Okay. >> Okay. Good afternoon and welcome everybody. This is the Okay. East Long Meadow High School School Building Committee meeting. Um audio taped by Elcat. Thank you, Jamie.
And uh we have minutes that are at your places and they were for people online on the calendar invitation. take a look at those and then anybody's ready make a motion to approve.
>> I'll move to approve the November 20th, 2025 minutes as presented. >> Okay, second, Mr. Quimby. >> Okay, Mr. Christensen. Second. Any further discussion?
All right, we'll do a roll call because we're in a hybrid here. Did Mr. Crucial come online? >> No, Kim did. >> Oh, okay. Uh, then we'll go. I'm a Yes. Miss Blair. >> Yes. >> All right. Mr. Paige, >> yes. >> Miss Brown,
>> yes. >> Miss Hill, >> yes. >> Miss Margin Boucher, >> yes. >> And he's not here. Did Miss Lebar come on? No. Okay. Uh, Mr. Thompson. >> Yes.
>> Okay. Mr. Christensen? >> Yes. >> Miss Collins? >> Yes. >> All right. Extensions. So, it's pass. Thank you. Moving into public participation. Do we
have anybody online? No. The audience currently would like to speak. Okay. Moving on then, uh we'll go to owner project manager update. >> Thank you, Gordon. Just a quick update on the uh the budget since we met last.
Um so again, the overall uh budget is up in the uh little box there. Um 177,460, 652. So to date, we've received 80 uh 83.5 million uh invoice to date, just
over that. uh of that 73, uh $849,894 has been submitted to Propay. So again, we receive the invoices. Then after they've been paid uh by the town, we submit those for reimbursement. Um you can see that 33,877,258
has been reimbured so far meadow but below that we are waiting on um the MSBA to uh deem the eligibility on the latest reimbursement request which you can see was a large win uh over $15 million. So we expect that uh total the 33 million
to climb over uh climb north of of 40 million. So um everything is on track there. Uh you can see in uh remaining contingencies just the the status of the contingencies in the project um all are in pretty good shape. Um and beyond that there are soft costs. Um I say
uncommitted costs uh I don't want to call them savings at this point. Um but there there's a a good bit of that there too. Um I do want to just share a couple uh I know that Dory is going to um expand on some of these but the um FFN budget. I know we promised you guys uh
feedback on that. Dory will will go through kind of status of things there and then also um the mass save um incentive. Uh we have some good news to share on that as well. Um so any questions on the on the budget overall? Uh willing to field those now, but um we're in pretty good shape.
Any questions? Any members of the committee? Online. Any questions? No. Okay. Moving along. Go to Yeah, just a couple simple updates from uh the MSBA side. Uh so the PFA bid
amendment um that we did receive back from MSBA uh had a few issues that uh needed corrections. So it is in the final stages now. I've been promised of being finalized. Um saying final so many times with this, but um hopefully Tom within the next couple weeks uh we have
that back and it's just going to be the signatures and then hopefully we don't need to talk about it again. site visits. The next one uh on the docket is January 20th at 10:00 a.m. Uh Gordon will share that with yourself and and Frank, but don't feel as though you need to be on that. You've seen what they're all about. So, um up to you. Uh that's
>> I think they really enjoy my input when they come. >> And your humor. >> Exactly. >> Not necessarily in that order. >> Probably not. Okay. Thank you. Moving on
to update from Fontaine. >> So just in general uh just so we look at what we're doing and where we're on uh projectwise. So the snack shacks in the pressbook uh box have been taken down. Have you seen that? We're working right now. I'm doing our new press box slab.
Press box is slated to show up on the uh end of of February. Excuse me. Yeah, February. Um for install hopefully ready for get that going in line. Turn that over. Um, we're also working around the concession building. We have power to the tennis courts. The lights are on, the lamp that's relamped, the lights are
aimed. So, that'll be ready for the March 1st date that you guys want that. Um, we'll also look the concession building now has power also. So, we've kind of turned all that on. So, the exterior is working fine in that area. As far as the building's concerned, we're doing uh the brick is wrapped around both the academic wing. So, all
of D& the brick is complete there. We're working the windows are also in in all those areas there as we work our way through there. We're interior of DNE. We're working on ceiling grid and DN wall tiles going on. Also, we have uh sophets going up, lights, light fixtures, you know, we have uh back
boxes going in, tiling the walls, tiling the areas there as we work our way through there. Um we're also painting in those areas and moving our way. We're getting into the auditorium area. All the slabs are placed. We've got seats and seats already measured. We're looking at framing in some of those areas there. We're drywalling in
building A. We got building B north inspected today electrically in wall. So we'll be sheetrocking those next week. So we're working our way around the perimeter of the building just like we have talked about. Roof panels are going on in both B and A on the exterior. So that's all good good news there. We're kind of working our way through those
areas. And as far as the pool building's concerned, we are looking at steel the first second week in January to start doing steel in the pool. The uh actual pool building itself um will be completed by the end of the year. We'll erect the steel around the perimeter and the top and then we'll work on closing
the pool itself as we work our way through there. Um, everything else is online as far as, you know, the gym's all framed, ready to go here. The locker rooms are 95% done and installed as far as block work. So, we're working our way through that area. And like I said, we have all the windows going on a north. They're going in there and so is Curt
Wall. So, we're kind of all moving our way through the building kind of where we're in. So, there's some exterior drone shots we probably had through there. You can kind of see some of the perimeter stuff going on. HVAC units also have uh started landing. We'll be done landing those on the roof today. So
that's a huge accomplishment to get those there. Um, and like I said, we have power. So we have switch gear coming in the middle middle to end of February. So we be able to liven the building up with power, too, which is awesome. So really kind of working our way back. If you look at this, we've actually started on the backside. You can see on the south side of building E,
we've actually started the fields in that area. We've moved everybody and kind of turned everybody over and we've actually started looming that area there to be ready for spring. We'll be looking at doing irrigation first in spring and then starting to uh get those fields going and siding those areas. we can turn them over for fall to have some green space for the school when we're
done in that area. >> That sing bid worked out. >> Yep. >> Yep. All All good. So, as you can see in that area there is kind of like where you can see in the uh in the stadium area working there. You kind of see the pool building a little bit there, but we're kind of still working our way around the building. We'll be doing the sewer line between the two buildings
during school break. So, we're not going to interrupt the school's uh daily activities. We'll kind of run that line between the two buildings uh to kind of get ready for the sewer over by the concession building. also. >> And then if you just slip through, there's pictures of everything else. >> All that's going on. >> All that's going on. There's Bucks here
about a little little under >> HBAC, right? >> Yeah. HBAC units going on. Um like I said, we got about 200 people here in average, you know, hands every day putting putting this building together. So, it's a large >> those going in >> panels. Those are the pan sorry those are the panels going up on the gym roof.
