block that temporary if we don't go to the gate? >> I can you block it permanently? I guess
that's the question as well. >> Not that one. You can't. I don't think we'd want to move. >> I don't know which one >> I'm Which Which one are you talking about? >> Between the two parking lots. >> Between >> between the parking lots, Bruce.
>> Oh, okay. Right there on the uh outer loop going out onto >> That's the only gate right now. >> Well, no, there's two here. >> Go ahead. You got your cursor? >> Uh there's one over in the other side, too. >> Right there. Right there where this cursor is. Can you see that, Bruce? >> Yeah. Yeah. So, I don't think that one
will be a problem, Mark. Really? Because you're not pushing snow. You're just going to go through that driveway, >> right? >> Yep. Yep. >> So, that one's fine, but I'm just talking about some of the other um especially the other one, the other parking lot. I just try to eliminate as much gates as possible because they're,
like I said, they're they're eventually going to get bent. >> Is relocating the the the one that's far east possible? It's not being utilized. you're not really needing it or is that a problem >> to to relocate it? I mean, digging it up
and then making it secure again, chipping off the concrete, make sure you don't damage. You could try that, but to have it >> I mean, you just leave them and do another one. I mean, yeah, >> you leave the post. >> Trying to help out Bruce here. Can >> you leave?
>> We might need to We might need to think about We can do that, too. That might not too bad. We might need to think about re if you zoom in, we might need to relocate that walkway that goes from the parking lot to the um in order to add a gate there.
But we'll we'll have to take a look at it. U Bruce, a couple things on that staff lot. So there are once you're in that lot and you're going north, that's just striping at the at the north end of those rows. So there there are no
landscape islands there. It just goes straight. >> One one thing that we could do if you want actually a couple things where I'm showing the green >> in in that northwest corner instead of
creating an island or ex instead of creating like an L-shaped bump out there, we could just keep that a 90° bend and stripe it. And then the other thing that I'm thinking of, maybe that's a spot if you're going to be pushing all the snow up there, maybe we just do like
mass dot sloped granite edging or something like that, which would allow you to, you know, >> that's what >> I'd be fine with Cape Cod Burn throughout that whole parking lot. >> It's Cape Cod B. >> What's that? >> They get destroyed. >> Yeah, Cape Cod B will probably get
ripped off. >> But but we could we could think about like I'm sure you've all seen it. the the the sloped granite edging, which is basically like a 45 degree angle granite um piece that that Mass DOT uses. Uh we
could put it on that northern edge so that you know the plows, it would still hold the pavement in place, but the plows could push right up, you know, onto the grass there. We could look at that. >> Can the can the front tires of the of the truck go right up on that, Eric? Is that how that works?
>> Yeah, it it can. I mean, we >> we always use vert we use vertical curb at schools because it stops students from doing that too and cutting across the grass. So, that's something to keep in mind. But, um, but again, you know, I I just I'm open to that. I I mean, I
don't really think many kids would do that here. >> You're going to have a curve on the shoe anyway, right? So, even if you come off >> teenagers are teenagers, >> we're extremely well behaved. >> I do that though. I don't think much school building committee meetings. So
>> on that though, Eric, I think that's a good idea. >> Okay. Okay. Yeah. So we can do that. And Bruce, like I said, we can instead of curbing that corner, we can just make it a 90° and stripe it and then you don't have to worry about that thing sticking out either. So >> shove it all up there.
>> Perfect. Is right. >> Thank you, Eric. >> Yep. Of course. next. Okay. On to you, Frank. I >> You want to introduce this and then I can pro? >> Okay.
Um, yeah. So, we um added this to the agenda uh based on just some conversations that were taking place uh in response to some of the tours that were happening um prior to break. I will just say
overall the feedback from the tours from staff um from different personnel in the district uh has been overwhelmingly positive. People are excited about the building. Um uh they love what they're seeing um you know excited about starting to envision themselves in the
different spaces in the building. Um the uh just the the one topic that did come up a few different times from some of our female staff and then I've had some of the questions from uh female students was around uh the whole
building uh just being um individual gender neutral stalls um outside of the two gang bathrooms down by the cafeteria. Um, so basically the long and short of the concern is girls don't want to share bathrooms with the boys because
sometimes they leave messes. Uh, >> boys leave messes. >> The boys leave messes. Yes. Don't always pick up seats. Um, so um, so it it did come up. Uh, I felt
just based on hearing this from not just one but multiple people, I felt like we should at least approach this conversation here if there's any troubleshooting that we might have to do. Um Um, and I know we're very far along in the
project, so we're not having a conversation here around moving things uh where we'd be looking at, you know, making gang bathrooms or anything like that. Completely redesigning the project. That's not the conversation at all. And I think uh I've worked with Dory on this um a little
while back. She has some great ideas how to try to mitigate some of these conversations, but they're they're still taking place. Um and Dory, thank you for sending your email today. By the way, I am going to reach out to David Prudy as well. Um um cuz that was something I I had in my mind of reaching out to some other schools and try to see how they
troubleshoot these things in real time because we still have not entered this space. similar to the the traffic pattern conversation that we were just having. We don't know how these things are going to play out until you put some of these things into practice. So this year with the traffic
um the original plan was to use the other loop for buses. We're finding that works better for parents, you know. So um so I'm just wanted to bring this to committee. I am going to reach out to David Prrowy um and kind of get their take on on how those things are working as well.
