Welcome to our interim space. We just get the building open then we'll probably have a nicer place to sit. But yeah, >> we'll leave that to the side. >> Business the approval of the meeting minutes from 3:19.
They were uh online in the calendar invitations, but they're also there's not one for everybody, but there's a few copies on each side of the table, each side of the room. >> Good side and the bad. >> Is there a motion to approve?
>> I'll move to approve the March 19th, 2026 meeting minutes as presented. >> Second. >> Questions, comments, concerns? Amen. >> Uh about to do a roll call giving uh we
have some folks online. So Mr. Crucial will abstain. >> I'm a yes. Miss Blair. >> Yes. >> Mr. Paige. >> Yes. >> M Brown is here. Yes. >> Very nice. Miss Hill. >> Yes.
>> Miss Marge Boucher. >> Yes. >> Thank you. >> Mr. Fanhagen. up there. >> Yeah, abstain. Sorry. >> Abstain. Okay. >> Uh, Mr. Johnson, >> yes. >> Mr. Christensen,
>> yes. >> Miss Collins, >> yes. >> And Mr. FY. >> Yes. >> Beautiful. Yes. Have it. Fantastic. Before we go on, I'm sorry. I meant to ask Aviva, do you know if Dory's planning to attend?
>> I believe she's on her way. Yes. >> Okay. She'll catch us in progress. Public participation. Don't see anyone online, but I believe we have a guest at the end. My queue.
>> Stand here. Stand here. >> Wherever you want. >> Wherever you want. >> Okay. Name is Marco Franco. I'm uh been involved in baseball in this town for about 33 years and all aspects from little kids all the way up through. And recently I've been an assistant high school baseball coach. My son hired me.
I said, "Well, you want my expertise?" He goes, "No, I need you to carry equipment to get all these pretty." >> So, I've been a long meadow in here and powerhouse and that's my job. So, if you if you remember about a year ago, December, January, I brought up the
thoughts about converting the uh the new baseball field to turf and gave, you know, we all know the benefits. You know, we had all these kids, multiple field usage and all that. And so I'm here tonight just to say, you know, well, we're getting near the end of this school. And if there happens to be a
little bit of money in the miscellaneous funds that we might be able to move around, if we could look into that, there might be some money left. I'm not certain. I mean, you'll know that with uh with the school, but we did have uh some funds from the CPC that were willing to chip in. They can't pay for
the turf, but they can pay for just about anything else. And I still I have to go back and and recommit that, but they seem pretty committed before. So, we need about 1% of your budget, maybe a little under to put turf fields in for the high school boys varsity and the
softball girls varsity. And we could come up with maybe about half of that uh to help out. So, I'm here saying, "Okay, you guys, you got a big job to do. Uh this thing's coming near the end. If we could find a little money somewhere, we'd love to have the opportunity to
look at turf fields again. if we could, you know, find that money somewhere. And uh so that that's just my plight. I I talked to Kevin McGee today. He s me on you guys about a year ago. I uh he said, "I think it's a dead horse, but keep kicking them." All right.
So anyways, that that's why I'm here. I just wanted to come and say, you know, we are still very interested. We'll do what we have to do. Uh we've been putting up with a lot this year, but hey, it's been okay. You know, 10 home 10 away games to start and then practice them wherever you can. Town's done a
great job getting center field, at least the infield ready. The outfield, the ball still goes all over the place, but uh team's doing real well. They're enjoying it. They're dealing with it. And I guess I don't know how many more years we have in this, but um I also think if we got the turf fields, it might get us on a field quicker rather
than being nomads the way we are right now, practicing and playing anywhere, any place that would take us. That that's kind of it. I just, you know, I'm here begging. That's what that's what you do. And uh I just want to put it out there, keep it in the back of your minds, plant a seed as you move through
this whole process and you get near the end. If we can find some additional funds and let me know, I will try to find some other funds. And you know, East Long Meadow is really kind of a method for baseball. A lot of people don't realize that, but we used to have we had a couple Legion teams playing. We
had two Tri County teams. The fall baseball league was invented here. We had the Bomb Trang easy tournaments. We got 400 kids playing in youth baseball. Now, this field will accommodate all of them because the turf field you can move them out 60 foot, 75 foot, 90 foot, the
corners to be used as little baseball fields for the the Mustang, the Pinto, the T-ballers. Uh, also the Miracle League would probably love to come and play in the turf field. I know Springfield College, that's how they gain a lot of their money, putting the Miracle League in there, but that's something we can help with. So the DEI
thing, there's there's a lot of real good benefits to doing that and it's often going to be a huge money maker for the town. Uh when we ran a Legion tournament in Chabe, you know, a state tournament just a week, they made $50,000 for the organization and they
said it brought over a million dollars into the the local economy. That kind of thing can happen, you know, because we this will be set up as a field that's, you know, got a gate and everything else. So, okay, I I want to stop the salesmanship. I just wanted to say please if you get a chance if you can
find some funds just keep it on the agenda because it does a lot of kids of this town. By the way, we just had our eighth kid in the last 15 years go pro. So, it's a good it's a good program and these kids that go on to college
actually play there because they come from a good background. They they start them when they're young and they're ready to play in high school and then and the next level. So, it's uh it's important to keep that keep that rolling. >> I have to leave now.
>> Mark, you said you could raise her half the money. How much would that entail? >> I asked CPC Richmond guys. I asked them for 700,000. That was a number that was quoted to me. They've got 2 million. They said the straw thing. Yeah. Okay. We'll get
we turf fields. We'll get you the money. They then came back and said, "We cannot pay for the turf. We could do anything else." to dig in the ground, all that stuff, but we can't pay for the turf. So, >> but is that CPC money? That's the only funding source you have right now. >> That's the only funny course that I I
went after because we didn't have >> any reason to I I did foresee that more than half of the cost would be the actual turf. So, I don't know that even half would apply. Is that a fair statement roughly? >> Well, well, we gave you the match. I can go back and look at that what it was. >> That's a lot of work on their part. I
know they've had a lot of structure trying to figure it out, making the fields fit, you know, all that's because you get, you know, you got a little space right here. I'm saying make it work. It's not easy on these guys. And I'm I'm sure that's and again, they did give us a deadline. They said raise all the money by November. It's out. Well, I never found out what the amount was that
we had to graze. We didn't raise it all. But, um, I think we can maybe get half. Um, if we could find half. And I don't know what half is. I'm guessing it's somewhere around two million because we're talking about two fields. We also
want the girls softball to be added. The boys baseball hitting it just makes sense the girls softball and the other get the same thing. So, we're going to hit >> two organizations. >> Yeah, I don't think that would be a choice. I think that'd be >> Yeah, I don't think it's a choice. I mean, that's what that's what we prefer. That's what everybody prefers, but
>> you know, that's when we when we budgeted this a while back, where did we land approximately? >> Yeah, I think it was somewhere around 2 million both of them. there's a lot of drainage and um subsurface growth that has to happen that's different than you know lom and cedar sod
>> does that take into account the difference of the lman seed that because we added >> yeah and again it was just ballpark where it helps with you know some of the design areas what you have to do so again it's ballpark to actually give a design we can give you real numbers >> I I thought the deadline of like November 15th or whatever it was in the
fall was more around we needed to know so we could commit to a design the design and the irrigation that we already have in there. What are you pulling out? The pump size. You already have the pump size is different. >> All is different. >> All is different. >> Okay. >> Now, some of this has to be spent anyway
on a new field, right? So, you have a chunk of cash to build a new field, >> which go towards a turf field. Then, if we can build more money to come in and do your drainage and all the other different things we got to do, and then maybe there's enough fund to lay the carpet over the top, maybe we could pull
this off. And I think if we get close, you know, there's a few ball players around here made millions. Maybe we can give them a call. I don't have a feel that feel bad idea. >> I have no problem asking either. I haven't he was this big, so time to pay.
>> Um, did we already sort of make this decision on sod and and change our design and sort of expend funds to get to that other design other than LMAN seed, right? Yes, we did. >> We were at sod now. the whole area, >> right? >> So the irrigation,
>> hey, that's the design right now. All the fields, the dugouts, everything else is with sod. >> So in addition to paying for two turf fields, we would have to walk back some of whatever we've done for the sod, >> right? >> So it's more than 2.1 at this point.
>> It also becomes a time issue, >> right? Because if if we if we decided right now, yes, we're going to go do this. Dory and her team have months of work to come up with all the design parameters. >> Correct. >> Right. And then you're figuring out what do I have to unwind that I've already installed? What do I have to add back
that is now a different requirement because of the turf? Not saying it's impossible, right? It's all it's just time and money. So, you know, >> I do bring up the point too. I think we're told we got two or three years before we have a field. >> Well, that field might move that up. I mean, that's
>> so that's why we went to saw it so that we could get you get that be in, you know, good chance we get it. It'll be fall or midfall, depending how it grows, it's 27, but it'll definitely ready for 28 seed for you guys baseball for baseball. >> So, the goal is right now down in the
summer, 26, late summer to fall and then, you know, 12 weeks later turn it over. So, it' be late fall, whatever, 27, but for you guys be 28 in the fields. >> But once you have another year, you got to wait. >> No, no. Grass seed and everything else is a year. Assad once it's probably about 3 months till it really grabs give
or take a little bit depending how the growing season is. >> Assad for baseball wouldn't go down until 27. >> It would not go down to 20 till 27th after the school and everything else because then after once the school's down we have to do the whole fields you have to get the grades right. We bring the irrigation that's already there, create the dugouts, create all the lines
and everything else. By the time you're doing it, not laying aside in the middle of winter, right? Depending, you know, I don't think we'll be there. >> But talking time frame, if >> if you switched it now, you're still talking this almost the same season. Like they're going to get the baseball
field back in the spring of 28. >> That's right. If you switched it now to turf, there's still it's probably 28 or later depending on how >> depending on how the design. >> So time frame really doesn't change. It would might give the use of the fields
for this the soccer and everything else we have maybe by later fall 27 if that's all all goes well through the summer and into the fall because it's a lot to do by the time we get that. So more than likely be still 27. >> Yeah, it's a real lot to do. >> It's a real lot to do. So >> I'll probably just be in a folding chair
at that point. >> No, no, I feel natural grass. >> So more than likely >> talked about >> I would like to just throw out there too that we're thinking short term here in the 28 is not really short term long-term this investment is going to
have a huge payoff. you know the guys that are trying to get fields and rain and you know all the other things we have that manufacturing fields the profit center it can become is another thing that you know I don't maybe the town doesn't look into that but you know turf fields people have to come in I
know the colleges pay like 600 bucks in Springfield all this to come and just use them during a bad season so I think there's a there's a profit center to be had there too >> so I just I want to think long term >> yeah of course if you think long term you got to replace the car 20 years that's a little deep but you Oh,
>> 10 years. Seven. >> 10. Is it 10 years? >> Yeah. So, we're doing the we're going to try to do the football field next year. And that's over a million dollars just to replace that carpet. >> But, but in all fairness, too, I also before I leave, I want to say one thing. Every every person that goes to the high
school in the town has a brand new tennis court, a brand new swimming pool, or gets to play on turf except, you know, we've always been the redheaded stepchild. Softball the same thing. So, a little consideration for which is probably the most kids that play that this sport in this town is
baseball as you come up through the ranks. And we are going to be hitting those young kids, too. Like I said, the left field line, right field line, you get T- ballers and they could play. So, you can have three games going on that field at once. That's three fields that were for the youth baseball. And if we
want to hold tournaments and people want to play on fields on a turf field, you got a pitcher mound that you can move. I can put a 60 feet, I can put a 75 ft, I can put and there's one at 90 ft. So that field is universal to every kid in town from kindergarten all the way
through Legion. So it's these are the kind of things we just got to think about besides the money that it's going to take right now and the aggravation it's going to take trying to get this school done at the right time. And just want to point that out. Just keep in the back of your mind and if we find some money somewhere, we really appreciate
it. >> Okay. >> Thank you. >> Thanks, Mark. Thanks, Mark. um into our budget update. Um so I'll start just with what's been reported into uh MSBA's propace site. Um so to date we uh submitted 104,360
sorry4,000 there 360. God I am out of it. $14,360 $97. Uh and then over $52 million has been reimbursed. Um this is the part I was getting to. So, um the reimbursement
that's pending that's out there, it's coming back to you guys. So, again, we're playing catchup on some things. The process starts with Pam and Laura. They send us through the the bulk of the invoices, the batch of invoices. Lynn uh works to put them into the system, and then we submit from there. So, so far
we've submitted 104 million. We probably have another 6 million that has not gone in there yet. Um so it doesn't tell the whole picture uh but most of it and you see 52 million has been uh paid out to the town with 7.5 million uh expected.
