Hey, good afternoon everyone. First order of business as per usual will be the approval of the former meeting minutes from May 6th. Is there a motion to approve?
Some move. >> Second. I say the deliberate second and any conversation, debate or other analysis needed. >> Say none. Right, Mr. Crucial?
>> Yes. >> Yes. Miss Blair. >> Yes. >> Mr. Page. M. >> Brown. >> Yes. >> Miss Marian Boucher. >> Yes.
>> Mr. Freddy online. Yes, >> there he is. Look at him. >> Cabana Fenny. Cabana. [laughter] >> Uh, Miss Lebar. >> Yep. >> Mr. Thompson. >> Yes. >> Mr. Christensen. >> Yes. >> And Mr. Gwy. >> Yes.
>> Okay. Mrs. Hav, >> a great pro sports nickname, Cabana. All righty. Uh, looks like we have no members of the public online or present. So, Ben, I think that's you. >> Thank you, Steve. Just a quick budget
update. Um, we remain in good shape. Oh, sorry. >> Did you send that slide to Jamie? >> Yeah, it's in the >> I hope so. She's in charge. I [laughter] >> second. Okay. Little >> quick follow up for us, folks. Anyway,
>> quiet. >> Yeah, I got to talk to the IT guy. [laughter] >> Denny, nice S-curve. >> Thank you. Thank you, uh, Jamie. Um, so yeah, we are in good shape as we head into or heading close into close out on
phase one. Um, you can see we have submitted just over 110 million to Propay. Uh, 62.6 million has been reimbursed to the town and you see that we have a pending submission of 5.6 6 million. Um, so that's without the uh ineligibles pulled out of that. So that
will end up being a reimbursement to the town somewhere in the neighborhood of three to $3.5 million. So this is all right in line with what we expected with the grant participation. If you crunch the math, I think we're at about 57% in terms of actual effective rate, which is
still good because your guys um actual uh the the rate that you get in the beginning of the project is 61.95%. uh as you recall, we said that it's usually about 10 to 15% lower than that and we talked about all the caps being uh maxed out and all that. So, we started to actualize on that at kind of
the beginning of the year. Um but we're still in good shape. I don't suspect that it's going to be any lower than that. So, again, at the bottom are just the contingencies, uh the beginning balances and then remaining uh I will point out the construction contingency which is where the change orders to
Fontaneous contract are fed from or um [clears throat] built from. that is not including change order 8. The 1.5 million number is not including change order 8. So after today, uh what are we 328,000 change on? >> Yes. 328.
>> So I just want that to be reflected when we talk about it as you guys >> there. So today is $328,885 will be added to Fontaine's contract and taken out of that middle contingency. Any questions on where we're at with the
budget? Again, uh this is just kind of the high level. Uh we work with Fontaine every day, but uh weekly in the OC, we go through change orders, we go through the GMP contract, any allowances, uh projections, uh all that good stuff. So, if you have questions, we'd be happy to
answer, but that's it. Not hearing any, we can move on to I believe we had the move update and then we had the auction update. Um, so following our previous meeting, we uh we engaged with Pioneer Moving. Um, Brian
Clark from Pioneer and has been great to work with. Uh, we got him signed up. He's actually been out to the school a couple times. Um, met with with the staff over there just to kind of go through the process. Uh, answer any questions on that end. Uh, Brian is expected to get in there. Well, he will be there Saturday. Uh, Alex, I know
you'll be there as well. you guys have a plan to get anything that we can get out of the building out so that next week uh there's less of a burden there. Um on the 18th is the day technically the last day for the move. Um Brian is going to be in good shape and rounding out the
process around noon uh so that we can shut off utilities building and turn it over to Fontaine. So um appreciate the move management subcommittee and everybody that was involved in this process. Um, I know we're not there yet, but uh hoping next week goes off uh
without a hitch. And uh the auction, Alex, I know you chatted earlier with a couple folks about it, but do you mind just uh sharing with the group just the results from that and the big >> uh with the auction? I thought it went pretty well thanks to Ryan and his laptops. Uh we made 16,15155.
Uh, of that we've received about 85% so 13,000 and change we already received payment. Uh, we had some items get picked up already. We're trying to get everything out the school that we can when we can so that on that last day
that was the auction pickup. We have as least we don't really have many people picking up items. Um, other than that I you want to touch on the prek? >> Sure. Uh you're talking about the uh PK. Yeah. >> Yep. Yep.
>> So we have a gentleman. He won the chairs in the school and he's also he did not bid on the desk in the school and he did not bid on the prek furniture and second grade furniture at me. He reached out to me yesterday asking if he
could work out a something with the town in the a donation or if he could buy them but all the desk at Metobrook in the conx container and it's a perfect time to bring it up I thought so >> he wants all of them >> he's he wants
>> me at me met me met me met me met me met me met me met me met me met me metro >> is there value that we could assess those >> no one I had the starting bit at bid at $250 and no one bid on them >> so how would suggest we proceed. >> Bank has another school is interested.
>> Uh my wife's school in Mson. >> Yeah. >> They're adding a first grade classroom. They have no furniture for it. She was asking me about it. So I don't know if that's >> I don't know how much furniture is in there and how much you're looking to take out. >> 230 desk. >> How many classroom
25 >> be my guess? >> She just she brought it up to me. So, I don't know if we could peel off a group or if he needs all 230. If he needs all 230, >> unless we can figure out what I thought. >> Well, he he didn't he doesn't. So, it's
not like he you guys >> he doesn't control that until like >> the way I see it is you could get some money out of this guy if you guys if it was your prerogative to do that and we can come up with with an amount that benefits the town. >> I mean, this guy >> he says he has a summer camp in New Jersey and some other stuff.
>> The bank $100 for your all your chairs in your high school. She's not an accurate count. >> Uh, so I never been over to Metobrook, but it's from Renee. She said 230. >> It's an accurate count. >> If it's from
give you his best number for 200 to him and then say 30 to him and then >> 200 get 250 donation. Tell him the doubles check and send it. >> He bought the chairs. >> He bought the chair. >> Yeah. 24 to 48 hours. I can confirm with the on the principal to find out what
they're doing. They may already strategize some stuff, but if if they're still looking for it, be nice to donate to a neighborhood close to us, you know. >> Yeah. Preferable >> township. And along those >> 18th, right, >> before you go further with that, along those same lines, no one bid on the
cafeteria tables. >> Yes. >> However, uh the recck department would like to take 10 of them. >> So, they're going to do that. Take them up to Pine Nol. And then Qubog Regional contacted me and they're going to take the remaining uh is 14
>> and I think it breaks out from a color standpoint because you have 10 that are gray and 14 that are this type of >> or vice versa. Yeah. But it when you called me it kind of worked out pretty well that way. >> Yep. >> So Graybog knows they will be here on
the 17th. Okay. >> Their facilities uh manager brand new >> the ones I've ever brought. >> Yeah. We never used them, right? Better. >> We never We never Well, we used them during CO and then we put them in there. >> They're brand new. >> Brand new. >> Yeah. >> Yeah. Relative. You
>> say squirt. >> What? >> Just little squirt there. >> Get the dust [laughter] off. >> I'll take a drive and go take a look at >> Ann was saying something. I was just going to say that I purchased those for um from Colombia in Westfield um
Columbia manufacturing during um COVID because we had to do things differently as everybody remembers. So they're they're in very good shape those those desks and then we we're paying a monthly fee to lease uh the storage container. So it would be great uh to get rid of
those and uh get rid of the the storage container as well. >> Right. [snorts] I'll work on an update from months in to see where they're at and if they want them I'll just tell them they can get them by the middle of June because our medical has been not on our site. So >> okay >> he was going to be here on the 17th from
>> make the deal. >> Make the deal. >> Tell me about >> whatever you give us. >> I think he gets also interested now he did not bid on the desks. He just bit up the chairs. >> I believe >> he's interested in desks.
>> I believe the desk in the school might be a little bit of a gray area because if we open it up for him to get things that he did not buy, I think that someone it opens the door to things that need to get moved to go missing and more people coming in. >> That's um that's how I see it. I don't
know. >> That was at least our concern. >> Our concern, >> which is funny. >> To that point, I emailed Alex um Travis Williams from Valley Christian Academy had reached out to me. They're looking for furniture and office furniture as
well. He wanted to come take a look. He was wondering if >> our office is trash. >> That's what I'm saying. I said we have >> I have desks that are less than 10 years old in our office that are beautiful. >> So maybe if I get him in before the 17th. >> Tommy, you want new desk?