>> It's a real thing. I will say that cuz >> if you go into a men's room into the stalls in a men's room, they are considerably different than the stalls in a lady's room. >> Not in a good way. >> Not in a good way. And so I I I understand the concern. I see it. It's real.
>> Is this a staff issue or a student issue cuz the staff have the wrong >> I think we need higher expectations of male bathroom. >> Um >> I'm burning, >> but it's a real Heather. I mean, it's not like >> there's more and more non-gendered bathrooms. Like, people have to figure
out how to like coexist and not be disgusting. >> Yeah. >> I don't know. >> It's just a real thing, though. If you were to walk into a men's room, any men's room, and walk into the stall, you would notice a difference between the one you walked into the woman's room. It's It's a real thing. >> That's all.
>> Right. But, but is it a staff or is it a student issue? >> It's all I think. Right. >> Well, the staff have their own bathrooms. >> They're saying they don't want to share either. there. I'll I'll say there was one comment from a female staff member about not wanting to follow a certain male
staff member. >> So, if it's help I thought it might be helpful. >> No one in this room. Nobody in this room. >> Okay. I thought it might be helpful to kind of like Eric did, step back a little bit and give you an overview where the bathrooms are, how it differs from your current condition, and then so
there's this slide and then multiple slides showing closeups of each condition so that you at least have all everybody because I think one of the hardest things is >> switch slide decks to do the the >> No, I I think you have a >> You should be good. >> No, I didn't add them in. >> I already did. If you you pulled the
latest presentation, >> you're the best guy. >> I don't know that I did, but we'll see. and Murphy is >> and I tried to do a quick count here because I also think you know it's what you find when you take people through that it's like wow this is so much bigger everything's different so it is also really important to recognize how
many more bathrooms there are than there are currently in the school >> and also um that we did make an investment in this individualized bathroom approach which was a higher quantity of bathrooms as a whole higher quantity of fixtures as a whole so
remember when we go back to that so just as a whole um I'm showing all about the all the fixtures areas in red um but we're separately signing um uh different rooms and separately locking different rooms so that there are significant
number of um individually staff keyed toilet rooms. So there'll be 10 in total that are somewhat sprinkled around so that every cluster of faculty have a way to get to an adult onlyly bathroom and we have made some adjustments even from these plans to allow those to be more
immediately accessible and less within the sort of gangs of groups of student toilet rooms. Um so just to make that a little bit easier for for faculty. Um the other thing is remember there are ADA requirements. So, so we also have spread throughout ADA um individual
restrooms and an ADA toilet room is you have ADA stalls and the gang toilet rooms, but you also have ADA individual rooms. So, it's tricky when we start thinking about well, if you change signage here, what are you doing about that? And um so we'll go through that, but remember, you know, our goal as
designers is to be as universal in our approach as possible. So, we're also trying to think about that. So um in the gendered stalls the big bank in right in front of the auditorium is where uh and in the locker rooms that's where you
have the the traditional gendered ganged um facilities. Um so total number of 10 male and 13 female in each of those spaces and then you have spread throughout the school a total as by my count of what ends up
being 23 individual student accessed toilet rooms throughout the school. 23 seven of which are ADA. So if you go to the next screen. Um so this is your the typical condition generally speaking
of these individual clusters where what we try to do is provide >> a locked faculty >> um facility. That's the yellow one in this quad in this little grouping. And then there's a series of four to five um
uh three to four um individual student toilet rooms. and then one that is a student and it's essentially a universal toilet room that is ADA compliant. So I frankly would guess that that actually would also be used by visitors to the school as well because they're not going
to go looking around for an adult to help them. So this is the the a um awing group near um it and central office. It's kind of south of central office um near the art corridor. So you can
imagine parents coming in for prek. They would probably also go in there. So, >> are the student ones only? Is that why you're saying that the adults would only go to that one? >> Is that Is there signage on the doorstep? >> There's nothing. There's no signage. These are just This is a hallway that you can enter from either direction. In
that hallway or near it, very near it is also where the bottle filler and um fountain is. So, it generally is >> the cluster that we're going to have that door for that the field right there. That's This is the one that's going to be accessible. Uh the the the
red one is the talking about the accessible but yeah custodial we allow that that would also certainly you'd have adults coming in to use that. So you may have multiple adults multiple kids families you know