Right there. You can see the vertical panels start at the bottom layer. Um those are standing through there. Um exterior there, you know, press box gone, you know. Um yeah, shacks gone. They're gone. Now it's up to you, Gordon. You got to coordinate the rest
of that. So, um yeah, >> I I think I delegated that to Frank. >> Perfect. >> You did what? >> Snack shack.ack. >> Snack shack coordination. >> We did have a wonderful meeting in the spring. >> Good. That's great. >> It is great.
There's the fields like we talked about that, you know, maybe we can lose leave the mockup there, Dory, for a snack shack by the fields. Uh, yep. And then, like we mentioned before, tiles in the wall, going up in the tile and the walls going up uh tying that together, painting the frames and all that's good. You know, we'll be
starting the ceiling grid shortly in those areas. Also, wall tile in the bathroom. It's one of the bathroom mockups there. Ceiling will go in. We're just going to get the mockups. we can get a kind of approvals, make sure we're all on the same page and we keep going with the actual install. Those look at some of the ceilings. You
can see that's the science rooms with the grid hanging down there. Ceiling grid above that um wall paint going on cleaned up. We have our first delivery of case work showing up on the 22nd. So, we'll start doing the mockup room plus we'll start doing the rooms in D1 to install with case work. >> Are all the windows in Mark?
>> Uh in D&E and I have some we have some on a north also where the mason is. So, we're kind of following the mason. So, yes, we have all of them on site and we're all going in. So, yes. Yep. Glass is starting to get delivered. So, curtain walls a little different than the windows cuz unit windows are usually just, you know, units. >> Um, cased opening basically and then the
curtain walls frame and then the glass goes in after that. >> Getting warmer in there then. >> It's very warm in there. >> The temp works. It really Yep. So, >> all good. >> Those have been getting tested out too, Greg. And testing. >> Yep. Four tested. We should tested four today and four all four passed. So, now
you can picture there. You can see the pool wall going up. actually see the pool taking shape. Um, which is great. We got about another uh 8 ft to go is blocking the pool. So, we should be done there for, like I said, for the rest of the year. That's that's just in the That's the the
north side of the pool building. >> Those are those blankets, right? They keep the >> blankets keep them warm. Plus, we tent and heat also to make sure we watch temperature constantly. You heat the water. We we watch that everything, you know, as far as the mortar and everything else. >> Yep.
>> Okay. Any questions? >> Is that the finished? Uh >> that's the exterior. That's the cavity right there you're looking at. So that's the north side. So this this particular thing you're looking at, there'll be a brick facade over this one. That's this is outside the pool, >> right? But we're going to brick. We're going to >> Yeah. The brick will be Yeah. brick. Yep. >> Same brick as the building.
>> Same brick as the building. Y questions online. Okay. Moving to the architect update. >> As usual, Mark stole all my good materials. >> Had all the pictures, all the material.
Sorry. >> Right. Hope you enjoyed it. We'll do it again. Um, >> you have nice text. >> Well, yeah. I just >> Yeah, I just go from the hip. >> Oh, in in the change order, which we are >> might as well bring up now. >> Yeah, just review. It's We have a fairly min I thought we were gonna need to just
explain that they're pretty minimal change order. I think ended up at about 75,000,000. Sorry, 70. What was it? >> 66,000 1016. >> Yeah. So, relatively speaking, not much. Um, and it's made up of these three
items. Um, uh, uh, one is just a a specific that's the C 20 opening where you all were concerned about the rail. So, we filled that. >> Oh, the cafeteria. >> Yeah. Yeah. that's now dealt with um once you sign the change order it is um
>> and that's windows Dory that we >> Yeah. >> So it's see-through but it's glass >> entirely hollow metal frame. >> Just curious what that cost. Not that it mattered. >> 20 18 >> believe it was in the >> Yeah, maybe 21 22.
>> Crazy. >> Yeah, that was the one that I signed now. >> That's not bad. I know that. Yeah, that's fine. That's good. I was just curious based on our fear >> decades. >> Not at all. >> That bad? >> What? >> Um Oh, seven. Oh, sorry.
>> That was way better than I thought. Okay. >> Protecting life. >> The acid tank system for chem is a it's a it's a >> reward >> an isolated system, the AP Chem where they are going to be using higher level chemistry uh uh chemicals. Um, so it
actually kind of rather than put it into the entire system, which would have been a much more expensive system, we knew we needed to do a single point system took us a while to get that fully into the system. Vacuum, same thing. That's actually specifically within AP Chem as well, tied into the uh hood, which is a
kind of a complex element. So, it took a lot time to get all the engineering on that done and into place. Um and then the V4V5 is actually an error correction uh where uh we had been reviewing everything from the first floor furniture had done something different
in their drawings that caused the input that feeds the monitors be located on the wrong side of the room. Didn't catch it in time. So it had to be corrected and all those inputs had to be relocated to the other side of the room. So conduit
connection issues. Um so that's what those are. These are now we're in the point where it's going to be like we're walking around and people are going to pick up something and be like uh you know change you know can we do this we hope we have minimal of those we're definitely in good shape financially but
and we have schedule issue which push everything we don't want to open the door to reconsider things we can't avoid it um but you know we get down to these brass taxs um at this point um observations just we'll repeat the the
narrative here if you want to keep going. >> Okay. >> Um >> Dory, before you jump >> Sure. >> Too far, just on uh the autoclave that you emailed me about, is that officially out? >> No, no, that'll be in the next round. So, we the I'll talk about that when we get to FFN just to cover. >> I just saw FFA up here.
