WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=IUBHf0gJ5b4

NOTE
MEETING SECTIONS:

Part 1 (Video ID: IUBHf0gJ5b4):
- 00:00:00: Meeting Opening, Roll Call, and Minutes Approval
- 00:01:23: Contractor Update: Press Box PA System Discussion
- 00:03:48: Annex Demolition Preparation, Schedule, and Safety
- 00:08:24: Salvaging Bricks and Lockers: Feasibility and Costs
- 00:12:52: Demolition Information Dissemination To Staff And Families
- 00:13:10: Motion and Approval for Spring Move RFP Selection
- 00:21:15: Summer Move RFP, Logistics, and Staff Preparation
- 00:27:29: ELHS Teacher Concerns Regarding Moving and Equipment
- 00:32:04: Auction Update, Dates, and Pick-Up Coordination
- 00:36:40: Open House Planning: Date, Time, and Advertising
- 00:40:30: Next SBC Meeting Date and Location Discussion
- 00:46:53: Communicating Summer Move Information and Meeting Adjournment


Part: 1

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But welcome everybody. This is the March 19th AHS school building committee meeting and uh it's 303. Uh and I will take a motion if everybody's had a chance to look at

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their places to approve the minutes from the February 25th meeting. I'll move to approve the February 25th, 2026 meeting minutes as presented. >> Second. >> Nice. Thank you. So, we've had a motion

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and a second. Any further discussion? Okay, seeing none, we'll do a quick roll call vote. Yes. Miss Blair, >> yes. >> Mr. Paige, >> yes. >> Brown, >> yes. >> Miss Hill,

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>> yes. Miss Margin Boucher, are you? Yep. Okay. Mr. Fenny's not here. M. Mr. Thompson. >> Yes. >> Mr. Christensen. >> I will also abstain. >> And Mr. Quimby. >> Uh, yes.

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>> Right. And do we miss anybody else online? >> There's nobody else. >> Okay. The yeses have it. Minutes pass. Okay. Uh moving along, we'll go to contractor update and um got two items

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there. Press box PA system and um the move I think in the annex demo. Annex being the area where we are currently meeting, not for much longer. Um so if we want to do a quick update, I know we were just going to start talk about the move

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meeting, but we'll give a quick update. The press box is up and installed. the system about, you know, the PA system was kind of brought up. There's no replacement right now. I think Kevin is aware that he's have to do some type of uh, you know, interm stuff for in-house that he has now for the spring games.

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We're working with, you know, JWA to try to figure out and I guess with Kevin also, right, is what he wants or what they want to get the right system and have that ready for fall. So that'll be the goal. >> To put a new system in, >> new system, >> not salvage the old system. >> What was there before wasn't really

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usable. Again, you have, you know, the fog home speakers, we'll call them, on top of your musco poles were just a little string that went to a wire to the old wooden box, right? And how they >> were held up by a little string. >> They were pretty much there was a wire too that held them up. Um, and then was on built into or on face of the uh press

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box, the wood box was, you know, larger speakers that we could took down and gave to Kevin, but I think they were just tied into your P PA system that was part of that. It wasn't really kind of the new system. It's not going to be working with the new press box and it's not going to be all work, you know, bolting something onto the new press box that we have. So, we have to work

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together to try to get some type of system what you guys are looking for to have that ready for fall. I mean, that'll be the goal. Kevin has something in place and we'll talk with him. I thought he had something he can play the national anthem and maybe do some announcements during the games for the spring. Have something ready for the fall. We'll have some >> more of like a mobile system. >> Yeah. >> Yeah. Some type of mobile system.

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>> All right. >> In that design, are we going to take in consideration neighbors and where they point and such? >> No. I didn't ask him. >> Right. I think that stuff >> surround. Yeah. I mean, >> okay.

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>> Surround both features cuz at that point, >> of course, you know, it'll it'll be designed so you go through the field and Yes. Absolutely. Right. >> Yep. >> Okay. >> And that that works in terms of working with Kevin for design and so forth. >> Yeah. Yeah. I talked to Kevin. He said,

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you know, rather than him giving us something that he wanted, he'd rather meet with a designer and talk talk through the options. So, we're going to bring Kavanagh back for this. >> All right. Great. >> I think that's the best approach to where we're at. >> Thank you. Um, and then, uh, just to kind of update

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everyone on, I know we're going into the full move discussion, but this area basically from the graphics classroom all the way through student support services and, um, the LCAT office and studio um, is online to be demolished

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earlier than the rest of the building uh, somewhere late April, early May. And so wanted to just talk a little bit what does that look like once exit. >> So once you exit, we'll be looking at separating the annex, we'll call it the corridor that connects, you know, the main building to the annex building. So

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what we'll do, and I've walked with Will the, you know, building commissioner, we've kind of gone through with DPW. We've kind of come up with, you know, we're going to leave the double doors as you come down from like the art rooms down. Leave those double doors. Um, and what we're going to do is we run some temporary fence out to the field. So if you have to egress from that side of the

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building, you'll still be able to come into that little walkway and walk this way out. Yeah. And then walk out towards the field on the side. So you'll still be able to do that. Then what we would do is afterwards, you know, we'll put up a parting wall. We'll you'll do the abatement kind of like try to do it even towards that um April week when no one's

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here. And then we'll talk about the disconnection of power, the disconnection of the gas and the sewer and the water. And then we'll work in the demo after that. We will actually come in on an off hours and disconnect that other side of that um walkway and then we will move the building away. So no one will be infected with that. So

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>> So you're sealing off this >> sealing off the annex leaving that corridor up to the double door area right in that area and then so that'll be part of the high school. Okay. Right. And then we'll just kind of go from there and we'll just leave that as eress out >> as much abatement and so >> do all the abatement >> no one's here