>> No. >> I'll be on to them as well. Anything that we were throw out anyway. I mean, it's good to have it used in another public. Well, yeah, they're still semi-public. Absolutely. >> Believe me, it's going to the landfill. >> That's what I mean. So, now how do we
differentiate, Alex, what's in the been sold in auction, what has not. >> Um, no one bought any chair or desk in the school or tables. The only the only tables we ever planned for are the cafeteria tables. >> So, all chairs, >> the chairs are bought. The tables are not. >> Okay. So, we bought thousand school
chairs. So, wow. guy from New Jersey bought all the chairs. >> Um there's chairs in the box. I didn't know who's who was taking >> maybe Alex coordinated time and walk through 20 minutes.
>> We'll coordinate with you just so you know when >> and the thought would be to pick it up on the 17th or close. Yeah. >> So is Brian coming Saturday? Uh I believe at seven, right? >> Seven. We talked about 6:30 or 7 in that window. I'm gonna reach out to him tomorrow and get six
>> defin. Okay. Get a definite time. We will be there until about 3:30. >> So until the custodian locks up >> we'll shoot you know what time and we'll be there. So >> So we do want to I guess in terms of like Brian on the last day Pioneer
moving things out. It would just be whatever has not been packed yet by the teachers. any last minute things that so we're not expecting that to be uh significant. Uh we're hoping that most of the work can get done this weekend but you know if there are any last second things like that we need to be aware of. Um
>> Brian's coming in with it. >> Correct. >> And then we're staffing a custodian. But when when do you think you'll be out of the building? >> Us. >> Yeah. >> Uh probably 12ish. >> We'll have a custodian maybe for 11 until 4. >> Yeah. And I believe he had planned on
spending the whole day. Right, Alex. Or get out and Saturday. >> Yeah. Yeah. Yes. >> 3:30 or whatever. You can get out of there. Uh but Gordon, I was just saying is it'll be anything beyond that that for whatever reason has not been boxed yet. If there's any last minute items that >> I'll talk tomorrow,
>> making sure we have a custodian. Sorry. >> No, no worries. No worries. Um >> if not, we can cover >> you guys are doing it. >> Oh, I guys like the overtime. >> There's a whole trailer built about >> right next to the controller over time there, right? Do the metab ones have chairs or just
the desk? >> Uh, I just got told 30 >> desk. >> No, but I mean the ones that are in the at those chairs purchased. >> Okay. >> You know, in that container if there's desks and chairs at Metobrook.
>> Trying to remember that box forever. >> They must have bought both, right? >> Yeah, I think so. Um, >> I just don't remember the the details on the desk, but I'll see if I can find out from Renee. >> Okay. Thank you. I mean, if we went from tables to chairs for CO because we had
to spread kids out, we might not have had to purchase a lot of chairs. >> Oh, yeah. >> Is there not one unit? >> Good point, Heather. >> Yep. So, that was it in terms of the highlights for the auction, the move. So, I think we're in a good place and uh
appreciate everybody's health. >> Just Saturday, right? Not Sunday. >> Just Saturday. Just a >> Is the staff going to be there Wednesday after the half day, >> Frank? >> Will be help. >> Yeah, staff will be checking out uh as quickly as they can.
>> Yeah, they are crazy. >> They're supposed to be checking out. >> Telling the wrecking balls coming, >> right? >> Got his hand on this clink clink. >> Just have the machine out there already here. 30 29
>> Wow. >> On the 18th. >> Well, don't you have to bathe? They have to bait and get clearance and go things in line first. >> Who's our baby guy? a marriage >> and they're good with the stuff you
found in the steel and the other >> there's issues with it but yes they know how to take care of it and go from there but there's added cost [clears throat] >> you're good >> they have story architect update >> sure you want to go back to screen for a
secure Uh, okay. This week we're a little light on um on updates on things just because everybody's pretty busy on site. If you go to the next screen, just want to catch you up to where we are right now. There's an awful lot going on here in finishes. So, just to show you the level
of finish here, this is that cafeteria view you've seen a lot. What you see on the ground is this is a couple weeks ago really that the Turzo uh the sorry porcelain ceramic tile was going in on the floor um and on the tectum acoustic panels are on the wall. Those are those
gray triangular shapes that are helping to absorb acoustics. Um and then uh a couple weeks ago uh we Fontaine's done a great job of having lots of people touring [laughter] the facility. So, this just showing you some of the the wow factor moments for folks as we're
coming in. If you could go to the next slide. Uh, this is just a little uh montage to celebrate the uh the bench. Remember the redstone bench that we talked about placing uh in the uh vestibule between
the high school and the pool. Uh m Mr. O'Brien donated this giant hunk of stone and uh and personally picked it up and dropped it for us and uh we got it over to the school. Um this is exciting and also kind of terrifying because uh it's
still uh we have not yet figured out exactly what it's going to look like. This is a really good hunk, much bigger than we need and it has to get carved down. And uh I told Mark I needed him to stand there for scale so you could see how big it is. Oh, I thought that was Captain Morgan. [laughter]
>> Yeah, >> I take it. She called you a really good hunk. >> Yep. Yep. Good hunk. Um, so yeah, it's a perfect height for sitting, but uh it's a lot bigger on all all other sides. So, we have some work to to get this to where we want it. Um, and you know,
frankly, the the the the most reasonable cost approach is to just try and let it feel like a natural stone and not try and spend a lot of time and money on the mason side carving it into something uh decorative. And I think the natural approach would be okay. That plus some
cleaning. Um, so just wanted to share that moment with you. Uh, next slide. Just uh oops, I apologize. It says change order seven. It means change order eight. didn't correct that part. Um, but just a quick run through of what's in this change order that's being
approved. Um, so PCO 31R2, um, uh, Frank and I talked a while back actually about, uh, the single toilet rooms and the and the the the record we're hearing from schools that in general there continues to be a problem with, uh, with
students putting things down the toilet they shouldn't, and that causes pro plumbing problems. So we decided to go ahead and put hand dryers in those student single toilet rooms. So we purchased more XL handers. >> That's just a student problem. [laughter] >> Yeah. So that's that's a proposed uh
change to to put hand dryers in all those location. >> Is that a local company? >> It's it is our local company XL. Um and it is their slimline model if you're interested in that. So it's a slightly smaller than the the model that's in the other larger bathroom spaces. >> Are they going to have on them?
>> That was curious. They do that. They did in West Springfield because they >> engravable >> just it has a sticker on it that says >> some gold graphics put stickers on that. [laughter] >> Yeah, it would be love. >> PCO43 is a revision of the building management system control sequence in
response to the final equipment uh uh that that's secured for the project. So being public bid there's differences and then there has to be some resolution of the control sequence. Um PCO46 um was a request uh to switch out the
the stove top oven system to a pizza oven in the concessions building. And then also we put in a a washable ceiling for board of health request. Um uh PCO50R2 was the water meter change at the
request of DPW. Um uh that that uh totals out at $3,641. 72 cents. Uh PCO 555 is a modification of the data rack UPS. So that's the um
it makes sure that the data racks don't go down, provides um secure power to them. Um remember when we talked originally about how sometimes you put the data racks and uh and in the network switches in uh the tech budget,
sometimes you put it in the construction budget. If you put in the construction bud, the problem you have is that you're making decisions before updates in that technology. And what we're ending up with was a system that is more energy. It requires more energy u protection basically because it's running hotter.
And I hear it's got something to do with AI, but I'm not sure I believe it. But basically, we wanted to be sure that those UPS's were sized appropriately to support all of the racks. Um so that was a sizable change for 41 $51,715.
Um PCO57 um is the addition of lighting for the game field flag. That was that area was not in our original scope, but it was raised by uh uh a a a resident uh that the flag should be lit. Um and Fontaine
did a great job of taking care of finding a way of doing that. Uh it's always kind of a challenging thing to do, especially in an existing condition. Um, so that's that charge for $14,881. PCO58R1
um is a a a kind of a a correction um to the prevailing wage change that occurred um um for one of the subcontractors. Fontaine can probably answer more questions about that than I can, but it's kind of a catchup on a wage change issue uh for Grassace. Just for
reference on this one, if you don't mind, don't worry. We um [laughter] as OPMs, we we uh request the annual updates to the prevailing wage sheets on projects that are over a year. Um so that's all status quo part of the process. So we we have done so for each
year. Um forgive me the year, but I believe it was last year 2025 when we did so. Um rate had not changed and they had updated it in the prevailing wage sheets. Retroactively. the new update comes out this March and uh the plumber was able to see that from that date
forward the rate actually changed so they were kind of not billing us the correct rate. Um everything in the specs ties to they need to base it off of the prevailing wage. Uh we think that that makes sense but happy to have any
conversation about it. Steve I see you >> for a change order. No, this is their daily the rate. So they should have got the rate change should have changed in February, whatever, whatever, but it never got updated. So they paid their guys the upgraded date. The upgraded
rate >> isn't a lump sum. >> The no but it's a >> prevailing wage rates when they were published at the time by the state were still in negotiations with the plumbing. >> So you so when you go into it was still open trust in the plumber.