>> Yeah, we're going to get to that. So, this is just the agenda here. So, going through um Yeah. So, again, beautiful photographs u uh probably a week old, but still good. Um so, you can move forward through these. Uh that's uh Jay
took this lovely one from the south side. I thought that >> brick looks great. Dory, you really did a nice design on that. >> All thanks, all credit really goes to SMA who, you know, I somewhat conservative, but then it's not right. I think it really turned out really well. >> Texture, there's color. Yeah, it's
great. Yeah. >> Um and metal panel a little closer up. So, I think that's going to be really nice as well. It's got a nice warm quality to it that's going to fit in beautifully. um auditorium. Uh those the risers for the seats. So this is you know complex
space to do. So that was just poured >> few weeks ago. >> Yeah. >> Yep. >> And that's going to start taking shape in a big way I think as we get the interior walls up >> is the aisle stepped. >> Uh that happens certain somewhat
differently. So I didn't even explore and look at that very closely when I was in there. So you look at the things that are sticking out. Those are the actual those will be lights underneath the aisle seat. So the aisles are right there if that's what you >> will have to step down the aisle. It's not a sloped aisle >> in the where you're seating is uh
stepped and you get to the lower part is it's just a slope. >> Right. But what I'm saying is someone will have to step down instead of >> only the second back area. Right. The back area is stepping area is ramping. So >> it is ramping most of the half the space essentially is is
>> accessible is my really my question. Yeah. >> Sounds like miniog. Okay. Yes. Front end is sloped, back end is >> great. >> What a great space. >> Um, same moments here. And uh this is just we're excited to see
the uh masonry um that's working its way through in the both the locker rooms and then at the uh pool. So um so on the FFN just to take that glory. Uh so we were excited cuz you know we've been worried about the
equipment budget. Um and the bids came actually positive just over what our bid uh budget was for equipment and for furniture both of them but within our contingency number. Um so that leaves us you know about around 200,000 remaining
in our contingency. So that's the bulk of it. But there were a couple items where there were no bids. There were a couple items that kind of came up post that. Um, so there's still going to be one more round of just addressing that and and dealing with things. There's some pos some discussion about whether
or not we needed to revisit the pianos. So we'll talk about that and just touch base and see um given that salvaging one was not going to work out well. Um and uh then in uh we got the um autoclave in which was a very expensive chemistry
element but then they also asked for an incubator in one of their wish lists and then we're like well now that we are this point along and we still have contingency. I asked if we could put the incubator into this final round. So we have a couple things where we're going to take care of um and we're still in in
good shape but I >> no autoclave now coming out. No, autoclave is in. Good. All set. >> Yeah. So, you can tell uh Ana that that that was purchased. That will be purchased. >> We are getting pianos. The grand we're not >> Yeah, we already had one in just we've
been doing some rearranging with the pianos, you know. >> No, one this one is no good anymore. >> We had it evaluated and it's just end of life. >> It's worth getting a new one then. >> Exactly. I think we have the room to actually entertain a second new one, right? If that's what we want to do.
and one of the new refurbished. So that's >> out of three pianos already. >> Yeah. >> Um so and then little tiny things around uh that just as you know a priority like curigs. Um
>> Oh yeah. >> Oh, we're going into that detail. That's great. Curigs. >> Wow. Put one in this on the list. >> Nice. Yeah. Great. >> Small cost figurative. Okay, >> big payoff, you know. >> So, um and then on it, I did I just got
the the call in, but we that's also it's so running a little bit behind, but actually the numbers came in on also good also budget um with two biders on the AV um and the school's preferred bidder on it kind of winning out there and we're still assessing the two biders on the AV.
>> What's in the classrooms for AV? Is it We have protectors. >> No, they're um they're 85 in um um flat screens. >> Okay. Are they on the wall or are they on a roller? >> On the wall. They're mounted to the wall. Yes. >> Which is always our challenging element
of it. Yeah. And you know, there's some stuff to work out still about that, you know, that we're working on just to be sure we have the interface of that all working well. But yeah, and then we have flat screens in the in the in the corridors in some places as well and digital displays that are just signage
we're talking about today. the uh Hall of Fame kiosk, is that going outside the gym door? We talked about that. I'm trying to um >> want to know where it's going. >> Um so uh the the what what was asked for is that we locate it. >> Yeah.
>> So we did locate it um near the you have the trophy cases. So the the input is allowed for there, but the the actual technology for that is not a part of contract. So the monitor is coming from the hall of fame community booster group is how it was left
>> where I don't know where the um >> um so you come in say from the pool y >> and between the pool and the lobby you walk along there >> so it's kind of on a wall along there where between I think the two uh trophy cases are trophies >> and it's an indentation then for that
kiosk. Okay, perfect. >> It was previously around the corner there. >> Yeah. >> And both situations would be okay. >> Okay. Tell me about that after later. >> Also, curious. >> I have a question. Sorry. I have a
question. Um, Gordon, I don't know if this is the best time to bring this up or if it's a different meeting, our recent presentation from Willie Ross. >> I brought it up in the construction meeting. >> Okay. Thank you. >> Yeah. Yeah. So, we got the notes on that and I'll I'll talk to our security team
and and if there are any other specific notes you want to share with us, we can >> No, that was it. I mean, I think we're well, the TVs around the building are going to be a huge help. >> Yeah. Yeah. Yeah. >> Yeah. >> I was saying that there the challenge often is like you can have technology. Whether you're using it right is another question,
>> right? >> It it does become a challenge to really vet what are the capabilities of the system. How does it tie in? The digital display software is something you already have. So, making it >> making sure it meets what you're trying to do with it is I think the assessment the school should do.