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>> when no one's here and off time we'll have we'll have a partying wall. We'll do that, you know, try to do as much if not all during the week depending what about the um the boiler and mechanical room because that's somewhere where some of the um fittings are. We'll take care of that when no one's here that week and then we'll look at talking with you before we actually start the demo what

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that'll look like. We actually try to do a disconnection when no one's here and then once that's disconnected, it'll be pulled away. It'll be no problems. Will >> there be demo during the school is going on? We will have that conversation cuz that you know I could more than likely Greg if I can get it to a point where we're coming up to a weekend I would

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demo on the weekend to separate and knock down and then it'll be hauling out at that point for when the kids are here. >> So as of now there will not be demo when the kids are here unless it's something changes >> unless something changes and once we get to that point we'll have this conversation again and I'll send something out so you guys know. But yes,

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right now the goal will be to separate, push away, knock down on the weekend and then then haul out during >> and the same with the abatement process. >> The abatement process we'll look at putting that party and doing that the week of the vacation as much as we can if not all of it. >> I've been asked that question quite a bit. >> Yep. >> At what point can I confirm that and

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share that with the community and staff members that there won't be demo during the school day? >> Let me get back to I I I I'll send you some if that's you want if that if that's easier, you know, so you don't have to try to explain. I'm not trying to lock you in on it. >> No, that's okay. >> Um that is a question that I've been asked a lot.

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>> And I've walked through with the demo guide. We've gone over this multiple times. We've used them in many jobs, you know, so we'll kind of get that. I'll get an actual, you know, step by step if that makes it easier for you guys. We'll keep it for, you know, I don't want anybody get nervous. >> There potential for de demolition to happen while the students are in. I

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mean, is that a safe practice? And does it happen? >> Well, this is so far away, Greg, that we can we can push towards the field. is not not an issue. It's not like it's a two twotory. It's not a tower. It's not going to be breaking towards the backwards. We always we push to the field. >> I think that's probably the concerns you're getting that if demolition has happened during when students are here.

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>> Yeah. The questions are uh you know obviously noise uh impact on the integrity of the building. Um >> yeah, and we could take from >> is that you just have that connecting hallway. So once you separate that hallway from here, it's almost like two

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separate buildings. is concerned about um you know just >> the process of debris. >> It's use an excavator mark but you don't use explosives >> shaking like that. >> We we tried and they don't like they

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don't I mean we talked too long. >> Yeah. >> Um no it'll all be done with excavators. It'll be pulled >> and and and and did you watch when we when we do demo the high school you watch how these guys work in motion. It's not only a demo but it's a demo and a separation, right? They'll separate

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the metal. to separate the steel. I mean, excuse me. They'll separate the the brick, the foundations. They'll all be different piles and they will work simultaneously moving stuff out. It's really >> So, that leads into another something we're going to talk about later. And I don't know how feasible or realistic it is, but during well, it maybe no during

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the demolition process, I mean, they want are are they able to separate lockers out and the bricks in this graphics room? >> No, none of that. in order to do that with time frames and and then it's just it's a it's unsafe. Y >> b it's what's on the brick sometimes if there's mastic inside the walls. I know

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we don't have a lot of that but sometimes that happens and then what happens is people try to climb the fence they try to get in it's just >> it cost you more money to try to you know me to give a pile and stick it someplace and then it's for two years and you're never doing anything with it. >> So are we going to say no to anything out of this building that anybody wants to take? That would be your

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recommendation. That would be my recommendation is that you got to look at that if if it's something I know. >> Well, if you're looking at that, Greg, you need to look at getting it out, you know, now >> having it done manually ahead of time. >> As far as what? Brick. >> The brick or the lockers. >> So, when you look at Yeah. You if you

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want to take that out before we take it over, then that's up to you. Okay. >> But remember, if you're trying to save a brick, the mortar comes with it. It comes in clumps. It comes broken up. >> I've had per jobs where they've spent, oh, we want 2,000 bricks. and they end up spending $40,000 because they want the guys to chip it all day long to get all the mortar off and then they're

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selling for 10 bucks a piece to do the math, right? It doesn't work, right? So, you got to look at that what you want to do. If you want a pile of something, we'll give it to you and you can put it someplace. >> You hear on that? >> How am I doing? >> I've gotten I've gotten some lukewarm requests on some of the stuff in the

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graphics room from that sentimental, but it's not like this hard push, you know? I think people are under the assumption they're not going to have access to it. It's like a hey, it'd be great if you could, but I understand it's probably not going to happen. >> We could give them >> design on this. This came up about how

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sentimental people felt about those CMU painted blocks. And I at that time suggested to Todd Les that they document it and that we would be putting it in the new building on the monitor. So the visuals of that can be preserved, but I said right away there's no way for us to

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hold on to that. >> I've been telling people that from the beginning, the odds are slim, you know. Um, >> and if we advertise the open house on April 11th. >> Yes. >> They could come get pictures with their bricks for on that Saturday. >> Yeah.

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>> Instead of taking the break. >> It's not a It's not like this I need it, I'm going to fight for it type thing. Like people have asked and I've told them probably not and they're like yeah I get it. I >> mean you got to look at the feasibility too, right? You want that block wall with all how do you cut it upision collectively so that we can say that

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we're not going to there will not be an opportunity for it if that's what we're feeling. >> They'll all be photographed right? Was that what you were >> and when I checked in with Todd it sounded like they had been doing that. Okay. >> Um so you can confirm that but I checked a few months ago and they were underway on that.