Uh the remaining contingencies uh so the owner's contingency uh just over 1.1 million remaining. Uh the construction contingency 1.2 remaining and then Fontaine's GMP contingency uh 2.8 remaining. Again this is a snapshot. Um
the construction contingency is the one that you see weaned down the most. That's where our change orders to Fontaine's contract is coming from. Um owner's contingency, that's again where any soft cost uh amendments to um contracts like well JWA's amendment
today is not a good uh example of that because that money is already built into the budget. Um but things that are outside of the the hard cost, the construction contract um would be would be absorbed there. Um so to date that's still in pretty good shape. And then um again Fontain's contingency within their
UP contract uh which I'm sure they have earmarked some of that for certain things but I just to explain to you guys what is out there for contingencies at this point. Um there are additional soft costs uh savings that we project um you
know things that have not been spent in the uh 311 budget. Uh it's not all good things in our favor. There were a few things, we'll talk later about the the moving services. Some things, you know, when we projected the budget and came to the project scope and budget agreement
um several years back, um we did exceed a couple of those, but overall we're in great shape. Um, excuse me. Do you want to speak to exposures now or do you want to do that when we get to it maybe as part of Fontaine's?
Yeah, I think more I don't want to tell your story without Yeah, let's let's hold off a little bit if you don't mind. Tell high level and then we can get into it. That's cool. >> Does this reflect the um the turf for the stadium out yet? >> It's still in here.
>> Okay. So, we have three, five almost six million minus that. This does include change order seven for Bontaine and assuming that uh amendment 73 for
>> so based on the budget so far no red flags and based on the reimbursement from the state still good. >> So all that is holding to your guys uh project funding agreement and you know it's it's a monthly process. We we appreciate and your support in all of
that. Uh the district's been great about each month we've submitted. I think there's one month where maybe we missed it for for whatever reason, but um the audits are happen happening rapidly. I know Pam, you get the the email when it comes through. If there's any detail as to why something was ineligible, um
there hasn't been anything that hasn't that has uh shocked us so far. Um everything that's, you know, that makes sense that's part of the exclusion for whatever reason, if it's above the construction uh reimbursement cap or FFNA or whatever that may be, we know when we get capped for that and then we
don't receive that. So, in terms of like how we expect this uh you know cash flow to come back into the town, it makes sense for that. We'll start to taper off a tiny bit more as we uh build out the rest of the construction contract because we've already hit a lot of those uh caps, but no, it's um
in good shape. I don't want to say there's no red flags or you know there's certainly I would say once you know we get through kind of >> there's always red flags but once we get through the summer the demo um of the existing building you know always within the site there's there's some exposure
there um so I would say we're we're sleeping a little better right now but um ultimately you know until we turn this thing over I think there's always inherent risk >> and then back to the stadium turf what which one do you anticipate taking those funds wrong. >> Have we have we thought that through?
>> Well, I mean they're they're effectively functional. >> It's all essentially the same. How you >> I don't know if we had control completely over all of them or Fontaine gets >> well I mean contractually Fontaine controls theirs. >> That's what I'm saying. >> That's the biggest
>> Danielle's pretty generous. >> Fontaine controls it to the benefit of the town, >> right? So if there's money there and it should be spent Yep. >> then >> it's your money. >> It's your money. more still comfortable it's there than turf money. Okay, great.
You're on solid footage. >> Yeah. So, we can talk exposure a little later, but I'll just get into kind of our process with it is um you know, we're aware there are things out there looming. We have been working with Fontaine to nail down kind of what that is at at this point. Um, so in
projecting that out and in looking at how the GMP was established and the the certain, you know, uh, allowances and and holes that were were built in there and beyond that bid savings and ultimately luck, uh, Greg, uh, in terms of how we how we got there, but I would
say it's >> still full management. >> Yeah. Yeah, we'll take whatever we can get, Steve. Um, but it's it's it's a good picture. Uh, we've done our not our best, but we continue to look at, you know, what are the uh, risks that are out there. Um, so yeah, I'm rambling
now, but it's pretty good. >> Well, I just want to add to what Ben was saying. So, as Frank graciously reminded me the other day, we had actually set up a I'm going to call it a larger scale change order review squad, which was Gordon and Frank and Ryan and myself.
And what we are planning to do is to take all of these and for lack of a better word, I'm going to call them wish list, right? Wouldn't it be great? Wouldn't it be, you know, isn't this the right time to do this? whatever this may be and then, you know, do some analysis around it and put some hard numbers to
things and then make a recommendation to this committee. We think we should go do this and the turf just because we've talked about it for so long. I mean, that's kind of a foregone conclusion, but you know, one of the things that's going to get talked about today is potentially adding lights to baseball and softball, right? Or perhaps adding,
you know, projection mapping to the gymnasium or, you know, a variety of things. And then it'll just be, look, here's this thing we could do. Here's what we perceive as a benefit. Here's what it's going to cost. These are almost entirely things that are not going to have any impact on opening the
building, right? These are all effectively day two items. Might be a couple of furniture things that fall into, you know, we'll just buy it now. If it shows up in 25 weeks, then great. Shows up in 25 weeks. But we're not, at least we're not sitting here right now. We would not want to do anything that
could impede the progress in the field because I think we all understand that, you know, we're 90 some odd days out from a TCO and that's 90 days, right? Every day matters. These guys are going to be working seven days fairly soon.
So, we don't want to put anything in their way. If anything, we want to take things out of their way. So, there's anything that we do want to do, we need to figure out a way to do it after we open the building. Thank you. Any questions budgetwise? All right. On to
next slide, please. >> All right. So, um the move proposals. So, for the summer move, um some unfortunate news to uh to share, but hopefully we have a path forward here. Um, so for some context for the group,
uh, we put out an RFP for the the summer move and we had a mandatory walkth through for which four biders showed up. Um, and it was the same four of the same folks who were at the uh, the spring walkthrough. We're hopeful to get more.
We're hopeful that everybody who was, you know, there at the spring walkthrough would show up. Um, and everybody who didn't propose on the spring walkthrough and was at that mandatory walkthrough, we assumed was there because they were interested in our project for the summer. Um, so optimistic as we were, um, as you can
see, we only ended up getting two proposals in the long run. Um, interestingly enough, as we were walking through, um, several of the SBC members and Fontaine on the walkth through, um, it was obvious that, you know, one of the biders openly just left the walkth
through because he felt as though couldn't be competitive words where he couldn't be competitive with the local guy, uh, whoever he presumed that to be. Um, we think that's Pioneer. Um, but it was, uh, you know, it it was interesting to see that. And then we weren't sure what we were going to get for for bids
and we were hopeful for the uh the the remainder of the three. We got the two um and then about worst case scenario happened um because we got a much lower price for VIP movers. So on the walkth through um there the representative from
VIP movers halted the the walkth through. If I'm being too extreme, Gordon, please correct me. um and took about you know 5 to 10 minutes to to really challenge the RFP and and the schedule that we had put in front of of the the proposers um said it was
unrealistic had mentioned comparable uh projects for which he was afforded you know however many nine 10 days whatever it was much longer than than what we had available um for this schedule. Uh we did discuss at that time the early
release days uh being available. Um but this gentleman did not change his tune. He said even with that he kind of scoffed at it. So anyways in hearing that we assumed that that meant you know if we did get a proposal it would be skyhigh. Um as you can see we did not
get that. We got uh for the base bid um and again we can go through all the different alternates but uh for uh we'll just go total not to exceed uh value. So this is their total uh total price. So 50,000 versus 115,000 as you can see
less than half. Um if you continue to look through crew size um 14 versus 25 duration 9 hours versus 12 hours. So this is obviously incredibly concerning to us given that this bidder came in and said we can't do this in the three days
that you had available. So, the full day on the 18th and then the early release days on the the previous two days. Um, that was >> Does everybody know that we did that? I don't know if Kathy >> I'm sorry. Is that >> we went half days final week of school?
>> Okay. >> For just the high school to help give the staff time. >> It's an exam schedule anyway, aren't they? >> Yeah. >> Yeah. >> Yeah. >> And so, just so you're aware. >> Yeah. So that'll help um staff kind of pack up the remainder of of the contents
at that point. We're hoping not much and it also gives the the mover the opportunity to get in a little earlier to take whatever is available and um start to take some of the things out of the library that's going to be cumbersome. So that will, you know, hopefully free us up on on the 18th. So
we're done out of your guys way ready to turn it over. Um, so anyways, our big concern obviously is, hey, you told us one thing and then this says something completely different. It's also just unrealistic. We think per the scope of
the RFP to um, you know, I don't want to say they're low bowling, but I don't know what other like we're not sure what is at play here. We just don't think it is a legitimate uh, proposal. Our recommendation to the town was to reject VIP movers on grounds of uh you know
this is a mass MGL chapter 30B procurement. Ultimately uh the requirement is uh lowest responsive and responsible bidder. I did reach out to the office of the inspector general uh who you know they provide guidance on these kind of matters. They'll never
give you like a full-blown uh recommendation. Stamp it. Um but the representative I spoke with said that you know the awarding authority is always within their right to uh select you know as long as the RFP stays and we made sure that that is the case that the town reserves the right to essentially
choose who they want for the best interest of the town and that's that's ultimately what we're going for. Um so anyways there there's a lot of other holes we saw with um with the proposal from VIP but I don't need to inate you with that today and we don't think that that carries as much weight as it does.
I think that the town can sh can uh as long as the town agrees I guess um it would be our recommendation to reject VIP and move forward with Pioneer on the basis of um they are not responsible. >> Is that the bad news? The bad news was that we got we had I
told you guys 80 proposals or maybe even 10 all I I was coming in you know parading around that we had a lot of interest from the spring uh had a walkthrough and I thought that meant for the summer walkthrough as it played out it made sense as to why some of them were not you know they saw that pioneer one pioneer is working in the town and
pioneer I think has been doing a great job that doesn't we're going to procure this openly obviously anyways but I think that does something to the field um you know so I assume that some of those ones who have showed up especially like five college movers showed up to this framework walk through, but then didn't throw us a proposal for the spring walkthrough. I mean, why would you do that if you didn't have some, you
know, angle there. So, anyways, yeah, that was, I guess, a bad estimation on our behalf, but yeah, no, the the ultimate bad news is that um we just uh yeah, got a kind of what we consider a junky uh proposal. >> So, Ben, Pioneer won the spring move and has done the spring move already. In
terms of their proposal for the spring move, was their crew size and their duration close to what they said it would be? you did the leveling exercise, but this is where we don't want to we didn't want to pull in and this is just because you asked that question. I didn't want to cloud in terms of what
the determination was and again we're advisers that you'd want to be clear on why you were throwing out VIP versus why you would pref you know and >> I'm asking to assess the amount of time because the duration and the crew size is significantly different. So if Pioneer has history with us and showing
that they are reasonable, then we can make an assumption that VIP is not being reasonable. That's why I'm asking. >> I think for the spring move, Pioneer said they were do eight in eight and a half hours and I think they ended up coming in uh around just under eight
hours. >> We ended up I think we were had some change in the PO, right? There was a >> something small. >> Yeah. So we >> then they've been good to work with. So I suspect they will >> very smooth transition. >> They clearly understood the the scope of
the RFP. They confirmed, hey, we can do it. It is challenging. I think everybody that was in the room that day said, yeah, this is really difficult to do and we ultimately said what we have to do. So let your price reflect that. And I think that uh you know, everybody took a look at it. I think that Pioneer did the
best job ultimately with what we received, but I think they did a good job beyond that just uh trying to understand our project and uh and what was the cost of the spring move? >> Um so that was the one and this is also another hangup and I think Brian's been we talked to you about the RFP and and
this is definitely on our end. We we built RFP together but we got too cute I think with the alternates and we ended up we ended up excluding the the move of the stuff back to the school. So, we do need to put that on to the P. We'll talk with Brian. I presume that this is something small enough that we don't
need to go out and publicly do anything with this. Um, but that was a miss in terms of the the scope of the RFP. You can see where we what we tried to do. Um, but it was tied up in an alternate that should have been base scope and it should have been clear that that needed to go over to the school. Um, so we will
need to >> add that to this. >> Yeah. >> So, the I would add it to the spring one and like let's talk with Brian about that. that will be I think minimal enough where that's not and it but we can deal with that regardless. That was a an issue an error in the RP. I can see how he read that way. I think that would
be in his favor and again he's been more than fair even with the with that it was what 14 13,000 for that for the whole you know so yeah he was much lower than the other ones you know I think that's that's the play >> we have a cost projected cost of that change
>> I haven't talked with him yet but I will do so right >> is everything going back or do you just want dumpsters >> we do need a matter what you're going to need to get rid of some stuff boxes we have a lot of boxes that hold back end of the office is coming back but all their
furniture >> we need two big dumpers >> that's the question drop that cart Monday >> a few things plenty of time I'm asking are you really going to buy it to come back what are you doing with it bring it back >> more than half has to come back so let's >> so that that I'm going to try to at the
end of this I'm going to try to uh recommend that we land a move management subcommittee meeting I think we've got a lot to talk about over the next couple weeks uh this auction all that stuff so um let's talk through that I think We can come up with the best most costefficient. >> I would say this is this has to go back
and that's what they look at. >> No, I'm glad you brought that up. >> The furniture should not come back. >> We don't have much furniture. >> All the stuff. Oh, yeah. I guess you're right. >> We really don't have the filing cabinets. >> I have a couple the filing cabinets. All in the filing cabinets. >> Actually, not. It's not.