>> So, it's breaking that down. Yeah. Um all set. >> Yeah. >> Okay. >> Um mass save. U remember mass save. Um the goal have an EUI energy use intensity of um of 25 or less on the school. So energy model, energy model,
energy model, design the building, start working on it. That energy model trickles through a third-party review with Mass. um and they look at every aspect of what we're doing that we're trying to comply with and based purely on having met that goal in the design
process, they commit to um providing this financial incentive of $385,000 plus um to the town um for having done all of that work. So even before it's built, they are incentivizing the work
to get there. So their review is now complete and and on their side, Massav's side approved and now that information is being sent to National Grid, which is responsible for kind of paying that out. So it's just step one of the sort of
three-step process on the incentive. So it's just a good sign that we're in pretty good shape. >> PV in that calculation. >> Um uh no, the EUI is based actually all on the envelope and energies specifically. Um there is a there's an
incentive that's part of it. There is a little bit of an incentive there and there there based on tonnage and how much um actually I don't think PV is actually incentivized as much as it was. It was a geothermal that would have been but it has more to do with kind of the overall energy use reduction going on
there. >> I see Agalam's going geothermal. Did you hear that? >> They were hired to go geothermal is what I heard. >> Yeah. And then they got money to do it. >> Mhm. >> Crazy. Meanwhile, we had asked, right? And they looked at us and went because we're us. >> So, there you go.
>> And how does that 360 come back to the town? >> Uh, hopefully in a nice check. I don't um it'll be coming from National Grid. >> Coming in just so you know. >> My friends call me Cash.
>> Yeah. Oh, sorry. I missed that. Yeah. Uh Greg was asking how does that come back to the town the money and >> so the town I believe it's I believe they get the wiring instructions and all that and pay out but it's only a portion. So there's a the I just wanted to check cuz the the email error they received from Olivia.
>> So the total phase one incentive was 1 million $39,520. So that was for phase one alone but then the post occupancy incentive that she spelled out here is $289,140 on top of that. So, the way I understand it, I will follow up to make sure that
this uh is that it occurs, but that 1,39,000 gets paid out to the town directly. After the verification phase at the end, once you've proven that your building operates the way it's supposed to and the EUI is where it's um supposed to be, then that uh remaining uh close to 300,000 gets paid. So, that's my
understanding. >> Add them all up. >> Yeah, that's cuz when you look at your email, it's like the total project incentive at the bottom is $1.3 million or something like that. So, >> does it go into the project is my question or does it go to the general fund of the town? >> In past, it's gone to the like district itself. So, I will >> goes to the district.
>> That's how I've I don't know if you >> asking questions. >> It's almost enough to offset the insurance increase and utility increase. >> Yeah. Your first your first >> Your first electric bill,
>> same bucket. >> Take the money. >> So, it's it's great news. I will find out the specifics of how this is being dealt out. But um >> that's good news. >> Yeah, that's really good news. Yeah, that's awesome. >> Oh, thank you.
>> All right, so now are we moving into bus loop? >> Here. >> Change orders. >> Um yeah, bus loop is next. >> All right. No slides on that. Sorry, this was put on there. Gordon, this was a um you had requested to put something
on uh just >> uh Frank wanted to know how we were um what the final bus loop was going to look like and there was whether you can do the bus loop where originally they were thinking of doing it or you wanted
to flip the bus loop to where the um current bus loop is coming off of Maple. Yeah, this is the day when I stopped over in the trailer and we talked about it. So, right now we're using what is was
projected to be the bus loop for the school as the parent student drop off >> and we're currently still using the front loop as the drop off for buses. >> Okay. >> Um and we and the pickup for buses. So that front loop is a pickup and we had
talked about >> concern I had about queuing the cars in that top loop conversation. >> Um and if it was possible to even potentially do that that lane that would just be queuing of the cars for for pickup at the end of the day or should we just leave current situation and in
the loop that was >> so bus when we're done will be a little bit longer. It'll elongate almost into the pool like wait room area. It'll be a little longer and that helps you with what you need. So more about that front loop and the queueing of cars, >> right?
>> That was a conver. So um we >> what we're seeing is that original loop designed for buses is working fine as the parent pickup and drop off. >> Also be now be that loop will be closer to the entrance of the school.
>> Mhm. So I I think where I would like to probably end up landing is the the loop that was originally we projected as the bus loop will probably just continue to be the parent loop. >> Which one is which? >> The one that you can't really >> is what? >> Yeah. So let me just walk up. >> Yeah. You
>> Yeah. So >> no one that slides there, right? The only one. >> There's going to be a loop here. >> That is correct. Right. >> And that loop right now is being used for buses. >> Yep. What we had originally talked about in the design was this loop and the project
was done was going to become the bus loop and now this would be the parent student pickup and drop off. >> There's an issue on exiting with buses about the eastern exit. >> So with >> that's real tight up there. >> We're finding right now issue would be
more at the end of the day Greg like I have probably 50 to 75 cars lined up at the end of the day. The new design I'm gonna have basically it's gonna be wide enough to fit two cars, but my concern is >> people jocking for position.
>> People jockeying for position doing stuff out here. >> Yeah, >> this is working fine as a parent pickup drop off now. >> Yeah. >> So leaving that going into next year even though that's not why it was originally designed. I >> agree with you buses in front of the school. >> It should be cuz it cuz otherwise we're mixing the buses with the cars.
>> Even as we're done, >> separate them either way. Well, but I think that eastern exit on Maple is too tight to be sending out 12 buses and cars. >> This also blends the >> That's what I'm saying. >> We have a system. >> Yeah, >> we have a system down that's work working well.