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>> Where does he send the digital photographs? Um they'll uh so the school does their controls their own digital signage and has a backend system for that and monitors all over. So I think that'll be uh >> denied access. >> I mean when was the last time somebody

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came in to go look at their brick? >> But you after they graduated. >> I I think there's been a couple people who like >> their parents who were have students here now who bricks back in like the 90s and we'll stop in at like open house and stuff. It's like oh yeah my brick's

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still here. I mean, it's it's not like a I need that thing. It's like, oh, yeah, it's cool. It's still here. But I don't think it's a >> All right. So, we're all in consensus. We're not going to we're going to say no. Tommy does want his brick, though. He's being there's always one in the group, right?

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>> It's your liability of what do >> Yeah, that's that was save. And if you're turn around trying to save or ask save anything, there's a cost implication. That cost implication is is far more than the schedule and everything else. >> Okay. We don't want anybody showing up at the open house with sledgehammers or

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>> just bring your camera. >> No, we're checking pockets on the way out. >> Bring your camera. >> Okay. So, all right. So, everybody's comfortable with we're saying no. Depending on wherever the uh request to

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whom it goes, whether it be to >> it's not a it's not a hard >> sounds like. Yes. >> Doesn't sound feasible. >> It's going to be the same for the high school too because remember the high school faster pace. There's there's barely a request there. So, like I wouldn't >> I know that there's been not a ton of requests, but like there's been a request for lockers. There's been a

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request for bricks. There might be requests for other things, cafeteria table. I don't know. Never know. >> Suppose they could take >> suppose if it's not attached, right? >> Yeah. >> Okay. All right. So,

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we're we'll get more information on how the treatment and demolition will go for the annex and then we'll be able to get that out to staff and families as we get that. >> Yep. We'll get to that. >> Beautiful. >> That brings us into um motions and

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approvals and a vote to approve the spring move RFP selection. >> Yes, thank you, Gordon. Um, so I don't know that an actual vote or motion is needed uh from this committee today. The money is actually already allocated in the budget for the move. Um, but it was

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suggested that we meet with you folks. I think it's good idea to do so just to update you on where we're at in the process. Um, so for the spring move proposals, as you can see, we got six proposals on March 9th. Um, so a little bit fewer or uh slightly fewer than the

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eight that we expected uh that showed up for the walk through. Um but afterwards we put two and two together and uh we believe that the ones who did not submit were there uh giving their time because they're interested in the summer move. So this wasn't quite big enough for them

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but they uh were there to kind of get some intel on the the summer move. But back to the spring move. Um so Scansa received the proposals. We reviewed each proposal and uh we went through and leveled compared each proposal. Um you

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can see here that Pioneer Moving was our recommendation as most advantageous. Uh being that this is a uh 30B procurement. Um it it's not necessarily the lowest price proposal that the district needs to select. It's really the most

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advantageous for the RFP and um it was lucky for us. Uh the lowest price proposal was also pioneer uh when considering all the applicable alternates. Um, so we the RFP we put out the base move uh which is bringing the

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um the items from here over to Cardamundi. Uh we didn't know at the time if we would have a need for some temporary storage. Uh so we asked for that to be an alternate. Several other things uh some internal moves within the school. We asked for alternate pricing on uh we sense of confirmed that there's

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uh more than enough space over at Cardamundi to store what we had designated for temp storage. So that was great news for the district that was something we could pull off. Um so the other applicable alternates uh when all factored in Pioneer did submit the lowest proposal for that. Uh beyond that

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you can see uh complete proposal required forms were in there. Uh it was just a solid proposal all around. Uh kind of the biggest factor in my consideration was uh the location. They're located in Chapie Mass. Um not to say that others could not do this

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job, but we thought that that the uh the subcommittee, the move management subcommittee all agreed that um their location in proximity to uh this move was was helpful for you know anything that could pop up um in in the uh process. So uh that positive references

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um scans worked with Pioneer in the past. Uh, I know the Pioneers moved even folks over at the reminder that it seems like they're kind of very well tied in with with the community. They understand um the building that they're going to over there. So, all things uh pointed

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towards Pioneer Moving. We reviewed this with the uh subcommittee uh this week and everybody seemed to agree with that. So, we just wanted to again I don't think that we need a formal vote. I just wanted to share with folks where we were at with the uh proposal value. Uh again,

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we're within I'll remind everybody that when we put together the budget, we estimated $100,000 at the time, which was uh it's other project uh costs within the propay budget. Pam, I know you're aware of that, but ultimately that's where the mailing uh moving costs

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go. Um that there are other uh it's kind of the catchall for things that are not captured in other items uh above in the budget. So there have been a couple expenditures towards that. Uh, I think when we started out the process before bringing on the mover or before getting

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these proposals, we had about 80,000 left there. Um, so as you can see, it's about $15,000 from there. So, the remainder, I don't know where the summer move uh proposals are going to come in at, and we're hopeful uh that we get good pricing for that as well. Um, but if we do exceed that, we'll need to uh

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perform a budget revision request to cover the overage. But this was a positive indication. Uh, Pioneer will do a good job for uh for you folks. uh we'll bring them in so long as everybody agrees today. We'll bring them in um next week or the week after to meet with

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the uh move management subcommittee, start talking through specifics um of what the move is going to look like and just make sure we're all comfortable. So, I'll stop talking about uh Pioneer moving. Again, I don't think any formal vote unless you guys want to just to memorialize it, but the money's already

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allocated for um so >> we should probably vote just uh >> Sure. Certainly if you want to and I think that will probably be required for the second one anyway so we might as well get into that form. >> All right >> and if anybody is sorry you can go >> no but was the motion just to enter into

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contract with >> Yeah. So that was kind of the next step. So and if anybody is interested in seeing we did a full you know leveling exercise to compare the proposal. So if anybody wants to see that you're more than welcome to. We'll send you a copy. This was just kind of our summarized version here. So, yes, the the action

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here would be to finalize uh this agreement here to be able to allow Pam to help us out with the purchase order for um for Pioneer. I know Pam will need to get some uh forms from them, but that I suspect will not be an issue. So, >> are the moving boxes coming from them? >> Okay.