>> No, they don't. >> What do we decide on the uh filing cabinets? Are those moving physically? Right. >> And then we'll get rid of them. So, the filing cabinets are coming over, transferring, and then we're dumping them. fun to give you guys furniture. I didn't know. >> Yeah, we brought chairs. >> That's great.
>> Couple tables. >> Great deal. >> So, just to to put a bow on this, uh Tom, I did send you an email just putting this all in writing in terms of what we think on it. Um we'd appreciate some feedback from town council.
Ultimately, you know, we're the adviser, you guys are the awarding authority. we will make the, you know, determination and move on and and and notify the the biders in SL fashion if you guys are cool with it. You know, that a vote is needed or what have you. Just looking for uh guidance on our next >> in the queue.
>> We want to pick the mover, right? >> So, I do want to say in terms of like, yeah, we we had reached out to the two movers to let them know um that we would be reaching out early next week uh to let them know who was chosen. And yeah, we want to get them on board sooner rather than later. I know we keep
getting uh I keep getting as though it's a bad thing rightfully so, but um we're getting, you know, notifications or emails from the um staff asking kind of when the boxes are when the rest of that uh puzzle is being put together in terms of the move. So, I think bringing on
Ryan is important for like next week, you know, if we could land a meeting next week with the move management committee uh just to walk through, okay, what are we instructing the staff to do? Is there anything, you know, all of that good stuff. So, >> well, you want to vote for that today for the >> I I just need, you know, we need a vote.
I think that's your best. >> Yeah, that that maybe the best way to formalize it. >> We we we need an opinion from legal counsel for our uh >> in terms of not rejecting one of >> Well, I mean, we can vote, I suppose, with sort of a caveat that
>> contingent on legal review. >> Okay. Yeah. Uh, I'm fine with that, but I don't know that we should everybody should know what they're voting on. And that's >> the lawyer could say no. >> Right. And that was >> in talking with the OG representative, uh, she had recommended, you know,
exactly that, that no matter what, and she said, you know, gave us the assurance that we wanted, but said no matter what, we we recommend that the district check with their their council. And >> so, should we do that first and vote the next? >> Well, it's too late. He's looking for one. So, I mean,
>> I don't know that it needs a formal vote. >> Did we vote on the last one? >> I think we did not >> spend $100,000. Ben, we got to vote on it. >> Make a motion. >> Upon review,
>> I'd hate to pull you all in just for, you know. >> Yeah. Just just pending legal review from town council. So, I move that we award the uh final move to Pioneer Movers um
>> the bid presented subject to um approval of the town's attorney. >> Second. >> Second. >> We got the second >> Ryan got it. >> Just put that in the template. only at Daisy's absence.
>> Right. Why is nobody seconding anything? >> Any additional discussion? >> Uh if Oh, sorry. >> Mr. Crucial. >> Yes. >> Yes. Miss Blair. >> Yes. >> Mr. Page. >> Yes. >> Miss Brown.
>> Yes. >> Miss Hill. >> Yes. >> Miss Margie Boucher. >> Yes. >> Mr. Mr. Fetty. >> Yes. >> Mr. Thompson. >> Yes. >> Mr. Christensen. >> Yes.
>> Miss Collins. >> Yes. >> And Mr. Crimby. >> Yes. >> Anything else? >> I was just going to mention I mean do have a slide for it, but um there's been a little bit of a development in the
auction as well. Uh so we had been trying to use auctions international uh to organize the online auction. Things went well. We had him out on site um January, February, something like that.
Um told us everything we needed to hear was helpful and then went for radio silent on us. Uh had Tom put together a contract and we didn't hear anything after that. We heard from him on the phone. Uh this is after I don't can't tell you how many emails and phone calls
and all that. Kept hearing the same story from this gentleman. Oh yep. Yep. We're going to get you into the schedule. I just uh you know doing another one and all. So several weeks ago we put in a contingency plan in place uh and looked into alternatives
because it was apparent that uh you know this uh auctions international could not uh meet the the needs of our of our online uh auction uh services. So, we did terminate Auctions International because technically we signed a
contract, Tom. Apologies for having you do that, but it all seemed promising. Um, Skans, >> when I write letters, you read them. >> Yeah, exactly. Exactly. Um, Skins has used them uh past projects and you know, we haven't had that issue. So, apologies, but yeah, we won't be using them at least on my projects going
forward. But thankfully, um, we did look into Municipid and, um, Alex looked into the specifics of it and Pam actually ended up having an account. Uh, and I think you guys worked out in terms of what >> accessibility you need there. So, we thank you very much for for doing that.
I think this honestly I think we should go this route every time because it's much easier and >> less headaches. Um, so also thank you Pam for uh putting in the advertisement. So, >> tomorrow, right? Yeah. Thursday. Yep. And then so again, we'll we'll talk
about this in terms of uh what we want to put into the uh terms of sale and how we organize the um the actual auction, but uh that can be saved for the >> Did you set a pickup date for auction winners? >> So I want we want to talk about that. We
we talked about the 4hour window right between on the 17th because we want to keep them away. But yeah, we can my goal would be basically to get everything done on the 17th. So I think the 4-hour window is appropriate, but my only question would be if for some reason we
notice that and then we're going to have a little time. We're having the auction uh the Memorial Day. We're opening it up and for the full week. Um so we'll have some time to understand what it is that needs to get out of the doors. So I think we'll be able to coordinate that best. But yeah, we should put in there
in terms of when 12 to four all that good stuff will go in. I don't know that we want to talk about specific like egress all that. I think we'll whoever's on site. >> You look at your half days depending on where it is a couple days before. >> That's what the 17th is. No, we talked
>> about Tuesday, Wednesday, right? >> We had a meeting about this and we we did uh we did ask about that, but it turns out that most of the stuff that's that we think would get uh purchased is being used, the desks, the the c the kitchen equipment is needed until the
last day. So we tried to get fancy about it. >> Catch up with Lori Paul. >> I've not heard about press yet. >> Still interesting. He was >> You didn't know how many? Is that what you're trying to find out? >> Yeah, I he was only looking for a
couple, >> but I he >> I'm talking the um equipment though. >> Yes, I he knock something off the rent or what? >> I know, right? I did ask him for a table. It's going to be a wash. >> Are any of the better stuff going to the
other schools? Have they done that? >> Yeah. >> Yeah. Trying to >> in the library. Thanks for that. >> Too camps might need some of that too. Right. >> Things that they're uh wreck is coming and they're
going to go through the pool equipment and anything they can salvage for pine n they're going to do that. >> Right. Because some of the cafeteria tables and stuff like one of my last projects I brought some over there they were getting rid of it. I know they gave them I know just to >> they would just get thrown away. So that
>> they too good those picnic tables up there. So >> just something the campers >> the indoor cafeteria tables would survive outdoors would they? I suppose >> but they were inside they were the inside ones. >> Underneath the underneath >> Yeah. >> in the pavilion.
That's very nice. You have sat in those. >> There you go. From one of the Wester schools, I think. >> Lovely. >> Anything else, Ben? >> That was it. Thank you. >> Thank you, >> Ms. Brooks. >> Um, so we'll keep ours fairly tight
today. Uh, just a general overview before we get to that screen. It's just that uh we are um we've increased the JWA presence on site to twice a week now so that we can work closely with Fontaine to respond to things as quickly as we can. Um we're now entering that
phase of the project where we have to work really closely to um have engineers inspect whenever we're closing work up and do their punch list, be ready to do affidavit. So, we've been starting to talk about that process and that's why there's a lot more presence I think uh
regularly from the team as necessary to to respond as quickly as we can because we know it's all going to accelerate at this point. Um but generally from our standpoint things are going very well. Um the process you'll see and I'm going to go through uh this change order seven
just to talk a little bit about um the financial side of what's been coming up and what we're dealing with. Uh but as a whole it's it's I agree um the whole process is moving smoothly and we don't have any any buried unexpected things
ahead of us that were no that are that haven't already served. We're not holding or hiding anything from you. Things are going as expected and that's what we want to see at this point. Um next slide. I did want to say that what you hear and I'm so grateful to Scansa for dealing with the move issues because
that's not what we do and it's a it's it's quite a challenge as you can see but but there is an overlap that as uh what happened recently obviously is you start telling the teachers they need to pack their belongings and figure out what they're bringing over and that brings a different level of reality to
the experience of going into the school >> which leads to some ripple effects for us in that if there is a healthy budget in place that can lead to a decision to make additional purchases. So on the FFN side, uh there was a decision to add um
16 new additional desks and chairs that adds two per classroom. The reasoning being that you the the the design standard is 24 per room. Um means that the school is adequately served by the furniture that was that was already
under order. Um, if there's adequate budget to put more there, then it means you're not going to have to move chairs and tables around as much and desks around. And when your philosophies around how you're going to dedicate those rooms shifts and you you don't know for sure what your enrollment might be per room, it's easier to have that
extra flex. So, this could become addict stock if it's not needed in rooms, but it's more likely it's going to be dispersed because of the enrollment numbers per room based on operational decisions that are being made. Um, so that was picked up. That's going to be a fairly large number, but we added to
Stfura's time with us um to set up a piece a PO for that and execute it as quickly as possible. Our hope is to get that here with the rest of the furniture. So, we are kind of moving on that. We're not not moving on. It's part of uh the amendment for um uh
reimburseable services to to have that go forward. Um that also included a couple more filing cabinets, boards, and utility carts for culinary. Um uh I think Ben referenced the reality that in a move that's this consequential
from a school that started in 73 to today. There's also possibility that as moving happens there are things that show up that people you know now realize they absolutely have to have or we decide we need more extra filing cabs. So there are some things that that may
not get resolved until the end. So we have to be prepared for that possibility. Um the other thing that we you've we've been reporting on in these meetings um is the signage. All those unique elements of signage. Everything is is buttoned up now except for the pool records board. We got um go we
switched our effort there to go graphics local firm. They've been great to work with. They offered three possibilities. We vetted those possibilities and actually went to them and said we want this this this from each possibility to combine. Um so we're waiting for one more version of that back. And that's really the last piece of the signage
package that uh we haven't released u yet uh for production. Um we have a little bit of vinyl graphics in in hand as well, but really all the specific physical signs have been um released. So we're in good shape there. >> Do remind me is that two different
record boards or is it one board that captures both? >> It's one board that captures both. But Frank, do you is the existing U record board still up and do you know >> uh our responsibility to take it down
because we promised it to families. >> We did hunt them, >> right? But the actual names, some of those been distributed, okay, at the beginning of swim season, some of the coaches, >> but we have the rest. >> They should be in there. I got to be honest, I've been in the pool since we
graded it, >> but they might be up still. They could eventually be I'm honestly not sure. >> We're not going to throw them away. >> Okay. >> Thank you. >> Preserve it with Fero. >> What's that? >> Preserve it with Feroway.