>> Um, so going through next year currently this year it's worked. So I'd like to just keep the buses in front of the school. It's worked well and I'd like to keep it. >> And so the existing loop there above the three will be the car loop. >> Yes. originally he's using now >> using it now as a car loop and I want it as a car loop
>> and like I said I don't think we should be sending buses out >> one one thing to point out just in case it helps this is your loop yes but your loop when this is done it's going to extend much >> longer >> so be you're saying permanently >> what's that
>> permanently you want the you want the parents to be looping over there and the buses >> they have an established routine here now and it's working >> so I mean worst I mean we can give you different signage if you on signage or something like that at the end of the day because at the end the design is going to stay the same. How you use at the end is going to be up your end user. So we could always change some signage
if you want to say buses here. You know what I mean? >> Yeah. >> Yeah. >> I just want to take it back to Eric. >> I think Helen has Eric is not on the call. So that's what I wanted to kind of jump in and say that my understanding was that >> they could work however you wanted and
Eric planned for both eventualities, but without him on the call. Um maybe we just I just want to double check with him and we can you know certainly I again I remember that was his design intent is that you know if if it didn't work one way you could flip it the other
way. So, but to to Mark's point, I don't know what that means, if there's any signage that would need to be changed, etc. >> I will say the only other >> if I can just one last thing, where this makes it cleaner for us is right now we have all the students exiting this way. They're going towards the center. So,
this is where the students go down this here and they they we have them merging in with a uh the parent line and we have a staff member there directing traffic and it works. It just works really well. So, we're putting the the cars in with the cars, right? But if we now move the buses over here, now we're putting the
kids in with the buses. I don't want that. >> Keep the buses separate up here. Yep. >> Parents and students over there, >> you know. So, it's we had talk it through in a different way before. I I like how it's working now and I'd like to continue that. And I just want to double check cuz the other things I
remember being conversation topics just are >> um the pool building and you know uh visiting teams and so you would have all visiting team buses continue to come to the front right. >> So right now a lot of the buses are coming in through this entrance because
one in the fall stuff is in the stadium. So they're dropping here and they're parking somewhere up here because it's double wide. >> Um this will also get them close to the niatorum when it's completed. So, I would expect after hours when things aren't as congested, buses to still
utilize this space or honestly at that time of day, it doesn't matter. They can use each one depending on what's where they're going, you know. >> Okay. >> So, just that 10-minute period that would help. >> Oh, yeah. >> I emailed you a drawing, a PDF of >> run way more smoothly than we were.
>> Oh, that's good. >> And >> the kids hate it cuz we sold them out. >> It's This is put it up. >> Put it up. It might help to point to what the finish the end is. and he might be able to. >> And Frank, that parking lot inside the bus loop is all staff, right? You
wouldn't be leaving when the bus >> until two o'clock anyway. So, they're 15 minutes after or 10 minutes after the buses to park. >> Oh, yeah. >> See, there you go. >> Everything works really well. >> There's your final there, >> Frank. >> Yeah. Yeah. So, originally this was
talked about as the parent pickup and drop off. >> I'd like to keep them over here. And with the kids, cars are exiting cars. Totally agree. >> Buses stay here. Staff are going to not be out into this space until 15 minutes after dismissal. Buses already to be cleared out. So, they really shouldn't
have any conflicts. >> So, we'll have signage. No cars enter. >> We could do we could talk about whatever he wants and change signage. It's >> that cars don't come into this loop anyway. We're just going to have to probably more >> try to sneak in up here cuz usually parents will
>> avoid this. So, they'll try to park up in here. >> Yeah. >> You know, do I have uh >> But that's all right. What's wrong with that? >> I have those arms >> cuz they're not following >> not up there. >> No, >> cuz if I can put two arms right here, it eliminates any problem whatsoever. >> Just a thought.
>> The clothes like >> we fight with parents. There's there's always >> it's always a cheaters. >> Yeah. And front them and then we walk away for a week and they're back. >> Yep. >> You know, so there but um so if I could put those same arms that I have here up here. Are >> you using those? Are those working for you?
>> Yeah. Yeah. Well, so in the afternoon we use them here >> just to funnel the kids this way. >> Oh, okay. >> Kevin sometimes uses this one for athletics um >> to to push traffic in like so we use them at varying times, you know, >> but I don't know. I know it's another
change order, but if I could add two right here and eliminate the parents trying to sneak in and disrupt the busing, >> it would be great. >> Are those No, those are the you know the galvanized arms that we have the gate the gate arms just Yeah. Yeah.
>> And Dory, the parking for the pool for the community, that's between the pool and the stadium, right? It's not on the loop. >> It's frankly both, but >> there is parking on that loop. >> Both. So, I mean, no, in that the what you're thinking about is that parking, but we fully expect that there are going
to be people who are parking >> on the bus loop. No, no, no. In the parking lot itself. >> Oh, yeah. That's fine. Yeah. I just I just didn't want people parking in that loop. No, no, they there's that that would be no. >> And there'll be signage >> to pool parking up at that fork.
>> I will look and see. I'm not think sure >> cuz it as of now it's not like intuitive I would say. >> You know, >> and Frank, the arm would be down to the pool parking until the kids were in class or is that >> is do I have an arm here? >> I don't know. The space is gated off right now, so I'm not sure.
>> No, there won't be no arm there. >> Might need one cuz the kids might want to might park back there. Well, we need it open for the community all day. >> All day, right? >> Y and trucks. >> We're also going to have custodians parking. >> That truck that's our truck trailer tractor trailer entrance, too.
>> And that entrance in the beginning of the day probably wouldn't be open. >> We should just have signage there. No student parking as well. >> That will immediately >> a lot of signs. >> Stop the student parking because as soon as they realize that saved any walking, >> that's that should say no student parking as well, right?
>> By the folks. Well, I mean, >> if you don't have that entrance open, >> park there. >> They won't park there. >> They'll do it once and then they'll have made that mistake and they'll have to walk all the way around and that'll be it. Good point. >> Mhm. >> Yeah, cuz that's the pool there. So,
they'd have to come all >> Beautiful. >> This is quicker. >> Have them do it once >> or it'll spread fast. >> Learn your lesson. >> All right. So, I'll get that note to >> Yeah. Yeah. Honestly, >> two arms right here would be awesome. >> Yeah, that one as well.
>> Yeah. >> Yeah. >> Okay. All right. >> And there those are locked. Those arms. So that you have to unlock them to change the >> That's up to There's a chain on. He can lock them. >> The slide pin. >> Slide pin. Yeah. >> I mean, we haven't had >> We don't want people messing with them.
