All right, welcome everybody. This is the uh East Lango High School school building committee meeting for November 20th, 3 PM. Uh we're being recorded by LCAT and uh I think that's it. We're just being recorded by LCAT. We don't have any
audio recording. So uh at your seats and I think in the calendar invitation if for those who are online, we had um the minutes sent out. So, if uh people can just take a quick look at those if you
have not had a chance to do so and then I'll take a motion to approve the minutes from October 1. >> Make a motion to approve the minutes of October 1st. >> Okay. >> Second.
>> Second. And any further discussion? >> Okay. We'll do a uh roll call vote since we're hybrid here. I'm a yes. I saw Miss Blair jump on. Miss Blair, are you a yes for the minutes? >> Yes.
>> I think Mr. Paige is dealing with a medical situation. So, Miss Brown, >> yes. >> Okay. Bill, >> yes. >> Miss Margian Boucher, >> abstain. >> Abstain. Mr. Fang,
>> yes. Okay. Miss Labar, >> yes. >> Mr. Thompson, >> yes. >> Mr. Christensen, yes. And I thought I saw Miss Collins come on. Miss Collins, >> yes. >> And Mr. Quimby,
>> yes. >> All right, minutes pass. Thank you everybody. Um, at this point, we have public participation. If we have anybody who would like to address the committee, anybody in the room
online. Do we have anybody? >> No. Okay. Then we'll move past public participation. Um, and then we go to OPM update. So, I think I have the wrong one up. Me switch.
Okay, enough for everybody. Yeah, right. Okay, Gordon, you're welcome. >> All right, guys. So, just a quick uh budget update. Um so, uh the top line that you see there, 74,521,980. So that's what's been invoiced in total on the project so far. Um below that you
see 58 million u some change there. That's all the invoices that have been submitted to Propay. Propay is the uh the MSBA's website that we use um to submit reimbursement requests. Um so the reason that we aren't up to the 74 million yet is because uh like I said in
the last meeting that stuff uh we need to wait to be paid by the the town. Uh we get all the warrant information from uh Pam and Laura and then we submit. So, it's kind of we're working several months in uh in the past kind of um although we are on top of it as much as we can be. So, there are several uh
larger uh payment requisitions for Fontaine that have not been submitted yet. But of the 58 million that's been submitted, you can see uh 33,877,258 has been reimbured. Uh if you're doing the math, I think it's around 58% the reimbursement uh on what has been
submitted versus uh um what they paid out. And again, I think the last time I reported, we were closer to that 61% which is your guys' reimbursement rate. And I I mentioned that it was going to start to taper off at year end spring kind of. So, uh, we start to reach some of those caps and and it's actualized.
Um, uh, if there are questions, we can we can certainly go into that, but it all ties back to your your funding agreement with MSBA. um as the construction uh invoices are coming in especially, you start to to max out on certain things and uh it's not the
standard 61% reimbursement anymore. So, um just [clears throat] below that, so just the the project budget in general is is in good health. Uh I just put up for uh reference the remaining contingency values. Uh so these are just the contingencies. So you have the
owner's contingency. Uh so this is kind of used for all things soft cost related uh outside of the construction uh contract and budget. Uh so these are things like if we um bring on new scope, new work where we ask Dory and her fabulous team to to uh take on a bunch
of work um you know we will fund it from there or or anything else. That's a an example. There are many um but we haven't tapped into that too too much. Um and then the construction contingency below that you see about a million and a half left in that that is uh the funding source for the change orders which today
you will be um [clears throat] reviewing and approving hopefully change order number four DeFontaine's contract. Uh so that number up there right now is uh incorporates change order number four into there. I figured uh you guys would want to see that number. Uh so still in good shape there. And then uh within
Fontaine's uh GMP contract, they also have a contingency um for dealing with things that are kind of uh you know just kind of day-to-day things that come up that aren't owner or design uh directed changes. Uh just kind of things that happen naturally in the course of work. Um which you can see is in good shape as
well. So um [clears throat] just uh that's the on the right there just kind of our dashboard. It's uh I pulled out the information on the left there that I think is important. Um, but for where we're at in the project right now, I think we're in pretty good shape. So, any questions with the budget? There are
also, so I did just I called out just the contingencies. We are working when I say we, um, the whole team and and Fontaine uh, Scansa kind of to to project out um, both on the construction side uh, costs, but also the soft costs
that we anticipate on the project. Um we understand that there are some larger uh decisions to be made kind of quickly here by the uh committee. So painting that full picture is important. So I think this is a good start but beyond that we're trying to fine-tune um and and pay attention to you know the
remaining uh tasks at hand. Uh so we think we'll have a clearer picture. We're getting FFN. We got our bids for a lot of packages in yesterday. Um but we also have a lot that's being purchased procured through state contract uh MHC
and CPP um uh procurement fund uh sources. So that is I think next week we should have a pretty good indication of where the total FFN is at. Uh we'll still be waiting on tech a little bit but that'll be a good indication. You guys remember we were projecting about a 600 I think maybe more than that uh $600
700,000 bust in FFN. Um maybe offset a little bit by the tech. Um we did carry um a little bit of a contingency in there. Uh we're hopeful that the bids came in uh under, but we don't want to project that to you guys right now. We're very close to having that
information and uh don't want to steal the thunder for later, but we are going to uh propose a meeting maybe before the holidays just to sit down. I think that'd be a good time to go through kind of full uh we'll have the full FFN and tech uh numbers by then. So, I think
that would be a good spot to review all of that. So, any questions beyond that? >> In addition to the um the three contingency accounts here, um there's also other project costs area.
>> Yes, there are. So, there are I keep referring to them as as soft costs throughout there. So, um, yeah, you know, in the the total MSBA full project budget that you recall, we submitted so often in the early submissions, it's broken down and there's probably, I don't know, three dozen different cost
codes there. Um, so yeah, there are, you know, even from like earlier on feasibility study phases. There are um there's unspent money there. So, um, we're trying that will be part of that full projection. Um, we're obviously paying attention to what's still out there. Um, but there are things that we
uh either estimated or had budgeted early on that we now have the benefit of of pulling into uh contingencies. So, >> okay. So, that was my second part of the question. So, you if there's unspent money in that in those other budget areas, you can transfer them into >> Yeah, you guys can use it. I want to
sound like crazy here, but you can use it uh however you want. The mechanism for MSBA to true it up uh is a budget revision request. So, what they would do is uh there's forms and and I would prepare that for you folks. Have Tom sign off on it. There might be a couple
other signatures. Um but that just gets that propay site to align with what we're trying to do. So, for instance, um the environmental and site uh category in the feasibility study uh portion of the budget. I don't want to say how much was remaining, but we had a good portion remaining there. We could at any point
now just pull that money down into the contingency. It effectively becomes the same. So, um, >> oh, so we'll actually add to the contingency. >> So, it's in that regard, >> in how you look at it, if you wanted to. I mean, there's it's set up this way to
deal with specific uh items, but as you see, there's, you know, what we estimate and then we luck out sometimes and >> as we don't. So, we're we're we're looking through and Fontaine is as well. Obviously, we don't have a a magic uh crystal ball here, but we're trying to uh get this as honed in as we can
because we think it'll help you guys uh with your decisions. So, >> do you know how much contingency net that we've used already? >> Uh so, can't read my blurry numbers. It's actually in the uh Can you readart? >> Yeah.
>> 854,000. >> It's going to say it's in the brown. 800 >> 854 87320. Okay, great. >> Well, that's uh No, that's just the change orders. It's actually Yeah, it's in the um if you go to the contingencies, it actually doesn't say
what the remaining is. I can get you those numbers. Um but I want to say there was uh so it was let's just do it. There was the owner's contingency started out at uh 1,380,000. It's down to 1,181,203.