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>> Yeah. So, they will that would be part of the coordination with them is really just getting the boxes. Um, and then from there, we need to communicate our plan to uh the the population over here in terms of uh how they're supposed to be packing everything, where that's going, uh what this is all going to look

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like. So, we're working with Frank to uh nail that down. Uh I know we've got a the meeting uh set up for that, but yes, the uh the spring move the spring mover will provide these summer move boxes. Yes. >> So, just >> Yeah. How much >> summary out there? I know. I'm like,

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okay, today's the 19th. Um, so just so everybody out there hears and we're on board, the central office is going to have to shut down for a few days before that April vacation for obvious reasons because when we leave here on Friday, we're not coming back to

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this building. The movers Monday's a holiday. So that's the 17th. Am I getting that date right? >> Uh, 25th, >> but that Friday is the 17th. That's our last day here. We got to be out of here. And so we're thinking that Wednesday, Thursday, Friday, central office is going to be shut down. That's what I was

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thinking. Um, and then Monday's the holiday. The movers are going to come first thing Tuesday. They're going to come here and they don't would rather the employees obviously not be here. We're just going to be in the way. Um, so it's all happening pretty quickly. >> Aren't having to break.

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>> Yeah. Diligently working on um lots of things here in central office. Just want to put that out there so everybody hears that and it's in like the minutes and things that we're what the plan is. >> All right. So, thank you for both updates. Uh if

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anybody would like to make a motion to accept the uh proposal from Pioneer Moving and enter into a contract for the spring move with them. I would entertain that motion. >> I'll make that motion. >> Second. >> Okay. It's quick. Any uh further

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discussion? All right, we'll do a roll call vote on the yes. Miss Blair, >> yes. >> Mr. Page, >> yes. >> Miss Brown, >> yes. >> Miss Hill, >> yes. >> Miss Marian Moucher, >> yes.

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>> Mr. Thompson, >> yes. >> Mr. Christensen, >> yes. >> And Mr. Grimby, >> yes. >> Okay, yeses have it. >> That's all theates, but not all of them. just the ones we wanted, >> the ones that were applicable, >> which really was the remainder of the

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alternates. So, yeah, it was B through E or whatever it was that you that you can probably pull up what they want, >> just not the storage. >> That was the only one that we pulled up. >> Great. >> Thank you. >> Yeah, you're welcome. And then just a couple other um housekeeping things here

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on the the summer move. So, again, we talked about this uh months ago that is going to be kind of happening concurrently. Here we are. Uh we talked with the subcommittee about rolling out the draft RFP. I suspect that we might need to move a week like we had uh talked about. So Frank, I I know you're

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uh waiting to confirm that date for the mandatory walkthrough. I would suspect that we're leaning towards the the second date. I forget the later date that we gave you. Let me try to confirm that by tomorrow for you. Um but otherwise, we're out of time. >> Um what the heck was it?

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We had the 15. This is for the movers coming back. >> We had to select Yeah. So for the point of it being that we don't need the RFP fully ready until that goes live, but for the advertisement that has to go in the week before um we would just need to know when the mandatory walkthrough was to advertise that. So

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>> 15th 15th >> was that what we I'll have to go back to my calendar or the 15th. >> Yeah. So I'll double back. I know I'll confirm that that's good on uh Victoria's calendar and everything, but um >> that will be that would be the case. Either way, uh it's upon us. So, we will

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confirm logistics there. Um and roll that out and then our hope is or we'll be getting proposals in late April at this point. Um and then so yeah, just I talked about preparing the staff over here for the move itself. Um, we make a

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determination how many boxes. >> So, we haven't talked about that. We What was it? Two. >> I get stopped like stays down the hallway. I want to say >> here and then 200 were everybody else. >> We didn't talk about designation beyond

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that in terms of everybody gets >> everybody gets >> right >> two boxes or three. I don't know if you've spoken at all about that at faculty meetings or >> we've been saying two since last year. >> Two. Okay. I think in that they've been hearing of the library with with the caveat that there may be

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spaces where we might exceed too but that's separate like science materials you know we're going to have to box up separately. This is about >> so >> I don't want to say personal items but kind of like personalized items that would go with you to the new building. >> Okay. And we're going to we're going to

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define that and delineate that at the April 7th. Yeah. >> Okay. I think the confusion is exactly that is so if I'm a science teacher am I packing the microscopes and that type of thing. No, that's a thought. Okay. So that's >> that's not going

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>> packing that movers will do those extraordinary object. Yeah, within you know robotics are right there. >> Um yeah, all all that stuff. What are you talking about in robotics? >> All the robotics equipment. Well, you would suspect Yeah, that kind of stuff. You're exactly right, guys. You can't

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just throw that into a box. So um yeah will exactly like we did with the walk through this portion they're going to look come in they will look at all of that. That's why I think if you're available Frank it would be helpful to be on my calendar >> so we can you know we're going to put out the RFP again we try to confirm as many details as we can there but really

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uh that walkthrough is important. >> Is there anything has to be disassembled and reassembled in those areas because that could be an issue too in those areas. It just something they can pack up and move robotics. >> We build a robot we disassemble. That's perfect, right? >> That's it.