>> No, I mean there's nothing to mess with. They're >> Is it Are they lockable? If we >> They are lockable if you wanted to. Like if I could get out of their car and do that, then I can open them. But yes, they are lockable. There is a chain and they are lockable. Yeah, >> after school hygiene. >> It just gives us different ways of controlling traffic and having a flow to
it at different times and what our needs are, you know. So, >> now we do have the preschool though and so there will be cars coming in that loop. >> Yeah. Yeah. >> And Jamie, they come in usually after the later in the day. That's not really
>> Okay. It's not during drop off. >> So, our buses usually drop off by 7 in the morning. um and they're already cleared out and then parents use that front loop to drop off um >> now now without issue and we'll we'll do the same next year because it's without issue. It's fine.
>> So it's just during that 25 minute period before and after that we won't allow cars in otherwise cars will be allowed in that front loop. >> We allow cars in the front loop in the morning because there's no conflict with buses cuz buses come in so early and then um in the afternoon we don't allow
buses. I'm sorry. We don't allow cars because the buses are are queued. >> Just for that half hour though. >> It's honestly for about >> Yeah, it's about a half an hour. >> Okay. Otherwise, wide open. Anybody can park wherever they want in. Okay, perfect. Yep. >> Great. >> So, okay.
>> All right. Nice presentation, Frank doing it, but >> got it on the agenda for you. >> Yeah. So, long and short, we don't have to worry about the queue. So >> that loops around at the top too, huh?
You can do like a Why do we have that second loop on the top of that? >> I don't know. >> So that you have another way. >> Hey, look kids. Big Ben. >> Come back if YOU >> keep driving around till FRANK OPENS. EVERYBODY LOVES A LOOP.
>> And is there two crosswalks on Maple up there? >> Yes. >> Take the drawing down before. >> Hey, I only get one shot at this. I probably won't see it again. Right. >> There's one on each side of the entrance at the top here. >> Yes. >> With lights. With light with the push button lights. Yep. They're already
installed. Actually, we got them bagged. They don't work right now. You take either sidewalk up >> up right whether they're coming >> one. >> And there's also going to be a third one down at uh the St. Mike's entrance >> which is already open. >> That's right. >> Yeah. That's great. >> Yep. >> Yeah. Cuz we kids used to cut through
same mics. Yeah. >> Now all we have to do is get people to notice them. >> Yeah. Right. >> Especially driving through. Right. >> You mean the flashing lights? >> Yeah. >> That's just a suggestion. People don't look at lights in >> Nobody's looking at the road anyway.
Their phone is more important, >> right? >> True. >> That parking lot is cumbersome. Just saying. It just is not intuitive. I don't know if there's any we can't do anything about it now. Probably. >> I mean, it's a
like I feel like it's a it's a a striped version of what you have, which is a gigantic stretch, a narrow long stretch. Right now it's actually got lines on it. But it's always like from the very beginning of the project I remember thinking, "Ah, this parking lot is just
an awkward situation." You know, >> it is cuz intuitively you come off that loop, you want to turn right and then you get stuck down on the south side. I mean, it's people figure out after time, but >> Mhm. >> Yeah. >> It's fine, I guess. >> Sills them down.
>> It's what happens when you change from a tarmac. >> Yeah. There you go. >> Yeah. Right. >> Cuz it was a little crazy there. >> Moving into change order Q&A. Is that >> Yeah. Just I know Tori already kind of >> got you guys on that. So we just would uh >> So it forces all the kids to with
data that moves slowly along the back. >> Not at a >> change order number five for high school versus what we used to have in the past where it's just launch. Can we just the details again for discussion if there's >> we don't actually we didn't include it for
>> I don't know if I baked it in as themselves so I can uh you cool me >> filters into that >> communicating that to you in the meantime. Um so this is change order five of Fontaine's contract uh for the high school project. Um in total there were four individual PCOS which uh Dory
went through the uh specifics on that and um the total of the change order to Fontine's contract change order number five is $66,116 amount there >> was like the beginning I think >> I don't think you have right there you didn't have the number >> we don't have the number
>> that's fine you need the individual uh numbers per PCO cuz I >> I think we got the window was >> I'll I'll just go through them quick do that PCO number 29, uh, the opening infill is $7,21127. PCO 27R1, the acid tank sump pump is
$24,350.78. Uh, PCO 32, uh, the V4V5 relocation uh, PCO total $23,611. And then finally, PCO33, the vacuum system for the Chem Lab fume hood. Um, $11,477.90.
Again, that total is $66,116. >> And the infill was based on our walkthrough. That was our suggestion. And the other ones were Did you Did I hear you say we were sort of waiting for engineering design and they couldn't get >> put into the original
>> the acid tank? We couldn't get it in in time and we didn't want it to. We could have thrown it in expensively or or worked through. >> Okay. >> We waited a little on that one and then vacuum was an an ad to kind of serve the chemistry program. I'm definitely going to take chemistry at this school. It's
>> Yeah, sounds like it. >> Sweet. >> Awesome. >> So, do you need a motion and on that? >> Be so kind. I'll make a motion to accept uh change order number five to Fontains.
>> A second. >> Okay. So, we have a motion and a second. Any further discussion on change order five. >> Okay. Then we'll go roll call vote. Um I'm a yes. M. Blair. >> Yes. >> Yes. Mr. Page.
>> Yes. >> Miss. Brown. >> Yes. Uh, Miss Hill, >> yes. >> Miss Margin Boucher, >> yes. >> Not here. Mr. Thompson, >> yes. >> Christensen, >> yes.