Uh the construction contingency started out at 2,760,000 [snorts] um and now it's down to 1 million 555,000 371. So I didn't do the math on the fly there, Greg, but 3 million. >> Um and and I don't want to say we're
looking at this all the same, but Fontaine obviously has their GMP within their GMP. If you recall when we were setting all of that up, we have allowances, we have holds, we have their contingency, all of that is strategized and how that is uh utilized and all of that. And what
Fontaine is doing right now is trying to see what is realistically going to be kind of left over. I know it's a really difficult task to do. Um but I we think that's important for knowing what that true value is cuz ultimately that if that's not used, that comes back into the owner side. So, you know, if you
were to get that in 2027, I don't think that would be as useful for the decision. So, >> um, very close to giving you some useful information there, but I think it's, uh, >> that next meeting or next next >> I think we can have that for next meeting. It's in terms of really how
we're waiting on the FFN picture because that was suspected to be a pretty big bus and we wanted to uh, make sure we were, you know, putting that into there before we show you. Uh, >> Yep. >> Yeah. Okay. >> And I don't want to sound like Captain Obvious here, but obviously we can just
save money on the project by not spending that money that we don't spend >> that we didn't spend. >> That is accurate. Yeah, you don't need to spend it. It's just uh you're very right, Tom. >> Now, was it on budget? And then just quickly on the MSBA side of things, we
had some movement on the PFA bid amendment. Um so they sent it through. Wasn't exactly what I wanted to see, Tom. Um, but I it wasn't anything major in terms of the uh the issues I pointed out. I can kind of see where they went wrong. Um, not not them. I think it was
the the form and just kind of a misunderstanding, but should be a simple fix. Have not heard back yet. I will send the MSBAM a note tomorrow. Just see where she's at with things because uh it was put under her table. So, um, once we
get that back all correct, obvious sign it, get that back in, and, uh, that should be it for a while. Site visits, we just met with them on the 12th. Uh, everything went well. Um, no big questions on their end, right? >> Um, their next one's January 14th. So,
uh, the last one was just virtual. So, thank you to, uh, uh, sorry, I was about to thank you, Gordon. I guess you missed that one. Uh, Frank, I think, was on that one, though. Uh, they're appreciative. came in late. They're appreciative of it. Uh they made it virtual anyway. So I I suspect the next one will be in person. I think Peter will be back from his uh paternity
leave. So >> that's about it on MSBA. >> Um there was one more uh topic. I don't have a slide for it under our section. Um, and I know that Victoria and Alex have coordinated a meeting for tomorrow morning to discuss it at uh further in
further detail, but we did just want to uh bring it up the, you know, we're coordinating the um the move uh services for the for this school uh for all things in this school. Um, so we've been meeting kind of trying to figure out all
the points on that and we want to know I think we need to work backwards uh from the RFP kind of when uh you know the district offices are moving which we anticipate being over April break. Um and we really need to know all the information kind of associated with that
to bake into the RFP in terms of where is it going all of that stuff. So Victoria set up the meeting tomorrow um to try to you know start the ball rolling there. Um, I think we have a little bit of time, but I think really after the first of the year is when we want to put out this RFP. Um, I know
she's got a a full agenda for you tomorrow, so we don't need to get into it. U, but there's some strategy about I I know we talked about two separate RFPs, but there there might be a different angle, so she'll go she'll go through all of that uh with you. I know she's been getting a lot of pointers from uh the Arlington uh project, which
is uh similar. Um, so anyways, uh, we can discuss it here if there are any updates, but also I think everybody that needs to be on that call tomorrow, uh, is. So, yeah, I mean, we're we're actively, um, pursuing possible sites and, um, Tom and
I and Pam have been discussing it. Uh, we'll discuss more tomorrow with the the whole group. Um but we'll probably put out a request for proposals um once we specify exactly what you're I think you're asking in terms of what
from central office we'll need to exist somewhere else. [clears throat] >> And um so that's where we're starting to break down specifically what file cabinets we're going to need um what how many people are coming with us right >> um all of that.
>> Yeah. And um but >> Pam Pam's on >> Pam is on. Uh so I'm sure Pam was happy to see that the uh you know we found out that moving companies do actually move the the filing cabinets uh uh as as is. So that should cut down. I know that was P in terms of Yeah. So I think we do I'm
not saying we have a ton of time but >> Yeah. Yeah. Exactly. >> Probably is. [laughter] >> No. Um, but no, I think that that timing of of putting it out uh in January and having it it all uh having them on board for February and kind of rolling, you
know, the purging um you know, exercises and and just meeting with you all and your staff and and just laying it out so they can get comfortable with it will be important. So, yeah, we don't need to get into the details. I know you had asked earlier, Gordon, about uh status of uh Fontaine checking out the um
utilities or what needs to happen for disconnects here and all of that. Um Danielle, I know you mentioned you guys at least kind of walk through. I don't know if you've done any actual like testing of that nature, but >> haven't tested yet, but we did a walk through. We met with the custodial staff
and looked at um the mechanical. >> I don't think that's going to be an issue. We just want to do a power cut and make sure it really does cut off the whole wing. We have to coordinate with you though because if you cut off power, we don't want to um mess with data over
here. So, we're going to [laughter] >> Yeah, we'll work with the electrician to set something up. They have the day after Thanksgiving off, which would have been probably a good one. So, um we'll try and do it, you know, after hours or
on the weekend. >> Okay. And do we look into heat because this boiler room uh provides heat. I mean, granted, we'll be in April, but uh >> we're going to wait until after heat. Um >> seems >> needed. I think what Gordon is saying is
there might be days where it's >> Yeah, there might be days where uh >> it's going to be a little chilly in those rooms. >> Put a coat on. >> Okay. Um and the only other piece is I think that boiler room >> eats the pool. >> Yep.
>> Oh. So, I mean, I know the high school swimming will be done. It's just a question of whether uh we can sort of close down any wreck activities. >> Oh, it's an interesting twist. >> We can start we can start to look into that with the wreck department. But, uh
>> do they heat that they heat it year round that pool? >> Yeah. >> Oh, no. >> Do they really? They shouldn't. It's hot and bl That's a relief. It'll be a relief. cold and gross if we don't. [laughter] >> It's a choice, right? >> But I also want to make sure that it's
getting power from other areas and not It probably is. I hope. >> Is it worthwhile and shame on us if we didn't I know we sent you the invite for tomorrow morning. Hopefully, you're available. If not, we will get online. But is it worthwhile to bring uh I guess Donna or Kevin or whoever Kora or
whoever would be uh >> Kevin right now would probably be the most up to speed on this uh if he's around. >> I just don't want to waste his time if uh that's only a small um All right, I'll look into that. >> Yeah, I mean because uh he coordinates all the scheduling. >> Okay.
>> Um so he would have probably a good idea of how the spring goes for the pool. Is there a contingency [clears throat] for swimming if the there's no pool? >> I mean, our swimming for the high school will be done. >> Yep.
>> Uh, it really would be generally I think it's more like swim lessons and so forth. I don't know when the Marlin >> up the pine no pool early. >> I think that'd be nice. >> April April dip. >> Yeah, do a >> bear. Polar bear. >> It' be cold inside. Well, but >> yeah, I suppose
>> it's a valid point though because I don't know that we the pool holding us up for this. >> Definitely. That's this is my point. >> Everyone literally everyone has suffered something at some point in this project that continues to >> and if unfortunately that's the pool too. So be it,
>> right? >> Yeah. >> We can't slow down the >> might be more. Do people rent it for like private practice? >> They haven't been renting a while. >> So fantastic. >> There's so many better. Well, I know that Long Meadow I think is having an issue there. >> Oh, yeah. Yeah. Yeah.