>> I got to find way >> in trouble. >> Yeah. >> Just want to see his face. That's all I want. Reaction. So this is everything that's been compiled into change order seven. Um and I I think that you know we're really at
that peak point in the process. Uh and uh it it reflects that uh well I think the kind of things that you typically see here. Um so uh to go over these 15R2 is the final um cost associated with the
pump room changes. That was all the finish elements. Um 21R2 is uh an owner request that we flip two classrooms that were stacked on top of each other in order to put a more appropriate classroom on the first floor than the second floor. Is a very expensive change.
>> Why is it so expensive? >> Because there's a lot of casework and a lot of infrastructure and we can't say we'll leave some of that there and some here because it's a special education space both of which go through Desi for review. So the only way we could do it
is we did a full complete switch. We could not pick and choose what we kept here or there. >> Classroom with the identified safe space was on the second floor. We did not feel like that was appropriate. So we moved that to the first floor. So that's if we have students who are disregulated in a different part of the building instead
of having to get them upstairs, we can just get them directly to that space. So moving that safe space from the second floor to the first floor kind of reconstructed uh layouts. So it wasn't just kind of like a swamp names, >> right? Okay. See? Yeah.
>> purposeful. And I know it's a lot of money, but in reality, those are the kinds of things that you >> Yeah. >> you really have to prioritize. So >> um uh PCO36 is uh also part of our review process has been looking at all the bathrooms and and specifically
signage and locks and systems associated with that. And there's a request to just shift some specific doorways so that they're slightly different and a little bit more corridor. um facing rather than uh to the bathroom area. So, it's a small change there. Uh 38 um uh was a a
it began as a request to to have an exterior mounted AED which we uh on towards the field side which we hadn't thought. So, we went to purchase that and then also decided that we would purchase two more additionally on the interior to spread them a little bit more through the school. Um
>> are you saying we're only going to have one ad outside? Oh. Uh, well, no, there's one over I believe at concessions. This is one or the one to the other field side. >> That's where the site is too spread and see. >> So, it used to be one on the outside of
the link that >> doesn't work on their exterior break glass. >> Yeah, >> you don't have to break any open. >> Yeah, you just have to open it. We have cameras on it in case they are uh safe analyzed.
>> So, and I assume the new building will have cameras on them as well. >> PCF41 is is um grading around a detention structure. The detention structure was put in, but this was also near some of the shotput discus area. And once it was in, it was
evident that uh if we smoothed it out, did a little bit more regrading, it would make it advantageous to the performance um as an athletics base. Um um uh we added in uh a required uh 4-in limiter at the windows that was missed
in the drawings in the specifications technically. Um that keeps the windows from going beyond a certain point. That's a code requirement. >> Four inches. That's the code. >> Yeah. um uh an extension of fiber to MDF room
and concession building fiber costs are you know kind of just yeah >> keep finding more places to put fiber in these projects um uh change the supply air valve coils u based on a revision and uh the schedules and that really just has to do with once you're
purchasing the right equipment and getting everything sorted out and scaled there are often some changes and that's a relatively small change. Um, uh, we added blocking to the gym walls to support the reinstallation of all the banners and flags and sort of laid that out. And we'll see images that don't
show that and I'll talk about it when we get there just to but this is Fontaine getting that blocking in behind the wall so that you know any long-term pretty much plan of any banner is pretty much accommodated in the gym. Now, um, uh,
working with Ryan's been great. Ryan's been really tight on the intercom and vape detection systems. Um, and there was a re-examination of um the access intercom system. It was meant to be uh uh coordinated into the proprietary um
system. So there's a revision there that um brought about a change. And then also the decision with the vape detector that had been specified as one make model um the systems for security access did not
have a vape detection system. Now they do. Their system integrates with the rest of the systems in a way that the other system did not. Um and you know given what we everybody in the industry is hearing about vape detection it felt like a much better decision to upgrade
that to be sure that it integrated so that the alarm communications all work the same way. So that's the nature of this and I can't read the total >> and those are every bathroom >> uh not exactly we pulled a couple from some locations but quite extensively
yeah >> 110 30 cents >> any questions on any of those >> get credits on the card readers or the video sessions >> we did some of those go Um we actually
just got something recently um on the printer. Um yeah. >> Yeah. So those haven't processed through necessarily into a change order. >> And again you'll see I think we're in this range where we do not these types of change orders throughout I'm we're
quite heavily in PCO season of going back and forth but they're of this nature generally. you know, there's sometimes owner requests, which we don't want to say no to, of things that are going to improve a system. Um, we we have VPS's that we're upgrading, you
know, from our original um documents um and other things that are really, you know, patches. We're definitely time is impacting the traffic and there are times where something kind of it's easier to make a small financial change to to get something where it needs to be
um rather than stop and slow things down further. So we'll we'll sometimes >> the bottom line is to get it right. >> Yeah. Exactly. So >> this is the nature of what we're doing. >> Yeah. >> I move that we approve the change order number seven in the amount of $210,432.30
as presented. >> Second beat was laying away. We discussed I think okay roll call votes. Uh Mr. Hersel. >> Yes sir. >> Yes. Miss Blair. >> Yes.
>> Mr. Paige. >> Yes. >> Miss Brown. >> Yes. >> Miss Hill. >> Yes. >> M. Margin Boucher. >> Yes. >> Mr. Fenny. >> Yes. >> Mr. Thompson.
>> Yes. >> Mr. Christensen. >> Yeah. >> Miss Collins. Yes. >> And Mr. Fmy. >> Yes. >> Put a second in just for all time sake. >> No to it.
>> That was my one. >> Thank you, Dor FBI. I think the floor is yours. >> Uh if we could just right before you guys start. I don't I don't mind teeing it up if you don't mind. Uh oh, I'm sorry. No, no worries. It's a little jumbled up on the screen here, but uh
it's JWA's amendment number seven up for approval today. Um so the total value of amendment number seven is $75,740. You see the breakdown below there and this again is for the turf replacement.
So this is the design cost $59,790. the athletic field sound system from Kavanaaugh Tochi uh $9,350 and then additional FFN services from for $6,600. Um Dor, I'm not that we need to go into
the details with any of it, but we can certainly uh field any questions at this point. Um >> that's the total design cost for the from Gail, >> correct? For the for field replacement >> and then the 9,350 for the sound system that's installed. You know, this is all
just design. Oh, that's just >> Yeah. So, this will this will uh amend Jones with its contract by this amount so that the consultants can do their scope of work. That'll be an additional change order later. The actual they'll give us the design
for >> and we we have already met with Kevin and talked about that got his input generally speaking, but this allows um CT to put together the documents and the and the you know changes so that we can get them to fund.
>> Is this a miss or just a new thing? >> It was never in our scope. It had never come up in any meetings that there was a desire to replace that system. Um so that was the general nature of it. So we would have had we had we brought it up then we would have had to do had the
same scope of contract. Right. So it's one of those situations >> with sorry both those first two is there a projected cost of what that replacement would be and then what that sound system would be just so moving forward that piece just we have an idea of what we
might be spending on the next piece. >> We don't know until we get proposals. >> Right. >> Right. I mean, we know we're over a million on the turf, right? >> And and and there are things that are going to come up in the design process that'll tweak that number. >> The field sound system isn't going to be
much based on the conversation with Kevin, but I unfortunately don't think I have a number, you know, estimate that is. >> Yeah. I just ask is it we're >> talking about >> Yeah, we're putting up $70,000 to spend additional max is so
>> Well, if if Yeah, >> if it's in the budget. >> Yeah. >> Right. >> Right. >> Yes. >> Kevin said, "Am I am I missing?" >> Well, we're anticipating a big chunk will be in the for the turf. And >> again, I should have I should have
walked it back a little here. So um amendments to Jones Whit's uh contract although required uh we already have within the budget uh under reimburseable services an aotment of I think it was 1.25 million something like something like that around that uh number in you
know I think we're tracking at around 800,000 in terms of what has been approved. So that's just kind of ballpark just to let you know but that's already built into the budget. So, you're not approving any more out of a contingency or anything for this for the sake of this amendment.
>> This will give uh the design team the ability to do their scope, their work so that this can go into Fontain's court and then price up a uh a change. >> So, Kevin had other things he was thinking of adding when we do the turf project >> which I am aware of. I mean, in terms of
the timer table, you talking issues. I think that's in >> and that's what my point about how once we have Gail admittedly I did tell Gail that we weren't gonna do anything crazy. Yeah. >> So I'm hoping we're not going to try and do anything crazy >> but we should do it right though.
>> But yeah but when we So this includes um testing as well. So just so you understand this will include them opening up testing the materials for the the capability. They do that the sub braid what's replaced we don't know for sure. Um, it will also include meeting
with the the uh with Kevin primarily, but um to talk about what other things are needed and there will be some tweaks. We're talking about bringing conduit um to a different location. That'll be in the drawings as well. >> It will an alternate or as a I mean, how do we do that? How does that work?
>> It'll I mean, Gail will include that. That's not a I mean, it's an important thing to include and it will show up in the cost, but it's not something that we wouldn't want to put as a direct. >> I believe the conduit is there. it got relocated. >> Yeah, >> I think the conduit's there.
>> Bruce actually would know. >> Well, it's probably in the wrong place. >> The conduit goes underneath the track and it's at the far ends of your >> The thought was that you would want to then bring it towards center line, >> you know. So, we could probably when you open the turf up, we could trench from where the box is now to center field and
then put it if that's where they want it. But that could all be that's part of Gail's >> so protective, right? All >> you have some of it. >> They want protective netting at least at one end. Um all line should be
permanent. Turbine >> shorten the soccer field. >> Yep. Yeah. >> And finalize the electricity. Okay. >> Fold all this deals with all this and say, "Okay, give me a number." >> Just so they were Kevin
in terms of that reimburseable budget to the uh Ben was mentioning, yeah, we had a 1.2 budget. We've used um only 800 of that. So, there's still some help there as well. If there's a need for Stafer to do another order and we need to bring them
back, you know, we'll be doing that. So, that's good news as well. We haven't expended that. So, that is amendment number seven for Jones with Architects and SMMA. >> You need approval vote for that. I move that we
feel like I move that we approve the uh Jones with uh amendment seven in the amount of $75,740 yesterday. >> All is real to Second
>> shall Mr. Crucial. >> Yes. >> Yes. Miss Blair. >> Yes. >> Mr. Page. >> Yes. >> Miss Brown. >> Yes. >> Miss Hill. >> Yes. >> Miss. Margin. Voucher. >> Yes.
>> Mr. Penny. >> Yes. Yes. Um, >> Mr. Thompson. >> Yes. >> The um >> Mr. Christensen. >> Yes. >> Miss Collins. >> Yes. >> And Mr. Ping. >> Yes.
