Okay. Well, why don't we uh just begin and Steve can join us and catch up. Uh welcome everybody. Thank you for being here. This is uh the uh October 1st meeting of the East Long Meadow High School school building committee. It's a remote meeting. It's a
shorter agenda today. Um and uh why don't we go into um approval of meeting minutes if everybody had a chance to see that in the calendar invit calendar invitation excuse me that was sent out um earlier.
Do I have anybody uh willing to make a motion to approve the minutes from the September meeting? I move to approve the minutes of September 18th. Is it? It is of the SBC.
Okay. Thank you. All right. Mr. Quinn is a second. Also, just Jamie, if you're there, we're still in a practice session. Oh, good. Good call. Thank you. So, should I uh repeat all of that, Jamie, or No, it's okay. It's still on the
recording. The audience of zero just didn't hear it. Okay. But the audience that will in the future be watching this will be in the millions. And so we want to make sure that they have all the information. Yes. Okay. So we did have a a motion by Miss
Hill and a second by Mr. Quimby um for the minutes from the September 18th meeting. If there's no further discussion, I will do a uh roll call vote. Everybody ready? I'm a yes. Miss Blair?
Yes. Okay. Uh, did I see Mr. Paige jump on? Mr. Paige, I am a yes. Okay. Miss Brown. Yes. Miss Hill. Yes. Hey, Miss Margie. Boucher is not here.
Mr. Fenny, attention. I wasn't here at the last meeting. Okay. Abstain. Thank you, Miss Lar. Yes. Thank you, Mr. Thompson. Yes.
Okay, Mr. Christensen. Yes. Miss Collins? Yes. Yes. And Mr. Quimby? Uh, yes. All right. Beautiful. So, the minutes pass. Thank you everyone. Uh, our next
uh order of business is our owner project manager update. So, Mr. Murphy, floor is yours. Thanks, Gordon. Like I said before, really the only thing we have today for you folks is uh change order number three to amend Fontaine's contract. Um
so hopefully you all had a chance to review um the information in the document. Um but I can uh Jamie, do I have the ability to share? I can pull up the just cover sheet so people have Yes.
Okay. Bear with me. All right. You guys seeing that? We are. Okay. Thank you very much. All right. So, change order three was comprised of five individual PCOS. So you guys probably recall us talking about the
fire pump edition uh for the building. Um earlier this year we discussed with you guys uh at the committee level. Um the need for the fire pump on the building. Um the the flow and pressure for the uh fire protection system and the domestic
water system was uh too low. So um unfortunately needed to redesign a bit. Um and this was the resultant costs of that. It is only the um MEP uh the mechanical, electrical, plumbing. So it's fire protection, plumbing, electrical uh and site work actually um
correct myself um in this PCO here. Um so it's not everything, but this is the bulk of that change order. Um there is still some finish uh scope that will be turned into a PCO very quickly here. Um but this is uh the large component of
that to get us going. Um, so then we're on to PCO number 13 R1. So this is just for design change with uh uh an overflow that was added at the intermediate uh roof at a building um and removed one of
the scuppers. So uh some of the changes represented there. Uh PC14 plumbing vent and risers um cost. This is again a plumbing change a redesign uh door. I don't know if we know the genesis of all of it, but uh my
understanding was just kind of catching up in the documents um and and uh moving some of the vent locations and risers. Um kind of minimal work here. Uh tariff costs on steel for concessions. So this one um we in the grand scheme of things,
I think we were able to do a good job in procurement of the steel for the project in terms of timing. Um but this was uh this the steel for concessions building. uh there was a tariff associated with that steel due to when the uh steel was procured. Um so like I said, we got most
of the steel for the project um that was not affected by the increases. However, this was some that was and I think there's an expectation that a little more will be for the uh the remainder um of the pool building and stuff like that. But nothing major. I would say in the grand scheme of things for how
tariffs can affect a project um this was fairly minimal and uh Fontaine has not received from any other subcontractors outside of their structural steel sub um these tariff charges. Um so this is something although unfortunate we do consider it kind of a force force majour
type of a scenario um kind of outside of the control of of either party. Um so we are recommending it for approval. Um, and then PCO number 18, resilient floor decibel backing in E277. Uh, so this is, uh, in the STEM room on the second floor
of E-wing, uh, changing the flooring material, uh, to a sound absorption, uh, material. Um, Dory, feel free, if I mischaracterize any of that to chime in. I know uh, the design team probably has further details, but that's kind of the summary
of the list, right? We're happy to to share. I know that first one is is significant and it can feel hard to understand how that can uh generate so much cost. So if you'd like I have blowups of the different rooms. But largely what that's about is
having to create uh a fire pump room in the building having not had to have that because uh initially the design information uh we didn't require it. And it's it's good that we found out prior to sort of trying to get the fire protection system working uh that the power the pressure wouldn't be
sufficient to actually put fires out. So that's that's a a really critical life safety issue that we had to deal with and it did mean a significant amount of redesign the tent appointment by every one of the uh consulting engineers. Uh so except for structural