etc. So you know they're all generally designed to allow people to have choice to have their individual restroom to go into. we typically put the um the changing table in that ADA red one because that's a larger room. >> Um so you have this kind of choice
situation happening and there's also two ways in and out of this hallway so it becomes a utilitarian hallway. They're extra wide hallways as well. I think they're roughly six feet wide generally um 5 to six feet um so they're a little bit more comfortable as well. on the whole area is tiled separately. And then
you also have vape detectors in all the bathrooms. Um um and that's kind of tied into the BMS system as well. >> Are they in the staff bathrooms as well? >> They are currently, but that whether you choose to operate them, that's because remember we didn't >> also illegal for adults to smoke on
school property. >> Yep. >> Same law for everybody. >> Universal. That's the thing. >> Um so that's >> they'll be operating on weekends when we have those open for the fields. So um in the next slide so that was just
to give you the overview because this is the condition that's happening. So you have the same thing happening. This reflects the D-ring first and second floor essentially very similar parallel idea. Same basic idea. The doors have slightly changed for the the faculty room and the the keying. But you have
this approach in the academic wings where it's a cross between two sides of the academic corridor. So it also becomes kind of a a pass through. So we expect this to be a fairly routinely moves through space. Um and you have uh
the um custodial area typically right near here as well. So for a mop sink and stuff like that. So you have uh one at each academic wing first and second floor. So D& and I think these are the ones that are probably the ones you're most a little bit more worried about,
but I'm not sure what the solution would be to your question. >> Um and then you go to the next slide. That's the E-wing. So you have again same condition, relatively open mirror area, individual bathrooms, one of which is dedicated to faculty that actually
kind of opens outward. Um an ADA unit. Um and yeah, there's a universal there's a there broad range of of restrooms now, styles, designs. Um this idea again we implemented at David Pratty High School because they like this school. I mean,
remember going back to the beginning, we noticed a very strong concern here and the the current pattern of paying staff to sit in front of bathrooms on on their hours to monitor behavior.
>> And a lot of that has to do with group bathrooms with closed doors and students going into them and then not being able to control. So, it's also important to know that there's a camera located in this in the sort of at the end point here that allows you to have surveillance of the doors. So, if a
something happens in a bathroom, you would be able to know who was the person who was last in that room. So, it's a reality that you have a very different type of school than you even if it's a >> oh not inside the bathrooms but in the
general area. Uh you and you have cameras along the hallways off as well. So, Those are all kind of features of this that I think are important. Um, and again, going back to the the beginning, it's really I mean, as designers, just as a whole, you know, >> go all the way back.
>> No, I think we're good here. We're going to stop here. This gives people the general um, but as a whole, just in every school, we try really, really hard to be as inclusive as we can be. And there are going to be things in the school that you're going to see and not even know that we thought about. there's going to be, you know, tactile um
signatures at the bottom of the stairs for students who have vision impairment because we want them to feel included. So, we have chosen a pattern on the floors that it's hopeful hopefully students with autism are not going to be. So, this is all just kind of part of
the effort on our part to be as inclusive as possible. And as you recall, part of the bathroom design was about inclusivity and not having students who are in that awkward phase of their adolescence and are uncomfortable with a gendered design
feel like they have to make that choice. So providing them not the stigmatized experience of having to go to the A-wing to the bathroom that's been dedicated to them and making it instead universal that everybody can choose wherever they are. So that was the thinking that you
guys went through and um I mean >> it's still good thinking. I think the the um the concern was and correct wrong Frank currently and we don't have as many obviously currently genderneutral bathrooms that will be as we have here. >> Mhm.
>> But none of our female students use the gender neutral bathrooms >> and the one that we have it's predominantly used by our male students. So we just like we didn't want to inadvertently cause our female students now to be
having to go to the >> So the concern is when when they're all gender neutral and they're all individual. >> Yeah. Are they going to stop using them? >> Are they go to the gang bathroom? >> Yeah. >> That all the female students are heading down. >> The alternative is just some signage
issue, right? Like there's no >> the alternative is designating >> which you could address after the fact if there's an issue. >> You could Yeah. >> Like could we just have the signs made and just not put them up and then if it when we're actually in practice if it's an issue then we can put the signs on.