>> So, all right. >> I just wanted to put that put those questions out there. And the one other I know that I think Jamie Lcat's uh powered with its own line, right?
>> Yeah. The main transformer. >> Okay. So, that's another work take a look at. It's not powered out of there. They have their own line goes directly to the pole, bypasses the pole that the squirrels keep hitting, >> so they're always powered.
>> Uh, Ben, on that inventory meeting, we had briefly talked about the practice field in the back sizewise. >> Yes. And the Dory, I don't recall if you were on it, but there was a So this these were the two fields to the back, correct? And you had asked why they were
not MIAA, >> I think. Yeah, you had I don't think either are the both the practice fields in terms of MIAA uh competition level. I don't believe that's um so I didn't so I know it change or uh when I joined the meeting when Kevin was on there with
Eric uh there was a reason as to why they were pretty dead set into those were only going to be practice fields um but I didn't know the full history. >> No, they are I believe they're completely useful because Eric um Kevin was saying that you know that it is not a priority. Eric, is it I know you're
online. Maybe I misunderstood. Are those the the fields just to the south of the um >> Yeah, you are on there. Uh of the building and the uh you know, next to that auxiliary practice um field there are those competition level regulation
size. >> Yeah, the the um one is a soccer and boys lacrosse field that is compliant uh as is the soccer and girls lacrosse field. The girls lacrosse field's a little bit longer, uh maybe about an extra 30 ft longer, but both are
compliant. The auxiliary practice area to the east of that, like up against the woods, that's just whatever it is. >> That's not what you're That's >> No, those are MIAA compliant size-wise. >> Great. >> Thank you.
Switching. Going to architect update. >> No, I think FPI. >> Next time we're going to merge all of these for you. I swear. >> Oh, see I'm sorry. >> Right. Actually, >> no, we can just go through. It was just
Yeah, that meant to be. So, thanks. >> Okay. >> Okay. So, just a little bit about what's going on around the site. Uh exterior of the building. Mason's going to town doing a lot of the exterior brick facade a building, starting B building. just starting in the pool building doing the CMU for the pool slabs poured there. So,
he's going to town on that. Uh roof is finishing up some kind of miscellaneous work on the roof before winter hits. Uh same with site work, doing a lot of miscellaneous work around the building before winter. Uh inside the building, uh building's D& Painter started in D1. Uh throwing some color on the walls
there. tapers. Uh finishing up the academic wings in DNE. Little bit of miscellaneous overhead in there, but they're taping getting ready for paint in uh the academic wings. A building got partially signed off for some of the inwall there. So, we're drywalling,
insulating. Uh finishing up a lot of the uh inwall rough over in a building to get that signed off. Turn that fully over to drywall. Uh over in the auditorium, getting prep for the stadium seating, pouring a portion of that tomorrow. Next week we'll pour a lot of the uh different portions of that step
seating as well. Uh doing some of the staging, the decking for that, getting that ready to be poured, kind of wrap up a lot of the concrete work for the auditorium. Uh over in B building, a lot of framing going on there with H car. A lot of the high walls around the gymnasium closing in kind of the building as far as that goes as far as
interior walls. Uh same with C-spine, that main entryway. As you'll see, we'll have photos kind of later in the slides. You'll see a lot of the walls being framed kind of making it uh more the final space there. Uh windows going in all around the building. D windows are going in D buildings mostly complete
there. Current walls going in all over the building as well for kind of C-spine A building some of the other buildings as we get them installing them in there. That's kind of general update. >> Okay. And then for our slides, um, you
can see the logistics got updated oh so slightly in that we took over that baseball field in the, um, on the slide, the back right corner. Um, and then if you just flip through, we have some update photos so you can see what's
going on. You can, this is a drone photo from about a week ago. You can see that field is getting developed um, and the tennis courts. So, if you keep going, uh, tennis courts are >> pretty much done. We're doing a little
bit of punch list. Um, we have tennis courts, nets, and posts. We didn't install them because they would normally come down by now, but they'll be in and the tennis courts will be open for the spring. Um, we also didn't have lights on yet because we're waiting for um, permanent power to come in. So,
>> the beans will come in. >> Um, this is the back side of Ebuilding. You can see the brick is going. Um, windows are going in. >> Danielle, on the tennis courts, didn't we stripe one or two for pickle ball? >> Yes. >> It's hard to see. You can see on the hand court the black. They're kind of fay in the photo.
>> Okay. But it's there. >> Yes. >> Okay. Thank you. >> Which one is it? >> Uh, the right hand side. >> It almost looks like the shadows of the fencing, but it's actually Yeah. >> Oh, okay. Right there. Yep. >> Just the one or all three? >> Looks like >> six pickle ball strip line stripes all
over on the right hand side. >> Okay. The other court has no pickle ball striping. >> Nets, I believe, are slightly different, right? The >> Yeah, they're on. >> We have nets for both of for tennis and for pickle ball. They'll all be in storage until this room.
>> Great. >> Windows. Uh main lobby. You can see framing's going on. >> Question on windows. >> Yep. We have another project in this town that uh someone suggested tinting windows for security reasons. Do you do
a a lot of installs with tinted windows for security reasons? Never. Ever. >> Okay. Thank you. >> Thank you, Greg. >> Moving on. >> Things simple around. >> This is the main. >> Wow. Awesome. >> Is that awesome?
>> Those beams will stay exposed, right? >> They will stay. >> Yes. That's great. >> It was our one upgrade. >> Yeah. >> Next slide is the auditorium. The step seating is going in. So, we're going to be placing some of that concrete tomorrow, some next week. Um after that, we'll start working on everything
overhead. Going. >> Okay. >> Um primed. There's now color in some of these. So, next time you visit, you'll see colored walls. If you keep going, this was again about a week ago. So this
is the slab prepped for the pool. And if you go to the next slide, you can see that we started the CMU walls. >> Um if you want to go back to the logistics slide. >> Sure. >> Really quick before I forget, it was for kind of everybody is there. Everyone's
being mindful of what um Frank did for that one window that overlooked the cafeteria. All right. Thank you. It takes a little time for us to get it in, but >> I know it just Okay. >> Which side of Logistics? >> Yeah.
>> So, um, one of the things that we did over the summer and into the fall was we were working on the sewer line that comes off of North Street, goes went through the baseball field to go and hit and pick up the sewer for the school. It had to go in now because we can't wait
until last summer to make that active. Um, we had some money set aside for restoration of those fields, but it didn't make sense to restore those baseball fields, um, only to tear them out again in a year. Um, and we know
that sad as a priority. We've all been talking about that from the beginning. We had a meeting with Gordon and Frank a while ago. Talked about if we take over that baseball field, we would then have the opportunity to relocate our parking
and establish the three fields behind the school. And if we sawed those, if we could get those now, saw them, we could turn those over in the fall with the school so that the school would have some active fields when the full school first opened. that with sod they'd be
able to actually be able to be played on [clears throat] 26. >> When does the sod get laid >> in the spring? >> In the spring, >> we would do all of the irrigation now. We're prepping now, irrigation now to get it set up and then saw early in the
spring. Spend the entire spring, summer keeping that watered and then turn them over in September with the school which then led into the further discussion of we do sod in the other athletic fields. So we worked with the landscape
contractor and um landscape architect to pick a sod links and get pricing. So I have a PCO in front of the team now to sod all of the areas on the drawing called out as a irrigated athletic mix.