um even a little structural so it was a big one um and it's the team's done a great job getting all that into place um the others are relatively minor as Ben saying uh you know um 13 and 14 are the kinds of things that happen um largely as coordination is
going and uh when you're you know there were some things that we found from a a plumbing code perspective that were required that weren't fully accounted for that we had to add in um the decibel floor backing is something I call it was actually um uh there's different
types of um lenolum um and we had standard lenolium in the STEM classroom that's going to be a room that is going to be louder and it's going to transfer sound down. Um so to actually quiet that uh transfer of sound between spaces um I call that as a mistake on our part for
not having gotten in the drawings in the first place. Um so we just wanted to address that now. um and the tariff costs as you know. So happy to answer any specific questions you have. Uh but yeah, this has been very well vetted and it's unfortunate but the team did a
great job getting it getting it done and doing in a way that did not cause any delay in the project which I'm really proud of. Thanks uh Dory and Ben. Um, do does anybody on the committee have questions um or want further explanation on any of
the change orders? Does this come out of the contingency funding? Is that how we fund this? Yeah. So, this comes out of owner's construction contingency, Greg. There are two separate contingencies kind of to the owner's uh for the owner's use within the um budget. Um the owner's
construction contingency was uh $2,760,000 to begin with. Um, so after this change, we're at about 2,100,000 and some change. Um, so still in in good shape for where we're at on the project,
uh, Greg. Um, you know, we still have the finished trades to work through. Um, and uh, still some work ahead of us for sure. We're not through the the woods yet, but this is a good good point to be at for where we're at. And uh you know there are further contingencies kind of within um you know Fontaine's contract
that we utilize for things that come up uh you know within the day-to-day. Um so other places for it. So I don't want to make it seem like it's raining money everywhere Greg but a good good place to be up. When do we get out of the woods, Ben? When when is that um time frame that we can actually look at that contingency
fund for something else? Does that happen? July of next year. No, I don't want to say. Yeah. Okay. city of making sure that you know we're we're on top of everything. But when you when our workforce increases, it balloons
from, you know, 120 to 200 people and everybody's kind of working on top of each other. I think it can be expected that we'll have a few more. You know, we have an observations report that Fontaine calls in. It's been minimal to date. They've been doing a fantastic job. I expect that there will be a few more of those kind of things popping up.
we might need to utilize Fontaine's contingency for some of those things. There may be some additional uh design uh changes and owner requests uh that come up throughout. So, I don't think we want to project yet, but I would say it's it's a good place to be at. And there's beyond that uh Greg, I don't
have the value in front of me. It's uh like one and a half million, but there's a there's an owner's contingency. So, there's an owner's construction contingency, an owner's contingency. the owner's contingency in MSBA's eyes is kind of saved for soft cost changes. So if you had an amendment for I don't know
the design team or something like that, that's where that would come from. Um so that is also uh largely intact. Um so happy to uh provide that information over. We're in fairly good uh uh condition right now. Um but yeah, those
are the uh those are the big ones. I will say each of these PCO so I call them PCOS. I'm just using acronyms too much here. Uh so potential change orders as we receive them from Fontaine. Um so with the pricing before we go through our review efforts and make sure that
everything is accurate. Um that's a potential change order. Um it becomes the full uh prime contract change order when it turns into this document that you guys are looking at with the uh cover page. So, um, we're looking for this prime contract change order to be approved, which would effectively
approve all of these individual PCOs. Um, again, sent these over to Steve. Steve took a look at them. Um, was good with them. So, we'll we can round out the paperwork and and, uh, get the signatorries in order, but happy to answer any other questions. Otherwise,
it's our recommendation. Sorry, last one. Ben, just on the tariffs. You said this is particular to the concession building. Did we purchase everything else other than those few things you said are left potential tariff-wise before the tariffs were enacted meaning the steel of the whole
building? Is that how this went down? Yeah. Yeah. So I don't Danielle if you are on the line I don't want to speak for you as to what you guys are expecting what's remaining but that is my understanding of it Greg was that we you know because of when we did the uh the majority of our our structural steel were able to
avoid those uh tariffs. Yeah. So we bought this steel contractor prior to there being the tariffs in place. So, it wasn't worked into um they couldn't account for that because the tariffs weren't in place at the time that we bought steel. So, we were able
to ship all of the steel for the building down. Um they were just sending tractor trailers of steel uh as soon as it was fabricated to beat the tariffs on the building. And they don't pay those tariffs until they cross the border. So,
the concession building steel was planned for this summer. It was put on a truck. they got an invoice as they crossed the border um to bring the steel into our project. The same thing is going to happen for the cons for the