>> Could I propose bathroom etiquette signs that I found online? >> Well, now that we have cameras actually catch them. >> Seriously, just like teaching kids how to clean up. I just want to understand because our goal is to understand because I think the the original conversation Frank brought up was can we
make you know a D-wing second floor female E-wing male which means that if you don't identify with either you're out of lucking right >> so that's one option the other was which which seemed problematic the other was
to I guess I assume the option might be to do female female female female neutral you know in this cluster >> cluster. >> Um, >> say that again. I'm sorry. >> So, so I I I'm trying to find out what our goals would be. So, in a cluster,
are you are you are you reverting to gendering the individual rooms in this location? >> Some might be male or female or neutral >> or neutral or everybody, anybody. Um,
or do you wait, see what happens, >> implement a set of guidelines, study the situation, talk to the students about why you're doing that, >> and make a decision after 3 months of change. >> That's kind of my thought. And then we got to get the signs made just so they
look the same cuz it will drive me crazy. >> Yeah, that's easy enough to do. >> Amazon sign up or something. We're not going to be we're not going to disappear the go. Believe me, we're here for a while. >> So that's another option is to just, you know, do a wait and see approach and see
how it goes. >> Those first three months. >> Well, the so the accessible have to leave as not specific. >> That's the point that I didn't realize. >> The staff one would have to be non-specific, which is part of your problem anyway because of half your problem. >> Only one staff per pod, which is part of
the problem. >> Right. >> Right. So he can't solve the problem unless you do e-wing D-wing. >> I think I think that becomes >> that becomes me knowing exactly who you are and where you're going and me going the other direction if you're the person I'm avoiding. But I mean, you know, I
think people will work out some of those issues. I don't know what those issues are. >> Walking through. Yeah, >> but to this I think question about I what Frank had initially >> talked about in this room is being avoided >> as uh if you go back um to the overview
>> the idea of gendering the whole cluster >> particularly bothers me because it it really just shuts the door >> and it also means that if you're at the far end of Dwing you got a long way to go. >> I wouldn't propose that shuffle >> and I think that's really concerning >> especially if there's a lot of time
between classes. I think the only option would be one, one, one, one, and one because you have five. So you have one male, one female, one non specific, one stu, one um staff, and then the accessible one. >> Yeah. I mean, I'd have to flip through
flip through them again. We just because there's they're not all identical. So that >> some have four, some have five. >> So you could, you know, the ones you could make sure that there's a male, a female, and then the others are universal. might be a way to do it so that you're addressing that >> and keep going to
>> male female universal >> and then if you have two then that's >> but then the staff would still be universal. >> They're still always so that's why I just want to be sure that we always have four >> staff's going to be up. >> Yeah, you could do that here. You could do that there. >> Do the doors close automatically, Dory?
Are they on springs? >> Uh no, generally no. >> Good. That's fine. And then you said the staff one is a key lock. So, it's always going to be closed, I imagine, and locked. So, >> there's a it's a double. >> They all have >> vacancy, non. And then when you go in, there's that
>> vacancy indicator, >> which is >> the lock. >> Yeah, you need that. >> You lock the door. That's exactly what it was. >> If if you were to do that, if you were to like split up a pod into, you know, the constituents, how do you enforce that?
Because if you're standing there and you have to go to the bathroom and the only one that's open is If you're a boy and the unisex is full and the boy is full, >> like that boy is not going to go into the girl's room because it's a single room. >> It definitely >> same way you force it now though.
>> It definitely creates more time challenges in general like the identifying because then it does cut down then you're waiting unless you're you're one of those people who when I go to the iron horse I don't I'm not going to wait for the >> right. So there are we all have >> we've all been there.
>> But at the which one would you prefer? Right. Let me ask you that question. >> Typically neither. >> Right. Neither. Right. Good answer. >> Yeah. >> What do you want to do? >> What do I want?
>> We could always take the study approach and then >> I don't know if we have to necessarily decide today. I just wanted to kind of get some insights. The idea of maybe doing one in each wing like where you kind of go around the pod, that's not a bad idea. I don't know if we have to necessarily decide today though. Would
>> you do a staff specific in D and a staff specific in E? So the opposite to because that's the only way you're going to accomplish what you're trying to accomplish >> a gendered staff, >> right? For for the staff. >> So to take the approach where things would be universal, right? If we're
using Dory's term of doing things universally and also being inclusive, I would say the staff would probably have to say mutual and maybe within each pod you go male, female, non or for the student,
but something like that on on those. >> At Birland, there are non-gendered staff bathrooms that both people both everybody uses. >> Yeah. I mean, if it's >> But are there uh are there gender specific staff also >> and like people have access in each wing
to each one? I think the staff would probably have to stay like we have six bathrooms where we can go, >> right? >> That's what I'm saying. >> And again, if you go back to the beginning >> and not for nothing, this the kids outnumber the staffs 8 to one. So, we'd probably have to >> how we do things for the kids, right?
And there are 10 total staff keyed bathrooms in the school which is quite a lot. >> They have lots of choices. So it >> Yeah. >> You don't want to follow Gordon in the bathroom and just use the other one. >> Exactly.