>> Miss Collins, >> yes. >> Okay, the yeses have it. Change order number five. Is it on the books? Then we have uh change order number three for the niatorum. >> Uh, sorry that we didn't mean to put
that on there. Um separate you can strike. >> I am stricken. Okay. Uh then moving into new business. Um it's been a lot of discussion with the last
two minor storms that didn't delay school at all or cancel school, >> but did uh provide a a coding. um just on how it's best this year when we have that first sidewalk in that goes
basically from the loops that we've been looking at all the way down to Maple by uh St. Michael's. Um but we know that similar to that sidewalk, we're going to have multiple sidewalks when this building's finished and we may need to maintain them differently than we've
maintained um building sidewalks and uh parking lots in the past. Um, thankfully we've been able to with Tom's help and Frank's help and the folks at DPW, we've gotten it >> DPW,
>> mostly the DPW. Um, though I thought I saw Tom out there with a shovel, but um, uh, we got it cleaned off, but we did want to just clarify what we should be using on it, especially this year. Um,
and in terms of traction, if you know, for whatever reason, it's not immediately cleared off. Um, and what equipment might be the best to use as we get all these sidewalks online. Um, cuz I think currently the sidewalk equipment
that we use around town, um, I'm not even sure what to call it. I know they use it. Uh >> it's a skid steer with a with a rubber uh plow edge. >> There was no FFior stuff because DPW does it. Is that
correct? Is that how that works? >> Yeah, that's right. Okay. >> DPW. >> We didn't know if if you know we should be thinking about something that >> might be what do they use? >> A DPW but housed here or it can be
utilized on other sidewalks as well. They bring everything over here when they again it's just a change in operation like you said. So if you think it's hard to drive around the new parking lot, try removing snow. >> Right. >> Yeah. >> No, I know. Well, that's what I'm saying. >> What do they use for equipment at
Birchland? Do they you when DPW does that, do they do snowb blowers on the sidewalk or you talking they use a skid steer going down the sidewalk? >> Oh, yeah. They'll use the skid steer. >> Yeah, that wouldn't >> There's a combination. And they they do Birland has a snowblower where the the custodians come out a certain distance and they just got
>> you you even have a lot of sidewalk here in that front entrance at the end. >> But I think also there are occasions where they lift the plow and they'll catch some of the sidewalk. >> Mhm. >> Right. >> But I don't think we want to do that here. >> Oh then you got the ballards. I'd be
worried about all that. Right. There's a lot of hand work. >> We'll use the same thing. I think the the point was DPW was was uh apprehensive about >> damaging any of our new >> understandable >> infrastructure. >> Yeah.
>> Uh and again the extra reveal on the curb has provided a little bit of a problem. And so, uh, they just went they they went out there at the beginning of the week and just used the have a rubber cutting edge on the on the skid steer so
as not to damage the sidewalk as much as possible. >> Right. >> Um, and um I think uh the the the sidewalk has not been sealed. Is that correct? >> Well, it's sealed when we pour it. So, it's not like a salt guard or anything like that, if that's what you're asking. It's just kind of sealed for for um
exterior, you know, weather in the beginning. You do that when you pour it, so it just kind of gives you a top coating, so it kind of seals it. There's not there is other products, but I I mean, I know Eric and had a conversation about that that maybe there's a but it doesn't stop everything. You know, the salt car for a little while, then it just wears away, right? So, it has to be
re, you know, so >> I think Eric had sent some an email before, Frank, and I don't know if you know, you guys, it shows what happens when you use excessive salt. the top flakes off and you don't want to get to that, but you at least have to clean it. They have to figure out how to clean it. Whether it's brooms, not brooms, but the sweepers on on it, you know,
>> snowblowers would definitely help in that main area. You have to look at all that, but >> and we use chloride. >> I'm going to let Eric answer that because he had said something before and I don't know if Helen is still on and I know Eric um had sent an email on that
Helen and I don't believe there was a treatment on top that he mentioned if I I don't remember. I know I it was if anything sand was the only thing >> right at this year with sand you know that'll track into the building. >> I know I mean like we use calcium chloride on concrete >> currently I don't think there
just >> they have a mix of some kind. Yeah >> we don't Yeah. And that would track in the >> Yeah. See I mean the plowing of the sidewalk is fine because that's not finish grade. >> Right. >> Right. But whatever we do now is going to damage the sidewalk. >> Right. >> It just is. It doesn't matter how slow
they go or what they use. It's going to damage the sidewalk. So, >> it is what it is. This is what happens when you fix your house or whatever the first week things get bumped, >> paint gets rubbed. >> So, is it just trying to limit it? >> They'll be I mean, do the custodians
have snowblowers now to get out like like Gordon said outside? >> I don't know. I don't know that we have that from there contract to the building that Gordon went there. >> I I think it's that's the kind of question here. Is it is there equipment that we should be buying is the plan for
>> so so the custodians would do the buildings and DPW would do the sidewalk that this is how the existing school is. So this is how it will be >> when we have a new >> plan. So we've got it covered. >> This sort of goes along with the conversation or the thing I brought up last time is
>> what are we getting into operationally next year? >> What do we need? Mhm. >> So I I sort of jokingly brought up the electric bill >> like I need some sort of usage number for that like in a month.
>> Are we going to use more? >> Yeah. Yeah. >> It'll help. >> We're talking about >> the gas uses will go away, >> right? Yeah. The pool got gas for us. So >> Right. >> Yeah. So >> we'll do a whole look then cuz if we take away the gas and put it all
electric. Okay. Again, I don't think they they ended up doing the sidewalk and it was pretty painless and >> I mean it right getting it right away is the key, right? And instead of letting it get tracked down and ice cuz then you're into I need to do something, right? >> Then you have to remove the ice, right?
>> Right. That's harder. >> Do that. So if if that's what they're going to do moving forward and again there's going to I bet if you go out there even with the rubber blade, there's probably scrapes on the new sidewalk. >> Yeah, there's some scratches. I saw it complaining cuz I was happy you got cleared. >> No, I mean it's the way it's going to be
and and >> the car the the the granite curb is going to get hit and everything else. I mean, >> so and I heard Beth talking about over here about something that Minhog might be using. Are there any things we should be purchasing to address the campus that
might exist that might be >> it's like a sit down brush and I >> Yeah, it sits Yeah, it goes either goes on the skid steel or whatever, but it depends on the snow and how wet it is that they can push it, right? If it's if it's powder, you can push it with that or you can blow it. But the question that you guys have, the problem, not the problem, but is contractually what are
the custodians going to do? What's DBW? Are you buying something DBW to come use that's housed here? Like, you know, Gordon said, >> that's that's my question. Should we look at some of these things because it is >> to my knowledge probably the >> by far the biggest campus that's going to be need to be clear in the community.