Who's this? >> Business, I guess. >> No, we got to do >> Ben's got us going >> that kind of day. >> Why is there science, Jamie? that the so if you look here you can see that the district office is why we're here is no
longer um we're working our way through there we actually starting detention area in that area shortly so we're going to get that parking lot going and pull some condiments off in the building and kind of looking ourselves towards the field >> has nothing to do with student detention >> nothing to do with all good >> our viewers who take it
>> yeah no all good so yeah so we'll look at that and next thing we'll be doing is heading out towards the green space you know we'll have that conversation you know in a little bit when we get rid of in spring sports then we kind of at what we're going to do out towards the fields and bringing conduits out there. The next goal in that area that you see there just you see to to the left is the
fields we're prepping uh irrigation is just about done and then water you know lines going on the backside towards Nordon Street that's where the water pit will be done and we'll turn the water on. The goal would be by uh into June you know first second week in June actually looking at the water be live and start laying sod and that is to get
it ready to fall and the goal is the back uh fences in we have the the pavement in the back side's all done. Um we're looking at in the science terrace. I know some of the other uh drone footings on the outside the uh courts the um interior of the uh science uh I'm
sorry the in the e courtyard the arch terrace is pretty much pushed all the way to the west. Uh stone bench the benches are set now. We're pouring concrete in that area. And then to the south side the science terrace plus the sea spine terrace terraces are up. The trousers are up. Concrete's pour in that area. We'll actually start uh doing some
landscaping and planting by the end of the month and into June and get that area going in that area and make that all green space. Working our way around on the uh east side of the building. The loading dock has been poured. We'll be looking at bringing kitchen equipment uh next week getting the kitchen ready to go in there. And then we'll actually
look on starting the loading dock, doing trench training and pulling that pavement out to kind of tie into right by the field in that area there. Um all the brick is now laid in the building and washed. Uh interior in the pool is also all done also. So, we're kind of cleaning up, moving the Mesa. I don't know if we have an overview. Another
Jamie, we have we're working on it. Actually, no, it's interior. You can go back for a minute. So, just Yeah, let's stay. So, over in the area you can't see now, basketball court, we actually prepped that. All the mason stuff is pretty much all gone out of there. If you drive through that loop, you'll see that area actually compact in that area. Now, we'll be looking at shortly setting
basketball hoops and then doing the, you know, the um binder and then we'll look at fence post on top. Of course, we can get that done the next couple months to kind of clean that area up there. We're doing sidewalk and tying all that together. Kind of bringing the outside together. Um and then the inside, let Jamie go to the next. And the inside
pretty much D and E kind of look like this. All the floors are done. Ceilings are closed. Um we're at that point now we're doing our below ceiling punch list. So we're making sure the trades have all our if there's dings or something on the walls. We're patching walls. Uh final coat of paint will actually start another week or so and
then we'll do them baseboard and then we're ready for grooms to actually turn over to JWA to actually do their punch list. So we're going to clean those out. Doors are on site. We're starting to swing the metal doors. Wood doors will be right behind that. Um, you can kind of keep flipping, Jimmy. So, you can see this is a typical science room. This is one of the rooms we're actually closing up now. Um, but you guys have mostly
been through the building and see where that is. All all these rooms are pretty much all set in the academic wing. We're actually in the corridors of academic wing putting down flooring now. Um, as you work your way through, um, you can see the corridors going through there. Lights are on. Permanent power pretty much in DNE are on 100%. Temp power is
pulled out. Um, and then the auditorium, the staging is down. last time in there. So, now we're actually in there now putting up the uh pivot wall supports is going in today and we'll actually start framing the small lower walls and putting the rest of this auditorium together. So, there's the ceiling that we had the staging up there before to kind of put this together. Kind of comes
to life now. When you look at this um seats we have procured, they're ready to come in there. But right now, we're working on low walls and kind of clean this up and starting the plywood in the wall and the panels go on the wall shortly before we go there and keep going. Jamie, so this is a typical corridor. Those are display cases in the A corridor. Um kind of in the wall kind of protected. You can see the tile going
in there. And very shortly, we'll be starting to look at um doing floor tile in those areas. Also to the to the right there, there's the main corridor. That's that's okay. Good. Um so you can see there that the to the to the right hand side, the learning stair, we're actually doing the battens now. Those panels are coming shortly for the for the right
hand side for the wood panels. To the left of the of the um zigzag wall, we wall. We started the tile there and then the wall panels and then the panels above that. We'll actually hopefully start next week also with the um fiber panels. We're getting those on the walls. We'll start painting those. Getting the lifts out of there. Um the wood ceiling in the middle is now going
between the uh Sea Spine North and Sea Spine South. The wood ceiling went up in there in the next couple is going up there now. You can see on the uh south side of the C-spine, lights are up, lights are on. Um we're kind of working our way through there. All painted and ready to go. And we're actually looking at ceilings on those top top and bottom
quarters. Um gymnasium, gym equipment's on site. We're painted out. We're just about done. The chase. As you can see, the chase is going, the entrances going out on the north side. There's the four chases in the gym are just about complete and then we'll be looking at hanging equipment and then floor will be starting sometime by the end of the month, more than likely the beginning of
June, starting actually the floor in the June. Um, as we're working our way through that areas, this is the media center. So, farther along than this right now, we're actually ready to start painting that shortly. We're trying to finish up the few chases. We have the learn top of the learning center. You can see is still open. The overhead doors are installed. We're going to work
on sage there in the next few days. are going to close that up and we're looking at painting and getting ceilings going there. In the next few weeks, lift will be off the site. We'll be closing up that, you know, second floor loading zone. Kind of working our way through there. So, kind of bringing the flooring and everything down there. >> Those overhead doors automatic >> automatic key switch. Yes. Yep. So,
yeah, you can't let you know. So, it's a key to hold kind of playing with it, right? So, yeah. So, that's just to be set down when you're having I'm assuming when you're having some type of event downstairs, you know, the gym or the auditorium will be shut. That's so people can't get into the building. So that's kind of where that is there. So all in all, there's hands and feet in
every corner of this building and site. As you can see, it's a constant uh work with our team just getting these guys and girls in the right locations trying to do the outside the same time as the inside. This is the inside of the pool. That staging is actually down. Those the duck chases are done, washed and cleaned. And actually the duck work is
about 80% done in that area there. Fire sprinkles are starting out on the um we'll call it the east side. Those windows are actually going in now, too. If you drive by, you'll see those going in also as we kind of clean up in there. And then the next step is kind of painting. We'll be in there next week cleaning all the mechanical. We'll start mechanical, get distribution going
electrically. And then we the building's all dried out. We'll kind of clean it up and then we'll start with the trades and the pool equipment coming in and actually the plumbers actually coming out of the walls now. So, we're kind of working our way through there. The roof is all 100% on there. >> Anticipated finish time for the pool the same as this. >> We're working hard on that, Greg. It's
it's the schedule is very tough with No. Yep. But no, I know I'm not not hiding anything. We are working digitally. We got, you know, we have different trades in there also in different companies because it's two different projects. So, we're kind of pushing both sides of that. Um, the roof is at 100%. The curbs are getting here. The unit for the the uh the units for the uh pool roof will
be setting shortly. Distribution power is huge in there, which we'll start that in another week or so. Um, getting that all tied and making that building live is goes a long way. So, we're all kind of working on that. >> Main line coming June, huh? Mainline coming back in June. >> Mainland's coming back. I'm going back there earlier, but they'll be definitely by June. Hopefully before the end of the
month is the goal. clean this out. Mason's out of here. We clean this out. Painter comes next week. We get mainland the next couple weeks and start that. And then there, you know, we're working our way through that also. Um, but in general, like I said, we're touching every corner of this building. No matter where you are, you'll see somebody doing >> everybody playing ball in terms of labor. >> Excuse me.
>> Is everybody playing ball in terms of labor? >> Yep, they do. Yep. We're working. We're still working six days this weekend. This week we're there seven kind of taking care of district golfing and kind of that stuff there. And that'll keep happening. >> Um, >> you're getting the bodies you need. >> I'm getting the bodies I need. I always want more, you know, and uh some just
won't work because they don't want to, you know, and some won't work, you know, eight hours. So, you know, nine, work 10. Tile guys, we start all that, they'll be doing six to seven, you know, seven days, six days at least 10, 12 hours a day to get the tile on the floors because that's kind of better when no one's around. Um, and then, you know, the painters, the ceiling guys
keeping up, the finishes, electricians are still about 30 30 a day. So, they're but they're falling right behind in all the ceilings. So, all that's good stuff. Now the power is on, distribution's going, units are starting, we're starting balancing next week. So all that stuff is good, you know, to kind of tie that in and kind of clean up the area. E is going, you know, cleaned up
and going. And like I said, we get that balance behind it. We'll jump to D while we doing the floors. So it's all a process. So we keep the people going and, you know, like say about 180 190 today. >> Huh. Balancing. Yep. We get to the balancing, then you look at flush out,
right? And we look at all the other stuff that goes with it. So yeah, I don't know if there's any more J, but that's kind of it. That's Yeah, that's what it looks like. Yeah, that's it. >> So yeah, that's kind of where we're at. >> Mark, the fields that will be done for the opening in the back. Is that one field or two?
>> It's actually two and a half, we'll call it. There's two two full fields and then a small like I guess they call it a practice field, but it gives green space to to Frank and his team and everybody else. >> It'll be two usable. >> It'll be two usable or socks lacrosse, whatever they are. And then there's a side of a practice. The the back path is
already paved for the carts. That'll be done. It'll go around to like Nordon Street. We'll have Nordon Street ready for the the six or eight parking spaces, handicapped parking spaces there. >> Is that going to be enough, Frank? In terms of uh >> more than he started with. Let's go. >> I know it's more than >> we're using others. Is are we going to
have enough? Do you know? Have you looked at that yet? >> So, how many fields? Two more. >> Two more. So, you can go back to that. Yeah, there you go. Jamie, you already beat me. Look at your So if you look there to the south side maybe >> do more than this fall. >> Yeah, >> there you go. So yeah, you'll have to
practice on the side and then you got the two the two other fields, the boys and girls lacrosse soccer. Um and that's what you'll have and then we'll continue to keep working our way around. Uh JV softball we work in that area. The problem now of course is we move the cars to now workers, right? We got to keep them here and keep them coming
here. >> Trade-off that we discussed. This was a trade-off that we discussed when we >> we took the baseball we moved the J. Yeah, when you took the baseball field, this is your trade-off. You got rid of the field and that gives you three fields for this fall 2 and a half. >> I guess Greg, to answer your question, we had anticipated going into this fall
with no fields by the turf, >> you know. So, giving me three fields is a huge we anticipated. Um, and that was a trade-off giving up JV this spring so we could have fields coming this fall.
>> So, um, so the answer is long and short. Okay, great. >> Great, >> Mark. Thank you for sending that picture of me like that. >> Annex. Yes, it was bittersweet. I have to say and I'm sure felt the same way. >> Yeah. So clinging to the fence.
>> Yeah, something like that. I'm like, but you mentioned key and that made me think. Um Gordon and I were actually on the phone today with um Zoom with a key guy. Um you know, just make sure the portal and everything, but my name's already in there. Um the company that the keys are in Westfield, they they
want to ship them. they somewhere but where so I I told them I would bring that up to you and I'm going to I have a meeting with him on Monday at 9:00 to tell him what address it'll be about six weeks from now he said >> 60 >> I mean you could have >> I mean we we obviously the keys have to
go and we have to sit down with Frank and his distribution because those are your real keys right >> we'll have construction keys we'll get a couple of grant masters for us just when we're closing up and locking up and then we'll obviously give those back but the question is to Frank and where you going to hold those, you know, and you know,
because at some point banks have to distribute those to his staff. >> We have the other keys. >> We have the other >> We do. Yeah. So, uh they were going to deliver to um >> a place in Westfield.
>> We We can't have them deliver to 180 Maple because there be a 180 Maple when they're ready to >> So, is that hardware special in West? >> Yes. Yes. They they want to ship them somewhere. I is I live in Westfield so I was going to go there to pick them up but I think they prefer to ship them.
>> Well >> well we were thinking we have all the keys at >> central office Monday right now for the district. So if we bring them all together then we can hand them off to you. Eventually they're going to go back to 180 Maple.
>> Well eventually they're going to go to you Frank for your teacher. So you need to know where you're going to hold them in that intern. Oh my she lives there. >> Well, I live there. >> John talked to then that that place that they said they would like to um send them somewhere. They they said, "Why don't we send them to Mark Hogan?" I
said, "So, like it's a UPS truck and I know to go down the road and >> Yeah. I mean, but then I then you know, then what do we do with the keys? I'm okay receiving them, but I want to make sure that you need to have them right and where they go, right? And this is your >> still makes sense to bring them to central office.
type of safeguard. >> Well, you can't ship them there because >> it's current Monday at that point. >> No, >> because there will be no 180 maple them to somebody like Tom send them to send them square and I'll for you.