>> He won't be there. >> I may just come use the bathroom. >> They're going to be nice. >> They're going to be nice though. Yeah. >> Check them out. >> That was hypothetical. Gordon Smith, honorary >> throne. >> All right. SO,
>> so I hope it helps that the idea is like a take a wait and see, but also there are options, you know, and these are >> I I I think I'd like to talk to David Prrowy before get their feedback because they're living this right now. Um, I like Brian's idea of potentially
ordering a sign where we do that where there'd be a male, female, gender neutral, staff neutral within each pod because I some have four, some have five. If there's a fifth one in that pod, that just becomes an additional gender neutral, right? So, we're talking so
one's one male, one female, and then gender neutrals for everything else. >> And if one of it blows up, it's, you know, less than an hour to fix it. >> Yeah. Then then you have signs for that. But that that ensures >> emergency. >> Let's gender the bathrooms right now. >> But that
>> that ensures that you have access in each wing to your point Dory where somebody who might be unsure how they might identify has access in all the all the wings to go. But then at the same time if I am a male I have access in each wing. If I am a female I have
access in each pod in each wing. Um, >> why don't you have your conversation? Why don't we bring it back uh another time >> because I think if we're going to go a route, we should go a route. >> And that might be the route, but have your conversation. >> Well, and what I'm hearing also is just
if you have that and that still still feel that way, then then all you'd be asking for is I believe it would be specializing six signs really because we've got the A-wing uh no sorry 10 because you the four wings plus do
the same in a wing. >> Yep. >> Right. >> Yep. >> I guess you could do the same in a I was going to leave a is all >> but you got off the student that could be a high traffic area but if you wanted to do a that way >> you have chorus and band back there. Oh, you're really using the >> Yeah, you still have a lot of students
back there. >> Yeah. Okay. >> It's a goal. It's a goal. So, >> yeah. So, I'll along the way that >> consistency all the way. >> Yeah. Yeah. So, >> okay. I I'm gonna also >> never want to make a moment a decision in the moment. >> I just want like
>> I'm the same way side but >> I want to also look at that in relation to the plumbing code. I think that's >> trying to identify everything. I think we would create problems but I think if it limits to that it >> from a code perspective I think that would work out. But
>> do you feel that this >> bring it up? Do you feel like this falls within the vision of the design team? Okay. >> Just be honest with me. >> Yeah. Um, >> no it doesn't. It's completely different. >> I mean what I >> call it what it is. >> I think I think there is the reality
that every every every change creates consequence. So it does become like that possibility that you know is there are you creating queuing like a weird thing about plumbing code is it's designed around time. >> Yeah. >> And how long it takes people to move and we provided more because we're provided
more I feel viable. We want to be sure that this works, but we just don't want to be sure that we make this harder for any subset of students or or faculty than it has to be. >> And the flip side of I couldn't get to class on time because I was waiting for
the female bathroom. >> Right. >> Yeah. I was saying to Fringle so that when the school opens I hope to have an opportunity to um address the students about the design. >> Yes, >> we're going to be holding
>> class assemblies for all four grades because we know >> inclusive >> all routines and traffic patterns and schedules are going to be entirely different. How to navigate lunchtime, how to navigate passing time, how to navigate the bathrooms, how to navigate hall passes.
first days of >> we're to find people like so we typically don't hold meetings to that level. We'll talk about like the code of conduct. Here's what happens when you're targeting school, stuff like that. >> Um but there's going to have to be specific meetings just to how to navigate
>> access the spaces that we have because everything's going to be different and there's going to be stuff that like I'm not even going to be sure exactly how we're going to do it until we're actually in it this summer and we can start walking the building and um make some of those decisions. It's passing time between classes. >> Yeah. Yeah.
>> Four minutes. You've got to be able to get through the building in four minutes. >> Bathroom. >> Time is a big issue. >> Use the bathroom. >> That was another concern about the bathroom. Just being sure people aren't >> All right. Where am I now?
>> Just a reminder, the Zoom has to be available at 5. So there's 19 minutes left. >> Okay. >> Who's up next? >> Moving right along. Fontine. >> Moving right along. >> Lo to help. >> And then conservation commission. It's Wednesday. >> They don't even come in for a meeting. >> Sorry. >> And do you have to move Jamie to the
place? >> Like the we have to be logged out. >> Okay. >> We got to move fast. >> Are we good? FBI, what do you think? >> So just in general, you can kind of skip for this because no one can really read that. Yeah. So just in general, there we are. And right now, right, we're in the
pool now. The pool walls are going up in the pool. Um, we're running through the building like, you know, crazy. We got finishes going up in all areas of the building, especially the academic wing. There's ceilings going up in the in the E-wing, tile on the walls. The rooms are ready. There's the mockup room. The
flooring is installed in the mockup room. We're protecting it as we go. You can see the lights are going up. You can see, you know, the grid is ready to go. We're working on getting permanent power to the building, which we're very close. And then by mid mid uh March, we should have permanent power. These guys are in the kitchen doing the building the
freezer coolers right now that you see right there. The kitchen hood is coming in this Friday. We'll start installing that. We'll be ready to start epoxy floors in the next couple weeks. Um, as this, you know, starts going up, you'll see things all going together. As you saw in the last couple weeks, Frank, as you guys were walking through here, MEP roughing is is happening. This is a
locker room here. So, we got the walls getting painted. The MEP rough is going in. That's kind of the last section of the building to actually tie in. Um, as far as MEP, we're working on B North, which is over by the nurses area. And we're actually going to, you know, go to be uh south very shortly to start those MAPs also in that area there.