So that was >> had Marches and it came out and it was maybe I forget the difference Danielle but it was it was something so we wanted to make sure they were getting >> they didn't have a CV >> they that's right exactly got it >> PCO61 is uh touching back on that abatement cost you asking about Steve um
that's the steel in the masonry walls so that number is now captured um and again I think Mark and Danielle might want to speak to that a little bit because uh that's that We want to be sure that that's secured because that work is
going to happen imminently. [laughter] So, >> so this was uh coating on the steel on the 1959 section of the building. It wasn't identified in the original report. We did some destructive testing
over April break when we were doing the demo of the district office. We did some additional testing the other afternoon. >> Yeah. um they were looking to see if it was also on the CMU since it was a mastic coating on the steel. As of right now, they're not seeing that. So, they
priced up or they estimated what the cost would be for all of the steel from the 1959 building that has this coating. They gave us a price per ton for the steel. The disposal now has to go to up. Yes, we'll send it all out.
>> So, they'll take it all out as hot. They'll track the weight. They'll make an adjustment if we need to. But this is gives them a a chance to be able to to bill against it. And then if there's a reconciliation after the demo was complete, we'll handle that in July or August. And then
the same thing, we haven't put a placeholder PCO in for any CMU that has this mastic on it that's contaminated. That would have to go out as best as opposed to just, you know, clean CMU. Um, but we'll address that when they
start the demo. But do we have labs on the CMU master >> so far in the limited destructive testing that we did? >> It was not. >> They didn't see it >> in hopes and we're hoping that it steel was sprayed before the mace went up which is great because sometimes they'll spray it as the masonary's up
and they'll get it onto the masonary. The demo we did we even opened up larger pockets which is you know we open up Frank's school but there was um no mastic on the brick or block which was great. So, and then we scraped the steel again and it got it came back came back hot. There was a couple other areas
where there's flashing over the um the defus around the perimeter. That flashing is hot also. So, that'll be a little bit, but that's minor compared to the steel. >> So, we're with the CMU, your tonnage goes up, >> but it's doesn't affect anything in a meaningful way.
>> And that way, we could just keep on moving. We know we're looking for this. Number two is um for [clears throat] scrap metal. uh there is 30k in there for we looked into that a little bit more in the tonnage and we verified ultimately but I I guess in
terms of America's case they would have included that if they knew this was hot and they wouldn't in their initial proposal um begrudgingly we agree with that >> meaning they're losing out on our proposal they didn't assume that this
stuff was hot they were putting a price out there assuming they were getting >> they're getting the money now that all documents out to more satisfaction on this tonnage pro tonnage price. >> Cool. >> So, we pushed back a little, but we looked at the tonnage, we looked at the plans in terms of what they're building for and that's fairly common for big
dunks. >> I think you might have skipped over 56, the addition of PV system. >> Oh, I'm sorry. Yeah. Um, so the PV design uh has to go through a whole design process with National Grid, which has taken forever. um and it finally got
confirmed. But along the way, National Grid gets to make their demands and they asked for a separate transformer so they could basically cut the PV off at any point in time and and actually um also uh a disconnect uh for that system. This
does not include the disconnect uh I believe correct Daniel. >> It includes the material. This is material only this one. so that we could release the transformer and the disconnect. >> The disconnect had a pretty long lead time because National Grid is requiring
viewing windows. >> Um so this was just to be able to get that material released to um get shop drawings going and get the material me time started. There's a separate PCO that will come later and that's for the
work to cut into the existing duck bank, do the shutdown, do all the tie-ins, install this and then there's concrete and slate work that will track separately >> um to support >> we expect that to happen broadly.
>> So 16 to 18 weeks on the the window the double window for the disconnect. So we're probably looking at an October weekend type thing if ideally if we can get the pad and get into this and do a shutdown before school gets back to at least do the infrastructure. That's our goal still, but we still need to, you
know, make sure the transformers in we got the right size and we just got to work it into our schedule which you know what's going on. So um ideally I'd like to do that shut down so we're ready for the shutdown of the fall. We lessen basic but we still have to put it open do splicing. You know there's a lot of work there. So, the second price is
going to be a hefty one from Griffin. Also, >> this is gonna make this one look nice. >> Hey, Mark. >> Bruce here. Um, who's going to own the transformer? Is the town going to own the transformer or is National Grid going to own the transformers?
>> The one for the PV disconnect, the town will own it because we're purchasing that. >> Actually, you own them all, but it's all on the secondary side. You own them all. >> Thank you. >> Yep. >> You're welcome. And the PV the the the
um the rooftop system has is in process of being installed probably at this point, right Mark? >> Yeah. Yes. Everything just uh showed up. We uh the panels are getting landed on the roof today. >> Can you see them from the street? >> Yes.
>> Low [laughter] profile. >> Yes. Low profile. >> We put them on stand so she could singular. community. >> I think now I [clears throat] said it. >> That's great. >> Okay, >> that's it [clears throat] on that. >> Yes.
>> Any any other question? >> Care of that for me, Mark. [laughter] >> You want to see me screen? >> All right. Was that it on the change order? >> That is it on the change order. >> Well, it's fresh in everybody's mind. Is there a motion to approve change order 8
in the amount of bent >> $328,885? >> So move. >> Second. >> No discussion. Mr. Smith. >> Okay. Mr. Crucial. >> Absolutely. >> Yes. Miss Blair. >> Yes.
>> Mr. Page. >> Yes. Miss. Brown. >> Yes. >> Miss. Margin. Voucher. >> Yes. >> Mr. Fanny. >> Yes. Miss Labar, >> yes. >> Mr. Thompson, >> yes.
>> Mr. Christensen, >> yes. And Mr. Quimby, >> yes. >> Okay. Yes. Have it >> for the UPS one. When can we grab those uh other UPS's that we can't return? >> We got um we have switches and stuff
coming in next week. We can ask them, see where they're at. But the ones that we are going to still use a couple, >> they were all still being installed. >> The changeover said there's 20 that are going to be turned over that can't be returned. >> Okay. So then the ones that we still need a couple because we're going to run them without the new.
>> Yeah. >> Um we'll get that conf if we actually >> just we'll swap them out this summer in other schools. So >> okay, we can send it to the use. We'll have Alex reuse and recycle. So this uh this slide is showing just to
move on. Uh maybe I'm not sure if it makes sense Stephen for you to you know kick this off. I'm not sure everybody's aware of where this is coming from, but we can talk to some of where we were last meeting where we were discussing um adding gym projection entertainment
system and the committee voted to have us put a PR in to enable that system to be installed but didn't approve us going forward with um the specification and purchase of the system. So that led to a
conversation about what are all the other things that you know we're thinking should be priorities and uh and a committee kind of has met on that. Um >> yeah that I'll just add to that preface Dory. So there's been a variety of things floating around, some of which we've talked about in this committee
meeting meetings and some in other venues range from furniture to architectural or mechanical or structural ads uh to you know athletic equipment. So we are in a favorable position with our
budget. So we have been uh discussing a prioritization of these things. Some of these things will require additional design and that's what Dory's referencing right now is you see proposed ad services. So an ad service means we need you to design something else that wasn't part of your base
contract. So they've provided some backup for budgets for these items uh given that they're somewhat difficult to quantify. We had suggested that they price them on a reimburseable basis, which means an
architect costs, yeah, $180 an hour and they took 12 hours to do it and that's what the design costs in simple terms. So, we're reviewing that backup right now to ensure that it makes sense given the scope of what we're asking them to do on a individual basis.
And I think that I think that explains it. Dory, if you want to walk through the list and provide some color on that. >> Sure. I guess I'd also just because sometimes ad service and and proposals can get confusing to folks just to say that this is for the design work only once we do the design work we'll provide
a proposal request to Fontaine they will develop a proposed change order and then you'll know the cost of the actual work you know [laughter] so I mean I like to think what we do is work um but it doesn't actually produce the actual physical object so um so we won't know
the cost of these items And you may at that point when you see those costs, you know, maybe you'll go for those, maybe you won't, but you will have already committed to the design. Um, so the things we discussed again that gym four uh four camera projection system uh is
one of those u the new bleachers for the tennis court area. So they're using the tennis courts. there's a need a desire to have um stable um seating both directions and uh and the idea of adding some um shading system to that um which
can be arranged. Uh so that is a new ad here but we've already met and discussed that but we'll wait until you approve it for us to do the do the actual work. Um coordinating an extension of power data and audio to the turf field. We have the turf field contract underway with Gail.
they've already met with us and with Kevin. Um we talked about specific things there, but one one goal was to actually implement an addition of power data and audio. And that will be um an a additional design done by SMMA just to be sure that the PR aligns with and kind
of coordinates with the rest of the power data and audio. Um and audio may not actually be included. Now that's been discussed. Um specify um spectator bleachers for varsity, baseball, and softball fields. So the pads were there. Um but early on we left out bleachers.