>> That's what I thought. >> There's too. >> Just as a reminder, we have a keying meeting next week. tomorrow 11 tomorrow this week to go over those keys and part of that is quantities. So thinking about
how many of each type of key we need depending on what the key type is. So if you do talk to them, just make sure they're not shipping them tomorrow until we establish quantities. And >> they were also confused that uh
>> they thought it was a whole independent key system. And I said, "No, no, that's why." >> He was out of the loop. He he said he's had a maternity leave, you know, and um >> he was out of the loop and didn't realize, but >> everything's loop is very tight.
in the loop. >> Yeah, you need to do that because again, Frank, that's quantities too, right? And then sometimes blanks, too, because you need to get a remade, somebody else has to make. >> Yeah. >> Yes, we have blanks, too. So, >> um and then thinkers
off it. Thank you. >> 11 o'clock team meetings. They're fun. >> Anything else on Fontaine side? I think we're good. You got any questions? >> Oh, there's a great story. The color wall.
>> Happy. >> Not necessarily this one. >> The fluorescent pink spark color. >> Yeah, I think this is just queued up as a starting point for this conversation about the uh walls. You want to take those Steve? >> Yeah. So, so these are some preliminary
takes at a gymnasium mural. We have pivoted from the original idea of having them painted to now having them be a vinyl application, another go graphics product, both for economy and for speed.
Um, so there's up to driving them. >> Just wanted to show both, but that's not going to happen. because the rendering was skewed so that it isn't a it isn't a precise fit, right? We're not looking straight at the wall. Um, but you know, the artist
implemented some um some different elements representing different sports and Spartans and font types. So depending on what anyone thinks, I mean, you can mix and match or if one of these speaks to you, then that's another
thing we can consider. That was for you, Tom. >> Thanks. >> No problem. >> Straight line guy. Awesome. >> What do you think, Tori? I have I have a little question about how the paint to vinyl,
you know, whether that might want to be a line. So the the you see the triangles fine. So So what you saw in the first image prior to these was what is under contract as a paint approach. um and
>> meaning the trifles >> meaning and the lettering all of that is all painted would would theoretically if it did nothing that would all be there automatically. Um I also want to remind you that just for your brains if you can handle this above the the triangular
area where you see that gray band that's an acoustic above that will be a row of your uh existing um banners. So keep that in mind just and there's a lot of banners on the right. So that's why it feels very light right now is in reality there's going to be a lot more red generally.
>> That's all of the banners from the existing gym are going in here. >> They're all going in. >> We took them down. Um Kevin, >> they're going all They'll all fit in that one. >> No, they're going to fit on the left and the right. I hope so. The tall ones are on the back and then in front one row of
the narrow ones >> because Yeah. >> Keep it up. Got it. Thank you. >> The the other thing that's not in this rendering is the flag. Uh >> yes. >> And the flag. There's also a flag that
is appearing on the far right. >> Um so that you can do pledge of allegiance to the flag. >> Is that on a poster? >> It's on the wall. It's a roughly I think 8 by 12. >> It's It's on the back wall. So, whoever
has their cursor move a little bit to to the left. >> You're pretty close. >> Right. There you go. >> Yep. Right there. So, those are those are separate elements, but just to keep that in mind. So, all that's painted in. So that's why I was just saying when I
look at the vinyl I I do think like how is the paint to vinyl because it's trying to I think carry the same um color along but they would be two different materials and colors. So getting that to work would be something to work out.
>> Elaborate more why you I don't know why we wouldn't paint it. Is it going to be that much more time Steve? Well, the the way they described it, it's basically becomes a a gigantic paint by numbers, right? It's it's not
um I wish I had her description in front of me, but I don't. But basically, she's like, you know, I I can paint it if you want me to paint it, but it's going to cost a lot of money. And quite honestly, the way these are predominantly done is with vinyl. Uh I had paint in my head
because that's what we did over at the dugouts at Birchland. But we could I mean if anyone, you know, if we wanted to have paint, we certainly could. Uh she did mention that she had left the triangles in the background just to give it some texture, but you
don't have to. You could leave them, you could leave them out, you know, whatever someone likes to see. >> I I have a question. Was Hi, Beth. Was it um originally were we quoted for it to be painted originally and
you know, because I like the painted better. Um, and if we don't do the painted, I would prefer the signs that don't have the figures on it because I think they just kind of >> Me too. Yeah, >> they're kind of cool, but they kind of break it up too much. >> But, um, just a thought. I was just
curious if we had already gotten quoted what we were paying for to be painted. Thanks. >> Contract. >> Yeah, it's it's the painted element is already in contract. So what we should we go forward with the vinyl,
then we would get a little credit back for what where the paint is that's now vinyl, right? And then you pay for the vinyl as an ad um and its production. Uh so that so there's a little math that has to happen. >> Beth, is that what you were asking or were you saying if we if you were to do
anything at all, you would prefer to see it painted as opposed to >> viol? I would prefer to see it painted because then I feel it it is finished. Whereas if we put the vinyl up, it's gonna feel like >> Right. The first one is go back to the first one so you can see it. Gabwa.
>> So that's originally that's what we all Beth right there. >> Yeah. >> I guess I feel like like it's a complete thought and it was designed to be that way where if we use vinyl, it's going to be like, "Oh yeah, they slapped a sign
up." Now they could make it look really great. it could fit perfect, but I guess I feel this looks like it was intentional and and done purposeful as opposed to vinyl that might feel a little bit like it was thought of after. >> And so Dory, are you saying vinyl would
cost us more than potential? >> Yes. No, she's Well, it's going to be an ad because you're you're you're you have this already. So, whatever you do, you're changing >> get some credit for the paint, but that won't cover the whole cost of vinyl. So, vinyl will actually cost us more.
>> It it will. Yes. >> Okay. >> Yes. >> What do most new high schools do for their job? >> Um, you see both, honestly, you see both. There are pluses and minuses to both. We actually have typically done a lot of vinyls. We went away from that intentionally and tried to simplify this
in order to do it as paint originally because you know vinyls over time you can have some challenges but vinyls allow you to do more complex things sometimes so that and we intentionally try to keep it fairly simple so that it could be easily painted and wasn't too
complex. Um and we can certainly just stay the course as is right with it with you know that graphic in the background that is in fact painted right >> we can even simpity of that too >> I would say if there's anything you want to tweak here that you find like you
want to >> to to explain this a little bit further the font was selected in relation to other fonts to provide the school with a modern font because that was a request from the district so we tried not to introduce an oldtime font or you know so
it is simple but it's simple by design um if it's if we want it to be more readable it's not that hard for us to add a white stroke or something you know we can do those things uh what I see in her design that you know that I think people might like like the balls in the background even that we could add to the
paint you know we can alter the paint because we would want to finalize that before the painter begins now right now it is what's in the drawings but even then we're going to have to dimension it and provide it in such accuracy that the painter is going to do it. And we we've been wanting this to get results so that
we can be sure that they're not held up at all. Um, and we have all that math worked out. A small tweak to that math would be a big deal, frankly. Um, so honestly, my my gut feeling is it would be I don't think there's enough difference in what what's happening here
in the vinyl that it's beneficial to go this route because if we wanted to add the word Spartan, we could add if we wanted to add a ball, we could add it. Um, >> but I don't even know that you need to >> with
change it up on a little bit here. um the alt space or the weight room. Is there any type of design in those space or is it pretty blank walls? >> They're pretty blank walls. Um >> I just wonder if >> Yeah, if you wanted to spend money on something new. I I thought about that as
well. The >> smaller smaller vinyl mural in that space and maybe we stay with the original of what we have in the gym >> with the all space. maybe some variation of what we're seeing up there or something in the weight room.
>> So, I just wanted to look it up. I just Googled like vinyl murals and gyms. It might look it up. It just it gives me different examples of like weight room vinyl examples of like these actually look kind of cool, you know? >> It might maybe make sense on a smaller scale. >> Just a thought lift like a
>> I think with the plain one the idea of adding a w more readable. >> Yeah. Yeah. >> Can we add a depth story like the second one? If you go back the middle one, the Spartan, see how there's that >> with the drop drop paint as well. >> Yeah. Yeah. Very very much. Yeah. I
don't say not to make it too complex cuz but I'm but we discuss that with our pain and be sure that they like that. >> Does the font match holistically throughout the building including the floor of the gymnasium? >> Yes, >> it's all matching. >> Yeah, that was great.
>> I like the different sizes of East Meadow and Spartans too as the middle one. just a personal preference. So that's the So that would be the question I would ask if we were going that direction is the big difference I believe is the original graphic is just oh it does say Spartan >> it's still uniform though
>> great it's still there so yeah we could we could differentiate the size of that and I one I'm not over complicating too much but we can drop shadow it if you want to make that a little readable I would agree with that um I mean this is a render from Revit so some of that's probably there but we could bump it up
we could make Spartans a little bit bigger the advantage of this also we have a little more space. So, I think it's the the lettering ends up larger than than in the vinyl, which I think is is good. If you agree, um uh anything else from across the in
the white strokes just to make it more readable. >> Yeah. Yeah. >> The drop shadow make it look nice. I >> think what I would advocate for is maybe the drop shadow with that original design up there and paint. And then if we're going with the neural options, maybe it's final and maybe doing
something in if the all P >> and all were. >> Yeah. >> Yeah, >> that's a good idea because you could get more there is and then again it could be second day. It doesn't have to happen. >> Like the space and if you look at some of the ones on here, they're
>> doesn't have to be secondary. What can we >> Well, I'm just trying. I know that in this area in particular, we have a wood floor and we really want to get this worked out so there isn't conflicts in construction. >> Um, in the alt PE room and weight room, we have a rubber floor and it's a
they're tall spaces with a lot of wall area up high particularly. So, if I I think putting something in either of those rooms um could be fun. And I I would say sure, you can bring a vinyl in after the fact and install it fairly easily. >> Okay.
>> Um so we would prep it um you know with a primer. Nobody would and it does that way if it if it does take time >> and still fund it through the budget. >> Yeah. >> Yeah. >> What about any just brainstorming here like Frank but uh since Steve you shared
the the photos I think it was at Blandon that this was done right >> elsewhere. So it was at dugout. So, are there any other site features that this could be uh evident, you know, in terms of the the playing fields? I know we got the prefab dugouts that been if no, but um
is there something outside we could put it on? >> Varsity dugouts. Okay. Like first one, right? Those are block. >> Yeah. Some are >> Yeah, the varsity ones, not the JV ones. >> It'll be painted. >> And what's the uh Yeah,
>> split face of what it is. It's plain. And then I think >> that's similar to the way you got over. >> Yeah. >> But that's >> that was a paint and you'd probably go paint if you were going exterior. >> Yeah. I don't know. Again, I don't know if there's a preference to bring it inside and all that. I'm just
brainstorming. >> And that's that's a later stage. So that would be >> you can go crazy. Oh, Francis did, you know, athletes on the wall full size, you know, like they took pictures of playing games and it was incredible how they did that. You can you can go crazy. You can just keep
it simple. So >> we got some time to think about it. >> So paint then is the consensus and with those beats in the gym >> in the gym. >> Yeah. >> Yeah. >> All red and then with the white.
>> Yep. >> Okay. And the same size different size. Um, it sounds like what is is there consensus to the idea of trying to increase the size of Spartans? Is that something everybody agrees they like?
>> You want to put the middle? >> Bigger Spartans. That one. >> Like that one. >> I like the middle one. >> Yeah. In terms of that scale, right? Yeah. >> Yeah. >> And no other noend effects. No.
I do like the font for the Spartans, too. Unless that's impossible to do. >> Spartan. >> Oh, it's possible. So, if >> you know, like the two different fonts is nice and I like the Spartans just looks a little more Spartiny.