>> What's MEAP? >> Uh the mechanical trades, right? So it's refrigeration, the duck work, the electrical, the fire, it's fire suppression you see is the black lines, those are already installed. The red lines, the wires hanging there. Those are tieins to the actual units above the B- roof there. So that's getting tied in also. So we're ready for turn on. So
frames are going in. Interior glass is going in. Guys are working, you know, guys and girls are working everywhere. You saw >> How we doing for labor? >> Excuse me. >> How we doing for labor? Uh we're running about uh about 170 some give or take a little bit. Never enough. Running about 80 or
so on Saturdays, give or take a little bit. Um you know the Mason has kind of slowed down because now we to the pool. So the the building's done. So that's a big chunk gone. Still bringing a lot of carpenters. Electricians are really pushing her hard. You know, culinary arts is right here. We're kind of putting that together. You can see this
finishes, you know, kind of mark casework. That's a polished concrete floor that'll be kind of done last. So really kind of pushing every the finish trades. Doors will be coming another month. Uh end of the end of the month will be coming for overhead basketball equipment and stuff for the gym will be showing up. That that that's shipping
end of the month. We got that going there. So all that there is just kind of moving forward in a um lightning speed. So some of the case works, teacher planning room, stuff like that all going together, walls getting painted. You just see lights going in. We're still receiving lights on a daily basis. So as
they go in, we're separating and trying to put them in the best best we can is where they're going. So all that's a good moving part. You can see the finishes. That's that's one of the bathroom areas right there. Right. So that's the floor between the bathrooms. The bathrooms, you know, you can't see they're all done. Tiles are in in in there.
>> Those grouted yet? >> Those are grouted. Done. Polished there. Yep. So that you have >> You can walk on them. >> We can walk on them. We we've covered covered them right now. >> Um so that's the tile part. The floor as far as the lenolium, you know, the four bubble going down the floor. be done last on the corridors. We kind of tie in
all the rooms first and then bring it down to kind of clean it up. >> First flooring you put down. >> There's flooring there. There's flooring going on an E. It's in a few places for a tile floor. Yep. And there's a typical bathroom. Yep. Going through. >> Um we're kind of waiting for some of the lights. That's the pool, right? So, we
started in the pool. Masonary walls are going up in the pool area and then like I said, we're actually working uh we've tried twice to deliver the material for the roof. um had to postpone it twice because of the snow, but hopefully it'll be here shortly. You know, we're melting the snow as we >> That's the locker rooms, Mark.
>> That is the pool locker room area. Looking towards that. Yeah, looking towards the stadium. You >> have a picture of the pool in here? >> We do not have a picture. >> Dying to see that. >> Yeah, it's it's it's getting there. You know, we're starting the parapits on the top. If you drive by, you can see the parapit on the top. That's going now. Again, we've tried to deliver the
insulation twice now and just both times had to cancel it. So hopefully it'll be, you know, next couple weeks we'll get it on the roof and start putting the roof on. Um, but we can start the block inside and the stuff like that. So we're working, you know, everything we can do we're doing. Um, so and you can see we talked about earlier. I think the next
is probably the uh well the press box is what are those? >> Missed it. >> I don't know what happened. >> So yeah, so press box got dropped and we're working on that there too. Ramp's going up and that's pretty much done. >> And the ramp only comes down the back side. Huh. I thought it was going to wrap around in the front. >> No. Right. Well, the ramp to the state to the the bleachers stay stay the same,
but that one just goes to the press box. Just go back back to one. Yep. Mhm. >> Yep. And we'll have that powered shortly because that's part of the power we already have for the stadium. So, that we'll have that probably the next couple weeks. >> All right. About good back up.