It includes JB baseball and softball, varsity baseball and softball in those two and a half fields behind the school. Um again because we had an allowance to reestablish fields, we had an allowance
um early phase. We had some thicker areas of soil. So we had a soil allowance and we also had a phasing of site work allowance. >> Thinking that maybe we might have to make some changes. it's, you know,
always in a project you decide to go in a different direction. So, we were able to fit that PCO for the sod for those fields within the GMP budget >> really. >> Um, it came out to uh if you want numbers somewhere around just under
380,000 um to saw it in in L of C. So, we're talking about making that change. If we saw it, when do the baseball and softball fields come online? >> So, it would they would still need the
growing season. Um, but it would be at least one seasoner than if we seed. >> Now, I can I assume this from >> 28. Yeah. >> By putting in sod, you're starting with just a better foundation to begin with.
I assume that like if all right so we're going to seat say we seated and we gave it its year whatever that it needed because I know from my own experience do you find that the sod just lasts better like years start those first starting years then if you seed
>> it is playable much earlier and then it's about the maintenance after that you got to keep it watered you got to keep it maintained >> all right >> um but it does it starts out looking nice and bright and healthy and playable
a full season if not more sooner. >> And remember these aren't irrigated because we are we >> so it would require no contingency funding then >> no funding from the owner contingency. We're able to make this work within the GMP budget. >> It's basically just move kind of like
what Ben was saying on the owner side. It's moving funds out of things we know we don't need that money for to kind of put the sod in because in our mind it just helps transition the school back to you guys you know getting those fields earlier I
know you know >> there's no plan to Danielle's point like when we were to turn over the building there was no outdoor space so we were really trying to kind of come up with a way to get something online just helps push that
>> here Kevin cheer hearing from here. [laughter] >> Yeah. So, we're confirming some details um just [clears throat] to make sure that that proposal is represents what we think it does. Um but if it if that is so I think we're ready to make that recommendation um once we get that back. So,
>> all right. >> Thank you. >> And presumably we we have the committee's enthusiasm for this or do we because now it doesn't require a >> a formal >> Yeah. Well, I don't think so because we're funding. I think it's separate with the >> change order.
>> Yeah, it doesn't require a change order. I'll have to look back into the uh >> Well, we could talk about that. You certainly all could formal uh >> we had a full list of things that we wanted to do if we could. >> And sod was number >> sod was on there. >> Yeah. >> And I think there Yeah, Daniel's saying
there's a way to not only do it, but do it without using your contingency. So, um that would be our recommendation. >> Yeah. I mean, I'm I'm stoked. >> I'm going to keep >> I don't know what else to say about that. >> Second. >> Stoked and seconded.
>> So, do you want a vote? >> No. Is that what you're thinking, Ben? Or excuse me. Would you like a vote of this committee to verify it? Is that because I think it's >> I think so. I mean, like Daniel said, the the 380,000 number we think is pretty good, but we're just confirming the details of uh Eric had, you know,
he's been reviewing these uh the each version of the proposal in full detail and and coming up with some good stuff. So, we just want to confirm that um the actual uh sod that we're getting is is what we want. Um so, once we have that, we should be good to go. So, yeah, I think you can take a vote on it and if
anything changes drastically from what we uh expected, we'll let you know, but we're good. >> And I'm going to say it again so that it's the a irrigated athletic piece. So, the front entrance that's right now a
parking lot, a driveway, that's still lman seed. There's some areas between the fields right now still lowman seed. Um, which will be nice. Um, but it's the actual playing fields. Those will all be sad. >> That's what this represents. And we can talk, I know Steve texted that he had
some thoughts on how he wanted it all to be saw. So, we can talk about, you know, kind of strategy around that. Um, there are just kind of concerns about just putting sod in areas that are uh not irrigated uh without a watering plan, all that. So, we'll talk about that. there are, you know, you can put a different uh type of seed mix or
something that's more >> grass in the front we do not have irrigation. The nonathletic fields is what you're saying to. >> Yeah. >> And some of the and Greg, some of the areas between like the baseball, the varsity baseball and softball, you can you can see on the planting plan like
that was intended to be non-errigated. Uh what what what I liked about the plan that the landscape contractor came up with is that the limits of sod have defined boundaries whether it's a walkway or a fence line or or skin
infield mix or whatever the case may be. It's got a defined boundary. [snorts] So you won't really have that instance where you had sod and then you had seed and you had that sort of drop off there. You wouldn't have that the way they're proposing this which I like. >> Great. That's a great point. I'm glad
you brought that up, Eric. Thank you. >> So, should we take a motion to sad the irrigated athletic fields? >> Anybody like to move on that? >> Say like pending final like review of costs. >> Sure. And I think ultimately, I mean, since it's three-year GMP, if I recall
correctly, Steve, the way we set it up was ultimately, I think Steve just blessed those ones. It's a little different than the other change orders, but I I would love the vote the full uh unified front here for sure. But if something does change and uh we'll we'll definitely get on the horn with Steve and and let you know. So,
>> pending final review of cost >> which we'll have within the next week hopefully. So, >> motion to approve >> placing sod in the irrigated athletic fields pending final cost review. Nailed it. >> I'll make that motion. Second.
>> Okay, we have a motion and a second. Any further discussion? All right. I see Mr. Crucial has joined us. Mr. Crucial. >> Absolutely. >> That's a yes, right? >> I think so. >> I'm a yes. Miss Blair.
>> Absolutely. >> Wow. Okay, we're going with absolutely. >> Miss Brown? >> Yes. >> Miss Hill? >> Two thumbs up. >> Okay. Miss Martian Boucher. >> Yes.
>> Mr. Fanny, >> yes. >> Miss Lebar, >> yes. >> Mr. Thompson, >> yes. >> Mr. Christensen, >> yes. >> Miss Collins, >> yes. >> Yes. And Mr. Crimby, >> yes.
>> All right, the yeses and absolutely and two thumbs up. Have it. >> Thank you, Fontaine, for finding a solution for that. >> So fantastic. >> Try Good bounce. >> Know what they're doing.
>> They do their job >> update. >> Yep. >> Okay. >> Thank you. >> Then we move to the tech update. I'll just leave that picture up, I guess. >> Lovely picture. Um, >> uh, so Ben spoke a little bit about the FFN procurement process and that's in
place right now. I do know I don't know Ryan if you'd like to share a little bit on the it people keep asking how that's going but >> monitors to play with and how >> yeah staff so we have three brands of
interactive flat panels in the library for about a month. Uh we had manufacturers reps from all three brands that came in and did their dog and pony show for uh my staff as well as some uh teaching staff that came in and to demonstrate them. I've got feedback from
some of the teachers, feedback from my team. Uh I'm waiting on a little bit more data from some of the reps and then we should have uh a recommendation for brand uh by probably not the end of this week but maybe next week. So, we expect all of
that to kind of wrap up in December and we'll have the costs on all of these things ready to go. Uh, on furniture and equipment, same thing. Basically, [clears throat] we've got the procurement process underway, but there's still uh agenda questions and answers on little tiny things that we're
going through. So, that's that's all underway and going well. Met with Frank today to talk about signage. We'll talk about the building block again, but just in general, >> aside from those signs, which are really important, there's also verifying all the signs, which is a good opportunity. So, it becomes a marker of when spending
time with the um um with Frank, we've been really getting to the point of who's going where and that always raises sort of things change between when you start design and when you get to this point. So, there's been a little bit of discussion about okay, you know, maybe we'll reposition this um person in this
office. What are we going to call this office? and what's the long-term strategy, which raises a few little tiny things that end up also going back into the FFN conversation a little bit, but all good and it's all it's all heading the right direction. Um, uh, there was a
a question raised about, uh, by a resident about getting better lighting on the flag pole at the stadium, which is kind of technically not really in our our scope area, but we were trying to work on that. and the team developed some uh kind of a really comprehensive look at it that would have tied it into
the other um flag pole and the lighting and would have kind of created some cost for sight for um access to the flag pole. It it kind of opened up a lot of possibilities um but maybe you know seem a little bit sort of beyond perhaps the initial question on that. So we haven't
finished that process. We're actually going to take a step back and look at some alternative ways of doing it that are a little bit less costly because you know it it was more than I think anyone expected us to be getting into. >> Is that solar powered lights that you're looking for? >> That's be easier way to go. Right. So just do that.