Um those have to be ADA compliant. Um and that would be um SMMA doing that work. Um designing a 1,200 to500 square foot pre-engineered metal building. So there's always this discussion at every high school project about storage for
exterior athletic equipment. Um there's always a need for that. There's often, you know, shipping containers lying around doing the job. Um so the the suggestion here is that we design an intentional building. It's pre-engineered meaning um a separate
engineer stamping those drawings. It kind of comes as a package. You work with it as a delegated design but we do have to build or design the slab and do have to coordinate uh what's needed architecturally for that. Once that is um designed, that also then has to be
reviewed and accepted by Concom because it's actually lo the intent is to locate that um actually close to the wetland area. So that has to be reviewed by the town. Um the tennis wall, there's a rebound wall in the previous tennis
court system that was removed. It's been stored and it has filled up with water and is not salvageable. Um, so the request is that we specify a new system and be sure it's compliant and and not going to tear down the fencing.
Um, uh, a, um, PA system for baseball, softball, and varsity fields, um, has been requested. Uh, so we'll have to work on that separately. I will say in addition to that, there is going to be discussion about um, lighting at baseball uh, and softball, varsity, but
we're putting that to the side at the moment. Um, basketball court lighting is agreed as a proposed uh change. Um, and then um any lighting change is going to require us getting uh an amendment in place to planning. Um, and there's also
some things that we're doing at the turf field that may also require an amendment to planning commission. So, we'll also need some time to put together that amendment and go back to the town. Um, so those are the things that I think the committee is putting forward for ad services at the moment.
I will say there are other little tiny things that are always going to keep popping up that are more internal to the school. Um some conversations Frank and I are having about specific things as as they move through, but nothing that we feel uh warrants this kind of a
conversation. >> So Dory, in this list, we're not over um stepping in terms of the available funds that could potentially fund all or most of or most or all of these things. Correct. or within. >> Correct. Remember, we have a reimburseable budget in the project
budget separate from construction. Um, and that >> Yeah, Ben can speak to that. Sure. >> Sorry. Yeah, just to point out what Dory had mentioned earlier though, this is representative of the design services that will help us price out and understand the full magnitude of what
this will cost. >> Feel pretty comfortable, but I don't want to give you an answer yet without getting that uh information. >> So, I'll give you an answer. So, we have budgets for all these items, >> right? most if not all and they were based on either actual estimates that Fontaine did or they're based on historical data.
>> So we think we're reasonably close. You know, we're not going to go out and price something and be surprised that it's 50 times what we thought it was. >> Yep. >> But you know, subject to final design, there'll be fluctuation. >> Yeah. Oh, it's awesome. It's good stuff. >> So that first slide that you said was not reflective of change order eight,
which we just voted on. Now we have two buckets of 1.1ish. And what was the last bucket? >> 1.4. >> Bear with me. >> So we had 1.1 in owners, 1.5 in
construction, but >> minus 380. >> And then so this is Fontaine's GMP contingency. That's within their contract. >> Uh [clears throat] we had 2.7 I know that that's a running tally, but it's 2.7 million left in. And
>> so the So Tom, I'm sorry. Sorry. just the remainder of based on Mark's comment that the the transformer that that grid is requiring now is that change order going to be a 10x of the material. >> It's going to be about 100 grand on top
of that is what we're looking at. I mean that's roughly what they said >> 100 per and then a smaller amount for so >> right not 2000 >> I mean certainly >> trying to beat it down and try to see whether he's come up as pricing but yes
>> yeah it's certainly going to be something and >> if you recall when we were looking at projections to determine what we realistically had to play with >> um you know there were other savings within the overall budget that are not necessarily part of a contingency >> correct
and in the sake of the additional work uh kind of mandated by grid that's third party work that we couldn't have done it otherwise so MSBA will consider reimbursement for that I sound like a broken record on that but I mean it's something if it's that significant right and you get uh full eligibility on the
change or whatever again they have to deem all of that but traditionally if it's something that an inspector utility says you need to do >> needs a little cover >> yeah but if they cover anything that's found money >> right And to to that point, all of this would be
nonfound money probably, right? Ben all of this is site based. >> Yeah, [clears throat] >> for the most part, Dorian, I'm not >> Yeah, I mean I think I think it's worth thinking of it that way. >> Yeah, I would. Yes.
So the question is is there anything on the list that folks are against or we missing anything on the list, right? >> Well, I guess that that's like the whole question, right? Because Yeah, sure. We do we want to explore that if it is $2
million to do it. So without it's it's hard to know for sure without all the information or at least an estimate of what what power and data and audio to stadium per field. Yeah, we could have a or Steve said they're looking over the
design number, but what's the actual Right. So, if we design all these things or pay to design all these things, >> what does that roll out going to look like on construction, >> right? And that's why I asked with if it would be with inside this the budget and it seems like it potentially should be,
which we won't know until we get it. But >> yeah, you're an absolute one big ticket item, which is the ball the ball field lighting, >> right? Right. Which we had >> even with that. Right. You know, when we met a month ago or three weeks ago, we were well within what we thought our
budget was going to be, >> right? >> Understand that that one's now perhaps a little bit in jeopardy just, you know, for the reasons we all know, right? It's only it's only two sports and it's a big number, right? I mean, that that's going to be 1678
all day long. I think it would be cool to have, but I also appreciate that, you know, that's it's limited ROI on that one, right? >> I guess I I'm always going to come back to if we can save the taxpayers some money,
if we come in under what we thought, that should have part of the conversation as well. >> That's all. >> I mean, we're we're we're stewards of the Yep. >> of the taxpayer dollars. That's part of why we're here. and and and I think we've been doing an excellent job is my point. And so as long as we don't rank
it to 11. Um I'm on board with with almost anything. Again, I I I share your thoughts on the lighting. I feel like uh that's a big number for I don't even know how much use the the lights would get for two months of games or three
months of games. Um, >> where where I would also add to is so we have eight different programs who use the stadium, right? That's a lot. Every season there's two to three. The stadium is also utilized by the community to walk the track. Also a community aspect
as well. So we leave those lights on seven nights a week till 9:00, right? >> I don't see that I don't see that happening with the baseball field. So, >> no, the usage would be would be minimal. So, >> right. Um,
>> so you're talking about that big of an investment for again not not much in payoff, I guess. >> It's just a different use. And that's where I come back to is like it would be awesome to have place for the baseball field. It would honestly be great to have like the cross country track lit up
so they could play at night too, you know? But, >> well, it's a joke cuz it's >> that'd be cool. Yeah. Right. [laughter] So, um, like if we could do something for all of our programs in that way, it'd be great to build a hockey rink to bring our hockey team back from West Springfield, you know. Um, I just
>> I don't think that's in the >> design for all of our programs to make our programming better. It would be great, you know. I just >> Does anyone feel strongly that we should continue to investigate the lighting for those fields? And when
I say investigate, I mean we're going to commit 60 some odd thousand dollars to Dory's team to engineer a design which we would then have Fontaine price and again as we sit here and some of that 60's already been spent because
they've done you know some modest work just to kind of get us to where we are. Can >> I ask a question? >> Certainly. The lighting is that to have additional time on the fields or is it a problem now that things get dark? >> It's additional time. Okay. If you want
to play games starting at 7:00 and play until 9. >> Okay. Would that be great? Start at 4 >> as the season goes on. So, we push some of those start times back to 5 or 6 so they can play a little bit later and also fail. It's easier to attend. >> I see. >> Um,
>> would the recck department use it? So can you >> get to the time of the year where baseball games get played really have decent light until almost 8:00 most of the >> gonna say sometimes >> good chunk of it. So unless you're putting little kids out there past 8 and
we couldn't come up with a high school that has them in the area if that tells you anything. >> It's just not a So I think we just decide not to move forward with them and go on with life. We for the basketball courts definitely I would suggest we >> designing them to get closer to a shovel ready project. That's a lot of money to
fund raise, you know, to move forward with it. >> So, you're proposing doing infrastructure. >> We're saying 60 that we're specifically quoting on. >> Quick question. >> Have we paid 30 so far? Or
>> go ahead, Bruce. Sorry. >> Hey, what pot of money is the turf replacement coming out of it? Has that been accounted for too in this budget? >> The DC budget. [laughter] So that's another million dollars. That's all. >> So the design the design has been
factored into the previous amendment for the design team, Bruce, but yeah, you are correct that um hasn't been actualized. But in terms of what Steve was saying when you know we're projecting this, I'll say that it was based on kind of informed information, not firm numbers from the subs and gone
through the proposal requests process. Um, so we can't speak to those numbers yet, but it's not like we're just uh hoping and and setting the design team uh on their way. >> Bruce, the operating assumption is that's a as close to a mustave as there is. >> Yes, I know. But I want to make sure
that million dollars is considered when we look at these as well. That's all >> that's coming out of the five. Yeah, >> that that's what I meant. >> Okay. >> The the money set aside. >> It's not formally committed. >> Got it. >> And I had a question, too.