>> That makes sense. >> Great word, Beth. >> Sorry. >> As long as we're consistent through the building, right, Dory? Wouldn't you recommend? Well, that would be We don't say Spartans any >> on the floor. We do. >> We just
>> Right. But in the in the >> um Yeah, that was it was really interesting. We went through a lot of conversation about how went with all the the athletic department about that. The E L has a little bit of a um shape to it. Basically,
>> that's traditional. That's what we have now. >> Traditional, right? >> Font and the rest is that simple font. >> Um we one thought I did wonder about whether or not instead of going with the font that we were just looking at, if we took that eel font and did the Spartans
in that so that it >> it relates. Does that make sense? And let me see if she's got >> like the top one. >> I think it's more like the top one. Go back to Amy. No. >> Well, they're very similar. I think she's playing with that in both.
>> Yeah, that's Spartony, too. >> Different more Roman look to it. Yeah. >> And whatever font, Dory, we do. Can we let the high school know so that when they order things the future? >> So, and can I ask a sort of geometry
question? Uh that so that white space is going straight across which is not how it looks because that cutout is there. Is that going to look weird with two different size fonts? See how See how the middle cuts out there? Is that again
>> everybody tell me to be quiet. I have no design bone in my body. But that line is going to be different. >> What do you think? >> You mean the door? >> Yeah. Just give her some. >> No. No. they drove there waste.
>> I guess I I I would say that the same distance between >> the bottom of the letters and the top of the letters to the gray would be more consistent at least for my eye. But >> how about middle ground there is that the lettering of Spartanies relates so that it pops a little bit
that >> say >> so I I agree with you on that. I'm trying to accommodate that idea that the lettering of Spartans might help it pop um if we change the lettering. So, we have the modern lettering of East Long Meadow and then Spartan reads
differently with a different font that relates to the soundboard font. >> If it's the same size, will that look funny? >> That's how it is there, right? >> Well, it's all the same font though. If you go to the other tree again, >> different font, different side. It's
like intentional. >> What? >> I don't know. >> Whatever you decide to do. I trust you. >> Well, she agreed with me. It doesn't matter. She >> good. >> Yeah. I mean, he's he's noticing that the opening is is is actually higher
than what's shown in this. So, that that would impact that slightly. And that he saw the meadow isn't on the left of the opening and Spartans on the right. It's crossing over. So, it's a subtle difference. Um, >> I'm all about subtlety, Dor. >> You are
>> curious how that >> So, that body one wouldn't even work. That That seems way too low, huh? >> Yeah, that with the fingers. >> I >> I just think if it's all the same size, the font will look funny if it's it doesn't look intentional. I trust you though, you >> guys. Trust us. We will explore.
>> Okay. on >> and I'll probably show it to Frank because I like having a second opinion or Kevin. Usually Kevin for a look. Frank doesn't want to. >> Okay, great. So that's that's fine. Thank you.
>> We're going to do something in the pool. Oh. You get this floor anywhere in the news. >> Favorite floor in town. I'll just >> do you want to talk about lasers? >> Yeah, I'll make it quick. It's getting late on my vacation day here.
>> Uh, he was not you didn't respond back to me. I emailed my shines to this. >> Oh, I know. Okay. So, come on. Pam for the consideration is a downwardfacing projection system on the
Put the other one back up again. >> The rendering with the Spartans that we're going to change the lettering up. >> That one. Perfect. Uh be a downward facing projection system where you can do designs. uh and have different have
it do different video effects. Uh this is obviously more of a nice to have type of thing. It stems from a Facebook ad that I got. So that's the biggest personal reason I have. I sent it to Steve. I thought it
was it was a nice thing and something that would definitely set our new school aside and give it that, you know, edge across over any other new school. I sent you a video of kind of what it looks like. It's just in your Google chat.
>> So, go to your Gmail. >> Is there a PA system? >> Yeah. >> Really loud. >> Let me in on the committee. video. Yeah. >> So, companies in the south, they
exclusively work in high schools. >> Texas high schools a lot bigger. >> Go back to our rendering of the audience, please. I mean, that's very >> Oh, wow. Video, too. >> I guess.
>> Yes. Right. >> So, I mean, it's uh so be four projectors that they sync and line everything up. Uh we own the system. There's no ongoing and recurring cost after the original purchase. Uh there is a service where they can assist and
build the videos for it. We can also do it ourselves. Um, thank you. Sorry for the blind. Let's keep it clean out here public meeting. >> Ryan, do you anticipate that your department would be able to do that? >> You don't.
>> Okay. To be able to do what? >> The design of the videos. >> I do want to point out that you have a new video graphics classroom and your students can start using it. It would be a >> This would be a huge showcase for something like that.
Well, I guess what kind of huge project goes with that? >> I don't have to worry about that. >> Donating. >> Uh there's three options. The given the size of our uh gymnasium, the middle option was recommended and the price is
725. >> It's,000 >> $72.50. Yeah. >> That includes the four projectors, the installation. There's a meteor controller that drives the four projectors. Um I think there's something
whatever. >> Yeah. Software. It's all cloud-based. There's surprisingly no ongoing cost >> really. >> Yeah. There's probably >> get to the fine print. >> So there's no line voltage, no no cat 6, no cable. You're talking all >> another 40 or 50,
>> right? So how Yeah. How? >> Yeah. Then we uh we would have to provide that to the projector locations. Yeah. But all in you're probably under 150. >> Okay. >> I'm sure probably could.
>> Yeah. See if it was Texas high school. >> Yeah, we should put that field trip down. >> That's really cool. >> Usability reviews. It's a big investment. I just want to do a little but I think it's seems really cool. >> It does seem really cool. I think I
think kids would love it. >> Could you go to your Facebook? >> Oh, absolutely. >> Find out more about it. >> Imagine if we're hosting fun. It's >> You do have to keep calibrated and there's a system. I used to work in the
museum design field and and calibrate. >> Yeah. But what they'll do is they give you that, you know, sort of like calibrating a monitor. You know, it it it's a little tricky the first time you get a great Yeah, it will go out of true. >> Yeah, it's four targets in the gym. Now,
>> they do give you the interface to try and get that right. And I'm sure there are probably people who can come back when needed, but >> or something like that it could help with, but the design people, you know, >> okay, >> or design people. >> Okay. >> And we would love to
>> You're more than that to me. this >> if we did it. Tom's a design guy, >> right? Yeah. Huge. >> Tom's face in the middle. >> Oh, yeah. >> Right. >> We need >> What about timeliness? We need to know. >> Oh, you do.
>> I need infrastructure now. I need to run conduits. I need to know what panels it going. If it's cat 6, which which cabinets it going to, what kind of line voltage? How do we get the conduits up there now? Painted in there. And then video part and that part can go in later. But the infrastructure would need to go in there. So we have that
information as we sit here. >> Great. So if if we wanted to do some research, maybe talk to some schools and see what's what. >> Getting those off there, getting them painted, showing up later after the floor is in. That's >> some sort. Yep.
>> So at least getting the infrastructure in there, I think. Right. And then you could if you couldn't afford it, do it in a year or so or two. Right. Infrastructure is most important. >> Yeah. That's at least the pipe. She's true. At least the pipes at least knowing where
they land. >> I would not not plan to put it in. We should plan now cuz we won't have $120,000 three years from now. >> No. >> So, we should do it now. >> Do we want >> Do we have a Do we have a number? I mean, we don't
>> Didn't you say 40 to 50, Mark? Well, I don't know what who went. >> You want to vote 40 or 50? >> If you if you vote to do it, we would take the information that's been provided, put it into PCO, give it to Fontaine. Fontaine will get a more true
price with the conduits and the system. >> Probably not any of the soft cost, you know, that that comes with the >> Right. It would be real engineer. >> Yeah. Yeah. So now that's got to get done. But >> is it to >> from a from a infrastructure standpoint,
if we didn't do this, would it be helpful to have additional conduits in the ceiling anyway? >> Well, perhaps what you're going to end up doing is some flexibility and power up there definitely would be useful. So even if we didn't go this
route, >> it would be a good investment to put that up there for the future potentially just for as another >> So another way to another way to say that would be we should probably ask Dory's team to develop
the engineering, right? Because we know what size the circuits are. >> Show me where they're going. Show me where the cat 6 is coming from. expedited so these guys could get conduits up in the ceiling and then you could you know deal with the rest of it as you go.
>> I mean other than that you you run the rest other than that you're going out there during a break >> and you're working over the new gym floor. It's not a whole >> I would say that there's close to 0% chance that we're not going to have to add another conduit in the roof of this gym over the life of the roof of the gym.
>> That's fair. >> Right. But would these conduits line up with anything we would need in the future necessarily? >> We wouldn't have to move them very far >> if we had four of them up there. >> We wouldn't. >> No matter what we decided to do, >> they're already there.
>> You know what I You know what I'm saying? It would just be the cost of >> Yeah. relocating the end point, >> right? >> But we've already done all the hard work. >> I think we should just plan to do the whole thing. I like it. >> Oh, man. We're trying to distinguish this building for $120,000. This is going to
make this gym like next level. >> Really cool. >> You know, and we've got contingency money there. >> The project is >> Yeah. So, subject to any, you know, information we might have found out to disqualify it. I think we a little I
like it. I think it's awesome. >> We can fact check it because it's going to take Dory at least a couple of hours to all this stuff. terrible. >> If it falls out of bed, then fine. >> Yeah, you can use this space story for a little meeting if you'd like. We have a
key meeting by 11. >> I mean, it's a timely issue if we have to get the conduit in. And um I don't know. Does anybody not want to do it? It's not my name. So I could I I guess I'd feel uncomfortable going
any further than putting the >> just >> pipe in right now. >> Right. Right. >> Well, but why put the pipe in? >> Because it's not doing the project. >> Big of a commitment >> to the project. >> What's your concern?
>> Uh I I I don't know. I I feel like we're having a lot of conversation about spending a lot of contingency money even though we're in good shape at this point in the project. That's all. >> But in the grand scheme of it, this is a minor cost, right? >> Maybe.
>> And it'll change this gym exponentially. >> This is this will be I mean so would turf on the baseball, >> but that's a million dollar. Well, >> I know. But all these are going to add up as we go here. Fair enough. >> Yeah. No, they certainly do. And if the
infrastructure is there when we have our wish list of items at towards the end then we can say okay well the stuff's there so we can add it at that point >> so we would be able to add it at that point if the hardware >> when does that happen
>> what what we can do is put the PCO together as two PCOS one for the infrastructure and one for the system >> and then have that priced out and then execute the second one when you want you do have to plan on in doing the first one that has to be the second one we
walk away from though because Mark needs to put that in action >> and then Dory when do you execute the second one what's the timing on that in terms of the whole project >> before we're done >> I would guess that you I don't know how long this company needs to commit to their part of it but I mean it would be
lovely obviously to sort of have start executing that in the summer when you know because that really that's that's the easy part that's them coming in setting up and installing it. So, it's whenever you're comfortable with your budget and whether you've >> and I think it would be great to have it
for opening of the school. Like, so >> I would also point out that you do have a projection system in there. >> Here's your new schedule. >> It's just not as flashy and fun. I'm not saying that you should do it. I think this is very >> Yeah. >> But, you know, if it comes online in December during basketball season
instead of Janu September, >> I'm just thinking we're going to open this. We're having a grand opening in October, November, and to have it versus to not have that. I mean, that's still >> I just think it's going to be fantastic. >> I mean, it sounds like I have the alternate opinion.
>> That's right. MSPA logo on the floor. >> They will partner with us every time. What are we going to do? Are we gonna just described? >> Let's get let's get this thing drawn. >> Sounds like the conservative way to do it. >> And in the meantime, we'll do the homework. Yep.
>> And you know, we'll be able to advise the committee as to the feasibility, >> right? That was just >> I I agree with that. like put the conduit in, get it set up, and then let's get some, you know, more info on it because it does look cool, but
I think doing it in the staged approach is good. >> Motion motion, >> same motion. Um, I'll try. Um, so I'll I move that we um
Jones Wit develop PCOS >> PCOS first >> for the conduit one and then the >> finished >> infrastructure and system infrastructure for the first system for the second as discussed
>> and then do we need approval of the first one to actually do the work? >> No, because it'll be under a threshold. >> Okay, great. >> It's going to be dealt with. >> Second. >> Nice job. There's no discussion. No discussion. Okay. Mr. Crucial. Absolutely.