>> Oh, yeah. Sure. So or you can go into the specifics with the proposals, but um we did receive or we will be receiving JWA's amendment number six. So so far we have uh Scansa has reviewed every one of the proposals that you see on the screen
here as have Gordon and Steve um and we're hoping today uh to get approval for this amendment number six to increase JWA's contract by $96,250. Um I can read through summary level Dory or if you want to hit on the specifics
but uh good harbor tech uh tech mark these were the security camera changes that were needed. Um LJ the lighting plot I don't know if you want to get into that with auditorium >> the lighting plot's an interesting one just because I think it's a real value added thing that I was mentioning to you
that the music teachers don't know anything about lighting. They're going to inherit this amazing auditorium with this amazing lighting system. So we asked if we could hire a lighting designer to come in, figure out what the school, set that plot up. So basically create the functionality for your
required uses, but do it with the teachers and try and give them some understanding of how the system will work and kind of work with them to give a little bit of training to them so that the system's up and running. And from there in the future, if you have a really complicated musical, you might have to bring somebody in locally, but
hopefully you have everything set up for you. So I think that's great. Great addition. Thank you. Um and she's ready to go as soon as uh Fontaine tells us that uh she can start understanding what's in there. So holding off a little bit um geotech
services. >> Just keep going. Yeah, that's just addition on top of their uh their base what we thought. So this is um again I should have started by setting the stage. So this will be an amendment to JWA's uh contract. However, this doesn't really we already have an aotment for
reimburseable expenses under the design uh contract for these kind of things. So, really you aren't taking this from anywhere. This is already aotted for in the budget. So, it's really just approving it uh form formalizing it. >> Yeah, formalizing it. Um yeah, so we have uh Stfura. Uh this is something
that I think the whole project team uh thought was necessary and that we will all benefit from. Um, Stfur has been our consultant for the FFN. Uh, they've been great. They've been fantastic. Specifically, Abby has been super helpful. Um, and so what their base
services, their scope doesn't include, um, delivery coordination for FFN. And so, in talking with Fontaine and talking about what, you know, everything's going to look like at that at that uh, timing at that time, see the benefit of having Stfura here on site every single day
that deliveries are here. Um we try to organize through all the information we put out uh in the uh documents to make our lives as simple as possible. Make sure that you know deliveries are coming in as we expect them. Uh that they're following Fontaine's safety uh
procedures and what have you. All the time we run into several issues. I don't want to make it seem like it's all doom and gloom, but um no matter how hard we try, we there are, you know, uh things that show up that are the wrong things, things that go the wrong, all that. So, we see Abby and Stfura's role
being hugely helpful in terms of uh we'll be coordinating with Fontaine and them soon, assuming that this is good to go to make sure that they understand the timing of this, what the building is going to look like. We're obviously going to need to work with your team to, you know, things change on the fly if we got to adjust as needed. Um, sounds like
that's uh Stifer is on board with that. So, we'll meet with them, make sure that's the case. But again, this is really having their onsite uh representation every single day. um whoever that rep is will be uh you know uh confirming signing off on all the the slips and then also the invoicing that's
coming into the town which scans will look over um and we'll also be a part of this FFN kind of delivery the whole the whole situation but um I think that we need their expertise in this so >> what does that represent for a duration >> approximate top >> my head I think it was like
>> like >> 6 weeks 8 weeks >> six weeks really window small but you know know the order they it's going to come in. I think it's a great idea that they know, okay, I got 52 >> for money. I'm just curious >> money for to kind of coordinate and then like like Ben says, we'll coordinate
with whether they need something or access or staging areas. That's the part we'll coordinate, but they know what they get, right? And and the deliveries like to Ben's point, your over the road truckers never come in at the right time. So, we'll coordinate that with them, but then we know what's coming in and they know how to look. Okay, we're
getting 35 of these. I want we're supposed to get 38 or whatever it is. you'll know, the town will know that that is taken care of. It's it's short money for what it's worth in the real world. >> What's the last one? The uh >> So, this is SMMA, Massive Energy Verification Coordination. So, this is
what I alluded to earlier about the um the verification component of your guys incentive. Um so, SMA's team will work uh to put that information together. Basically, it is verification. I think it's like 2 month, 6 month, 8 month. They have to basically uh take the data
from the uh building this meeting your >> is that it in its entirety? I thought the number you mentioned earlier was significantly higher. Maybe I misheard you. >> No, that's a number for the verification services. >> So, this is just for the engineer for SMMA to do the um design work. Sorry,
the engineering services as part of this verification closeout. The total uh value of the mass save incentive is what you're looking for. >> Is that what you're asking? >> No, I I I thought when you had mentioned earlier about SMMA and agreed it makes sense. I thought it was a much higher number. So maybe I just misunderstood
you. >> You mean to pay for the engineering or what we're getting back >> to? I mean pay 26 grand to get back a million dollars. >> Yeah. >> Okay. >> You know and and you have to to my knowledge that the owner can and it could be something from the district but you have to assemble this verification
team essentially through the mass. So >> it does need to be that design or that designated engineer >> pots of money, right? And the 1.3, you know, is the design side which they've signed off on and that's what we got. It's the like there's the verification is tied to um how well it
does in functionality as a kind of a post. >> It's like testing out your leadert. >> Yeah. And willing to give you the money, but they're not willing to spend any time. >> I just want to get to that cutter in the ar. Not not as big a number in the end what you get back, but it's still worth it in the whole
>> You had one other more thing I wanted to get to before cameras. That's the intercoms. >> No, >> I'm sorry. >> The good harbor tech mark1 uh that goes back >> this is previous this is uh way back when when we had a a design plan and then we went through Yeah.