>> Thank you. Um, it was hard to hear. Did I hear someone say that you checked around at all of the uh high schools and you can't find one that has lights out on the baseball and softball fields? >> Yeah, we don't know. I don't know of any Pam. I mean, anecdotally school
>> should be Yeah, they play they play at that park, right? Park, not their >> Oh, yeah. Pam, it's not a common thing. I guess we could definitely say that. >> Okay. >> I mean, maybe one or two in the state, but it's not it's very uncommon. >> Yeah. >> Yeah. I mean I I was just going to say I
mean Mark Mark Franco >> in their community not at their school. So like [clears throat] >> fancy fields the parks right >> you know >> uh Springfield teams use Forest Park or the parks department. >> So same with Blunt Park. Central uses Blunt Park.
>> Yeah. And again in terms of giving everyone everything. I mean baseball and softball have a designated space all themselves. Everybody else shares all the space. So >> it's not like they're getting nothing. Um, I I can't I I [clears throat] wouldn't be in support of the change order for for lighting on baseball. No.
[laughter] >> Nice school. >> 2070. Put your request in the time capsule. We'll open it then. [laughter] >> Plug in that time capsule. >> So, yeah, [clears throat] we should just take it off the list and move on, right? >> Think sounds like we should done talking. >> Oh, I'm sorry, Pam. Did you have another
question? >> No, it was more just a comment, I guess. you know, East Long Meadow is um as Mark DeFranco came and said, and my son played uh baseball there, so I I know um how important it is to some people there and but as you said um it's a big ticket
item and the hours during the day when or in the evening when they play, you know, it's that time of year where they can get later um and still be okay. So, um as much as I am a proponent for um baseball and softball, I'm I'm going to agree with the rest of you. So I I think
it's we probably should not go forward with that. That's my opinion. >> Should we formalize that or is this discussion? >> Yeah, I think we should formalize this list, right? So, but it's not on the list, but folks are in favor of basketball lighting. >> Absolutely. I'm set with that. Okay. Yeah.
>> See, I don't know how I feel about and it's not going to be popular. The entertainment system in the gym. Part of me is like, hell, that's cool, but you know, how long is that going to last? Is it going to be something that we're going to be using 10 years from now or is that whole system going to be
outdated? And then how much was it? Because I was kind of in two meetings at the same time last time, so I didn't really hear, [laughter] you know, like how much was that proposed to be? >> Like 75,000. >> And I mean I I think that's kind of neat
and it could be fun and whatever, but is that really >> Do we ever hear back from that school? Um, >> you know, I want to see us get 10 years out of it. Are we going to get 10 years out? >> Yes. I think if we got 10 years, it worth it. And I think the little things
like this will make this building like >> all right's going to last 10 years. You know how they've taken all the pro their lasers. All right. You know, you see they've taken all the the projectors out and they're putting the TV sets back in and it's back and forth and it's like, you know, I want it to have longevity. Dory,
if we do go forward, when would we have to know the specification and uh the purchase of it to do? I'm so glad you asked that question because I was going to say once you were done discussing this in voting that I think a question of timing is important here because I'd like to know if you have a prioritized
order because some of these things are going to take time to design and get a PR on and others will be fairly fast and in terms of they may be fast they may not be easy to to to bring into the project because of the work that's at hand. So, I can imagine the the
information coming to you um over time and I don't know if we just act on everything or if you are going to want to wait until you know all of the costs and then make further decision. It sounds like Steve, you're you're imagining the money's there and
therefore we we already feel confident about that. We wouldn't have to worry about order, but I don't know if that's how everyone sees it. Just want to check in on that. I think the list I think Dory the list is the list and so we as a group today
approved this list then we would uh lean on you to decide on the order to which you got us the information in terms of when >> it would be decisions would need to be made I suppose right >> in conjunction with Fonte >> in conjunction with >> right so for instance we would we would
quickly be able to put in we already have ready the the PR for the entertainment system and we'll get back that number of 75,000 or whatever it is right and Then the the pre-engineered metal building is going to take quite a bit longer. We're not going to get that number for quite a while. Um so it'll be
kind of like that and and I think I just want to clarify that. Yes. So as we get that we bring it to you like every other PCO. Um >> is that pre-engineered metal building have a metal roof as well? >> Yes. Dory,
>> I'm curious um and I I just am really just curious if most school use their proposed add-on services solely for athletics or if they sometimes add them to the school. >> And I'm not proposing any absolutely
they do both. Um and uh and high schools always have a lot of athletic interests and there are things we are adding. Um I think you're probably not seeing a lot. The documents were we were really lucky to be honest. This project bid out at a very good time. The budget was well
established. It's adequate. There are little things that we're adding and I'm I'm sensitive to that. So even if it's something as minor as Dory thinks that that paint doesn't work on that wall, we're going to change it. Or um or we look at something and see something not working in the building. Are we going to
change it? And we're not holding back on those things. if it's mi really large like for instance today came up that Lorie Paul's who has designed and been heavily involved in the design of the kitchen says things have changed for her she needs a change in some equipment and
we're entertaining that so it's not being discussed today because it's more a part of our process just as designers to work through those this is being called out as ad services because it's new scope so that's why it's getting our attention
How long out do we go from when the students are in the building, right, and they start using it? Because it was kind of a question I I had along with yours. How long out do we have to like look at all those things that need to be tweaked? Is it 6 months from move in or a year from move in or I know at some
point we're going to close this project out, but what is the the average time that it takes to kind of better those things out? >> It's a great question. [laughter] It varies in different projects. Um, I will just tell you that the general
thing you should know is that there's a one-year warranty on installed elements. >> So, that means within a year, for a year, we're available to help you with something that didn't work or didn't make sense. Um, and so we do stick
around. Um, uh, we hope that there's not a lot of that. And and I will say if you change your mind about something then it's an ad service for us. But but in general I'd say we will continue to be working with you for quite a while as
long as a year. Um addressing issues that come up. Not that you're going to see us the way you do now. Um but um you're not going to be abandoned. [laughter] Um and there are things that you you thought you thought you understood and now you're realizing you know you need something else. Something has to happen
in the auditorium. um you want to add a light or uh we we have these we're already getting those kinds of requests and we're working pretty closely with Frank who's vetting a lot of that to us. Um and thus far nothing major. Um but yes, you're right. There are times where
things can stick out there for a while. Um site site is a big one, right? >> And I know we're going to be mindful of it of whatever contingencies we have to like >> keep some in reserve. Yeah. Yeah. >> We're not going to give anything back till we're done. I know.
>> And Beth, in terms of the warranty, I just wanted to clarify it is for most things is a one-year warranty, but it's from substantial completion. So, it'll be in July, not, you know, August or September. Right. Right. >> So, we'll be cognizant of that. But obviously, the Fontaine is going to be working with the district that we're going to be livening up a lot of those
systems and all that. So >> I mean it's also again not that we want to encourage you know another wish list in November but as you get into the building and you start actually using it for its intended functions. You know there may be we really should put a data jack right
there because of blah blah blah >> right >> and it makes a lot more sense to just go put one in than it does to run extensions everywhere and have kids stripping and so on so on. >> Yeah. Right. >> So there's an opportunity to make some things correct if they need to be. >> That's right. I would say in general
>> insurance providers, thank you for that. [laughter] >> I would say in general, while we're working as hard as we can to not complicate Fontaine's life because of their schedule, um there are things that come up where it's like do it right, you know. So, uh so in discussions today, we
agreed that we should add a phone within the kitchen, not just in in the office. I'm going to have to add data check. So, we we're doing those things regularly. Um, >> I guess I would say that this list is far from ostentatious.
>> Um, maybe with the exception of the basketball court thing. Uh, all of which probably would have been in >> some sort of design had >> maybe there been money for I mean we're talking about bleachers that feels like >> Right. Right. >> Or some of it was included earlier. It
was taken out. >> Correct. That's what I'm concerned. >> So I don't think there's anything on here that's like why are we adding that? No, I don't think the basketball court lighting is a bad idea at all. I mean, they'll play in the middle of the winter if somebody shovels. >> Okay, you get your [clears throat]
>> That was my way of saying I'm I guess I'm okay with the list as it's you're talking about in the gym when you said that, right? >> Huh? >> You're talking about in the gym, not outside. >> Yeah. Sorry. Yeah, I meant the the projector thing is really the only thing that's like >> fancy. Yeah. Yeah.