>> That would be perfectly I've seen them and they're bright enough. >> The real question is no one's in your experience people don't need to go and raise the flag in a ceremonial way that requires a plaza of any kind. Right. It's just being sure the light >> up all the time. >> Yeah. Up all the time. >> Yeah. the prank like for years.
>> Yeah, he's got one. >> Oh, >> a couple months ago. >> To get it down, you mean? >> Yeah. >> Yeah. So, it just needs to be lit. It should be lit >> anyway, right? I mean, >> yeah. Yeah. >> If you put [clears throat] a flag up overnight, it's supposed to have light on it. So, right >> if is if there's a viable solar option,
I think that would be perfectly acceptable. Yeah. >> We're gonna continue to explore that. Okay. >> Thank you for looking at that. I know it's out of the scope, but >> Yeah. Um and then the a big issue is coming back to the the building plaque um in
that we are we are holding on the signage submitt right now and it's really important that that be accurate. So I raised that last time we do need that information so that we can release the signage submitt and we're still working on some details so there's not it's not like today I need it but we
definitely need to try and wrap that up and I know how timeconuming it can be to get that accurate. Um, so we have photos of uh of the plaque. We talked a little bit about being sure that, you know, we add in reference to the MSBA and Scansa on that sign.
>> Hope you don't mind. >> Um, >> plaques that um exist at Birland and uh the high school basically have the same format. Um, but there is not a reference to MSBA, >> right? >> I believe on either one. And there also
is uh I brought this up in the construction meeting, no reference to the owner, project manager. Um but does have the architects and the contractor. Uh so that was a small discussion, limited discussion. And I know um Ben
was being uh humble but said that we didn't have to recognize them but I didn't know if the committee wanted to that um in putting the whole team on there terms of uh contractor architects
and um owner project manager. >> I mean I'm I'm for recognizing the team. >> Yeah. Same >> second. >> Same. I agree. >> Do we need a motion on that or >> I I think we just established the whole
thing though. I Yeah. >> You have a picture of it? >> Uh I don't have a picture to put up >> the old one. I mean, no. >> No. Um sorry, I didn't didn't think to put a slide in. >> I suppose like I back in the day the OPM was just like fun person. >> Yeah. Right. >> It was.
>> Yeah. >> Yeah. It was. And just so uh the the the reference to uh that the Birchland sign did not have uh a uh reference to MSBA. There was no MSBA when the building went
up. It was just regarded as the Department of Education. >> Is the design still similar to what you had shown us previously? We haven't done anything because we >> we do genuinely need exactly the >> wording exactly the spelling and exactly the name. So we will lay it out when we
actually have that which we are still asking you all to provide because I know there's still to the committee question exactly which moment of the committee how are you representing >> you are you the school committee did discuss that >> and we decided on the current
>> current >> today as it sits. So will you be providing us with this list of names? >> I can provide you with that list of >> Okay. So when we have that we will lay it out and then we will bring it back to board. >> Building committee names will be on it as well. This this committee
>> y >> school committee building committee >> it's school comm uh it's >> was building then school >> building then school principal superintendent uh and then it went to architect and contractor.
>> Yep. Right. >> And we're going to add the OPM or Ben. >> We're adding Ben. >> Adding Ben. >> No one else. >> Just kidding. >> So, do we need >> now? The other one. Is there another plaque for the pool?
>> Well, that was my next question. >> We I don't think there's a a specified uh plaque for the pool, but I know that got brought up at school committee as well. >> We just need the direction to do. So my thought was if we had done the pool as a
separate project at another time and we have a full pool committee, it would have a plaque. Does because we're doing it at the same time negate the plaque? >> No. >> So we should do a plaque. I don't know.
>> Yeah. No, I Cath, what do you think? I mean, it it seems to me that >> I think there should be an acknowledgement. I mean the that committee was integral in helping you know come to the the construction decisions that you you're that are in
force. So um I would vote for having uh a sign near in the pool building uh lobby there or corridor to reference the the pool committee. So logically we'd want to make those
>> same format >> committee at that point same group beyond that >> rest are the same. Yeah. >> Great. Okay. I don't think it'll be at all trouble finding a location for it. So we'll take care of that. >> We're over the bench. >> Yeah. So again >> I can get you the names.
>> Yeah. [laughter] >> So So you need names of just for clarification. Should should the school committee space be the town council on the pool? >> No. Why would it be? >> It's a >> It's a town project.
>> Oh, well, it's a school building though. Any school additions have been the school. I mean, I don't need to. They don't care. >> It's fine to me. But >> no, I I'm just asking. >> It's just the school stone auditorium. So, >> put them on it.
>> I don't know. >> Put the council on. >> Yeah. I mean, it's kind of a nice idea in a way. >> Yeah. Then you have both recognized >> recognized as well. >> I think I think it's a great idea. We couldn't have done this without town council. That whole partnership, right? >> Yep. >> Yeah, you're right. [clears throat] >> So, do we need a formal motion or we
Okay, >> that's I don't >> You're in consensus. >> Yep. >> Okay. >> Consensus. >> Consensus. Wow. >> Uh Kathy, would you say it would be today's sitting council? I don't know. It's hard for you to speak for the council, but the school committee decided it would be the current sitting.
>> Yes, I I believe that would be reasonable and accurate. >> Okay. Okay. >> Because you know that there could be changes with coming on the council with the the June 26 elections, but the
plaque will be ready to go >> and they wouldn't be seated till July 1st. So, I think it it ought to be the the sitting council right now. >> Okay, great. You want me to supply those names, too? >> Mhm.
>> Tom, did you want to supply those names? >> Do that. I mean, >> I don't I don't mind doing it. >> We'll team up. >> Can we talk more about names? So the um the it's important for the building to have a soul and have
character and relate to the town that it's it's in. Right. >> The LGI room, large group instruction room. We're going to have town meetings there. Uh planning board, school committee, maybe the council, I don't know if they will. >> Can we call it something else? And if
so, and I've been lobbying for this. >> Do you know how many roads going to the Rotary? >> Seven. So the seven roads room it's like metaphoric historic >> metaphoric and historic >> from east long meadow >> and I come in
>> y >> would it be because I was I I put down just as a placeholder community room >> y >> um >> for the signage in in right but I'm trying to add some soul to the hallway >> and I'm fine with it seven roads room
yeah I mean wise yeah that's so I just want Just question for everybody whether or not um you could call it the seven roads room and have the sign say community room. >> Colloquial language and actual word on the sign don't have to be the same
thing. But >> why would you why would you not have the same >> because if I'm a stranger walking in here that doesn't >> lock to strangers. >> Well, you know >> Oh, you're going to the Seven Roads room, right? >> Seven roads community room.