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>> It's only science stuff. >> Just curious if large stuff. >> I don't know the PE stuff overwhelming, right? >> That's basically our at least that's on our understanding. >> Sounds like just science and science. >> Science, PE, probably some culinary. >> So, every other classroom has to pack up

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their own stuff. >> Traditional classrooms. Yes. >> Great. And is that enough boxes? the personal stuff. >> What I keep telling people, which is what I've been instructed, I think it was from you, Mark, if if you leave stuff, assume it's just trash. >> Yeah. >> And leave intentionally, right? We

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should not be cleaning stuff up. >> No, >> that's correct. >> I mean, the other stuff that's going to be auctioned has already been inventoried. >> Yes. >> And we want to just while we're >> Yeah. talking about this, talk about like what the auction dates are. >> It would only be was it called from the lab based classes. So maybe some stuff

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from the art rooms, the science labs, the culinary lab, >> culinary, >> there may be stuff that's exists outside of those two boxes, but outside of those lab spaces or the PE spaces >> about early childhood >> might be some stuff there. Identify those rooms. >> Very important that when you do that

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walkthrough, they understand what they're doing because there's something they miss, it's not going to be part of their, you know, >> so we should mark it on the map we give. >> They should know that. >> Absolutely. Again, if if something is missed, they'll be able to handle on the back end, but our our goal is to get this as accurate as possible. >> Gets missed, it's going to be in that

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separation group. >> Is that going >> the pile the fence and get it? >> Is that a temporary storage or are we going to move stuff to the new building at all? >> I think we're going to have to go touch. I mean, we haven't discussed specifics on that, but looking at that time frame,

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I don't think >> no gym or anything going to be ready unless you guys feel different. >> No gymnasium usage. You got we'll have the conversation, but it depends when you move. >> We can start to look at our schedule. I think we had always assumed that that was going to go temp storage. Okay. Um >> I hope for the copers. I got three

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copers. I got to move. >> Those we can probably work on. >> Okay. >> Getting those. >> If not, I got to move them to purch. But some of the other equipment cuz >> I would say the general personal items are just going to be in the way. But other things. Yeah. >> Yeah. The big stuff like that, we can, you know, if the if they're going in the principal's office or where they're

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going, we can have that conversation. You know what I mean? And then we'd be moving principles. The summer workers would go to Birchland. So we'd have to set them up Birchland um guidance suite and probably the library. >> Are we using movers for that?

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>> No. >> Orton Ben if it is like copiers instead of moving something >> travels light. >> Whatever setup that's going to happen, >> whatever setup Kmen would need, right? >> Yeah, it might be better. >> And food services >> wise bring it one place then bring it

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back one place. work here all summer. >> Just think about it. >> Some of the summer, >> whatever. >> Part of June. Some of Lori does. Lori does. Yeah, Lori does. But the rest of them are gone, >> right? Yeah. >> I'm just thinking that we're going to have to make sure that we set up spaces. >> Yeah.

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>> Helps me focus. >> Um >> I had one more question on uh >> as we preparing the ELHS teachers. I know that there's um cons I know it's been discussed, but I get hit uh every

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time I walk down that hallway about um culinary arts, what stuff they may be taking and what stuff they're they've bought new. Is there a way to refresh their memory >> that we know that you have this coming in the new building, so you don't need

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all this? Um and then I think um early childhood Most of the discussion, at least that I've been hit with as I walk down the hallway is around games they've accumulated over the years, >> but I've been told it's thousands of dollars. So, um, you guys are going to

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be at Carter Monday. Just grabbed a new ones. >> I did not think of that. I'll tell them that I'm going to be at Carter Monday. >> Make sure that's in the lease. >> April lease agreement. Yeah. >> Build them games. >> That's true. I didn't even think of that. So I'll if if you're the person

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who who who wants to engage, we'll recent >> is a strong word. >> The there's a list of >> it's the hallway I have to walk. >> I get stopped. >> We can share a list that outlines all of the equipment per program that's been

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committed to and purchased based on so they don't have to go back to the database where they entered those. >> Right. Just so they can give them a list. Maybe Frank and I can sit down with them and just >> I can give that to all department heads as a reminder. >> Yeah. Yeah. But I think I think you have some anxious folks at least every

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morning that I walk by. >> Resub it to us. >> They can grab me. They do >> projects like you. >> Yeah. Yeah. >> So anyway, just so that you know I think you know people teachers probably uh maybe more than others >> you tend to hold on to things. I have

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lesson plans from the '9s. Really good. probably use them, you know, next year. >> They're back. >> I finished driving uh >> van pool also. Yeah. >> Got some heads.

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>> Um I have that list somewhere. >> I'll get give you >> cuz you know we've added the hydraulic uh prep. >> I got to be honest, whatever one I go to, I might not be very confident it's the right one because I have lots of versions of it. So >> yeah, I'm sure you do, too.

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>> I do. I I actually always check with Abby just to be sure just the off chance, you know. >> So, yeah, if you could give me what uh what the right one is, that'd be great. >> Sure. >> Okay. So, you're going to offer up those lists that we can then print >> it to both of you just so you both have

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it. >> Awesome. >> Carry it with you while you're walking through the hall. >> Oh, I'm going to say keep >> have it right there. Here you go. >> Um and then there was one other question. Um, >> were we able to uh do some type of

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enlargement of what the display cases look like so I can show the athletic hall of fame? >> Was that something that we had talked about before? >> Um, >> just so that they know because I I told them >> that they're, you know, that going to be able to do a sign at ELHS Athletic Hall

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of Fame, but I think I had unfortunately misunderstood. So, in my last meeting with them, I talked about two display cases, and I know it's one display case. So, I just wanted to show them here's the drawing. >> Yeah. And the determination of who gets

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which display case, I think that that's a decision that is entirely in the hands of other people. There are many display cases there, right? >> But, right, but >> but it's one one >> whichever one it is. And then we'll put the >> ornate sign up display case. Everybody

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can go to the touch screen and >> right there. >> Yeah. Let me just put a little bit because we're in the middle of of putting that text that you all wanted on there. So, we'll we'll have an elevation of all of that together cuz we want special text for that. That was a request as well that we do.