>> Bey and we don't have a lot of fancy in the school. We have a lot of nice but we don't have I get that. >> Yeah. >> All right. Well then why don't we formalize this just a little bit and say that for now this is the list that we
are going to pursue you know subject to getting things worked out with Dory and her squad. And as we get actual designs and Fontaine is able to put numbers to them we can then make a decision on whether or not we want to actually go do it. I will say again, I think the
elements on that list, absent the ball, the softball and baseball lighting, are well within our grasp. Yeah, >> I don't think we are rolling the dice at all. >> And I want everyone to know that uh that
is not uh an opinion. Uh Steve has more knowledge about most of this than almost everybody knows or has forgotten. Uh so uh I think we should all feel pretty confident with that statement.
>> So that said, is there is there a motion to pursue this list? >> Can I just ask one more question, >> please? Dory. Dory, just on a pre-engineered uh metal building, are you talking rollup doors and multiple uh people doors too and windows? presumably and I would say that's the only one
where I can imagine you know it's it's impossible to pin down the cost of that at this point because yeah like everything I've done on this project once you start having a committee conversation about it there >> there are things that come up so uh so I would guess that yes it's rollup doors
to get uh uh vehicle type you know maintenance equipment in and out and a mandor um maybe multiples and uh and right now we have power to it but you know there might be some need for some specific equipment. So that's that tends to be the one that I see in addition to
what we're talking about field lighting. Those are the two big big items. The rest of them I agree with Steve. There's nothing that's that's at all worrisome. >> We can sit down and build a budget. >> Yeah. >> Yeah. Exactly. And that's not gonna not gonna you know we have to limit ourselves and constrain. And we tried really hard to say that to people too is
like >> don't don't go crazy on this building, you know, >> right? But make it functional, right? >> Fiber to it. >> Yeah. I know. Don't let Don't let Ryan show up. [laughter] >> Come on. I'm on your butt.
>> So, you want to move that we uh approve the proposed ad service for design just as presented. >> Think we've already had the discussion. Okay. Mr. Crucial. Yes. >> Yes. Miss player.
>> Yes. >> Mr. Page. >> Yes. Miss Brown, >> yes. >> Mar Voucher, >> yes. >> Mr. Faith, >> yes. >> Miss Lar,
>> yes. >> Mr. Thompson, >> yes. >> Mr. Christensen, >> yes. >> And Mr. Py, >> yes. Denny, we can sort out with Dory what all >> we'll look through that. Can can I raise one other issue just that came up that I
haven't heard back on that was an ask that I do feel like this would be the right committee to discuss it just and Frank maybe you could really communicate about it but it's about adding a p a sound system at the turf field specifically
is that something we should be acting on because uh we gave you some >> in I thought I thought maybe I misread it I thought Dory you said it wasn't feasible It's not recommended. >> It's you could purchase a separate system just as a remote system. You'll
have power there. >> Um but it's not recommended that we alter >> we purchase if we get power out there, we can purchase our own system. >> Correct. And sort of a a a movable system, right? Rather than trying to take the press box system, that's not
feasible for it to do all the work that you were looking for. >> That makes sense. >> Yeah. >> Okay. Yeah. I'll talk about it quickly here. So, um, so every year at graduation, we bring in a sound company, uh, and and they basically do all they set
up all the sound for our speaker systems. We can project from the turf out into the audience. That rental every year has kind of increased in cost. This year is around 15 $1,600. They increased on us by almost 30% from last year. So, I'm expecting it's
probably going to be pushing two grand a year starting next year. Um, so my thought was if we can embed some type of solution within the system, it's going to eventually pay for itself because I'm not going to be dropping that 1,500 two grand on a sound system
for the stadium if we own something that we can set up ourselves. Um, so I did ask Dory if it if it made sense to potentially tie the sound system that they're developing for the press box area into something that we could also
add speakers to down on the field. Um, just so I don't have to that comes out of our annual budget. We have we have that line item for graduation, you know, but if I could pull that piece back annually. Zor, what's the downside? Oh, there's no I mean the downside is so the
system for the press box is is sized specific per Kevin's request to to sort of feed the bleachers there. The system they use on the field is a totally different direction facing a totally different way and trying to do a very different thing. So so pairing them doesn't work as well. Like I was
thinking we could power we could run from the amps and the power in the press box through that narrow conduit, feed it all in and have the two systems kind of [snorts] like a singular system. But in talking to Cavanaotchi, they didn't think that was the best way to go about
it. And it would be better just to buy the speakers because the system that Frank rents has a a a field PA for, you know, how they set up graduation for the speaker um for the speakers, a little um kind of mixing board all right there so
they can kind of orchestrate all of that service. So that almost just wants to be its own portable system setup that you can then store. You could use it elsewhere. You could use it on the baseball fields. could use it other places if you wanted. Um but um rather
than kind of having trying to stretch the press box to serve that area. >> Dory, if we were to purchase a system utilized for when we might host events like that, >> placing table speakers that would project loud enough to make sure we
cover the entire audience of the turf. >> If we're there's not a design component because we're just buying equipment at this point, what would you project a cost would be? Oh, I can't tell you. But I mean, it's going to be cheaper than the other route. But also, it's just like when we
add equipment to the equipment budget, it would be the same. You could either ask us to spec that for you or you could figure it out yourself. And but either way, it could be within the project. >> Yeah, with the project. >> Yeah, that's the question. So, you could spec it. >> Our band director projected somewhere
between five and eight. We could easily buy a more than adequate sound system. Probably even closer to five, right? I don't know if that's does that sound low to you, Dory? >> No, that seems reasonable. I was thinking more like eight because I when I saw everything that they had included, but you know, down at the rental service, it seemed like some of that was
added >> to that pays for itself. >> Can we purchase that within the project? That's what you're saying. >> That's what I'm saying. Yeah. Like the same way we just added we added um music storage equipment um to the band rooms and and a teacher done the work and it
was just a separate PO. Do we have to find a system first to approve that or approve it first and then go find it? >> No, no, you don't need to prove it now. I just think it's something that should be discussed now because it was left hanging and I want to be sure that we don't we don't neglect it. >> This is just the catalog.
Come set it up for us every year. >> Let's do it. We'll bring it back. >> So, we'll work with with Frank and Pam. [clears throat] I just wanted to be sure that didn't get lost. >> Okay. >> I appreciate that story. Thank you. >> Um Frank Jamie here. I just wanted to
say we we had originally were going to work with the DJ that I know. Um I can ask her too like >> what's a recommended for me the 8 to the 5 to8 sounds pretty low just from my years of working with her. Um but
>> if that's something that gets set up that's something my staff can work with on the day of. So that would work for everybody. >> That would be that would be awesome. Thank you J. >> Even if it's Yeah. And even if the c cost even increases eventually it's going to it's going to pay for itself. >> Yes. >> Takes years to make money back.
>> Yeah, it makes sense. >> I can worry about that. >> And there's more uses. >> Yeah. Any event that happens anywhere you can pick them up and move them. >> It's no fun. But I've done >> more. >> Have to get some roies. >> Might have to get some roies.