>> There you go. Seven Roads Community room. >> But I'm looking to put Seven Roads on the door. >> No, not down there. >> So when you walk in the front door, you know it's it's down there on the right. Right. >> I don't know. >> Yeah. >> And if you know, you know. If you don't, you don't. But if you're going to seven
rooms at EO Middle High School, you'll probably find it. >> Yeah. I mean, >> I don't know about >> completely. This is one of those things like it is absolutely um not my decision what you put on the sign. Uh, I did hear that and I think that's great. I just need to get
direction from you that that's what you all want. >> Um, >> is there like a character limit in terms of what, >> you know, I had already prepped Dory with >> Greg's got this crazy idea. >> No, that's not what I said. >> Not what I said. >> But, you know, if it's
>> What about the number seven and roads? It'll be room seven. What's the first floor room? >> They'll have room numbers. So, they that would probably But we can don't worry about that. If committee wants it to be called the seven roads. We'll make it happen and we'll make it nice and we won't put it down in tiny font. So,
we'll we'll we'll size the sign. It's not a lot of acrylic. Um >> I'm just trying to add character to the build and I think that it's way better than the you know large LGI room >> LGI. I had the same feeling. So, what we were today do going through and you know I was exactly addressing those issues of like you don't want to call it that. You
want to call it simplify these. You want fewer names. It's going to be here for 50 years. We're not, you know, put putting Danny's office. It'll be an off, you know, want to be careful to not [laughter] >> feel like going in there sometimes. I
guess >> adjustability and some of these other things. But but these are the good questions. >> Yeah. >> But that again, you just need to direct us. So if that is the committee's decision to call the seven roads room, let us know >> because Frank I think answered all of
our questions. He wanted this come from the committee. Yeah, >> I don't know if I want the number seven or the word seven. So, as long as it's not named after like a human, which I know sounds off, but >> I don't know. >> I would pre refer it I would prefer it
written out as >> Dory's point about room numbers might get confusing with the number. So, work that out. I think >> I just want to remind you that it's going to go on every agenda. Yeah. >> Instead of it being conference room, it'll say that
>> seven rooms road. I mean, seven rows. >> No. All right. Don't >> want to in. But it's going to be more of a town. That's like a clerical like that's >> Yeah. So, we should write it out. The word seven >> is your point, right?
>> Be similar to the >> Thank you, J. No, that's like if you look at your agenda, we write out school committee conference room. >> So, we write out seven roads. Yeah, we write it out. >> R H O D E S. >> Yes. Ro H. Right. Yeah.
>> Do for that. >> I just need if if you all agree, I don't need you to count the votes. Just like I don't Well, again, it's not that I don't agree per se. I just community room seems fine to me. But >> and simple.
>> We have a meeting and someone's looking at it on an agenda. Community rum versus seven roads rum. >> I realize it's a very vanilla >> soul in the building. There's character as soon as you walk in. And if you know, you know. And if you don't, you're like,
"Huh, what's that for?" >> Yeah. >> This building's not going to need any help with character when you walk in. >> True. What if they [laughter] >> can room because you'll never come out of it. They'll just keep driving in
circles. >> What do you want to vote? I move that we uh call the LG LGI room the seven roads room. Okay, we have a motion. Any seconds? >> Second discussion.
Just thinking >> with seven rooms community room. Seven roads community room. No, doesn't cut again. Trying to make a deal here. >> Lot of letters. A >> lot of letters. >> Yeah. I mean discussion too. There's also a band. Seven roads. There's a media company. Seven roads.
>> Well, it's irrelevant though. They'll be gone 10 years from now. Not that I'm hoping that, but like this thing is here to stay and we own it. And instead of calling it the Rotary Room, which is does like not going to cut it. >> Like you imply it though, right? So, >> come on, Dory. Help me out here with
these guys. Manila's in the time. >> I know this one more time. >> Where's Christian when I need him? >> You need a res. >> Anyone online any thoughts?
>> I would um if I can uh go first um be inclined to leave it as community room. I think it's maybe just easy easier uh to Jaime's point because it's got to appear on
every agenda. Um but seven roads as you said Greg if you know you know but if you don't oh well um and the building will be there for 50 plus years and though it's not the
concern of this committee but one of the um projects that the town council is involved in right now working with designers is a potential for down on the road to redesign the Rotary uh for a lot
of reasons that don't need to take up this agenda, but it may not be seven roads at some point. >> My daughter just bought a house town. >> Other uh thoughts? >> So, they want to like move the road up.
So, we do have a motion and a second go forward with a vote if there are no more thoughts on it. Okay, Mr. Crucial. >> Yes. >> Yes.
>> I'm a Yes. Miss Blair. >> Yes. >> Okay. Mr. Paige still. No, he's not up there. Uh, Miss Brown. >> Yes. So >> yes, >> Miss Hill. >> Uh, does yes mean yes for the seven
roads? >> It would be yes to seven roads room. >> Okay. Respectfully no. >> Okay. No. Uh, Miss Margin Boucher. >> Yes. >> Yes. Mr. Fanny. >> Uh, he had to leave. >> Oh, okay.
All right. Miss Lavar. >> Yes. >> Mr. Thompson. >> Yes. >> Mr. Christensen. slightly less respectfully than Kathy. No, [laughter] >> I was trying to be polite. >> Wow.
>> Miss Collins, >> can I just ask is it a seven roads community room or just a seven roads room? >> The ladder or Yeah, seven roads room, I believe. >> No, [laughter] ladder always confuses me.
>> I'm said no. Okay, >> no. Gotcha. Mr. Quimby. >> Uh, no. >> No. All right. So, we have one. >> More respectful than Tom. >> What's your level? [laughter]
>> Eight. >> One, two, three, four. No. So, any guesses? Four nos. I mean, >> seven roads are >> seven roads are a democracy and it's >> all right. >> Got it. Thank you. >> Thank you, Dory.
>> Work on getting the the exact names for the different committees to you and um do we have to do anything material that it's >> No, we'll take it. >> Okay. Okay. Thank you. I think uh the
next uh discussion item slash moving into uh potential motion and um hopefully approval is change order number four. Do we have any more information that we want to discuss on that? >> Um so certainly I can discuss it. Uh so earlier this week we sent through the uh
the full backup for change order 4 which included seven individuals potential change orders. So I can just quickly go through the summaries of each. If anybody has questions, feel free to ask. We'll put a motion out there. Um, so PCO 17R1 minor woodworking and wings scope
revisions. Um, so total for this PCO is $28,819.33. Uh, it was issued as a result of architectural changes in ASI 36 uh architectural supplemental instructions that is ASI. Um, scope included a
cafeteria sales counter that was added under stair 103. Uh, replacement of the sheetrock with tile backer board for the tile wings scope along the uh, north side of the corridor of A-wing and added wall tile for the wings scope on the
north side of the north corridor of A-wing. Uh, PCO number 19, the tennis court regrading and boundary swale. Uh, so the total of this PCO was $48,333.38. uh captures the site work cost to adjust the final grading at the tennis courts uh to comply with the known uh tennis
standards. Uh PCO also includes added site cost for minor changes to the boundary swell in the northeast corner of the property. Um and Dory, feel free to chime in if I'm missing anything. I tried to summarize in the best of my >> the swale is it around the courts? >> No, no,
>> in the courts >> the access road into the property off of uh >> Oh, I got you. Okay. He wrote work into it. Yeah, that's a tough description. >> I was trying to figure out how to play tennis. [laughter] >> Tennis.
>> It's a new sport. Very head of things. >> Um and then PCO 20. Uh the sanitary pump station. Uh so this was a PCO value total at I lost my place. $147,55144.