Um so is there something new that we might need that might make that easier for the DPW where we might have some contingency money to address that and how is it at the school because it would be school property like >> it has to be school property. That's what I'm getting at. If your custodians aren't going to use it, right, who use it? You'd have to
>> it's going to be a huge task for whoever has to do this. So if there is something that we can do to make that job easier for them because this is something that's new that's going to require a lot more manh hours. >> Yes. >> Here this campus and have it ready for school the next day when we do have some of these storms that come through. Like what are the things we can do now to
potentially support these guys? >> I think it kind of would make sense to have a small subgroup meeting with Bruce >> Bruce because Bruce knows what he has for. >> Absolutely. >> And then and then if it's something that can contractually be you know part of the project and part of the school and
owned by the school that's one thing. If it's DPW needs to plan for it, that's another thing. So, at least talking it out. But yeah, it's really going to be huge. >> Oh, the DPW, they have stuff stored at our schools at times already because obviously >> field maintenance and so forth. >> Yeah. were their biggest usage of
>> as you will recall when some of this I mean all these this is always the hardest thing on some of these projects is that >> um storage of exterior uh equipment is really hard and is not you know outuildings become kind of complex to these contractual relationships with so
we have a limited amount of that kind of thing and that's the worst thing that happens is then there's suddenly a need for something that you don't have and >> don't we have a garage for the golf cart >> so we have a a space. There's a garage door from the outside. That's not garage door. >> Is there room more room than just the
golf cart lower? >> Just got to careful and think about it holistically. Right. So, your golf cart's electric. >> Yeah. >> Right. And now you're going to be putting gas >> and you can't do that. >> You need to look at that >> space-wise in terms of like what you I think you would need like what you're talking >> you're talking about. Our last project
we had a big kabota with that big brush in the front and we needed to build an old like a whole separate shed just to house that. There was a >> Is that an option? Well, there's always an option, but to Dory's point, I think one, you know, the way we're contracted in 149A probably isn't the best way to build those that kind of storage, but
you also could do a prefab unit, there's lesser options that might >> 20 foot storage container. >> I don't think there's an issue with >> I think that the point to to Dory's making, I think it's good to get Bruce and DPW and what are they going to do and what your custodian is going to do and what does the school need, right? And I think we move from there and then we kind of look at it what we can do
from that point. >> Yeah. And that's all of I mean there's new uh irrigation that no one's ever seen or ever dealt with before. The >> this is what I mean about an operational >> Yep. >> What's that impact on us July 1? >> Yep.
>> 2026. >> Yeah. You had tasked us with that, Tom. We can I don't know if we'll be able to get down to the exact dollar, but in terms of what you can be expecting in terms of what you're going to have to contract out, all those good things uh with a new building. It's uh good you're preparing now cuz it's uh it's coming. >> Yeah. No, I'm sure I'm sure that it is
and that Yeah. The budget message goes out uh tomorrow. So, >> what's the budget message? >> Happy holidays. >> But that means everyone's budget's due by January 19th or whatever, right? Were you nice, Kim? Did you give him a whole
month? >> It's not happy holidays. You guys get more money. >> No. No. It's not that. There's no way it's that. >> All right. If there's equipment, we should definitely sit down and talk to them. >> Yeah. I mean, that's something, like I
said, I don't think DPW has any problem doing it with what the equipment that they have. Obviously, it'll take more time. It was more putting that equipment on the brand new sidewalk without somebody telling him to do it, right? >> That's all. >> Okay.
>> So, maybe we look to schedule a subcommittee operations meeting. >> Yeah. Again, I I think it'll be it's going to be an impact. >> Maybe more than one. >> Yep. >> Yeah. >> I mean, you got Yeah. building maintenance and and you know, park and Yep.
>> DPW snow removal and the whole bit. >> Okay. >> Everything DPW does. >> Should invite Mike Craig to that, too. >> Yeah. Absolutely. >> Probably should. >> Mike and then Mike Scully as president of the custodial union. >> Okay. So, we can look to schedule that.
We >> look to schedule it. Do you know when Bruce is back or I'll email you. We'll figure out who needs to. >> I think maybe after the holidays. >> Yeah, if we can fill in with Daryl. >> We'll figure out. >> Daryl's, you know, running running the crew and >> put me in there if it's going to touch
our budget, too. So, please. >> Okay. All right. Then the uh the last uh item for new business was just looking at to when we would to schedule another school building committee meeting. Yeah. So, I haven't spoken with the team
yet. I don't know that we have a need for a meeting in January, but we typically like to keep that. Um, >> all are available. I believe there are even five available. There are five available Thursdays in January. Look at that. I'm assuming the first one's out
the window. >> Yes. >> Um, so later in the month, honestly, it probably be better for us, I think, in terms of where we're at right now. So I'd say the 22nd or the 29th doable. >> How the 22nd and the 29th look for
people. >> Do you want Do you want to do it the last Thursday of the month or do you want >> totally indifferent? So I just throw those two out. Uh >> I'm out the 22nd. >> Okay. >> 29th 29th. >> 29th. Good. >> You guys are so accommodating. Thank you.
>> Try having How does the 29th look for >> folks online? >> That's good. >> That's good. That works. >> 29th is not going to work for me, Gordon. But that's that's okay if the bulk of the group can meet.
>> All right. Thank you. Um 29th in here. What does it look all right for folks? >> January 29th. >> Pam Pam can't do it. Um >> December 29th, Frank, >> that will be December 29th. You could be here. Be nice.
>> I'll be 1500 miles >> on a beach. >> Yes, sir. >> Okay. It's nice to be the principal. >> I'll be here on the 29th. >> Sometimes. >> Yeah, exactly.
>> Um, true. Sometimes. All right. So, then uh we'll book uh 3M on Thursday the 29th. Happy New Year. as opposed to the budget message that's going out tomorrow that's going to say happy holidays.
All right. Uh if there's no other new business, uh I'll take a motion to adjurnn. >> Move to any seconds. >> Second. >> Can I assume that everybody's a yes? I >> All in favor? I I
>> Okay. Thank you everybody.