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>> Yeah. That's a hall of fame near the monitor so it's really clear. So, okay. And we talked about that internally and felt that that needed to be similar to other types of dimensional signage in the building, right? Um so it stand out

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in that your decision just so you know. >> Do something like >> the seven road sign back. >> I like to make people smile. >> Oh man. >> Good stuff. >> All right. So do come later, I guess. >> Yeah.

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>> All right. Thank you. Okay. So, we've we've done the uh vote to approve the >> Gordon, if I could quick, you had asked for an update on the auction. >> Oh, yes. I'm sorry. >> Yeah. And I know you have some details. I will just say that um we don't have a date as of right now. We know that he

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mentioned in May. We're going to we have a signed contract now. So, we're going to get that nailed down with Dave and uh our next SBC meeting. I'll let you know when this is happening, but I think you have more updates in terms of the >> Yeah, we're kind of looking at a tenative date like May 1st to May 9th to

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post the the items for bidding and then um the bid award payment window will be somewhere between May 16th and May 23rd and it will be stipulated that you know they have a certain window at after the last day of school when the moving companies are here to get their stuff

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and if they miss the window it >> the same day that the moving companies here, they have the chance to pick up. >> Yes. >> What's the last day of school now? Settled >> June 17th. >> Uh is it 17th? >> 17th, I think. >> Yeah, 17th, I think. >> And what day are the movers?

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>> So that'll be whatever your last >> 14 next day. Um the only thing we had, and I'm assuming that is all accurate, but we had talked about if there was an opportunity auction maybe over the weekend or something, >> pick stuff up. Yeah, we talked about

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that. I know early on when we were kind of setting the stage for the auction. I don't suspect that's going to be easy to do, but I just >> depends on what they actually buy, right? >> If they if they buy all the desks, that might be tough. >> Yeah. Yeah. So, >> they buy all the food service stuff. >> Let us get a a game plan from Dave's

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side and then try to walk that out. Um, >> isn't the 17th a Wednesday? >> 17th Wednesday. >> April 17th. >> Tulsa Gordon. >> Yeah. So, that's why, you know, we figured we didn't know when that last day would land. >> Oh, that's 17. upstairs. >> Yeah, right. That we're still there.

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>> We'll see what options are available. Come back to you. >> 17th would be a half day. So, we could give them the afternoon to pick up their stuff. >> I don't anticipate it's going to be fun, but maybe, you know, hopefully >> for the district, right? >> Danielle says yes.

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>> But you want to open it? >> Oh, no. I'm just kidding. Okay. >> I mean, >> I don't know if he knows you're kidding. >> We could probably >> The bell still >> talk to Frank, but um You don't have a large attendance on at the high school on the 17th day

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>> potentially bring >> but you will have staff closing up and then they will >> let's review the 18. >> Honestly the assumption was that we would need some time there that day to kind of coordinate. So I know I like 17th in the afternoon. >> We said give them that one day that is it and hopefully we can deal with

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whatever is in our way. But if there's a way to do it before >> when does the window close? >> 17th. uh tenatively had the folks who picked up the stuff pick it up on the 17th. >> So by that time we'll know what's bought and then we can look at it and by that time you'll know what's bought.

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>> Yeah, you got five weeks decide. >> Okay, we here this is nothing, right? You know. >> Well, I'm just going to set the day in the >> but we got to put head in there like they do like you'll probably get a structure. >> I thought you were talking about something else. >> Like if you wanted change

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>> coming in the 18th whatever you want. You're going to be here in this building next day. >> 17th in the afternoon. >> 17th. >> No, no, no, no. On the 17th. The 20th. You're coming. >> All right. Let's Let's talk about beer. >> Right after lunch. >> Get them in there cuz we have because

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you need to look at what you're saving for >> cuz I I can't imagine that food services have everything out. >> Yeah, we'll be out that week. >> Okay. >> I don't want to complicate that down. >> Just do it morning. >> We'll work morning of the 18th. >> Do 7 to noon. I'll you know, make it a window. 7 to 12. movers come on the

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18th. >> Just just put that in there then see what they buy and then we can say, "Hey, this you're not using this. You can come in this weekend. We'll get you in there." Something like that. Let's just see what it is. I think we can work that out. >> It's a big deal. >> Was he expect a lot of uh >> bids? >> He's pretty confident in his abilities

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to kind of pod things out and find buyers and uh you know, I I don't want to >> I don't know. I went on their website and I uh looked at some of their other options. So, I it's hard it's hard to say. He seemed confident, but I didn't seem confident. my demo guys bid and everything, so he's going to take it

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all. So, don't worry about >> So, we'll come back to you for the next uh with with more information. Uh, >> but auction in May, basically, it looks >> I like what it sounds like, right? We'll nail down >> get through that part and then we can decide. Just put in your dates for the Y day, right? >> That won't hold us up. So, good.