So, this was uh this came uh as an owner request uh and it was an item to add uh remote monitoring and related controls and programming to the uh this uh pump system uh pump station and for the new concession building. Uh the scope will
allow the uh town to monitor the systems function remotely through their SCADA system. Um Bruce, I know you had to jump off, but he provided us with a memo. Um there's a lot of uh about the regulations that I'll skip over, but I I felt important to note that he uh said
that the town skid network provides real-time monitoring, alarm notifications, and remote control functions that are fundamental to maintaining compliance with regulations. It allows staff to respond to pump failures, power interruptions, and high level alarms immediately conditions that could otherwise uh result in
environmental violations or damage to the facility. Additionally, the town's uh existing wastewater infrastructure is fully integrated through its SCADA system. All new pump stations are expected to connect to this network for consistency and control logic, alarm management, maintenance tracking, and
data reporting. So, there is a lot more. Obviously, Bruce and Felix are are adamant about this. So, um that is PCO 20 PCO 22R R2, the basketball court and drive regrading. Um so, this is site work costs. Sorry, I didn't give you
guys the total. $44,44.17. Um site work cost to adjust the final grading at the basketball courts and the adjacent driveway um to [clears throat] get to the correct uh court standards. Additional accessible parking spaces at stadium PCO2R2.
So this was a $36,5714. This was uh requested by the owner. I think Frank probably was the first to come to you folks on it. Um they had a a football game, I believe a JV football game here. Um and it was quite complicated, although the original
design um was sufficient per the MAB 88 uh regulations for you know how many spaces you need, where they need to be, all the requirements um you know that they saw that you know at capacity uh it makes it a little more difficult. Uh so this is the addition of of some spaces
uh for that to ease that uh >> and it includes a fair amount of sidewalk and curb adjust. >> Are they all in a row now or do we put two and four? >> All in a row. >> They're all in a row >> as close to the stadium as we could. >> Yeah. And and while we did have enough throughout the site, it's just that
during a game, everybody wants them all >> over there. So now we'll have more. But >> we had pee-wee football Super Bowl here two weeks ago. Two weekends. They were parked on the grass uh way out here. Yeah, it was packed. The place was packed. >> And then uh PCO 24R1 athletic field
grading revisions. So this ties back to ASI 50 that the design team issued uh which uh involves some site grading changes. Eric, I don't know if you want to get into the specifics on it. Um >> it's kind of all over the site. Adjust a
lot of adjustments based on you know edge relationships retaining wall slopes everything being sure that the spaces between some of the playing fields are are are a little bit less deep so it's more comfortable to walk. So it was kind of part of that and then looking towards you know some of these things we talked
about. >> What's the grade difference across the campus? >> Oh uh you'd have to ask. >> I mean not I don't need Yeah, it's fine. I don't need >> Yeah. No, it it was it was just we saw some there were some adjacencies between the fields that just needed to be
smoothed out so that there was a because the fields are so close together, you know, the buffer spaces between the fields are very close. So having those not at a 3:1 slope or a 3-ft drop or something like that is just it's the right thing to do. So um
>> Okay. And then finally, uh, PCO number 28, the change in flooring, uh, the graphics, uh, room lab floor. Um, so this is just a change in flooring material, uh, from carpet to lenolium, which I understand will be just a preferred, uh, surface for that room
durability wise, and just owner request. >> This is, sorry, I didn't read the cost. It's $2,78.85. Again, this involves the credit for the the carpet. So this is just the uh delta between that to the lenolium.
Uh in total the change order 4 is $349,755.71. It'll bring Fontaine's GMP contract up to 148,573,153.91. >> Any questions about change order 4 or anything? Dory, the windows that Frank talked about internally overlooking the
Would that be a change order rise to that? >> It'll be an owner request >> and your thoughts on that. >> Um I So I we did up two mockups um on paper and showed them to Frank just to check in because we there couple ways to solve that. One is just to you can have
a glass kind of barrier with a a bar at the top essentially like a smoke curtain but reversed, you know, and that closes up the window but keeps the transparency. But the other option is just you fill it with um you know hollow metal um frames like elsewhere and and
then it's closed off completely. Um and it the sense I got is that everybody's it it it because that's already a shortened window adding that in there. It's already kind of different than the other large windows that we have. So it it didn't feel like it was helping to
just slightly close it. It seemed easier to go all the way. So we um you know and I'm I'm fine with it. The advantage of closing it entirely is also we lower the sound um transfer at that location which is near the media center and near academic things. So that's good. We
checked with mechanical. They're okay with it from anculation standpoint. So >> that's the direction everybody felt most comfortable. So that's the direction we're working. We have not got that through u yet as a as a proposed change order. >> Um um we will get it dealt with. So
>> yeah. >> Yeah. Excuse me, Dory. You don't want to do that out a storefront. Similar to the other windows, >> we could um we have some areas. We looked at that below there. There are hollow metal that are going the windows daylighting from the um family and
consumer science room. Um and they're already there on the same plane. And these windows are different in size than the large storefronts. So the large storefronts are are very vertical. This is not the same geometry. So to us it
felt like it didn't have to be um storefront um and would be fine as its own kind of relationship to the hollow metal and we'll get painted in. So I don't think it has to be but again we finalized the details on this yet but we
did look at that though. >> Then one other thing to signage Dory um and we're talking about fields. We have access for the spectators and the outdoor fields to use the interior bathrooms outside of uh central office, right? >> Do we have signage outside that says
public bathrooms? >> Um, we have some signage there. I'll double check what we have there. That's where the AED is. That's where the no smoking signs are. Um, and we can make sure that that happens. There's still always a sort of control of that, but you know, there's a
>> Right. But if we delineate that it says it actually says public bathroom so people know they can use that. >> Oh, I'll double check. >> In the back of the field. >> Yes. Or the side >> by the baseball field. >> Yeah. They'll assume it's locked or closed or something. >> Right. That's what I mean. But if you put public Yes.
Yeah, that's just for when there's a an actual >> that'll be up to the school to school thing because otherwise got a nightmare. >> Yeah, it'll be we'll have to work on the logistics of that. >> Okay, other questions before we
entertain a motion. Right. So, the motion will be to move change order four. Anybody? So moved. >> Second. >> Okay. Thank you. Any further discussion on change order four.
>> All right. Going through uh a vote, Mr. Crucial. >> Yes, please. >> All right. I'm a yes. Miss Blair. >> Yes. Okay. Miss Brown. >> Yes. >> Miss Hill.
>> Yes. Okay, Miss Margin Boucher. >> Yes. >> Right. And Mr. Fenny left. Uh, Miss Labar. >> Yes. >> Okay. Mr. Thompson. >> Yes. >> Okay. Mr. Christensen. >> Yes. >> Right. Miss Collins.
>> Yes. >> Okay. And Mr. Quimby? >> Yes. >> Okay. Yeses. Change order is approved. >> Good. Thank you. So, the only other thing was I was going to recommend that we have a meeting before uh everybody
cuts loose for the holidays. So, I think if we're following the Thursday theme here, that would be December 11th or December 18th. Don't know if anyone has a preference. Um the 11th is only three weeks away. We have a need by then for a change order
at least. >> Yeah. >> Yeah. I mean, the intention for this next meeting would be to budget-wise, obviously, let you know where the FFN bids came in and where we're at with all of that, but then if we can pull together another change order. Um, >> does 11th give you enough time to do
that? >> A little [laughter] eight times better, but I know if we're pushing I don't want to cut cut it too close. I know that that might make it more difficult. >> It's up to you getting that. >> I can do either. Yeah, >> I can do either.
>> Anybody online have a preference? >> I can do either. >> Same. >> If you're ready 11th, then do it. >> Probably. You want to do the 18th and then if we end up uh pulling together sooner, we can uh let the full group know. But that sounds better. >> I'm just kidding.