>> Um based on the feedback of your security consultant that wanted to change things so we had to re-engineer so they got a little bit of time. I'm going to interrupt just because Greg thankfully reminded me we got seven minutes. So, is there a motion to >> move to approve the JWA amendment number
six in the amount of $96, $150 >> discussion? Seeing none, >> do we do we uh have people online still? We got Bruce >> is there. >> Okay, good. >> Kim is there. >> Beautiful. Okay, >> Mr. Crucial. >> Yes. >> Yes. Miss Blair is gone. Miss Paige.
>> Yes. >> Okay. Miss Brown. >> Yes. >> Okay. Hey, Miss Hill I think is gone. Mr. Fenny, >> affirmative. >> All right, Lavar is gone. Mr. Thompson. >> Yes. >> Hey, Miss Collins. >> Yes.
>> And Mr. Grimby. >> Yes. >> Beautiful. Excellent. Thank you for the reminder. >> No, I just we have one more thing I want. >> Okay. Was there something uh from our meeting with DPW that you guys says was time sensitive that we needed to bring up? >> I think that what you're referring to was the EV charger uh discussion that I
brought up. What I'd like to do is maybe table that and bring that up outside of this meeting and then maybe revisit it at our next SBC's not online right now and I think between what we talked about with Bruce I don't know that we'll get any progress on top of that. So >> okay I just didn't know if we t times and if it was I appreciate that but I
think we're next >> what month we want a little bit of feedback there but I think we can work that out another house here. >> Gotcha. >> Do we want to move this open house? >> What's the uh the cutter you want in the art display? Yeah. So, there are a couple Oh, sorry, guys. If uh unmuted
ahead >> five minutes. All right. >> Being not recorded. I'm not the official, but >> we'll finish up. This is it. >> Well, we will get it done. >> Can we get three minutes? Are you good with three minutes? >> Okay. >> Yeah, but the gear has to go too. So, >> Okay.
>> So, um we have recently completed another small set of POS for some additional equipment that was not viable originally. Now, we've got that sorted out. We added in the curigs, a few other things, you know. So, we're all locked there. Um, but then of course the minute
we locked, there were two other additional requests that came up. One was uh that the art faculty, I think this has to do with town budgeting and school budgets and things. Um, art faculty were asking for temporary displays for artwork that would come out when they do their annual show and be in
the lobby area. So, they would be collapsible, fold up. We have a lot of uh wall-mounted display, but this was going to be deployable in a larger area. So, they were looking to add that into the equipment cost. And then the graphics lab, we were salvaging the
hydraulic paper cutter that's about 50 years old and weighs about as much as a tank. And um and we we have that kind of schedule, but given we did say that was a salvage to sort of save a new one is
um is just $1,200. So there was a >> God here that maybe we should move >> right. >> So that we wanted to bring it up to the committee because we kind of at one point right we're trying to be uh financially responsible there and I'm not saying that we aren't now but there
were multiple requests that I think that level >> more though it's 15,000 for the artist. >> Yes. But I I think they're both worthy causes. >> Absolutely. >> Mel's actually under the impression right now we're not getting it. This would be your email. >> This would be a great >> We should get it in this cuz E leave that's a lot of money for Leaf even.
>> It it is, but it's definitely worthy. Put it in the budget. Our our uh art show. I 1,000% support it. Find ways that we can display the work we're kids. It's a phenomenal art show and we want to be able to >> uh add to that um going into the new school. We want to make a bigger.
>> Do we need to approve this right now or can we >> We don't even I don't even think we need a vote. It's But generally, you know, we're at the point where we're kind of trying to you know, and this may keep happening. So just at this point we feel like you should be aware of it. >> Yeah. This isn't >> this isn't a nice to have. This is a
really good thing for the art program. >> Go ahead with then Tori is >> do it. >> Yeah. >> Okay. >> I just had one thing that I wanted put on everybody's radar and it would take me 20 seconds. Um we've been uh a lot of alumni have asked for an open house to
walk this building. I don't know how we coordinate you know any kind of look at the other buildings. It would be on a Saturday, but um over the fence. Okay, that's fine. Um but we're thinking uh Saturday, April 11th
to have an open house here like a 3 to 5 and then we can advertise that. And if the building committee, as many as the members of the building committee could be here, that'd be great. so that we can answer questions and just welcome people and you know
both let them get uh their final looks at this building before the annex gets torn off um and they could look at the at least from the cafeteria and through the fence they could look at the new building that's all I wanted to say to second move
>> okay discussion hands yeah I think all in favor I >> online yes Hi. Okay. All right.