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>> All right. Thank you. um wanted to I guess solidify basically that we're hoping to host an open house for this building to allow people uh this will be on Saturday, April 11th. We were thinking 3 to 5. Uh we had talked

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about this at the the February school building committee meeting. You know, it would be great if members of the building um committee could be there just to host and welcome people and show people around. I mean, they don't how to get to where they're going, but at least

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make sure that, you know, folks know where they're going and at least have some uh reading and committee members structuring the 2-hour window. Um, thoughts, questions? >> Frank, I just mentioned that Gordon and the Historical Commission would like to

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come into the building. >> Yep. >> And look around to see if there's anything they want to take out. >> Yeah, Jamie and I talked about it. >> I spoke with George today. We thought maybe 2:00 on that same day, we just come in an hour early. >> Yep. Is that a worry? >> And then if they go longer, they can just walk around.

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>> What time was that again, G? >> But we were thinking 3 to 5 and we were hoping uh to start advertising that if everybody's comfortable with that and then maybe Mr. Quimby could get it out on the town Facebook page. We don't really have a nice flyer. Anybody wants

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to develop a flyer? You want You want to develop a flyer? >> All right. >> And this is on April April 11th. >> April 11th. Yeah. So, we were thinking 3 to 5 on a Saturday. Swing by on Saturday afternoon. >> Some memories. >> Does anybody know?

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>> Shed a few tears. >> You're going to be here. I'll be here. You're going to be here. >> Did you get a liquor license? >> Not get a liquor license. So, no liquor. They have to shed tears then leave and go conference Friday. What? >> As long as it's closing time. >> Okay. It should be good.

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>> I can be here. >> Yeah. As long as a couple of I'll be here, too. As long as a couple of us here. that created. >> Um, okay. And Jamie, thank you for doing the flyer and we'll get that because we can certainly get it out to um current ELPS community, but it will be

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the alums. So, maybe we could get it out to uh Rose My Meyers. >> Yeah. >> And then who is the person who sort of handles 75, class of 75? They seem to be pretty active. >> Wendary. >> Yeah, we'll get it to Rosemary. Uh

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>> when it's a different year, but >> is that just for the annex? Are you doing the same thing with the high school? >> The high school. >> Well, the annex will still be available. >> Yeah. No, I know that. >> We got 10 more days before the annex goes. >> So, we want to make sure cuz they want to go to that graphics room to see those bricks more. >> This be the wood shop and the metal

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shop. >> Hey, they'll probably >> see that nice lift that's still out there in the garage. >> Yeah. I'm I'm worried. Oh, it's underneath it. >> You don't want people. >> Just saying that. I just opened the door. I'm not going to let them in. That's why we're here to >> Okay. >> it. Um, and so yeah, if we could

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advertise, we'll get a flyer out on LCAT, maybe on the town Facebook page. I'll send it out through school messenger and wherever else people think it would be good to advertise, we'll get it out. Um, there was one more item about that, but I've I've lost my train

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of thought on that. I have to rej. Oh, I know what it was. Thank you. It was the garage. Sorry. It goes back. Um the pavers and >> we're taking that out before. >> Well, yeah, we'll take those. >> You guys are going to take those out. >> That out.

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>> And the sign that says for chair away, you're going to take that out. >> I've changed it to Paige way. >> Okay. >> I just want it on record and I've asked >> Paige Place away. We got two signs. All right. That's fine. >> All right. But you'll take that outfit.

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take that outfit for when the to go back in place. Okay, great. We handled uh souvenir requests, so we are up to um scheduling the next SBC meeting. When do we need another SBC meeting? >> I was thinking end of April, which would we're following Thursday pattern. That'd

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be the 23rd or the 30th or school the 23rd. >> 23rd is our break. >> We're going to have to meet somewhere else. >> Good point. We'll be right >> true. Welcome to our world. >> Wow. >> That's why I'm asking about boxes cuz

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we're already there. >> Nice weather. We can meet on the field. >> Yeah. I mean, we can >> in the press box. >> Find an alternative. >> Oh, we don't have PA system. Jamie, where should we meet >> in this building? >> I mean, didn't you mention the cafeteria? We can just >> Is that right? >> Yeah. >> Alpha is okay.

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>> As long Well, I just need somewhere to >> Can we keep that in the auditorium, Frank? >> Definitely. >> Uh, you know, we can do that. I'm more just thinking of a space where you might get interrupted like cafeteria. You might have kids walking through stuff like that.

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>> Maybe C3 makes more sense. It's a little for a crowd this big, but >> how many more How many more times are we going to meet as a committee for me now in June? Probably twice, >> six, seven times. Two hour meetings at a minimum. >> Perfect.

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>> You're working for me this summer anyways. We already had that decision >> twice probably, Frank. Unless something big comes up. >> Okay. Then we could probably go C3 for those two meetings. It' be a little tight, but where's that up by the gym? >> Across from the office, >> the career center, macarini. >> Oh, when Mark's

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>> No, he's got that set up as a studio right now. >> Yeah, that's tight for sure. But yeah, >> this library in the library center >> library works. >> It's never warm up there. >> Public library in the big room, but that's not >> liel.