>> I kind of like the 18th because of the epiphany, >> right? We'll have a better Yeah, let's go with the 18th. >> 18th. >> Done. 18th. >> Okay. 18th will be the next uh school building committee meeting. >> Can I some new business through the chair real quick?
>> Just something to think about as we uh work towards budgeting for FY27. >> Um could we have it doesn't have to be a full group conversation, but some conversation about what sort of uh things we should think about budgeting for that we don't currently budget for.
Uh obviously a lot of our stuff will be kind of just a delta between the old school and the new new school, but uh for instance, irrigation. I I you know, somebody's going to have to know how to manage all of that. And um I I I'm just having this
feeling that there's going to be a lot of things from the operation of a new high school that we don't have in the budget that we're going to make sure that we carry in the budget. >> Yeah. I think that's a really smart move to have that conversation. Yeah. >> Okay. So, and again I it doesn't have to be in the full and it doesn't have to be
right now certainly. Uh but if we can just start thinking about it because I mean draft budgets due April 1 and I know I'm going to wake up tomorrow and it's going to be May March 13th. So >> yeah. >> Um anyway, >> thank you. If if point
>> if there's some things that you you notice in your projects that >> people tend to forget about or look or omit >> uh if we can start thinking about those kind of things that would be helpful to solar the town. >> Are you looking to put them in the town budget or to take them out of this
budget? >> Well, if for instance the uh the irrigation is going to be with facilities maintenance, well then yes, the DPW's budget will have to get impacted by whatever that looks like. software subscriptions, maintenance subscriptions,
>> say software subscriptions to mind. [laughter] >> My guess is the list will be extensive. >> Yeah. >> Whether the delta in the budgets is extensive is another matter, but we have to have the all of the conversations so we don't we're going to overlook something, but the less we overlook the
better. >> Yeah. And >> I was just going to say, Tom, you're totally right. I was just in a webinar today. I think it was Worcester um school. They opened a high school a year ago and she was um we were talking about budgets and financial reports and things
like that, but she was saying how she's um the school opened a year ago, but there's certain things like solar that that they that didn't get hooked up that were supposed to that still haven't. And so, you know, she's down like like $250,000 in like that line item. So, and I will
reach out to her for some advice um since it was a high school that they opened um just to get some insight from her. But I think that's a great idea. So that would be helpful. >> Great. Thank you. >> Yeah. And Tom, you just reminded me in terms of preparing yourself for the the turnover owner training. I know you guys
sent through a list of everything that is specified for uh training and uh we have that list we're going to send over to you. I was planning on sending to Gordon. Maybe the town would like to see that as well. Just in terms of we'll spell it out what is in there and we'd like to know who from the town, who from
the the school department should be at those uh trainings. Um, yeah, you can just let us know uh how to contact and all that. We'll we'll be a little premature now, but we want to know and be able to do that so we're not calling people on the fly. Um, I'll send that
next week to you guys. Cool. >> Thank you. >> Thank you. Appreciate it. Uh, Pam brought up PV. Are there any updates on that? >> It's a incredibly painful process of waiting review. They ask a question. They have >> every other week that he's doing.
>> Yeah. It's just like a and it's almost like they >> I don't get scared anymore about come to it. >> Had some conversations with them. Um there was a good a good positive step where there was a point of asking if we wanted to join a different program that
would allow the sound to commit to never putting power into the grid. And if if we committed to that then maybe they could speed the process up and then they said, "Oh, never mind. We've done the analysis and you don't even need to be considered for that." So there's there's signs of progress, right? But it's still
this process where they then kind of reset the clock constantly by by kicking back a question that's been answered, you know, and or just clarifying the information. So it's just an incredibly long slow review. And it's understood. It's not the system really that they're reviewing so much as the relationship of
this large array to the rest of the network and the infrastructure and being sure that there's no kind of collisions and I nobody can really explain why it's as difficult as it is but um but it is moving and Stella um from SMMA has done
an amazing job responding and she and John ask you the engineer who's in charge of the PV are are are like this on it. It's just maddening how it kind of scares you all the time because it seems like they're dropping. >> I actually talked to our customer service rep at Grid today
>> and sort of brought this up just to say there's going to we're going to have deadlines and we're just just check in on the process and make sure they're not waiting >> for anything from us and whatever. Just sort of nonchalantly. >> What did they say? Did they give you any >> Oh, she she was going to check with whoever
>> whoever's in charge of our particular application or solar and get back to me with >> Yeah, she is moving. I think it's we're doing a better job, frankly. I don't know how their jobs go with this, but I know every every engineer, you know, hates this process because of how hard
it is to get the PB done, but I think we've been really really on it. And I there have been signs that it's going to it's going to happen. So, I'm hoping it's not like two years down the road. Um but um we hope to get some answers soon and I think it'd be great actually to come from the town side to ask that
question because it keeping some pressure on >> Yeah. >> Good idea. >> Permitting through a utility is never fun. >> Yeah. Can I ask I I do have a question because I'm a little bit fay on this. So who exactly are you reaching out to? Are they the people that would provide us with >> So no service to
>> grid. It's like it even the the original service relationship for electrical service has to go through a design review has to go through its own. >> Okay. >> And and you know this is a large utility relationship between an array like this.
So it goes through a whole separate service and then there's other teams and I've been in calls with them so I know that they're human and I know that they're working and I know that there's back and forth but um but it's >> challenging. >> When is it scheduled to come online? Do we have a >> we will not have a date until they
>> can say be done >> you're good and then we'll start executing those types of >> Are we years off? >> I I hope to gosh no I can like the average I've seen over the last 15 years of putting PV on every building we've
built is somewhere from the time you're basically like opening your building it's usually 9 months to a year. >> Oh okay. before they're the key to the city is they need to come out and install this birectional meter. And to Dory's point, like every step is once we get the PV panels on the building now,
we're going to call them be like, "Come out and look at our PV panels." And then they'll come out and see one thing and be like, "All right, see you in 3 weeks." >> So it it's just the to your point on budgeting like to to assume that like day one those things are going to be cranking. I would not assume that.
>> No, we won't. >> Yeah. It's it's it's like my best is probably about eight and a half months and my worst is probably like a year and a half. So, but >> okay, >> this system is not as large. So, that that impacts it as well. They're >> they're
less painful to deal with when you're not pumping. You know, the system I have the most trouble with is when we're putting energy back into the grid and now everything downstream from it all of a sudden needs to be upgraded and changed. And >> we're not doing that here. >> New substation. >> Yeah. Oh, yeah. They they they hand you
a bill for like $280,000 for work that you don't can't even define, but that's not happening here. Okay. >> It's Yeah. I I would say nine months to a year. Unofficial just what I see. >> Okay. Great. >> Great. Thank you. I'll stay I'll I'll
sort of politely stay on that, too. >> Yeah. >> Until you tell me not to be polite. >> No, I think it's good. Yeah. >> I don't get to do not polite very often [laughter] except when you vote against room names. But you don't know everything. >> It's all fair [laughter]
and Kathy. >> It's all fair. >> It's still there. Still there. >> Okay. Any other uh new business? >> No. But thank you. >> Welcome. Um Okay. >> Make a motion to adjourn then. >> There we go. All right. There we go. Mr. Crucial.
>> Yes, please. [laughter] Yes. Miss Blair. >> Yes. >> Brown. >> Yes. Okay. Miss Hill, >> yes. >> The margin Boucher, >> yes. >> Penny's gone. Miss Lavar, >> yes. >> Mr. Thompson,
>> yes. >> Christensen, >> yes. >> Miss Collins, >> yes. >> And Mr. Quimby, >> yes. >> Okay. >> Thank you. Have a good meeting. >> All right. Start building the J Jordan 5.