>> Okay. How many? Yes. M. Blair? >> Yes. >> Mr. Page? >> Yes. >> M. Brown? >> Yes. >> Miss Hill? >> Yes. >> M. Margin Boucher? >> Yes. >> Mr. Penny? >> Yes.
>> Mr. Thompson? >> Mr. Christensen? >> Thank you. Yes. >> Miss Collins. >> Yes. >> And Mr. Yes, good one, Ryan. Nice one. >> That was really cool. >> It's fine though. Very cool. >> On vacation as well.
>> Go on vacation. >> Looks like the last on vacationers >> answer. >> So, uh yeah. Um >> track Greg. So when we had a
conversation with yeah Greg, myself um Kevin and Kevin had recommended that uh we add both benches uh to the tennis courts and also I believe >> benches around the interior. >> Correct. And also the visitor uh he had showed a picture of what you guys have
over at the field for the three row uh bleachers that are there. We talked about that for visitors seating as well. So, he shared uh and I don't know I sent it through to you yet, Dory, but um you know the standard uh three row legions that they have over at the athletic field. I think they have some elsewhere.
Um but I can share that with you. Kevin's just uh interested in bringing that seating into uh you know if we can reuse what's there for that aspect. But I was >> that's the part I'm confused by for athletes or benches for spectators. So
they're benches benches for the >> correct was Kevin had asked from a design perspective in terms of like yes both uh uh but he we thought that it made sense to put the athletes benches inside and
uh the bleachers outside but we weren't sure. We just wanted >> So they put the benches because you said not on the end they put them in the middle. >> Yeah. >> Next in between. That's when you when you change sides >> and you guys Yeah. >> got the rest hydrate. >> Hydrate.
>> Sometimes people come to interview. >> I texted Gordon this morning and I just had a question. I don't know if it meant for the outpost. This doesn't sound like it. I have a ton of outdoor benches in our courtyards that could potentially be
repurposed. Uh but I don't know if they're appropriate for this. Like there I have really nice >> those metal ones. Yeah, the metal ones uh they they almost have like a wood finish, but they're not the ones we used. Yeah. >> Yeah. I don't know if they're good for
these be repurposed in some way. >> I talked to Alex about it stories. >> Yeah. >> Get us some. >> Yeah. If we're not talking there, I think they're useful somewhere else. I have like 10 to 12 nice benches be put somewhere on the campus. Um I have
>> some of those too, don't we? Anyway, I still don't think they're athletic. >> Yeah, I would say I don't know. >> I spectators. Yes. groups looking for a place to sit outside the fence maybe they're talking for the team probably not have all probably have 30 learning
benches the ones that fold up they're benches but you can fold them down and they become desks >> um they're >> we we basically put them in our courtyard during COVID to get teachers alternative space to teach their classes they're great um they weren't cheap
either >> you know we We got about 30 of those. I don't know if those would be repurposed somewhere else on campus or >> so Daniel I was thinking about because there's also Frank there are other ones that are older on the southern side that are in decent shape. I wonder if we could
>> I have a lot of outdoor furniture that's >> Yeah. So I guess that would be our question is if >> it's not that old >> it's something that's there to use or are we asking that we work this into design? I guess what's not so clear? I I'd love to see that stuff used somewhere on campus as opposed to just put somewhere else.
>> Frank sent me picture story. Would that be helpful or to see? >> Well, I've seen some of it, but it would be helpful. I think it's not really me. It's the landscape team that you want to work with. Not my specialty, but >> I the area. Okay. >> So, I think it's about what do you want
to salvage and relocate? And I think he would also be able to weigh in about whether or not what you want if it's tiered it needs to be mounted if it wants to be something more substantial or not and ins inside outside. >> We didn't know about the space that was there
>> some of my thinks on them from uh you know donated behalf of >> past whatever it might be. So like somewhere >> we go to Eric. >> Yeah. And this kind of becomes more of a
design process. Sort of a an additional >> going to go together. >> These are two different things. So there's tennis. What do you do with that? I just do like stuff. >> No, I think it should all be the same though. We should look at the tennis, but we should also at the same time look at these and where they may be going um
pictures >> because we he also is already installed in design in certain fields a lot of seating. So I think it's best that it be all looked at collectively and then if there's extra equipment that you decide at the end of that may go to the burst
one instead you know then >> maybe those >> and for Alex you must have an accounting of all of those specific items >> not the outdoor benches the building we talked about there is except there are salvage items which you guys have been storing but
>> we don't have instruction beyond for some of the site components all that >> at some point here um for Daniel and Mark will be asking us where's it go or what are we doing. >> Yeah. Yeah. >> And if there is an immediate need for benches and those benches are unused in
that soccer field off to the west side of the school, they could be placed at the tennis courts now while this is sorted out. >> There's and I think we were talking about that as well like maybe other I mean I think there's something in the pool. Oh yeah, I think the pool might be
like four. I think they're too wide though cuz that space is what I think space between them >> and walking space probably in front and in back I would imagine. >> Yeah, I didn't know that. >> So you could face one this way, one that way. I was thinking right. We did bleachers
>> but I think the benches are important. I think that's a missing element and >> for the players >> they should be nice and matching up. So >> you have are the red ones, right? So you're in terms of the goal I don't have an email about this so it would be help I don't lost it or something but yeah if
you have that just program >> definitely >> uh >> and then Dory you'll contact Eric >> send that up >> come back next time with a proposal ideas >> if necessary if we can take care of it
we'll start working on it yeah >> I also um heard from Tom O'Brien that he has a lot of redstone blocks >> or design in the exterior if you want any of that.
>> This house and this block and I like that one and that's pretty a block >> date going on to tag the specific block. So at some point when we have a you know happen to be hanging out with a really large lift we'll get over and
>> pick one up. But um so yeah, he's been very generous to offer some I think and I think the town also has a lot. So a lot of local stones going to be going into the site. >> He looked at tennis court >> one for our bench for the inside of the pool building. >> So that's the one that we're going to
get from >> Should we take out Coretta then? >> You cannot take it out now. It's done. >> It's done. Somebody suggested earlier that we should have but it's fine. >> Stone core mandatory there. >> Remember earlier in the day
>> all the signs >> all the signs. >> So right after that >> I think she's going to ring her. >> So she's coming back. So are we looking to order batches from task force? Is that the idea? No, we're gonna look at existing
reallocate what we have where we can >> you'll end up with benches. >> Yeah. So, that'll be I assume Kevin can answer those questions. Maybe somebody from the school though because maybe there's I don't know or from the district it would be helpful because you may have other locations. >> That's why you want things to go. I
don't want to call something a salvage that you could be using somewhere else. I I think we'll probably engage Alex because he's he's been doing a great job of keeping track of some of this >> to do the inventory of the exterior stuff. >> Are you able to do that? >> Yeah. Pre pre meeting they engage
>> pictures a lot simpler than >> Yeah. I'll get some pictures of the benches that we have in our courtyards too. So we can have that whether they make sense to our campus or >> school. We want it to be better than Long Meadow. for training.
>> Yeah, they will. Ryan, >> bring the laser show outside. >> All right. Beautiful. Is there any other new business? Steve, >> we're at a robust two hours. >> I know. I I hate to I hate to go further, but we've um sort of found out a operational issue with the press box
and uh taping of games. Uh and the window configuration is a little bit uh difficult for Jamie. And I don't want to oversp speak or say anything wrong, but >> uh it's honestly because of the width of the window. So it only opens it's like
about as wide as me and so it only opens right here. So my camera and because it's tilted so the camera has to be like way out in order to get rid of that window line and then the wood. So ideally the camera would scooch this way
so that the wood's not a problem. But I can't scooch that way because that's where the window stops. >> So the simple questions becomes >> do we have to deal with what we've got or is there a >> it's a pre-made it's a pre-manufactured you know I mean we could look at some
guess we could look at that but I mean up on the inclement clement days up on the roof would be you know your clear shot usually they do the cameraing. Okay. >> But >> so we'll just have to sort of purchase our equipment appropriately, I guess.
Um, and try to make it retrofit. Sorry. Can we retrofit? >> I'm sure if there's a way to switch out that one window. I'd have to check in. I can ask Eric if he has it just pre-engineered. >> Yeah. And and we did go through a design
process where I do believe the conversation was that the sticks would be outside on that landing or on the roof. I thought I actually think it um we have notes on it, but the coaches were gonna >> Yeah, the coaches are up top. >> Yeah, >> I thought there was the the the exterior
landing is what Dawn felt would have been the better location for the sticks rather than inside. >> So, I'm I was not aware of that. The meeting I was in, I just said I needed my window to open. I didn't specify how That's my bad. >> I think another >> because we have that whole spot just for
us to not have a camera there would be a shame inside. >> So much rain is going to >> find out if there's a way to modify that by finding out what the company is. We can give them a call and ask that question. >> Yeah. Even if it because it's it's two windows and they both slide halfway. So
even if it was just one and it just slid all the way that way, that would solve my problem. >> Why don't we just make a meeting to go out and take a look what you're looking at? there. We'll just call that. >> Okay. >> Thank you. >> On my list. >> Thank you, Steve. >> My pleasure, Tom.
>> Any other new business? >> Seeing none, is there a motion to adjourn? >> Motion next. >> What about our next meeting? >> Oh, well, I guess it need anything on the agenda with Kathy's in here.
So, next month's going to be very busy, obviously. Um, I think something after the 17th would be good. Um, if we can shoot for that. >> Meet before the 17th. >> What? We're going to need one right after is my big target. That's fine.
>> Get shut down. >> That would be fine. I I just suspect uh we'll need one shortly thereafter. Um, but yeah, >> the 22nd to the first. >> Okay. Okay. Um, what's the previous
on 11 by then? >> 11. >> We got the recognition reception for district and I'm just throwing Thursdays out there if you guys want to do a different day. Uh, Wednesday seemed to work this time. So, if uh >> we could probably do that
>> Wednesday, I have retirement parties at 10. Oh, no. Is that you? >> No, that's not. >> No, it's 18 time. >> That's it. >> Yeah,
I think it's a surprise, you guys. >> Lord, we're talking June, right? >> Yes, we are. So the 11th or the 10th >> 10th at We couldn't make it till 4. >> Yeah. >> Because this meeting or 3:30.
>> Yeah. I I won't be >> the 9th council. >> That's a council meeting night. >> Yeah, that's a tough one. >> What was wrong with the 11th? Uh the 11th is the ELPS reception haircut and
Ryan haircut. >> Yeah, you need one by the way. >> Yeah. Could you get that before the reception? >> Well, let's start with >> why not the 10th. >> We probably won't have a need within the next like four weeks, right? In terms of a change order, an amendment hopefully.
>> Um beyond that, obviously we're going to want to meet like Frank said before everybody shuffles for the summer. Uh, I think that makes sense. But >> so maybe hold hold the 10th at 3:30 as a whole. >> Yes.
>> You do the 17th. That's when you join. >> Yeah. My thought with the 17th was just we would have updates for you guys in terms of how that all played out and uh timing wise. Not to say we can't have another one afterwards and just forformational, but
>> be busy before Bart kicks us out. >> Looking at the 10th >> 2:30 put a request in for the National Guard. >> And Ryan, the space is available that you can reserve. It's >> a good question. >> Why not?
They can't >> um because we can't >> doors >> because they lock. >> That's their policy. The doors have to remain locked >> for the public here. >> Yeah. >> We have to have public access probably.
Huh. >> 3:30. >> 3:30. >> We're doing three and 3:30 instead of three. >> Yes. >> Okay. >> All right. So 3:30 on the 10th. Correct. >> Okay.
space to be determined. >> Yeah. >> Yeah. I'll just confirm with the >> Okay. >> Yep. >> Oh, got press by. >> Sweet. >> With the new windows. >> All the furniture to cheaper.
>> I'll give you a motion to adjurnn. Mair. Is there a second? >> Second. The roll call vote or is everybody in favor? I >> I line. Everybody in favor. >> Yep. >> Thank you. Thank you.