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I want to leave that downstairs because if we do school committee here, I want to have that not in the library. You got another We have a couple of them. >> Why can't you do the library for school committee? >> Uh make people walk stairs, >> huh? >> Don't want to have uncomfortable walk if they

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>> I like AC one. >> Hit or miss. I wouldn't get >> a tank top. >> Maybe I would not work at all. >> That will be the day. Well, I you know, >> I would go to I would go to that. >> You could go calf. It just >> it's kind of like an open walkway

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through there. You go auditorium. >> No, not hybrid. >> Huh? >> The junior bite. >> You know how warm that's going to be? >> We don't do remote >> talking through different there there's not a great there's not great spaces. >> True. >> Why doesn't the school committee just go to the

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>> Yeah, we probably will. Let's go to the library. >> That's a great question. >> We will we'll go to there. We'll go senior center. They will library here >> with this group. >> High school library. >> Yeah. >> Yep. >> Okay. >> All right. >> If that's all right. >> It's It's the only ideal space >> cuz these guys are here. >> Strong word to put in front of the

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library. Ideal space. >> Appropriate space. >> Okay. I'll go with that. >> Acceptable space. >> Appropriate is better. >> Did we pick a day for that? >> Was that 30th? Uh 3 p.m. is what I'm hearing. Uh >> high school. >> 30th is the um

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>> 23rd. Enrollment >> things. >> Health fair. I don't know. >> Oh, yeah. That's nice. >> Pack it up. >> It's at >> Yeah. >> I don't know if you want to go before vacation on the 16th. >> That's going to be >> We're moving >> packing up.

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>> Yeah, I think it's going to be >> I don't think 29th. >> I mean, >> I go with us. I guess the need would be if we have a change order. >> You're gonna have to prove the RFP though for the >> if anybody else has to go >> receiving proposals probably end of April. So that means we'll need

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>> of May. >> Do you want to do Oh, so you want to go into May >> if we're trying I I just if we have a need for the change order that might change things. Um maybe virtual virtual for that. >> Let's let's talk uh as a group about that. If we have a need, we'll let you

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folks know. But yeah, let's plan um on that being the case. >> Don't we have to prove the RFP for the summer move? >> But they're going to be >> actual RFP itself. So how we did that the first time was we worked with your subcommittee, the move management

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subcommittee to get it to a point of approval. We never brought it like the actual document committee. We certainly can for this one. >> Is there a threshold for the dollar amount because this will be more money, right? >> There is in terms of how you do it, but again like >> we're not going to meet it.

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>> We're so I guess it's in it's whatever you guys are comfortable in terms of uh >> district is,000 out an RFP. So we again we're following that same regardless of the threshold. You're right. We were lower on that one but we followed it so that we would again hopefully get better pricing all that. Uh but it is that

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sealed proposal same uh scenario. We didn't come to you guys uh for approval for that. Our understand is that we were working with the subcommittee to develop it and then because of the timeline with it, we just kind of issued it. Um but if you're saying we need to come back and

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approve the RFP, we'll certainly do so. Um, we were planning on just working with the subcommittee to um, work that draft to completion and then and then put it to the streets. But if you want to bring it to the committee, I'm certainly fine to do so. >> Based on the size of it, what do you recommend? Well, I was really impressed

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with how they did the evaluation for this this move here and I'm very now seeing that especially I'm very confident that the way that they um went through this and it was a subcommittee and I believe that this group had voted probably a year ago now that when it comes to like procurement like that

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between Tom being the for the town and then me you know like delegated to like the school us partnering with that it seems to have worked and I believe that the committee voted that that you were okay with that but no we'll do whatever ever. >> I should mention the threshold is is 50,000 on the 30B and all

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>> actually it's for for a school it's 100,000 >> 100 sorry yes yes you are correct totally below that >> we're following it anyways though and again we don't need to if you called the the state says you just need to get the three written proposal whatever it is we're following that and we did so even

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for the spring move because we think it's beneficial to us because more eyes I see it I think it all works out so it's a little bit more in terms of paperwork and the process to it but >> it was worth it you guys it was a nice process process. >> So, okay. >> It'll follow that same process. >> Yep. And we'll certainly that subcom

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your subcommittee will certainly be along for the ride. We we need your guys' input on it to get the RFP right. So, um yeah, stay that course >> and then communicate it back to this group after >> certainly our analyzed. >> Yeah. Communicate it back on May 7th when

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having our next meeting >> for me. Gordon, >> May 7th works. >> Tell us when in early May works for you. We will um line that up and then if we have a need beyond that we'll >> I can do something virtual just if you got a >> quick little just seventh seventh work for everybody at 3.

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>> I have department head meetings but as long as you have a quorum I don't have to be there. >> Okay, >> I'm good. >> That works. >> We may have negotiations that day. >> Okay. >> Oh negotiations. >> Bump it to the >> You want to bump it? >> I don't I don't we don't have to do it for me. We got a quorum.

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>> Yeah, that's >> Oh, now they're dropping like flies. Why not? I'd rather avoid that day. That's awards night here. >> Okay. >> See, that's key. >> What about the to right now? >> The day like the Wednesday before the like the 29th. >> We we said no to the 30th because of uh

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the benefits fair. Why can't we just go back one day to the 29th, >> right? >> Wednesday. >> Um look at the 29th. How does the 29th look for folks? So in terms of I just want to say if the goal is to approve like look at the proposals and oh that was why I just they're still going through the

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>> basically looking like end truly end of of uh April for receiving those proposals. I'd like at least a week to to review those. We want to make sure we have enough time to do that process. >> How's May 14th looking for people? >> Sorry Gordon I keep >> No, 14th is fine. >> So May 6th or May 14th?

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>> May 14th. >> I prefer the 14th in terms of just just bringing this process. >> Have a need to uh meet with you virtually before then. Quick one just to keep our our uh contracts in order here. So, >> okay. >> 14th work for everybody.

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>> 3:00 p.m. Okay. Kathy looks like she's nodding. >> I'm I'm saying yes. >> All right. Excellent. All right. SPC meeting on the 14th. >> All right. All right. There there any

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other new business? Okay. Hearing none. Would anyone want to make a motion to >> make a motion to adjurnn? >> Second. >> Second. >> Everybody in favor for adjourning? I >> Yes. I >> Yes. >> All right. We are adjourned. Thank you

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everybody.