>> Amy, could you see that potentially being utilized for something like the concert series? >> Yes. or like if we bring back national night out or anything like that. Yeah, >> to be s coming back >> Dorian in the PB&B
[laughter] soon to be Dory got anything else? >> Nope, that's all. Thank you. >> Thank you, Daniel. >> It's your part of the show. >> Our part of the show. Well, you guys all know there's a lot going on in the next couple months, right? So, we are
anywhere. If you look at some of the things going on, we have plantings going on, sidewalks going on, you know, district offices now done, detention basins are in. Um, we're working around diligently to try to finish exterior all around the east side of the building and the south side of the building. Um, so
as the front of the building comes down, we're working out front going north. Um, the sod, the irrigation pump systems up. We're getting back flows checked today. Uh, sod is expected to be on site next week by the end of next week. So, we're going to be checking heads next week and all the irrigation system and hopefully
the plan is by the end of next week actually starting to roll sod out um for those fields to give you you know Frank and and the team some um >> so the side that you already laid out for the >> so for the middle for the AE courtyard we laid that saw there to kind of tie in that whole a courtyard sorry Bruce you got a lot of maintenance to take care of
but as we move through that you know that's the exterior part but in the interior as you know everything's moving fast and furious we have floors going down everywhere the IT closet's not been cleaned and ready. We're ready to the the units are on in there. The AC's on now. We're testing that out there. So, that's going now before the switches go
in next week. So, then we'll tie tie the BMS into that also. Um, all final cleaners gone through a few rooms just so we get a a piece of what they're doing and how that works. And then what's going to happen now is Dory's team's going to start we started giving Aviva and her her staff some of those
areas that how they're going to um start doing a punch list in the interior before the furniture comes. So, we're kind of working that way through. And like I said, right now it's it's the flooring everywhere. It's the gym floors on site. It's the flooring in the in the main corridors. It's the flooring, you know, in all the small rooms. Next week, we'll actually start the um admin wing
and starting to work in there. Final paints going in that area. Carpets's coming in next week. So, we're kind of working our way around the building and down through towards B and towards the pool. And as the pool goes, the pool, all the pool company's on site, the filters are on site, all the materials here. We're working uh the locker rooms are painted and ready to go. Mechanical
about 70% done in that area there. But we're also, you know, that's a little bit lag behind because we're trying to push the school to get the high school opened up. So, kind of where we're at with all that. And then next week as we start, 18th is the day, right? So, the 18th, you're out the 17th, the 18th in the morning. The movers are done by
noon. Power gets shut off, you know, water, sewer, gas is all gone by the afternoon of the 18th. And then we start abatement, and then we start working our clearances, and then we start doing our demo. So, it's kind of our path forward. And behind that is asses and everywhere. So, it's what it's going to be and how
it's going to be of the summer. And see you guys in the fall. [laughter] >> Already teamed up to >> Yeah, they're all scheduled. You know, I'm going to work with, you know, with Matt. Matt, we took a walk with Matt last week. So, he and I got going have a weekly walk through. We'll kind of go
through the demo process with him. the the reason on the 18th and I you know I know I'm pushing it right you know to the limit because the 19th is Junth and if I don't get things shut off and then on the 18th I got to wait till Monday the 20 the 22nd before the utility companies will come back. >> So we're really kind we have I've
already kind of scheduled to push that forward. So I have to have the conversation with Matt with the demo department and how that works in the letters and he can witness the shut offs and we'll kind of go over there and to make sure everything's safe and I go from there. Then from then the light the light poles will come out the week after in the parking lot because it was no
longer needed. And then we have our reg then we'll work back to turn the lights on the parking lot with the EV charge and everything else that goes with that whole system. >> So >> do you know when they will start tell [laughter] >> uh it will it will it'll happen as soon
as it can. So what happens just like I said utilities go down they bring their own generators. We start the abatement. We get clearance from the hygienist. And once the clearance is enough and the crews are abated far enough in the building where I can do complete safe separation,
>> then we start. So I can't give you a date. Okay. But it it'll happen quickly. >> They've been doing shifts. >> Avail two shifts. Um and we'll we'll work that hard to get that done and get the clearances and get them out of the way and then we'll we'll start the demo as soon as you said they killed it at
the annex. Huh. >> Yes. So >> yeah. >> So the pool may not be ready ready in September. >> We'll we'll work that out. It's going to be a hard fight, but we're going to fight that to the end. Oh, that is >> in the end. >> Wing the same answer or that which should be done.
>> No. No. No. You'll be No, that school high school. Yeah, we're we're looking forward on that. >> Told you I'd get it done for you. >> You know, if I was you, >> I stay I stay in Cardamondi Pam until you know October. You know, nice smooth transition. Everybody be all done. The bugs will be kicked up. I just asked it
to be done. >> It'll be done. But >> be in the chaos. >> We're moving into something that we should >> visit though in terms of uh the lease and all of that. >> Yeah, you need to talk. But we'll work forward with that and when they want to move in and how that works, right? And then with Frank's staff, we already kind
of talked about that bringing Frank to his staff and that's like we're working on that area now to kind of clean that up final pass through on that. >> Great. >> So, >> and then there's photos of some of the things that Mark just talked about if you just flip through. Oh. >> Um, >> nice basketball courts going in.
>> Basketball courts supposed that that's scheduled to top coat. Uh, I think it's next week 18th I think it is actually doing top coat there on base coat >> base coat. There's >> I don't know if there's any >> photo. >> You can keep going Jamie. That's a
basketball court there. All right. There's a lot of space. >> Unbelievable. That looks sharp. >> Notes on this. And right right now we've just started today digging that little the playground for the pre the prek started getting dark now. >> Oh that's true.
>> Y we got a brush on it. >> That's the back. That's you know that's your cafeteria. You know the wood for the top has just come for you know the trellis area there. Trees are planted. Grass is you know is growing in that area. The greenhouse is pretty much done. Waiting for a couple more things
on that. But the seats in there we're putting in storefronts now. metal panels are going in. You know, all that's kind of climbing together. Now, tomorrow we're paving that road that that's the porest pavement road back there. So, that'll be paved tomorrow. And then we do the balance of the tie-ins with the sidewalk and kind of clean that up. And
like I said, the turf the uh the side will start, you know, next week in the back field. >> What a difference through that mud back >> go a long way. >> And those those are your fields, right? So, those are out there. they'll be good to go. >> Yeah. The goal, you know, get that water
going, get that and, you know, we'll give you, you know, hopefully it's ready on day one, but we got to make sure it's it's established, right? We don't want to get on it early. If not, but it'll definitely be ready this >> another month. That's going to be a lot of green, >> right? >> Yeah. Yeah. >> That's crazy. >> Yeah. So, yeah, heads are there. We'll have to test the heads. Irrigation's
done in that area. Crews out there actually hand raking that for the past week and a half. >> Is Kevin working that into schedule, Frank? This the fields that we have fields. >> I don't think he is. He's not gotten there yet. I think he's waiting to >> to see green. >> Yeah. [laughter]
>> See with his own eyes. Yeah. >> Well, be done with the football plan for a possibility. I know it's a it's happening. But, you know, until you guys give him the green light, he has alternative plans for everything. I think that's just how he operates, you
know. >> Daniel smoke keeping up. >> Keeping up. His knees are, but he's keeping. >> Yeah. >> And then again, that's Dory has some of those. That's the uh cafeteria area that all that tile is complete now and grouted in that whole area there. The
part you see that looks like untaped. There's there's panels to go on there. Um the walls, those are all completed in those areas there. Now, also it's just more of looking, you know, looking south, uh learning stair, the terazzles in as you can see there now.
And the stair rails are now installed there also. Um and that's all grouted and done there. A lot going on. >> Good looking stuff. >> Yeah. And I I know that the a lot's been flying and I know it will continue to. So if I don't get back in an orderly
fashion, you you have my cell phone. >> Use it. Don't share it, but use it. [laughter] >> Okay. Great. We apologize for >> No, no, no. I No apologies needed. Like let's if things >> Yes. Okay. Yes. >> Yeah, you're right. Though the next step, >> yeah, there's no looking back at that.
It's just, you know, we need to kind of >> I'll just sit out front with a pen. You just run up. There you go. >> It'll it'll come also whether John's going to be because the manifest will come too as we start doing and hauling stuff out now with the steel and everything else. It goes, we're going to fill the trailers up. We'll get the manifests. We could have even some
pre-signed and we can work that out. So, >> pre-signed. >> All right. [laughter] But again, see that when that manifest though, just so you understand that that's just it's a pre-fined piece of paper. It doesn't get filled finally until it goes, you know, to the final destination. We get the copies back. So,
it's >> Don't listen to him. We'll get you what you're >> Yeah. I made John do it, but on behalf of the town, I made sure he put that little sentence. >> Your name, right? [laughter] >> We'll put the steel at Tom's house if we have.
So you and I have already kind of talked tenatively about what who I bring in uh assuming there's not even a window of a time where that might happen, right? >> No, it's not really. We'll see how that goes and and again we'll see how and and
we're working with Dory's team like we've mentioned about you know the affidavit's got to come in. We're balancing the building, right? So units are going on. So the gym is balanced with air. The auditorium has been balanced. Building E has been balanced. Building D will be done by Tuesday. Next week we'll be in building A. So that
means all units are up and running. We don't have them on. We turn them on, balance them, get the right air quality, shut them back down, right? Can keep going using with the media filters so we don't clog anything up or anything else. So those areas will be working. Like I said, by the end of next week into the following week, building A will be balanced. We'll be working on the B in
the locker rooms and on the um so pretty much by the end of the month into maybe the first week of July, the building's balanced. So which is good. So now we're going to look at blow door test. We're going to do air quality test. So, we're looking at all those things trying to tie all that together. >> Probably early July, Mark. Correct me if I'm wrong, but that's probably when
we're looking for custodial and the >> Yeah, I think we we we look when Mike comes back, I think you bring Mike in on July one. >> Yeah. So, so Mike can work as remember substantial completions in the end of July. July 30th, right?