pool building, but all of the um other steel was here well before then. And then for the packages that we bought um later uh when tariffs were in place, if we bought them and tariffs were already in place, then um that should have been
accounted for. any packages we bought before there were tariffs in place um then we we could see something from that right now um we don't have anything from any any other cost from any subs on that
thank you Danielle I appreciate that and I appreciate so I'd like to I know Gro just froze on my screen but effectiveness of things as soon as we can Greg, before we jump out on that question about, you know, where we are
in the in the in the overall picture, it is great that we're out of the ground. That's a big marker that we have structure up, that we have the envelope up, that we have studs in place. So, that's all definitely lowers, you know, the the overall risk level that we're facing. But in terms of the contingency,
I do want to say that um as an architect on the project, we're entering the phase of the project where the owner starts to really get real with what's happening. And by that I mean the school is starting to see in come into play the plan and the details that they
anticipated. And there are things that happen in school districts every time you're on a project. There are changes in programmatic interests in the school. um and they will there will things are going to come out where they're going to say, "Wait a minute. Now that we're looking at this in a reality, we're
thinking that this actually might need to adjust and that's starting to happen." Those types of changes are not huge the way the pump room change is. Um but they are changes that will be coming and and our general position is that the goal is to get you the school that's
going to last as long as we can help it to last. So we don't say, "Let's not entertain those ideas." We bring those ideas out. we get the number on what it would cost to change them. We review that um you know with the school to be sure that they're sure that they want to spend that money that way and then we
propose that we go forward with it. So an example is that the the school district has discovered that um they would prefer that one of their uh special education classrooms flip with the other based on height and where it's going to be in the building second and first floor. that's going to create some
plumbing change and there's real important programmatic reasons and kind of school management reasons for it. Um, so that's considered an owner change but a change that we can implement and we're in the middle of getting the the cost on what that would be and it won't be huge but it's a change. So the contingency is
also there for that. Though I think we all agree that those are priorities that we want the project to entertain rather than uh sweep under the rug and and not entertain before we get to talking about what's left, you know. I just want to set expectations that
those things do keep coming. Yeah. Yep. No, I appreciate that, Dorian, and I trust uh you know, yours and the team's lead on this. So uh I think it's going great. Great. Thanks, Any other uh questions on uh change order
number three, the comprehensive change order number three. All right. If not, uh I'll entertain a motion to approve uh change order number three. I'll move to approve change order number three.
Second. Thank you, Mr. Thompson. Thank you. Any dis further discussion on change order number three? Hearing none, uh, I'll do a a roll call vote
on the yes. Miss Blair, yes. Okay. I think Mr. Paige had to step out. Uh, Miss Brown, yes. Okay, Miss Hill. Yes, Mr. Fenny.
Yes, Miss Labar. Yes, Mr. Thompson. Yes, Mr. Christensen. Yes. Miss Collins? Yes.
And Mr. Quimby? Yes. Right. The yeses have it. Change order number three is approved. So, uh, we can then work on getting the paperwork together and then get everybody to sign
off on that. All right. Fantastic. Um, thank you everybody. Is there any new business? The only thing would be to set uh the next meeting, Gordon, which um we don't need to do today. We could always follow up afterwards, but if you want to get
something on the schedule, we could. Do we need one um say in the next month or are we looking two months out or we I think we're fine for October unless Danielle you feel there's a need or Dory. Um I think we could probably go into November. Um since we just met. Um
that would be my suggestion. Maybe the 13th or something like that, but open to whatever the group wants. Uh 13th could work as long as we don't get too close to 6 PM because there's a national
meeting and there's town council that night too on Thursday only because we can't meet on Tuesday the 11th of because of the holiday. Yeah, good point. Thank you. Do we want to look uh at another week? Does it uh
maybe the 6th or the 20th or the 20th? Yeah, I think the six might be too soon. Um 20th probably would be better. Um yeah, getting close to the Thanksgiving holiday.
Getting closer. Yeah, that's what I was thinking. Well, how does the 20th look for everybody? Good. That work? Yep. Go ahead. So 3 p.m. on the 20th. Is that stay stay on th get back to Thursdays?
Wednesday threw us off. Okay. Thank you all for jumping on. We appreciate it. November uh 20th at 3 PM. That will be our next uh school building committee meeting. Okay. Awesome. Uh if there's no other new
business, I'll take a motion to adjurnn. So moved. Second. So and Mr. Quimby. Thank you. Um we'll go quick roll call. I'm a yes. Miss Blair. Yes. Miss Brown. Did we lose her? She's muted.
Just couldn't find my mute button. Yes, Miss Hill. Yes, Mr. Penny. Yes, Miss Labar. We lose her. Okay. Uh, Mr. Thompson,
yes. Mr. Christensen, yes. Miss Collins, yes. And Mr. Quimby, yes. All right. So, we are adjourned. Thank you everybody. I don't We'll see you on the 20th in
November.