Mike though could come in as you know working with PPE on and it's a good thing for him to be here to talk with the plumbing forum to talk with the HBC see what this is know where the valves are to have the conversation with us let them walk with some of my guys to understand and learn the building
>> know it. >> He wants to know it right and it's the best time to do that is with the people that put it together and then you the rest of your crew doesn't need to do that because we're going to clean the building and give you clothing a building that's clean at the end. Um, but I think Mike is a key component for
you and for success of your building. >> Same Ryan asked about getting into the building. I I think when we have the network up and running, >> um, again, PPE because we're still in construction, but you know, there's no furniture, you can come in and play
around. >> Wears a helmet at his desk anyway. [laughter] >> Very strong things. >> Um, but yeah, with that aiming the cameras, we got to look at the cards. We got to look at the cards. You got to program all that stuff. Making sure the bell system, all that kind of stuff is all integral to kind of get this this thing up and live.
>> Yeah. >> So, I wouldn't say your whole team and I would say don't have plan to have, you know, computers laying around and it won't all be secure yet, but >> yeah, it won't come in and learn all the systems and play around and see what they're installing and ask the question,
>> be part of it. >> Ask the questions, right? >> If you don't ask the question of people that put it together, you're not going to get the right answers, right? So it's it's very important that that part of integration happens. >> Do you do the same type of thing with the pool? I know this is
>> we'll do we'll do the same same thing as like >> as you're installing that stuff. You bring in >> well we we have training for everything right. So I mean when the pool is together all that mechanical equipment will be together and that will that part will will train as we go and fill and start doing that stuff but yes we have
all that scheduled well we will have all this scheduled to do that anything else FBI thank you thank you then I know we already covered change order eight but I there's a JWA amendment 8 also
>> before we had uh finalized kind of how we're going about this so apologies on that. That was last week when we thought we uh >> shorten this up for you folks. >> Hey, Steve. >> Yes, sir. >> Um I wanted to bring up something to the
committee as well. Um the resident that donated the stone for the bench would like to donate another stone. Um I figured I'd throw it out to everybody now. I don't know if we have a need for it, but it's a very large stone. It's got to be 10 feet long.
mark eight feet uh wide and then >> two feet deep. Um and he wanted to donate it and engrave something on it and donate it for the town. So, I just wanted to bring it up to you guys. Um not sure if you have an appetite for
something like this. Um he was thinking about engraving um something along the lines of East Long Meadow, a great place to raise a family. Um, so something like that. So I told them I'd bring it to the committee and we would get back to him
uh with a decision. >> And Tom deliver that, Bruce, or how does that work? Bruce is the delivery person. >> Um, we'll probably end up helping with the delivery. I'm assuming he's got to get it engraved and things like that. And also, well, >> we need to find a location for it. So,
um, if if, like you said, if it's something you guys want to consider, >> I think it's a great idea. Maybe we should go to Eric with it. and see if he's got a thought. The landscape architect, >> there's got to be a place on site where it can go, right? I mean, >> yeah. I And I don't know if the the the
pool would be a right place. Is there more real estate over there? So people >> the red. >> Yeah. I I don't know. >> You mean in the pool, Bruce? >> I don't know if you want [laughter] to do that. >> It's a grotto. The grotto. [laughter] Gordon wants it in his front yard for
his retirement press right >> how do we get to get him to get some ideas on that >> I was on site so I do have an idea what it looks like uh okay I didn't get I was just checking it was kind of in the in the woods so I don't have a clear enough
picture to help Eric but I can describe it um and we can talk about it and take a look at the site I was um thinking you know that as there are I wonder if it might be helpful if I could share screen. Can I do that? Yeah, I probably
can. Right. So, just to >> we'll find out. >> Jamie, we'll find out. >> Does [laughter] this work? >> Out of my head. >> Right. Does this help you guys can see that? >> Yep. >> So, this is Eric has um in the site
design these um storm water basins essentially that we that the DPW has donated all this redstone. So, we have these kind of scattered throughout to give it a naturalistic look that is, you know, looks like you're um going to drop off, you know, something at the at the
um waste disposal in town, right? But it's much prettier. [laughter] So, um so there is a native feel for it. And I think that would be what I'd ask him to do is think about are there places as you approach the building where it would logically sort of fit
within one of these types of landscapes to do that. I'm guessing because what he was thinking about was it being vertically oriented which means it's going to need a big honken footing to keep it from falling over being at risk. So we'd have to kind of be sure we engineer it because it's tall and it's
thin and it's interesting but it's vertical. So yeah, I'll bring it up to Eric, but I just want so people can have some sense of what I think Bruce [snorts] heard and what I heard um that Mr. O'Brien was thinking about. Um so perhaps in an approach to the school, is
there a way that that can be added or is there someplace else on the site that you could imagine a vertical statement like this happening? Um so and I think it's in these kinds of locations that you we'd look for it. Um but we will find out for for sure.
I'll take it to um to Eric and ask uh and get his thoughts. >> Let's go. >> Everybody on the committee is excited about that idea. >> Yeah, it's great. Cool. >> Great.
Sorry. Can't figure out how to get out of this now that I'm here. [laughter] Sorry. [sighs] >> Our our final item is scheduling our next meeting. The next month being July, uh, tough month to land an SBC meeting on, I know.
Uh, but open to whatever folks for availability. >> I got to be out front with my pen. >> That's a good point. >> We know where you're at. Um, so yeah, open to whatever folks want to go after the fourth. Um, Fontaine, I don't know
if it's any preference of you guys go middle of the week. Just so you know also that right together. >> So if you guys want to pick a date just as good as any for us. You want to get back to the Thursday schedule. Wednesday's work for you. >> Do we have another change order that'll
be something soon that we >> would put at least middle of the monthly. >> I don't know if they have it on the actual calendar. >> We got the 9th or the 16th. >> 15th 16th. Yeah. 16th. I think the 9th might be a little early but >> me and Bruce are on vacation.
>> Yeah. I will I'll be at a conference the week of the 13th. Not that it matters so to me, but uh that first that 6th through 9th or the 20th the 23rd. >> Like 20th, but Jamie's out. >> I'm gone that week. The 20th. >> I can't let someone else be in charge
that day. That's all right. [laughter] >> Well played, Jamie. >> Well, so we may have another change order at that point, guys. There's nothing that I'm aware of right now besides that that would uh need a forum for approval. So, I'll let you know if that changes, but
any dates as good as any. Uh >> well, if they're coming up with a change, we can pull together something remotely, >> right? >> We could do that as well. So, if you want to hold off and then we just let you guys know what would work and see. >> We'll probably have decisions to make in a month, won't we? After all these things,
>> so we should schedule especially in July cuz you're going to have trouble together. Yeah, push it up twice a minute. Yeah. So, how's July the 8th or the 9th if you guys are available? I should try to stay away from the fourth. >> We're going to have we're going to start to get numbers from Dory on that list
just to so we're going to have to physically sign anything. >> Dory's going to be six weeks just to pull together designs for >> it's down the road a little bit. Yeah. >> Yeah. Really >> just be we have another change at this
point which we just cleared the little bit of the plate Danielle I know. So I would say middle of the month in July would be great for us and then we can shift it if needed but >> okay let's get something on now. If we have to we can always push it. >> 16th work.
>> You'll be missing me and Bruce >> if anybody wants to be there 16th. >> How about the 23rd? I know that folks just that week as well, but I'm not here. >> Jamie's out, but I think >> start off by saying July July is always
the toughest part. But um you know, >> is there another day of the week that works rather than Thursdays? >> Like the 22nd or the 23rd? >> But then I'm gone that week. Whatever. So >> national meeting
>> what 11 >> [laughter] >> one. Either way, >> 3 p.m. 3:30 >> 23rd work for folks online. >> We did have to shift to 3:30 because this wasn't reserved, right? Do we
>> Bam? Does that work for you? 23rd? >> No, I'm sorry it doesn't. I'm out of the office that day. >> 23rd doesn't the week that doesn't work for too many people. [snorts] >> Yep. I'm running out of days, folks. But uh 15th what happened to that? That
week's no good. >> That week you have Ryan and then 29th. >> 29th >> works for you guys. >> 29th online. It's my birthday. >> Yeah.
>> All good. Happy birthday Ben. >> Let's not forget >> the 29th of July. >> I'm the 30th. >> Are you We can have a tandem change. [laughter] 3:00. Did >> you say 3:30? >> 3:30.
>> I'm just asking because this wasn't uh we weren't able to reserve this last time at 3. Do you know if this is >> uh I don't have the schedule this room, but I >> I don't think it'll matter. >> I submit my >> You could probably do three. I forget why exactly. I thought it was >> 3:00 July 29th.
>> Perfect. >> See you all. >> Does that work for you, Jamie? >> Yes. Yes. Not a problem. They're in charge again. [laughter] >> Back in charge. >> Motion to adjurnn. >> Second. >> Wow. Seeing no discussion.
All >> in favor? All in favor? [laughter] >> All in favor? >> I I unanimous.